Macon County Commissioner Agenda Packet 07-10-2012

7/31/2019 Macon County Commissioner Agenda Packet 07-10-2012

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MACON COUNTY BOARD OF COMMISSIONERS

JULY 10, 2012

AGENDA

1. Call to order and welcome by Chairman Corbin2. Announcements3. Moment of Silence4. Pledge of Allegiance5. Public Hearing(s)

A. Rural Operating Assistance Program (ROAP) application Macon County TransitNOTE: Consideration of the application will immediately followthe public hearing

6. Public Comment Period7. Adjustments to and approval of the agenda8. Reports/Presentations

A. Compensation and Classification Study John Anzivino andStephanie Davis with Springsted, Inc.

9. Old BusinessA. Discussion regarding pool renovations

10.New BusinessA. Change Order #12 on the Little Tennessee River/Cartoogechaye

Creek Trunk Sewer Project County Manager

B. Resolution regarding addition of 457 plan benefit provider Human Resources Director

C. Voluntary agriculture district ordinance amendment MikeBreedlove

D.Request for funds from Economic Development Commissionreserve County Manager

E. Designation of voting delegate to the NCACC Annual Conference


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11.Consent Agenda Attachment #11All items below are considered routine and will be enacted by one motion. Noseparate discussion will be held except on request of a member of the Board ofCommissioners.

A. Minutes of the June 12th meeting.B. Budget amendments -- #1 through #9C.Tax releasesD.Tattoo fee review Macon County Public HealthE. Monthly ad valorem tax collection report

12.AppointmentsA. Board of Adjustment

13.Closed session (if necessary)A. Per G.S. 143-318.11(a)(3) To consult with the attorneyB.Per G.S. 143-318.11(a)(4) To discuss matters relating to the

location or expansion of industries or other businessesC.Per G.S. 143-318.11(a)(5) To instruct staff on negotiating for

the purchase of real property

14.Adjournment/Recess


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AGENDA ITEM

MEETING DATE: July 10, 2012

DEPARTMENT/AGENCY: Macon County Transit

SUBJECT MATTER: Public Hearing on Rural Operating Assistance

Program (ROAP) Application

DEPARTMENT HEAD COMMENTS/RECOMMENDATION:

Please see the attached Public Hearing Notice for more details. Alsoattached is the Certified Statement for the boards consideration immediatelyfollowing the public hearing. The application covers three separatetransportation programs involving a total of $133,374 in funding for thecounty. Transit Director Kim Angel will be at the meeting to provideadditional details and to answer questions.

COUNTY MANAGERS COMMENTS/RECOMMENDATION:

Attachments ___2_ Yes ___ No

Agenda Item 5A


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Public Hearing Notice

This is to inform the public of the opportunity to attend a public hearing on the proposed Rural OperatingAssistance Program (ROAP) application to be submitted to the North Carolina Department ofTransportation no later than June 20, 2012 by the county ofMacon. The public hearing will be heldon July 10, 2012 at 6:00 p.m. at the Macon Countycommissioners meeting in the Macon CountyCommissioners Board Room of the Macon County Courthouse located at 5 W. Main St., Franklin,NC 28734. Macon County will provide auxiliary aids and services under the ADA for disabled personswho wish to participate in the hearing. Anyone requiring special services should contact Kim Angel(Transit Director) as soon as possible so that arrangements can be made.

The programs included in the Rural Operating Assistance Program application are:

1. Elderly & Disabled Transportation Assistance (EDTAP) Program provides operating assistance forthe public transportation of elderly and disabled citizens.

2. Employment Transportation Assistance Program provides operating assistance for the publictransportation of persons with employment related transportation needs.

3. Rural General Public (RGP) Program provides operating assistance for the public transportation ofpersons living in non-urban areas of the county.

The period of performance for Rural Operating Assistance Program funds is July 1, 2012 through June30, 2013. The FY2013 individual program totals are:

PROGRAM TOTALEDTAP $59,339

EMPL $10,182RGP $63,853

TOTAL $133,374

This application may be inspected at the Macon County Transit office located at 36 Pannell Ln,

Franklin, NC 28734 from 8:30 a.m. 5:00 p.m., Monday-Friday . Written comments should be

directed to Kim Angel, Transit Director, 5 W. Main St., Franklin, NC 28734, before July 6, 2012.


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CERTIFIED STATEMENTFY 2013

RURAL OPERATING ASSISTANCE PROGRAM

County of MACON

WHEREAS, the state-funded, formula-based Rural Operating Assistance Program (ROAP) administeredby the North Carolina Department of Transportation, Public Transportation Division provides funding for

the operating cost of passenger trips and for other transportation services for counties within the state;

WHEREAS, the county uses the most recent transportation plans (i.e. CTSP, CTIP, LCP) available andother public involvement strategies to learn about the transportation needs of agencies and individuals inthe county before determining the sub-allocation of these ROAP funds;

WHEREAS, the county government or regional public transportation authorities created pursuant toArticle 25 or Article 26 of Chapter 160A of the General Statutes (upon written agreement with themunicipalities or counties served) are the only eligible recipient of Rural Operating Assistance Programfunds which are allocated to the counties based on a formula as described in the Program Guidelinesincluded in the ROAP application. NCDOT will disburse the ROAP funds only to counties and eligibletransportation authorities and not to any sub-recipients selected by the county;

WHEREAS, the county finance officer will be considered the county official accountable for theadministration of the Rural Operating Assistance Program in the county, unless otherwise designated bythe Board of County Commissioners;

WHEREAS, the passenger trips and transportation services provided with ROAP funds must beaccessible to individuals with disabilities and be provided without discrimination on the basis of nationalorigin, creed, age, race or gender (FTA C 4702.1A, FTA C 4704.1, Americans with Disabilities Act1990); and

WHEREAS, the period of performance for these funds will be July 1, 2012 to June 30, 2013 regardlessof the date on which ROAP funds are disbursed to the county.

