Matrix of ServicesTraining of Trainers

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2012

Objectives:

Participants will demonstrate:

knowledge of the ESE/FEFP Matrix of Services process

the ability to appropriately complete the Matrix of Services for student funding

You and the Matrix!

I’ve conducted Matrix Training.

I’m the only one in my district available to come today and don’t know what you’re talking about?

I’ve reviewed Matrixes for my

district.

I’ve watched the movie “The Matrix”.

I’ve have completed at

least ten Matrixes.

I’ve participated in my district’s Matrix Self-assessment process.

1997: Florida Legislature adopted revised ESE/FEFP funding model for statewide implementation, with Matrix of Services as cornerstone of new funding model

1997: Matrix of Services and Matrix of Services Handbook developed

2000: Deleted program cost factors for support Levels 1,2,3

2001: Florida Statutes amended to require completion of Matrix for any student receiving McKay scholarship

Matrix History

2001: Best practice for districts to complete Matrix for all students with disabilities in charter schools or DJJ programs whose service levels are above Level 1

2004: Matrix of Services Handbook revised

2007: Matrix Training of Trainers was conducted

2011: Legislature passed HB 1255 and next round of revisions started

2011-2012: Updating of Matrix of Services Handbook and Form

2012: Train-the-Trainers and Updating for Current Matrix Trainers

Matrix History

Amended section 1011.62, F.S. Funds for operation of schools, requiring the Department to review and revise descriptions of the services and supports included in the Matrix of services for exceptional students and implement the revisions before the beginning of the 2012-2013 school year

House Bill 1255

Gathered feedback for revision in 2010, prior to passage of HB 1255

Held meetings with DOE internal staff and select project staff through October 2011 to create and develop handbook revisions

Held meetings/conference calls with Project partners and external stakeholders in November 2011 to review proposed draft revisions

Presented proposed draft changes to State Advisory Council in December 2011

*Matrix of Services Implementation Plan

Held meeting with Bureau/district partners to obtain input on proposed draft revisions

Determined field test parameters and issued invitations to select district staff for January field test

Reviewed revisions with key Department staff

*Matrix of Services Implementation Plan

Updated 2012 Matrix of Services Handbook

Intended to be used with the Matrix of Services training and as a reference when completing matrices on students

Each domain described in detail

Sample services provided

Q and A document provided for support

Updated Glossary and Introductory Sections

5 Domains used to group types of services

5 Levels used to describe the frequency and intensity of services within each domain

The total number of points results in a rating of Support Level 1 (251), Support Level 2 (252), Support Level 3 (253), Support Level 4 (254) and Support Level 5 (255)

Updated 2012 Matrix of Services Handbook

Matrix of Services is completed using information found in the student’s IEP. It should reflect the individualized services and supports which will be provided to each student as documented by the IEP committee

Districts must ensure that matrices reflect current services. If services change as a result of an IEP team decision, a new Matrix of Services must be completed

The Matrix of Services is an official auditable document

Updated 2012 Matrix of Services Handbook

Matrix of Services How It Works!

The Matrix of Services is divided into five sections called Domains that are addressed on the IEP. They are:

Curriculum and Learning Social / Emotional Behavior Independent Functioning Health Care Communication

Matrix of Services How It Works!

Each Domain has five levelsLevels range from Level 1 (lowest) to

Level 5 (highest)Factors used to determine levels are:

Frequency of the service provided Intensity of the service provided In some cases, qualifications of the person providing the service

Which Students Must Have a Matrix?

ALL ESE students at Support Levels 4 and 5

McKay Scholarship students

And Remember…. The IEP Drives the Matrix

A Quality IEP must contain:What the student is currently doing: (Present Level Statement)

What is the student able to do? Use specific language and descriptors…Beware of

“generic” language when describing. What challenges does the student face?

Impact of disability on learning What will you do to help the student improve?

Educational Need

The IEP Drives the Matrix

What you want the student to do in the future:

(Measurable Annual Goals) What do you want the student to accomplish in a year’s time?

What does the student need to accomplish the goals:

(Benchmarks/Short-Term Objectives) What steps are taken to get the student to achieve the goal in

a year’s time?

Benchmarks and Short Term Objectives are similar in the following ways:

provide a map or path the student will take to attain the annual goal

Link the present level of academic achievement and functional performance and the annual goal

Guide the development of instructional strategies

Benchmarks and Short Term Objectives are different in the following ways:

STO list specific sub-tests and include measurable aspects

Benchmarks describe expected performance levels for specific time periods

The Difference between Benchmarks and Short Term Objectives

Source: 2012 Developing Quality IEPs, Pg. 87

So…..Let’s get started with the Matrix of Services Form

The Matrix must only be completed by someone who has been trained in completing the Matrix by a DOE approved Matrix Trainer!

