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Transcript of Mau HSMT (tiếng Anh)
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1
PETROVIETNAM DRILLING & WELL SERVICES COMPANY(PV DRILLING)
INVITATION FOR BID (IFB)
(IFB No. .)
FOR THE PROVISION OF ..
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LETTER OF INVITATION FOR BID
TO.: ..
()i
SUBJ.: INVITATION FOR BID NO. ..
FOR PROVISION OF ..
Dear Sirs,
PetroVietnam Drilling and Well Services Company (hereinafter referred to as PV Drilling)
is now in need of purchasing . (hereinafter referred to as the Goods). In
consideration of your experience and capabilities, PV Drilling would like to invite you to
participate in this Bid. You are, if so interested in this Bid, kindly requested to peruse and
follow PV Drillings instruction documents attached hereto.
The bidding documents comprise the following:
Part I Instructions to Bidders (ITB)Part II Schedule of RequirementsPart III Form of Contract
The information in this Bidding Document shall be treated as confidential and should not bereleased to any person or organization without the express permission of PV DRILLING.
()ii
The closing time for receipt of Bid Proposal is at 14:00 oclock of Ha Noi time on ..(hereinafter referred to as Bid Closing Time) at PV Drillings head office, 2nd Floor, No. 12
Nam Ky Khoi Nghia street, District 1, Hochiminh City, S.R Vietnam. Bid shall beopened publicly within 1 hour after Bid Closing Time and all Bidders are invited to
participate in the Bid opening if they wish to attend.
Your bid proposal should be prepared and submitted in accordance with the attached ITB
(Section 1).
Please acknowledge receipt of our Bidding Documents and your intention to bid as per Form
12, Section IV, Part II of the IFB within 3 days from the date of this letter.
Yours faithfully,
FOR PETROVIETNAM DRILLING AND WELL SERVICES COMPANY
General Director
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PART I
BIDDING PROCEDURES
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SECTION I. Instructions to Bidders
A.General
1. Scope of Bid 1. The Purchaserindicated in the Bidding Data Sheet (BDS), issues
these Bidding Documents for the supply of Goods (including spare
parts, technical documents and related technical services if any). Nameof the bid package and scope of the bid are describedin BDS.
2. Period for contract execution is specified in the BDS.
2. Source of
Funds
Source of funds to carry on bid package is stipulated in BDS.
3. Eligible
Bidders
1. A Bidder must have civil legal capability, be financially autonomous
as stipulated in BDS.
2. A Bidder is only entitled to participate in one bid proposal as anindependent bidder or in a consortium
4. Eligible
Goods
1. All the Goods are deemed to be eligible if having a clear and legal
origin and meeting other requirements stipulated in BDS.
2. The term origin means the country (in some cases it can be local,factory, etc.) where the goods have been mined, grown, cultivated,
produced, manufactured or processed; or, where through manufacture,
processing, assembly, or supplement manufacturing to create a productthat is commercially recognized but that differs substantially in its
basic characteristics from its components.
5. Cost for
Bidding
Bidders shall bear all costs associated with bidding process from
receipt of Bidding Documents till announcement of bid results,
except for the awarded bidder till contract signing.
6. Bidding
Documents and
Bidding
Documents
Clarification
1. Bidding Documents consist of the sections listed in the table of
content of this Bidding Documents. Bidders are required to check
and scrutinize the content of Bidding Documents to avoid anypossible risks.
2. A prospective Bidder requiring any clarification of the BiddingDocuments shall contact the Purchaser in writing at the Purchasers
address specified in the BDS (bidders may inform the Purchaser
beforehand via fax, email). The Purchaser will respond inwriting to any request for clarification, provided that such request is
received within the time specified in BDS. The Purchaser shall
forward copies of its response to all those who have acquired the
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Bidding Documents directly from it, including a description of the
inquiry but without identifying its source.
7. Amendment
of Bidding
Documents
1. Should the Purchaser deem it necessary to amend the Bidding
Documents as a result of a clarification or in case of a need for
change in scope of supply, the Purchaser shall do so (includingextension of the dateline for bid submission if necessary) by issuing
addendum.
2. Any addendum issued shall be part of the Bidding Documents and
shall be communicated in writing to all who have obtained the Bidding
Documents directly from the Purchaser.
3. Bidders shall confirm its receipt of the addendum in writing or
by fax. In case the confirmation is made by fax, the original
confirmation must be received by the Purchase before the BidClosing Time.
B. Preparation of Bids
8. Language of
Bid
1. The Bid, as well as all correspondence and documents relating to the
bid exchanged by the Bidder and the Purchaser, shall be written in thelanguage specified in the BDS.
9. Documents
Comprising the
Bid
The Bid shall comprise the following:
1) Bid Submission Form in accordance with Article 10 of this
Section;
2) Bid price and applicable Price Schedules in accordance withArticles 11 & 12 of this Section;
3) Documentary evidence in accordance with Article 13 of this
Section I, establishing the Bidders eligibility, experience and
capability to bid;
4) Documents evidencing the eligibility and conformability of
the Goods in accordance with Article 14 of this Section;
5) Bid Bond in accordance with Article 15 of this Section.
10. BidSubmission
Form
Bidder shall submit the Bid Submission Form using Form 1 furnishedin Section IV. This form must be signed by a person duly authorized to
sign on behalf of the Bidder (being the head of the company or theperson who is empowered to sign on behalf of the Bidder in which case
an eligible power of attorney must be submitted). For consortium
bidders, the Bid Submission Form shall be signed by each of the
authorized persons of all members in the consortium. In case allmembers of the consortium empower the leader of the consortium to
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sign the Form, this arrangement must be clearly stated in the
consortium agreement.
11. Bid Prices
and Price
Schedule
1. The Bid prices are the prices quoted by the Bidder in the Bid
Submission Form after discount (if any). Bidders shall quote for all the
Goods in accordance with contract types stipulated in BDS. The pricesshall be inclusive of all necessary related costs to carry out the bid
package based on the requirements stipulated in Part II, Supply
Requirements of this Bidding Documents.
