Live@edu Services CourseOffice Web Apps Participant Guide

2 Office Web Apps

Outlook Live

Windows Live SkyDrive

Office Web Apps

3 Office Web Apps

Office Web Apps Lessons

View Microsoft Office Documents Online

Edit Microsoft Office Documents in the Browser

Open/Edit Documents in Microsoft Office

View and Restore Document Versions

Co-author Excel/OneNote Documents in the Browser

Co-author Word/PowerPoint Documents in Office 2010

Share a Presentation in PowerPoint 2010 Broadcast View

4 Office Web Apps

Office Web Apps Training Course

Microsoft Office Web Apps are convenient online companions to Word, Excel, PowerPoint, and OneNote that give you the freedom to work with your Office documents from virtually anywhere with a supported browser.

With Office Web Apps, you will:

Access the tools you need from virtually any Internet-connected computer or compatible mobile device.

Work better with others, regardless of what version of Microsoft Office they use and whether they work on a PC or a Mac.

View your files with great document fidelity and consistent formatting.

Begin working right away in a familiar Office interface.

For more information, please visit:

http://office.microsoft.com/webapps

5 Office Web Apps

Sign In to Windows Live SkyDrive

Open your browser and navigate to your school portal…

or

…enter http://office.live.com.

Enter your Windows Live ID and password and click Sign in.

6 Office Web Apps

How to Access Microsoft Office Web Apps

Windows Live SkyDrive Folder

Click for Office Web Apps View Mode

Click for Office Web Apps Edit Mode

Click to Open in Microsoft Office Client Application

View Microsoft Office Documents Online

8 Office Web Apps

Office Web Apps View Mode

Place your cursor on a Word, Excel, or PowerPoint document to reveal the file menu.

Note: The OneNote Web App does not have a View Mode.

Click the document name.

9 Office Web Apps

Office Web Apps View Mode (continued)

Command Bar (Application-Specific)

File Menu (Application-Specific)

High-Fidelity Document View

Close Document (Return to Folder)

Edit Microsoft Office Documents in the Browser

11 Office Web Apps

Office Web Apps Edit Mode

To enter Office Web Apps Edit Mode, click Edit in Browser within the View Mode...

or

…place your cursor on a Word, Excel, PowerPoint, or OneNote document in a SkyDrive folder and click Edit in Browser.

Note: Only Office files in the 2007/2010 file format can be edited in the browser.

12 Office Web Apps

Office Web Apps Edit Mode (continued)

Ribbon (Application-Specific)

Document Body

Placeholder (Editable in Client Application)

Close Document (Return to Folder)

13 Office Web Apps

Office Web Apps Edit Mode (continued)

To edit a document, type directly in the body of the document.

Use the Ribbon to apply Styles and other formatting.

Open/Edit Documents in Microsoft Office

15 Office Web Apps

Open/Edit Documents in Microsoft Office

To open documents for editing in the Microsoft Office client applications, click Open in (application) within the View Mode...

or

…place your cursor on a Word, Excel, PowerPoint, or OneNote document in a SkyDrive folder and click Open in (application).

Note: You must have Microsoft Office installed on your computer to use this feature.

16 Office Web Apps

Open/Edit Documents in Microsoft Office (continued)

In Office 2010, click Enable Editing to edit a SkyDrive-based document.

When finished, click Save to synchronize changes back to the SkyDrive folder.

Note: Files in the Office Open XML file format (.docx, .pptx, .xlsx, etc.) can be opened/edited in Office 2007 and Office 2010. Office 2000, Office XP, and Office 2003 users must install the Microsoft Office Compatibility Pack from the Microsoft website in order to open these files.

Depending on the version of Office you use, certain features may remain unavailable.

View and Restore Document Versions

18 Office Web Apps

View and Restore Document Versions

Place your cursor on a document to reveal the file menu.

Click More.

Click Version History.

19 Office Web Apps

View and Restore Document Versions (continued)

Use the version list to browse previous versions of the document.

