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Liberty Band BoostersGeneral Membership MeetingTuesday, May 1st 20121Liberty HS Band MissionThe mission of the Liberty High School Band Program is to provide a quality instrumental music education for all students. Numerous course offerings (Wind Ensemble, Symphonic Band, Concert Band, Jazz Band I and II, Marching Band, Small Ensembles, Solo Experiences, Pit Orchestra, Pep Band, etc.) give every student a place to be successful when striving to achieve high-level musical expectations. In addition to increased musicianship and performance skills, the band program will serve to develop overall character, self discipline, a sense of belonging, teamwork, time management, dedication, individual and group leadership skills, cooperation and responsibility. 2Liberty Band Boosters: PurposeThe purpose of the Liberty Band Boosters is to provide support to the Liberty High School Band and any such related auxiliary. The Liberty Band Boosters (LBB) support shall consist of providing operating funds, volunteer services and organizational coordination as requested by the Band Director.

3Who is a member of the LBB?Parents/Guardians of all Band membersGrandparents of Band membersLiberty Band AlumniBand DirectorOther Band StaffOthers interested in the progress and development of the Band program

4AgendaCall to Order / Approval of March MinutesBand Board General Election (3 seats)End-of-Year Banquet Update (May 11th)Treasurers ReportGrant UpdateFundraising ActivitiesConcessions (ASD20 & USAFA)Spirit WearCommunicationsCalendar (Next 90 Days)Directors RemarksAdjourn / 2012 Marching Band (After Meeting)5President (currently held by Michelle Van Wijk)Nominee:Pam Bower

First Vice President Administration (currently Pam Bower)Nominee:Lee MacKay

Communications Liaison (currently Shane Deichman)Nominee:Shane DeichmanBoard General Election6End of Year Band BanquetFriday 11 May USAFA Falcon Club $16 per personAgenda6:30pm-7:00pm: Arrive at the Falcon Club7:00pm: Welcome / Dinner Served8:15pm: Slide Show8:30pm: Remarks by The Matzke8:45pm: Presentations9:30pm: Dancing / Parent Games (tentative)11:30pm: End of BanquetMenu Buffet Tossed salad, Rolls & ButterRoast Beef w/ Gravy & Turkey w/ DressingMashed Potatoes & VegetablesChocolate Cake, Coffee, Iced Tea & WaterCommitteeKaren Barness / Pam Bower / Dean Hullings Brenda Leftwich / Nico Mason / Amy Ward Michelle Van Wijk

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AccountBalance4120.01 Student Accounts746.285120.03 Marching Band3,218.745120.05 Band Boosters2,864.125120.08 Band Activities4,198.10*** **72 LBB (Integrity Bank)39,202.53Total50,229.77Treasurer: Account BalancesAs of April 2012

6,294.46 is Students 43,935.31 AdjustedIncome $225,513.03Expense $217,011.048Reminder Student Account UseAny band activity (EOY Banquet, States, shoes, etc)Senior leftovers go to sibling or to general account

2012-2013 Band Course FeesBand Student Enrichment Fee: $35 for all Band StudentsMarching Band: $450 (details in Marching Band packet)All payments via on-line payments using PayForIt

Treasurer: Information9Things we needStorage Wing / New Band RoomMarching Band UniformsConcert Band UniformsPercussion Equipment / InstrumentsTruck(s) or TrailerPortable Lights

Changing Fundraising LandscapeLoss of USAFA Concessions -- $10K loss of revenue2013 Golf Tournament -- $15K potential revenueTreasurer: Future Budget10Grant OpportunitiesBuilding ExpansionEquipmentPersonnelSponsorships11Building Expansion GrantsState Funding Sources AvailableFocused on Facilities Expansion and RetrofitYearly Grant Application (Due in March)More work to doContacted LKA ArchitectsDesigned Liberty High SchoolHave located original construction plansScoping Meeting Planned May 9th at 2:30Needs IdentificationConcept Development

12Equipment & Personnel GrantsOpportunities for Small and Medium GrantsSmall < $5,000Medium $10,000 to $25,000Potential SourcesEl PomarUS Department of EducationState of Colorado (Not available right now)Goal Orientated FundingEquipment & Personnel usually separated for Grant ApplicationsQuarterly and Yearly Application Cycles

13SponsorshipsOpportunities focused on Smaller ItemsUsually donation of supplies or materialsLHS already doing this (Panda Express, etc)Recruiting effort to gain SponsorsPotential Sources (those that support the Arts or Education)Stores (Department, Grocery)Restaurants Other BusinessesVery Specific DonationsBusiness is advertising or committing to communityExamples (Food & Water)

14Grant Team NeedsInformationStory of Band Program Development LHS Band GrowthLHS Band Student SuccessLHS Band Program SuccessProblemsSpecific IssuesQuantification of Magnitude of IssuesRisks and Ramifications to Students/Quality of EducationNeed a Specific List of Funding Targets and Needs!15Grants: Next StepsObtain InformationDevelopment of Problems ListCreation of Specific Target/Wish ListBuilding Expansion Scoping Meeting (May 9th at 2:30)- School Representatives (Matzke & Thimmig)- LKA Architects- Grant Team MemberGrant Writing Team Meeting (May 10th)Provide Grant Team Information, Problems and Wish ListDevelop Grant Pursuit StrategyIf assistance would be helpful to create the information from the Band Boosters Board or Mrs. Matzke, the Grant Team can schedule interviews and/or work sessions. Please let us know tonight.16

