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Learning Management and Business Reform Program
Better Systems, Brighter Futures
LMBR – Implementation for TAFE
September 2009
Learning Management and Business Reform
Better Systems, Brighter FuturesPage 2Page 2
What is out there?
APS, EATR, SFAS, SES, SIS, TCS, TPD, TIPA, EVI, MEVI, EMP, TIFFS, Lattice, TPL, TBO, CLAMS, CPR, CRM……………
Some are new, some are old, some are familiar but…..
LMBR :Why change our systems?
Page 2
Learning Management and Business Reform
Better Systems, Brighter FuturesPage 3Page 3
Deliver better services to our customers and staff
Staff feedback - current systems are clunky/don’t meet business needs
There are over 100 fragmented technology applications (HR, admin etc)
Can’t consolidate data easily - internal, State and Federal reporting
Current systems over 15 years old - costly, complicated, not integrated
Current systems not meeting current/future needs
Current systems are failing
LMBR :Why change our systems?
Page 3
Learning Management and Business Reform
Better Systems, Brighter FuturesPage 4Page 4
A program of initiatives covering systems replacement, new procedures and a new way of working to:
• Transform management, communication and delivery of student administration, finance, and human resources
• Provide greater access to online information• Meet business and customer demands and expectations
Implementing integrated IT systems providing better service and value to:
• TAFE• Schools• Corporate areas• Students• Parents• Business / Community
What is LMBR?
Page 4
Learning Management and Business Reform
Better Systems, Brighter FuturesPage 5Page 5
Industry
Any Channel
Customer Relationship Management
Co
ns
iste
nt
Co
nta
ct
ma
na
ge
me
nt
Single View of Students and Customers
Single View of Employees
Student Admin and Learning Management
Finance and HR/Payroll
Re
po
rtin
g a
nd
An
aly
tic
s
Consolidated Data
Service Delivery
DET Staff
Student/Parent
Management/Reporting
users
Learning Management and Business Reform
Better Systems, Brighter FuturesPage 6Page 6
LMBR timelines2008 2009 2010 2011 2012 2013 2014 2015
Systems & Process Design
Corporate Finance R1.1 (JDE)Corporate Finance R1.1 (JDE)
TAFE Finance R1.1a (TIFS) PlannedTAFE Finance R1.1a (TIFS) Planned
Schools Finance R1.2 (OASIS)Schools Finance R1.2 (OASIS)
TAFE HR/Payroll (Lattice) Planned 2.1TAFE HR/Payroll (Lattice) Planned 2.1
Schools/Corp HR/PayrollSchools/Corp HR/Payroll
SALM for SchoolsSALM for Schools
New Student Administration & VLE (SCNew Student Administration & VLE (SC
PhasedimplementationPhasedimplementation
First implementation
First implementation
Shared Service Centres
System Implementation
Legend
Project Preparation, Planning & Business Requirements Project Preparation, Planning & Business Requirements
SALM for TAFESALM for TAFE
Learning Management and Business Reform
Better Systems, Brighter FuturesPage 7Page 7
Where are we up to?
Finance implementation
is here
BusinessRequirements
System Design
Build
Test BusinessReadiness
Cut over
Business Blueprint Realisation Final Preparation Go Live & Support
ProductionSupport
Project Management Planning
Project Preparation
SystemReadiness
HR implementation
is here
TAFE SALM
is here
Learning Management and Business Reform
Better Systems, Brighter FuturesPage 8Page 8
SAP
Is one of the world's leading business software companies
One of the leading Finance and HR/Payroll solutions
available
SAP Australia started work with DET in March 2008
SAP currently used by > 20 other NSW government
agencies
Projects in the LMBR Program
Page 8
Learning Management and Business Reform
Better Systems, Brighter FuturesPage 9Page 9
Shared Service Centre Support Finance and HR/Payroll services
Transactions will be processed through Shared Service Centres
Processes requiring business decisions will remain in the Institutes/ Portfolios
Transactions will be streamlined with fewer delays
Projects in the LMBR Program
Page 9
Learning Management and Business Reform
Better Systems, Brighter FuturesPage 10Page 10
Projects in the LMBR Program
Student Administration (SA) & Learning Management (LM)
Student Administration Integrated web based applications Phased development of replacement for SCIS/CLAMS from mid 2010 Current applications progressively converted to web based access
Learning Management TAFE Virtual Learning Environment Web based applications integrated with Student Admin Learning Management System (Sakai/Moodle partially in place) Learning Content Management System (from Jan 2010) Content Creation Tools (Adobe Suite in deployment) Web conferencing (Adobe Connect in deployment) ePortfolio (from Jan 2010) eBackpack (personalised storage from Jan 2010) SAM/OLS (available for Institutes from Oct 2009)
Learning Management and Business Reform
Better Systems, Brighter FuturesPage 11
Learning Management and Business Reform
Better Systems, Brighter FuturesPage 12
Learning Management and Business Reform
Better Systems, Brighter FuturesPage 13Page 13
Legacy SystemsCorporate and local systems that currently support Institute Business
Approved systems that remain will be integrated with the new SAP and SALM systems
Some systems will be partially retired
Most legacy systems will need to be retired
Projects in the LMBR Program
Page 13
Learning Management and Business Reform
Better Systems, Brighter FuturesPage 14Page 14
Training
SAP Financial Training
Head Teachers/Managers/Contacts/Finance staff•Short f2f sessions
All other staff•short online sessions
SAP HR Training
HR/Managers•Short f2f sessions?
Head Teachers/Other Staff•Short online sessions?
Learning Management and Business Reform
Better Systems, Brighter FuturesPage 15Page 15
What does it mean for me?
All Staff
Online petty cashOnline leave (with HR implementation)New administration systems
Teachers
All above plus:
Use of VLE and associated resourcesUse of new software, online resources and ePortfolios
Head TeachersAll above plus:
Online orderingOnline leave approval
Learning Management and Business Reform
Better Systems, Brighter FuturesPage 16Page 16
The LMBR Intranet site contains information relating to: LMBR Background LMBR Overview Benefits of the program Program progress FAQs Fact Sheets Scenario overviews Process descriptions Bulletins Contact details https://detwww.det.nsw.edu.au/deptresources/lmbr/
LMBR Intranet Site
Page 16
Learning Management and Business Reform
Better Systems, Brighter FuturesPage 17Page 17
Questions
&
Discussion