Long reports
-
Upload
muhammad-aamir-rakhshani -
Category
Business
-
view
242 -
download
0
description
Transcript of Long reports
Communicate new information Guide decisions Present complex materials Employ principles of effective page design
Length Complexity of subject material Use of source material Standard components
Highlight your ability to organize and present ideas clearly
Highlight your ability to find information Highlight your ability to solve problems Highlight your potential to take on
additional responsibility
Introduction (about ½ page) Body (about 3 pages) Conclusion (about ½ page)
Text includes headings, section breaks, and paragraph breaks (which all count toward the required length).
Text includes visual or visuals (though they don’t count toward required length).
Context—basic background information Purpose—what report is intended to accomplish Scope—what report covers (and perhaps what
it doesn’t cover) Procedures—how report was compiled
(especially how information was gathered). Limitations—problems, shortcomings, items not
covered in report
Problem◦Explanation and breakdown◦Background/causes◦Negative effects
Solutions◦Explanation and breakdown◦Implementing the solutions◦Benefits
Summary of Findings—summary of information about problem and solutions from body of report
Recommendations—list of specific steps the reader should now take to implement solutions
Transmittal Document Title Page Abstract Table of Contents List of Illustrations Glossary
Letter or memo that accompanies report Brief summary of report context and contents Thanks reader for cooperation/interest Builds positive relationship with reader Uses standard forms
Title of report Name and title of writer Name and title of reader Name of company or organization Date of submission Centered on page
Summary of report’s contents and recommendations
Designed to stand alone Formatted as one paragraph Abstract as title
List of all headings exactly as they appear in report and starting page numbers
Lower case Roman numerals (i, ii, iii, iv, etc.) for front matter, beginning with list of illustrations
Arabic numerals (1, 2, 3, etc.) for rest of report Table of Contents or Contents as title
Traditional—headings, page numbers Decimal—numbered headings (whole
numbers and decimals), page numbers1. INTRODUCTION2. KINDS OF TESTING
2.1. Pre-Employment2.2. Routine2.3. Reasonable Suspicion/Post-Accident
Lists exact titles of visuals and corresponding page numbers in report
Figure 1: Student Support for Renovation of Main Campus Buildings
Table 1: Project Costs for Renovation Distinguishes between tables and figures
Defines all potentially unfamiliar words, expressions, or symbols
Need determined by audience Alphabetizes terms Lists symbols in order of appearance
Appendixes Bibliography
Supplementary material, such as interview questions, survey questions, additional figures and illustrations, copies of relevant sources, other relevant documents (anything that you want the reader to have access to but that doesn’t fit directly into your report)
Includes title listed on Table of Contents Each appendix a separate page or pages
List of sources Title and format depend on specific
documentation format APA (American Psychological Association)—
References MLA (Modern Language Association)—Works
Cited