NOW, THEREFORE, by signing below, the duly authorized representatives of the Countyof MACON North Carolina certify that the following statements are true and accurate:

The county employed a documented methodology for sub-allocating ROAP funds that involved theparticipation of eligible agencies and citizens. Outreach efforts to include the participation of theelderly and individuals with disabilities, persons with limited English proficiency, minorities and lowincome persons in the countys sub-allocation decision have been documented.

The county will advise any sub-recipients about the source of the ROAP funds, specific programrequirements and restrictions, eligible program expenses and reporting requirements. The county willbe responsible for invoicing any sub-recipients for unexpended ROAP funds as needed.

The county will monitor ROAP funded services routinely to verify that ROAP funds are being spenton allowable activities and that the eligibility of service recipients is being properly documented. Thecounty will maintain records of trips and services for five years that prove that an eligible citizen wasprovided an eligible service or trip on the billed date, by whatever conveyance at the specified cost.

The county will be responsible for monitoring the safety, quality and cost of ROAP funded servicesand assures that any procurements by subrecipients for contracted services will follow stateguidelines.

The county will conduct regular evaluations of ROAP funded passenger trips and transportationservices provided throughout the period of performance.


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The county will only use the ROAP funds to provide trips when other funding sources are notavailable for the same purpose or the other funding sources for the same purpose have beencompletely exhausted.

The county assures that the required matching funds for the FY2013 ROAP can be generated fromfares and/or provided from local funds.

The county will notify the Mobility Development Specialist assigned to the county if any ROAPfunded services are discontinued before the end of the period of performance due to the lack offunding. No additional ROAP funds will be available.

The county will provide an accounting of trips, services and expenditures in semi-annual reports toNCDOT Public Transportation Division or its designee.

Any interest earned on the ROAP funds will be expended for eligible program uses as specified in theROAP application. The County will include ROAP funds received and expended in its annualindependent audit on the schedule of federal and state financial assistance. Funds passed through toother agencies will be identified as such.

The county is applying for the following amounts of FY 2013 Rural Operating Assistance Programfunds:

State-Funded Rural Operating Assistance Program Allocated Requested

Elderly & Disabled Transportation Assistance Program (EDTAP) $59,339 $59,339

Employment Transportation Assistance Program (EMPL) $10,182 $10,182

Rural General Public Program (RGP) $63,853 $63,853

TOTAL $133,374 $133,374

WITNESS my hand and county seal, this day of , 20 .

Signature of Board of County Manager/Administrator Signature of Board of County Commissioners Chairperson

Printed Name of County Manager/Administrator Printed Name of Chairperson

State of North Carolina County of

Signature of County Finance Officer

Printed Name of County Finance Officer

County Seal Here


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AGENDA ITEM


DEPARTMENT/AGENCY: Human Resources

SUBJECT MATTER: Compensation and Classification Study by

Springsted, Inc.


John Anzivino and Stephanie Davis with Springsted, Inc. will present a

PowerPoint presentation on the firms study of, and recommendations for,

the countys compensation and classification plan.


Attachments _____ Yes _X_ No

Agenda Item 8A


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AGENDA ITEM


DEPARTMENT/AGENCY: Governing Board

SUBJECT MATTER: Discussion regarding pool renovations


The Chairman has requested time on the agenda to discuss the planned

renovations to the swimming pool at the county recreation park. No action

is anticipated.


Attachments _____ Yes __X_ No

Agenda Item 9A


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AGENDA ITEM


DEPARTMENT/AGENCY: County Manager

SUBJECT MATTER: Change Order #12 on the Little TennesseeRiver/Cartoogechaye Creek Trunk Sewer Project


Please see the attached change order on this project, which results in a netincrease of $25,519.23 and one additional day of contract time. Alsoattached is a letter from McGill Associates that summarizes the changes andincludes a recommendation for approval. The County Manager can providefurther details at the meeting.


The project is complete with the exception of the reuse system. Thestate has allowed a modification to the original requirement that will beless expensive and more useful. With the approval of this change orderand budget amendment, we still have a balance in the project fund ofover $129,000. I feel this is more than enough to complete the entireproject with no additional local funds being required. I recommendapproval.


Agenda Item 10A


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AGENDA ITEM


DEPARTMENT/AGENCY: Human Resources

SUBJECT MATTER: Resolution regarding addition of 457 plan

benefit provider


This would be the first step in authorizing Prudential to offer our employees

what is known as a 457 or deferred compensation plan. Prudential

currently administers our 401(k) plan. We have an existing 457 plan

provider but would simply like to offer employees another option. In

addition to the resolution, there are two other documents attached for your

information that provide highlights of the plan. If approved, the board

would also need to authorize the County Manager to sign a third-partyadministrator agreement, pending review and approval by the County

Attorney.



