LIBERTY BAND BOOSTERS GENERAL MEETING-SEPT. 1 2009 Genice Matzke-Director of Bands.
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LIBERTY BAND BOOSTERS GENERAL MEETING-SEPT. 1 2009 Genice Matzke-Director of Bands
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Transcript of LIBERTY BAND BOOSTERS GENERAL MEETING-SEPT. 1 2009 Genice Matzke-Director of Bands.
LIBERTY BAND BOOSTERSGENERAL MEETING-SEPT. 1
2009
Genice Matzke-Director of Bands
BOARD MEMBERS
Jennifer Peck-PresidentMichelle Van Wijk-First Vice President
(Administration)Paige Atwood-Second Vice President
(Programming)Sherri Stoltzfus-Third Vice President (Ways
and Means)Shaun Hines-SecretaryPaul Pabich-TreasurerDiana Ceciliani-Publicity
BAND BOOSTER WEBSITE
www.libertybandboosters.org
This site is primarily for parents. Please check this
site regularly for updates!
Or send an email to:[email protected]
om
TREASURER’S REPORT
Paul Pabich-Treasurer
School Account: $4497Integrity Account: $ 956
March-a-thon to date:$7952
Total Boosters:$13,405
NotesGraduation Week @ USAFA
We made $2675!!08-09: Spent $380 more than we raisedSee USAFA above!Band Program growth requires more funds
Notes501c(3) status:
Form and supporting documentation will be submitted in September
LBB advisor says to expect IRS to have questionsNormal part of process
Spring Break Student AccountsPostedMany students have $$ but aren’t signed up?
Income
Fundraising Income
Frozen Food Sales Income 15,700.00
March-a-thon Income 9,865.00
USAFA Concessions 4,900.00
Entertainment Books 2,400.00
Jazz Band Dinner Dance_Dessert 2,400.00
Scrip 1,560.00
Scrapbooking Event Income 540.00
Spirit Wear Income 516.00
Spirit Decals 360.00
DVDs 320.00
Cinch Bags 300.00
Barnes & Noble 145.00
Total Fundraising Income 39,006.00
Special Events Income 300.00
Student Paid - Event Fee 3,900.00
Total Income 43,206.00
Gross Profit 43,206.00
Proposed Booster Budget 09-10
Expense
Awards and Grants
Noncash Awards and Grants 550.00
Total Awards and Grants 550.00
Business Expenses
Website_Domain 0.00
Business Registration Fees 1,000.00
Total Business Expenses 1,000.00
Contract Services
Accounting Fees 400.00
Total Contract Services 400.00
Facilities and Equipment
Program Equip and Supplies 1,620.00
Total Facilities and Equipment 1,620.00
Proposed Booster Budget 09-10
Fundraising Expense
Frozen Food Expense 9,550.00
March-a-thon Expense 1,000.00
Jazz Band Dinner Dance_Dessert 720.00
Spirit Wear Expense 480.00
Spirit Decal Expense 144.00
DVD Expense 130.00
Scrip Expense 120.00
Scrapbooking 40.00
Total Fundraising Expense 12,184.00
Spend a dollar to make three dollarsIn most of our fundraisers--It costs money to make money
The largest costs….
Proposed Booster Budget 09-10
Operations
Music 2,750.00
Supplies 1,200.00
Uniform Purchase/Maintenance 1,140.00
Postage, Mailing Service 180.00
Total Operations 5,270.00
Other Types of Expenses
Band Event Meals 6,359.00
Sales Tax 156.00
Total Other Types of Expenses 6,515.00
Travel and Meetings
Conference, Convention, Meeting 300.00
Transportation (incl fuel) 18,751.00
Total Travel and Meetings 19,051.00
Total Expense 46,590.00
Net Ordinary Income -3,384.00
Spend a dollar to make three dollarsIn most of our fundraisers--It costs money to make money
Proposed Booster Budget 09-10
Membership Vote
FUNDRAISING
Sherri Stoltzfus
TECH FOR LESSYou get 10 % off your purchase and the band gets a percentage too- Check it out on the band web site!
PANDA EXPRESSMake the 1st of every month Panda night for your family!
20% of the sales come back to the boosters. Be sure you take a flyer with you.
Flyers are on the website.
THE OUT-POSTThey are located at 5531 Powers Center Point by 7-11 at Research and Powers
The have agreed to give the band 20% of any Fed Ex shipping done through their store.
Flyers will be on the web site soon. For now, just tell them you are with the Liberty Band.
SPIRIT DECALS/CINCH BAGS
These look great on your car!We have almost any activity your child (or your friend’s child) is involved in at Liberty High School
Contact:Kathy Piersall – 548-1870
Cinch Bags are always available for $10
MARCH-A-THONOver 850 letters were sent and as of Saturday 277 have been returned = $7952.00
17 kids participated in completing Pledge sheets for their trip accounts and they raised over $1500.
