LYCEE FRANCAIS DE SINGAPOUR LTD · GOVERNMENT OF SINGAPORE FORM 8 The Companies Act (Cap l85) No....
Transcript of LYCEE FRANCAIS DE SINGAPOUR LTD · GOVERNMENT OF SINGAPORE FORM 8 The Companies Act (Cap l85) No....
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No. of Company
198004581H
REPUBLIC OF SINGAPORE
THE COMPANIES ACT, CHAPTER 50
PRIVATE COMPANY LIMITED BY GUARANTEE
MEMORANDUM
AND
ARTICLES OF ASSOCIATION
OF
LYCEE FRANCAIS DE SINGAPOUR LTD
(Incorporating all amendments as at 3 July 2003[●])
Incorporated on the 9th day of December 1980
Rodyk & Davidson
80 Raffles Place
#33-00 UOB Plaza 1
Singapore 048624
Ref:14695.0045891
Lodged in the office of the Registrar of Companies Singapore
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FORM 13
THE COMPANIES ACT
(CHAPTER 50) SECTION 28(2)
No. of Company
198004581H
CERTIFICATE OF INCORPORATION ON CHANGE OF
NAME OF COMPANY
This is to certify that ECOLE FRANCAISE DE SINGAPOUR LTD
incorporated under the Companies Act on the 9th day of December 1980
did by a special resolution resolve to change its name to LYCEE
FRANCAIS DE SINGAPOUR LTD and that the company which is a company
limited by guarantee is now known by its new name with effect from
the 4th day of November 1989.
Given under my hand and seal on this 4th day of November 1989.
JOHN LOKE
SENIOR ASST REGISTRAR OF COMPANIES
SINGAPORE
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GOVERNMENT OF SINGAPORE
FORM 8
The Companies Act (Cap l85)
No. of Company Section 16 (4)
4581/80
CERTIFICATE OF INCORPORATION OF PUBLIC COMPANY
This is to certify that ECOLE FRANCAISE DE SINGAPOUR LTD is, on and from the 9th
day of December, 1980, incorporated under the Companies Act, Cap 185, and that the company is a
company limited by guarantee and not having a share capital.
Given under my hand and seal, at Singapore, this 9th day of December, 1980.
(LEE THENG KIAT) Asst. Registrar of Companies.
Singapore
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THE COMPANIES ACT, Chapter 50
COMPANY LIMITED BY GUARANTEE AND NOT HAVING A SHARE CAPITAL
MEMORANDUM OF ASSOCIATION
OF
LYCEE FRANCAIS DE SINGAPOUR LTD
1. The name of the Company (hereinafter called "the Association") is
"LYCEE FRANCAIS DE SINGAPOUR LTD".
Name.
2. The registered office of the Association will be in the Republic of Singapore. Office.
3. The objects for which the Association is established are:-
(a) To provide for the children of the Members of the Association a standard of
education similar to the standard available to school children in France and to
follow a school syllabus corresponding to the syllabus fixed by the Ministry of
French National Education and to give opportunities to the said children to
acquire a solid foundation in the English Language.
(b) To manage the financial and business operations of the French School, Lycee
Francais (hereinafter called "the School"); to handle and direct the assets,
assume the liabilities, and otherwise control the finances of the School on
behalf of the Members of the Association.
(c) (i) To serve in an advisory capacity for the educational operations of the
School.
(ii) To manage and perform wholly or partially the educational operations
of the School.
(d) To do such other things as are incidental or conducive to the attainment of the
above objects or any of them and provided that nothing shall be done for
commercial reasons or solely for profit, the Company may:-
(i) borrow with or without security or raise and give security by the issue
of or upon bills of exchange, promissory notes or other obligations or
securities of the School;
(ii) engage and/or authorise the engagement of such persons as are deemed
necessary to any of the operations of the School;
(iii) manage, modify, and develop the facilities of the School in accordance
with the needs of the educational programme of the School;
Objects.
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(iv) offer and render complete management, advisory and consultancy and
operational services in the field of education in its broadest extent;
(v) offer and provide management, teaching and any other service
whatsoever for education and to select and train personnel therefor;
(vi) organise and arrange conventions, conferences, meetings, exhibitions,
demonstrations, displays, shows and gatherings of any kind
whatsoever;
(vii) generally to promote, encourage and provide for the public and private
furtherance and advancement of the objects and purposes of the School
by all means as shall be deemed fit by the Association;
(viii) enter into any arrangement or contract with any governments or
authorities, supreme, municipal, local or otherwise or with any person
or company that may seem conducive to the objects of the Association
or any of them and to obtain from any such government, authority,
person or company any rights, privileges and concessions which the
Association may think desirable to obtain and to carry out, exercise and
comply with any such arrangements, contracts, rights, privileges, and
concessions;
(ix) obtain any order in council, enactment or ordinance for enabling the
Association to carry out any of its objects into effect or for effecting
any modification of the Articles of the Association or for any other
purpose which may seem expedient and to oppose any proceedings or
applications which may seem calculated directly or indirectly to
prejudice the interests of the Association;
(x) establish, promote, or assist in establishing or promoting, and to
subscribe to, or become a member of, any other associations whose
objects are similar or in part similar to the objects of the Association
or the establishment or promotion of which may be beneficial to the
Association provided that no subscription be paid to any such other
association or club out of the funds of the Association except bona fide
in furtherance of the objects of the Association;
(xi) support and subscribe to any charitable or public body, and any
institution, society or club which may be for the benefit of the
furtherance and practical application of education generally or of the
Association or of its employees, to make payments towards insurance;
and to form and contribute to provident and benefit funds for the
benefit of any persons employed by the Association;
(xii) purchase, take on lease or in exchange, hire or otherwise acquire any
real and personal estate which may be deemed necessary or convenient
for any of the purposes of the Association so far as the law or any
concerned Singaporean authority may from time to time allow;
(xiii) construct maintain and alter any houses, buildings, or works necessary
for the purposes of the Association;
(xiv) take any gift of property, whether subject to any special trust or not,
for any one or more of the objects of the Association;
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(xv) take such steps by personal or written appeals, public meetings or
otherwise, as may from time to time be deemed expedient for the
purpose of procuring contributions to the funds of the Association, in
the shape of donations, annual subscriptions, or otherwise;
(xvi) print and publish any newspapers, periodicals, books or leaflets that
the Association may think desirable for the promotion of its objects;
(xvii) sell, manage, lease, mortgage, dispose of, surrender, or otherwise deal
with all or any part of the property of the Association;
(xviii) invest the monies of the Association not immediately required for its
purposes in or upon such investments, securities or property as may be
thought fit, subject nevertheless to such conditions (if any) and such
consents (if any) as may for the time being be imposed or required by
law and subject also as hereinafter provided;
(xix) undertake and execute any trusts which may seem directly conducive
to any of the objects of the Association;
(xx) amalgamate with or act as agent for any companies, institutions,
societies or associations having objects altogether or in part similar to
those of the Association;
(xxi) purchase or otherwise acquire and undertake all or any part of the
property, assets, liabilities and engagements of any one or more of the
companies, institutions, societies or associations with which the
Association is authorised to amalgamate so far as any concerned
Singaporean authority from time to time allow;
(xxii) transfer all or any part of the property, assets, liabilities and
engagements of the Association to any one or more of the companies,
institutions, societies or associations with which the Association is
authorised to amalgamate;
(xxiii) repay or refund to persons who have advanced or subscribed money
for the purpose of meeting the preliminary expenses of the formation
of the Association to be established as aforesaid the amount of the
money so advanced or subscribed by them;
(xxiv) do all such other lawful things as are incidental or conducive to the
attainment of the above objects or any of them.
