Applications are invited from suitably qualified and experienced candidates for this position.

Intending applicants must:

o Be fully supportive of the ethos of Catholic Education;

o Be eligible for or hold a Working with Children Blue Card.o Be fully committed to creating and maintaining a child safe organisatio;

Catholic Education Services is an equal opportunity employer.

MacKillop Catholic College, Mount Peter

Fixed Term Position5 Year Contract

38 Hours Per Week8 October 2018 - 6 October 2023

Applications Close: 12pm, Wednesday 22 August 2018

Business Manager

1. Complete Employment Application FormComplete the attached Employment Application Form. Please notify your referees that you are applying forthis position and ensure you have their consent to nominate them. It is the Applicant’s responsibility toensure all referee information provided is accurate and contact details are correct. A referee from yourcurrent or most recent line manager must be included.

2. Covering Letter (Maximum 2 Pages)

Provide a covering letter outlining your experience and reason for applying for this position.

3. CV/Resume (Maximum 2 Pages)

Provide a CV/Resume which includes: Education Employment history (position, organisation, employment dates) Professional memberships Professional Development (any other courses you have completed or are currently enrolled in)

4.

5.

Supporting DocumentationProvide supporting documentation which include:

Qualifications and academic transcripts Practicum Reports (Graduate Teachers ONLY) Registration:

o Working with Children Blue Card

o Professional Membership

Submit ApplicationSubmit your application comprising of:

Employment Application Form Covering Letter CV/Resume Supporting Documentation

You will receive confirmation of receipt of your application.

HOW TO APPLY

QUICK TIP

Current employees are not required to provide supporting

documentation.

QUICK TIP

Do not bind/ place your application in a

folder or submit original copies of documentation.

Submit To: Mr Luke Reed Principal MacKillop Catholic College PO Box 1027 EDMONTON QLD 4869 Ph: 07 4045 5262 Email: hr.mountpeter@cns.catholic.edu.au

Employment Application Form

Document Name: Employment Application Form Document Number: HRF 11 Issue Number: 8 Issue Date: 07/04/2015 Reviewed Date: 25/10/2017

Position Applied For:

PERSONAL PARTICULARS

Mrs Ms Miss Other

POST CODE:

AS ABOVE POST CODE:

MOBILE:

TITLE: Mr

SURNAME:

GIVEN NAMES:

PREFERRED NAME:

RESIDENTIAL ADDRESS:

POSTAL ADDRESS:

HOME PHONE:

EMAIL:

RELIGION:

REFEREES

In order to make an informed decision on your suitability for the position, Catholic Education will require to speak to referees that you nominate. A referee is a person that can provide us with detail in respect to your work ethic, experience and competency. Please list three referees, including a line manager in your most recent position. For teaching positions, you must include a line manager in your most recent education position, eg Principal. A Church representative/Religious or Clergy reference is defined as a Parish Priest, Bishop or member of a religious order. We reserve the right to request an additional referee if we believe a person has not been fully forthcoming.

Referee 1 (Line Manager) Referee 1 (Employer)

Name: Name:

Position: Position:

Organisation: Organisation:

Mobile: Mobile:

Email: Email:

Referee 3 (Church Representative) Referee 4 (Other Professional)

Name: Name:

Position: Position:

Organisation: Organisation:

Mobile: Mobile:

Email: Email:

PREVIOUS SURNAME:

Employment Application Form

Document Name: Employment Application Form Document Number: HRF 11 Issue Number: 8 Issue Date: 07/04/2015 Reviewed Date: 25/10/2017

EMPLOYMENT HEALTH DECLARATION

If you are successful in securing an interview with Catholic Education, you will be required to complete an Employment Health Declaration. The purpose of this declaration is to ensure that you are fully able to perform the inherent requirements of the role (with reasonable adjustments if required) and that you are not placed in an environment or given tasks that would result in risks to your health or safety.

WORKING IN THE DIOCESE OF CAIRNS

The Catholic school system is an integral part of the Church. The Catholic Diocese of Cairns extends from Cardwell in the south, west to the Northern Territory border including the Atherton Tablelands, and north to gulf country, Cape York Peninsula and the Torres Strait Islands. With the exception of schools in Weipa, Cooktown and Thursday Island, all schools and colleges are within two hours driving time from Cairns.