Agenda Item 10B


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ResolutionMacon County Board of Commissioners

Whereas, the Macon County Board of Commissioners wishes to provide aqualified defined contribution plan to the employees of Macon County;and

Whereas, the State of North Carolina has established the North CarolinaPublic Employee Deferred Compensation Plan, a qualified governmental

Deferred Compensation Plan under Internal Revenue Code 457(b) forpublic employees of North Carolina.

Therefore, be it resolved that the Macon County Board ofCommissioners has adopted the North Carolina Public EmployeeDeferred Compensation Plan, as known as NC Deferred Comp, underthe terms of the Plan Document and the Third-Party AdministratorAgreement. All employees shall become eligible to defer compensationimmediately.

Adopted this 10th day of July, 2012.

__________________________________Chairman

__________________________________Date


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The NC Deferred Compensation Plan (457)The NC Deferred Compensation Plan is a deferred compensation plan available ONLY to North Carolina public employees.

This includes full-time, part-time, and temporary employees. The Plan also includes elected and appointed officials along with

rehired retired employees. This does not include independent contractors. The State offers this Plan to help you reach your

retirement savings goals by taking advantage of:Automatic pre-tax payroll deductions. Your contributions to the NC Deferred Compensation Plan come out of your

paycheck automatically, before taxes are taken out, which means more money in your pocket now. And these contributions

grow tax-deferred until retirement. You can change your contribution amount at any time, so you are not locked into any

particular amount. And you can also suspend or stop contributions at any time.

100% vesting. You are fully vested in the Plan from your first contribution to your last. To be vested means to own,

which means the money is always yours.

Online retirement planning tools. The Plan allows you the opportunity to access your Plan account 24 hours

a day, 7 days a week, as well as being able to access a host of retirement articles, interactive calculators, and more!

Visitwww.NCPlans.prudential.com to learn more.

Quarterly statements to keep you informed.

After you are enrolled, you will receive statements at your homeaddress four times a year. These detail your account activity, fund performance, and much more.

Multiple investment choices. Invest in vehicles that range from high growth to highly conservative so you can make

the most responsible decision for your future.

Simple investing with GoalMaker. GoalMaker is a no-cost, optional, easy-to-use asset allocation program thatautomatically guides you to an age-appropriate investment mix based on your personal information.

Convenient asset consolidation. To simplify your financial life, the NC Deferred Compensation Plan allowsfor rollovers from other qualified plans that you may have from previous employers.

One-on-one help. The NC Deferred Compensation Plan has qualified Regional Retirement Education Managers

who are available via phone, email, or in person to answer your questions or help you to get the most out of the Plan.


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You can invest in 11 funds spanning across the following categories:

Maximize your tax-deferred retirement savings

If your employer also provides access to the NC 401(k) Plan, consider enrolling in both. By contributing to both plans,

you have the ability to save considerably more tax-deferred money for your retirement.

Investments in the NC Supplemental Retirement Plans

Potentially Lower Risk & Reward

Fixed Income

NC Fixed Income Fund

Small/Mid Cap

NC Small/Mid Cap Value Fund

NC Small/Mid Cap Index Fund

NC Small/Mid Cap Growth Fund

Potentially Higher Risk & Reward

Global

NC Global Equity Fund

International

NC International Index Fund

NC International Fund

Stable Value

NC Stable Value Fund

Large Cap

NC Large Cap Index Fund

NC Large Cap Value Fund

NC Large Cap Growth Fund

Stable Value These investments carry potentially lower risk

and reward. Stable value investments emphasize safety of princi-

pal. They generally invest in high-quality, fixed income securities

with short maturities.

Fixed Income Funds that invest solely in fixed income

investments, such as bonds or certificates of deposits. Fixed

income investment funds are subject to interest rate risk; their

value will decline as interest rates rise.

Large Cap These funds are comprised of holdings in larger

U.S. companies. Within this grouping are: Growth funds that focus

on aggressive companies and offer a higher risk/return; Value

funds that invest in companies that are determined to be under-

priced by fundamental measures; and Index funds that try to followthe general pattern of risk/return for the grouping as a whole.

Small/Mid Cap Funds comprised of holdings in small to mid-

size U.S. companies. Within this grouping are: Growth funds that

focus on aggressive companies and offer a higher risk/return; Value

funds that invest in companies that are determined to be under-

priced by fundamental measures; and Index funds that try to follow

the general pattern of risk/return for the grouping as a whole.

Smaller companies may present greater opportunities for capital

appreciation, but also may involve greater risks than larger, more

well-established companies. As a result, the value of stocks

issued by smaller companies may fl uctuate up and down more

than stocks of larger companies.

Global Funds comprised of holdings in companies located

around the world, including those based in the U.S.

International Funds comprised of holdings in companies only

located outside of the U.S. Investing in foreign securities presents

certain unique risks not associated with domestic investments, such

as currency fl uctuation and political and economic changes in the

country in which the foreign company is based. This may result in

greater share price volatility.

Asset allocation and diversification are wise investment strategies for

providing retirement investors the most protection and opportunity in

any market condition.

The chart below outlines the categories, the level of risk associated

with each category and your investment options within each category.

For more information about the funds offered, refer to the fund fact

sheets available online atwww.NCPlans.prudential.com or

contact your Regional Retirement Education Manager.


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Make up for lost time with catch-up contributions

People are always concerned about saving enough for retirement. By enrolling in the NC Deferred Compensation Plan,you have two ways to catch up and contribute more:

1. Standard catch-up allows you to, in the three calendar years prior to normal retirement age, contribute more

up to double the annual contribution limitinto the Plan. The additional amount that you may be able to contribute under

the Standard catch-up option will depend upon the amounts that you were able to contribute in previous years but did not.