4. The income and property of the Association, whencesoever derived, shall be
applied solely towards the promotion of the objects of the Association as set forth in this
Memorandum of Association; and no portion thereof shall be paid or transferred directly or
indirectly, by way of dividend, bonus, or otherwise howsoever by way of profit, to the Members
of the Association. Provided that nothing herein shall prevent the payment, in good faith, of
reasonable and proper remuneration to any officer or servant of the Association, or to any
Member of the Association, in return for any service actually rendered to the Association, nor
prevent the payment of interest on money lent to the Association or reasonable and proper rent
for premises demised or let by any Member to the Association.
5. The liability of the Members is limited.
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6. Every Member of the Association (as defined in the Articles of Association)
undertakes to contribute to the assets of the Association, in the event of its being wound up
while he is a Member, or within one year after he ceased to be a Member, for payment of the
debts and liabilities of the Association contracted before he ceases to be a Member, and of the
costs, charges, and expenses of winding up, and for the adjustment of the rights of the
contributories among themselves, such amount as may be required not exceeding ten dollars
(S$10/-).
7. If upon the winding up or dissolution of the Association there remains, after
the satisfaction of all its debts and liabilities, any property whatsoever, the same shall not be
paid to or distributed among the members of the Association, but shall be given or transferred
to some other institution or institutions, having objects similar to the objects of the Association
and which is or are registered under the Charities Act (Chapter 37) of Singapore, such institution
or institutions to be determined by the members of the Association at or before the time of
dissolution and in default thereof by a judge of the Supreme Court of Singapore having
jurisdiction in regard to charitable funds and if and so far as effect cannot be given to the
aforesaid provision then to some charitable object.
8. True accounts shall be kept of the sums of money received and expended by
the Association, and the matters in respect of which such receipts and expenditure take place,
and of the property, credits and liabilities of the Association; and, subject to any reasonable
restrictions as to the time and manner of inspecting the same that may be imposed in accordance
with the regulations of the Association for the time being in force, shall be open to the inspection
of the Members. Once at least in every year the accounts of the Association shall be examined,
and the correctness of the balance sheet ascertained by one or more authorised Auditor or
Auditors.
9. No additions, alterations or amendments shall be made to the Memorandum
and Articles of Association of the Association, unless approved by the Commissioner of
Charities, or the Sector Administrator as designated by the Minister under the Charities Act
(Chapter 37) of Singapore.
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WE, the several persons whose names and addresses as subscribed are desirous of being formed into an
Association in pursuance of this Memorandum of Association.
Names, Addresses and Descriptions of Subscribers
PIERRE COUPRIE
31 Ridout Road, Singapore
Managing Director
PATRICK HAYS
35 Leedon Road, Singapore
General Manager
PHILIPPE MICHOUD
48 Chancery Lane, Singapore
Asst. To President
CHARLES REYBET-DEGAT
98 Binjai Park, Singapore
Deputy Manager
PIERRE VENTADOUR
2301 Ardmore Park, Pangkor Block, Singapore
Chief Manager
CLAUDE AUBRlOT
25V Balmoral Point, Balmoral Road, Singapore
Housewife
BERNARD DECHAILLE
3 Swiss Cottage Estate, Singapore
Sub-Manager
JACQUES PATAIN
3004 Tioman Block, Ardmore Park, Singapore
Sub-Manager
Dated this 6th day of October 1980
Witness to the above signatures: HARIDASS AIJAIB
Advocate & Solicitor
Netto Low & Partners
2301-2302 Clifford Centre Singapore
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THE COMPANIES ACT, Chapter 50
COMPANY LIMITED BY GUARANTEE AND NOT HAVING A SHARE CAPITAL
ARTICLES OF ASSOCIATION
OF
LYCEE FRANCAIS DE SINGAPOUR LTD
GENERAL
1. In these Articles the words standing in the first column of the table next
hereinafter contained shall bear the meaning set opposite to them respectively in the second
column thereof, if not inconsistent with the subject or context.
WORDS
MEANING
Academic Board A board of Members established in accordance with Article
37A.
Act The Companies Act (Chapter 50) of Singapore or any
statutory modification thereto or re-enactment thereof.
Annual General Meeting
Has the meaning ascribed to it in Article 43.
Articles These Articles of Association.
Association Lycée Français De Singapour Ltd.
Banks The banks who have agreed to grant banking facilities to the
Association.
Chairman
The chairman of a relevant committee, or as the case may
be, the chairman of a General Meeting, who is appointed in
accordance with Article 53the Executive Committee for the
time being.
Corporate Member Any company or other entity (not being a natural person)
admitted as a member of the Association pursuant to Article
5(b).
Council for Private Education
A council established under the Private Education Act.
Cultural Counscellor for Culture,
Science and Education
The Cultural Counscellor for Culture, Science and
Education of the French Embassy in the Republic.
Deemed Shares Shares allocated to a company according to its financial
contribution when that company is admitted as a member of
the Association pursuant to Article 5(b).
Education Act The Education Act (Chapter 87) of Singapore
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Educational Committee
The committee having the control of the educational aspects
of the School.
Examination Board
A board established in accordance with Article 37BC.
Executive Committee The committee having the general management of the
Association for the time being, the members of whom are
registered with the Accounting and Corporate Regulatory
Authority as the “directors” of the Association for the time
being.
Executive Director The executive director of the School for the time being.
General Meeting
An Annual General Meeting, Ordinary General Meeting or
an Extraordinary General Meeting of the Members.
General Secretary The general secretary of the Executive Committee for the
time being.
in writing
Written, printed or lithographed or partly one and partly
another and other modes of representing or reproducing
words in a visible form.
Individual Member Has the meaning ascribed to it in Article 5(a).
Management Committee
The committee appointed by the Executive Committee in
accordance with the provisions of the Education Act.
Members
Collectively, the Individual Members and the Corporate
Members from time to time.
Memorandum The Memorandum of Association of the Association.
Month Calendar month.
Ordinary General Meeting Has the meaning ascribed to it in Article 43.
President
The president of the Executive Committee for the time
being.
Principal
The principal of the School for the time being.
Private Education Act The Private Education Act (Chapter 247ANo. 21 of 2009)
of Singapore.
Private Education Regulations The Private Education Regulations 2009 of Singapore,
made pursuant to the Private Education Act.
Related Corporation
A corporation that is deemed to be related by virtue of
Section 6 of the Act.
Registered Office
The registered office of the Association from time to time.
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Republic The Republic of Singapore.
School
The French School Lycée Français.
Seal
The common seal of the Association.
Secretary
The secretary of the Executive Committee for the time
being.
Supervisor The supervisor of the School appointed in accordance with
Article 38(a).
Treasurer
The treasurer of the Executive Committee for the time being.
Any words importing the singular number only shall include the plural number and vice versa.
Words importing the masculine gender only shall include the neuter gender and the feminine
gender.
Subject as aforesaid any words or expressions referred to in these Articles defined in the Act or
any statutory modification thereof for the time being in force shall, if not inconsistent with the
subject or the context, bear the same meaning in these Articles.
2. NUMBER OF MEMBERS. The membership of the Association with which the
Association proposes to be registered for the purposes of registration hereof shall be not more
than three thousand (3,000).
The Executive Committee may in its absolute discretion resolve to increase the
total number of Members and to register the increase accordingly.
3. PURPOSES OF THE ASSOCIATION. The Association is established for the
purposes expressed in the Memorandum.
4. FIRST MEMBERS. The first Members shall be Pierre Couprie, Patrick Hays,
Philippe Michoud, Charles Reybet-Degat, Pierre Ventadour, Claude Aubriot, Bernard Dechaille,
Jacques Patain.
ADMISSION OF MEMBERS
5 (a) Individual Membership. Subject to these Articles, any one (1) legal
guardian (mother, father or other guardian as the Executive Committee
may determine) of a child who is regularly registered with the School
and whose school fees and ancillary charges have been paid up to date
shall be a member of the Association by right (an “ Individual
Member”); provided always and notwithstanding that a family has
more than one child registered with the School, that family shall only
be entitled to have one (1) Individual Member representing the family.