Catholic Education Services is the Diocesan education office. Leadership and strategic management of the system of schools is the responsibility of the Executive Director of Catholic Education Services, who is the employer of all Catholic Education staff in the Diocese. Further information about Catholic Education in the Diocese of Cairns is available from the website: www.cns.catholic.edu.au

EMPLOYMENT REQUIREMENTS

Any appointment to a teaching position with Catholic Education in the Diocese of Cairns is subject to the appointee demonstrating appropriate qualifications and registration with the Queensland College of Teachers Registration. Any appointment to a non-teaching position with Catholic Education in the Diocese of Cairns is subject to the appointee being eligible to apply for and obtaining a Working With Children Blue Card unless the appointee is a registered Health Practitioner performing within their professional area. For more information please visit www.bluecard.qld.gov.au.

Employment is conditional upon the appointee demonstrating eligibility of Working Rights in Australia.

All employees have a responsibility for promoting and safeguarding the wellbeing of children and young persons that they are responsible for or come into contact with.

Employment is conditional upon the acceptance of the Statement of Principles for Employment in Catholic Education and for teaching position the attainment of Accreditation to Teach Religion in a Catholic School. To view the Statement of Principles, visit www.cns.catholic.edu.au and click on Employment / Agreements, Schedules & Awards.

EMPLOYMENT COLLECTION NOTICE

In submitting this application for employment you agree that you will not seek access to references provided by third parties or to confidential notes or reports made by us relating to your application for employment. We seek your agreement in this regard to ensure that referees are not inhibited from providing complete and accurate references as to your suitability for the position.

In applying for this position and submitting your application for employment you will be providing Catholic Education Services with personal information, for example your name, address and information contained in your resume. We will collect and record this information in order to assess your application. To view Catholic Education's Privacy Policy, visit www.cns.catholic.edu.au and click on About/Privacy. Your records will be kept on file for a three-month period only pending your employment within the Diocese.

DECLARATION

If submitting electronically, typing your name below denotes supplying your signature

I agree to the conditions of the Employment Collection Notice. I understand that I have a duty to disclose sufficient information to enable a prospective employer to make a properly informed decision about my employment. I declare that the information I have provided in this application is true and correct at the time of submission. I have read, understood and accept that the Statement of Principles referred to above are contractual obligations underpinning employment with Catholic Education - Diocese of Cairns.

Signature: Date:

Please indicate how you became aware of this vacancy:

CES Website Facebook Teacher on Net SEEK The Catholic Leader

Newspaper: Please specify: Other: Please specify:

Page 1 of 6 Document Name: MCC Business Manager - PD Document Number: MCC PD 06 Issue Number: 1 Issue Date: 06/08/2018 Reviewed Date: 30/06/2023

POSITION DESCRIPTION Business Manager

POSITION TITLE: Business Manager

SECTION: MacKillop Catholic College, Mount Peter

REPORTS TO: The Principal

CLASSIFICATION: Catholic Education Services Office Scale – Level 8 ($108,604 - $120,668)

AUTHORISATION: Executive Director

CATHOLIC EDUCATION COMMUNITY – DIOCESE OF CAIRNS

The Catholic Education Community – Diocese of Cairns, consists of twenty-nine schools including twenty primary schools, two Prep to Year 12 Colleges and seven secondary Colleges which includes a Flexible Learning College with campuses in Cairns and Cooktown. All schools, except the dual campus Our Lady of the Sacred Heart School, Thursday Island and Hammond Island, Weipa and Holy Spirit College, Cooktown campus, are within a two-hour drive of Cairns. These school communities are served and supported by Cairns Catholic Education Services (CES). MacKillop Catholic College, Mount Peter, is a contemporary P-12 Catholic school. Founded in 2016 with Prep to Year 3, it will grow to Prep to Year 12 in 2025. CES is committed to building communities of learning that provide a safe, nurturing and academically challenging environment for all students. Leadership and strategic management of the system of schools is the responsibility of the Executive Director of Catholic Education. Through a team of professionals the Executive Director manages and facilitates a number of significant and particular delegations which include: • Support of the mission of the Church as delivered through Catholic Education; • Support of schools by providing services that strengthen school capacity; • Provision of leadership and forward planning to develop organisational capability; • Distribution to schools of government allocated funds and their accountability; • Monitoring of quality of schools and compliance/accountability with requirements of governments, Church and

