Managing Director and Principal Consultant Project Management -...
Transcript of Managing Director and Principal Consultant Project Management -...
Malcolm Stayner Managing Director and Principal Consultant
Managing Director and Principal Consultant of:
Extensive experience managing projects in: ◦ New Zealand (NZ) Central and Local Government
◦ NZ Health Sector
◦ UK & NZ IT Industry
PRINCE2™ Practitioner
Former PMP
What is excellence?
n. Surpassing merit; thing in which a person [or organisation] excels [ME f. OF, or f. L. excellentia]
Etymology
From excellēns (“elevated, exalted”), present participle of excellō (“elevate, exult”)
အေကာငးဆး
Because without projects we will only have business as usual (unchanging)
Projects are one-off and achieve change
Projects foster innovation
Projects that are carefully aligned with business strategy will transform an organisation from what it is today into what it needs to be tomorrow in order to survive and flourish
Don’t be a dinosaur!
Ad hoc projects (that are not aligned to business strategy) are likely to produce ad hoc results
Projects run in an ad hoc way are likely to produce ad hoc results (even if they are aligned to business strategy)
Ad Hoc ကပနး
Source: PMI
If an organisation lacks PM maturity it cannot consistently achieve outstanding results
Ad Hoc
Planned
Managed
Integrated
Optimised
Increasing levels
of PM maturity
Project Management Maturity
ကပနး
စစဥထားေသာ
တာ၀နယထားေသာ
ေပါငးစပထားေသာ
အေကာငးဆး / အကးအရဆး အသးျပထားေသာ
So how do we get from Ad hoc to Optimized?
A: One step at a time!
Ad Hoc
Proscribed
Standardised
Quantitative
Optimised
Increasing levels
of maturity
1. Schedule Planning
2. Schedule Tracking
4. Costs
5. Advanced
3. Resources
စစဥထားသည အစအစဥ
စစဥထားသည ေနာကေၾကာငးျပနျခငး
အရငး အျမစ
ကနကစရတ
A project is: “a temporary organization that is created for purpose of delivering one or more business products according to an agreed Business Case”
- PRINCE2 2009 definition
1. Ensuring products are delivered on time, to specification and within budget
2. Developing and maintaining effective communications with major stakeholders
3. Identifying and mitigating risks to the success of the project
Start Up Initiation / Planning
Execution / Delivery
Close
စတင ေဆာငရြကသည
အစပးျခငး / အစအစဥ ေရးဆြျခငး
ေဆာငရြကျခငး / ေပးေ၀ျခငး
အျပးသတသည ။ နဂးခပသည။
Start Up Initiation / Planning
Execution / Delivery
Close
Purpose
Project Brief
Strategic fit
Objectives
Business Case
Stage Plan
(Initiation)
Scope
Recruit team
Plan deliverables
Prepare Project Plan
Develop Quality plan
Baseline Schedule
Baseline Budget
Risk Management
Strategy
Risk Register
Issues Register
Approvals
Communication Plan
Benefits Review Plan
Production of
deliverables
Monitor/Control
Quality
management
Time management
Cost management
Risk management
Issue resolution
Change
Management
Update Project
Plan
Reporting
Communications
Acceptance of
Deliverables
Hand over
deliverables
Celebrate!