(b) Corporate Membership. Any company/organisation, which is qualified
to satisfy the statutory requirements of the government authorities in the
Republic and having or organisation that has an interest in the promotion
of the advancement of the objects of this Association and having who
has paid any subscription fee or other charges as might be levied upon
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by the Executive Committee might become a member of the Association
(a “Corporate Member”), subject to the approval by the majority of
members of the Executive Committee.
HONORARY PRESIDENTS
6. TWO HONORARY PRESIDENTS. In accordance with the decision of the
Executive Committee of 20 October 1990, the Association shall have two Honorary Presidents:
(i) the Ambassador of France for the time being to the Republic, and
(ii) Patrick Hays, who shall be Honorary President for life unless he resigns.
MEMBERS
7 (a) RIGHTS NOT TRANSFERABLE. The rights and privileges of an
Individual Member shall be personal to himself; they shall not be
transferable by his own act or by operation of law and shall cease upon
his death, or when the child (or children) of the Individual Member
cease(s) to be registered with or is expelled from the School, or upon his
ceasing to be a Member under the provision of these Articles. The rights,
benefits or obligations of a Corporate Member shall not be transferable
by its own act or by operation of law.
(b) SUSPENSION OF RIGHTS. If school fees and other charges payable
for the child or children of an Individual Member continue to be in
arrears at the date of any General Meeting, the membership rights of the
Individual Member shall be suspended and he shall not be entitled to
exercise any rights of a Member, or attend or vote at such General
Meeting or any other General Meeting, until the arrears are fully paid-
up.
8. WITHDRAWAL. Any Member may withdraw from the Association by giving
notice in writing to the General Secretary not less than 14 (fourteen) days prior to the proposed
withdrawal.
EXPULSION OF MEMBERS
9. INVESTIGATION BY EXECUTIVE COMMITTEE. If any
Member violates any of these Articles or any rules or by-laws of the Association for the time
being in force or damages the Association's property or if his conduct shall in the opinion of any
member of the Executive Committee or of any 5 (five) Members (who shall certify the same in
writing to the Executive Committee) be injurious to the character or interests of the Association,
it shall be the duty of the Executive Committee to invite by letter the Member complained of to
give an explanation of his conduct and to appear before a meeting of the Executive Committee
convened to consider his case.
10. RESIGNATION, REMOVAL. If the Executive Committee is not
satisfied with the explanation of his conduct offered by the Member complained of or if no
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explanation is offered they shall call upon such Member to resign, and should he not do so within
two (2) weeks, his name shall be removed from the list of Members; and he shall thereupon cease
to be a Member, provided always that the decision calling upon him to resign shall be supported
by at least two-thirds of the members of the Executive Committee present at such meetings.
11. REQUEST FOR GENERAL MEETING. The Executive Committee
shall on the written request of the Member affected by their decision under the preceding Article
convene a General Meeting for the purpose of reviewing their decision provided that the request
shall be signed by at least one-third of the Members and deposited with the General Secretary
within fourteen (14) days following the decision of the Executive Committee under the preceding
Article calling upon such Member to resign.
12. POWER TO RECONSIDER. The Executive Committee may in all
cases reconsider their decision to demand the resignation of the Member complained of or to
remove such Member from the list of Members upon being requested so to do by notice in writing
signed by any eight (8) Members.
13. MEMBER OF EXECUTIVE COMMITTEE NOT TO ACT. A
member of the Executive Committee shall not act as a member of the Executive Committee at
any meeting at which his own conduct is in question, or at any meeting held to investigate any
case in which he is a complainant.
THE EXECUTIVE COMMITTEE
14. (a) MANAGEMENT. The management of the affairs,
administration and business of the Association shall be vested
in the Executive Committee who may pay all the expenses
incurred in the formation and registration of the Association
and may exercise all such powers; and do. The Executive
Committee shall, in particular, be in charge of the long term
strategy of the Association, and shall ensure that the
Association has the necessary human and financial resources,
and such necessary investments are made from time to time.
Without prejudice to the above-mentioned specific
responsiblities, the Executive Committee shall have the
general role of doing all such acts and things as the
Association is by its Memorandum and these Articles or
otherwise authorised to exercise or do and are not hereby or
by the Act required to be exercised or done by the Association
in General Meeting but subject nevertheless to the provisions
of the Act and of these Articles and to any regulations (not
being inconsistent with these Articles) from time to time
made by the Association in General Meeting.
(b) BUDGET. The budget and proposed expenditure and
receipts derived from the activities of the Association shall be
presented and proposed to the Members by the Executive
Committee and approved in an Annual General Meeting. The
budget shall also be presented to the Ambassador of France
toin the Republic who may delegate one of his representatives
to verify the use of grants made to the School by the French
Government.
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15. FIRST MEMBERS. The first members of the Executive Committee
shall be the Cultural Counscellor for Culture, Science and Education and the first Members as
mentioned in Article 4 of the Articles, who shall hold office until the close of the First Annual
General Meeting of the Association.
16. (a) MEMBERSCOMPOSITION OF COMMITTEE. The
Executive Committee shall consist of not less than eight (8)
members and no more than twelve (12) members, the
majority of whom must be of French nationality, and
provided always that there are at least two (2) members who
are citizens or permanent residents of the Republic. The
Cultural Councellor is a member of the Executive Committee
by right and will attend the meetings of the Executive
Committee in a consultancy role. The number of members of
the Executive Committee who are Individual Members shall
be equal to the number of members which are Corporate
Members and shall comprise (i) a minimum of four (4) and a
maximum of six (6) elected among the Individual Members;
and (ii) a minimum of four (4) and a maximum of six (6)
elected among the Corporate Members. Members of the
Executive Committee cannot be concurrently members of the
Educational Committee and vice versa. One shall not apply
to be elected to both the Educational Committee and the
Executive Committee in the same election.
In the event that the number of Corporate Members differs
from the number of Individual Members at any time, the
situation shall be remedied within a reasonable time and no
later than the next election.
(b) In addition to the members of the Executive Committee set
out in Article 16(a) above, the Counsellor for Culture,
Science and Education shall be a member of the Executive
Committee by right and shall attend the meetings of the
Executive Committee, in an advisory capacity.
(c) The Principal and the Executive Director shall be invited to
all the meetings unless otherwise decided by the members of
the Executive Committee. They shall be present in an
advisory capacity and shall have no voting rights.
(d) The Executive Committee may invite individuals to its
meetings or its sub-committees’ meetings to serve in an
advisory capacity, on an ad hoc basis or otherwise, to advise
its members on those issues and subjects which might
demand special expertise or advice.
17. (a) ELECTION. The members of the Executive Committee
(other than the first members above mentioned and other than
the Cultural Counscellor for Culture, Science and Education)
shall be elected by the Members at the Ordinary General
Meeting of the Association to be held in October/November
each year. Each member of the Executive Committee shall,
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commencing from 23 November 2015, be entitled to serve
for:
(i) a term of four (4) years; and
(ii) an aggregate period of eight (8) years.
For the avoidance of doubt, the eight (8) years do not need to
run consecutively.
(b) RETIRING MEMBERS. One third of the members of the Executive Committee shall
retire every year but all retiring members of the Executive Committee shall be eligible for re-
election, unless they otherwise agree among themselves, the members to retire each year shall be
those who have been longest in office since their last election and as between persons who were
elected members on the same date, those to retire shall be determined by lot.
(bc) PROCEDURE FOR ELECTION. The election of the
Executive Committee shall be conducted in the following
manner, that is to say, the Members:
(i) An Individual Member who wishes to be elected to the
Executive Committee shall firstly submit his
application (the “Application”) as a candidate in
writing to the General Secretary prior to the Ordinary
General Meeting.
