LEE’S SUMMIT Rpds.lsr7.org/wp-content/uploads/sites/52/2018/06/Serv...RFP #2018-32 Photography...

LEE’S SUMMIT R-VII

SCHOOL DISTRICT

PHOTOGRAPHY SERVICES

Request for Proposal Response

EXHIBIT A

LETTER OF INTENT

All of us here at Lifetouch are excited about the opportunity to partner with Lee’s Summit R-VII School District during

the upcoming school year. As the market leader, photographing more than 30 million students each year, we are

constantly developing new programs, services and technologies designed to enhance your staff and students’

experience on picture day.

THE LIFETOUCH DIFFERENCE

• Experience: For more than 81 years we’ve been perfecting the art of Picture Day. We are confident that

Lifetouch can fulfil all requirements outlined in this RFP, as we have the background and qualifications to meet

your district photography standards and provide greater value to your families.

• Local Support: Our local Lifetouch office is in Grandview, MO and we employ roughly 45 Lifetouch employees

who live and work in the greater Kansas City area. Our team is readily available to provide high quality customer

service and support for your schools.

• Convenient Online Ordering: As the industry leader for online ordering, we provide convenient ordering options

for all our photography programs including underclass portraits, senior portraits, extracurricular activities and

yearbook. Families may place orders before and after Picture Day, choosing from more than 100 background

options and a variety of looks and package configurations.

• Electronic Image Access: Schools may access electronic images after Picture day through the Lifetouch Portal.

This a safe and secure hub for your schools to manage student images, create achievement certificates and

upload student info needed to execute Picture Day. This eliminates the risk of an email getting lost, hacked or

sent to the wrong place.

If you should have any questions, please do not hesitate to call or email us. We welcome the opportunity to serve

Lee’s Summit R-VII School District as your School Photography Provider of Choice!

Respectfully submitted,

NICK WALDSCHMIDT

Local Territory Manager & Employee Owner

[email protected]

mailto:[email protected]

RFP #2018-32

Photography Services

Page 1 of 22 Bidder’s Initials ______

Lee’s Summit R-VII School District Purchasing and Distribution Services

702 SE 291 Highway Lee’s Summit, MO 64063

816-986-2190Email: [email protected]

REQUEST FOR PROPOSALS #2018-32 PHOTOGRAPHY SERVICES The Lee's Summit R-VII School District will accept separate sealed proposals from qualified persons or firms interested in submitting a response for the following RFP:

PHOTOGRAPHY SERVICES IN ACCORDANCE WITH THE ATTACHED SPECIFICATIONS

PROPOSALS MUST BE RECEIVED BY 3:00 PM (CST) ON WEDNESDAY, APRIL 4TH.

The cutoff date for any written questions for this RFP is Wednesday, March 28th at 12:00 PM (CST).

It is the responsibility of interested firms to check www.publicpurchase.com for any addendums or notices of information prior to the opening date and time of this RFP.

All addendums must be signed and included with your submitted proposal.

The undersigned certifies that he/she has the authority to bind this company in an agreement to supply the commodity and/or services in accordance with all terms, conditions, and pricing specified herein or to offer a “no response.” Please type or print the information

below. The Respondent is REQUIRED to complete, sign and return this form with your submitted response for this RFP.

Company Name Authorized Person (Print)

Signature

City/State/Zip Title

Telephone # Fax # Date Tax ID #

E-mail Entity Type (Corporation, LLC, Sole Proprietor, Partnership)

If submitting a "no proposal" please provide a brief explanation for the reason why and return this page:

Lifetouch National School Studios Inc. Nick Waldschmidt

Territory Manager

41-1491269April 2, 2018816-300-4022 816-300-4025

[email protected] Corporation

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3860 Main Street3860 Main StreetAddress

Grandview, MO 64030Grandview, MO 64030

http://www.publicpurchase.com/

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TABLE OF CONTENTS

Request For Proposals Cover Sheet 1

Table of Contents & Legal Advertisement 2

Instructions to Respondents 3

Specific Requirements of RFP 3 - 4

Specifications 4 - 6

Pricing & Proposal Page 7 - 8

Cooperative Procurement with Other Jurisdictions 9

Example Proposal Ranking Sheet 10 - 11

General Terms and Conditions 12 - 17

Insurance Requirements 18 - 19

References and Experience 20

Personnel Qualifications 21

E-Verification Affidavit for Vendor to Complete 22

REQUEST FOR PROPOSAL FOR RFP NO. 2018-32 PHOTOGRAPHY SERVICES

Legal Notice

11. The Lee’s Summit R-7 School District is accepting RFPs for providing Photography Services for Lee’sSummit R-VII School District K-12 Schools. Specifications, terms, and conditions are specified in the RFPpacket. The RFP and required specifications can be found on the District’s website in the Purchasing &Distribution Services Department as well as the Public Purchase website. All questions, requests forinformation or clarification pertaining to this bid must be submitted in writing to the District’s Public Purchase

website, www.publicpurchase.com before 12:00 PM on Wednesday, March 28th.Bids must beuploaded to Publicpurchase.com no later than 3:00 PM on Wednesday, April 4th, 2018.

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SCOPE: The district is soliciting proposals from qualified persons or firms to provide Photography Services, for the Lee’s Summit R-VII School District K-12 Schools. This contract will include, but is not limited to: various photography services for eighteen (18) Elementary Schools, three (3) Middle Schools, three (3) High Schools and Administrative Buildings, as outlined in section 3.0 Specifications.

1.0 INSTRUCTIONS TO RESPONDENTS:

1.1 Direct all questions regarding this proposal through the District’s Public Purchase website, www.publicpurchase.com. The District reserves the right to reject any and all proposals, to waive technical defects in the proposal, and to select the proposal(s) deemed most advantageous to the District.

1.2 Public Purchase: It is the responsibility of the bidder to ensure that the bid is uploaded to

the District’s e-Procurement site, Public Purchase, prior to the time indicated in the

"Invitation to Bid". Only questions posted through the e-Procurement site will be answered

and posted for all interested bidders to see. Telephone quotes will not be accepted when

competitive sealed bids are solicited. In addition, only bids upload to the District’s Public

Purchase site, will be accepted. Late bids will not be allowed by the Public Purchase site.

1.3 Proposals submitted on separate forms are NOT acceptable unless specified in the document. Failure to complete forms to the satisfaction of the District may result in the rejection of your proposal.

1.4 It is the responsibility of each respondent before submitting a proposal to examine the documents thoroughly and request written interpretation or clarifications soon after discovering any conflicts, ambiguities, errors, or omissions in the proposal documents. Requests for clarification must be received in writing no later than Wednesday, March 28th at 12:00 PM Noon (CST).

1.5 Changes to the specifications will not be allowed except by written addendum issued by the District. Oral explanations or instructions given prior to award will not be binding.

1.6 Respondent shall quote net costs of all goods and services requested and all quotes shall include all transportation to destination and inside delivery.

1.7 There will be no public opening of the proposals.

1.8 Acceptance of this proposal or any part thereof, in writing, within ninety (90) days after the closing date, by the District shall constitute a legal and binding agreement; wherein, the vendor shall furnish the services in accordance with the specifications and offeror’s proposal on the written order of the District.

1.9 Respondents shall initial all pages where the proposal document denotes “RESPONDENT’S INITIALS: ________”.

2.0 SPECIFIC REQUIREMENTS OF RFP:

2.1 Evaluation: The District reserves the right to award the Photography Services package to multiple vendors based on all relevant considerations including, but not necessarily limited to: staffing, consulting services, pricing, general support services required and any other evaluative aspect which may impact this contract. An example of the evaluation score sheet is attached to this RFP for your reference. Vendors that do not provide all services mentioned are encouraged to bid on services that they do provide.

2.2 The successful respondent must provide Certificate of Insurance in accordance with all requirements shown in the insurance requirements section of this document prior to awarding the contract.

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3.0 SPECIFICATIONS

3.1 Terms: The terms of this bid shall remain in effect for at least one year from date of award. This Service Agreement shall commence on April 16, 2018 unless otherwise stipulated on a specific order issued by the District. The agreement shall remain in effect through April 16, 2019. The District reserves the right to renew and extend the executed agreement pertaining to all prices, terms and conditions and specifications upon mutual agreement between the District and vendor(s) for four (4) additional one (1) year periods, not to exceed a total of five (5) years.

3.2 Services Provided:

3.2.1 Student individual portraits

3.2.2 Class/Group portraits

3.2.3 Teacher/Staff individual portraits

3.2.3 Teacher/Staff group portraits

3.2.4 Individual photos for sports and activities

3.2.5 Team/Group photos for sports and activities

3.2.6 State Qualifiers

3.2.7 Senior class photo

3.2.8 Prom, Homecoming and Winter Warming – Dances and Assemblies

3.2.9 Graduation

3.2.10 Board Member portraits

3.2.11 Administration portraits

3.2.12 Student of the Month

3.2.12 Learning for Life Award Recipient

3.2.13 Spelling Bee

3.2.14 Breakfast with Santa

3.2.15 Individual Senior portraits

3.3 Pricing:

3.3.1 The proposal shall include a listing of specific packages available for students to purchase and the prices for those packages. Pricing shall also be provided for the sample portrait package option.