How you can help raise money for our BandsScrip Program - Put your regular household shopping dollars to work by using King Soopers and other gift cards for your everyday expenses...and the Bands get a percent back automatically.An order will be placed tonight fill your form out before you leave!Or: order online at http://www.shopwithscrip.com/ code 48831D8B2L858Save 10-50% on Computers & Electronics at TechForLess - The band gets 7% percent of each sale.Pizza Kits: On sale starting this week!Panda Express Flyer (pdf) The first of every month, from 11:00 AM - 9:30 PM. Panda Express #687 Woodmen Rd. You must present the flyer for the band to get 20% of your purchase price, even when you buy gift cards on these days! The LBB Board is seeking a volunteer to complete monthly requestsFive Guys Tuesday, May 15th Fundraising Night! (Academy Bl)Noodles & Co. (pdf) Planning for June (Powers & Barnes)Petrie's Family Games - 2nd Saturday of ea. month, 10% of your purchase price will be donated to LHS Band Boosters! Print & Bring flyer

17Concession Sign-Ups1st time shown is Coordinator report time; 2nd time shown is for all others (90 min prior to event):Wednesday, May 16th:7:00am/8:30am Pine Creek H.S. (Clune Arena)3:00pm/4:30pm Rampart H.S. (Clune Arena)Thursday, May 17th:7:00am/8:30am Air Academy H.S. (Clune Arena)11:00am/12:30pm Liberty H.S. (Clune Arena)3:00pm/4:30pm Discovery Canyon Campus (Clune Arena)Wednesday, May 23rd:USAFA Graduation with President Obama (Falcon Stadium)(Early 6:00am/7:30am report times; need 24 volunteers)Thursday, May 24th:12:00 Noon/2:00pmD38 (Part 1)3:30pm/6:00pmD38 (Part 2)

18End of USAFA ConcessionsUSAFA Concessions: Our last hurrah!NCAA will not allow high school students OR any organization representing high school students to do any sort of fundraising at a University because it gives them a recruiting opportunityTherefore, we will no longer be able to work USAFA Concessions as the Liberty Band Boosters Organization, meaning:Loss of over $10,000 per year One final chance to raise potentially raise over $4,000 (at USAFA Graduation)19Other Event Sign-UpsFriday, May 18th:2012 Marching Band Meet & Greet (2-7pm)

June 4th to June 6th:Mini-Band Camp (Mornings / Early Afternoons)

July 30th to August 3rd:Band Camp (Early AM to Late PM)20Spirit WearShort sleeve t shirt/red or blue, $10Long sleeve t shirt/ red or blue, $15Crew sweatshirt, embroidered design/red or blue,$20Hoodie sweatshirt/pullover, red blue or heather grey (new color), $20Zip up Hoodie sweatshirt/red or blue, $25Polo short sleeve, embroidered (men's cut) / red or blue, $20Hat-baseball style-velcro back-embroidered / red or blue, $10NEW ITEMSSweatpants, relaxed bottom, side pockets, elastic waist with drawstring / red, blue, or heather grey, $20Ladies fit mid scoop neck, cap sleeved t shirt / antique red or blue, $10Ladies fit V-neck, short sleeved t shirt / red or blue, $12Ladies fit V-neck, 3/4 sleeve t shirt / red, $15Jacket, softshell, Teflon wind and water repellent polyester, mid-length, stand-up collar, open hem with drawcord, embroidered at neck on back and "LL" on one sleeve.Black with red collar and trim, $90 (Special Order Only)21CommunicationsSeeking Videographers & PhotographersProvide contact info to shane@deichman.net

Future Plans (2012-2013):Increased content on libertybandboosters.orgSocial networking accessMore local coverage (Fresh Ink, Woodmen Edition, local news / radio coverage)

22Calendar: Next 90 DaysMay 3rd-5th: MusicalMay 8th: Concert: Red & Blue Concert Bands (7pm)May 9th: Wind Ensemble & Symphonic Band (7pm)May 11th: End-of-Year Band Banquet (6:30pm)U.S. Air Force Academy Falcon Club signup deadline May 2nd!May 14th: Jazz Bands Concert (7pm)May 17th: LHS Graduation! (2pm)Symphonic Band & Wind Ensemble to performMay 18th: Meet & Greet 2012 Marching Band (3pm)May 19th: Elitch Gardens Trip (8:30am departure)June 2nd: Band Boosters Board Retreat / Planning MeetingJune 4th-6th: Mini-Band CampJuly 30th-Aug 3rd: Band Camp23Directors Comments

24BACKUP May 2012 Slides25Golf TournamentPostponed to Summer 2013Need members to serve on committee to work on developing a first-rate golf tourneyResponsibilities include:Setting dateReserving courseSecuring hole sponsorsAcquiring prizes from merchantsAdvertising

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