MILITARY TRANSCRIPTS & TRANSFER

CREDIT

Best Practices and Current Realities

PANELIST & INSTITUTIONS

Mary Beth Lynch, Assistant Director of Evaluations. Thomas Edison State College, a public institution dedicated exclusively to adults

Johnelle Welsh, Dean of Student Services. Central Texas College, a large, public community college

Patrick Elliott, Associate Registrar. University of Maryland University College, a large, public online university

TERMINOLOGY

American Council on Education (ACE) – An agency that reviews non-accredited learning and makes credit recommendations

DD214 – A brief record of active military service that can sometimes be used in lieu of the current, more-detailed records

Evaluation – a degree audit of transfer credit and remaining degree requirements

Evaluator – a staff member who completes an evaluation

TERMINOLOGY

Joint Service Transcript (JST) – a document that

shows education and experience for the Army,

Navy, Marines, and Coast Guard

Servicemember Opportunity College (SOC) –

Provides access to higher education for

servicemembers and helps them complete

degrees via a 1900-instution consortium

MARY BETH LYNCH

THOMAS EDISON STATE COLLEGE

Provides flexible, high-quality, collegiate learning opportunities for self-directed adults

Chartered in 1972

One of New Jersey’s 11 senior public institutions of higher learning

One of the oldest schools in the country designed specifically for adults

Offers associate, bachelors and masters degree programs in more than 100 areas of studies.

Accredited by the Middle States Commission on Higher Education

20,000 + student enrollment

Average student age is 36

Students in all 50 states and approximately 60 countries throughout the world

METHODS OF LEARNING AND EARNING CREDIT

Earning Credit for What You Already Know Examination programs, including Thomas Edison State College

Examination Program (TECEP) and others, such as the CLEP and DSST examination programs

Transferring credit earned from other regionally accredited institutions

Professional and Military training, including programs evaluated by the American Council on Education (ACE) and the National College Credit Recommendation Service (NCCRS)

Professional licenses, certifications and corporate courses reviewed by the Office for Assessment of Professional and Workplace Learning

Prior Learning Assessment (PLA) – demonstrating college-level knowledge acquired outside the classroom

METHODS OF LEARNING AND EARNING CREDIT -

CONTINUED

Taking Courses

Online Courses

Guided Study Courses

e-Pack Courses

SERVING THE U.S. MILITARY

Office of Military and Veteran Education (OMVE) serves active duty military personnel and veterans of the U.S. Military

Military Degree Completion Program (MDCP) enables enlisted men and women to engage in a degree program wherever they are stationed or deployed

TESC is a partnering institution of GoArmyED and Navy College programs

Enables veterans and their families to maximize their GI education benefits

Member of the Servicemembers Opportunity College

APPLICATION/EVALUATION PROCESS

Application

Received

• Transfer Credit Evaluation done

upon application

• Dedicated staff members to do

evaluation

• Use Colleague (SIS) to

determine equivalencies

Student notified

of transfer credit

• Credits posted to student’s

online Degree Audit System

Managing Transfer Credit

• Quality Control mechanisms

prior to entering equivalencies

into the database

• Use Singularity to manage

process

• Uses CRM component to notify

student of progress

• Matching 16,000 courses at

TESC with course equivalencies

MILITARY CREDIT SOURCES

- Joint Services Transcript (JST)

- Community College of the Air Force/Air University – regionally accredited

- Defense Language Institute – regionally accredited

- Defense Language Proficiency Test – ACE reviewed

- TESC Academic Program Review of military training and occupations

- Defense Acquisition University – ACE reviewed courses

- Defense Equal Opportunity Management Institute – ACE reviewed courses

- Defense Information School – ACE reviewed courses

- DD214/ Enlisted Records Brief/MATMEP/Other Documents

JOINT SERVICES TRANSCRIPTS

- Navy, Marine Corps, Army and Coast Guard moved to one standard academic transcript March, 2013.