(ii) The Application may be refused by the majority of the
members of the Executive Committee if the members
of the Executive Committee are of the opinion that,
including but not limited to:
(1) there is a conflict of interest;
(2) if such a person was elected, it would prevent
the Executive Committee from operating
satisfactorily; or
(3) the person has had a political role in the
Republic or overseas in the past two (2) years.
(iii) In respect of candidates whose Applications have not
been refused by a majority of the members of the
Executive Committee (the “Candidates”), Individual
Members present in person (or by proxy) at the
Ordinary General Meeting in October/November shall
propose in writing their candidates at the said General
Meeting. Individual Members shall propose in writing
their candidates chosen among Individual Members
and Corporate Members shall propose in writing their
candidates chosen among Corporate Members.shall
vote for their representative Candidate amongst the
Candidates.
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(iv) Corporate Members shall follow the same procedure
for their members who wish to be elected to the
Executive Committee.
Each Individual Member shall have one vote and each
Corporate Member shall have such number of votes as is
equal to the number of Deemed Shares held by it.
Subject to Article 16, cCandidates who have received the
most votes shall be elected and in the case of two (2) or more
personscandidates receiving an equal number of votes, the
chairman of the General Meeting shall have a second or
casting vote. All voting for election of members of the
Executive Committee under this Article shall be by written
secret ballot.
(cd) RESERVE MEMBER. At the Ordinary General Meeting,
the Individual Members shall nominate among themselves
one reserveCandidate, who is an Individual Member having
received the greatest number of votes after the Candidate who
was elected as a member of the Executive Committee who,
shall be designated as a reserve member. He shall
automatically fill any vacancy of an Individual Member in the
Executive Committee created by reason of resignation,
vacation of office (other than retirement of one third of the
members of the Executive Committee as above provided),
disqualification as set out in Article 39 death or removal.
Corporate Members shallwill proceed in the same way for
their reserve member.
18. (a) PRESIDENT, TREASURER, AND GENERAL
SECRETARY. The Executive Committee shall forthwith
elect among themselves a President, a Treasurer and a
General Secretary who shallmust be of French nationality and
registered at the French Embassy in the Republic; provided
that if there is no available French member to fill the position
of Treasurer and/or General Secretary, the Executive
Committee reserves the right to elect a non-French
member(s) as the Treasurer and/or General Secretary (as the
case may be).
The President and the Treasurer must be chosen among the
members of the Executive Committee elected by the
Corporate Members. If there is no person who accepts the
Treasurer position among the Corporate Members, the
Corporate Members in the Executive Committee shall vote to
decide which Individual Member of the Executive Committee
is eligible to fill the Treasurer position. Upon such Individual
Member of the Executive Committee being chosen by the
Corporate Members of the Executive Committee, such
Individual Member’s appointment as Treasurer shall be
subject to a vote by all the members of the Executive
Committee. If at any time, the Treasurer is deemed unsuitable
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by the majority of the members of the Executive Committee,
he shall resign.
The term of the Treasurer shall not exceed four (4)
consecutive years; and in the case of a Treasurer who has
served a term of four (4) consecutive years, there shall be a
lapse of at least one (1) year before he can be considered for
re-election as the Treasurer.
(b) COMPANY SECRETARY. For the purpose of compliance
with the Act, the Executive Committee shallmay appoint a
company secretary who shall be a resident of the Republic for
such term, at such remuneration and upon such conditions as
they may think fit. The appointment and duties of the
company secretary shall comply with the provisions of the
Act.
(c) EXECUTIVE DIRECTOR. The appointment and dismissal
of the Executive Director shall be at the sole discretion of the
majority of the members of the Executive Committee. The
role of the Executive Director shall be of an operational
nature, and he shall perform the duties that shall be delegated
to him by the Executive Committee.
The Executive Director shall report hierarchically to the
Executive Committee and functionally to the Principal.
POWER OF EXECUTIVE COMMITTEE
19. FUNDS. The Executive Committee shall be responsible for the efficient
management and utilisation of the funds of the Association within the scope and for the purposes
of furthering the aims and objects of the Association as defined in the Memorandum and the
Articles.
20. ACCOUNTABILITY. The Executive Committee shall account in the
General Meeting for the use and employment of funds.
20A. The Executive Committee shall (if the following is required under
applicable laws or regulations) cause each member of the Management Committee as well as its
own members to:
(a) maintain:
(i) a telephone number;
(ii) a residential address; and
(iii) an electronic mail address or a facsimile number,
at which he may be contacted by the Council for Private
Education in relation to any matter concerning the School;
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(b) upon the registration of the private education institution or his
becoming a manager of the School, notify the Council for Private
Education of the contact information he is required to maintain
under paragraph (a); and
(c) notify the Council for Private Education of any change in the
contact information he is required to maintain under paragraph
(a) within a period of 14 (fourteen) days after the date of the
change.
PROCEEDINGS OF THE EXECUTIVE COMMITTEE
21. MEETINGS. The Executive Committee may meet together for the
despatch of business, adjourn and otherwise regulate their meetings and business as they may
think fit. For the avoidance of doubt, meetings of the Executive Committee may be held by means
such as telephone, video conference or other similar communication by which all persons
participating in the meeting are able to hear or be heard without the need for the participant to be
physically present. The meeting shall be deemed to be held at the place where the Chairman of
the meeting participates in the meeting. Meetings of the Executive Committee may be convened
on request of its President or by a requisition in writing signed by twothree (3) members of the
Executive Committee stating the objects for which such meetings are to be convened and
forwarded to the General Secretary.
22. CHAIRMAN. The President shall be the Chairman and shall preside at
meetings of the Executive Committee, but if at any meeting, the President is not present within
15 (fifteen) minutes after the time appointed for holding the same or if he shall have notified the
Executive Committee of his intention to not be present at the meeting, the members of the
Executive Committee present may choose one of their members to be chairman of the meeting.
23. QUORUM. The quorum necessary for the transaction of the business of
the Executive Committee shall be a majority of the members of the Executive Committee. For
the avoidance of doubt, there shall be at least three (3) members of the Executive Committee for
the purpose of constituting a quorum necessary for the transaction of the business(being more
than half) of the members of the Executive Committee.
24. DECISIONS. Questions arising at any meeting (except as herein
otherwise mentioned) shall be decided by a majority on a show of hands and in case of an equality
of votes the chairman of the meeting shall have a second or casting vote.
25. CONTINUING TO ACT. The continuing members of the Executive
Committee may act notwithstanding any vacancy in that body but if and so long as their number
is reduced below the minimum number of members referred to in Article 16, the continuing
members of the Executive Committee may act for the purpose of
(i) filling up vacancies in their body, or
(ii) summoning a General Meeting for the purpose of electing new members to the Executive
Committee and to comply with the provisions of Article 16.
26. RESOLUTION IN WRITING. The Executive Committee may, if it
thinks fit, transact any of its business by the circulation of papers, and a resolution in writing
signed by a majority of the members thereof shall be valid and effectual as if it had been passed
at a meeting of the Executive Committee.
A resolution in writing or copies thereof signed or approved by letter, telex or
fascimile or other form of visible communication by majority of the members of the Executive
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Committee (or their alternates) shall be effective for all purposes as a resolution passed at a
meeting of the Executive Committee duly convened, held and constituted.
Any resolution may be signed in counterparts and when so signed all parts shall
be read together as one document. A copy of the resolution signed by the members transmitted
by fax or any form of electronic communication shall be sufficient evidence of the member’s
signature and consent to the resolution for the Executive Committee to declare the resolution valid
and effectual.
None of the foregoing shall relieve any member from the obligation to deliver
the originally signed resolution to the Executive Committee in due course.
27. REMUNERATION, INDEMNITY. A member of the Executive
Committee (as such) may not receive any salary from the Association but he shall be indemnified
out of the funds of the Association in respect of travelling and other expenditure properly incurred
in and about the affairs of the Association.
