Meeting Minutes- #91 HELD ON DECEMVER-04-2014 · Kevin Murphy KM TEC 617 - 227 -6818...

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Project:

DOUGLAS NEW ELEMENTARY SCHOOL AND MIDDLE SCHOOL REPAIRS

Heery Project No:

Heery #0929401 - MSBA Project Numbers 200800770010 / 200800770100G

Meeting No: Ninety One (#091) – Meeting Held at the Municipal Center Building

Date: December 4, 2014 –8:30 AM

Recorded By:

Al Calcagno

Purpose:

On Site Project Construction Close Out Meeting –New Elementary school and Middle School Repairs

File:

A1.8

M E E T I N G M I N U T E S

ATTENDEES:

Name Initials Company Telephone Email

Craig DiCarlo CD DDP (617) 426-2858 [email protected]

Paula Brouillette PB SBC

William (Bill) Cundiff BC TOD (508) 476--4000 [email protected]

Jeanne Levett JL TOD (508) 476-4000 [email protected]

Joe Goncalves JG CTA (781) 786-6600 [email protected]

Michael Guzinski MG TOD (508) 476-4000 [email protected]

Mitch Cohen MC SBC (508) 476-0125 [email protected]

Paul DuRoss PD CTA (781) 786-6600 [email protected]

Nancy Spitulnik NS DPS (508) 476-7901 [email protected]

Cortney Keegan CK DPS 508) 476-7900 [email protected]

Jeffrey Kollett JK DPS (508) 887-0952 [email protected]

Tom Ellis TE HII (781)494-9000 [email protected]

Al Calcagno AC HII (401) 829-3286 [email protected]

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Additional Distribution

Names Initials Company Telephone Email

Mark Paige MP FBRA 617- 527-9600 [email protected]

Adelle Reynolds AR TOD (508) 476-4000 [email protected]

John Rabuck JR CES (860) 632-1682 [email protected]

Marwan Abi Elias MA HII (508)340-7686 [email protected]

Donna Sousa DS TOD [email protected]

Kent Vinson KV DFD (508) 476-2267 [email protected]

Tom Mueller TM DDP (617) 426-2858 [email protected]

Leslie Breault LB SBC Leslie Breault

Jane Jackman JH SD (508)-476-7901 [email protected]

Paul Sikas PS CES (203)-530-7665 [email protected]

Leno Filippi LF DDP (617) 426-2858 [email protected]

Ken DiNisco KD DDP (617) 426-2858 [email protected]

Lyle Coghlin LC CTA 978-927-5900 [email protected]

George McFee GM CES (860) 209-6263 [email protected]

Jon Buhl JB FBRA 617- 527-9600 [email protected]

John Souza JS CM 978- 352-8500 [email protected]

Anup Khatra AK AKAL 508- 869-0403 [email protected]

Chris Hildreth CH RDK 978- 475-0298 [email protected]

Robert Sullivan RS DWD [email protected]

Geoff Conway GC FBRA 617- 527-9600 [email protected]

Kevin Murphy KM TEC 617- 227-6818 [email protected]

Steve Weydt SW ECMS [email protected]

Mike DiBari MD 413- 498-0069 [email protected]

Mallory Hestand MH DDP (617) 426-2858 [email protected]

Paul Fowkes PF MSBA 617-720-4466 [email protected]

Patrick Foley PF TOD Police Dept 508-476-3333 [email protected]

John Furno JF TOD

Timothy Bonin TB

Stephen Zisk SZ TOD 508-476-4000 [email protected]

Bill Brown BB 617- 482-4703 [email protected]

Fred King FK 508- 879-0030 [email protected]

Scott Yacino SY [email protected]

Michael Walsh MW Consulting Engineering 617.261.7161 [email protected]

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Mtg – Item

SCH-059-001

Discussion / Action Item

APPROVAL OF LAST MEETING MINUTES:

12/04/14: HII noted that no comments were received regarding the previous MM#90. Therefore, Meeting Minutes # 90 is approved.

SCHEDULE FOR:

New Elementary School and Middle School

Two week Look Ahead Schedule: ( for additional details see MM#62,MM#71,MM#74/#080,#081,#083, 085,088) 10/23/14: it was confirmed by CTA that the snow rails installation is on schedule to start work the week of 10/27/14. Powell will be on 10/28/14 to remove the sidewalk portion related to the snow rails work installation. Also, it was confirmed that Powell will be on site tomorrow, 10/24/14 after 3:00 PM to clean the storm drain structures. It was also noted that many MS punch list items have changed to “ready to inspect” items; there are many items that have not been approved. 10/31/14: TE (HII) stated that DDP, CTA and HII are committed to finish strong and professionally. There are many loose ends which are typical at this stage of a project but they will be resolved; PD (CTA) indicated that small issues take time to solve. BC (TOD) noted that communication is important, the communication related to the ES Roof Gym is a sample of failed communication and the SD was informed late that Greenwood was not going to show up. TE (HII) noted that the goal is to get everyone pulling on the same direction to complete the project as original designed. Also was noted by CTA that Powell has been on site; they established the loam and seeded on the southwest of the track. 11/20/14: DDP will walk the third floor today with AG (CTA) to review the 3rd floor. CTA reports that they reviewed the Elementary School exterior with Greenwood and work still remains to be completed. CTA noted that Modern Glass performed work on the exterior; Debrino and the Clean Team also completed their punch list work items. 11/26/14: CTA provided comments via a memo and stated that the punch list is on-going. It was discussed that HII add a new category for warranty items. It was also noted that all new items after September 15th will be categorized as warranty items. 12/04/14: it was noted by CTA that at the ES there are 90 exterior punchlist items open related to Greenwood roofing and 11 interior punchlist items. Most of the interior should be completed by the end of this week. Also was noted that a category for warranty items was added to BIM 360.