2. In case of there being a letter of discount from Bidder, it could be
submitted together with the bid proposal or submitted separately,
however in any case this letter must reach the Purchaser before the bidclosing time. Such letter must clearly specify the contents of the
discounts and the application of such discounts to the items in the Price
Schedule. In the absence of such a detailed distribution, it shall bedeemed that the discounts will apply proportionately to every item in
the Price Schedule.
3. In case the Bid package is divided into several parts and
participation for each part is permitted as stipulated in BDS, Bidder
shall at its discretion choose to quote for each part or all parts of the bid
package.
4. All information such as unit price, item price and total bid price must
be sufficiently provided for in the Price Schedule (as per Form 2, 3 and4 of Section IV depending on the type of the Goods quoted by Bidder).
In each and every Price Schedule, Bidders shall clearly separate all
components that constitute the price as required in the BDS.
12. Currencies
of Bid
Bidder shall quote in the currency specified in the BDS.
13. Documents
Establishing the
Eligibility,
Experience and
capability of the
Bidder
1. Documents to establish the eligibility of bidders:
a) For independent bidders, the documents that establish their eligibilityshall be as those that are required in the BDS
b) For consortium bidders, the following documents shall be provided:
- documents required in above sub-article a) of this article for each of the
members in the consortium
- consortium agreement by members of the consortium which clearly
specify the name and signature of each member, place and date of signing
the agreement, the scope and value of the work to be performed by eachmember, the joint and several responsibilities of each member for the
execution of the bid package, the name of the leader of the consortium
who shall be the representative of the consortium to resolve matters
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relating to bidding process. In case the leader of the consortium is
empowered by all the consortium members to sign the Bid Submission
Form, this shall be clearly stipulated in the consortium agreement.
2. Documents to establish bidders experience and capability
a) list of contracts of similar nature to this bid package as per to Form 5and 6; bidders experience and capability in its main business lines as per
Form 7, financial capability as per Form 8 of Section IV. Consortiumbidders experience and capability shall be the experience and capability
of all members. Each member shall prove that its experience and
capability satisfactorily meet with requirements of Bidding Documents
with regard to the scope of work that is to be performed by it as agreed inthe consortium agreement.
b) Other documents as required in the BDS
14. Documents
Establishing the
Eligibility and
Conformity of
the Goods
1. To establish the eligibility of the Goods in accordance with Article
4 of this Section, Bidders shall clearly define origin of the Goodsthe marking, label of the Goods and other relevant documents.
2. To establish the conformity of the Goods and Related Services to
the Bidding Documents, the Bidder shall furnish as part of its Bidthe documentary evidence that the Goods conform to the technical
specifications and standards specified in Part II, Supply
Requirements.
The documentary evidence may be in the form of literature, drawings
or data, and shall consist of a detailed item by item description of the
essential technical and performance characteristics of the Goods,demonstrating substantial responsiveness of the Goods to the technical
specification, and if applicable, a statement of deviations andexceptions to the provisions of the Supply Requirements.
The Bidder shall also furnish a list giving full particulars, including
available sources and current prices of spare parts, special tools, etc.,
necessary for the proper and continuing functioning of the Goodsduring the period of . following commencement of the use of the
goods by the Purchaser.
Standards for workmanship, process, material, and equipment, as well
as references to brand names or catalogue numbers specified by thePurchaser in the Supply Requirements, are intended to be descriptive
only and not restrictive. The Bidder may offer other standards of
quality, brand names, and/or catalogue numbers, provided that it
demonstrates, to the Purchasers satisfaction, that the substitutionsensure substantial equivalence or are superior to those specified in the
Supply Requirements.
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15. Bid Bond 1. The Bidder shall furnish as part of its bid a bid bond with the content
as required in the BDS. The Bid Bond shall be submitted together with
bid proposal or separately but must reach the Purchaser before the bidclosing time. The bid bond of a consortium shall be in the names of all
members in the consortium so as to ensure the responsibility of the
consortium with regard to its participation in the bid.
2. A Bid bond shall be considered non-responsive if it is of lower value
or shorter validity period; dominated in other currency; submitted lateor to wrong address as required in the bid documents; with wrong
bidders name; without original copy or without authorized signature in
case of banks guarantee or cheque
3. The Bid bond shall be returned to the unsuccessful bidders within
time specified in BDS. Bid Bond shall be returned to the successful
bidder after its submission of Performance Bond.
4. The Bid Bond shall be forfeited if the bidder:
a) withdraws its bid proposal within the bid validity;
b) fails to carry out contract negotiation within a required period of
time or refuse to negotiate the contract after receipt of letter of award;or refuses to sign the contract after completion of contract negotiation;
or fails to furnish a performance bond;
c) violates the bidding regulations as stipulated in article 37 of this
Section
d) violates other regulations set out in the BDS
16. Period of
Validity of Bids
1. Bids shall remain valid for the period specified in the BDS afterthe bid submission deadline. A bid valid for a shorter period
shall be rejected by the Purchaser as non responsive.
2. In exceptional circumstances, the Purchaser may request biddersin writing to extend the period of validity of their bids as well as
to extend the validity of bid bond for a corresponding period. If a
Bidder refuses the request, its bid proposal shall not be furtherevaluated but its bid bond shall be returned.
3. Format andSigning of Bid
proposal
1. The Bidder shall prepare one original and a number of copies ofthe bid proposal as required in the BDS and clearly mark
Original and Copy as appropriate. Bidders shall be
responsible for accuracy and conformity of the copies to the
original.
2. The bid shall be typed or written in indelible ink and pagenumbered in continuity. Bid Submission Form, Discount letter,
Price Schedule and other clarification documents to the bid
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proposal shall be signed by a person duly authorized to sign on
behalf of the Bidder.
3. Any interlineations, erasures, or overwriting shall be valid only if
they are signed or initialed by the person signing the Bid.