28. COMPETENCE. Except as provided in Article 26, a meeting of the
members of the Committee for the time being at which a quorum is present shall be competent to
exercise all the authorities, powers and discretions by or under the regulations of the Association
for the time being vested in the Executive Committee generally.
29. VALIDITY OF ACTS. All acts done by any meeting of the Executive
Committee or by any person acting as a member of the Executive Committee, shall
notwithstanding that it is afterwards discovered that there was some defect in the appointment of
any such member of the Executive Committee, or person acting as aforesaid, or that they or any
of them were disqualified, be as valid as if every such person had been duly appointed or was
qualified to be a member of the Executive Committee.
30. VACANCY. Any vacancy occurring in the Executive Committee by
reason of death, resignation or removal or other disability shallwill be filled firstly by the reserve
member nominated in accordance with Article 17(dc) and failing him by such person selected by
the Executive Committee, but the person so chosen shall be subject to the same conditions as to
eligibility and tenure of office as his predecessorhave to stand for election at the next Ordinary
General Meeting. In addition, he shall not be eligible, prior to his election at such Ordinary
General Meeting, to be appointed as President or Treasurer or General Secretary.
31. MINUTES. The Executive Committee shall cause proper minutes to be
made in books provided for the purpose of :
(i) the names of the members present at each meeting of the Executive
Committee; and
(ii) all the resolutions and proceedings at all meetings of the Association and
of the Executive Committee.
All discussions that occurred during the meeting and the minutes of the Executive
Committee shall be kept confidential unless stated otherwise.
PRINCIPAL OF THE SCHOOL
32. (a) RECRUITMENT. Two methods of recruitment are possible:
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(i) Where application is made for the use of funds specially
allocated by the Ministry of Foreign Affairs of France for
such posts, the recruitment is made according to the rules
applicable to teachers seconded abroad through the
Cultural Counscellor for Culture, Science and Education
with the agreement of the Executive Committee.
(ii) Where the recruitment of the Principal is effected directly
without recourse to the financial participation of the
Ministry of Foreign Affairs of France, the Cultural
Counscellor for Culture, Science and Education must
nonetheless give his assent to the application submitted.
In this case, the Executive Committee shallwill determine
the terms and conditions of the contract signed with the
successful applicant.
(b) RESPONSIBILITIES OF THE PRINCIPAL. The Principal
isshall be responsible for the organisation of the School. His
duties are amonginclude the following:
- He willshall prepare the work of the Educational
Committee over which he willshall preside.
- He shall assume the entire educational responsibility of
the School.
- He shall ensure that the quality of the teaching provided
at the School meets the requirements set out in the
Certification Rules which are recognised as meeting the
standard of the French National Curriculum (as defined
by the Inter Ministerial Committee for the Certification
of French Teaching Abroad presided by the French
Ministry of Education).
He recruits, with the agreement of the Cultural
Councellor and the Executive Committee, and
The Principal’s responsibility, as set out in the paragraph above,
is the founding principle of his authority. As such, the Principal
has hierarchal authority over upon all the educational staff
placed at the service of the School and functional authority in
respect of all the other staff whatever their status and regardless
of whom appointed them.
As the person in charge of the organisation of the School and
running of the scholastic educational life of the establishment,
he will shall determine the work of each of the teachers within
the framework of their contracts, draw up time-tables, control
the distribution of teaching material, ensure that proper teaching
is carried out as well as the proper conduct of tests and
examinations. He will shall take all measures in liaison with the
Management Executive Committee and the Executive Director
to ensure the safeguard of persons and property, the sanitation
and hygiene of the establishment.
He isshall be responsible for the order of the establishment. He
will shall ensure the respect of the rights and duties of all the
members of the scholastic educational community and the
application of the internal rules and regulations.
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He will shall take disciplinary action.
He may, in an emergency, particularly in the event of threats or
action against order of the school premises:
- prohibit access to all persons on the premises, whether
they are attached to the establishment or not; or
- suspend all classes or other activities of the School.
In that event he must, as soon as possible, give an explanation
for the decisions taken in application of the present Article and
inform the different Committees and the Cultural Counscellor
for Culture, Science and Education.
THE EDUCATIONAL COMMITTEE
33. EDUCATIONAL COMMITTEE. The Educational Committee will
shall examine and advise the Principal on all educational aspects. The Executive Committee will
shall be kept informed of the deliberations and will shall have to give its approval before
implementation of any decision with cost or financial consequences. For all other matters,
deliberations will shall be validly applied provided the Cultural Counscellor for Culture, Science
and Education does not make any objection within 20 (twenty) days after their publication. In
case of disagreement expressed by the Executive Committee toward such matters without
financial consequences, the final decision willshall then be taken by the Cultural Counscellor for
Culture, Science and Education. A further examination of certain questions may be requested.
The Educational Committee shall advise and present all suggestions to the
Principal on the educational role of the School and all questions pertaining to the running and the
life of the School, including the following
- the creation or cancellation of classes or subjects;
- teaching methods and the use of free periods;
- principles for the development of the school syllabus and the
distribution of the working hours of the teachers and time tables;
- the choice of text books;
- the pedagogic agreements to which the School is a signatory;
- information of staff, parents and students;
- social questions;
- programmes for associations operating within the School
particularly the sports association and, socio-educational and
humanitarian associations.
In respect of the examination of a specific question, the
Educational Committee may, with the agreement of the Principal,
create for the duration of the survey, a special subcommittee and
determine its object and composition.
(a) The Educational Committee will shall comprise of such committee
members as required by the regulations of the Agence pour l'Enseignement Français à l'Etranger
of France (“AEFE Regulations”) as may be amended, modified or supplemented from time to
time.
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For the time being, the Educational Committee is composed ofshall
comprise the following:
(ii) the Principal, Chairman of the Committee;Members
with a right to vote:
(ii) a representative of the Executive Committee who shall
be appointed by its Chairman;
(iiiA) Management:
- two (2) elected representatives of the
administrative and
service personnel; The Principal
- Chairman of the Committee
- The Counsellor for Culture, Science and
Education or his representative
- The Vice-Principal(s)
- The Executive Director or his representative
- The most Senior Education Counsellor, within the
meaning of the AEFE Regulations
- Primary School Director(s), within the meaning of
the AEFE Regulations
(B) Staff:
- Teachers representatives elected at the beginning
of each academic year by their peers
- Representatives of the non-teaching staff elected
at the beginning of each academic year by their
peers
(C) Parents and Students:
- Parents representatives elected for one academic
year, in accordance with the procedure set out in
Article 33(b)
- Students representatives elected by their peers at
the beginning of each academic year
(ii) Consultative Members with no voting rights:
- The French Vice-Consul, head of Consular Section
- The Representatives of French Nationals abroad, or their
representatives as appointed by the Ambassador of France
- The Vice-President of the Student Committee, within the
meaning of the AEFE Regulations
- Local public figures chosen from the French Community
for their competence/expertise in the social, economic and
cultural domain on the Principal's proposal within the
meaning of the AEFE Regulations
- The President of the Association(s) of French in Singapore
or his representative
- The President of the Student Alumni or his representative,
within the meaning of the AEFE Regulations
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- Two Representatives of the Executive Committee duly
appointed by the Executive Committee
- The Regional Coordinator of the AEFE management
(iv) five (5) teachers elected from the School out of which three (3)
shall be from the Primary/Infant Section and two (2) from the
Secondary Section;
(v) five (5) parents of children regularly registered at the School
out of which:
(a) three (3) shall be nominated by the Management
Committee; and
(b) two (2) shall be elected by the parents at the Ordinary
General Meeting held on October/November (one from
the Primary Section and the other from the Secondary
Section);
(vi) two (2) elected representatives from the students; and
(vii) three (3) prominent members of the French community in
Singapore, including:
(a) the representative of the French Business Association;
(b) the representative of the Association Francaise in
Singapore; and
(c) the third member who shall be appointed by the
Chairman of the Educational Committee in agreement
with the Cultural Councellor in view of his competence
in the educational field.