3.3.2 Prices shall remain firm for the first year of the Agreement. A price adjustment may be made once each year thereafter, provided the Bidder, in the District’s judgment, supplies adequate documentation. Requests for such adjustments must be submitted in writing at

See Page 30

We Comply

We Comply

Lifetouch will provide all photography programs as outlined below

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least sixty (60) days prior to the last day of the current term of the Agreement. Approval to adjust the price(s) must be granted by the District’s Purchasing Department in writing before adjustments will become effective.

3.3.3 There shall be no sitting fee charge for yearbook portraits.

Additional Photography Options Available:

3.4.1 Candid Photography - Describe your ability to provide personnel and proper equipment to take groups, activities and sports team photos for the yearbook. Is this free of charge to the school/District?

3.5 Photography Program Requirements:

3.5.1 Describe, in detail, your firm’s processes, policies and procedures for your portrait program. This shall include, at a minimum, the following criteria:

1. In terms of product options, how many poses of each child are taken? How manybackgrounds do you make available for purchase? Describe retouching options.

2. Describe your firm’s sales channels and purchase options. Online ordering MUST beavailable (e.g. pre- and post-picture day orders).

3. How do you handle the scheduling of Picture Day and Retake dates?4. Describe approach to packaging, organizing and delivering picture packages for

distribution.5. Explain product return policy and satisfaction guarantees.6. Describe your ability to ensure consistent head size and background colors for ID

cards, yearbook images, and student record services requirements.7. Discuss your capacity to handle growth, and any limitations, as new schools are

brought on board.8. Discuss how your firm handles staffing and equipment inventory to ensure all schools’

needs are met.9. Do you have an equipment upgrade and replacement cycle?

3.5.2 Data Security: Discuss how your firm addresses the following data security issues:

1. Protection of student data provided by schools to the company from unauthorizedaccess or loss.

2. If credit card payments are taken, describe data security program.3. If images are available for online viewing and ordering, how does the company protect

the images from unauthorized access?

3.5.3 Value Added Services: As part of this Request for Proposal, the District is seeking voluntary, at your own discretion, any “value added” services or support that you, the proposer, feel would be helpful to our schools. The District considers “value added” to include, but not be limited to, the following:

A. Donations of service such as mentoring students, volunteering in schools ordepartments, and performing in-kind services to supplement services the Districtalready provides.

B. Funding assistance such as scholarships, donations of money to schools orprograms, donations of money to the District or the Lee’s Summit School DistrictFoundation, sponsorship, and/or advertising of District schools or programs.

We Comply

.4

See Pages 24-26

See Pages 26-27

See Pages 27-29

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See Page 24

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C. Describe any complimentary photography services to be provided to schools or theDistrict office.

D. Provide any additional information relevant to the evaluation of this RFP. Are thereother proposed innovative considerations the District should take into account?

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PRICING: Lee’s Summit R-7 Photography Services

Please provide pricing for the sample package option defined below. Additional photographic options and

packages may be proposed, as long as the packages defined are included in the proposal.

PORTRAIT PACKAGE OPTION

QTY Portrait Size

1 8 x 10 Portrait w/ name and grade/year

3 5 x 7 Portrait w/ name and grade/year

4 4 x 6 (or similar size) Portrait w/ name and grade/year

12 2 x 3 Wallet Portrait w/ name and grade/year

TOTAL PACKAGE COST

A. Acceptance of proposal by District: The District shall have maximum ninety (90) calendar days from thedate of the proposal opening to accept respondent’s offer.

B. Response time/delivery: As specified in requirements

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Additional services not listed may be required. Please provide a discount percentage that will be applied to services that may be needed but are not listed on this RFP. ________ % Discount.

Pricing for these programs may be decided on a school by school basis, should they decide to utilize these programs.

Please state whether students/families have the option to create their own packages, and describe how these are priced. Proposers may include additional portrait packages as part of the proposal. All families in Lee's Summit R-VII School District can choose to create their own custom package when ordering Online at mylifetouch.com.

LIFETOUCH CUSTOM PACKAGE OPTIONFamilies can customize individual sheets by choosing from a variety of looks and poses. They may also select multiple background per sheet, choosing from more than 100 premium background options at no additional cost.

Two (2) sets of sample photographs and flyers are required. Sample photographs must be of the quality your firm is proposing. Include a sample of the various portrait packages and pricing that will be offered for senior student portraits. Sample photographs shall be delivered to the following address on or before 3:00 p.m. Wednesday, April 4th.

Lee's Summit R-VII School District Purchasing & Distribution Services

Attention: Heather Falls, Purchasing & Contract Specialist 702 SE 291 Highway

Lee's Summit, MO 64063

Respondent must complete the following section in its entirety and sign and date where indicated. This agreement shall take effect upon the approval of the District.

The undersigned respondent hereby proposes to furnish all transportation, equipment, supplies, materials and perform all necessary labor to complete all work stipulated in, required by, and in conformity with the proposed agreement documents and specifications attached hereto and other documents referred to therein for and in consideration of prices as follows:

$21.00

50On average, all additional services are offered at a 50% discount. Discounts may fluctuate, based on program selected.

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C. District standard payment terms are Net 30 after receipt of invoice. Payment terms arenegotiable.Please state any discounts offered: NA

D. Submittals: The following must be submitted with proposal1. References and experience2. Personnel Qualifications3. Certificate of Insurance4. Submit all parts of this complete document (respondents to keep copy of proposal

submitted)

F. Please list the name of your company and street address below:

_______________________________________________________ Company Name

Address

_________________________________________________________ City, State, Zip Code

Lifetouch National School Studios Inc.onal School Studios Inc.

3860 Main Street________________________________________________________

Grandview, MO 64030

See Page 20See Page 21See Page 32

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3860 Main Street

Grandview, MO 64030

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COOPERATIVE PROCUREMENT WITH OTHER JURISDICTIONS:

1) This section is optional; it will not affect the agreement. If the District awarded you the proposedagreement, would you sell under the prices and terms of this agreement to any public school districtor any other non-profit organization having membership in the Mid-America Council of PublicPurchasing (MACPP) or Mid-America Regional Council (MARC) and located within the greaterKansas City metropolitan trade area? (All deliveries shall be F.O.B. Destination and there shall beno obligations on the part of any member of said Council to utilize this agreement).

YES____ NO_____ SIGNATURE: __________________________________________

2) Sales will be made in accordance with the prices, terms, and conditions of the Request forProposals and any subsequent term agreement.

3) There shall, however, be no obligation under the cooperative procurement agreement for anyorganization represented by MACPP or MARC to utilize the proposal or agreement unless they arespecifically named in the Request or Proposals as a joint respondent.

4) All sales to other jurisdictions will be made on purchase orders issued by that jurisdiction. Allreceiving, inspection, payments and other agreement administration will be the responsibility of theordering jurisdiction.

5) Each jurisdiction that is a party to the joint proposal has authority to act as AdministrativeContracting Officer with responsibility to issue purchase orders, inspect and receive goods, makepayments and handle disputes involving shipment to the jurisdiction.

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LEE’S SUMMIT R-7 SCHOOL DISTRICT

PROPOSAL RANKING SHEET SCORING RANGES

40 Point Questions 20 Point Questions

Outstanding 30 – 40 17 – 20 Exceeds Expectations 20 – 29 13 – 16 Satisfactory 10 – 19 9 – 12 Below Satisfaction 0 – 9 0 – 8

Evaluation Criteria Fees Maximum Points Score

1. FeesThe District will review and evaluate any/all proposals for theindividual photography package rates as well as any other pricingprovided for miscellaneous photography services. Consider if thefollowing conforms to the requirements of the RFP and the District:

● Pricing for Individual Portrait Package● Pricing for Class and Group Photos● Pricing for Yearbook Photos (Clubs, Sports, Activities, etc.)● Pricing for Special Events (Dances, Breakfast with Santa

etc.)● Pricing for all other services proposed by vendor

20 ______

2. References & Experience/ Qualifications & Certifications of StaffThe District will review and evaluate any/all proposals for thereferences and experience with similar sized school districts asIndicated on the references form attached to RFP.

● Reliability of the firm, based on references given● Experience with other similar sized schools photography

services● Methods used are effective and have been proven

elsewhere.● Appropriately staffed to meet District photography demands.● How many years of experience are noted for the staff

responsible for photographing and editing?

40 ______

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3. Portrait Program Policies and Procedures/ Data SecurityThe District will evaluate any/all proposals for the processesproposed for each photography service provided. In addition, theDistrict will review all proposals in regard to how vendor addressesData Security.