Contract closeout
Team feedback
Recommendations for
further action
Post Implementation
Review
Start Up Initiation / Planning
Execution / Delivery
Close
Start Up Initiation Execution Close
Products Define / Clarify Analyse Monitor progress
Acceptance
Scope Scope out high level deliverables
Plan deliverables / products
Manage production of deliverables
Final acceptance of deliverables
Team / Stakeholders
Comm Strategy / Resource planning
Recruit team and involve in planning
Production of deliverables
Closeout
Risk Management
Start Risk Register
Assess risks and mitigate
Ongoing assessment and mitigation
Close Risk Register
1. Risk Identification
2. Risk Assessment
3. Risk Evaluation
4. Risk Response / Mitigation
စြန႔စားမႈ က ခြျခား ေရြးထတ ျခငး
စြန႔စားမႈ က အက ျဖတျခငး
စြန႔စားမႈ က တနဖး ျဖတျခငး
စြန႔စားမႈ က တ႔ျပနျခငး
Avoid Mitigate Accept Transfer
The risk is eliminated from the project
The risk is mitigated to acceptable levels by the use of contingency plans and/or insurances
The risk is not mitigated and the project assumes responsibility for its consequences
The risk is transferred to another party or another project
Objective Achieved by
1. Ensuring outputs are delivered on time, to specification and within budget
Engaging with the project team during the initiation phase to obtain accurate estimates and commitment to completing on time, within budget and to specification
2. Developing and maintaining effective communications with the major stakeholders
Having a communications strategy and engaging with the project team and stakeholders during initiation and execution phases to ensure effective communications and planning
3. Identifying and mitigating risks to the success of the projects
Using a formal risk management framework to identify and mitigate risks
Products aligned to business strategy
Clear scope definition and tight change control
Strong sponsorship
Appropriate and skilled project team
Good communication with team and stakeholders; Meeting stakeholder expectations
Managing risks
Start Up Initiation
/ Planning
Execution Close
Authorise Initiation
Authorise Closure
Authorise the
project Authorise a Stage or
Exception Plan
Give ad hoc direction
Based on PRINCE2® Process Model for Directing a Project (2009 Edition)
Project Mandate
Project Programme Portfolio
Single project Related group of projects aligned to a business objective
Broader group of projects aligned to business strategy
Success is measured by time, cost and scope (quality)
Success is measured by ROI, new functionalities and benefits realisation
Success is measured by the aggregate performance of the components
Managed by single project manager
Managed by programme manager + project managers
Managed by portfolio manager + project managers
Doing the right projects
Ensuring outputs are aligned to business strategy and deliver tangible benefits
Monitoring projects, programmes and portfolios
Taking remedial action where required
Products give rise to benefits
It is because of the benefits that we do projects
Benefits often take time to be realised
Therefore it’s important to monitor Benefits Realisation
To implement a project management culture is a big cultural change for an organisation
It doesn’t happen overnight
A phased progressive introduction of various tools and techniques will give employees time to learn new skills before moving on to others
The speed of implementation may have to be adjusted according to rate of uptake
Culture of Excellence
Need for projects in order to change
Project Management Maturity Model
Step-by-step introduction of tools & techniques
The Project Life Cycle
Managing Risk
Project Governance
Benefits Realisation
Introduction to Project Management
Managing Risks on Projects
Project Leadership
Project Governance
Benefits Management
စမကနး စမခန႔ခြျခငး (မတဆက)
စြန႔စားမႈ စမခန႔ခြျခငး
စမကနး ေခါငးေဆာငမႈ အတတပညာ
စမကနး အပခပျခငး
အကးခစားခြင စမခန႔ခြျခငး
Course objectives ◦ To understand the basics of project management;
◦ To understand basic project management terminology;
◦ To be able to manage a small project using common-sense and good communication, as well as elements of a formal project management methodology.
စမကနး စမခန႔ခြျခငး (မတဆက)
This half-day course shows you how to identify, assess and appropriately manage risks using techniques based on the ISO 31000 risk management standard.
စြန႔စားမႈ စမခန႔ခြျခငး
This half-day course looks at different styles of leadership and how they can be best used in various situations.
စမကနး ေခါငးေဆာငမႈ အတတပညာ
This one-day course teaches a framework, based on PRINCE2™ to control the projects that your organisation chooses to run.
စမကနး အပခပျခငး
Benefits are often delivered (or accrue) after the close of a project.
This course teaches a framework that can be used to define the expected benefits and measure the actual benefits realised.
အကးခစားခြင စမခန႔ခြျခငး
Choose from: ◦ Principles of Project Management
◦ Project Management Life Cycle
◦ Project Organisation
◦ Managing time, cost and quality
◦ Human Resources and Communication
◦ Risk Management
◦ Project Control and Evaluation
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Copyright: Sage Consulting Limited