2012

Completing the MatrixCover Page

Student Information

A name of the person completing the form, but not his/her signature, is required

Areas of Eligibility (P for Primary, check all others)

Parents do not need to be present for Matrix completion

Completing the MatrixCover Page

If an IEP meeting is held, services do not change, and the Matrix is less than 3 years old, a new Matrix does not have to be completed

Directions for Completing and Scoring the Matrix Domains

Open your Matrix Document and locate each domain section

This is where individual domain ratings will be recorded

REMEMBER: all services provided to the student will reflect needs and services documented on the completed IEP

Directions for Completing and Scoring the Matrix Domains

Raters should check all services at each level that are applicable leading up to the highest rating

Raters will check the box indicating the highest level of service

All services must be documented on the IEP

Matrix of Services Special Considerations

Special Considerations

+13 for Hospital/Homebound (HH) students receiving individual instruction at home or hospital

+13 for Pre-K children being served at home, hospital, early learning center or on a one-to-one basis

+3 for Pre-K students earning less than .5 FTE during survey period

Special Considerations

+3 for students identified as Vision (VI) or Dual Sensory Impaired (DSI)

+1 for students with a score of exactly 17 total points and who are rated Level 5 in three of the five domains

+1 for students who have a score of exactly 21 total points and who are rated Level 5 in four of the five domains

LevelsHow They Work!

Level 1The student requires no services or

assistance beyond that which is normally available to all students

Level 2 The student is receiving assistance on a periodic

basis or receives minor supports, assistance, or services

Terms associated with Level 2 services include: Minor Supports Minimal Accommodations (Curricular or

Environmental) Monthly Services Consultation

Accommodations vs. Modifications

When you move beyond Level 2, you are moving toward more intensive accommodations,

modifications, specialized approaches, and learning environments that are more involved

Accommodations ~ changes that can be made in the way the student accesses information and demonstrates performance. Accommodations involve the use of various strategies, assistive technologies, flexibility in the schedule or environment or are support from a person to increase, maintain, or improve the performance of the student with disabilities, through general education curriculum standards. Determining the intensity of the accommodations will be critical to determine the appropriate level of rating.

Modifications ~ alterations, transformations, and variations provided to curriculum, instruction, materials, or equipment.

Let’s take a closer look at terminology

Level 3

The student is receiving accommodations to the learning environment that are more complex or services on a more frequent basis. Terms used in an IEP that reflect Level 3 services: Accommodations Weekly Services Collaboration Assistance for some learning activities

Virtual Meetings: A New Option to Consider

Virtual Meetings are defined as “real time” where participants are actively involved. A meeting conducted via telephone is also considered a virtual meeting (eg. conference call). Written exchanges (eg. email) among professionals does NOT constitute a virtual meeting.

Written exchange with families IS allowable for consultation at Level 2, but is NOT acceptable for collaboration at Level 3.

Level 4

The student is receiving more extensive modifications to the learning environment or use of specialized approaches, assistance, or equipment for the majority of learning activities. Terms used in an IEP that reflect Level 4 services:

Very specialized or different programs or approaches

Daily or very frequent services Assistance needed for majority (greater than

50%) of activities

Level 5

The student is receiving continuous and intense assistance, multiple services, or substantial modifications for the majority of learning activities. Terms used to describe Level 5 services include:

Continuous, constant intervention/assistance Intensive or individualized approaches (3:1 ratio

or less) Services for the majority of the day Multiple services

Special Consideration Reminder:

Once Domains A-E are completed, the rater should determine if any additional points will be added by checking the Special Consideration statements that apply

Special Considerations information can be found on pages 43-44 in the handbook

It’s time for……….Level Lingo!

Domains & Levels: How They Work Together!

Matrix of Services Documentation

The italicized terms are the services found on the Matrix itself. Below each service appears two types of items.

Examples of the service

Required documentation - all prerequisites must be evident

before you can check the service

Domain ACurriculum and Learning Environment

Addresses services provided to the student in the areas of curriculum, instructional strategies, and learning environment

Domain A Curriculum and Learning Environment

Level 1 (see page 13)

The student requires no services or assistance beyond that which is normally available to all students

Domain ACurriculum and Learning EnvironmentLevel 2 – “Requires minimal accommodations/

supports to curriculum or learning environment” (see page 13-16) Accommodations/Supports to the general curriculum Curriculum compacting (a strategy used with students identified

as gifted) Differentiated Instruction Electronic tools used independently Accessible Instructional Materials (AIM) Accommodations on assessments/

accessible assessment materials Assistance with note taking and studying Referrals to agencies Consultation at least monthly