2. Age 50+ catch-up. If you will be age 50 on or before December 31, 2009, you may contribute an additional

amount of $5,500 to the Plan.

You cannot use the Age 50+ catch-up and the Standard catch-up in the same year.

Rollovers into the NC Deferred Compensation PlanApproved balances from an eligible governmental 457(b), 401(k), 403(b), or 401(a)

plan or an Individual Retirement Account (IRA) may be rolled over into the Plan.Take loans from your accountIf you are enrolled in the NC Deferred Compensation Plan, you can borrow from $1,000 to $50,000 or 50% of your total account

balance (whichever is less). You have up to five years to repay a loan, or up to 15 years if the money is used to purchase your

primary residence. You may only have one loan outstanding at any time, and there is also a $60 loan initiation fee.

If you have a loan with the NC Deferred Compensation Plan and leave your job or are terminated, the remaining balance must

be paid in full or it is deemed a distribution and is subject to ordinary income tax.

To obtain a complete copy of the loan policy, or to find out if you are eligible for an unforeseen emergency withdrawal, contact

a Participant Service Representative at 1-866-NCPlans (1-866-627-5267). You may also request a copy by writing to

Prudential Retirement, 30 Scranton Office Park, Scranton, PA 18507, or by email at [email protected].

Distribution optionsBefore retirementWithdrawals from your NC Deferred Compensation Plan account are never subject to a 10% federal income tax penalty. You are,

however, subject to paying taxes at your current income tax rate, and are limited to the reasons for withdrawal. Your money can

be withdrawn before retirement if you:

Reach age 70; Have an unforeseeable emergency, as defined by the Internal Revenue Code;

Become permanently disabled; Experience a severance of employment, as defined by the Internal Revenue Code; or

Request an in-service transfer to purchase service credits with the Retirement System (this type of distribution is NOT subject to

ordinary income tax).

At retirement

When the time comes for you to begin enjoying the next phase of your life, you have many options to choose from, including:Leave your funds in the Plan (subject to federal rules on minimum required distributions): You can

leave your money in the NC Deferred Compensation Plan, even if you leave public employment.

Take a full or partial systematic withdrawal (periodic payments to fit your need): You can opt to receive

a lump sum, periodic payments, a partial lump sum with the remainder paid in periodic payments, or an annuity.

Roll over your balance to an eligible governmental 457(b), 401(k), 403(b) or 401(a) plan, or to an

Individual Retirement Account (IRA): If youre retiring or changing jobs, you may want to consider this option. Please

keep in mind that if you roll over your Deferred Compensation Plan balance to a 401(k), 403(b), 401(a) plan, or an IRA,

distributions taken before age 59 may also be subject to the 10% early withdrawal federal tax penalty. Please consult a

tax professional for more information.

In 2009, members can contribute

a total of $16,500 to their

NC Deferred Compensation Plan.


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What happens to my account when I die?

Your designated beneficiary(ies) will receive the remaining value of your account, if any. Your beneficiary(ies) must contact

Prudential Retirement to request a distribution.

Questions?

Visitwww.NCPlans.prudential.com, or call 1-866-NCPlans (1-866-627-5267). One of your Regional

Retirement Education Managers is ready to sit down with you one-on-one (in person or on the phone) to:

Help you enroll in the Plan;

Give you tips to maximize all that the Plan offers;

Discuss investment strategies; Assist in performing account transactions;

Explain distribution options when its time to retire;

And more!

Keep in mind that application of asset allocation and diversification concepts does not ensure safety of principal and interest.It is possible to lose money by investing in securities.

Investing in securities involves risk, including the possible loss of principal. Unforeseen market conditions have the potential to maximize losses. Investors are urged to

carefully consider their personal risk tolerance, retirement time horizon, and willingness to weather severe market downturns before making investment decisions.

The investment options listed within this brochure and your plan are insurance separate accounts and are issued under group annuity contracts by Prudential RetirementInsurance and Annuity Company (PRIAC), Hartford, CT, a Prudential Financial company.

Prudential Retirement is a registered service mark of The Prudential Insurance Company of America, Newark, NJ and its affiliates. Prudential Retirement is a PrudentialFinancial business. Securities products and services are offered by Prudential Investment Management Services LLC (PIMS), Three Gateway Center, 14th Floor, Newark, NJ07102-4077. PIMS is a Prudential Financial company. Regional Retirement Education Managers are registered representatives of PIMS.

INST-20090622-A029369 NOGD006Ed. 06/2009 Printed 06/2009

PRUDENTIAL RETIREMENT


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Offer your employees a chance for a more financially secure

retirement with the NC Deferred Compensation Plan (NC 457 Plan)Its easy. It makes sense. And your employees will appreciate you for it.The NC Deferred Compensation Plan is the state-sponsored deferred compensation plan (also known as a 457 Plan) available ONLY to

North Carolina public employees. As an employer in the State of North Carolina, you have the ability to offer your employees this unique Plan.

Catch-up contributions. "Pre-retirement" and "over 50" catch upcontributions, which can be made over the course of the year, are

great opportunities for members to make up for lost time or bridge

any gaps in retirement income.

Multiple custom investment choices. 11 custom-developed andpriced investment options include Stable Value, Fixed Income,

Large Cap, Small/Mid Cap, International, and Global to meetany investing goal.