Responsibility

ALL

CTA

Deadline

Approved

In Progress

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ES-031-003

ES-054-003

ELEMENTARY SCHOOL OLD BUSINESS: ES-Exterior Metal Cladding ( for complete history of this topic, see MM#37& MM40, #41, #42, #50,#52, #56, #62, #66, #76,#80,#083, #087) 09/11/14: it was noted by CTA that Greenwood is coming on Monday, September 15th after school hours to continue with the ES exterior punchlist. It was agreed that CTA will let us know the time estimated to finish the remaining exterior punchlist at the ES. 09/18/14: pending approval, Greenwood will be on site tomorrow from 8:00AM until 1:50 and resume work after 3:00PM. Also, it was agreed to meet with the ES principal at 11:00 AM to further discuss the strategy and the plan for working outside while the school is in session. 09/25/14: noted by CTA that it needs one more day of work to complete the metal cladding. 10/3/14: it was noted that Greenwood will work on the ES roof screen; also Greenwood plans to finish the rest of the exterior panels punch list items. 10/16/14: it was noted by CTA that the exterior is ready to do back-punch; also was noted that it would be beneficial for CTA to accompany DDP while DDP is doing the final back-punch. 10/ 23/14: DDP will perform the final back punch on the exterior metal panels today and would like CTA to be present. 10/31/14: CTA noted that may items were done but some were not. DDP performed the back punch and it will be typed and available next week. 11/20/14: it was noted that DDP will back-punch today the exterior metal cladding work. 11/26/14: it was noted by DDP that they back-punched last week. It was agreed that DDP will provide list to the owner, will walk and review with the owner to determine which items the Owner will accept as they are and obtain a credit from CTA and which items must be completed by CTA. 12/04/14: it was noted that DDP will forward the ES punch list to the Owner in advance of next week walkthrough with the Owner. Existing Cistern / for more details see:MM#59, MM #62, MM#64, MM#68, MM#69,mm#77,MM#080 MM#085; MM086; MM#087; #089. 10/31/14: it was noted by CTA that they need the irrigation pump shed location, DDP will forward sketch showing the location of the pump shed. It was noted that the 15 –feet set back was staked out. Also, was noted by BC (TOD) that the Building Commissioner will require a building permit to build the pump shed. 11/20/14: CTA reports they do not believe they can finalize the work at the cistern until the spring because they don’t have the time to mobilize this year the 5 subs (Prime, Griffin, Skillings, Powell/GBI and Rykor) involved to finish the work. It was noted that DDP and HII need to understand what the subs/CTA are looking for with regards to cost in order to have a clear understanding of the cost impact. AC (HII) asked CTA to forward their cost by the end of business day tomorrow, November 21st for review and comments and CTA agreed to do their best to submit cost. MC (SBC) asked DDP for a monetized value of the not performed work. The Owner expressed concern that today is the first time CTA has reported that they do not anticipate completing the work at the cistern this year. 11/26/14: it was noted that CTA did not provide requested costs from the subcontractors as it was discussed at the last meeting. DDP will prepare a monetized value of the items needed /involved to complete the installation of the cistern. BC (TOD) is concern about the safety and freezing. DDP will ask their consultant Jeff Bowman for his recommendations to protect the cistern over the winter. Also, it was discussed to cover/backfill the cistern. 12/04/14: CTA will assemble a credit value to present to the Owner. DDP, DDP’s consultant and HII will review and advise the Town. J. Bowman made a recommendation of how to protect the cistern over the winter. TOD will do the temporary backfilling of the cistern. Also was discussed that that CTA will remove the remaining temporary construction fence and the Town will make arrangements and will take ownership of the fence starting 12/5/14.

CTA/DDP/TOD

CTA/SD/TD

In Progress

In progress

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ES-063-002

ES-066-003

One Year Warranty-Elementary School (SEE MM#70,MM#76,#82,#085 for previous complete information): 09/04/14: CTA noted WJG will finish work on the warranty list items next week. CTA to inform DDP when work is complete. 09/11/14: it was noted by CTA that WJG worked on Tuesday and there are two open items. CTA will inform DDP and HII when the work is complete and ready for review. 09/18/14: it was noted that one (1) ballast and several lamps need to be replaced by WJG. Also was noted that there is a bubble on the VCT floor tiles in the library. CTA to address these issues. 09/25/14: in progress. 10/03/14: I t was noted by CTA that two more lights are pending. CTA also noted that the bubble in the library flooring was corrected. Also, the operational problems with the ERU’s were identified within the one-year warranty period. If the operational problems return they will need to be re-addressed under the original warranty. 10/10/14: noted by CTA that Griffin still has a few open items. CTA asked DDP to provide in writing about the issue regarding the ERU’s being under warranty in case there is a re-occurrence of failure when the units go back in full use of unoccupied mode when the temperature will be at a more constant combination of hot and humid weather. CTA will forward it to GMC; DDP will send a draft letter first to SD, Bill, Mitch and HII for review. 10/16/14: DDP draft letter regarding extension of the ERU warranty is in progress. 10/23/14: DDP will draft letter to CTA regarding the ERU’s. 10/31/14: it was noted that DDP sent a draft letter regarding the ERU’s for review to the Owner and Heery. All parties agreed that that whether or not the problems have been solved will not be known until the ERU’s performance is observed next summer. 11/20/14: it was noted that DDP sent letter for an extension warranty of the ERU’s. CTA noted that GMC and Greenheck stated that they only will provide a warranty of the parts that were replaced. It was noted that a comprehensive warranty letter need to be provided from Greenheck, GMC and CTA. 11/26/14: it was noted that a letter from Greenheck, GMC and CTA regarding the ERU’s extended warranty was not received. It was noted that HII will reach out to GMC. 12/04/14: it was noted that GMC will send letter regarding the ERU’s warranty. Also was noted that Greenheck will stand behind the repairs but they will not extend the warranty for all parts of the equipment. It was noted that GMC/Greenheck will repair the units if same issues /symptoms re-appear. Snow Rails at the ES Gym (SEE MM#70,MM#75,#078,#081,#085,MM#088,#089for previous complete information): 11/20/14: it was noted that CTA provided a sample plate connection for review and comments. It was also discussed that the SD will make plans to remove snow off the roof, protect/cordon –off area(s) that could be affected by cascading snow from the ES Gym roof. MC (SBC) asked DDP to provide a written recommendation of a temporary protection plan for the chillers. DDP and Heery request CTA to provide engineering for the alternate welded plate connection submitted by Greenwood that meets the design intent. This is a timely issue and CTA is requested to respond without further delay. 11/26/14: it was noted by CTA that they will not provide engineering on the alternate plate connection. It was agreed that DDP will revise the PR and proceed with wood blocking system vs. the thru bolts system. DDP advised the Owner of increased concern of a roof leak at the gym due to the larger areas of patches needed to install wood blocking. The Owner accepts the increased chance of a leak in order to expedite the installation. The Owner is considering measures to reduce the likelihood of a leak such as having a third party oversight of the roof work by UTS. Also it was recommended that while doing the work for the Gymnasium to be vacated as a safety precaution. Also, DDP will ask their structural engineer consultant for recommendations for temporary protection of the chiller; DDP will mark a plan indicating recommended cordon-off areas. 12/04/14: it was asked for CTA/Greenwood to provide cost to engineer the wood blocking system. As recommended by DDP, the SD already provided temporary cover to the chillers and will cordon-off walking areas.