parents; • Within limits, provision of some centralised, specialised student services, where this is the most effective and

efficient approach

MacKillop Catholic College (www.mackillopcatholiccollege.qld.edu.au), a master-planned Prep to Year 12 College, was established in 2016 with Prep-Year 3 classes. The College will progressively develop by year levels, with secondary schooling commencing in 2020 with Year 7 and the first Year 12 cohort graduating in 2025. As a Catholic School, MCC is a community founded on the spirit of the living Christ. We look to St Mary MacKillop as an example of authentic discipleship. We have developed a narrative about how we relate to one another as members of a Christian community and as learners, so as to pursue our mandate to promote wellbeing and learning growth for all. As a new school, MCC is in the position to leverage off Innovative Learning Environments (ILEs)to shape student learning experiences and cultivate a school-wide pedagogy that gives primacy to individuated learning through inquiry, meta-cognition, collaboration and integration.

MACKILLOP CATHOLIC COLLEGE – Mount Peter

Page 2 of 6 Document Name: MCC Business Manager - PD Document Number: MCC PD 06 Issue Number: 1 Issue Date: 06/08/2018 Reviewed Date: 30/06/2023

POSITION DESCRIPTION Business Manager

COLLEGE LEADERSHIP STRUCTURE

At this phase of its development, the College Leadership Team comprises all Senior Leadership roles: College Principal, Associate Principal – Head of Primary, Associate Principal - Learning and Teaching (Secondary), the Associate Principal - Faith and Wellbeing (Secondary), and Associate Principal - Faith and Wellbeing (Primary). The College Leadership Team works closely with the Pastoral and Curriculum Middle Leadership Teams and the College Business Manager. The Associate Principal - Learning and Teaching (Secondary) collaborates with fellow senior leaders in the strategic and operational leadership of all aspects of College life.

The role requires an energetic and enthusiastic leader, with a commitment to Catholic Education and to the embedding of the College’s vision for learning and wellbeing throughout the important founding phase. The Business Manager will possess the analytical, strategic, process and interpersonal skills to contribute collaboratively with the Senior Leadership Team in taking the College forward on its exciting journey of establishment as a P-12 Catholic learning community.

PURPOSE OF THE ROLE

The Business Manager is responsible for the finance and resource management functions of the College including:

• Daily business administration and financial control • Preparation and maintenance of the annual budget • Strategic planning and Financial management • Accounts Receivable • Accounts payable • Personnel matters (Salaries & wages) • Capital expenditure program • Property management

ESSENTIAL DUTIES AND RESPONSIBILITIES

The Business Manager is responsible for administrative support services as delegated by the Principal.

The Principal has ultimate responsibility for the leadership and management of the College. The Business Manager aims to lessen the administrative workload of the Administration Team, allowing them to focus more directly on educational and pastoral issues.

The Business Manager: • Is responsible to and accountable to the Principal of the College; • Assists the Principal in administration of the College in the areas of business and administrative support services,

such that it operates in an ethical way within the parameters set down by government legislation and regulations, as well as the policies, procedures and guidelines of the Diocese of Cairns, Catholic Education Services, the College Board and its Committees;

• Provides advice to the Principal on financial and administrative matters; • Works collaboratively and consultatively with the Senior Leadership Team and the College Development Team; • Is loyal and supportive of the Principal’s judgements as the final arbiter in the decision-making process; • Assists the Principal and others in the College community by providing expertise in implementation of a wide

variety of administrative and financial tasks; • Is supportive of the Catholic ethos of the College and ensures that financial and administrative practices are

implemented with justice and compassion, demonstrating a genuine concern for people; • Develops and maintains positive and effective relationships with the Principal, other College staff, students,

parents and the wider community; • When required, coordinates and manages whole school issues so that the College wide perspective is fostered and

encouraged.