Investing made easy with GoalMaker. This simple, no-cost assetallocation program guides members to an investment mix based on

their age and comfort with investment risk.

Convenient asset consolidation. Employees can simplify theirfinancial lives because the Plan allows for rollovers from other

qualified plans from previous employers.

The ability to take loans. If necessary, members can access theirsavings through loans or hardship withdrawals.

You can offer the NC Deferred Compensation Plan, even if you

already have a 457 Plan in place from another provider

You have the fl exibility of several options:

1.Terminate other 457 Plan(s) and merge the existing 457 Plans,giving employees the ability to consolidate their assets in the

NC Deferred Compensation Plan.

2.Suspend active participation in other 457 Plan(s), allowingemployees to keep their existing investments working for them.

3.Keep your other, existing 457 Plan(s) active, giving youremployees even more choices.

About the NC Deferred Compensation Plan

If youre new to the NC Deferred Compensation Plan, its packed with

outstanding benefits for both employer and employee, including:

Automatic pre-tax payroll deductions. Contributions to the Plancome out of members gross pay automatically, so they save on a

tax-deferred basis conveniently and automatically.

Employer Benefits

The NC Deferred Compensation Plan is a win for you and for your employees. Here's why:

Member BenefitsUnmatched Plan oversight(Audits, investment review, anddue diligence)

Simplified Plan administrationand remittance process(Single Plan vendor)

Consolidated assistance[Regional Retirement EducationManagers and Account Executiveshandle both NC 401(k) and NCDeferred Compensation Plan]

Combined quarterly statements(Single statement for both Plans)

A comprehensiveAnnual Benefit Statement(Summarizes all state/federal

Retirement accounts)Lower investing fees*

One-on-one assistance(Regional Retirement EducationManager support)

No cost to add the Plan

No increase to the number ofPlan administrators(Simplified Plan/account management)

Award winning Plancommunications(Member education)

Benefitsfor Both

Enjoy the power and convenience of combining Plans with Prudential Retirement. Not only are there benefits for you as an employer, but also for your members, as wellas features that are helpful for both you and your employees. This graphic illustrates how the NC Deferred Compensation Plan is a true win-win!


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Offer your employees a chance for a more secure retirement with the NC Deferred Compensation Plan

* The State combined administration of the NC 401(k) Plan and NC Deferred Compensation Plan with Prudential Retirement. The size and scale of both plans was used to negot iate lower fees with institutional fund managers, r esultiin the potential for significantly lower investment-related fees, depending on the employee's account size.

Please keep in mind that it is possible to lose money by investing in securities. Application of asset allocation and diversification concepts does not ensure safety of principal.

Regional Retirement Education Managers are registered representatives of Prudential Investment Management Services LLC (PIMS), Three Gateway Center, 14th Floor, Newark, NJ 07102-4077. PIMS is a Prudential Financial compaRetirement products and services are provided under group variable annuity contracts issued by Prudential Retirement Insurance and Annuity Company (PRIAC), Hartford, CT, a Prudential Financial company. Prudential Retirementis a registered service mark of The Prudential Insurance Company of America, Newark, NJ and its affiliates. Prudential Retirement is a Prudential Financial business.

PRUDENTIAL RETIREME

S a v e W e l l . L i v e W e l l .

Access to their money. If a member terminates employment (orretires), he or she can withdraw their 457 Plan account balance at

any age without early withdrawal penalties.Flexible distribution options. When it comes time for that dream

retirement, the Plan offers a variety of ways to withdraw savings so

members can choose the method that best meets their needs.

Online account access and helpful retirement planning tools. In addition to 24/7 access, members can tap into a host of

retirement articles, interactive calculators, and tutorials to help

better prepare them for saving wisely for retirement.

Its easy to add the NC Deferred Compensation Plan. Prudential

Retirement, the recordkeeper for the Plan, is positioned to

handle everything.

Whether you decide to offer the NC Deferred Compensation Planas a stand-alone Plan or add it to your lineup of existing 457 Plan(s),

our experienced Plan professionals are prepared to provide as much

assistance as youd like to ensure a smooth implementation and/or

transition process. We make it simple by helping you to:

Understand Plan provisions

Gather all necessary Plan documentation

Review options for your current 457 Plan(s)

Iron out payroll processing details

Accurately handle records conversion and asset transfer

Navigate legal contracts

Plan and develop member communications Handle the process of being placed on the next meeting agenda

for your governing board, if necessary

Create a transition timeline and review the milestones

INST-2009XXXX-A02XXXX NOFEd. XX/2009 Printed 04/

Important points to consider when deciding to offer or switchto the NC Deferred Compensation Plan:

Would my employees appreciate having the additionalopportunity to save for their retirement?

Would this Plan help me to attract and retain talent?

Is there a cost savings opportunity involved in addingthe NC Deferred Compensation Plan?

Is there a cost savings opportunity for replacingexisting plans?

Would adding this Plan simplify the Plan administrationand retirement education?

Would my employees appreciate having the abilityto access one website for both the NC 401(k) Plan

and the NC Deferred Compensation Plan?

Would there be any increased efficiencies, perhapsinvolving payroll or informational meetings?

Learn more about the advantages of adding the NC Deferred Compensation Plan to your benefits offering

Contact your Regional Retirement Education Manager directly or visitwww.NCPlans.prudential.com.

Experience the ease of implementation and enjoy expert Plan oversight, simplified administration, and increased

cost savings, all while improving the overall retirement savings experience for your employees with best-in-class

education and enrollment programs. It's a win-win decision you won't regret making.