CTA

CTA

In Progress

In Progress

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ES-068-002 ES-084-001

ES Window Testing Costs: 06/12/14: it was noted that Tom and Paul to discuss. 06/26/14: AC (HII) indicated that he sent to PD (CTA) spreadsheet cost of the window test. 07/10/14: in progress. 07/24/14: it was noted that the window test cost is under review by CTA and it is anticipated to be complete by next week. 08/07/14: in progress as noted by CTA. 08/14/14: it was noted by CTA that we should be receiving information soon from CTA. 08/21/14: it was noted by CTA that it is in progress. 08/28/14: No update. 09/11/14: no update. CTA to submit. 09/18/14: AC (HII) noted that received the comments from CTA. HII will share CTA’s comments with the design team and BC (TOD). 09/25/14: received comments from CTA, AC (HII) noted that would like to discuss with DDP and Owner. 10/03/14: DDP and HII are reviewing it. 10/10/14: DDP and HII are continuing reviewing. HII will respond to CTA’s email. 10/16/14: it was noted that HII sent an email to BC (TOD) and it is reviewing with DDP and will respond to CTA. 10/23/14: AC (HII) will respond to CTA. 10/31/14: HII sent a response to CTA regarding the window testing cost. CTA to review. 11/20/14: it was noted that CTA is reviewing. 11/26/14: in progress. 12/04/14: it was noted by PD (CTA) that he is trying to get information from the subs involved with the installation of the windows. Add Sheds to the As-Built Drawings: 10/03/14: BC (TOD) asked CTA to provide cost to add the sheds locations to the As- Builts. The Owner’s preference is to wait until the irrigation shed is installed and include it as well. It was also noted by DDP that all the ES As-Built drawings are OK and will send email to Joe confirming it. CTA will provide CAD files on a compact disk for the Owner. 10/10/14: it was noted that it will cost $1,100.00 to add the irrigation pump shed and the 2storage sheds to the as-built drawings; the TOD and the SBC agreed with the price. DDP will send a directive to CTA to release and proceed with the work. [CORRECTION BY CTA ON: 10/16/14 ] (CTA noted that $1,100 could be used as an order of magnitude price). 10/16/14: shed will be added to the as built drawings via a CCD. 10/23/14: a CCD for this work has been issued. Item closed. 10/31/14: The new sheds are to be shown on the revised as-builts drawings. DDP and HII to review and confirm and forward to BC (TOD). Also, was noted that AR (TOD) is holding the Certificate of Occupancy on the storage sheds until the as-built locations are submitted. 11/20/14: it was noted by JG (CTA) that the surveyor is on site today surveying the location of the new sheds so they could be included on the site as-built drawings. 11/26/14: it was noted that Adelle was unable to read the surveyor’s professional stamp. It was agreed that DDP and HII will forward the Building Commissioner’s comments to CTA for their response. 12/04/14: it was noted by BC (TOD) that the resubmitted as-builts drawings were received bearing legible licensed surveyor stamps and the Building commissioner was satisfied. Item Closed.

CTA

CTA

In progress

Closed

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ES-088-002 ES-088-003 ES-088-004 ES-088-005

Board of Health Inspection /Hand Sinks and Island Sinks –ES- Kitchen area : 10/31/14: it was noted that the Board of health conducted recently an inspection and found the hot water temperature in the kitchen to be unacceptable; CTA will review and will report back. 11/20/14: it was noted that the recirculation valve was off; Sagamore opened the valve and raised the water supply temperature to 1220 F. It was noted by JK (SD) that the Owner’s service vendor indicated that 1100 F is the maximum temperature. It was agreed to schedule Anup, the Plumber engineer consultant for DDP, Sagamore, CTA and Heery to review on site the issue related to the hot water at the hand sinks and the island sinks in the ES kitchen area. 11/26/14: it was agreed that Anup is available to come to the site Wednesday, December 3rd or Thursday, December 4th to review the kitchen hand wash sinks. If necessary and after Anup conducts his review, the Owner will be able to make some minor plumbing modifications via a separate contract. AC (HII) to coordinate with CTA/Sagamore and will confirm field meeting day with CTA/ Sagamore. 12/04/14: it was noted that the plumbing engineer and Sagamore plumbing are reviewing the issue related to the ES hand sinks / hot water in the kitchen. The current problem is that only cold water in the morning and it takes 45 seconds or more for the hot to become available. DDP to obtain a report from their plumbing engineer consultant and advise. ES- Roof Leak at Stair No.1 / North East Entrance: 10/31/14: it was noted that this is an old leak that was already addressed by CTA and it re-appeared again; CTA will address this issue and will report back. Post meeting: PD (CTA), (CD) DDP and TE&AC (HII) reviewed the location and CTA will report back. 11/20/14: it was noted by CTA that Greenwood found what they believe to be the source of the leak and they will repair soon. CTA agreed to inform when Greenwood will be on site to address/correct the leak. 11/26/14: it was noted by CTA that Greenwood repaired the leak. CTA to submit a report of the leak location, cause and repair. 12/04/14: CTA noted that Greenwood has addressed this issue, the SD reports no issues since the repair was done. SD/TOD request CTA to provide documentation of leak repair. PVC pipes located at the Rip-Rap: 10/31/14: it was noted by DDP that a stockpile of PVC pipes sits at the base of the ri-rap slope. CTA will review and address. 11/20/14: it was noted by CTA that it is in progress and they will be removed. 11/26/14: in progress as noted by CTA in their written memo. 12/04/14: CTA noted that the pipes are still there and CTA will have their on site representative to remove them. Memorial Tree and Bench: 10/31/14: it was proposed by CTA that HII will purchase the bench and have it delivered to the site; it was also proposed that DDP will purchase the tree and have it delivered to the site. CTA will purchase the plaque and install al the three components of the memorial. 11/20/14: it was noted by DDP that they already purchased the tree; CTA’s landscaping subcontractor is coordinating directly with the nursery the delivery and planting of the tree. Heery is obtaining the bench. 11/26/14: TE (HII) noted that HII is getting a quote through HII design division. 12/04/14: CTA indicated that the tree will be planted in the spring.