Page 3 of 6 Document Name: MCC Business Manager - PD Document Number: MCC PD 06 Issue Number: 1 Issue Date: 06/08/2018 Reviewed Date: 30/06/2023

POSITION DESCRIPTION Business Manager

Specific Areas of Responsibility: 1. Daily Business Administration and Financial Control

• Supervise the daily business activities of the College to ensure compliance with College, Diocesan and statutory

requirements. 2. Preparation and maintenance of the annual budget

• In consultation with the Principal and Administration Team the Business Manager is responsible for developing an

annual budget then gaining approval of the annual budget by the Finance Committee of the Board of Governance and Diocesan Finance Council. Preparation of budget is as per guidelines established by the Principal, College Board and Diocesan authorities.

• Following approval of the annual budget forward the approved budget allocations to heads of departments and other employees who have responsibility for a budget.

• On a regular basis (at least monthly) a comparison of actual to budget to occur. Where variances exist of a material amount, variances to be investigated and reported to Principal and Budget Review Committee (College, CES and Diocesan representatives)

• On a regular basis (monthly) forward a summary budget report to heads of department and other employees who have responsibility for a budget.

• On a regular basis (once per term) forward a detailed budget report (with each transaction reported) to heads of department and other employees who have responsibility for a budget.

• Co-ordinate budget requests from heads of department. 3. Financial Management and Strategic Planning

• Assist the Principal and Leadership Team in the development of the Strategic Plan for the College. • In conjunction with the Principal and College Board, develop a long term financial plan for the College, including

financial strategies and goals. • Document and maintain long term plans with respect to asset management. • Establish and maintain a detailed plan of the financial requirements of the College including a five year forecast of

income and expenditure. • Provide advice on finance required by the College, particularly its capacity to service loans. • Develop and implement a business plan that achieves the strategies and goals of the strategic and long term plans. • Maintain records of the College finance arrangements, particularly loans and grants. • Monitor loan repayments and grant accountability requirements. • Develop applications for loans and grants required for the College.

4. Accounting

• Maintain the General Ledger of the College accounts. • Maintain all accounting records in good order so that appropriate data is available on which decisions can be made. • Prepare financial statements at the end of each month and review General Ledger balances. • Prepare financial statements annually in accordance with statutory requirements and standards, and submit

accounts for audit. • Liaise with the auditor to satisfy requirements in relation to the audit of the College. • Provide regular reports as required by the Principal, relevant staff, and the College Board Finance Committee and

Diocesan authorities. • Provide accountability reports for government recurrent funding and other funding the College attracts. • Develop and monitor processes for purchasing, cheque requisition, accounts payable and accounts receivable. • Produce monthly Business Activity Statement returns to the Australian Taxation Office. • Comply with other requirements of the Australian Taxation Office

Page 4 of 6 Document Name: MCC Business Manager - PD Document Number: MCC PD 06 Issue Number: 1 Issue Date: 06/08/2018 Reviewed Date: 30/06/2023

POSITION DESCRIPTION Business Manager

5. Debtors (School Fees)

• Supervise and monitor fee billing and collection, making recommendations to the Principal regarding payment options for parents.

• Meet with parents to review and discuss school fee remissions and possible payment plans for families struggling to meet the financial obligations of their child’s enrolment.

• Maintain processes for fee collection, especially debtors of more than 30 days, using Diocesan and College guidelines.

6. Wages and Salaries

• Monitor all guidelines for payment of staff. • In conjunction with the Principal’s Personal Assistant liaise with Diocesan Personnel Services re employment forms. • Maintain regular contact with Diocesan Payroll Services to ensure, on a fortnightly basis, salaries and wages are

correct for staff. • On a fortnightly basis compare actual employee’s full time equivalent to budgeted full time equivalent. Where

variances exist investigate then report to Principal. • Maintain a current knowledge of relevant industrial awards and certified agreements.

7. Capital Expenditure Program

• Coordinate inputs from staff, the College Board and its Committees, and the Parents & Friends Association for

capital equipment acquisitions and building improvements, noting Departmental priorities and resource requirements.