Domain ACurriculum and Learning EnvironmentLevel 3 – “Requires a differentiated curriculum or

extensive use of accommodations. (see pages 16-17) Differentiated curriculum (a strategy used with students

identified as gifted) Electronic tools and assistive technology used with assistance Alternative textbooks, materials, assessments, assignments,

or equipment Special assistance in general education class requiring weekly

consultation Assistance for some learning activities in the general

education setting Direct, specialized instruction for some learning activities Weekly collaboration with family, agencies, and/or other

providers

Domain ACurriculum and Learning EnvironmentLevel 4 – “Requires specialized instruction,

modified curriculum, extensive modification to the learning environment, or assistive technology used with supervision”

(see pages 18-19) Extensive creation of special materials Direct, specialized instruction and/or curriculum

for the majority of learning activities Instruction delivered within the community Assistance for the majority of learning activities Assistive technology used with supervision for

the majority of learning activities

Domain ACurriculum and Learning EnvironmentLevel 5 – “Requires modified curriculum and

substantial modifications to the learning environment” (see pages 19-20)

Instruction in reading braille Intensive curriculum or instructional approach

for all learning activities Group instruction at home or hospital Individual instruction at home or hospital Ongoing, continuous assistance for

participation in learning activities

Domain BSocial/Emotional Development

Addresses positive behavioral supports, behavioral interventions, social skills development, socialization, and counseling as a related service.

Domain B Social/Emotional Behavior

Level 1 (see page 21)

The student requires no services or assistance beyond that which is normally available to all students.

Domain B Social/Emotional Behavior

Level 2 - “Requires periodic assistance and / or behavior supports” (see pages 22-23)

Consultation on a monthly basis with teachers, family, agencies, or other providers

Specialized instruction or activities in self-advocacy and understanding of exceptionality

Behavior management system in general class Monthly counseling or guidance Monthly assessment of behavior or social skills

Domain B Social/Emotional BehaviorLevel 3 - “Requires weekly personal assistance, or

behavior intervention” (see pages 23-24) Small group instruction in social skills, self-regulatory

behavior, self-advocacy, conflict resolution, dealing with authority, and socialization

Weekly counseling or guidance Behavior contract, including behavior outside the

classroom Weekly family counseling, assessment or interventions Referral and follow-up for transitions to and from

community-based programs Weekly assessment of behavior as part of behavioral

intervention plan Weekly collaboration with teachers, families, agencies, or

other providers

Domain BSocial/Emotional BehaviorLevel 4 - “Requires daily personal assistance,

monitoring, and/or intervention” (see page 25)Highly structured individualized behavioral

intervention plan infused throughout the school day

Daily counseling or specific instruction on social or emotional behavior

Daily reports to family, agencies, or others

Domain BSocial/Emotional BehaviorLevel 5 - “Requires continuous personal

assistance, monitoring, and intervention” (see page 26)

Intensive, individualized behavior management plan that requires very small group or one-on-one intervention

Therapeutic treatment infused throughout the educational program

Wraparound services for up to 24-hour care

Domain C Independent Functioning

Includes instruction in organizational strategies, assistance for activities of daily living and self-care, physical therapy, occupational therapy, orientation and mobility training, and supervision of students to ensure physical safety.

Domain C Independent Functioning

Level 1 (see page 28)

The student requires no services or assistance beyond that which is normally available to all students.

Domain C Independent Functioning

Level 2 - “Requires periodic personal assistance, monitoring, and/or minor intervention” (see pages 28-29)

Monthly personal assistance with materials or equipment Consultation on a monthly basis with teachers, family,

therapists, service coordinators, or other providers Organizational strategies or supports for independent

functioning Special equipment, furniture, strategies, or supports for

motor control in the classroom

Domain CIndependent Functioning Level 3 - “Requires weekly personal assistance, monitoring, and/or intervention” (see pages 29-30)

Specially designed organizational strategies or supports for independent functioning

Supervision to ensure physical safety during some daily activities

Weekly instruction in self-monitoring of independent living skills

Weekly monitoring of assistance with independent living skills, materials, or equipment

Weekly collaboration with teachers, family, agencies, or other providers

Domain CIndependent Functioning

Level 4 - “Requires daily personal assistance, monitoring, and/or intervention” (see pages 30-31)

Supervision to ensure physical safety during the majority of activities

Individual assistance or supervision in activities of daily living, self-care, and self-management for part of the day

Special equipment/assistive technology for personal care with frequent assistance

Regularly scheduled occupational therapy (OT), physical therapy (PT), or orientation and mobility (O&M) training

Domain C Independent Functioning Level 5 - “Requires continuous personal assistance,

monitoring, and/or intervention” (see pages 31-32)

Continuous supervision to ensure physical safety Individual assistance or supervision in activities of

daily living, self-care, and self-management for the majority of the day

Occupational therapy (OT), physical therapy (PT), or orientation and mobility (O&M) training more than once a week

Multiple therapies and services (PT, OT, O&M)

Domain D Health Care

Includes services related to monitoring and assessment of health conditions, provision of related health care services, and interagency collaboration

Domain D Health Care

Level 1 (see page 33)

The student requires no services or assistance beyond that which is normally available to all students.