CTA/HII

CTA

CTA

CTA/DDP/HII

In progress

In Progress

In Progress

In Progress

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ES-088-008

ES-091-001

Radon 10/31/14: it was noted by NS (SD) that a State Supervisor of EPA Radon group (non- regulatory program) will be on site on Tuesday. DDP will forward to NS (SD) the construction documents showing the gravel and pipes installed for a possible future radon mitigation system. 11/20/14: it was noted that DDP forwarded to the SD the construction documents showing the installed infrastructure for a future radon mitigation system. Also, was noted by DDP that they also sent a letter with regards to increase the air flow set points; the SD increased the set points but still the SD is concern of the air flow in some areas. 11/26/14: it was noted by NS (SD) that the ventilation was increased and the air flow seems to be better. However, the principal’s office and the Nurse’s office always have shown low air flow. AC (HII) to contact the Cx agent to discuss his previous comments regarding to re-check/measure the ventilation. Also, it was discussed that the SD is considering performing another set of radon tests. 12/04/14: it was noted by the SD that the State Inspector returned to the school and has installed four radon monitoring devices and he will come back next week and review the findings. Also, was noted by the SD that the State can provide temporary fans to be installed on the existing exhaust pipes.

ELEMENTARY SCHOOL NEW BUSINESS

New Business discussed on December 04, 2014 related to the ES

Boilers Issues: 12/04/14: CTA stated that GMC brought their Boilers service technician to the site and he is reviewing today and tomorrow until a solution to the problem is found and resolved. He is checking all points and starting from scratch the boilers set-up and GMC will send a complete report by next week.

SD/HII

CTA

In progress

In Progress

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ZA-031-002

LEED-039-007

COMMISSIONING: MEP Commissioning: Exterior Skin Commissioning (for COMPLETE history of this entire topic, see MM# 39 and MM#46, #56, #062.,#66,#070,MM#73,078;089) 10/03/14: it was noted that ABS is conducting ES and MS video training this morning and training in 6 months if necessary. AC (HII) will check with the Commissioning agent regarding pending issues and if necessary to schedule another/last meeting. 10/10/14: AC (HII) noted that the Cx Agent sent to HII an updated list of commissioning items, AC (HII) will forward the list to CTA for review and discuss among the subs and then to determine when to meet . A final meeting will be scheduled if needed. 10/16/14: CTA noted that Sagamore is on site to review the plumbing items shown on the Cx report. When all work has been completed the Cx Agent will review. Also was noted by CTA that GMC has submitted a balancing report except for the Gymnasium. Matt DiLeo will inform Heery when all is complete and Heery will schedule the Cx Agent to return to the site for a final inspection. 10/23/14: it was noted that CTA is working to finish the list from the Cx Agent. Sagmore still have some minor items; Griffin is complete and GMC still needs to replace the filters. 10/31/14: it was noted by HII that the Cx Agent would like to have a conference call to confirm all items are complete at the Middle School. 11/20/14: it was noted that there are 2 open items related to Sagamore plumbing. 11/26/14: CTA noted that this is incomplete and it is on-going. 12/04/14: in progress.

LEED UPDATE: LEED Update: (for COMPLETE history of this entire topic, see MM# 39 and MM#46, #56, #58, 62, #65, #070,MM#075, #085,#089.) 10/10/14: BC (TOD) will contact Conservation Steve Zisk to review. 10/16/14: AC (HII) asked CTA to proceed treating with loam and seed the southwest of the track. Also was noted that is holding up the LEED and the Certification of Compliance. CTA/Powell will address week of October 27th. 10/23/14: it was noted by CTA that Powell is on site today to review the area of concern at the southwest of the track to loam and seed the area. Once this work is complete, it was agreed that CTA should be the one to request Conservation Commissioner to review and approve for Certificate of Compliance. 10/31/14: it was noted that Powell addressed the area south west of the track; it also was noted by CTA that Prime was on site today seeding and installing jute mat. The additional seed will grow next spring. It was agreed that CTA will request Conservation Commissioner to review the unapproved area. All the rest of the items are done and awaiting for final approval on this item/location. 11/20/14: SBNE, DDP’s consultant is scheduling the final review of the site work. DDP will request a status update from SBNE. When final site review is complete the information will be presented to ConCom for acceptance; once accepted by ConCom the project will be submitted to USGBC for the initial construction review, which can take 4-6 weeks. USGBC may respond with requests for additional information from CTA/DDP. The process will continue until USGBC issues LEED silver certification for the New Douglas Elementary School. 11/26/14: it was noted that DDP will provide status/ timeline from SBNE of the remaining steps of sitework review prior to the LEED Construction Submission. CTA to perform warranty work from Phase -2. 12/04/14: it was noted that Fred King from SBNE will be on site tomorrow, Monday or Tuesday to complete the final site review. It was noted that DDP plans to make the initial submission of the final LEED application to USGBC.