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AGENDA ITEM



SUBJECT MATTER: Voluntary Agriculture District Ordinance

Amendment


The County Attorney is preparing the necessary document for the boards

consideration, and it will be available at the meeting Tuesday or perhaps

earlier via e-mail. Soil Conservation Supervisor Mike Breedlove will be at

the meeting to provide background information or answer questions.



Agenda Item 10C


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AGENDA ITEM


DEPARTMENT/AGENCY: County Manager

SUBJECT MATTER: Request for funds from Economic Development

Commission (EDC) reserve


The County Manager is requesting approval of a budget amendment thatwould allow $50,000 to be transferred from the EDC reserve fund torenovate a portion of the countys Business Development Center to coverHVAC, construction and clean-up costs.



Agenda Item 10D


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AGENDA ITEM



SUBJECT MATTER: Designation of voting delegate to the NCACC

Annual Conference


Please see the attached form from the North Carolina Association of County

Commissioners regarding the boards designation of a voting delegate for

the NCACC annual conference to be held in Raleigh August 16th

-19th.


Attachments __1__ Yes ___ No

Agenda Item 10E


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Designation of Voting Delegatesto NCACC Annual Conference

I, ______________________________________, hereby certify that I am the duly designated voting

delegate for ______________________________ County at the 105th Annual Conference of the North

Carolina Association of County Commissioners to be held in Wake County, N.C., on August 16-19,

2012.

Signed: ______________________________________

Title:_______________________________________

Article VI, Section 2 of our Constitution provides:

On all questions, including the election of officers, each county represented shall be entitled to onevote, which shall be the majority expression of the delegates of that county. The vote of any county in

good standing may be cast by any one of its county commissioners who is present at the time the vote

is taken; provided, if no commissioner be present, such vote may be cast by another county official,elected or appointed, who holds elective office or an appointed position in the county whose vote is

being cast and who is formally designated by the board of county commissioners. These provisions

shall likewise govern district meetings of the Association. A county in good standing is defined as onewhich has paid the current year's dues.

Please return this form to Sheila Sammons by: Friday, August 10, 2012:

NCACC

215 N. Dawson St.Raleigh, NC 27603

Fax: (919) 733-1065

[email protected]


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AGENDA ITEM



SUBJECT MATTER: Consent Agenda


A. Minutes Consideration of the minutes from the June 12th meeting per

attachment 11A.

B. Finance Consideration of budget amendments #1 through #9 per attachment11B.

C. Tax releases Consideration of tax releases in the amount of $518.30 perattachment 11C. The supporting documentation is on file in the Deputy Clerksoffice.

D. Tattoo fee review Consideration of recommended fee change as outlined onattachment 11D from Macon County Public Health.

E. Monthly Tax Collection Report For the boards information, the monthly advalorem tax collection report is attached as 11E. It does not require board action.


Attachments 13 Yes No

Agenda Items 11A, 11B, 11C, 11D, 11E


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Minutes06/12/12Page 1 of 6

MACON COUNTY BOARD OF COMMISSIONERSJUNE 12, 2012

MINUTES

Chairman Corbin convened the meeting at 6:03 p.m. All Board

Members, the County Manager, Deputy Clerk, Finance Director, CountyAttorney, members of the news media and interested citizens werepresent.

ANNOUNCEMENTS: Commissioner Beale invited those in attendance toa Flag Day celebration at the Junaluska Masonic Lodge. CommissionerKuppers noted the passing of Dale Hough and spoke of Mr. Houghscontributions to the community and the Franklin High School footballprogram. The Finance Director explained that there were a number ofbudget amendments to add to the agenda, as well as an ordinanceamending the Fiscal Year 2011-12 budget.

MOMENT OF SILENCE: Chairman Corbin asked those in attendance toobserve a moment of silence and to remember Mr. Hough and his family.

PLEDGE TO THE FLAG: Led by Commissioner Tate, the pledge to theflag was recited.

PUBLIC COMMENT: Catherine Robb spoke to the board regarding theproposed fire substation being considered for Mason Branch Road in theCowee district, and addressed the additional tax burden that it wouldplace on the community. She suggested that county officials consider

placing a fire station near the Macon County Airport. Chairman Corbinrecognized David Nicholson with the North Carolina Association ofCounty Commissioners (NCACC), who provided the board with an updateon legislative matters affecting counties. Mr. Nicholson is an outreachassociate with the NCACC and covers the 49 westernmost counties, andnoted that Macon was kind enough to lend us Ronnie Beale, who willrise to the office of 1st Vice-President of the NCACC at the annualconference later this year.

ADJUSTMENTS TO AND APPROVAL OF THE AGENDA: Upon a motionby Commissioner Kuppers, seconded by Commissioner Beale, the board

voted unanimously to approve the agenda as adjusted, as follows:

To add an appointment to the Macon County Child FatalityPrevention Team under Appointments as Item 12E, per ChairmanCorbin.