● Number of poses per child● Background options● Retouching Options● Online ordering● Retake options● Delivery of photos● Satisfaction Guarantees● Protection of student data● Data security for credit card payments● Image security

40 ______

Ranked By: ______________________________________________ TOTAL POINTS

(100)

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GENERAL TERMS AND CONDITIONS

GENERAL INSTRUCTIONS CONCERNING RFP/RFQ/BIDS

1. AWARD. The right is reserved, as the interest of the District may require rejecting any or all proposalsand to waive any minor informality or irregularity in proposals received. The District may accept anyitem or group of items of any proposal unless qualified by specific limitation of the respondent. UNLESSOTHERWISE PROVIDED IN THE SCHEDULE, PROPOSALS MAY BE SUBMITTED FOR ANYQUANTITIES LESS THAN THOSE SPECIFIED; AND THE DISTRICT RESERVES THE RIGHT TOMAKE AN AWARD ON ANY ITEM FOR A QUANTITY LESS THAN THE QUANTITY PROPOSALUPON AT THE UNIT PRICE OFFERED UNLESS THE RESPONDENT SPECIFIED OTHERWISE INHIS PROPOSAL. The agreement shall be awarded to that responsible and responsive person(s)whose proposal, conforming to the Request for Proposals, will be most advantageous (lowest price andbest value) to the District, price and other factors considered. An award mailed (or otherwise furnished)to the successful respondent within the time for acceptance specified in the proposal, results in abinding agreement without further action by either party.

2. PREPARATION OF PROPOSALS.A Respondents are expected to examine the drawing, specifications, schedule and all instructions.

Failure to do so will be at the respondent's risk. B Each respondent shall furnish the information required by the Request for Proposals (RFP). The

respondent shall sign the RFP and print or type his/her name on each sheet thereof on which he/she makes an entry. Erasures or other changes must be initialed by the person signing the offer. Proposals signed by an agent are to be accompanied by evidence of his/her authority unless such evidence has been previously furnished to the District.

C Unit price for each unit shall be shown and such price shall include packing unless otherwise specified. A total shall be entered in the total column for each item. In case of discrepancy between a unit price and extended price, the unit price will be presumed to be correct.

D Alternate proposals for supplies or services other than those specified will not be considered unless authorized by the RFP.

E Respondent must state a definite time for delivery of supplies or services unless otherwise specified in the RFP. Packages will be delivered within 8-14 business days.

F Time, if stated as a number of days, will include Saturdays, Sundays, and holidays. G If the item has a trade name, brand and/or catalog number, such must be stated in the proposal. H In submitting proposals, the vendor agrees that the District shall have 90 days in which to accept

or reject any of the prices submitted unless otherwise specified on the proposal page. I Specification sheets MUST be returned with submittal.

3. EXPLANATION TO RESPONDENTS. Any explanation desired by a respondent regarding the meaningor interpretation of the RFP, terms or specifications, etc., must be requested in writing and with sufficienttime allowed for a reply to reach respondents before the submission of their proposal. Verbalexplanation or instruction given before the award of the agreement will not be binding. Any informationgiven to a prospective respondent concerning a RFP will be furnished to all prospective respondentsas an addendum to the RFP, if such information is necessary to respondents in submitting proposalson the RFP or if the lack of such information would be prejudicial to uninformed respondents.

4. ACKNOWLEDGMENT OF ADDENDUM TO REQUEST FOR PROPOSALS. Receipt of an addendumto a RFP by a respondent must be acknowledged (a) by signing and uploading the addendum to PublicPurchase website. Such acknowledgment must be received prior to the hour and date specified forreceipt of proposals, or returned with the packet and received prior to closing time and date.

5. SUBMISSION OF PROPOSALS.A Proposals and modification thereof shall be submitted to www.publicpurchase.com.B Emailed or faxed proposals will not be considered.

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C Samples of items, when required, must be submitted within the time specified and unless otherwise specified by the District, at no expense to the District. If not consumed by testing, samples will be returned at respondents request and expense, unless otherwise specified by the RFP.

D Proposals will not be publicly opened as stated in the “Instructions to Respondents”. E Submission of a proposal constitutes an assignment by you of any and all anti-trust claims that you

may have under the federal and/or state laws resulting from this agreement.

6. FAILURE TO SUBMIT PROPOSAL. If no proposal submitted, do not return the RFP unless otherwisespecified. A letter or postcard should be sent to the Purchasing and Distribution Service office advisingwhether future invitations for the type of supplies or services covered by this RFP are desired. Failureof the recipient to propose or to notify Purchasing and Distribution office that future invitations aredesired may result in removal of the name of such recipient from the mailing list for the type of suppliesor services covered by the invitation.

7. WITHDRAWAL OF PROPOSALS. Proposals may be withdrawn, by written notice prior to the exacthour and date specified for receipt of proposals. A proposal also may be withdrawn in person by arespondent or his/her authorized representative provided his/her identity is made known and he/shesigns a receipt for the submittal, but only if the withdrawal is made prior to the exact hour and date setfor receipt of proposals. Telephone requests to withdraw a proposal will be considered only if confirmedby letter or faxed letter.

8. LATE PROPOSALS. Proposals will NOT be accepted after the date and time of closing under anycircumstances.

9. DISCOUNTS AND PROPOSAL EVALUATION. Discounts offered for prompt payment may beconsidered in proposal evaluation. Example, if the District were to make a bulk purchase of items fora special event.

10. MATERIAL AVAILABILITY. Respondents must accept responsibility for verification of materialavailability, production schedules and other pertinent data prior to submission of proposal and deliverytime. It is the responsibility of the respondent to notify the District immediately if materials specified arediscontinued, replaced, or not available for an extended period of time.

11. AWARD OF AGREEMENT.A. BASIS OF AWARD.

(1) Only qualified proposals will be considered.(2) Respondents maybe requested to submit financial statements subsequent to the opening. Such

statements shall be submitted to District within three (3) days after being so requested.(3) The award of the agreement, if it is awarded, will be to the lowest responsible and responsive

respondent(s) whose qualifications indicate the award will be in the best interest of the Districtand whose proposal complies with all prescribed requirements.

(4) The District reserves the right to reject any and all proposals, and waive any and allinformalities, and the right to disregard all non-conforming or conditional prices or counter-proposals.

B. EVALUATION OF PROPOSALS.(1) The evaluation of proposals will include consideration of prior experience, financial statements,

if requested, sub-contractors, suppliers, and manufacturers to be used in the work andmanufacturers' data on the materials and equipment to be incorporated, quality of vendingmachines, and ability to provide a wide variety of quality products.

(2) Whenever the name of a manufacturer is mentioned on the face hereof and the words "orequal" do not follow, it shall be deemed that the words "or equal" shall follow such designationsunless the face hereof specifies "no substitutes". The District may assume that items are equalor it may request samples and proof thereof unless approved before shipment. The Districtreserves the right to return at respondent’s expense all items that are not acceptable as equals,said items to be replaced by respondent with satisfactory items at the original price.

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C. NOTICE OF AWARD. After considering the basis of award and evaluation of proposals, the Districtwill within ninety (90) days after the date of opening proposals, notify the successful respondent ofacceptance of his/her proposal.

12. QUALIFICATIONS OF RESPONDENTS. The District may make such investigations as are deemednecessary to determine the ability of the respondent to perform the work and the respondent shallfurnish all such information and date for this purpose as the District may request. The District reservesthe right to reject any proposal if the evidence submitted by, or investigation of such respondent fails tosatisfy the district that such respondent is properly qualified to carry out the obligations of the agreementand to complete the work contemplated therein.

13. ANTI-TRUST. Submission of a proposal constitutes an assignment by you of any and all anti-trustclaims that you may have under the federal and/or state laws resulting from this agreement.

14. GUARANTEE. All customary guarantees for workmanship, quality and performance specific by themanufacturer for any or all items shall apply to the items offered under this proposal.

15. EXPERIENCE STATEMENT (if required). Only those proposals will be considered which are submittedby respondents who submit with their proposal an experience statement listing satisfactory service ofexisting vending agreements. A list of comparable projects, including pertinent information andidentification of the districts or local governments, shall be submitted with the proposal. Similarexperience statements shall be included for any subcontractors named in the proposal.

GENERAL CONTRACT REQUIREMENTS. 1. DEFINITIONS.

A "District" shall refer to: Lee’s Summit R-7 School District, 301 NE Tudor Road, Lee’s Summit, MO, 64086-5702.

B "Selected respondent" shall refer to the corporation, company, partnership, firm, or individual, named and designated in the agreement and who has entered into this agreement for the performance of the work covered thereby, and its, his or their duly authorized agents or other legal representatives.

C The "specifications" includes Instruction to Respondents, the Terms and Conditions of Purchase, the Definitions and the technical specifications of the work.

D A "sub-contractor" is a person, firm or corporation supplying labor or materials, or only labor for work at the site of the project for, and under separate agreement or agreement with the contractor.