- Prior to that, each branch had its own official transcript – AARTS, SMART and CGI

- Includes military branch-specific seal, service member data, course completions, occupational affiliations, credentialing, military experience, summary page and academic course page

- Available for service members and veterans

- https://jst.dod.mil

TESC ACADEMIC PROGRAM REVIEW – NAVY

NUCLEAR POWER SCHOOL

ACE Credit Recommendation –

Version 2 (11/06 – present)

• General physics – 5sh

• Heat transfer – 1 sh

• Fluid dynamics – 3sh

• Nuclear reactor engineering – 3sh

• Atomic and nuclear physics – 1sh

• Radiation protection technology –

1sh

• General chemistry – 3sh

• Technical mathematics – 4sh

• Industrial safety – 3sh

TESC Academic Program Review

• Fluid Mechanics – 3sh

• Heat Transfer – 3sh

• Precalculus – 3sh

• Fund of Nuclear Engineering – 3sh

• Reactor Engineering – 3sh

• Radiation Effects – 3sh

• Nuclear Materials – 2sh

• Radiation Safety – 3sh

• Rad, reactor and envir safety – 3sh

• Physics I – 3sh

• Physics II – 3sh

• Nuclear Physics – 3sh

• Radiation Physics – 3sh

• General Chemistry – 3sh

MILITARY

DOCUMENTA

TION:

OTHER

DD214

Military

Documentation:

Other

Commissioned Officer

Certification in Lieu of

Notary Public Signature

militaryguides.acenet.edu

Awarding Credit for Military Training and Occupations

Signal Support Systems Specialist –

MOS-25U-001 Level 30

TESC Course Title Credit

CIS-107 Computer Concepts and Applications 1 sh

MAN-201 Principles of Supervision 3 sh

MAI-251 Maintenance Management 3 sh

ELT-201 Electronic Devices 3 sh

ELM-171 Diagnosis & Troubleshooting 3 sh

ELMN-151 Computer Repair I: Module Level 3 sh

ELM-152 Computer Repair II: Peripherals 3 sh

CAP-385 Network Security 3 sh

CAP-181 Networks 3 sh

TESC Equivalency Credit

BIO-251 Microbiology for Health 4

credits

CLB-211 Diagnostic Bacteriology 4

credits

CLB-311 Clinical Microbiology 4 credits

CLB-312 Clinical Parasitology 3 credits

CLB-241 Hematology I + Lab 5 credits

CLB-341 Hematology II 5 credits

CLB-350 Immunology 4 credits

CLB-251 Immunohematology + Lab 4

credits

CLB-202 Clinical Microscopy 5 credits

CLB-231 Clinical Chemistry 6 credits

CLB-232 Clinical Chemistry II 6 credits

CLB-371 Pathophysiology 3 credits

ACE Credit Recommendation

In the upper-division baccalaureate degree

category, 15 semester hours in microbiology

(including bacteriology, parasitology, and

mycology), 10 in hematology, 5 in clinical

microscopy and venipuncture, 8 in blood

banking and serology, 12 in clinical chemistry, 3

in pathology and histology, and additional credit

in medical laboratory technology (MLT) or

medical technology (MT) on the basis of

national proficiency examination (2/74)(2/74).

Medical Technology Technician –

NV-0702-0002

Servicemembers

Opportunity

College

http://www.soc

.aascu.org/

JOHNELLE WELSH

ABOUT CTC

Founded 1965

Worldwide Locations and Distance Learning Central Campus, Killeen, Texas

Classroom Courses ~140 U.S. Military Installations Worldwide

100% Online Distance Learning Programs (23 associate degree and 28 certificate programs)

Annual College Credit Enrollment ~50,000

Certificate and Associate Degrees—26th Associate Degree Producer of 1,655 in United States

Accredited by Southern Association of Colleges and Schools Commission on Colleges

SERVING U.S. MILITARY SINCE EARLY 1970S

GoArmyEd LOI Institution, Navy College Program Distance Learning Partnership, Navy College Program for Afloat College Education, MarineNet, Air Force GEM Program, and College Credit for Heroes Participant

Servicemembers Opportunity College Consortium and SOC Degree Network System-2 Member

MyCAA Military Spouse Career Advancement Accounts Participating College

VA Approved Yellow Ribbon School

VetSuccess on Campus (VSOC)

Student Veterans Organization Chapter (SVO)

RECOGNIZED NONTRADITIONAL LEARNING

Military Occupations and Courses

Defense Language Proficiency Tests (DLPT)

Nationally Recognized Exams—DSST, CLEP, College Board AP, International Baccalaureate Diploma

National Certifications such as those listed on

Army Credentialing Opportunities Online (COOL) and Navy COOL Websites

Civilian Education and Training such as

Department of Defense (DOD) Modules Completed in U.S. Military Child Care Centers