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TENNESSEE VALLEY AUTHORITY SETTLEMENT: The CountyManager informed the board that the Swain County Board ofCommissioners would be considering a resolution later this monthrequesting the states General Assembly to allocate funds received fromthe Tennessee Valley Authority (TVA) settlement to be distributed based

on the settlement agreement. The resolution states that the AttorneyGeneral of North Carolina has settled a lawsuit with TVA in regards topollution emission in the Great Smoky Mountains and othermountainous areas of Western North Carolina, and the County Managernoted that Swain County officials are concerned where the funds fromthe settlement might end up going. The County Manager read theproposed Swain resolution for the record, which requests statelawmakers to adopt specific guidelines for the grant processes of thissettlement fund to specifically address the needs of the area affected bythe pollution generated by TVA and to give priority to those projects andproposals being submitted from the TVA Region. Upon a motion by

Commissioner Beale, seconded by Commissioner Haven, the board votedunanimously to authorize the County Manager, County Attorney and theChairman to compose a letter in support of the Swain resolution.

CONSIDERATION OF THE FISCAL YEAR 2012-13 BUDGETORDINANCE: The County Manager reviewed a list of minor changes tothe proposed budget, which the board members had agreed to byconsensus during the budget work sessions. Commissioner Tateexplained his recommendation that, out of five departments that hadsubmitted proposed tax increases, only the Mountain Valley VolunteerFire Department be granted the requested increase in its fire district tax

rate for the upcoming year, with that rate increase being one-tenth of onecent. The County Manager briefed the board on the ongoingcompensation and classification plan study. While a full presentation isscheduled for the July 10th regular meeting, he explained that thepreliminary indications are that some county salaries are belowminimum levels while others are underpaid versus the average for thatposition. Funding for adjustments stemming from the study is notincluded in this years budget, he added, and requested that the boardconsider a one-year, one-time benefit of 24 additional hours of annualleave for each full-time employee as a means of showing appreciation.He explained that to do so would not require an additional appropriation

in the new budget. The board agreed to consider this as a separate itemfrom the budget ordinance. The commissioners reiterated their supportfor all of the countys volunteer fire departments, and would be preparedto offer assistance mid-year if needed. Upon a motion by CommissionerBeale, seconded by Commissioner Kuppers, the board votedunanimously to approve the budget ordinance for Fiscal Year 2012/2013


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as presented, balanced with appropriations and revenues of$44,391,193. A copy of the ordinance (Attachment 1) is attached and ishereby made a part of these minutes. With regard to the extra annualleave, Commissioner Tate questioned the cost of covering shifts in thelaw and emergency services departments, and the County Manager said

he and Finance Director discussed this and found a way to shift funds sothat no impact was foreseen. After further comments from boardmembers, Commissioner Kuppers made a motion, seconded byCommissioner Beale, to approve the 24 hours of additional annual leave,to be provided to employees in the upcoming fiscal year. CommissionerHaven said he sees this as a big expense that would cost the county inthe long run, adding he does not see it as a benefit and that employeeswould prefer more money to time off. The motion passed 4-1 withCommissioner Haven opposing.

LEASE AGREEMENT WITH THE GEM & MINERAL SOCIETY OF

FRANKLIN The County Attorney explained that the county wasconsidering a renewal of the lease for the old county jail on Phillips Streetwith the Gem & Mineral Society of Franklin for a period of five years at arate of $10 per year. He also explained that the required notice had beenpublished and that he had prepared a resolution and an updated leaseagreement with the society for the boards consideration. CommissionerBeale noted that the society had spent several thousand dollars duringrecent years to make improvements to the building. Upon a motion byCommissioner Beale, seconded by Commissioner Haven, the board votedunanimously to approve the resolution and lease agreement aspresented. A copy of the Resolution Leasing Property For a Term of up

to Ten Years (Attachment 2) and the lease agreement with the Gem &Mineral Society (Attachment 3) are attached and hereby made a part ofthese minutes.

LEASE AGREEMENT WITH THE FRANKLIN ARCHERS: The CountyAttorney explained that the county was considering leasing a portion ofproperty adjacent to South Macon Elementary School to The FranklinArchers, Inc. for use as an archery range, subject to the range beingopen to the public and reasonable regulations and rules. He hadprepared a resolution and a lease agreement for the boardsconsideration, noting in the resolution that the commissioners were

declaring the property surplus as part of this action. The term of thelease is for one year at a rate of $10, with the county being named as anadditional insured under the archers liability insurance. CommissionerBeale also pointed out that the agreement calls for the archers use of theproperty to not hinder hay production there. Upon a motion byCommissioner Beale, seconded by Commissioner Tate, the board voted


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unanimously to approve the Resolution of the Macon County Board ofCounty Commissioners Declaring Property to be Surplus and Approvinga One Year Lease of the Same by Macon County to The Franklin Archers,Inc., as well as the accompanying lease agreement, as presented. Theresolution (Attachment 4) and the lease agreement (Attachment 5) are

attached and are hereby made a part of these minutes.

VIDEO SWEEPSTAKES UPDATE: The County Attorney updated theboard on legislative developments regarding the video sweepstakes issue.He explained that the General Assembly appeared to be moving in adifferent direction with regard to the machines, seeking to regulate andtax them as opposed to outlawing them. Owners of such establishmentswould be required to pay the state $2,000 for a privilege license, plus$1,000 per machine, with a certain percentage of the gross receipts goingto the county to be used for local law enforcement and for publiceducation. The proposed law would allow counties to impose a

requirement for local licenses, with fees of up to $1,000 perestablishment and $500 per machine. He noted that he had prepared aresolution supporting the legislation for the boards consideration, if theboard was inclined to do so. Following discussion, the board membersagreed by consensus to remain neutral at this time, and took no action.