• Develop the CE Program in conjunction with annual budgets in the context of long range financial plans. • Develop and implement a replacement program for furniture and equipment, plant and machinery. • In conjunction with the Principal, prepare capital grant applications. • Maintain the College Asset Register. • Act as the coordinator between external consultants, CES Project Services and CES Building & Planning Manager

in the delivery of any major capital projects. 8. Property Management (Facilities and Services)

• Coordination of property management activities in conjunction with the Maintenance Team to ensure a safe

environment for staff and students in a physical environment that is conducive to learning. • Overview of the Facilities and Services staff • Development and monitoring of the General Maintenance Plan.

9. Non-Government School Accreditation & Accountability

• Maintain administration systems capable of outputting data for census returns and other questionnaires

connected to the administrative and financial management of the College. • In conjunction with the Deputy Principal (Curriculum) and Learning Support Coordinator, develop and maintain

systems for administering overseas students attending the College under CRICOS arrangements. • Act as College contact for issue of Confirmation of Enrolment forms through PRISMS website with DEST and DIMEA.

Page 5 of 6 Document Name: MCC Business Manager - PD Document Number: MCC PD 06 Issue Number: 1 Issue Date: 06/08/2018 Reviewed Date: 30/06/2023

POSITION DESCRIPTION Business Manager

10. Data Collection • Act as College contact for data collections conducted by Government, Queensland Catholic Education Commission

and Diocese. • Ensure data collections are forwarded by due date. • Maintain administration systems capable of outputting data for census returns and other questionnaires

connected to the administrative and financial management of the College. • Contribute proactively to user groups of the management systems used by Schools and Colleges in the Diocese of

Cairns.

11. Perform other tasks as requested by the Principal

GENUINE OCCUPATIONAL REQUIREMENTS

• Accountable and responsible for ensuring professional behaviour • Ability to cope with own emotions and behaviour effectively • Ability to comply with legislation and professional regulations to reduce the risk of harm to self and others • Ability to maintain an appropriate level of confidentiality • Ability to communicate in English both verbally and in writing to meet necessary standards with respect to clarity,

accuracy and professionalism appropriate to the position • Ability to locate appropriate and relevant information from multiple sources and convey, integrate and implement

knowledge in practice • Ability to prioritise workloads and manage multiple tasks with competing timelines • Ability to accept responsibility for own work • Intermediate to advanced skills in Microsoft Office applications necessary to demonstrate the required range of

skills and tasks • Competent use of digital technologies necessary to demonstrate the required range of skills and tasks • Accountable and responsible for creating a positive workplace culture and reducing the risks to physical and mental

health in the workplace Physical requirements of the position: • Work is normally performed in a typical interior office and/or classroom environment • Manoeuvring within the office/school environment appropriate to the position • Frequent driving of a motor vehicle • Frequent use of telecommunication and electronic equipment

MANDATORY QUALIFICATIONS AND REQUIREMENTS

• Unless an exemption applies all staff are required to hold a current Working With Children Blue Card or be eligible to apply;

• Relevant Degree Qualifications in Business and/or Finance, or extensive and relevant experience as required by the employer;

• Current drivers licence; • A strong demonstrated commitment to the objectives, vision and ethos of Catholic Education.

Page 6 of 6 Document Name: MCC Business Manager - PD Document Number: MCC PD 06 Issue Number: 1 Issue Date: 06/08/2018 Reviewed Date: 30/06/2023

POSITION DESCRIPTION Business Manager

RELATED DOCUMENTS

• Statement of Principles for Employment in Catholic Education • Code of Conduct for Employees of Catholic Education • Catholic Employing Authorities Single Enterprise Collective Agreement Diocesan Schools of Queensland 2015-2019

ADDITIONAL INFORMATION

The incumbent will need: • An in-depth understanding of and commitment to the mission and objectives of Catholic Education in the Diocese

of Cairns • A sound working knowledge of the Catholic Education context and an appreciation for Catholic Education issues.

EMPLOYEE ACCEPTANCE

The employee’s signature signifies an understanding and acceptance that the content contained herein and forms an integral part of their employment terms and conditions. I have read and acknowledge receipt of this Position Description:

Employee Name:

Signature: Date: