MA10 - Standard Operating Procedures Guidance

MA10 Standard Operating Procedures Guidance Version 0.4

Published by the Bureau of Meteorology 2016 Cover Photo : Stratocumulus at sunrise – J.Darnley 2013

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Revision history

Date Version Description Author

14 December 2016 1.0 First Version John Darnley

Document management register

Document File reference

MA10 Standard Operating Procedures Guidance

60/001248 – Publications – Aviation – Meteorological Authority – Publications

Review Status

Reviewer Date Reviewed Version Reviewed

Helen Tseros (SRQM) 12 January 2016 0.1

Carey Robinson (ADE) 02 June 2016 0.2

Chris Stocks (a/DDC) July 2016 0.3

Release Signatories

Approval Name Signature Date

CEO and Director of Meteorology

Dr Andrew Johnson

14 December 2016


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Contents ................................................................................................................................. 2

Glossary ................................................................................................................................. 3

1 Introduction .................................................................................................................... 5

2 Standard Operating Procedure notes............................................................................. 7

3 Standard Operating Procedure requirements ................................................................. 8

4 Information required for application by operators ........................................................... 9

4.1 Part A - General ................................................................................................. 9 4.2 Part B – Authorisation Requirements ................................................................. 9

References ........................................................................................................................... 12

Contact Details ..................................................................................................................... 13

Contents


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Abbreviation Description

Annex 3 Annex 3 to the Convention on International Civil Aviation – Meteorological Service for International Air Navigation

AWS Automatic Weather Station

AWS System means the AWS Systems used to measure meteorological elements such as wind direction, wind speed and gusts; dry bulb and dew-point temperature and/or relative humidity; barometric air pressure; visibility; cloud amount and height; rainfall; present weather and lightning;

Automated means to operate independently of human assistance;

Bureau Australian Bureau of Meteorology

Director The Director of Meteorology

CAR Civil Aviation Regulation

CASA Civil Aviation Safety Authority

CEO The person in whom the authority of the aviation meteorological reporting service is vested.

Director The Director of Meteorology

Erroneous meteorological information

Any meteorological information that is or has the potential to be outside the allowable accuracy or tolerance for that information.

ERSA En-Route Supplement Australia

Exposition of Compliance Documentary evidence of procedures, processes and standards applicable to the operation of the meteorological reporting service.

Facility Any system or equipment that provides an automatic function that supports a meteorological office or provides meteorological reports.

ICAO International Civil Aviation Organization

METAR Meteorological Aerodrome Report

Meteorological Authority The authority providing or arranging for the provision of meteorological services for international air navigation on behalf of a Contracting State. In Australia, the designated Meteorological Authority is the Bureau of Meteorology.

Meteorological observations The evaluation of one or more meteorological elements.

Meteorological Authority Office

The office of the Bureau responsible for coordinating requests for authority to provide a meteorological service for international air navigation on behalf of a Contracting State.

Meteorological Report A statement in support of aviation of observed meteorological conditions related to a specific time and location.

Meteorological Reporting Service

A service for the supply of meteorological observations and/or reports in support of aviation.

Notification of Differences Any differences between the national practices of a Contracting State to the international standards contained in Annex 3, notified with ICAO.

QMS Quality Management System

SMS Safety Management System

SPECI Special Meteorological Aerodrome Report

Glossary


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Standard Operating Procedures (SOP)

Documentation specifying the procedures for the operation and maintenance of the meteorological reporting service.

WMO World Meteorological Organization


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1.1 This document provides guidance to prospective companies on the development and

content of Standard Operating Procedures (SOP) required by organisations seeking

authorisation from the Director of Meteorology to provide a limited automated aviation

meteorological reporting service for aviation in Australia. An automated aviation

meteorological reporting service may be either an Automatic Weather Station (AWS) System

and/or Runway Visual Range (RVR) System.

1.2 Civil Aviation Regulations 1988, Regulation 120 (CAR 120) states:

120 Weather reports not to be used if not made with authority

(1) The operator or pilot in command of an aircraft must not use weather

reports of actual or forecasted meteorological conditions in the planning, conduct and

control of a flight if the meteorological observations, forecasts or reports were not

made with the authority of:

(a) the Director of Meteorology; or

(b) a person approved for the purpose by CASA.

Penalty: 5 penalty units.

(2) An offence against subregulation (1) is an offence of strict liability.

Note For strict liability, see section 6.1 of the Criminal Code

1.3 Annex 3 to the Convention on International Civil Aviation outlines the standards and

recommended practices pertaining to meteorological services for international air navigation.

1.4 Annex 3 specifies that each Contracting State shall designate the authority,

hereinafter referred to as the Meteorological Authority, to provide or to arrange for the

provision of meteorological services for international air navigation on its behalf. In Australia,

the Bureau of Meteorology (Bureau) is the designated Meteorological Authority.

1.5 In order for the Director of Meteorology (Director) to make an assessment of the

application for authorisation of aviation meteorological reporting services, it is a requirement

that the interested party provides documentation detailing the intention of the proposed

services, procedures and processes that will be used as well as any other supporting

material.

1.6 It is a requirement that all aviation meteorological reporting service providers

authorised by the Director will comply with standard and recommended practices of Annex 3

and Australian Notification of Differences with particular reference to the Technical

Specifications in the Appendices. It is also a requirement that all aviation meteorological

reporting service providers authorised by the Director state any differences against Annex 3

in their Exposition of Compliance and/or SOP as well as the reasons for the differences.

1.7 The following Meteorological Authority documents should also be referred to when

composing and before submitting a Standard Operating Procedure:

MA2 – Authorisation Process

MA3 – Application for Authorisation

MA4 – Automated Aviation Meteorological Reporting Services Authorisation

MA5 – Guidance for Gaining Aviation Meteorological Service Authorisation

1 Introduction


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MA6 – Exposition Guide and Compliance Matrix.

MA8a – Instrument Siting Requirements for Automatic Weather Stations


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2.1 Organisations applying for authorisation to supply, install, maintain and monitor

automated aviation meteorological reporting services are required to complete and submit to

the Meteorological Authority an Exposition of Compliance.

2.2 Meteorological Authority document MA4 Automated Aviation Meteorological

Reporting Services Authorisation provides information on the composition of an Exposition of

Compliance and guidance procedures for organisations seeking authorisation to provide

meteorological services for aviation in Australia.

2.3 An Exposition of Compliance will include documentation specifying the intention of

the proposed service with procedures and processes that will be used, along with any other

supporting material.

2.4 The Meteorological Authority will conduct an audit of the organisation seeking

authorisation, based on its Exposition of Compliance, to determine its suitability to be granted

authorisation.

2.5 Operators seeking limited authorisation to operate and monitor automated aviation

meteorological reporting services for aviation reporting must first have engaged an

organisation authorised by the Director to supply, install and maintain the automated aviation

meteorological reporting services.

2.6 Operators seeking limited authorisation to operate and monitor automated aviation

meteorological reporting services, are required to submit to the Meteorological Authority a

Standard Operating Procedure (SOP) document based on the requirements of this

document, MA10 - Standard Operating Procedures.

2.7 The SOP allows the Meteorological Authority to assess each operator’s capacity to

operate their automated aviation meteorological reporting services in accordance with

international and national standards and recommended practices.

2.8 The Meteorological Authority will conduct an audit of the operator seeking limited

authorisation to operate and monitor automated aviation meteorological reporting services,

based on their SOP.

2.9 Final authority to operate and monitor an automated aviation meteorological reporting

services is dependent upon authorisation being granted to both the organisation supplying,

installing and maintaining the automated aviation meteorological reporting services, and the

organisation seeking to operate and monitor an automated aviation meteorological reporting

services.

2.10 Part 4 of this document sets out the requirements of the Meteorological Authority for

organisations seeking authorisation to operate and monitor only an automated aviation

meteorological reporting services.

2 Standard Operating Procedure notes


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The following lists the information that is required by the Standard Operating Procedure with

the appropriate references as well as the suggested order in which they should appear.

Information MA4 Refs

1. CEO Statement and organisation details MET.51(2)(a & b)

2. Personnel requirements

a. Organisational chart MET.51(3)

b. Senior Persons duties and responsibilities, lines of

responsibility and summary of applicant’s staffing structure. MET.51(3)(a - c)

3. Details of applicant’s procedures and systems:

i. Qualifications and competence of personnel MET.51(4)(a & b)

ii. Site requirements MET.53

iii. Communication requirements MET.55

iv. Control of documentation MET.63(2)

v Verification, inspection, testing and calibration MET.65

vi. Notification of meteorological facility status MET.69

vii. Meteorological information checks after accident or incident MET.71

viii. Malfunctions and erroneous information MET.73

ix Maintenance of records MET.75

x. Quality management MET.77

xi. Meteorological Reporting Service MET.79(1)(c)(ii)

xii Meteorological Services Information MET.79(1)(c)(iii)

xiii. Changes to certificate holder’s details MET.107

3 Standard Operating Procedure requirements


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4.1 Part A - General

4.1.1 MA4 Automated Aviation Meteorological Services Reporting Authorisation sets out

the requirements for organisations seeking authorisation to become a provider of an

automated aviation meteorological service. Part A of MA4 provides background information

that is relevant to providers and operators and should be read prior to developing an

authorisation application document.

4.1.2 Document MA6 Exposition Guide and Compliance Matrix is available from the

Meteorological Authority Office or at www.bom.gov.au/met-authority/publications.shtml which

will be of assistance to applicants in creating their application document.

4.2 Part B – Authorisation Requirements

4.2.1 Operators are required to provide the following information in the Standard Operating

Procedure.

4.2.2 MET.51(2)(a & b) – Personnel Requirements – CEO signed statement

This part requires details of the senior persons who are responsible for the meteorological

reporting service being provided. Operators of automated aviation meteorological reporting

systems will be required to provide the following:

1. A signed statement by the company CEO or designee confirming that the Standard Operating Procedure will be complied with for the service being provided. For example:

(The enclosed Standard Operating Procedure for (Name of aerodrome) defines how (Company Name) will comply with the relevant requirements of the Meteorological Authority for the provision of a meteorological reporting service for aviation. We hereby commit that the provisions set out in this Standard Operating Procedure, and all referenced documentation will be adhered to at all times by (Company Name) in its capacity as a provider of a meteorological reporting service for use by aviation under CAR120)

2. An organisational chart to show the reporting structure of the organisation and persons

responsible for the operation of the aviation meteorological reporting service.