E The term "sample" as used herein includes natural materials, fabricated items, equipment, devices, appliances or parts thereof as called for in the specifications and any other samples as may be required by the district to determine whether the kind, quality, construction, workmanship, finish, color and other characteristics of the materials, etc., proposed by the vendor conform to the requirements of the agreement documents. Samples approved by the District shall establish the kind, quality, and other required characteristics, and all work shall be in accordance with the approved samples. Samples, when requested, shall be supplied at no cost to the District.

F The term "estimated" represents quantities estimated for the period of time stated. G The term "minimum" means the District will order this quantity of supplies during the period of this

agreement at the price bid.

3. AGREEMENT TERMS. The performance of this agreement shall be governed solely by the terms andconditions as set forth in this agreement and any specifications or documents notwithstanding anylanguage contained on any invoice, shipping order, bill of lading or other document furnished the Sellerat any time and the acceptance by the District of any terms or conditions contained in such documentwhich is inconsistent with the terms and conditions set forth in the agreement.

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4. TRANSPORTATION CHARGES. When terms of delivery or conditions of this order are F.O.B.destination, all transportation charges shall be paid by the selected respondent.

5. PACKAGING. The District will not be liable for any charges for delivery, packing, cartage, boxing,crating or storage in excess of the purchase price of this order unless stated otherwise herein.

6. INSPECTION AND ACCEPTANCE. No material received by the District under the terms and conditionsof this document shall be deemed accepted until the District has had reasonable opportunity to inspectsaid material. All material which is discovered to be defective or which does not conform to anywarranty of the selected respondent or herein, upon initial inspection, or at any later time if the defectscontained in the material were not reasonably ascertainable upon the initial inspection, may be returnedat the selected respondent’s expense for full credit or replacement.

7. GENERAL GUARANTY AND WARRANTY. The selected respondent warrants that all materials,fixtures, and equipment furnished by the selected respondent’s and his/her sub-contractors shall benew, of good quality, and of good title, and that the work will be done in a neat and workmanlike manner.The selected respondent also guarantees the workmanship and materials for a period of one year fromthe date of final acceptance of all the work required by the agreement. Furthermore, he/her shall furnishthe District with all manufacturers' and suppliers' written guarantees and warranties covering materialsand equipment furnished under the agreement.

8. PATENTS. The selected respondent warrants that the articles described herein and the sale or use ofthem will not infringe upon any U.S. or foreign patent and selected respondent covenants that he willat his own expense, defend every suit which may be brought against the District, or those selling orusing district’s product (provided selected respondent is promptly notified of such suit and all paperstherein are delivered to selected respondent) for any alleged infringement of any patent by reason ofthe sale or use of such articles and selected respondent agrees that he will pay all cost, damages andprofits recoverable in any such suit.

9. QUANTITIES. The District assumes no obligation for products or materials shipped in excess of thequantity ordered hereunder. Any unauthorized quantity is subject to District’s rejection and return atselected respondent’s expense.

10. ACTS OF GOD. Neither party shall be liable for delays, or defaults in the performance of this agreementdue to acts of God or the public enemy, riots, strikes, fires, explosions, accidents, governmental actionof any kind or any other causes of a similar character beyond its control and without its fault ornegligence.

11. BANKRUPTCY OR INSOLVENCY. In the event of any proceedings by or against either party, voluntaryor involuntary, in bankruptcy or insolvency, or for the appointment of a receiver or trustee or an assigneefor the benefit of creditors, of the property of selected respondent, or in the event of breach of any ofthe terms hereof including the warranties of the selected respondent, the District may cancel thisagreement or affirm the agreement and hold selected respondent responsible in damages.

12. COMPLIANCE WITH APPLICABLE LAWS. The vendor shall comply with all federal, state or locallaws, ordinances, rules, regulations and administrative orders, including but not limited to Wage, Labor,Unauthorized Aliens, EEO and OSHA-type requirements which are applicable to the vendor’sperformance under this agreement. Vendor shall indemnify and hold the District harmless on accountof any violations thereof relating to Vendor’s performance under this agreement, including impositionof fines and penalties which result from the violation of such laws.

13. LAW GOVERNING. All agreements shall be subject to, governed by, and construed according to thelaws of the State of Missouri. Any dispute regarding this agreement will be decided by a MissouriCourt.

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RFP #2018-32



14. TIME OF DELIVERY. The District requires that all materials ordered will be delivered when specified.Time is therefore of the essence of this purchase order. If deliveries are not made at the time agreedupon, the District reserves the right to cancel or to purchase elsewhere and hold vendor accountablefor any damages sustained as a result thereof.

15. INTERPRETATION OF AGREEMENT AND ASSIGNMENTS. This agreement shall be construedaccording to the laws of the State of Missouri. This agreement, or any rights, obligations, or dutieshereunder may not be assigned by the selected respondent without the District’s written consent andany attempted assignment without such consent shall be void.

16. SELECTED RESPONDENT’S INVOICES. Invoices shall be prepared and submitted in duplicateunless otherwise specified. Invoices shall contain the following information: agreement number (if any),purchase order number, item number; agreement description of supplies or services, sizes, quantities,unit prices and extended totals. Invoices for and inquiries regarding payment should be addressed tothe Lee’s Summit R-7 School District’s Business Services Department. Any delay in receiving invoices,or errors and omissions, on statement or invoices will be considered just cause for withholdingsettlement without losing discount privileges.

17. NOTICE AND SERVICE THEREOF. Any notice to any vendor from the District relative to any part ofthis agreement will be in writing and considered delivered and the service thereof completed when saidnotice is posted, by certified or regular mail, to the said selected respondent at his/her last givenaddress or delivered in person to said selected respondent or his/her authorized representative on thework or service.

18. PROVISIONS REQUIRED BY LAW DEEMED INSERTED. Each and every provision of law and clauserequired by law to be inserted in this agreement will be deemed to be inserted herein and the agreementwill be read and enforced as though it were included herein, and if through mistake or otherwise anysuch provision is not inserted, or is not correctly inserted, then upon the application of either party theagreement will forthwith be physically amended to make such insertion or correction.

19. TERMINATION OF AGREEMENT. This agreement may be terminated by either party upon thirty (30)days prior notice in writing to the other party. The District may terminate this agreement immediately,under breach of agreement, if the selected respondent fails to perform in accordance with the termsand conditions. In the event of any termination of agreement by the selected respondent, the Districtmay purchase such supplies and/or services similar to those so terminated, and for the duration of theagreement period the selected respondent will be liable for all costs in excess of the establishedagreement pricing.

20. INDEMNITY AND HOLD HARMLESS. The selected respondent agrees to indemnify, release, defend,and forever hold harmless the District, its officers, agents, employees, and elected officials, each intheir official and individual capacities, from and against all claims, demands, damages, loss or liabilities,including costs, expenses, and attorneys fees incurred in the defense of such claims, demands,damages, losses or liabilities, or incurred in the establishment of the right to indemnity hereunder,caused in whole or in part by the selected respondent, his/her sub-contractors, employees or agents,and arising out of services performed by the selected respondent, his/her subcontractors, employeesor agents under this agreement to the extent permitted by the Constitution and the Laws of the Stateof Missouri.

21. SUB-AGREEMENTS.

A. The selected respondent shall not execute an agreement with any sub-contractor to perform anywork until he/she has written the District to determine any disapproval of the use of such sub-contractor.

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RFP #2018-32



B. The selected respondent shall be fully responsible to the District for the acts and omissions ofhis/her sub-contractors, and of persons either directly or indirectly employed by them, as he/she isfor the acts and omissions of persons directly employed by him/her.

C. The selected respondent shall cause appropriate provisions to be inserted in all sub-contractsrelative to the work to require compliance by each sub-contractor with the applicable provisions ofthe agreement.

D. Nothing contained in the conditions shall create any contractual relationship between any sub-contractor and the District.

22. UNIFORM COMMERCIAL CODE. This agreement is subject to the Uniform Commercial Code andshall be deemed to contain all the provisions required by said Code that apply to said agreement.

23. CHANGES. The District may at any time, by written order, without notice to any surety, make changesor additions, within the general scope of this agreement in specifications, instructions for work, methodsof shipment or packing or place of delivery. If any such change causes an increase or decrease in thecost of or in the time required for performance of this agreement, the selected respondent shall notifythe District in writing immediately and an appropriate equitable adjustment will be made in the price ortime of performance, or both, by written modification of the agreement. Any claim by the selectedrespondent for such adjustment must be asserted within thirty (30) days or such other period as maybe agreed upon in writing by the parties after the selected respondent’s receipt of notice of the change.Nothing herein contained shall excuse the vendor from proceeding with the agreement as changed.

24. RESPONSIBILITY FOR SUPPLIES. The selected respondent shall be responsible for supplies untilthey are delivered and accepted at the designated delivery point; and the selected respondent shallbear all risks for rejected supplies after notice of rejection.