CTA

DDP

In progress

In progress

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MS-050-008

MS-071-009 MS-079-004

MIDDLE SCHOOL OLD BUSINESS: Phase -1- and Phase 2 – One Year Warranty –Middle School (see MM#62and MM#071,MM#079;#089 for more information): 10/03/14: it was noted that the 1 –year walk thru occurred and there are no major issues. DDP will forward report. 10/10/14: DDP still waiting for electrical engineer report. DDP will forward report. 10/16/14: it was noted by DDP that still waiting on the report from TEC. 10/23/14: it was noted by DDP that will forward the warranty reports as soon as DDP receives information from their electrical consultant. In progress. 10/31/14: it was noted that there are no Arch., Plumbing or Fire Protection items. It was noted that DDP is looking for confirmation from the electrical consultant that there no electrical warranty items. 11/20/14: it was noted by DDP that their electrical engineer consultant confirmed that they didn’t find any warranty issues. 11/26/14: CTA to perform warranty work and advise DDP when the items are ready for review. 12/04/14: it was noted that 2 items were completed by CTA. One of the items was the submission of the final balancing report for review and comments. Existing Doors: (see MM#085;#089 for more information) 10/03/14: it was noted that DDP sent a revised PR to CTA including the full scope of proposed revisions to the doors and hardware. CTA to submit PCO indicating timeline. 10/10/14: CTA says that is in progress and will send it soon. Also was noted that the District Office door was resolved. 10/16/14: it was noted by CTA that LIFD is preparing PCO and the lead time still remains 3 to 4 weeks for the doors to arrive. CTA will continue putting pressure on LIFD. 10/23/14: it was noted that LIFD asked questions to CTA, CTA responded. Waiting for final PCO which is anticipated in a few days from CTA which DDP and HII will review the; after PCO is approved and work is released it will take 3-4 weeks for doors to arrive plus time to install. 10/31/14: it was noted that CTA has not heard from LIFD with an update. 11/26/14: it was noted that the Town is in agreement with the cost. MC (SBC) agreed to send DDP an e-mail directing DDP to proceed and issue a CCD for CTA to start the ordering /installation process. 12/04/14: it was noted that DDP sent comments on the PCO to CTA for review and coordinating with LIFD to finalize /procure the doors. Once the revised PCO is provided by CTA, DDP will issue a CCD and CTA will order the doors. Training Schedules: (see MM#087 for all information) 09/18.14: AC (HII) noted that received empty schedule training list from CTA; CTA will provide an updated list including dates of completed training sessions and dates of upcoming training sessions. 09/25/14: CTA to submit training schedule. 10/03/14: in progress, CTA to provide schedule including training already completed and upcoming training. 10/10/14: pending by CTA. 10/16/14: AC (HII) asked CTA to update and submit the training schedule. CTA noted that Marathon’s training video is available. 10/23/14: in progress. 10/31/14: it was noted by CTA that this is still in progress. 11/20/14: in progress. 11/26/14: in progress. CTA to provide a training schedule and provide an attendance sheet of who attended the training. 12/04/14: HII received the training matrix from CTA, AC (HII) will review and discuss with JG (CTA). SD asked for additional light programming training, DDP will check spec and will inform JK (SD) if additional training is due under the contract.

CTA

SBC/DDP/CTA

CTA/DDP/HII

In Progress

In Progress

In Progress

of 18

MS-080-007 MS-081-006

Attic Stock: ( see MM#089 for more information) 10/16/14: it was noted by CTA that attic stock for GMC and Griffin will be coming on 10/23/14. CTA noted that Griffin provided a transmittal of items already being received and accepted by the Scott Villamare (SD). AC (HII) noted that Heery won’t sign transmittal of attic stock items unless Heery has a complete inventory of items with the right percentage/quantities as noted in the specifications. CK (SD) noted that DS (SD) and SV (SD) confirmed the quantity delivered matched the list on the transmittal. 10/23/14: it was noted by CTA that all attic stock quantities will be reviewed /provided as per specifications. 10/31/14: it was noted by CTA that it is in progress and some of the attic stocks will be arriving today; CTA to provide copy of the transmittal documenting the items turned over to the SD. 11/20/14: it was noted that more stock materials and transmittals are coming and CTA will notify HII when they are scheduled to be delivered. 11/26/14: it was agreed that AC (HII) will ask CTA to provide a list of the items that have been turned-in to the SD versus the items that are still pending. 12/04/14: in progress. Sitework: (see MM#089 for all information) 10/03/14: it was noted that CTA is trying to schedule a conversation with Prime and Bill Brown to review the 90 days maintenance but Prime is being unresponsive; AC (HII) is indicating that such behavior is unacceptable and Prime should come forward and to have a dialogue in order to solve the misunderstanding. CTA noted that they have a back-up plan if Prime continues being uncooperative. Also, was noted that the SD has been mowing the lawn and Prime is at risk of being back-charged for the mowing of the MS lawn service provided by the SD. 10/10/14: CTA in conversation with Prime. 10/16/14: it was noted that CTA is continuing the dialogue with Prime. It was agreed to wait until the end of Business day on Monday, October 20th and to hear from CTA what is the plan moving regarding Prime returning to the site or if it is another company. Also, it was discussed that on Friday, October 24th Powell will be on site cleaning the drainage structures; it was agreed to hold testing the Brook around November 4th after the site utilities structures are cleaned. 10/23/14: it was noted that cleaning of the drain structures is scheduled for tomorrow after 3:00PM; if it is re-scheduled, CTA to notify DDP as the Brook water testing is scheduled for 11/10/14 and should occur after the drainage structures have been cleaned. 10/31/14: it was noted that cleaning of the drain structures was conducted on 10/24/14. DDP will ask the company that will test the brook if 11/10/14 is a good time to perform the test. CTA forwarded a letter received from their landscaping subcontractor requesting additional money. As a condition of completing the contract work, DDP requests CTA to provide a cover letter explaining CTA’s position on each item. It was the preference of CTA to hold a conference call prior to taking position on each item. BC (TOD) requests a resolution quickly so that the contract work may be completed soon. 11/20/14: on going, still have not received letter from CTA. It was noted by DDP that the Brook testing was done, DDP’s consultant is reviewing the report and it will be forwarded to the SD for their records and files. 11/26/14: it was noted by CTA that the landscaping is complete; however, it was discussed at the meeting that the landscaping is not complete; there are trees that have not been replaced and CTA has not responded yet with a letter. DDP will monetize open items on the landscape punch list. 12/04/14: it was noted that the landscape punchlist was received by DDP; DDP will review and forward it to CTA. Also, was noted that the Civil punchlist will be prepared by next week. It was discussed that CTA will replace the MS trees under the warranty next spring; however, CTA maintains that the trees at the ES were no longer under the warranty. It was noted that CTA will send plan indicating the trees that were removed.