C. Submission of Bids
4. Sealing and
Marking of
Bids
Bidders shall submit to the Purchaser a bid proposal comprising
technical proposal and commercial proposal. The bid proposal shall beplaced in a sealed envelop (the sealing of the bid shall be done per the
bidders own way). The sealed proposal package shall marked out
clearly with the following information:
+ [Bidders Company name]
+ Subject: BID PROPOSAL FOR SUPPLY OF .
(IFB NO. )
+ To: PETROVIETNAM DRILLING & WELL
SERVICES COMPANY
2nd Floor, 12 Nam Ky Khoi Nghia St., District 1
Ho Chi Minh City, S.R. VietnamTel.: +84-8-9142012 Fax: +84-8-
9142021/9142022
Attn: Mr. Tran Van Hoat - Deputy General
Director
CONFIDENTIAL DOCUMENT DO NOT
OPEN
In case of there being various documents, the bid proposal needs to be
packed such a way so as to facilitate the receipt and care of the bidproposal by the Purchaser, to ensure the intactness of the bid proposal
and to avoid missing or loss of the bid. Bidders should pack all bid
proposal documents in one envelop. If it is necessary to pack the bidinto smaller packages for convenience in handling, every single
package shall be marked in its sequence out of the total number of
packages to ensure the order of the documents. The marking and
sealing of each package shall follow the requirements in this Article.
5. Deadline for
Submission of
Bids
Bids can be submitted directly or sent to the address of the Purchaser
but must be received by the Purchaser no later than the date and timespecified in the BDS.
The Purchaser may, at its discretion, extend the deadline for thesubmission of bids when it deems necessary in order to increase the
number of bid proposals or in case of amendment to the Bidding
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Documents in accordance to Article 7 of this Section or at the request
of the Bidder.
6. Late Bids Any documents of the bid proposal including discount letter (if any)
arrives after the bid closing time shall be declared late, rejected and
returned unopened to the Bidder.
7. Withdrawal
and
Modification of
Bids
A Bidder may withdraw or modify its Bid after it has been submitted
by sending a written notice to the Purchaser. The Purchaser shall acceptthe request only when it has received the request before the bid closing
time
D. Opening, Evaluation and Comparison of Bids
8. Bid Opening 1. The Purchaser shall conduct the bid opening in public. The
Purchaser invites bidders to attend the bid opening sessionthrough its notice to bidders when releasing the Bidding
Documents. The Purchaser may also invite relevant authorities tothe bid opening. The opening of the bid shall be carried out rightafter the bid closing time at the address, date and time specified
in the BDS with the witness of the participants whether or not
bidders are present.
2. The Purchaser shall open one at a time all the bid proposals of
each bidder (in the alphabetic order of the names of the Bidders).
The Purchaser shall only open bids from those Bidders that havereceived the Bidding Documents and have been submitted before
bid closing time. Bidders shall be responsible for all
consequences and disadvantages due to its non-compliance to the
requirements of Bidding Documents such as unsealing of bids,or loss of seals on bids during its transit to the Purchaser, or
wrong markings on the envelop containing the bids. Bids withWITHDRAWAL letter (being received before bid closing
time) and late bids shall not be opened and returned to the
bidders in its origin.
3. The Purchaser shall proceed the Bid opening in the following
procedures:
a) Checking of seals of the bids
b) Opening of bids
c) Reading out and recording the following main information in
the Record of Bid Opening:
o Bidders name
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o Number of originals and copies
o Bid validity
o Bid price printed in Bid Submission Form and discount (if any)
o Value, validity and form of bid bond
o Documents requesting amendment to Bidding Documents (if
any) as stipulated in Article 21
o Other relevant information
4. The Bid Opening Records shall be signed by all bidders
representatives (if they are present) and representatives from
authorities.
5. After opening, every single page of the original copy of all bid
proposals shall be initialed by the Purchaser and the Bids shall betreated and kept as Confidential documents. The copies of the bids shall be used for evaluation of bids. Bidders shall be
responsible for accuracy and conformity of the copies to the
original. If there are mistakes in the copy of the bids such asblurred copying, unclear letters, missing pages and so on, the
corresponding content of the original shall be used for the
purpose of evaluation. Discrepancy between the copies and the
original, if any, shall be dealt with by the Purchaser as it deemsappropriate depending on the level of seriousness of the
difference. For example, the difference which is considered not
critical and not affecting the nature of the bid shall be deemedacceptable. Otherwise it shall be considered as an act of fraud
and the bid shall be rejected and the bid bond may be forfeited.
9. Clarification of
Bids
During the evaluation of the bids, the Purchaser may ask any Bidder
for a clarification of its Bid. The Purchasers request for clarification
and the bidders response shall be in writing. The clarification processshall be done either directly that is the Purchaser shall invite bidder for
a face to face discussion with the content of clarification to be recorded
in a minutes of meeting) OR indirectly through correspondences in
writing. No changes in the prices or substance of the Bid shall be
sought, offered or permitted through the clarification.
10. Preliminary
Examination of
Bids
1. The following shall be examined to determine the responsiveness
and completeness of the bids:
(a) Eligibility of bidders in accordance with article 3 and sub-
article 1 of article 13 of this Section;
(b) Eligibility and conformity of the Goods as stipulated in
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Article 4 and 14 of this Section;
(c) Original copy of bids in accordance with sub-article 1 ofarticle 17 of this Section;
(d) Bid Price and Price Schedules (Form No. 2, 3 and 4 of
Section IV), in accordance with article 11 of this Section;
(e) Experience and capability of bidders (Form No. 5, 6, 7 and8 of Section IV), in accordance with article 1 of Section III;
(f) Bid Bond (Form No. 9 of Section IV), in accordance witharticle 15 of this Section;
(g) Other requirements as stipulated in the BDS
2. A bid that does not meet with pre-requisite criteria as set out in
the BDS shall be rejected.