4.2.3 MET.51(3)(a – c) – Personnel Requirements – Roles & responsibilities Clearly outline the job descriptions, duties and responsibilities of the senior staff as depicted in the organisational chart. This is to include the lines of responsibility to the CEO and Director of Meteorology.

4.2.3 MET.51(4)(a & b) – Personnel Requirements – Qualifications and competencies.

Establish procedures to assess the qualifications and maintain the competence of personnel

who work directly with the aviation meteorological reporting systems. Include the requirement

for the organisation providing training and assessment to describe in detail what training has

been provided, how staff were assessed and deemed competent as well as evidence that the

staff attended the training (ie their signature on a training sheet).

4 Information required for application by operators

http://www.bom.gov.au/met-authority/publications.shtml


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4.2.4 MET.53 – Site Requirements

Provide details of site security and power supply systems that support the aviation

meteorological reporting system.

4.2.5 MET.55 – Communications Requirements

Provide details of the communication system and local procedures to rectify any faults. (Eg.

Resetting of modems that can be done without the need to contact the maintenance

provider).

4.2.6 MET.63(2) – Control of documentation

Provide details of the procedures to amend the Standard Operating Procedure and record

the amendment history. Including the:

1. nature of the amendment; 2. revision number in numeric order; 3. corresponding issue date; and 4. name and responsibility of the person(s) checking the amendments.

Detail the process of who will sign off the amendment including their authorisation to do so,

once the amendment checks have been completed.

4.2.7 MET.65 – Verification, inspection, testing and calibration

The periodic verification, testing and calibration work required by this section will be

performed by your consultant contractor. The Meteorological Authority requires information

on:

1. Training and qualifications of local staff performing daily and weekly inspections. 2. Daily and weekly inspection routines. 3. Details of records of daily and weekly inspections. 4. Process for notifying your consultant contractor of a fault that requires their

intervention.

4.2.8 MET.69 – Notification of meteorological facility status

Provide details (procedures, contact details including names, phone numbers, and emails)

on how to notify users of the data if the system is offline (faults or routine maintenance) and

when it is back on line. This is to include a faults phone number for insertion in ERSA and an

email for fault reporting for the Bureau.

4.2.9 MET.71 – Meteorological information check after accident or incident

Provide details of procedures and checks to be carried out as soon as possible in the event

of an aviation accident or incident at the aerodrome.

4.2.10 MET.73 – Malfunctions and erroneous information

Provide details on procedures related to reporting and rectification of malfunctions and

erroneous information.

4.2.11 MET.75 – Maintenance of records

Provide details on procedures to identify, collect, index, store, maintain and dispose of

records that are necessary for the supply of meteorological reporting services listed in the


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Standard Operating Procedures. This will include how and where daily and weekly

maintenance/check sheets are recorded and for how long they are kept.

4.2.12 MET.77 – Quality Management

It is an ICAO requirement that a Quality Management System (QMS) is in place to ensure

there is sufficient quality control relating to the operation of the automated aviation

meteorological reporting service. Provide details of company Quality Management System

(such as ISO 9001:2008) and a copy of the certificate if one exists. Details of a Safety

Management System (SMS) as required by CASA are also acceptable. Provide details here

of your QMS or SMS.

4.2.13 MET.79(1)(c)(ii) – Meteorological Reporting Service

Describe briefly the aviation meteorological reporting service being provided (indicating who

will be operating the system and method of reporting (OMD or NVP)).

4.2.14 MET.79(1)(c)(iii) – Meteorological Services Information

Describe briefly the location of the automatic weather station (airport name) and its intended

use to report meteorological data for aviation purposes.

4.2.15 MET.107 – Changes to Certificate holder’s details

Provide details on the procedure to notify the Director of Meteorology of any changes to the

Standard Operating Procedures.


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Annex 3 to the Convention on International Civil Aviation - Meteorological Service for

International Air Navigation, International Civil Aviation Organization

Civil Aviation Regulations 1988, Volume 3, part 10 – Air Traffic Services and other

services, Division 2 – Meteorological Services, Regulation 120 – Weather reports not to

be used if not made with authority;

MA2 – Authorisation Process

MA3 – Aviation Meteorological Reporting Services - Application Form

MA4 – Aviation Meteorological Reporting Services Authorisation

MA5 – Guidance for gaining Aviation Meteorological Services Authorisation

MA6 – Exposition Guide and Compliance Matrix

MA13 – Meteorological Authority Office Fee Schedule, Bureau of Meteorology.

References


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Meteorological Authority Office Strategy, Parliamentary, International and Communication Branch Australian Bureau of Meteorology PO Box 1289 Melbourne VIC 3001 AUSTRALIA Tel +61 3 9669 4000 [email protected]

Contact Details

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