CTA/HII

CTA/DDP

In Progress

In Progress

of 18

MS-082-004 MS-083-003

Monetized Punch List: 09/18/14: JG (CTA) asked DDP to create a monetized punch list for the MS. It was noted that the back-punch is on-going and a monetized list will be provided once the first round of backpunch is complete. 09/25/14: DDP will create a monetized punch list. 10/03/14: it was noted that the 1st round of back-punch will be completed Monday, October 6th. DDP noted that they will begin to assign values to open and unaccepted items. 10/10/14: DDP has completed the first round of backpunching and is working on the monetized values of the MS interior and exterior. 10/16/14: DDP is working on the monetized punch list. 10/23/14: it was noted that items on the punch list identified as “open” or “not approved” have been monetized. 10/31/14: it was noted that DDP will make sure that the monetized punch list of the consultants are included in the monetized punchlist. Also, was noted that the back punch for sitework and landscape is pending. 11/20/14: DDP noted that the site and the landscape are in process and will submit as soon as they are finished by DDP’s consultants. 11/26/14: it was noted that DDP will prepared a monetized punch list. Phase 2 punch list items in the Auditorium not completed by CTA and will be added to BIM 360. 12/04/14: the Phase 2 open punchlist items have transferred to BIM 360. CTA to notify the Architect when all items are complete and ready for review. Water Leak at the Staff Bathrooms: (see MM #090 for more information) 10/10/14: it was noted that CTA needs to provide a cost of the repair work. CTA to provide a final air quality test report from Axiom or a response to T&B’s comments on the previous report. TOD needs a closure in this issue, CTA to check with Axiom and see if either a conference call with T&B is needed or just respond via a written report. 10/16/14: CTA provided the repair cost; BC (TOD) asked CTA to provide it on a CTA’s letterhead and JG (CTA) agreed. CTA noted that AXIOM is scheduled to be on site tomorrow, October 18th to perform additional air quality test above the ceiling in the bathrooms and in the open space inside the bathrooms. 10/23/14: it was noted that HII received Axiom report from CTA and will forward to TOD and SD for review by T&B. 10/31/14: it was noted by BC (TOD) that T&B reviewed the final report submitted by CTA from Axiom and has accepted the report. CTA needs now to arrange/schedule the work to get those toilets back in service. CTA noted that they won’t start the work until the issues regarding the insurance company are resolved; however, BC (TOD) noted that the work has to be done and wouldn’t like CTA to wait; it was noted that if Travelers doesn’t approve it the Town needs to push back on Travelers in order to expedite the work. 11/20/14: it was noted by BC (TOD) that in order for CTA to be considered to receive reimbursement, Travelers Insurance has requested for review actual invoices instead of the estimates previously submitted. CTA to submit. 11/26/14: it was noted by CTA that they provided their invoices as requested. BC (TOD) noted that he needs Invoices from HII and T&B and then will forward to Travelers. 12/04/14: it was noted that BC (TOD) has provided/submitted to Travelers all the information he has received from CTA and he is working with Travelers to continue assisting with whatever travelers may need in order to settle this claim.