11. Technical
Evaluation
The Purchaser shall evaluate the technical aspects of the Bids that have
passed the preliminary evaluation based on requirements as set out in
Bidding Documents and Evaluation Criteria as stipulated in Section III.Bids that pass technical evaluation shall be short-listed and shall be
further evaluated in financial and commercial evaluation.
12. Commercial
Evaluation and
Determination
of Evaluation
Price
The Purchaser evaluate the financial and commercial aspects anddetermine the evaluation price of the short-listed bids in the following
steps: error correction, discrepancy adjustment, conversion to single
currency (if any), normalization of bid price for comparison purpose asstipulated in Section III
13. Error
Correction
1. Error correction means the rectification of the errors in the bids
including arithmetic errors, spelling errors, typo errors, unit errors, andit shall be done on the following basis:
a) Arithmetic errors:
- If there is a discrepancy between the unit price and the line item total
price, the unit price shall prevail.
- If there is a discrepancy between summary bid price and breakdown
bid price, the breakdown price shall prevail.
b) Other errors:
- If there is a discrepancy between words and figures, the amount inwords shall prevail.
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- If the line item total price has been filled up without the unit price, the
unit price shall be calculated by dividing the line item total price by the
quantity
- If the unit price has been filled up but not the line item total price, the
line item total price shall be calculated by multiplying unit price byquantity
- If the item quantity has not been filled up, it shall be calculated bydividing line item total price by unit price. If the quantity arrived by
this method differs from the quantity required in Bidding Documents, it
shall be considered a discrepancy in the scope of supply and an
adjustment for discrepancy shall be made in accordance with point a)of sub-article 1 of article 28 of this Section
- Errors in using of the decimal point shall also be corrected asappropriate.
2. The error corrections made on the above mentioned basis shall beadvised in writing to the corresponding Bidder for their
confirmation of acceptance. The response from the Bidder shall be
made in writing. In case the bidder refuses to accept the said
correction for errors their Bid Proposal shall be rejected. A BidProposal with the total value of arithmetical errors of more than
15% of the Bid Price which is calculated in absolute value (regardless
whether the correction will increase or decrease the Bid Price) shallalso be rejected.
14. Discrepancy
Adjustments
1. Adjustments for discrepancy are the adjustments made for those
items that are either not quoted or over quoted in the bid proposal ascompared with requirements in the Bidding Documents as well as the
adjustments for discrepancy among various parts of bid proposals suchas between technical and financial proposals. Discrepancy adjustment
shall be done on the following basis:
a) If there is a discrepancy in scope of supply, the price of those itemsthat are not required in the Bidding Documents but quoted for by the
Bidder and included in the Bid Price shall be subtracted from the Bid Price.
If prices of these items can not be separated from the Bid Price for thesubtraction purpose, the lowest prices of same items in the Bid Proposals
of short listed Bidders shall be used. The price of those items that arerequired in the Bidding Documents but not quoted by the Bidder and notincluded in the Bid Price shall be added to the Bid Price. For this purpose,
the highest prices of same items in the Bid Proposals of short listed Bidders
shall be used.
In case the items that require adjustment are not quoted in any of the
short listed bids or there is only one short listed bid, the highest prices
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of the same items in the bid proposals of the bidders other than the
short listed bidders or the Purchasers estimate or general estimate or
the approved bid package price shall be used for addition adjustmentsand the lowest prices shall be used for subtraction adjustments.
b) If there is any discrepancy between the content of technicalproposals and commercial proposals, the content of the technical shall
prevail for adjustment purpose.
2. A Bid Proposal with total value of discrepancies of more than 10% ofthe Bid Price which is calculated in absolute value (regardless whetherthe discrepancy is of subtraction or addition nature) shall be rejected.
3. Other adjustments as stipulated in BDS.
15. Conversion to
Single Currency
In case bidders are allowed to quote in various currencies in
accordance with the article 12 of this Section, the Purchaser for
evaluation and comparison purposes, shall convert all bid pricesexpressed in amounts in various currencies into an amount in a single
currency at the exchange rates specified in theBDS.
16. Bid
Normalization
for Comparison
Purpose
Bids shall be normalized to arrive at the evaluation price for the
purpose of comparison of bids taking into account differences in
technical, commercial, financial, and other contents. Adjustments dueto the application of the evaluation criteria are set out in section III of
Section III.
17. No contact with
the Purchaser
during BidEvaluation
Except for cases of clarification in accordance with article 23 of this
Section, no bidder shall be allowed to be in contact with the Purchaser
for all the matters relating to their bid as well as the bid packagethroughout the period from the bid closing time to the announcement of
bid results.
E. Award of Contract
18. Award Criteria 1. A Bidder shall be awarded the contract if:
a) the Bidders offer has been determined to be the lowest evaluation
bid. For the small scale bids, the Bid price (after error correction and
discrepancy adjustments) has been determined to be the lowest.
b) the award price shall not exceed the approved bid package price.
2. Other requirements in specified the BDS
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19. Purchasers
Right to Accept,
Reject Any or
All Bids
The Purchaser reserves the right to accept or reject any bid, and to
annul the bidding process and reject all bids at any time prior to
contract award in full compliance with bidding regulations.
20. Notification of
Award
1. Upon receipt of the approval of bid results by authorized person, thePurchaser shall notify in writing the bid results to all bidders (including
both successful and unsuccessful bidders). At the same time, the
Purchaser also submit the results for publishing on relevant BiddingInformation Bulletin and Website of the government if the subject bid
falls within the category that needs such publication.
2. The Purchaser shall send to the successful bidder together with thenotification of award the contract form (Form No. 11 Section X) which
has been filled in with all the relevant specific information of the bid
package, and a plan for contract negotiation detailing all the issues thatneed to be negotiated and the time for the negotiation meeting.