25. EXECUTION OF AGREEMENT. The agreement shall consist of a YEARLY AGREEMENT and acopy of the selected respondent’s signed proposal attached and that the same, in all particulars,becomes the agreement and agreement between the parties hereto. That both parties thereby acceptand agree to the terms and conditions of said proposal documents, and that the parties are boundthereby and the compensation to be paid the selected respondent is as set forth in the selectedrespondent's RFP. Items not awarded, if any, have been deleted.

26. NON-DISCRIMINATION IN EMPLOYMENT. In connection with the furnishing of supplies orperformance of work under this agreement, the selected respondent agrees to comply with the FairLabor Standard Act, Fair Employment Practices, Equal Opportunity Employment Act, and all otherapplicable federal and state laws, and further agrees to insert the foregoing provision in all subcontractsawarded hereunder.

27. TAX EXEMPT. Do not bill tax on bulk purchases for special events. The District is exempt from paymentof the Missouri Sales Tax in accordance with Section 39 (10), Article 3, of the Missouri Constitution andis exempt from payment of Federal Excise Taxes in accordance with Title 26, United States Codeannotated.

28. ASSIGNMENTS. Neither the District nor the selected respondent shall, without the prior written consentof the other, assign in whole or in part his interest under any of the agreement documents and,specifically the contractor shall not assign any moneys due or to become due without the prior writtenconsent of the District.

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RFP #2018-32



SPECIAL CONDITIONS GOVERNING RESPONSES AND SUBSEQUENT CONTRACTS

1. INSURANCE:

The consultant shall be required to maintain and carry in force, for the duration ofthe contract, insurance coverage of the types and minimum liability as set forth below:

a. PROFESSIONAL LIABILITY

Not applicable.

b. COMMERCIAL GENERAL LIABILITY

Limits:

Each Occurrence: $ 1,000,000

Personal & Advertising Injury: $ 1,000,000

Products/Completed Operations Aggregate: $ 1,000,000

General Aggregate: $ 2,000,000

Policy must include the following conditions:

Contractual LiabilityProducts/Completed OperationsPersonal/Advertising InjuryIndependent ContractorsAdditional Insured: Lee's Summit R-7 School District

c. AUTOMOBILE LIABILITY

Policy shall protect the consultant against claims for bodily injury and/orproperty damage arising out of the ownership or use of any owned, hiredand/or non-owned vehicle and must include protection for either:

1. All owned autos; hired autos; and non-owned autos

Limits of auto liability insurance shall be the same as required in theCommercial General Liability section.

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RFP #2018-32



d. WORKERS' COMPENSATION

This insurance shall protect the consultant against all claims underapplicable State Workers' Compensation Laws. The consultant shall alsobe protected against claims for injury, disease or death of employees which,for any reason, may not fall within the provisions of a Workers'Compensation Law. The policy limits shall not be less than the following:

Workers' Compensation: Statutory

Employer's Liability:

Bodily Injury by Accident: $ 500,000 Each Accident Bodily Injury by Disease: $ 500,000 Policy Limit Bodily Injury by Disease: $ 500,000 Each Employee

Before, entering into contract, the successful respondent shall furnish to the District, Purchasing Office a Certificate of Insurance verifying all of the foregoing coverage’s and identifying the District as an "additional insured" on both the general liability and automobile policies. This inclusion shall not make the District a partner or joint venture with the contract consultant in its operations hereunder.

Prior to any material change or cancellation, the District will be given thirty (30) days advance notice by registered mail to the stated address of the certificate holder. Further, the District will be immediately notified of any reduction or possible reduction in aggregate limits of any such policy where such reduction, when added to any previous reductions, would exceed 10% of the aggregate.

In the event of an occurrence, it is further agreed that any insurance maintained by the District, shall apply in excess of and not contribute with insurance provided by policies named in this contract.

The certificate holder on the Certificate of Insurance shall be as follows:

Lee’s Summit R-7 School District Purchasing and Distribution Services Department 702 SE M-291 Highway Lee's Summit, MO 64063

2. INVOICING AND PAYMENTS:

a. Invoices shall be prepared and submitted in duplicate to the Lee's Summit,R-7 School District, 301 NE Tudor Road, Lee’s Summit, MO 64086, Attn:Business Services. Invoices shall contain the following information: contractnumber, date of services, description of services, price per person, andextended totals.

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RFP #2018-32



REFERENCES AND EXPERIENCE

A MINIMUM of five (5) years experience is required of the successful respondent, in similar services, as described in the scope. Experience and references provided by respondent shall be verified and will be a significant factor in the evaluation process. Respondents are REQUIRED to provide the information below in FULL DETAIL.

How many years has your firm been in business? YEARS:

List references showing agreements, held by your company, providing the same services for other Districts

or private companies. Attach a separate sheet of paper, if needed.

COMPANY NAME & ADDRESS:

CONTACT NAME & PHONE NUMBER:

DATE OF TRAVEL:

DESCRIBE IN DETAIL SERVICES YOUR COMPANY PROVIDED:

NMNW

81 Years

Topeka Public Schools USD 501

Vickie Smith, Buyer, Purchasing Services(785) 295-3096

Services ProvidedFall underclass photography, classroom groups, candids, spring underclass

Lifetouch photographs roughly 13,000 students each year

Services ProvidedFall underclass photography, classroom groups, candids, spring underclass, senior portraits

Lifetouch photographs roughly 4,500 students each year.

Services ProvidedFall underclass photography, classroom groups, candids, spring underclass, senior portraits


Leavenworth Unified School District 4533

Manhattan Ogden USD 383

Olathe Public School District

Platte County R-3 School District

Center School District

Services ProvidedFall underclass photography, classroom groups, candids, spring underclass, senior portraits, commencements photography, sports portraits


Services ProvidedFall underclass photography, classroom groups, candids, spring underclass, senior portraits, commencements photography.

Lifetouch photographs roughly 4,100 students each year



Visited Schools during the 2017-2018 school year.





Visited Schools during the 2017-2018 school year..

Dr. Mike Roth, Superintendent(913) 684-1400

Diane Denison, Executive Assistant to the Superintendent(785) 587-2000

Scott Carpenter, Assistant director of business services-procurement (913) 780-8045

Dr. Chris Miller, Principal Platte City Middle (816) 858-2036

Dr. Michael Weishaar Director of Business 816-349-3320

Kathy Hilliard, Assistant Principal(913) 780-7150

Olathe Northwest High School



Visited Schools during the 2017-2018 school year..

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RFP #2018-32



PERSONNEL QUALIFICATIONS

Respondents are REQUIRED to provide the information below in FULL DETAIL.

Indicate person who will be supervising project and years of experience in similar work.

Name:_____________________________________ Years of Experience: __________

Type of

Experience:____________________________________________________________

Complete the following for employees that will be working on this project. List any previous work directly relating to the scope of this project for other school districts or private companies in the last five years. Attach a separate sheet of paper if needed.

EMPLOYEE NAMES QUALIFICATIONS EXPERIENCE/TRAINING

/CERTIFICATIONS

NMNW

Nick Waldschmidt,Territory Manager

Shawna Doerfler

Nick Waldschmidt

Molly Foxx

Jamie Russo

Brooke Johnson

Jill Thorne

Marlow Abrams

Grace Daige

Territory Manager 2011-Present

Sales Professional 1998-Present

Area Photography Operations Manager, 2004-Present

Accounts Receivable Lead 2011-Present

Photography Manager 2011-Present

Sales Professional 200-Present

Lead Photographer 2010-Present

Lifetouch Photographer 1998-Present

See Page 23 for details

12 Years ofIndustry Experience

Managing the local territory office in Grandview, MO








23

PERSONNEL QUALIFICATIONS LIFETOUCH EMPLOYEE TRAINING/CERTIFICATIONS

Nick Waldschmidt, Territory Manager

BA Business Information Systems, St. Ambrose University

Experience/Background

- 11 years in the School Picture Industry

- 6 years with Lifetouch

- Region 2 Territory of the year Award

- School Branding Specialist

- Spent 5 years in Dallas Texas working with fast growing

school districts with 40,000 + students

Shawna Doerfler, Sales Professional



- Yearbook Support Experience

- School Customer Service Experience

- Photography Experience

Molly Fox, Area Photographic Operations Manager

BS Photography, University of Central Missouri

Awards

2002 | 1st Place Fashion EXPO Contest Central MO University

2014 | Horizons Leadership Selected Participant

2009 | National First Runner-up Sports/Special Events

2005 | Honorable Mention Senior Environmental Portrait

2016-2018 | Delta Woods PTSA President

2014-2016 | Voy Spears PTA President

2015-Present | Troop 255 BSA Parent Leader

- Tribe of the Mic-o-Say Honored Woman

Jamie Russo, Accounts Receivable Lead


- Directly oversees operations functions.

- Responsible to understand the inner workings of

each operations area.

