Matthew Marl

Overview

Existing management commitment to the environment at Pembrokeshire College

Environmentally sensitive new builds with biomass boilers / solar electric and heating.

Pursued and achieved Green Dragon environmental standard Level 4.

Winner of Green Gown awards for carbon reduction (two entries highly commended previous year).

What next and how?

Investigate areas of highest expenditure first, environmental savings are often proportional to financial savings

Change behaviour Raise awareness Enlist the help of environmentally

sympathetic staff and students and market the benefits

Make staff & students accountable, relate to real money and/or trees

Offer a viable alternative

The infinite pursuit of the paperless office

That’s quite a lot of paper………

The cost (GROSS)

In paper £7,500 In toner £22,500 In printer maintenance kits £5,000 In IT support time ????

TOTAL £35,000 (NET)

The Objectives

To reduce the overall volume of printing at Pembrokeshire College by 20%, saving £7,000 (GROSS).

To introduce a managed printing solution in co-operation with staff which raised awareness without impacting on people’s ability to do their job.

The Objectives cont.

To improve the systems hosting electronic information to provide a viable alternative to printing by introducing a new Intranet web based information storage system.

To improve the uptake to the ‘Moodle’ learning environment by staff.

Raising awareness

Raising awareness cont..

JISC – Greening ICT project

(ERGO) Pledging system

Monitoring progress

must be owned

Monthly reporting

List of repeat offenders for senior management review

Internal costs associated

Outcomes 341,771 pages saved during the

academic year 09/10 representing 16.3% reduction in printing (staff and

student) 40 fully grown trees - approx 7 tonnes of

CO2/year £5,700 (GROSS) saved on paper and ink

These are annual operational savings Introduced toner & battery recycling

for staff & students

Outcomes cont.

0

50,000

100,000

150,000

200,000

250,000

300,000

Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul

Pembrokeshire College - Total no. of pages printed per monthGRAND TOTAL ACADEMIC YEAR 08/09 2,097,625

08/09

09/10

This academic year No time for awareness raising until now

slight increase in printing over 2009-10 so far

Reprographics now part of computer services Improve system for job submission Implement system whereby big print jobs

are automatically redirected to reprographics

Extend reprographics service to include document upload as an alternative

This academic year cont.. Charging system needs to be

reviewed – for recharging departments the print

charge must reflect the real cost Simplify management reporting and

billing reports for finance, and align reprographics and printing

This academic year cont.. Interview / chat to highest users

What are they printing? Why so much? What systems can be implemented or

improved to support teaching / job role without such heavy reliance on printing?

Design centralised printing model Less printers, less consumables, lower

cost per page

Ongoing Advertise the results and keep the

momentum going

Make sure management continue to review printing

Market the benefits of a paperless office

Introduce league tables ??

Adopt other methods to embed a subtle change of ethos…. Raising awareness