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21. Negotiation,
Signing of
Contract
The negotiation and signing of the contract shall be conducted as
follows:
a) After receipt of notification of award, within time stipulated in the
BDS, the successful bidder shall have to send to the Purchaser the
acceptance letter confirming its participation in the contract negotiationmeeting. Beyond this time, if the Purchaser has not received the said
acceptance letter or the bidder refuses to participate in the meeting, its
bid bond shall be dealt with in accordance to the bidding regulations.At the same time, the Purchaser shall report to the authorized person to
seek for approval for inviting the next ranked bidder for the contract
negotiation.
b) According to the agreed terms, the Purchaser and the successful
bidder shall negotiate to conclude the contract. During the contract
negotiation all pending and incomplete issues shall have to bediscussed and mutually agreed, especially the price adjustments for
discrepancy to ensure that the contract price shall not exceed theapproved ward price. The negotiation also includes discussion on anyinitiatives and solutions proposed by the bidder, alternative proposal (if
required), and detailing of those contents that are considered vague or
ambiguous and so on. In special case when the contract price exceeds
the approved award price, the Purchaser shall report to authorizedperson for consideration and decision in accordance with article 55 of
Decree 88/CP.
c) After successful completion of contract negotiation, the two parties
shall proceed with the signing of the contract. In case of the consortium
bidder, the contract shall be signed by all members of the consortium.
22. Performance
Bond
The successful bidder shall have to provide a Performance Bond in
accordance with article of the Contract to guarantee its responsibility
and liability in performance of the contract.
23. Settlement of
infringement in
bidding
During the bidding process, if the bidder commits the following
infringement acts the Purchaser shall report to authorized body for
consideration and decision on whether or not to reject the bid and makeuse of the Bid bond. After receipt of decision of the authorized body,
the Purchaser shall also publish bidders name and its infringement onthe Bidding Information Bulletin and Website of the government. Theinfringement acts shall include the following:
a) fraud in reporting and providing information; misrepresentation on
its financial, technical capability, experience in its bid proposals,clarifications and other relevant documents,
b) giving bribes to persons, organizations of the Purchaser and
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authorities relating to the bidding process,
c) collusion between bidders impairing the interest of the Purchaser
d) collusion with person, organization of the Purchaser to trade
information regarding the content of Bidding Documents before its
release and inside information relating to the evaluation process (frombid opening time to announcement of bid results)
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19
SECTION II. Bidding Data Sheet (BDS)
The following specific data for the goods to be procured shall complement, supplement, or
detail the corresponding provisions in Section I, the Instructions to Bidders (ITB). Whenever
there is a conflict, the provisions herein shall prevail over those in ITB.
Article Sub-Article Content
1 1 -Name Of Bid:- Scope Of Supply:
- The Purchaser: Petrovietnam Drilling and Well Services Company
2 Duration of contract execution:
2 Source of fund for the bid package:
3 1
Documents establishing the civil legal status capability, financial autonomy of th
bidder:
- Certificate of incorporation
- Business license or Business registration certificate
- Other documents as Bidders deem appropriate
4 1 Other requirements for the eligibility of the Goods:
6 2 The Purchaser's address:
- Deadline for receiving clarification letters to Bidding Documents: not later thandays before bid closing time.
7 Amendment to Bidding Documents (if any) shall be sent by the Purchaser to the
bidders who have received Bidding Documents at least _____ days before bid
closing time
8 The language of the bid:
11 1
Type of Contract:
3 The bid package is divided intopart
4Prices shall be entered in the following manner:
12
The currency of the bid:
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13 1a) Documents establishing the bidder's eligibility: ___________
2b) Documents establishing experience and capability of bidders: ____________
15 1
Requirements of the bid bond:
- Type of bid bond: _____________________________
- Amount and currency of bid bond: _______________
- Bid Bond Validity: ______________ days from bid closing time
3The bid bond shall be returned to unsuccessful bidders within _____ days fromthe date of announcement of bid results
4
d) Infringement to other requirements: __________________
16 1 The Bid proposal shall have validity of at least ________ days from bid closing
time
17 1 Number of bid proposals to be submitted:- 01 original; and
- _______ copies
19 1
The Bid Closing Time is: _____ hours, date _____ month ____ year
22 1Opening of bid shall be done publicly at ____ hours, date ___ month ____ year
___, at __________
24 1h) Other requirements: ___________
20
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Section I Instructions to Bidders
2 A Bid shall be rejected if it does not meet any one of the following pre-requisites
a. Name of the bidder is not in the lists of biddin
registration and bidder list.
b. The Bid Proposals are submitted to the wrong address and afte
the bid closing time prescribed in bidding document.c. The Bid Proposals without bid bond or non-compliant bid bon
such as bid bond of lower value, of shorter validity or bid bonsent to the wrong address prescribed in the bidding document.
d. The Bid Proposals without the original but only copies of th
tender proposals submitted.
e. Absence of the administrative and legal documents requirein this biddindocument such as copy of business registration, busineslicense/documentary if required.
f. Absence of legal/authorized signature or seal in the Bi
Submission Form.g. The Bid Proposals with adjustable prices such as two rates o
bidding price or conditional bid price.
h. The bidder's name is listed in more than one Bid Proposals for thsame bid package under the status of independent bidder or joinventure or sub-bidder.
i. Failure to meet the financial requirements as set out in th...
28 3 Other requirements for discrepancy adjustments: ______________
29Bid prices shall be converted in: _______ as per the exchange rate issued by Stat
Bank of Vietnam at time of bid opening
32 2 Other criteria for award: __________
35 1a) Bidder shall send acceptance letter confirming its participation in contract
negotiation meeting within ______ days from the date of notification of award.