Click the version you want to restore.

Click Restore.

Co-author Excel/OneNote Documents in the Browser

21 Office Web Apps

Co-authoring in Microsoft Office

Application

Co-author in Office Web

Apps

Co-author in Office 2010

Excel X

OneNote X

Word X

PowerPoint X

With co-authoring in Office Web Apps and Office 2010, multiple authors can edit a single document at the same time and stay in sync with each others' changes.

SkyDrive-based Excel and OneNote files can be co-authored in the browser using Office Web Apps.

SkyDrive-based Word and PowerPoint files can be co-authored using the Office 2010 client applications.

22 Office Web Apps

Co-author Excel/OneNote in the Browser

Make sure the Excel or OneNote file you want to co-author is in a shared folder and the appropriate users have edit rights to that folder.

Place your cursor on the Excel or OneNote file you want to co-author to reveal the file menu.

Click Edit in Browser.

23 Office Web Apps

Co-author Excel/OneNote in the Browser (continued)

To edit the file, type directly in the body of the document or use the tools available in the Ribbon.

To see other users who are active in the document, click the status area in the bottom-right of the window.

Any changes between users will update in near-real-time.

No Save is necessary in Excel and OneNote Web Apps.

Co-author Word/PowerPoint Documents in Office 2010

25 Office Web Apps

Co-author Word/PowerPoint in Office 2010

Make sure the Word or PowerPoint file you want to co-author is in a shared folder and the appropriate users have edit rights to that folder.

Place your cursor on the Word or PowerPoint file you want to co-author to reveal the file menu.

Click Open in (Application).

26 Office Web Apps

Co-author Word/PowerPoint in Office 2010 (continued)

You will be notified when another user opens the Word or PowerPoint document from SkyDrive.

Click the co-authoring notification in the status bar to see all of the individuals working in the document.

If you use Office Outlook for your e-mail client, you can click the names for additional communications options.

To synchronize any changes, click the Save/Sync button.

Share a Presentation in PowerPoint 2010 Broadcast View

28 Office Web Apps

PowerPoint 2010 Broadcast View

You can use Broadcast View in PowerPoint 2010 to deliver a SkyDrive-based presentation over the Internet.

Place your cursor on a PowerPoint document to reveal the file menu.

Click Open in Power Point.

Click OK if prompted.

29 Office Web Apps

PowerPoint 2010 Broadcast View (continued)

In PowerPoint 2010, click File.

Click Save & Send.

Click first Broadcast Slide Show button.

Click second Broadcast Slide Show button.

30 Office Web Apps

PowerPoint 2010 Broadcast View (continued)

Click Start Broadcast.

If you use Outlook Live or another Web-based e-mail solution, click Copy Link and paste it into a browser e-mail message.

If you use Office Outlook on your PC, click Send in E-mail.

Send the link to the presentation attendees.

When you’re ready to begin, click Start Slide Show.

31 Office Web Apps

PowerPoint 2010 Broadcast View (continued)

Deliver your presentation.

(You will deliver the spoken portion of the presentation over the telephone.)

When the presentation is over, click End Broadcast.

Click End Broadcast again to confirm.

32 Office Web Apps

Office Web Apps Practice and Discussion

Now complete these activities on your own:

Open a Document in Office Web App View Mode

Edit a Document in Office Web App Edit Mode

Open a SkyDrive Document in Microsoft Office

View and Restore a Document Version

Co-author an Excel or OneNote Document in Office Web Apps

Co-author a Word or PowerPoint Document in Office 2010

Share a SkyDrive Presentation in PowerPoint 2010 Broadcast View

At the end of the practice session, your instructor will be available to answer any questions you may have.

33 Office Web Apps

© 2010 Microsoft Corporation. All rights reserved. Active Directory, ActiveSync, Encarta, Forefront, Microsoft, Outlook, Windows, Windows Live, Windows Mobile, Windows Server, Windows Vista, SharePoint, Silverlight, SkyDrive, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.

The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after

the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.