Maricopa Priorities UpdateSpring 2015

Agenda•Overview•Strategic Directions•Implementation process•Categorized Recommendations•Preliminary Timeline

Overview

ONE Maricopa: Ten community colleges, one world-class system

ONE Maricopa Initiatives: e.g. SSE, SSI, IMOR², SEMFocus on Standardization, Centralization, Consistency

Grassroots ONE Maricopae.g. Sustainability Efforts – cross-functional, integrated, and system-wide

Maricopa PrioritiesProcess begins and ends at the local level, with system-wide integration and

impact

Current Stage

Self Assessment Local Task Force Review

Local Steering Team Review

Feedback and forums

Local Champion Appends

ONE Maricopa recommendation

s

District-wide FeedbackCEC Feedback

Final decisions Implementation

Implementation FrameworkMission

To realize the benefits of working together as a system by investing our resources strategically

Strategic Directions Organizational Effectiveness

• Eliminate redundancy• Address internal

competition• Share resources• Ensure good stewardship

of public resources• Develop regional solutions

where appropriate

Student Outcomes

• Implement best practices at scale

• Remove barriers to access• Remove barriers to

success• Ensure faculty

involvement in instructional decisions

Relationships

• Support industry needs• Provide ONE Maricopa

infrastructure• Address organizational

culture• Avoid creating “winners

and losers”

Foundational

• Make decisions based on evidence Remain nimble and entrepreneurial Focus on value

• Deliver process excellence Develop accountability measures Differentiate intentionally

• Develop collaborative solutions Drive execution from strategy Address interdependency

Implementation Responsibilities

Chancellor

Vice Chancellors

Responsible Parties

Maricopa Priorities

TeamPresidents

Responsible Parties

ONE Maricopa Projects

Maricopa Priorities Team assists VCs and designees through implementation process

Local Projects

Maricopa Priorities Team monitors status, manages interdependencies, and provides support and tools

ONE Maricopa Implementation Process

Substantiation

PlanningCharterImplementati

on

Develop project charter, including:• Responsible

parties• Project

purpose• Background• Objectives• Measures of

success

Develop and execute substantiation plan

Identify appropriate stakeholders

Review collected feedback

Summarize collected info and recommend options

Approval point Develop project plan, including:• Action items• Risk mitigation• Communicatio

n and change management

• Budget

Execute project plan

Monitor for changes

Regularly report status updates

Substantiation: To prove the truth of or support with proof or evidence

Re-validation of recommendation with current data in current environment

Proposed Local Implementation Process Moving Forward

Substantiation

PlanningImplementati

on

Consider making use of templates developed by MP team for consistency

Research and substantiate all recommendations before implementing

After consulting with HR, discuss any HR actions with affected employees to identify unforeseen consequences

Ensure risk mitigation, change management, and communication are incorporated in project activities

Identify owners to provide status updates to MP team

Proactively monitor for overlap with ONE Maricopa implementations

Project Plan

Task 1

Task 2

Task 3

Task 4

Task 5

Risk Mitigation

Task 1Risk

Mitigation Task 2

Communication Task 1

Communication Task 2

Change Management Task

1

Action Plan Project Management Plans

Task 1Communication

Task 1

Task 2

Risk Mitigation Task 1

Task 3

Task 4

Communication Task 2

Task 5

Risk Mitigation Task 2

Change Management Task 1

Project Budget Approval Point

Beginning Immediately

Preliminary Timeline

Starting This Year

Projects From Strategic Decisions (TBD)

Strategic Decisions

Logistics Planning

Beginning Immediately

Preliminary Timeline

Substantiation

Substantiation

Substantiation

Substantiation

Planning

Planning

Planning

Planning

Implementation

Implementation

Implementation

Implementation

Etc.

Questions?