RENEWAL OF CONTRACT WITH NEW SOUTH STRATEGIES, LLC:Upon a motion by Commissioner Tate, seconded by CommissionerKuppers, the board voted unanimously to renew the contract with NewSouth Strategies, LLC to provide economic development services to thecounty for the upcoming fiscal year, based on the terms and conditions

of the current agreement.

AWARDING OF BID FOR MOBILE GENERATOR LIGHT TOWERS:Emergency Services Director David Key explained that the county hadopened bids for mobile generator light towers on June 4th, and hadreceived three bids. He said the county was a member of a regionalgroup stretching from Cherokee County to Buncombe County that hadreceived a Homeland Security grant in 2009, with the county to bereimbursed 100 percent. The project has been bid out twice, because thefirst time the county received five bids, but the one bid that was 100percent compliant was above the value of the grant. Certain options

were removed and the project was rebid. Of the three bids received, twowere 100 percent compliant, and Mr. Key recommended that the countyaward the low bid of $130,075 to Southeast Industrial Equipment. Thebid is for nine units, with Macon County to receive one of them. Upon amotion by Commissioner Tate, seconded by Commissioner Beale, theboard voted unanimously to award the bid as recommended.


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CONSENT AGENDA: Upon a motion by Commissioner Haven, secondedby Commissioner Tate, the following items on the consent agenda wereunanimously approved: Minutes Approved the minutes from the May8th, May 15th, May 21st, May 23rd, May 31st and June 5th meetings.

Budget amendments Approved the following budget amendments:#204 for the Sheriffs Department to appropriate drug forfeiture money inthe amount of $7,187 and controlled substance tax money in theamount of $1,502; #205 for E911 for the following items: to correctBudget Amendment #66, to reverse Budget Amendment #14, to transferpublic safety funds back to Fund 26 where they need to be tracked andreported and to allocate funds for general fund services; #206 for anumber of year-end amendments that cover numerous line items acrossvarious departments; (Revisions with corresponding numbers attached.)Tax releases There were no tax releases for the boards considerationat this time. Monthly ad valorem tax collection report No action

necessary. Ordinance Amending the Fiscal Year 2011-2012 BudgetOrdinance Attached.

VOLUNTARY AGRICULTURE DISTRICTS: By consensus and at therequest of Commissioner Beale, the board authorized the CountyAttorney and the County Manager to work on changes in the acreagerequirements for the voluntary agriculture districts.

APPOINTMENTS: Airport Authority Upon a motion by CommissionerHaven, seconded by Commissioner Kuppers, the board votedunanimously to reappoint Gary Schmitt to the Macon County Airport

Authority. Term of appointment is for six years, and will expire on June12, 2018. Board of Adjustment The board was notified that GaryDrake cannot accept the appointment to the Board of Adjustment madeby the commissioners at their meeting on May 15th, and that the vacancywill need to be readvertised. Health Board Upon a motion byCommissioner Beale, seconded by Commissioner Kuppers, the boardvoted unanimously to appoint Molly Phillips to a full-three term on theBoard of Health, with the term to run from July 1, 2012 to June 30,2015. Planning Board Upon a motion by Commission Haven,seconded by Commissioner Kuppers, the board voted unanimously toaccept the recommendation of the Town of Highlands Board of

Commissioners and appoint John Underwood to the Macon CountyPlanning Board, replacing Alan Marsh. Term of appointment is for threeyears and will run from January 2012 through January 2015. ChildFatality Prevention Team Upon a motion by Commissioner Beale,seconded by Commissioner Haven, the board voted unanimously toappoint David Key, as an emergency services provider, to serve on the


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Macon County Child Fatality Prevention Team, with the term ofappointment to run from June 5, 2012 (the date of the request) untilJanuary 31, 2014.

CLOSED SESSION: At 7:30 p.m., and upon a motion by Commissioner

Kuppers, seconded by Commissioner Haven, the board votedunanimously to go into closed session to preserve the attorney/clientprivilege under G.S. 143-318-11(3), not under G.S. 143-381.11(5) todiscuss property acquisition as originally intended. At 8:09 p.m., andupon a motion by Commissioner Beale, seconded by CommissionerKuppers, the board voted unanimously to come out of closed session. Noaction was taken.

ADJOURN: Upon a motion by Commissioner Haven, seconded byCommissioner Kuppers, the board voted unanimously to adjourn at 8:10p.m.

_____________________________ ______________________________

Jack Horton, County Manager Kevin CorbinClerk to the Board Board Chairman


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AGENDA ITEM



SUBJECT MATTER: Appointments


A. Board of Adjustment Please see the attached application for the Board ofAdjustment from Richard A. (Tony) Potts of Highlands. This appointment wouldfill the remaining slot on the board of adjustment left vacant by Gary Drake

declining reappointment. Term of appointment is for three years.

Attachments _1_ Yes __ No

Agenda Item 12A


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AGENDA ITEM

MEETING DATE: June 12, 2012


SUBJECT MATTER: Closed session


Per the request of the County Manager, a closed session to be held per G.S.

143-318.11(a) (3) for the purpose of consulting with the attorney, per G.S.

143-318.11(a) (4) to discuss matters relating to the location or expansion of

industries or other businesses and per G.S. 143-318.11(a) (5) to instruct staff

on negotiating for the purchase of real property.


A copy of G.S. 143-318.11 (Closed Sessions) is attached for your

information.

Attachments _1 Yes _ No

Agenda Item 13


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Macon County Commissioner Agenda Packet 07-10-2012

Documents

Transcript of Macon County Commissioner Agenda Packet 07-10-2012