The Vice-Principal, the Director of the Primary School, the Director of
the Kindergarten, the Education Councellor and the Chief Operating Officer are members of the
Educational Committee by right.
The Cultural CouncellorSupervisor or his representative and the
Supervisor may attend all the meetings of the Educational Committee. The Chairman of the
Educational Committee may invite any person whose presence he deems useful at a meeting of
the Educational Committee, on a consultative basis.
The Principal will shall fix dates and times for the meetings of the
Educational Committee, which shall be held at least once a school term, at the beginning of each
school term. He will shall send letters convening the meeting together with the draft agenda and
preparatory documents at least 10 (ten) days prior to the meeting of the Educational Committee.
This period of notice might may be reduced in an emergency at the discretion of the Principal.
The quorum necessary for the transaction of the business of the
Educational Committee shall be a majority of the members of the Educational Committee. If this
quorum is not reached, the Educational Committee will shall be convened with the view of
holding another meeting which must be held within a minimum of 8 (eight) and a maximum of
14 (fourteen) days. It will shall then deliberate validly whatever the number of members present.
In case of an emergency, this period may be reduced at the discretion of the Principal.
The minutes of the meeting of the Educational Committee shall be sent
within ten days following the meeting to its members, the Executive Committee and the Cultural
Counscellor for Culture, Science and Education as soon as practical.
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The Educational Committee shall meet in disciplinary session to decide
upon the proposal submitted by the Principal to expel a student.
(b) All the members of the Educational Committee will be appointed or
elected for a term of 1 (one) year and may be reappointed or reelected. All parents representatives
shall be elected by the Individual Members of the Association for one (1) year through an internet
voting system or any method deemed fit by the General Secretary. The result of the election shall
be confirmed by the Chairman as defined in Article 53 during the Ordinary General Meeting.
(c) The remaining members of the Educational Committee shall be
appointed or elected for a term of one (1) year and may be reappointed or re-elected according to
the AEFE regulations.
34. The Educational Committee, through the Principal or his duly appointed
representative, shall present reports of its work to the Executive Committee who shall decide on
the implementation of the suggested projects.
34A. The Educational Committee shall keep proper records, including records
containing information on but not limited to:
(i) the administration of the courses offered or provided by the
School;
(ii) the teachers deployed by the School;
(iii) the attendance of the students of the School; and
(iv) such particulars as may be prescribed about the School's
administration and governance arrangements, financial viability,
educational programmes and student welfare processes, resources and
other matters.
MANAGEMENT COMMITTEE
35. (a) EXECUTIVE COMMITTEE TO NOMINATE. The
Executive Committee shall nominate for each school established
or carried on by the Association, a Management Committee
whose members may be appointed either for a fixed term or
without limitation as to the period for which each of them is to
hold office, and such nominees shall make application, to the
Director of Education for registration as managers under the
provisions of the Education Act.
(b) REMOVAL, DISMISSAL, RESIGNATION. The Executive
Committee may remove or dismiss a member of the
Management Committee from office and any Mmember so
removed or dismissed and any Mmember whose term of office
has expired and has not been renewed or extended by the
Executive Committee shall forthwith tender his resignation in
writing to the Director of Education as a registered manager
under the Education Act.
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(c) REPLACEMENT. The Executive Committee shall nominate
another member to replace a member of the Management
Committee who has been removed or dismissed or whose term
of office has expired and such nominee shall make application
to the Director of Education for registration as a manager under
the provisions of the Education Act.
(d) A member of the Management Committee may be but need not
be a member of the Executive Committee.
36. MANAGE INTERNAL AFFAIRS. The Management Committee shall manage the
internal affairs of the School in co-operation with the Principal and in consultation with the
Executive Committee and Educational Committee.
367. SPECIAL RESPONSIBILITY. It shall be the special responsibility of
athe Management Committee to conduct the sSchool in accordance with the Education Act, with
the co-operation of the Principal and in consultation with the Executive Committee and
Educational Committee, and in all respects to the satisfaction of the Director of Education.
ACADEMIC BOARD AND EXAMINATION BOARD
37A. ACADEMIC BOARD. The School shall establish and maintain an
Academic Board which shall consist of no fewer than 3 (three) (3) Mmembers in accordance with
the provisions of the Private Education Regulations. The Academic Board shall report to the
Educational Committee.
37AB. RESPONSIBILITIES OF ACADEMIC BOARD. The Academic
Board shall have the following responsibilities:
(a) to develop and review the policies and procedures on all
academic matters of the School, including but not limited to
academic quality assurance measures; and
(b) to facilitate the implementation of and compliance with such
policies and procedures.
37BC. EXAMINATION BOARD. The School shall establish and maintain an
Examination Board which shall consist of no fewer than 3 (three) members in accordance with
the provisions of the Private Education Regulations. The Examination Board shall report to the
Educational Committee.
37CD. RESPONSIBILITIES OF EXAMINATION BOARD. The
Examination Board shall have the responsibility to develop examination and assessment
procedures for the School, including but not limited to:
(a) the security of examination scripts and answer scripts;
(b) the conduct of examinations and assessments;
(c) the duties and responsibilities of invigilators and markers;
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(d) the moderation of examination and assessment marks; and
(e) the handling of appeals from students with regard to examination
or assessment matters.
37DE. VACATION OF OFFICE OF MEMBER OF ACADEMIC
BOARD OR EXAMINATION BOARD. No person shall be appointed or continue to hold
office as a member of the Academic Board or the Examination Board if he:
(a) is an undischarged bankrupt;
(b) has been convicted in any court of law in the Republic or
elsewhere for an offence under the Private Education Act, or for
any other offence involving dishonesty or moral turpitude or the
conviction for which involved a finding that he had acted
fraudulently or dishonestly; or
(c) is otherwise disqualified under the Private Education Act.
SUPERVISORS
38. (a) APPOINTMENT. The Executive Committee shall with the
agreement of the majority of the members of the Management
Committee nominate a member of the school Management
Committee to be nominate one of its members as the supervisor
of the School (the “Supervisor”) either for a fixed term or
without any limitation as to the period for which he is to hold
such office and thereupon the Management Committee shall
recommend such person to the Director of Education for his
approval in accordance with the Education Act. The Supervisor
shall preferably be chosen among the members of the Executive
Committee elected by the Individual Members.
(b) REMOVAL, DISMISSAL, RESIGNATION. The Executive
Committee may remove or dismiss a Supervisor from office and
any Supervisor so removed or dismissed or whose term of office
has expired and has not been renewed or extended by the
Executive Committee shall tender forthwith his resignation in
writing to the Director of Education as an approved Supervisor
under the Education Act.
(c) REPLACEMENT. The Executive Committee with the
agreement of the majority of the members of the Management
Committee shall nominate another Supervisor to replace one
who has been removed or dismissed or whose term of office has
expired and thereupon the Management Committee shall
recommend such person to the Director of Education for his
approval in accordance with the Education Act.
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DISQUALIFICATION OF MEMBERS OF THE COMMITTEES
39. VACATION OF OFFICE. The office of a member of the Executive
Committee, the Educational Committee and the Management Committee shall be vacated if:-
(i) He is or becomes disqualified by law from acting as a director of
a company incorporated under the Act, or if he becomes
bankrupt or makes a composition or scheme of arrangement with
his creditors.
(ii) He is found lunatic or becomes of unsound mind.
(iii) He resigns his office by notice in writing to the Association.
(iv) He is directly or indirectly interested in any contract with the
Association and fails to disclose the nature of his interest in
manner required by the Act.