21
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22
SECTION III. Evaluation Criteria and
Determination of Evaluation Price
I. Evaluation criteria for Experience and Capability
II. Criteria for Technical Evaluation
III. Determination of Evaluation Price
No. Description Basis of determination
1 Bid Price Article 11 of Section I
2 Error Correction Article 27 of Section I
3 Adjustments for Discrepancies Article 28 of Section I
4 Bid Price after Error Correction, Discrepancy
Adjustment and Conversion to a single currency (if
any)
Total of (1)+(2)+(3) and
conversion in accordance
with Article 29 of Section I
(if any)
5 Evaluation Criteria (Adjustment for evaluation purpose
only):a) Progress
b) Capacity, productivity of equipment/machineryc) electricity and fuel consumption level
d) Costs for operation, maintenance, repair, life span
e) financial and commercial conditionsf) Preferential for domestically produced goods
g) other criteria
Article 30 of Section I
6 Evaluation price Total of (4)+(5)
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23
SECTION IV. Bidding Forms
FORM No. 1
Bid Submission Form
Invitation for Bid No.Date: [insert date (as day, month and year) of Bid Submission]
To: [insert complete name of Purchaser]
After having examined the Bidding Documents including addendum No.: [insert the number
and issuing date of each letter], We [insert complete name of Bidder] commit to supply[insert a brief description of the Goods] in conformity with the Bidding Documents for anamount of [insert the total bid price in words and figures, the respective currencies]with
detailed Price Schedule as attached.
If our bid is accepted, we commit to obtain a performance bond with the value equivalent to
___ % of the contract price in accordance with the Bidding Documents and commit to supply
Goods in conformity with the requirements in the contract.
Our bid is valid for _______ days, starting from ____ hours, date _____ month ____ year
____[insert bid closing time]
Authorized representative of the bidder
(insert name, position, signature and stamp)
23
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24
FORM No. 2
Price Schedule for Goods Manufactured
and Processed in the Purchasers Country
Line
itemNo.
Description
of Goods
Marking/Code/Label Quantity Origin
(manufacturer,country)
Unit
price(EXW)
Total
(4x6)
(1) (2) (3) (4) (5) (6) (7)
1 Item A
2 Item B
3 Item C
Sub-Total
Taxes and other fees
Freight, insurance, other charges to transport the Goods to their final destination
Total
Authorized representative of the bidder
(insert name, position, signature and stamp)
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25
FORM No. 3
Price Schedule for Goods Manufactured
and Processed outside the PurchasersCountry to be imported
Lineitem
No.
Descriptionof Goods
Marking/Code/Label Quantity Origin(manufacturer,
Country)
Unitprice(CIF,
CIP)
Total(4x6)
(1) (2) (3) (4) (5) (6) (7)
1 Item A
2 Item B
3 Item C
Sub-Total
Taxes and other fees
Freight, insurance, other charges to transport the Goods to their final destination
Total
Authorized representative of the bidder
(insert name, position, signature and stamp)
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26
FORM No. 4
Price Schedule for Goods Manufactured
and Processed outside the PurchasersCountry, already imported to Vietnam
Lineitem
No.
Descriptionof Goods
Marking/Code/Label Quantity Origin(manufacturer,
area etc.)
Unitprice(Exw)
Total(4x6)
(1) (2) (3) (4) (5) (6) (7)
1 Item A
2 Item B
3 Item C
Sub-Total
Taxes and other fees
Freight, insurance, other charges to transport to the Goods to their final destination
Total
Authorized representative of the bidder
(insert name, position, signature and stamp)
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1
FORM No. 5
List of Contracts of Similar Nature which has been completed
by the Bidder
1. Name of bidder: ____________
Address: _____________________
2. List of Contracts of similar nature which were carried out in the last _____years
Unit: __ (VND, USD)
No. Name of contract and
execution period
Name of the
Purchaser/Owner
Main scope
of supply
Contract
Value
Remarks
1
2
3
Bidders are to enclose herewith copies of documents relating to the mentioned contracts (attestation
letters by respective owners regarding the contracts which had been already carried out, anycertificates for high quality goods or projects, etc.)
_______, date _______ month ______ year___
Authorized representative of the bidder
(insert name, position, signature and stamp)
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2
FORM No. 6
List of Contracts of Similar Nature that are on going
1. Name of bidder: ____________
Address: _____________________
2. List of Contracts of similar nature that are being carried out by the Bidder
Unit: __ (VND, USD)
No. Name of
contract
Contract Value Name of the
Purchaser/Owner
Value of
unfinished
work
Effective
Date of
contract
Contract
Execution
Period
1
2
3
Bidders are to enclose herewith copies of documents relating to the mentioned contracts (attestation
letters by respective owners regarding the on-going contracts, parts of work been finished, etc.)
_______, date _______ month ______ year___
Authorized representative of the bidder
(insert name, position, signature and stamp)
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IFB No.02-2005/PVD-WSE for the provision of tubing 4
FORM No. 7
Bidders Experience and Capability in its Main Business Lines
1. Name of bidder: ______________________________2. Experience in main business lines:
a) Production:
- _____________(1)_ from year _______ to
- ______________ from year _______ to
b) Trading:
- _____________(2)_ from year _______ to
- ______________ from year _______ to
3. Products and quantity of the main business lines in the last___ years:
a) Production: __________
b) Trading: ______________4. Total number of labors:
a) In Production: ___________ of which professionals /specialists:
b) In trading: ___________ of which professionals/specialists:
_______, date _______ month ______ year___
Authorized representative of the bidder
(insert name, position, signature and stamp)
Note: (1) and (2) Bidder to specify its experience in each of its main product lines
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4
FORM No. 8
Bidders Financial Capability
1. Name of Bidder: ___________- Address: _________________
2. Bidder shall provide a summary of financial data in the last 3 years together with copies of audited
financial reports (Balance Sheet and Profit and Loss Account) or bidders tax settlement declaration or
attestation of taxation authorities for bidders financial operation of the year.