CTA

TOD

In Progress

In Progress

of 18

MS-084-004 MS-084-005 MS -084-006

Change Orders- Status 10/03/14: JG (CTA) asked the status of the in progress of CO #’s 24 &25. It was noted by DDP they will prepare by next week and will send DRAFT for review. 10/10/14: DDP sent last night draft of CO’s for CTA and HII to review. 10/16/14: it was noted by DDP that they will start printing the final CO’s next week. 10/23/14: in progress. 10/31/14: it was noted by DDP that they have sent CO# 24 and CO#25 to Heery for processing. Also, was noted by TE (HII) that CO#23 was received with CTA’s reservation of rights; therefore, HII doesn’t expect CO#23 will be finalized at this time. CCD’s are being allowed on the Application for Payment per SBC direction. 11/20/14: it was noted that a draft of CO # 26 & CO# 27 will be sent soon by DDP. A meeting to review additional PCO’s for CO#28 and CO#29 will be conducted after Thanksgiving. It was noted that CTA has not received the final versions from HII of CO#24 and CO#25. 11/26/14: it was noted that CO#24 & CO#25 are with Heery and cannot be processed because the CO’s have been modified by CTA contrary to the contract to include a reservation of rights. It was noted by DDP and HII that CO#26 and CO#27 are in draft and will be finalized soon. It is noted that the SBC has not authorized payment on work not included in Change Orders in pending Application for Payment. 12/04/14: it was noted by DDP that a draft of CO #26 & CO#27 are in process and will be sent out next week for review and comments. CO#’s 23, 24 & 25 are being held until the reservation of rights is corrected and the Travelers claim is settled. MS- As Built- Drawings: 10/03/14: JG (CTA) noted that CTA already has the MS – As Built Drawings in a PDF format for DDP to review and approval as well as O&M binders of Volume 4 & 5 for DDP to review. 10/10/14: in progress 10/16/14: it was noted that CTA provided PDF’s to DDP for review and approval. CTA noted that they are waiting on Auto CAD files from Griffin. SBNE will be on site next week to do work and it is required that they sign-in and to wear their CORI badges while on site. CTA must provide revised sitework as-builts for SBNE to perform their final review 10/23/14: it was noted that SBNE is waiting for revised as-builts before coming to the site to review the completed conditions. 10/31/14: it was noted by DDP that they received the As built drawings and they are under review. 11/20/14: it was mentioned by CTA that they will post the revised version on Submittal Exchange for final review by DDP. 11/26/14: it was noted that CTA should post updated version of the as-builts drawings for DDP to review and approve. 12/04/14: it was noted by CTA that DDP approved the as-builts and CTA is OK to print and distribute the MS as builts drawings. CTA will send drawings to Mike Guzinski’s attention. Emergency Radio System 10/03/14: CTA to submit / map indicating what is owned as per specifications for review by DDP’s consultants to prove the installation meets the specifications, then we schedule the local Police Department to review their radios on site at the MS; any changes requested beyond the specified system may be provided at an additional cost to the Owner. 10/10/14: CTA noted that they uploaded the information today. 10/16/14: it was noted by DDP that their electrical engineer consultant will review and advise if there is any discrepancy with the report and what is required by the specifications. 10/23/14: it was noted by DDP that they are waiting for confirmation from their electrical engineer; it was noted that after a quick review it appears to be in compliance with the specifications. 10/31/14: it was noted by DDP that their electrical consultant is reviewing. 11/20/14: DDP will forward TEC’s comments regarding the Emergency Radio. 11/26/14: it was noted that the emergency radio system test was reviewed by DDP’s electrical consultant and there were comments provided to CTA for them to review and respond. 12/04/14: it was noted that DDP forwarded to TEC’s comments to CTA. Once those comments are addressed then SD/HII will schedule the Police Department to review their performance with their radios.

DDP/CTA/HII

CTA

CTA

In Progress

In progress

In Progress

of 18

MS -085-003 MS-085-007I MS -087-001 MS-088-013

Generator Room: 10/10/14: JK (SD) asked that the core at the Generator room to be changed from construction core to permanent core. CTA to change the core. 10/16/14: it was discussed that JK (SD) and MD (CTA) will coordinate the replacement of the lock core at the Generator Room. 10/23/14: in progress. 10/31/14: it was noted that the construction cores are still in room #256(Emer. Elect.) and room #113 (Elev. Mach); CTA to remove and install permanent cores. 11/20/14: it was noted that CTA and the SD will verify after the meeting if the construction cores were replaced. 11/26/14:it was noted by JK (SD) that still the construction cores have not been removed and install with permanent cores in room #256(Emer. Elect.) and room #113 (Elevator Machine Room). 12/04/14: the construction cores still have not been replaced with permanent cores; it was noted by CTA that they will order and install the permanent cores at the respective locations. Lights @ Flag Pole: (See MM#089 for more details) 10/23/14: BC (TOD) noted that Griffin Electric brought the damaged lights to his office on October 21st for further evaluation and comments by the Town’s insurance. 10/31/14: it was noted that the damaged flag pole light fixtures were returned to Griffin. It was noted by JK (SD) that the ballast failed and the breaker did not trip as indicated by DB (Griffin). Also for the record, DDP asked CTA/Griffin to provide all the known facts and conditions surrounding the damaged flag pole lamps. CTA will assemble and distribute. 11/20/14: it was noted by CTA that W.J. Griffin is waiting for the report from the manufacturing company, Winona. CTA to request a timeline for a response. 11/26/14: CTA did not provide an update. 12/04/14: CTA indicated that W.J. Griffin will be sending a report tomorrow which includes recommendation of two other types of lights. Softball Field Layout: 10/23/14: the SD reports dimensional problems with the layout of the softball field. CTA to look into remedy of the issue and to report back. 10/31/14: it was noted by JK (SD) that the pitcher’s mound is off by 3’-6”. Also was noted by PD (CTA) that the infield grass line may be fine where it currently is; CTA is continuing looking into it and will remedy the issue. 11/20/14: CTA indicated that it is in progress. CTA to confirm that the football field markers are installed. Also it was indicated that adequate retainage should be held. 11/26/14: it was noted by CTA that the layout revisions is on-going at the softball field. CTA reports that the football field markers are installed. 12/04/14: PD (CTA) noted that after conducting a survey CTA has determined that the home plate and the Pitcher’s mound were in the wrong locations. The exact locations will be marked and the plates re-installed in the spring. Sidewalk Sealant and Fire Lane Signs: 10/31/14: it was noted by DDP that they reviewed the work and the quality of work is not acceptable, there are pedestrians’ footprints and they need to be removed. Regarding the Fire Lane signs they are low and CTA needs to raise them to 9’-0’’; currently they are at 7’-6”. 11/20/14: CTA noted that it is in progress. The SD noted that sidewalk areas outside the District Office doesn’t look good; CTA to review. Also, it was noted that colored sealant has not been done yet. Regarding the Fire Lane Signs, CTA said that they are waiting for Powell to respond. 11/26/14: it was noted that sealant not installed in many locations beyond the areas of colored concrete. In summary, sealant at the MS is not acceptable. Sealant at west of the ES is acceptable; all other locations should match the quality of the sealant installation found west of the ES. 12/04/14: it was stated by CTA that if there is a good weather next week, they will finish the installation and remedial work at the sidewalk sealant. Also, was noted that the excess blobs of sealant will be removed by CTA.

