May 2020 Steering

May 13, 2020

Welcome Introductions Housekeeping

• Superintendents’ Council held May 6, 2020

• SELPA draft Policy Revisions shared and discussed

• Draft Board Policy and Administrative Regulation 9 “Governance”• Policy/AR 9 updates of governance and meeting structure descriptions to

align them with Ed Code and current practice • Draft updates language around CAC

• It was discussed that steering committee continue as a program level advisory body to the SELPA Leadership, to help inform the work of the SELPA.

• Moving to 2020-2021, steering will be identified as the SELPA Professional Learning Community (PLC).

• When we meet in September we will be PLC the meeting formerly know as Steering.

*Remember polices are not yet adopted

Finance Report

C: Updates from CDE and Monitoring

Processes

Updates

Annual Performance Reports (APR) to be published June 1

CDE has messaged that upcoming trainings will be done virtually and recorded for monitoring processes

All Special Education Plan’s (SEPs) are due November 16, 2020

CDE should be sending an email with more information soon

Padlet link if needed: https://padlet.com/sedmonitoring/1920monitoring

Significant Disproportionality: Federal Mandate• State Performance Plan Technical Assistance Project (SPP-TAP)

offering sessions May 13 and May 14 for “Moving our Work Forward” a CDE virtual session providing guidance and tools to supporting ongoing development and implementation of the Comprehensive Coordinated Early Intervening Services (CCEIS).• CDE will be sharing strategies and pacing recommendations based on

the current due date of November 16, 2020 for the CCEIS plan completion.

To be posted on the EDCOE Website:

Local Plan Sections: • Annual Services Plan*• Annual Budget Plan*• *sent in follow up email

Local Plan Template section B Governance and Administration due

June 30, 2021, however moving forward with review in the fall

The SELPA has completed the 2020-21 Local Budget and Service Plans as part CDE’s yearly process around SELPAs

Due to substantive and procedural changes, this year’s local plan process has been….. A “learning experience”.

• The budget plan shows approximately $32,280,000 in state and federal revenue with approximately $53,9870,000 in expenditures.

• The service plan indicates special education support at 138 unique sites, this includes the County Office, schools of the districts, and 18 NPS facilities

• Services were provided in 35 of the 49 recognized categories.

Nominations were received

Digital certificated emailed to Steering rep by Friday May 15

Hard copy plaques ASAP- to be sent to your district

This

• Please continue to submit as needed

• Remember to submit any Special Circumstance or Legal Risk Pool submissions too!

Shared Risk Pool

All submission for 2019-2020 due by May 29,2020

Reach out to your Program Specialist if concerns or assistance needed

Don’t forget any Legal Costs or Special Circumstance submissions

D: Guidance Documents

• SELPA Guidance Documents•Motivation• Progress Reports

D: Legal Webinar Summary: Lozano Smith

• Free 1 hour webinar hosted last Thursday May 7, 2020

• Key Takeaways: FAPE is still required, make best efforts to meet timelines or document parent agreement to extension, DOCUMENT and COMMUNICATE.

• Other Takeaways:• Evaluations that require face-to-face assessment or observations would be delayed until school reopens• Evaluation that do not require face to face assessment or observations may take place while schools are closed• A recommendation was made to get parent agreement in writing to extend assessment and IEP meeting timelines• ESY services should be provided is previously offered and agreed to, may need to develop an amendment• Creating a record of compliance: Document communication with parents, keep a service log, capture your distance learning

plan • PWN when: parents do not consent to proposed IEP amendment, parents ask for in-home services that LEA does not agree

to provide, Parents to not respond to attempts to communicate and/or provide services• Agreement to extend timelines

Lozano Smith complimentary webinars coming uphttp://www.lozanosmith.com/events-list.php

Complimentary aalrr SpedTalk’shttps://www.aalrr.com/newsroom

D: Last Professional

Learning Offering of 2019-2020

All meetings to be held at the SELPA main office, 9:00 to 10:30 a.m., unless social

distancing measures are still in place, then meetings will occur via ZOOM.

Meeting Dates:

October 6, 2020

January 7, 2021

April 27, 2021

As of May 11th, SEIS is still not updating to CALPADS. They have

paused this synchronization to fix the duplicate SPED transaction error (SPED0375). We are waiting on

further updates from SEIS on when this will resolved.

While waiting to begin CALPADS EOY 3 and 4 reporting, which has to wait for

the above to be corrected, we ask that DLUs and the rest of your local SPED team work on ensuring that

outstanding IEP issues are resolved and that they are affirm/attested in

SEIS.

If you are a high school district, please continue updating post-secondary

information in SEIS

All districts should be in contact with any NPS schools where students are

placed and seeking updated discipline and related reports so that this data can be reported to CALPADS as well.

SEIS digital signatures

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Thank you for attending!

PLC: Wednesday May 29 at 1 p.m.