Unit: __ ( USD)
No. Year _____ Year _____ Year _____
1 Total assets
2 Total liabilities
3 Current assets
4 Current liabilities5 Turnover
6 Profit before tax
7 Profit after tax
8 Net worth
3. Commitment for credit facility (ability to borrow): _____________
_______, date _______ month ______ year___
Authorized representative of the bidder
(insert name, position, signature and stamp)
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IFB No.02-2005/PVD-WSE for the provision of tubing 4
FORM No. 9
Bid Bond
(To be printed on the Banks Letterhead)
Place and date: ________________________
Reference No.: ________________________
TO: PETROVIETNAM DRILLING AND WELL SERVICES COMPANY
12 NAM KY KHOI NGHIA STR., DIST. 1, HOCHIMINH CITY, VIETNAM
TEL: 84-8-9142012 FAX: 84-8-9142021/22
For the attention of Mr. ________SUBJECT: TENDER FOR SUPPLY OF ____
IFB No. _________
Messrs _____________(name of the Bidder) (hereinafter referred as the Bidder) submitted on
______(date) his bid for the supply of ________ under your Invitation for Bid No. __________
At the request of the Bidder, we, ________________ (name and address of the Bank) having head
office at ___________(address of the Bank) is bound to you in the sum of USD ... (In words: United
States Dollar only) to guarantee for the Bidder participating in bidding for supply of __________
under your Invitation for Bid No. _________
We, __________________ (name of the Bank) hereby irrevocably and unconditionally undertake to
pay you at any time within the validity of this Bid Bond up to the amount above stated upon receipt of
your first simple written demand without justification of the amount to be payable by the Bidder for
the following reasons:
1. If the Bidder withdraws his bid during the period of bid validity specified by the Bidder on
his bid.
2. If the Bidder, having been notified of your acceptance of his bid during the period of bid
validity:
a) fails or refuses to execute the contract;
b) fails or refuses to furnish the Performance Bond.
This Bid Bond will remain in force for _____ (________) days as from ....... (Bid Closing Date) or
until 30 (thirty) days after Contract Award notification whichever is the earlier. Any demand regarding
to this Bid Bond should reach us not later than such date.
This Guarantee is subject to the Uniform Rules for Demand Guarantees, ICC Publication No. 458.
Yours faithfully,
(Authorized signature)
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6
FORM No. 10
Manufacturers Authorization
[The Bidder shall require the Manufacturer to fill in this Form in accordance with the instructions
indicated. Thisletter of authorization should be on the letterhead of the Manufacturer and should besigned by a person with the proper authority to sign documents that are binding on the Manufacturer.
The Bidder shall include it in its bid, if so indicated in theBDS.]
Date: [insert date (as day, month and year) of Bid Submission]IFB No.: [insert number of bidding process]
To: [insert complete name of Purchaser]
We [insert complete name of Manufacturer], who are official manufacturers of[insert type of goodsmanufactured], having factories at [insert full address of Manufacturers factories], do hereby
authorize [insert complete name of Bidder] (hereinafter referred to as the Bidder) to submit a bid thepurpose of which is to provide the [insert name and or brief description of the Goods] manufactured
by us, and to subsequently negotiate and sign the Contract.
We hereby undertake to supply in full the above mentioned Goods to the Bidder to further supply to
you and hereby extend our full guarantee and warranty in accordance with the Contract, with respect
to the Goods offered by the Bidder.
Signed: [insert signature(s) of authorized representative(s) of the Manufacturer]
Name: [insert complete name(s) of authorized representative(s) of the Manufacturer]
Title: [insert title]
Duly authorized to sign this Authorization on behalf of: [insert complete name of Bidder]
Dated on ____________ day of __________________, _______[insert date of signing]
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IFB No.02-2005/PVD-WSE for the provision of tubing 4
FORM No.11
BIDDER INFORMATION
[The Bidder shall fill in this Form in accordance with the instructions indicated below. No alterationsto its format shall be permitted and no substitutions shall be accepted.]
Date: [insert date (as day, month and year) of Bid Submission]
Invitation for Bid No.: [insert No of IFB]
1. Bidders Legal Name [insert Bidders legal name]
2. In case of consortium, legal name of each party: [insert legal name of each party in theconsortium]
3. Bidders actual or intended Country of Registration: [insert actual or intended Country of
Registration]
4. Bidders Year of Registration: [insert Bidders year of registration]
5. Bidders Legal Address in Country of Registration: [insert Bidders legal address in country ofregistration]
6. Bidders Authorized Representative Information
Name: [insert Authorized Representatives name]
Address: [insert Authorized Representatives Address]
Telephone/Fax numbers: [insert Authorized Representatives telephone/fax numbers]
Email Address: [insert Authorized Representatives email address]
1. Attached are copies of original documents of:
- Articles of Incorporation or Registration
- In case of consortium, letter of intent to form the consortium or consortium agreement
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8
FORM No. 12
ACKNOWLEDGMENT
TO: PETROVIETNAM DRILLING AND WELL SERVICES COMPANY
12 NAM KY KHOI NGHIA STR., DIST. 1, HOCHIMINH CITY, VIETNAM
TEL: 84-8-9142012 FAX: 84-8-9142021/22
For the attention of Mr. Tran Van Hoat - Deputy General Director
SUBJECT: TENDER FOR SUPPLY OF .
IFB No. .
Dear Sirs,
We acknowledge the receipt of your Invitation for Bid Documents for the above subject in accordance
with your Letter of Invitation.
We hereby confirm that:
1. The Invitation for Bid Documents will be treated as confidential and proprietary information.
2. The said Documents will not be reproduced without your prior written consent.
3. We will return the Invitation for Bid Documents and any copies to the above address on your
request.
4. a*) We have received all Invitation for Bid Documents as detailed in the Item 1 Bidding
Documents of its Section I.b*) We have received all Invitation for Bid Documents with the exception of:
______________________________________________
* Delete (a) or (b) as applicable.
5. a*) We shall submit a Bid Proposal in full accordance with all conditions stated in your
Invitation for Bid Documents not later than the Bid Closing Time stated therein.
b*) We shall not submit a Bid Proposal and confirm that all copies of the Invitation for Bid
Documents have been destroyed by us. We are declining to tender due to
______________________________________________
* Delete (a) or (b) as applicable.