CENTRALIZED EVALUATION SYSTEM—STUDENT

SERVICES

Official Requests for Nontraditional Learning

SOC Student Agreements & Degree Plans Veterans

Transfer Course Evaluations

Post Evaluated Credits and Transfer Credits to Student Record in Colleague

Add Transfer Course Equivalencies to Colleague

Maintain Degree Audit

Map ACE Credit Recommendations to CTC Courses

Add Nontraditional Credit Recommendations to Colleague

Graduation Applications

COLLEGE CREDIT FOR HEROES (CCH) INITIATIVE

Searchable Databases and Request Official Evaluation at collegecreditforheroes.org

Preliminary Military Evaluations and CLEP, DSST Exams

College Credit for Heroes (CCH) Transcript can supplement JST supplement for Participating Colleges and Universities

Collaborate with other Texas institutions to develop accelerated programs of study through award of credit for military experiences and training

EVALUATION PROCESSES

Transfer Course Equivalencies, CLEP, DSST, College Board AP Upon Receipt of Official Transcript and Person in

Colleague

GoArmyEd Military Evaluations Prior to Completion of Second Course

All Other Nontraditional Evaluation Requests Upon Completion of 6 Semester Hours with CTC or

based on Service Branch/Contract Requirements

TEXAS STATE LEGISLATION

House Bill 269, May 2009

award all physical education courses required and additional semester hours, not to exceed 12 to apply to elective courses

may award additional course credit as institution considers appropriate

Senate Bill 1736, June 2011, College Credit for Heroes Initiative

Identify, develop, and support methods to maximize award of college credits for military education experiences

SOURCE DOCUMENTS FOR EVALUATION

Joint Service Transcript (JST)

Army Specific (certified copies) Officer Record Brief (ORB)

Enlisted Record Brief (ERB)

DA Form 1059 Service School Academic Evaluation Report

DA Form 2-1 Personnel Qualification Record

DD 214 if none of the above available

Army Occupations 10 and 20 Skill Levels CTC Commander Certification form to document proficiency

Marine Corps Aviation MOS (ITSS/MATMEP automated) CTC Commander Certification form to document skill level

achievement experiences

CREDIT RECOMMENDATION ONLINE RESOURCES

ACE Military Guides Online

ACE National Guide to College Credit for Workforce Training

SOC Degree Network System (DNS) Credit Evaluation Supplement

SOC Degree Network System-2 Handbook

CTC Individualized Career Evaluation Program (ICEP) Manual

TES® Transfer Evaluation System

SOC DNS CREDIT EVALUATION SUPPLEMENT

SOC DNS

ACE CREDIT TO

CTC COURSE

SOC DNS CREDIT EVALUATION SUPPLEMENTSOC DNS-2 HANDBOOK

ICEP EXAMPLES OF ACE

NV-1728-0035 Naval Corrections Specialist, Version 3, 4/2009-Present 3 Corrections (CJ401A)CRIJ 2313 Correctional Systems and

Practices

3 Human Relations (BU102A)HRPO 1311 Human Relations

MC-1715-0116 Basic Electronics, Version 6, 10/2009-Present 4 AC/DC Circuits (ET122A)CETT 1509 DC-AC Circuits