CTA

CTA

CTA

CTA

In progress

In progress

In progress

In Progress

of 18

MS-088-014 MS-090-001 MS-090-002 MS -090-003 MS-091-002 MS-091-003 MS-091-004 MS-091-005

Heating System Supply Temperature: 10/31/14: it was noted by JK (SD) that the heating system supply was approximately 10 degrees below the temperature it was set; it was agreed that AC (HII) to coordinate with the Commissioning Agent and to review when he is on site. 11/20/14: it was noted that CES has reviewed. HII to check on CES’ findings and report back. 11/26/14: it was noted that Pavel increased the set points and JK (SD) is satisfied. HII will ask CES to include in a report their findings of the problem and solution. 12/04/14: it was noted that Cx send a report via e-mail regarding the hot water supply temperature and alarms. (See attachment). It was noted by JK (SD) that when there is an alarm he is unable to clear the screen and he has asked Pavel at ABS to correct the problem. It was noted that the SD will monitor everyday the temperature at the mixing valve in order to have an idea where the problem may be. It was noted that water temperature was fine to most of all rooms except the Staff Lunch room; at the hand sink the flow restrictor was removed and the Aerator was left in place and within 5-10 seconds hot water was felt. Anup will send report to DDP with his findings and recommendations. Lock at Custodian Storage Exterior Door: 11/26/14: The SD reports that the lockset at the exterior door of the Custodian Storage room is malfunctioning. CTA to review and repair. 12/04/14: in progress by CTA. Roof Leak at Auditorium Lobby: 11/26/14: The SD reports there was a leak in the Auditorium Lobby #341. The source is suspected to be from the roof gutter above. DDP will review the CCD previously issued for work on the metal panels in that area to determine if the gutter was to be re-lined. 12/04/14: it was noted that DDP will review the content of the CCD to determine if relining of the gutter was part of the scope. Leak at Window in Stair A: 11/26/14: The SD reports there was a leak at the window located on the first floor level in stair A. CTA to review and repair. 12/04/14: a report will be sent out by CTA.

MIDDLE SCHOOL NEW BUSINESS:

On December 4, 2014 Leak in Kitchen Office Room #253: 12/04/14: it was noted by NS (SD) of a ceiling leak at the Kitchen Office #253; apparently this is an old Gym roof drain leak that was not part of the original contract. The SD would like recommendations on where exactly is the leak coming from and how to repair. Locker Paint: 12/04/14: it was noted by NS (SD) that the paint at some of the lockers is chipping and would like CTA to review one particularly problematic area; the lockers located on the 3rd floor corridor across from the Science room. Unfinished Locker End Panel: 12/04/14: CTA to provide temporarily protection at the missing locker end panel near the Boys Toilet on the second floor. Clogged Floor Drains: 12/04/14: it was noted that Sagamore will review video and they will unclogged the line. It was agreed that Anup will mark on the plan and send it to Sagamore of the areas he recommends cleaning.

All

CTA

DDP

CTA

DDP

CTA

CTA

DDP/CTA

In Progress

In progress

In progress

In Progress

In Progress

In Progress

In progress

In progress

of 18

MS-091-006 MS-069-004

Release of Retainage: 12/04/14: it was discussed that DDP and Heery will discuss/review the release of retainage.

MS- CLOSE OUT / SUBSTANTIAL COMPLETION O&M

MANUALS / PUNCH LIST AND TRAINNING: Punch List of the MS (see MM#078;#089 for additional information): 09/25/14: it was noted that the back-punch is in progress. 10/03/14: in progress. 10/10/14: in progress. JG (CTA) informed DDP that he would like to review several punch list items with DDP after the meeting. 10/16/14: in progress. 10/23/14: on going. MC (SBC) asked to have a punch list review meeting next week immediately after the job progress meeting to discuss what has been done, what is pending and what items (if any) won’t be addressed by CTA . The meeting will be on 10/31/14 at 10:30 AM. 10/31/14: it was noted by PD (CTA) that they intend to complete all of the items on the punch list. A representative of CTA will be on site whenever punch list work is being performed. HII will be on site as needed. The Town requests a timeline from CTA for completion of the punchlist. 11/20/14: it was noted by JG (CTA) that there are 50 open items and CTA is targeting to have them completed by the end of the month. 11/26/14: it was discussed that DDP will send email to the Owner with their findings at the end of the day. 12/04/14: DDP provided an update via email at the end of the Day on 11/26/14 as agreed. CTA to continue.

ATTACHMENTS: Sign –In Sheet of MM# 091 Dated: December 4 , 2014 CES – Email report – dated: December 3, 2014 Meeting #091 started at: 3:30 PM - Adjourned at: 5:40 PM

Meeting Schedule for 12/11/2014:

1. Project Construction Close Out Meeting is scheduled for: December 11, 2014 at: 8:30 AM. / On site. 2. Project Construction Close-Out - PCO’s Review Meeting is scheduled for:

December 11, 2014 at 10:30 AM. / On site.

The above summarizes Heery’s interpretation of items discussed and decisions reached during this meeting. Additions or corrections must be submitted in writing to the author within three days of receipt; otherwise the minutes will stand as written.

HEERY INTERNATIONAL, INC.

Al CalcagnoAl CalcagnoAl CalcagnoAl Calcagno

DDP/HII

DDP/CTA

In Progress

In Progress

of 18

Al, Regarding the hot water alarm notification issue at both the Elementary & Middle Schools; the Buderus boilers are equipped with two stage burners that cannot provide the 10:1 turndown specified. Two minimize burner cycling the controls provided by the manufacturer are programmed to produce a wider range of hot water supply temperature. (Approximately 15 degrees) This was causing the setpoint in the Alerton BMS to trigger a nuisance alarm. To correct this setpoint was widened to match the 15 degree spread. This will still allow the Owner to be notified of a problem but eliminate the alarms that Jeff was receiving. Regards, George George McFee Cx Project Manager | CCP Consulting Engineering Services 20 Years of Engineering Excellence 811 Middle Street | Middletown, CT 06457 Phone: 860.632.1682 Fax: 860.632.1768 Mobile: 860.209.6263

[email protected] | www.cesct.com Middletown, CT Canton, MA New York, NY

Meeting Minutes- #91 HELD ON DECEMVER-04-2014 · Kevin Murphy KM TEC 617 - 227 -6818...

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Transcript of Meeting Minutes- #91 HELD ON DECEMVER-04-2014 · Kevin Murphy KM TEC 617 - 227 -6818...