(v) He is no longer a Member under Articles 7, 8 or 10 of these
Articles.
(vi) He takes on a political role in the Republic or overseas.
(vii) He ceases to be ordinarily resident in the Republic.
(viii) The other members of the Executive Committee, or Management
Committee that he serves on (as the case may be) are of the view
that he utilises his position as a member in any way whatsoever
for the purposes of furthering personal benefit or gain.
(ix) He is deemed unsuitable in accordance with the ethical
principles of the Executive Committee to be a member of the
Executive Committee or Management Committee that he serves
on (where applicable).
40. DISCLOSURE OF INTEREST. Subject to the provisions of the
Memorandum, a member of the Executive Committee shall disclose the nature of his interest in
any contract with the Association and shall not vote in respect of any such contract or any matter
arising thereabout and if he does so vote his vote shall not be counted.
AUTHORISED REPRESENTATIVE
41. AUTHORISED REPRESENTATIVE. The Chairman President of the
Executive Committee or, failing him, the Treasurer or the General Secretary or, failing them, any
member of the Executive Committee appointed by resolution of the Executive Committee, shall
be the authorised representative of the Association.
GENERAL MEETINGS
42. REGULAR MEETINGS. General Meetings shall be held twice in
every calendar year at such time and place as may be prescribed by the Executive Committee and
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usually at the beginning of the academic year in October/November and in May/June of each
year.
43. DEFINITION OF GENERAL MEETINGS. The General Meeting in
May/June shall be called the Annual General Meeting. The General Meeting in
October/November shall be called the Ordinary General Meeting. All other General Meetings
shall be called Extraordinary General Meetings. However, the Executive Committee may at any
time at their own discretion convene a General Meeting as an Annual General Meeting for the
purpose of complying with the Act.
44. POWER TO CONVENE. The Executive Committee may, whenever
they think fit, convene an Extraordinary General Meeting, and Extraordinary General Meetings
shall also be convened on the requisition of not less than one-tenth of the total number of the
Members having the right to vote.
NOTICE OF GENERAL MEETINGS
45. PERIOD OF NOTICE. Subject to the provisions of Section 184 of the
Act regarding special resolutions, 14 (fourteen) days' notice at the least (exclusive of the day on
which the notice is served, but inclusive of the day for which the notice is given) specifying the
place, the day and the hour of the General Meeting, and in case of special business the general
nature of that business, shall be given to the Members.
46. ACCIDENTAL OMISSION. The accidental omission to give notice of
a meeting to, or the non-receipt of notice of a meeting by any Member entitled thereto shall not
invalidate the proceedings at any meeting.
AGENDA AT GENERAL MEETINGS
47. EXECUTIVE COMMITTEE SETS AGENDA. Subject to Article 48
below, a General Meeting shall only consider matters which are set out in the notice of the General
Meeting and the agenda or any amendment thereto made by authority of the Executive
Committee. This agenda is set and sent by the Executive Committee to each Member at the same
time as the notice convening the General Meeting.
48. MATTERS TO BE INCLUDED. Members who are desirous of having
particular questions regarding any item in the agenda to be considered at any General Meeting
must communicate in writing the text of such questions to the Executive Committee at least seven
(7) days before the date fixed for the holding of the General Meeting, and subject to applicable
law, the Executive Committee shall have the full discretion to decide whether or not to include
such questions for consideration at the General Meeting.
The agenda for the General Meetings must include:-
(i) At the Ordinary General Meeting
- Approval of the minutes of the Annual General Meeting
- Report on the beginning of the academic year
- Consideration of the interim administrative and financial accounts
for the current and next financial year
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- Election of new members of the new Executive Committee
- Election Confirmation of the members election of the parents’
representatives of the Educational Committee by the Chairman as
defined in Article 53
- Release of the outgoing Executive Committee in its financial and
other functions.
(ii) At the Annual General Meeting
- Approval of the minutes of the Ordinary General Meeting
- Report on the activity of the current academic year
- Approval of the audited accounts for the preceding financial year
- Consideration of the interim administrative and financial accounts
for the current financial year
- Approval of the budget for the subsequent financial year
- Appointment of auditor for the current financial year.
49. POWERS OF GENERAL MEETINGS. Subject to applicable law, the
Members in General Meeting shall have the powers to modify the objects and the Articles of the
Association, and to dismiss the Executive Committee and appoint another in its place.
PROCEEDINGS AT GENERAL MEETINGS
50. SPECIAL BUSINESS. All business shall be deemed special that is
transacted at an Extraordinary General Meeting, and all business shall be deemed special that is
transacted at an Annual General Meeting other than the matters required to be included in the
agenda as stated in paragraph (ii) of Article 48 above, and all business shall be deemed special
that is transacted at an Ordinary General Meeting other than the matters required to be included
in the agenda as stated in paragraph (i) of Article 48 above.
51. QUORUM. No business shall be transacted at any General Meeting
unless a quorum of Members who are entitled to vote thereat is present at the time when the
meeting proceeds to business, and such quorum shall consist of Individual Members holding not
less than one quarter (25%) of the total voting rights of Individual Members for the time being
and Corporate Members holding not less than one quarter (25%) of the total voting rights of the
Corporate Members for the time being present in person or by proxy.
52. ADJOURNED IF NO QUORUM. If within half an hour from the time
appointed for a General Meeting a quorum is not present, the meeting shall stand adjourned to
the same day in the next week at the same time and place, and if at the adjourned meeting a
quorum is not present all Members who are entitled to vote present in person or by proxy thereat
shall be a quorum.
53. CHAIRMAN. The Chairman President of the Executive Committee
shall preside as Chairman at every General Meeting of the Association. If at any meeting the
Chairman President shall not be present within fifteen minutes after the time appointed for
holding the meetings, or if he shall have previously notified the Association of his intention of
not being present, one of the members of the Executive Committee shall preside, or if no member
of the Executive Committee be present or willing to take the chair, the Members present who are
entitled to vote shall choose one of their Members to preside.
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54. ADJOURNMENT. The Chairman may with the consent of any General
Meeting at which a quorum is present (and shall if so directed by the meeting) adjourn the General
Meeting from time to time and from place to place, but no business shall be transacted at any
adjourned General Meeting other than the business left unfinished at the General Meeting from
which the adjournment took place. When a General Meeting is adjourned for eight (8) days or
more, notice of the adjourned General Meeting shall as far as possible be given in the same
manner as of an original General Meeting. Save as aforesaid it shall not be necessary to give any
notice of an adjournment or of the business to be transacted at an adjourned General Meeting.
55. RESOLUTION DECIDED BY A SHOW OF HANDS. At any
General Meeting a resolution put to the vote of the meeting shall be decided on a show of hands,
and a declaration by the Chairman that a resolution has been carried or carried unanimously, or
by a particular majority, or lost; and an entry to that effect in the book of proceedings of the
Association shall be conclusive evidence of the fact, without proof of the number or proportion
of the votes recorded in favour of or against that resolution.
56. CHAIRMAN HAS CASTING VOTE. In the case of an equality of
votes, the Chairman of the meeting shall be entitled to a second or casting vote.
57. VOTING ENTITLEMENT. Each Individual Member personally
present or represented by proxy shall have one (1) vote. Each Corporate Member shall be entitled
to such number of votes as is equal to the number of Deemed Shares held by it.
57A. (a) ADJUSTMENT OF NUMBER OF VOTES. For the
purposes of passing resolutions at any General Meeting, where
the aggregate number of votes that the Corporate Members are
entitled to under Article 57 are less than the aggregate number
of votes that the Individual Members are entitled to, the
Corporate Members shall be entitled to such additional number
of votes such that the aggregate number of votes that the
Corporate Members are entitled to after adjustment shall be
equal to the aggregate number of votes that the Individual
Members are entitled to. The additional number of votes shall
be distributed in proportion to the number of votes each
Corporate Member is entitled to before adjustment.