- Ensures the Master Calendar are consistently

updated.

- Manages customer service, cash handling and

maintains PCI compliance for territory.

- Maintains and tracks proof, family approval and

prepay payments.

Brooke Johnson, Photography Manager

BFA-Photography, University of Michigan

Awards

2015 | Top 25 senior portrait in company

2015 | First Place Senior "impact" portrait

Jill Thorne, Sales Professional


- Attended Mount Saint Scholastica Academy and Emporia State University


- School Customer Service Experience

- Photography Experience

Marlow Abrams, Lead Photographer

Awards

2015 - Top 25 Fall Portrait in Company

2016 - Top 50 Fall Portrait in Company

Grace Daige, Lifetouch Photographer

Awards

2000 - People Choice Portrait

2014 - Top 25 fall portrait in company

2015 - Top 25 Fall portrait in company

24

RESPONSE TO SECTION 3 SPECIFICATIONS

3.3.1 The proposal shall include a listing of specific packages available for students to purchase and the prices for

those packages. Pricing shall also be provided for the sample portrait package option.

Please refer to page 30 to review our package pricing options.

3.4 Additional Photography Options Available

3.4.1 Candid Photography - Describe your ability to provide personnel and proper equipment to take groups,

activities and sports team photos for the yearbook. Is this free of charge to the school/District?

Lifetouch provide school support when it comes to candid photography. We work directly with schools to get all

candid photography that is needed photographed. This could be Yearbook clubs and organizations, sports, or

activity pictures. All candid photography will be provided at no cost to your schools/district.

3.5 Photography Program Requirements:

3.5.1 Describe, in detail, your firm’s processes, policies and procedures for your portrait program. This shall include,

at a minimum, the following criteria:

1. In terms of product options, how many poses of each child are taken? How many backgrounds do you make

available for purchase? Describe retouching options.

Lifetouch offers multiple looks and more than 100 complimentary premium background options, when

ordering online at mylifetouch.com. Lifetouch can also get rid of blemishes and fly away hairs with a premium

retouching upgrade to your portraits.

To Add Basic Retouching | $6.00 Fee To Add Premium Retouching | $12.00 Fee

25

RESPONSE TO SECTION 3 | SPECIFICATIONS

2. Describe your firm’s sales channels and purchase options. Online ordering MUST be available (e.g. pre- and post-

picture day orders).

Lifetouch delivers customized school communications paired with a simple online ordering and family

rewards program – all with a commitment to make your busy world a bit easier. School-specific Picture Day

flyers and automated picture day email reminders ensure parents are aware of Picture Day and their ordering

options both before and following Picture Day. In addition, Lifetouch will provide your school with digital

flyers, web banners and posters to help increase awareness prior to the big day.

In addition to traditional forms of payment, families can order online at Mylifetouch.com where they can:

▪ Enroll in the MyFamily Rewards program to earn ongoing discounts

▪ Receive a coupon to redeem one free 8 x 8, 20-page hard cover Shutterfly photo book

▪ Mix-and-match portrait looks and products to create custom packages

▪ Shop special offers and limited-time products

▪ Order for multiple students in a single order

3. How do you handle the scheduling of Picture Day and Retake dates?

Lifetouch understands that each school has its own needs in terms of scheduling picture days and retakes.

Our Lifetouch Representatives work hands on with the Picture Day coordinators at each school to schedule

dates and ensure that a proficient timeline is in place to minimalize student and staff time out of class.

4. Describe approach to packaging, organizing and delivering picture packages for distribution.

All portrait packages will be labeled and sorted by each school’s specifications. Our ability to sort is as

comprehensive as the district can provide. The process of pre-sorting can save hours of time for your picture

day coordinator. The package label also acts as a receipt or reference to what was ordered by that student.

5. Explain product return policy and satisfaction guarantees.

All students will have a second opportunity to be photographed on retake day at NO CHARGE. Lifetouch will

provide flyers to your school to notify students of Retake Day. We also back all our work with the industry's

strongest satisfaction guarantee. If you're not satisfied with your portraits for any reason, return them on

Retake Day and we will re-photograph your child at no additional charge.

26


6. Describe your ability to ensure consistent head size and background colors for ID cards, yearbook images, and

student record services requirements.

All images and all service items will be centered and adjusted to be consistent for all ID Cards, yearbook

images and student record services requirements.

7. Discuss your capacity to handle growth, and any limitations, as new schools are brought on board.

Lifetouch works with schools and school districts a year in advance to schedule picture dates and gather

required services. This gives us time to hire staff, order equipment/supplies, and work out any challenges

before the school year begins. This helps alleviant any disruptions in service and execution of picture days.

8. Discuss how your firm handles staffing and equipment inventory to ensure all schools ‘needs are met.

We have a local warehouse that supplies our photography staff with the necessary photography equipment

to execute picture days. This inventory is based on the photography requirements contracted by the

school/district and Lifetouch. Lifetouch also carries surplus equipment locally in case of equipment

breakdowns or last-minute requirement changes from the school/district. In most cases Lifetouch can have

equipment from our local warehouse to a school within 30 minutes.

9. Do you have an equipment upgrade and replacement cycle?

Lifetouch has an equipment lifecycle program that tracks the amount of use for each piece of equipment used

in the field. Throughout the lifecycle, equipment maintenance is performed to keep equipment up to date

on software and working seamlessly.

3.5.2 Data Security: Discuss how your firm addresses the following data security issues:

1. Protection of student data provided by schools to the company from unauthorized access or loss.

We use industry standard encryption for data transmission, and keep data storage to a minimum. We

regularly destroy digital images and other electronic information when they are no longer necessary to

provide our products or services.

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2. If credit card payments are taken, describe data security program.

We have eliminated credit card data collection on any paper forms, thus limiting credit card payment

processing to a highly secure online system. Some of our programs (e.g. school sports) make use of PCI-

compliant wireless hand-held credit card swipe devices for immediate on-site credit card processing.

Lifetouch has been externally audited and have been deemed 100% PCI compliant with the new Payment

Card Industry (PCI) 12 Data Security Standards (DSS), according to the Security Standards Council.

3. If images are available for online viewing and ordering, how does the company protect the images from

unauthorized access?

We understand the importance of keeping student and staff data secure. All Lifetouch schools are provided

with student and staff images electronically, either through download on our Lifetouch Portal or through our

yearbook publishing CD. All images will be available on the Lifetouch Portal immediately after Picture Day.

The High-Resolution Yearbook CD will be provided to each school within 10 days after Picture Day. The

Lifetouch Portal is a secure web based system, gives schools access to all student and staff images after Picture

Day. It eliminates the risk of email hacking, keeping student and staff data secure. Families may order their

student’s images online through our secure mylifetouch.com ordering site. By using the student Picture Day

ID and unique login credentials, only authorized users may access this site.

3.5.3 Value Added Services:

As part of this Request for Proposal, the District is seeking voluntary, at your own discretion, any “value added”

services or support that you, the proposer, feel would be helpful to our schools. The District considers “value added”

to include, but not be limited to, the following:

A. Donations of service such as mentoring students, volunteering in schools or departments, and performing in-

kind services to supplement services the District already provides.

Lifetouch and our employees are available to donate time and or services that help support district initiatives

or programs. Lifetouch has been and will continue to be a partner with national, regional, and local

organizations.

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B. Funding assistance such as scholarships, donations of money to schools or programs, donations of money to the

District or the Lee’s Summit School District Foundation, sponsorship, and/or advertising of District schools or

programs.

Please refer to the following page to review our complete list of exclusive partnership offers. If awarded,

Lifetouch will also make an annual 1,500 donation on behalf of the Education Foundation.

C. Describe any complimentary photography services to be provided to schools or the District office.

Lifetouch will provide complimentary photography services to the following groups each year;

▪ District Office & Support Facilities

▪ Education Foundation Events (Breakfast and Golf Outing)

▪ The Teacher of the Year and Other Staff Awards

Lifetouch will negotiate additional support upon award.

D. Provide any additional information relevant to the evaluation of this RFP. Are there other proposed innovative

considerations the District should take into account?

Please refer to the following pages to review all additional information, included for evaluation.

29


EXCLUSIVE LIFETOUCH PARTNERSHIP OFFERS

SCHOLARSHIP GRANT | TOTAL VALUE: $3,000 PER YEAR

Lifetouch will provide an annual scholarship grant to each high school in Lee’s Summit School District in the amount

of $1,000 for each year of the contract term.

LIFETOUCH PRINT SHOP VOUCHERS | TOTAL VALUE: $12,000 PER YEAR

One important way we can partner with your district is through our comprehensive Lifetouch Branding Solutions

Learn more about our templated, personalized and custom design materials that can enhance your school

environment and increase community engagement during our complimentary branding consultation. The district

will receive a $500 credit to order custom products promoting Positive Behavior messaging throughout their school

buildings. See page 44 for details.

