Microsoft Office 2013 The Basics Class 1. Objectives (Class 1) Identify and define Microsoft Office...
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Microsoft Office 2013
The BasicsClass 1
Objectives (Class 1) Identify and define Microsoft Office
programs
Identify which Microsoft Office programs to use to meet specific needs
Start an Office program window using multiple methods
Microsoft Office 2013
The Basics
What is Microsoft Office? Collection of software programs
Word Excel Access PowerPoint Publisher
Integrated programs—programs can work together Ensures consistency & accuracy Saves time
Hardware vs. SoftwareHardware Device physically
connected to a computer
Physically-touched Examples:
Mouse, monitor, printer, etc.
Software Computer programs,
procedures, and documentation that perform tasks on a computer
Anything that can be uploaded or downloaded onto a computer
Examples: Microsoft Office, Skype,
iTunes, etc.
Microsoft Office 2013 Programs
Word Word Processing
program Creates documents
Ex: letters & reports
Excel Spreadsheet
program Best for work with
numbers Ex: Budgets,
Graphs
Microsoft Office 2013 Programs
Publisher Desktop Publishing
program Helps design
professional-looking documents
Newsletters & brochures
Access Database program
Organizes information
Ex: Doctor office patient’s information
PowerPoint Presentation
program Creates electronic
slides Ex: Verbal
presentations and projects
Starting the Program Use Taskbar buttons
Commonly pinned programs to Taskbar
Go to Start Menu Click All Programs—Microsoft Office Folder—
Select program…. OR Type program in Search box
OPEN the MICROSOFT WORD program
Program Window Rectangle that contains:
Open program Tools for working with the program Work area
Microsoft Office 2013
The BasicsClass 2
Objectives (Class 2) Identify and define parts of an Office
screen
Customize Quick Access Toolbar to meet your document needs
Review Microsoft Office Collection of software programs
Word Excel Access PowerPoint Publisher
Integrated programs—programs can work together Ensures consistency & accuracy Saves time
Title BarFile
Tab
Quick Access Toolbar
Ribbon
Sizing Buttons
Insertion Point
I-Beam Pointer
I
Work Area
Status Bar
View Buttons
Scroll Bars
Zoom
Title Bar Contains the name of the program
& file
File Tab Opens
Backstage View Commands include:
New Open Save Print
Quick Access Toolbar Provides access to commonly used
commands
Save
Undo RedoCustomize
Ribbon “Command Center” for ALL Office
programs Contains tabs from which you can
choose a variety of commands
Microsoft Office 2013
The BasicsClass 3
Objectives (Class 3) Identify & define Microsoft Office programs
Identify which Microsoft Office program to use to meet specific needs
Start & open an Office program window using multiple methods
Identify and define parts of an Office screen
Practice minimizing ribbon to work in full screen view and reduce distractions while working
Sizing Buttons Changes the size of program
window and exits program
Minimize Restore Down OR Maximiz
e
ExitRibbon Options
Help
Scroll Bars Shifts to other areas of the file in
the work area Vertical & Horizontal Scroll Bars
Vertical—Up & Down Horizontal—Side-to-Side
Scrolling The ability to move through the
document without repositioning the insertion point Mouse
Horizontal & Vertical Scroll Bars Mouse Wheel
Keyboard
Using the Keyboard Arrow keys Keyboard shortcuts (page 27)
END—Move to the END of line
HOME—Move to the BEGINNING of line
PAGE UP—Move to Next Screen
PAGE DOWN—Move to Previous Screen
CTRL + END—Move to the End of the document
CTRL + HOME—Move to the Beginning of the document
Status Bar Provides information about the
current file Number of pages Word Count
Insertion Point Indicates the typing position in a
document Shows where text will appear when
you begin to type
I-Beam Pointer Used to reposition the insertion
point “Floats” through work area Looks like an “I”
Work Area
Word—Blank document
Blank Piece of Paper
Excel—Spreadsheet Grid of Rows &
Columns
PowerPoint Electronic Slide Canvas
Publisher Project Template
Work space in an Office Program
View Buttons Used to change how a file is
displayed (viewed) in a work area Changes with program windows
Document Views Print Layout View
(Default) Shows how a document will
look when it is printed
Read Mode Shows text on a screen in a
format that is easy to read (Hides ribbon)
Web Layout View Simulates how a document
will look as a Webpage
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Microsoft Office 2013
The BasicsClass 4
Objectives (Day 4) Identify and define parts of an Office screen
Identify and define the parts of an Office ribbon
Classify button functions and features Toggle buttons within a file to turn commands on and off Practice using button menus and galleries Use the dialog box launcher and task panes to add
additional setting to a file
Customize and create ribbons to accommodate specific Office needs
Ribbons “Command Center”
Contains tabs from which you can choose a variety of commands
Logically organizes tabs
Ribbon
Ribbon Tabs Organize commands into related
tasksRibbon Tabs
Tab Groups Each command is organized into
specific groups Each group contains buttons to click
and useRibbon Tabs
Buttons
Tab Groups
Dialog Box Launcher Opens dialog box or task pane to
choose additional settings Window opens on top of the program
windowRibbon Tabs
Tab Groups
Buttons
Dialog Box Launcher
Buttons Functions & Features Toggle Buttons
Process of turning a button on/off Examples: Show/Hide, Bold, Italic, Underline,
etc.
Button Menus (buttons w/ arrows) A list of other commands related to the button
(textual) Examples: Paste, Font Size, Line Spacing
Button Gallery (more buttons on commands)
Visually shows options available for a command directly on ribbon
Examples: Shapes, WordArt, Font Color, Styles
Customizing the Ribbon Customize Ribbons (10 pts.)
Right-Click on Ribbon OR File Tab—Options—Customize Ribbon
Customize Home Tab Create New Tab
Microsoft Office 2013
The BasicsClass 5
Objectives (Day 5) Identify and define parts of an Office screen
Display, identify, and define live previews
Display, identify, and define contextual tabs
Display, identify, and define the mini toolbar
Practice using the mini toolbar within a file
Display the short-cut menu to make changes and work quickly within a file
Live Previews Allows you to see how a gallery
option affects your file without making the change Point to option on gallery
**Practice within a Word document Type name Point/hover over Styles selections
Contextual Tabs Tabs that appear
on the ribbon only when certain items are selected Commands relate
to item Disappears when
not in use
Contextual Tab
Mini Toolbar Toolbar that appears in work area after
text is selected Transparent until pointer moves over top of toolbar Right-click to make it reappear
Mini Toolbar
Short-cut Menus List of
commands that appear when you right-click within a program window Faster option
compared to using ribbons
Short-cut Menu
Customize & Minimize Ribbon Customize Ribbons (5 pts.)
Right-Click on Ribbon OR File Tab—Options—Customize Ribbon
Customize Home Tab Create New Tab