ENTERTAINMENT BOOKS165 books have been sold for a profit of almost $2000
about 50 kids participatedPlease have your child continue to take orders through September 15!
Contact Suzy Taggart 210-6411
WANT TO HELP WITHOTHER FUNDRAISERS???
We have lots of opportunities coming up.
Please contact either Sherri Stoltzfus at
[email protected] the coordinator for the
event
TASTE OF LIBERTYSeptember 25th Homecoming EventSuzy and Tad Taggart are coordinating. (Suzy-210-6411)
SCRAPBOOKING EVENTSept 18-19 24 HOUR CROPFlyers are on the table. Please take them and distribute them. They will also be on the website.
Questions –contact:Paige Atwood [email protected]
Sherri Stoltzfus [email protected]
FROZEN FOOD SALES
Kick off – September 30th
Orders due back October 12th
Delivery date – November 18th
JAZZ BAND DINNER DANCE
November 6 @TMS CafetoriumSilent Auction items are needed! Parents needed for set-up/clean upParents needed to pick up food items
Contact Brenda [email protected]
BARNES & NOBLESunday, November 29Mary Kay Gilchrist is coordinating - 291-2846
We will need a few parent volunteers to help.
Small music ensembles to perform
AFA CONCESSIONS???•As of right now this is not a definite.
Krista Murray will be coordinating this event with the Baseball parents and the AFA.
We will need lots of volunteers and we will let you know as soon as we know the schedule, last year we started the end of October.
AND LAST BUT NOT LEAST
SCRIP
What does this mean to you…
LESS FUNDRAISING!!!!
With 100 families participating
www.shopwithscrip.com
How Easy Is It?
How to place an order
Reloadable Scrip Cards
VOLUNTEERS NEEDED
A Quick Message aboutMarching Band Uniforms
All uniforms have been checked-out These should be at HOME hanging nicely in the
closetShoes and gloves have also been distributedSeveral folks still owe money for shoes. You can
pay tonight or if you do not know you will receive and email soon or you can check with Paul Pabich
Guard uniform final fitting is Thursday, September 3
If you sew, we still need to sew flagsAny questions on these items please contact
Michelle Van Wijk [email protected]
CHICAGO TRIPWe currently have 118 students signed upWe would love to have 15-20 more students
sign upYour payment schedule looks like this:
2nd Payment 10/12/2009 $150.003rd Payment 12/12/2009 $200.00 Final Payment 2/12/2010 $350.00
Can you pay ahead of time? YESFundraising money will be sent to each
child’s account at New Horizons Tour and Travel by November 15.
BAND DIRECTOR COMMENTSHandbook-Many Band Contracts from the
handbook have still not been turned in. This is for a grade.
Please check the website regularlyWhen an email comes from Mrs. Matzke the
subject will say “Band Note from Mrs. Matzke”Instrument Rentals due September 15 for 1st
semester; 2nd semester due January 15 (or you can pay for both now-it is up to you) Students will begin getting their contracts this week. Some folks have already paid for the entire school year.
Student Enrichment Fees ($35) are also due. You will be receiving an email if we have not received yours.
BAND DIRECTOR COMMENTS (CONT.)
Private lessons are a GREAT ideaUpgrading instruments is a great idea. BE
CAREFUL. Please come and talk to me or your private teacher and do your homework
Tremendous growth in program2 years ago- 21 Instrumental
Ensemble class 70 Marching Band
Today 43 Instrumental Ensemble class 140 Marching Band We WILL have growing pains! Be patient, ask questions, help when you can but above all…..
SUPPORT YOUR KIDS AT EVERYTHING THEY PERFORM IN! COME AND
BE AMAZED AT THEIR TALENTS!!!
NEEDS (both large and small)
Various instrumentsVarious equipmentWireless MicrophonesLockersMusic storage systemPossibly more uniforms for Marching BandMore spaceKleenexPaper towelsLetter size file foldersLetter size envelopesDry erase markers
A HUGE NEEDWe need a Pit Crew for the Marching Band this
year of at least 25 moms and dadsWe need to move all Pit Equipment, props, etcSome of our props are quite largeThis needs to be accomplished in a timely
mannerIt is best if we have a reliable set of at least 10-
12 and then the others can float in and outThe Pit Crew will have their first rehearsal on
Thursday, September 10. It would be great to have as many folks at this rehearsal as possible
FINALLY…..Thank you for ALL that YOU do for our band program.
Nagging kids to practiceTaking them to private lessonsGetting them to and from rehearsals
Helping to fundraiseYou are the BEST!!!