Domain DHealth CareLevel 2 - “Requires periodic personal assistance,

monitoring, and/or minor intervention” (see pages 33-34) Monthly personal health care assistance Consultation on a monthly basis with student,

teachers, family, agencies, or other providers Monthly monitoring of health status,

procedures, or medication Specialized administration of medication Monthly assistance with agency

referrals/coordination

Domain DHealth Care

Level 3 - “Requires weekly personal assistance, monitoring, and/or intervention” (see pages 35-36) Weekly monitoring or assessment of health

status, procedures, or medication Weekly counseling with student or family for

related health care needs Weekly communication with family, physician,

agencies, or other health-related personnel Invasive/specialized administration of

medication Weekly collaboration with family, physicians,

agencies, or others

Domain DHealth Care

Level 4 - “Requires daily personal assistance, monitoring, and/or intervention” (see pages 36-37)

Daily assistance with, or monitoring and assessment of health status, procedures, or medication

Daily assistance with, or monitoring of, equipment related to health care needs

Administration of non-oral medication

Daily communication with family, physician, agencies, or other health-related personnel

Domain DHealth Care

Level 5 - “Requires continuous personal assistance or monitoring and multiple interventions” (see page 37)

Daily assistance with procedures such as catheterization, suctioning, or tube feeding

Continuous monitoring and assistance related to health care needs

Domain E Communication

Includes personal assistance, instructional interventions, speech/language therapy, and the use of alternative and augmentative communication systems

Domain ECommunication

Level 1 (see pages 38-39)

The student requires no services or assistance beyond that which is normally available to all students

Domain ECommunication

Level 2 - “Requires periodic assistance and/or minor interventions” (see page 39)Monthly assistance with communication

Occasional assistance with personal amplification or communication system

Consultation on a monthly basis with teachers, family, agencies, or other providers

Domain ECommunication

Level 3 - “Requires weekly intervention and/or assistance which may include alternative and augmentative communication systems” (see page 40) Weekly intervention or assistance with language

or communication Weekly speech/language therapy or instruction Weekly assistance with personal amplification

or communication system Weekly supervision of augmentative or

alternative communication systems Weekly collaboration with teachers, family,

agencies, or others

Domain ECommunication

Level 4 - “Requires daily intervention and/or assistance which may include alternative and augmentative communication systems” (see page 41) Daily assistance and/or instruction with

communication equipment Daily integrated intervention and assistance

related to communication needs Instruction in sign language for use as the

primary method of communication Interpreting services for part of the school day

Domain ECommunication

Level 5 - “Requires multiple interventions and assistance which may include alternative and augmentative communication systems” (see pages 42-43) Continuous assistance and/or instruction with

communication equipment Interpreting services for the majority or all of the

school day Multiple, continuous interventions to replace

ineffective communication and establish appropriate communication

Let’s check our understanding!

Matrix Table Talk

The Top 10…20…30 ??? Only rate services specifically identified on the IEP - if it’s not on the

IEP, don’t rate it on the Matrix.

REMINDER: Rating the Matrix must meet a two prong requirement: NEED and SERVICE.

Individual student services are driven by present level statements, goal statements, benchmarks and objectives that are aligned – write them carefully.

Review all key sections of the IEP to gather information which supports the Matrix ratings.

Matrix must be accurate and current.

Student services are based on need regardless of program eligibility.

The Top 10…20…30 ??? Student services are based on individual need regardless of services

provided to ALL students in a particular classroom.

Services identified on the Matrix include only those funded by the school district.

Each service should only be checked in one domain…..unless that service is uniquely provided in additional domains (eg. consultation in academics and behavior).

Always complete your Matrix AFTER you have completed a Quality IEP.

Be sure to remember Special Considerations.

When evaluating an IEP for a Matrix rating, yes/no answers are not always readily apparent. Clear documentation must be evident in the IEP and available as described in the Matrix handbook.

Add Accurately…Calculators are acceptable accommodations.

It’s time for…Matrix Mayhem

Divide Domain/Level signs to selected individuals at your table.

Presenter will provide a descriptor of a Domain/Level

Participants may confer on the correct answer

Designee holds up sign when instructed

Practice

QUESTIONS