COMPLIMENTARY SHUTTERFLY PHOTO BOOKS | ESTIMATED VALUE: $186,238 PER YEAR

We are excited to present this exclusive offer in conjunction with our partnership with Shutterfly. Lifetouch will

provide one complimentary 8x8, 20-page hard cover Shutterfly photo book to all families that order online at

mylifetouch.com One book will be provided per student online order at a retail value of $29.99 per book. Estimated

value may vary based on participation. Currently about 69% of families in the district order online and are eligible to

receive this offer.

PRINCIPAL PORTRAIT SCHOLARSHIP | TOTAL VALUE: $1,800 PER YEAR

For your families in need we will provide a $25.00 for your principals to choose the recipient. 3 will be provided to

each campus per year of the agreement.

COMPLIMENTARY TEEN TRUTH ASSEMBLY | TOTAL VALUE: $19,200 PER YEAR

If all Junior and Senior High Schools in the district decide to work with Lifetouch, we will sponsor one Teeth Truth

Assembly per year to be hosted onsite at the campus location of your choosing. We will work with your school or

district coordinators to select appropriate topics for the guest speaker to cover. Junior and senior class students are

eligible to attend. Please refer to page 45 of the proposal to learn more about Teen Truth or visit teentruth.net.

LIFETOUCH MYFAMILY REWARDS PROGRAM | ESTIMATED VALUE: $50,000 PER YEAR

Families may enroll and participate in this program to receive complimentary digital image downloads and discounts

at they make purchase with Lifetouch. (Available to Fall and Spring Underclass for the 2018-2019 school year and

additional programs to be added in upcoming school years). Estimated value may vary based on participation.

**Estimated value has been projected based on current rewards value earned by schools in Lee’s Summit School

District. In fall of 2017 there were 10 schools enrolled in the program. If all 24 schools were to participate, the

approximate reward value earned during year one of the contract would be $50,000.

30

PACKAGES & PRICING

*SALES TAX WILL BE ADDED TO EACH OF THE ABOVE PACKAGES

You can build your own custom & cost-effective package at $8.00 per sheet.

DELUXE | $25.00 1- 8 x 10 2- 5 x 7 4- 3 x 5 8- 2 x 3

PREMIUM | $36.00 2- 8 x 10 4- 5 x 7 4- 3 x 5 12- 2 x 3 1 - Portrait CD 1 – 8 x 10 Calendar

VALUE | $21.00

2- 5 x 7 4- 3 x 5 8 - 2 x 3

FAMILY | $29.00 1- 8 x 10 3- 5 x 7 4- 3 x 5 12- 2 x 3

BASIC | $15.00

4- 3 x 5 8- 2 x 3

ENTRY | $10.00 2- 3 x 5 4- 2 x 3

ULTIMATE | $43.00 3- 8 x 10 4- 5 x 7 4- 3 x 5 16- 2 x 3 1 - Portrait CD 1 – 8 x 10 Calendar 8 – 2 x 3 Variety

ALA CARTE PRICING

K = 8- 2 x 3 Wallets L = 2- 5 x 7 Portraits M= 1- 8 x 10 Portrait N = 4- 3 x 5 Desk Size O = CD high & Low Resolution P = 4 – 3 x 5 Wallets Q = 8 – 2 x 3 Wallets

$8.00 $8.00 $8.00 $8.00 $15.00 $8.00 $8.00

ADD-ONS

Add Name & Grade on All Wallets

Add Name & Grade on All Portraits

Add Retouching

Add Premium Retouching

Add Background Color

$5.00

$8.00

$6.00

$12.00

FREE

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FALL UNDERCLASS BILINGUAL FLYER

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CUSTOMER COMMENTS

“Lifetouch website is so easy to use. It gave you several different options of packages and single orders.

The digital copy came to my email fast. I'm also happy that I have an option to order more even after I

purchased a package.”

- Parent of Compass Elementary Student

“Easy process to register for an account, loved the online options versus what went on the take home

flier, quick and easy and loved my free digital image code for signing up! Great experience overall.”

- Parent of Compass Elementary Student

“My youngest took a beautiful picture but his nose is running in the photo. LT was willing to touch up the

photo and shipped them directly to me. Awesome customer service!”

- Parent of Ogden Elementary Student

“My son had misplaced the proofs package so I wasn't sure how to go about ordering this year's photos. I

received your reminder email with the necessary codes and could login and purchase immediately.”

- Parent of Olathe Northwest High School Student

“Both of my girls' pictures turned out great. Good coloring in the photo, their hair was smooth, and the

photographer capture their wonderful, bright smiles.”

- Parent of Prairie Trail Middle School Student

“We wanted to give you a heads up from our staff about the WONDERFUL photographer we had today,

Patricia! She was GREAT with the kids, they loved her as did the staff! I would like to request her for future

picture days at Heartland Early Childhood and please pass this message along to her!”

- Assistant Secretary at Heartland Early Childhood Center

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UNDERCLASS PORTRAIT EXPERIENCE

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UNDERCLASS PORTRAIT EXPERIENCE

CENTERED & ADJUSTED PORTRAITS FOR YEARBOOK CONSISTENCY

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ADDITIONAL PORTRAIT PROGRAMS

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THE LIFETOUCH PORTAL

The Lifetouch Portal gives you access to all your Lifetouch

services in one convenient and secure location!

ABOUT THE PORTAL

Your administrative staff can easily access Picture Day images from our secure site and upload into your

student information systems. The Lifetouch Portal is a secure web based system eliminating the risk of

email hacking or the hassle with CDs and DVDs.

PORTAL FEATURES

▪ Access Picture Day images and data sooner

▪ Choose a specific student information system (SIS) format or create a custom format for image and data download

▪ Safely and securely upload your school’s student information

▪ Create and print reward & recognition certificates

▪ Download a variety of templates to create directories, seating charts, student IDs and other administrative tools

▪ Setup automated parent Picture Day reminders and additional Picture Day communication resources

DID YOU KNOW?

Lifetouch offers more than 75 different educational materials such as

certificates, bookmarks, cards, reading programs and much more!

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FAMILY COMMUNICATION

Make it easy to send reminders for school pictures, senior

portraits, and yearbook sales with Parent Notify™. Parent

Notify allows schools to automate communications to

parents about Picture Day events — saving both time and

money. This tool provides each family with friendly

reminders to make sure nobody misses Picture Day and

Yearbook sales.

Lifetouch also provides communication materials such as

print and electronic notices, fliers and hallway posters to

increase Picture Day awareness.

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PICTURE DAY PROCESS

BEFORE PICTURE DAY WE WILL

✓ Schedule a personal consultation & set picture dates at each school

✓ Deliver flyers approximately two weeks prior to Picture Day

✓ Provide additional event reminders electronically and on paper

ON PICTURE DAY WE WILL

✓ Photograph ALL students and staff, regardless of package purchase

✓ Provide sanitary grooming techniques at each station

✓ Provide enough photographers to minimalize time out of class

AFTER PICTURE DAY WE WILL

✓ Sort and deliver portrait packages by school preference

✓ Deliver portraits to the school within three weeks of Picture Day

✓ Hand-deliver or mail the school or district earned commission

DID YOU KNOW?

Lifetouch camera sets are compliant with the American

with Disabilities Act (ADA).

· No Cords Obstructing Traffic Areas of Students

· No Bulky Props or Stools & Open Floor Plan for Safety

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CONVENIENT ONLINE ORDERING

MYLIFETOUCH.COM

We know your families are on the go, which is why our

mobile-friendly picture ordering site, mylifetouch.com,

allows your families to mix and match poses and

backgrounds to create their own packages that fit their

personal style, décor or gift-giving needs. This is a one-of-a-

kind ordering experience that families can’t get anywhere

else and provides the ability to order online securely.

The MyFamily Rewards™ program rewards your families when they

make picture or yearbook purchases. Families who enroll receive a

free high resolution digital image download and will earn ongoing

discounts for use on future school picture purchases. Your families are

joining and getting the best value from Lifetouch. Now, more than 2

million families (and counting) have signed up for MyFamily Rewards.

MYFAMILY REWARDS IN LEE’S SUMMIT R-VII SCHOOL DISTRICT

Values Shown Were Accrued During The 2017-2018 School Year

▪ 2,318 Total number of families in your school district signed up for MyFamily Rewards

▪ $4,245 in MyFamily Rewards value was redeemed by these families in 2017-2018

▪ $16,947 in MyFamily Rewards value was has yet to be redeemed by these families

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LIFETOUCH YEARBOOK PROGRAM

A sense of belonging is created when students see themselves pictured in a yearbook. Plus, Yearbooks are

comprised almost entirely of photographs and as the leading school photography company, Lifetouch can

help tell your school year story.

• Streamlined access to student portraits

• Easy-to-use page templates and simple storytelling tools help anyone create a book to remember.

• Local yearbook representatives offer in-person support, while customer care representatives can

assist online, by email or telephone.