(b) For the purposes of illustration, the Corporate Members are
entitled to 80 votes and the Individual Members are entitled to
100 votes, the Corporate Members shall be entitled to an
additional 20 votes (distributed in proportion to the number of
votes each Corporate Member is entitled to under Article 57).
58. MINUTES AND INSPECTION. The minutes of the meeting of the
General Meetings shall be drawn by one of the members of the Executive Committee or any other
person whom he shall nominate. The minutes will be kept by the Executive Committee and be
available for inspection by Members on simple request in writing.
PROXIES
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59. (a) INSTRUMENT OF PROXY. The instrument appointing a
proxy shall be in a form approved by the Executive Committee
and signed by the appointor and shall (except to the extent to
which the proxy is specially directed to vote for or against the
proposed) include power to act generally at the General
Meeting and at any adjournment thereof, for the person giving
the proxy.
(b) LETTER OF AUTHORITY. A letter of authority duly
signed by a director and/or corporate secretary of the Corporate
Member appointing a representative to act as its representative
at a General Meeting or at an Executive Committee meeting
shall be deemed to be valid for all purposes whatsoever of the
relevant meeting.
60. DEPOSIT OF PROXY. The instrument appointing a proxy shall be
deposited with the General Secretary, before the time fixed for holding the General Meeting at
which the person named in such instrument proposes to vote; otherwise the person so named shall
not be entitled to vote in respect thereof. No instrument appointing a proxy shall be valid except
for the General Meeting mentioned therein and any adjournment thereof.
61. REVOCATION OF PROXY. A vote given in accordance with the
terms of an instrument of proxy shall be valid notwithstanding the previous death or insanity of
the principal, or revocation of the proxy, provided no intimation in writing of the death, insanity,
or revocation shall have been received by the General Secretary before the time fixed for holding
the General Meeting, or if the meeting has been adjourned, before the time fixed for holding the
adjourned meeting.
62. TIME FOR OBJECTION TO VOTE. No objection shall be made to
the validity of any vote except at a General Meeting at which such vote shall be tendered and
every vote whether given personally or by proxy not disallowed at such General Meeting shall be
deemed valid for all purposes whatsoever of such General Meeting.
ACCOUNTS
63. ACCOUNTS. The Executive Committee shall cause proper books of
account to be kept with respect to all sums of money received and expended by the Association
and the matters in respect of which the receipt and expenditure takes place and the assets and
liabilities of the Association.
64. KEEPING OF ACCOUNTS. The books of account shall be kept at
the Registered Office of the Association or at such other place or places as the Executive
Committee think fit, and shall always be open to the inspection of the members of the Executive
Committee during normal business hours.
65. INSPECTION OF ACCOUNTS. The Executive Committee shall from
time to time determine at what times and places and under what conditions or regulations the
accounts and books of the Association or any of them shall be open to the inspection of Members
not being members of the Executive Committee and no Member (not being a member of the
Executive Committee) shall have any right of inspecting any account or book or document of the
Association except as conferred by law or by the Memorandum or the Articles or authorised by
the Executive Committee or by the Association in General Meeting.
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66. PRESENTATION OF ACCOUNTS. The Executive Committee shall
from time to time in accordance with the provisions of the Act cause to be prepared and to be laid
before the Association in General Meeting such income and expenditure accounts, balance sheets
and reports as are referred to in that Act.
67. BALANCE SHEET TO BE SENT TO MEMBERS. A copy of every
balance sheet (including every document required by law to be annexed thereto) which is to be
laid before the Association in General Meeting together with a copy of the Auditor's Report shall
not be sent less than 14 (fourteen) days before the date of the meeting be sent to all persons
entitled to receive notice of General Meetings of the Association.
67A68. ANNUAL REPORT. The Executive Committee shall prepare and
submit to the Council for Private Education, by the 31st of December each year, an annual report
on the activities and affairs of the Associations in accordance with the Private Education Act
2009.
68. RECEIPTS. The Treasurer shall receive all moneys coming into the
Association. His receipt shall be the only sufficient discharge and he shall pay into a Bank to be
named by the Executive Committee all money received by him.
69. CHEQUES. All cheques shall be signed by 2 (two) persons to be
designated by the Executive Committee.
AUDIT
70. AUDITORS. Auditors shall be appointed and their duties regulated in
accordance with the provisions of the Act.
THE SEAL
71. SEAL. The Executive Committee may from time to time make
regulations as to the custody and use of the Seal. Until arrangements to the contrary shall be made
by the Executive Committee, the Seal shall be kept at the Registered Office or at such other place
as the Executive Committee shall from time to time determine, and all documents requiring the
Seal to be affixed thereto shall be signed (i) by two members of the Executive Committee and (ii)
by the General Secretary or some other person appointed by the Executive Committee.
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NOTICES
72. SERVICE. A notice may be served by the Association upon any
Member either personally or by sending it through the post in a prepaid letter addressed to such
Member at his address appearing in the register of Members kept by the School, and any
communication, request, notice or proxy to be given by any Member under any of these Articles
shall be delivered to the Registered Office for the attention of the Association or the Executive
Committee or the person referred to in the relevant Article, as the case may be. A notice may also
be served by the Association upon any Member by electronic means:
- at his electronic mail address (“email address”) as appearing
in the Register of Members (if any); or
- at any other email address or website supplied by him to the
Association for the purpose of such transmission.
73. PROOF OF SERVICE. Any notice served by post to a Member shall
be deemed to have been served on the day following that on which the letter containing the same
is put into the post and in proving such service it shall be sufficient to prove that the letter
containing the notice was properly addressed and put into the post office as a prepaid letter.
INDEMNITY
74. INDEMNITY FOR COMMITTEE AND STAFF. Every member of
the Executive Committee, officer or other servant of the Association shall be indemnified out of
the funds of the Association against all liability incurred by him as such member of the Executive
Committee, officer or servant in defending any proceedings whether civil or criminal, in which
judgement is given in his favour, or in which he is acquitted or in connection with an application
under the Act in which relief is granted to him by the Court.
WINDING UP
75. (a) MEMORANDUM CLAUSES APPLICABLE. Clauses 4, 6
and 7 of the Memorandum relating to the winding up and
dissolution of the Association shall have effect as if the
provisions thereof were repeated in these Articles.
(b) RESOLUTION TO WIND-UP. The dissolution of the Association
may be resolved by a majority of two-thirds of the Members
convened in Extraordinary General Meeting. Subject as
aforesaid, such meeting shall decide on the conditions in which
such dissolution shall be effected.
(c) NOTIFICATION TO COMMISSIONER OF CHARITIES,
OR THE SECTOR ADMINISTRATOR. Upon the
dissolution of the Association, the Commissioner of Charities,
or the Sector Administrator as designated by the Minister under
the Charities Act (Chapter 37) of Singapore must be notified in
writing.
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Names, Addresses and Descriptions of Subscribers
PIERRE COUPRIE
31 Ridout Road, Singapore
Managing Director
PATRICK HAYS
35 Leedon Road, Singapore
General Manager
PHILIPPE MICHOUD
48 Chancery Lane, Singapore
Asst. To President
CHARLES REYBET-DEGAT
98 Binjai Park, Singapore
Deputy Manager
PIERRE VENTADOUR
2301 Ardmore Park, Pangkor Block, Singapore
Chief Manager
CLAUDE AUBRIOT
25V Balmoral Point, Balmoral Road, Singapore
Housewife
BERNARD DECHAILLE
3 Swiss Cottage Estate, Singapore
Sub-Manager
JACQUES PATAIN
3004 Tioman Block, Ardmore Park, Singapore
Sub-Manager
Dated this 6th day of October 1980
Witness to the above signatures: HARIDASS AJAIB
Advocate & Solicitor
Netto Low & Partners
2301-2302 Clifford Centre
Singapore