4 Electronic Circuits (ET125A)CETT 1429 Solid State Devices

4 Digital ElectronicsCETT Elective

ICEP EXAMPLE OF ACE

AR-0708-0008 MENTAL HEALTH SPECIALIST, VERSION 2

CTC COURSES

4 Intro to Counseling

1 Developmental Psychology

1 Intro to Mental Health Careers

3 Interview Techniques

1 Psychological Testing

6 Mental Health Clinical Practicum

3 Intro to Psychological Interventions

3 Abnormal Psychology

DAAC 2354 Dynamics of Group

Counseling

DAAC 2364 Practicum-Clinical

Psychology

PSYT 1309 Health Psychology

PSYT 1329 Interviewing and

Communication Skills

PSYT 2331 Crisis Intervention

PSYT 2331 Abnormal

Psychology

ARMY MOS 92G FOOD SERVICE OPERATIONS,

V1

CTC CREDIT FOR MOS 92G

ONE METHOD EVALUATE CCAF TRANSFER

COURSES

CCAF-CTC COURSE EQUIVALENCIES

CCAF COURSE NUMBER AND SOC DNS COURSE CATEGORY

CTC COURSE EQUIVALENCY

ELT 2105, 2112, and/or

2113ET151A

EDP 2209 Cisco

NetworkingCS621A

EDT 2823 Technical Writing

EN211A

HRM 1001, 2109, 2202,

and/or 2205MG201A

EECT 2439 Communication

Circuits

ITCC 1401 Exploration-

Network Fundamentals

ENGL 2311 Technical and

Business Writing

HRPO 2301 Human

Resource Management

COLLEGE CREDIT FOR HEROES

CCH DATABASES

SEARCH FOR ARMY 92G

CCH CREDIT RECOMMENDATIONS

COLLEAGUE TO AUTOMATE NONTRADITIONAL

LEARNING

CREDIT POSTED TO STUDENT RECORD IN

COLLEAGUE

NEW CCH INITIATIVES

Maintain College Credit for Heroes Website/Portal at collegecreditforheroes.org

Collaborate with other Texas Institutions to Develop Accelerated Programs of Study

Promote Accelerated Programs on CCH Website

Provides Training for ACE Processes, JST, and other Military Documents

PATRICK ELLIOTT

ABOUT UMUC

Established in 1947

One of 11 accredited, degree-granting institutions in the University System of Maryland

Largest public university in the United States, with over 92,000 students worldwide

Courses are available entirely online or in hybrid format

71% of undergraduate students are working full-time

Average age of undergraduate student is 32

55,000 service members, reservists, veterans, and family members

UMUC SERVES THE MILITARY

Multiple departments or units that focus solely on serving military students

Students can use military training and experience to earn credit towards degree

Member of GoArmyEd and SOC consortium

Teaches face-to-face classes to service members in Asia and Europe

Over 130 worldwide locations, with many locations specifically serving military populations

TRANSFER CREDIT PROCESS

Load ACE dataProcess military

transcriptsReview and award credit

Office of the Registrar

Degree Audit Team

MILITARY CREDIT SOURCES

Source Process

JST (Army, Navy, Marines, Coast Guard) Receive electronically from JST system

Community College of the Air Force & Air

University

Process as any other regionally

accredited institution

Defense Acquisition University Reviewed during evaluation

Defense Language Institute Process as any other regionally

accredited institution, but prefer DLPT

Defense Language Proficiency Test Process as test credit based on ACE

recommendations

DD-214 Reviewed during evaluation

DD-295 Reviewed during evaluation

ADDITIONAL INFORMATION

Automatically review regionally-accredited and ACE-reviewed credit sources

MOS, experiential, and supplemental military information is further reviewed by an evaluator

Military Partnership team processes a SOC agreement based on evaluation

Office of the Registrar receives and processes additional military documents that relate to various processes

EXAMPLE ARTICULATIONS

Subject Course Number Description UMUC Credit

NV-2202 00031-0101 Personnel Administration And M Generic UL elective

NV-2202 00132-0101 Computer Systems Applications Generic LL CMST

NV-2202 00201-0101 Ordnance Engineering Generic vocational

NV-2202 01752-0101 Business Communications BMGT 110

NV-2202 01752-0201 Organizational Behavior Generic UL BMGT

NV-2202 01752-0203 International Relations UL GVPT 200

NV-2202 01753-0102 Oral Communication SPCH 100

NV-2202 02241-0201 Risk Management Generic UL elective

LMM 214 Organizatnl Theory & Behavior LL BMGT 364

HAR 2111 Hyp Chamb Ops/Maintenanc Generic LL elective

Panelist discussion

CHALLENGES & BEST PRACTICES

CHALLENGES

How do you manage military transfer credits

with so many different source documents?

What are the pros and cons of the new Joint

Service Transcript?

How has the changing military and federal

budgets affected these processes?

What other challenges have you faced and how

have you addressed them?

BEST PRACTICES

What advice would you give to a colleague planning to start working with military transfer credit?

What resources do you use in conjunction with military transfer credits?

Are there ways to automate parts of this process?

Do you have any other tips or recommendations?

YOUR QUESTIONS?

CONTACT INFORMATION

Patrick Elliott, Associate Registrar

University of Maryland University College

240-684-2253 (ph)

202-570-2555 (m)

patrick.elliott@umuc.edu