• Lifetouch provides a classroom curriculum that covers all aspects of planning, creating and managing

a yearbook class or club.

• A wide range of resources and workshops to inspire advisers and yearbook staff in creating a yearbook

that tells the school’s unique story.

YEARBOOK DONATION PROGRAM

The Yearbook Donation Program allows the school to offer

parents and community members the opportunity to support

each other by donating money toward purchasing additional

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BUILDING SCHOOL CULTURE

SCHOOL & DISTRICT BRANDING

Enhance your brand and bring your school’s message to students and the larger community with products

such as banners, posters, and more! The Lifetouch Print Shop is designed to professionally convey your

schools’ positive behavior, anti-bullying, recognition, school messaging and branding initiatives! Hundreds

of customizable templates available.

CUSTOM BRANDING PRODUCTS

**PLEASE NOTE: ABOVE BANNERS ARE NOT PROPORTIONATE

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BUILDING SCHOOL CULTURE

Building a strong school culture should be the priority of every school leader. It is proven to decrease bullying,

enhance academic performance, and increase student engagement. Through Lifetouch’s unique partnership with

TEEN TRUTH, our school culture program offers a framework for giving students a voice and empowering them to

take ownership of their school.

CAMPUS MESSAGING

The TEEN TRUTH: Assembly Experience is a proven solution for your school culture

building needs. Their signature blend of award winning, student-shot content and

empowering speakers make for one life-changing, campus-wide event.

LEADERSHIP DEVELOPMENT

Leadership Summit is the premiere solution for school culture development. This

student-centered workshop helps teens understand the issues currently affecting

school climate, empowering them to develop an action plan.

SOCIAL-EMOTIONAL LEARNING

Social-emotional issues like bullying, suicide, and social media harassment are

present on every campus. TEEN TRUTH’s SEL curriculum builds student leadership

opportunities for teens to mentor younger students and teach various skills.

Learn More at www.teentruth.net

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ADDITIONAL PRODUCTS & SERVICES CONSULT YOUR LOCAL REPRESENTATIVE FOR DETAILS!

STUDENT & STAFF ID CARDS

Lifetouch knows that ID Cards are a critical part of your school’s day-to-day

operations, so we have developed a program that puts your needs first. Our

patented ID technology guarantees:

• Barcode compatibility with your software

• A long-lasting, tamper-resistant photo and bar code

• Delivered to your school, sorted to your specifications

DISCOUNTED ID PRINTERS & SUPPLIES

Lifetouch will provide staff ID badges for all district administrators, staff and

employees. In addition, Lifetouch can help your district secure a Fargo PVC ID

printer, through our partnership pricing, that can be used at the district office

for creating high quality ID replacement badges. Please discuss options with

your Lifetouch Representative.

I-DEPOT INSTANT ID CARD SYSTEM

On Picture Day, Lifetouch will have this instant ID card printing system on

site so that IDs can be distributed on the same day. The ID design can be

customized for each school’s needs with various features.

STUDENT PLANNERS

Printed planners by Premier are available to keep staff and students

organized throughout the school calendar year.

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ADDITIONAL PRODUCTS & SERVICES CONSULT YOUR LOCAL REPRESENTATIVE FOR DETAILS!

MONTAGE POSTERS

The Montage Poster is a 24” x 32” poster that uses all the

students and staff photographed by Lifetouch on Picture Day to

form an image.

WALL COMPOSITES

Lifetouch Wall Composites are available for a graduating

class, specific group of students or an entire student body.

FACULTY CALENDARS

Complimentary school calendars are available in a variety of sizes,

formats and lengths. 12-month calendars are available in desktop

and booklet format.

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COMMUNITY ENGAGEMENT

LIFETOUCH KEY PARTNERS

Trust is earned and Lifetouch has earned the trust of educators and school families, coast to coast. Every

major association of administrators, educators, parents and school boards has chosen Lifetouch as their

official photographer. These designations speak volumes of trust and dependability. We currently partner

with The School Superintendents Association (AASA), the National Association of Elementary School

Principals (NAESP), the National Association of Secondary School Principals (NASSP), National PTA and the

National School Boards Association (NSBA).

SMILE-SAFE KIDS SAFETY PROGRAM

On-call-volunteers are prepared to locate a current photograph in the event

a child goes missing. Using a Lifetouch SmileSafe™ photo ID card, parents,

along with local law enforcement are provided the single most important tool

for the recovery of a missing child, a current portrait. Each student

photographed will receive two complimentary SmileSafe cards. In addition,

parents will also receive a free digital download of this card for easy access.

DID YOU KNOW?

No one else has a 24/7 Rapid Response program that is partnered

with National Center for Missing & Exploited Children (NCMEC).

Lifetouch has assisted in the recovery of 58 children in 24 states.

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LIFETOUCH GIVES BACK

LIFETOUCH MEMORY MISSION

Since the inception of the Lifetouch Memory Mission® in 2000, Lifetouch employees have traveled to

destinations around the world to spend a week in intensive volunteer service. Lifetouch hands have

helped rebuild a village in war-ravaged Kosovo, repair homes in Appalachia, establish a children’s center

in Jamaica, and construct a bridge in the land of the Navajo in Arizona.

Since 2011, we have invited and encouraged participation from superintendents, principals, educators

and members of the American Association of School Administrators (AASA), the National Association of

Elementary School Principals (NAESP), the National Association of Secondary School Principals (NASSP),

the National School Boards Association (NSBA) and the National PTA to build schools across Haiti and the

Dominican Republic. Learn more at lifetouchmemorymission.com.

DID YOU KNOW?

Lifetouch employee-volunteers have built schools in 15 Haitian

villages. Since 2011, more than 150 educators have volunteered on

these trips from across 44 U.S. states, five provinces and Brazil.

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SECURITY IN YOUR SCHOOL

BUILDING SECURITY

Lifetouch uses a variety of methods to prevent unauthorized persons from entering our plants and

accessing our computer systems, including pass-codes, magnetic entry cards, visitor registration, camera

monitors and/or security guards. Databases containing digital images or confidential information in

electronic form are protected with the same multi-layered security strategies that we use to protect

Lifetouch’s sensitive and confidential business records.

EMPLOYEE BACKGROUND CHECKS

We require every potential employee to go through a criminal background check prior to being hired. If

during the past 7 years any one of the following criteria shows up on the criminal report, Lifetouch will

not hire the person. Homicide, sex crimes of any nature, misconduct of any kind involving children,

kidnapping, violence (assault/battery), weapons, drug trafficking/sales, felony-theft including identity

theft and no more than 2 misdemeanor convictions of any type. Lifetouch also conducts a motor vehicle

background check. We will not hire a candidate if their license is suspended, revoked, or expired, if they

have convictions of operating a vehicle under the influence of drugs, alcohol, or other impairment, if they

have any citations, convictions for reckless driving, more than three convictions for driving violations, or

more than two chargeable (at fault) accidents.

DID YOU KNOW?

Lifetouch was the first national school photography company to

sign the Privacy Pledge at studentprivacypledge.org

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ONLINE SECURITY

DATA SECURITY

We use industry standard encryption for data transmission, and keep

data storage to a minimum. We regularly destroy digital images and

other electronic information when they are no longer necessary to

provide our products or services.

CREDIT CARD SECURITY

We have eliminated credit card data collection on any paper forms, thus limiting credit card payment

processing to a highly secure online system.

We focus on making this process as seamless as

possible for our customers, and some of our

programs (e.g. school sports) make use of PCI-

compliant wireless hand-held credit card swipe

devices for immediate on-site credit card

processing.

DID YOU KNOW?

Lifetouch has been externally audited and have been deemed 100% PCI

compliant with the new Payment Card Industry (PCI) 12 Data Security

Standards (DSS), according to the Security Standards Council.

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ATTESTATION OF PCI COMPLIANCE LIFETOUCH HAS BEEN DEEMED 100% PCI COMPLIANT BY THE

SECURITY STANDARDS COUNCIL AS OF DECEMBER 6, 2016!

Lifetouch processes payments through retail locations using approved PED devices. Call centers accept

card data over the phone and key PAN into the Lifetouch web applications in which transactions are sent

using SSU TLSv1.0. 1.1, 1.2 to Lifetouch's data center for further processing. Lifetouch does not store card

data electronically but does have CDS Global store manual hardcopy forms mailed to CDS Global, (CDS

Global processes form-based orders for Lifetouch using Lifetouch's MID), which include client name, PAN,

and expiration date. These mailed in order forms are kept in secured (at CDS Global) until they are

processed by CDS Global and then securely disposed of. This has been reviewed as part of CDS Global's

PCI assessment.

BELOW IS AN EXCERPT OF THE ATTESTATION OF COMPLIANCE, PROVIDED AND APPROVED BY THE

SECURITY STANDARDS COUNCIL. A COMPLETE COPY OF THIS REPORT IS AVAILABLE UPON REQUEST.

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