All matters relating to this Bid should be addressed to our:
Mr.:
Title:
Address:
Tel:
Facsimile:
Email:
Yours faithfully,
Signature : _____________________________
Name : _____________________________ For and on behalf of _____________________________
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IFB No.02-2005/PVD-WSE for the provision of tubing 4
FORM No. 13
BIDDERS QUALIFICATION/EXCEPTION
- Bidder should submit its Proposal in accordance with all the terms, conditions, standards and
specifications set forth in this Bidding Documents. However, if Bidder has any change that areconsidered of mutual benefit or if there are any exceptions to the terms and conditions of the
Contract Form or any other part of this document, Bidder must state the changes or exceptions
proposed by filling in the following table;
- Statements of Bidder with regard to the qualifications shall be as follows (to delete a or b)
where not applicable):
a) We make no qualification to this Bid
b) This Bid is made subject to the qualifications listed below
- PV Drilling will review each changes or exceptions on a case-by-case basis, but in no event
shall Bidders base quotation be qualified by any such changes or exceptions nor will PV
Drilling be obligated to accept any such changes or exceptions.
- Any changes or exceptions to the Contract expressed after closing date of the Bid shall not be
entertained.
No. IFB
Ref./Section
Proposed Specific Qualifications Reasons for Qualifications
1 Please specify
Please specify
2
3
4
Etc.
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10
PART II
SUPPLY REQUIREMENTS
I. General Requirements:
1. Delivery time: Required delivery time is not later than .weeks from the date of L/C
.
2. Terms of delivery: CIF Vungtau port, Vungtau city. S.R Vietnam. (Incoterms 2000).
3. Year of manufacture: All equipment must be brand new and manufactured not beforeJanuary 2005).
4. Bidder must quote for all items with quantity as per request.
5. Packing and marking:
- The Commodity shall be packed and delivered in original and standard packing for
export and suitable for the nature of the Commodity and sea transportation. The Seller
shall provide sufficient and suitable packing to ensure the safety of the Commodities
from damages, losses and corrosion during transportation, loading, unloading, handling
and storage of the Commodities- Packing must be suitable for loading and unloading by crane, forklift.
- The Marking will be marked in indelible paint in English with character heights not less
than 5 centimeters consists as follows:
+ NAME OF GOODS
+ PV DRILLING
12 NAM KY KHOI NGHIA, HO CHI MINH CITY, VIETNAM
+ WEIGHT (KGS)
+ CONTRACT NO.
PORT OF SHIPMENT:PORT OF DISCHARGE: Vung Tau Petroleum Port, Vung Tau City, VietnamSUPPLIER:
6. Technical documents required upon delivery of the Goods:
6.1 Certificate of Origin issued by Chamber of Commerce and Industry in the manufacturers
country.
6.2 Pipe material certificates issued by Pipe Manufacturer.
6.3 Threading Certificates issued by
6.4 Certificates of quantity and quality issued by Seller
6.5 Warranty certificates issued by manufacturer for 12 months for normal use from the date of
receipt of Commodities at the port of discharge for the supplied Commodities.
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IFB No.02-2005/PVD-WSE for the provision of tubing 4
6.6 All technical documents such as technical data sheets, relevant catalog, operation and
maintenance instruction.
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IFB No.02-2005/PVD-WSE for the provision of tubing 4
II. Technical Requirements
Pipe OD/ID 4.1/2" /3.826"
Nominal Pipe Weight 15.5 ppf
Joint Weight 498 lb
Pipe Grade L-80
Length Range 2 (28-32ft, however 31ft/jt preferred )
Box OD Taper 12 deg.
Pipe & Connection Drift Diameter 3.701"
Pipe Connection PH6/533
Upset OD Pin 5.125"
Box 5.125"
Pipe connection/Upset ID PH6/533-3.765
New Pipe Tensile (Yield) 353,000 lb
New Pipe Burst 10,480 psi
New Pipe Collapse 11,080 psi
Connection Make-Up, Minimum 6,000 ft/lb (5,800 ft/lb for 533)
Connection Make-Up, Target 7,500 ft/lb (6,700 ft/lb for 533)
Pin Upset Length Extra - Min 9" Length
Box Upset Length Extra - Min 12" Length
Coating
Tubing must be coated by standard material for
internal and external coating.
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26
III. Quantity, Specification, Country of Origin and Delivery of Goods
No. CLIENT'S SPECIFICATIONS UNIT QTYBIDDERS
SPECIFICATIONS (*)
DELIVERY
(*)
MAKER / C.O (*)
(For the pipe)
1 4.1/2" OD Tubing, L-80, 15.5ppf, Range 2, Premium
PH6/533 connection c/w Pin x Box thread protectors
Ft 15,000
2 4.1/2" OD , L-80, 15.5ppf, 10 ft Long Pup Joint,
Premium PH6/533 connection c/w Pin x Box thread
protectors
Ea 2
3 4.1/2" OD , L-80, 15.5ppf, 8 ft Long Pup Joint,
Premium PH6/533 connection c/w Pin x Box threadprotectors
Ea 2
4 4.1/2" OD , L-80, 15.5ppf, 6 ft Long Pup Joint,Premium PH6/533 connection c/w Pin x Box thread
protectors
Ea 2
5 4.1/2" OD, L-80, 15.5ppf, 4 ft Long Pup Joint,
Premium PH6/533 connection c/w Pin x Box threadprotectors
Ea 2
6 4.1/2" OD, L-80, 15.5ppf, Premium PH6/533 Pin x4.1/2" IF Box connections - 24" Min Length c/w
Thread Protectors
Ea 2
7 4.1/2" OD, L-80, 15.5ppf, Premium PH6/533 Box x
4.1/2" IF Pin connections - 24" Min Length c/w
Thread Protectors
Ea 2
8 4.1/2" OD, L-80, 15.5ppf, Premium PH6/533 Pin x3.1/2" IF Box connections - 24" Min Length c/w
Thread Protectors
Ea 2
9 4.1/2" OD, L-80, 15.5ppf, Premium PH6/533 Box x
3.1/2" IF Pin connections - 24" Min Length c/w
Thread Protectors
Ea 2
Note: (*) To be proposed by Bidder
26
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28
PART IIIFORM OF CONTRACT