Law Field Descriptions - CloudNine Answer Center

CloudNine™ LAWField Descriptions

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CloudNine™ LAWCloudNine™ Concordance®CloudNine™ ExploreCloudNine™ Explore Web

Version: 7.6.268Release Date: July 2, 2021

CloudNine™ LAW Field Descriptions

3Contents

3


Table of Contents

Chapter 1 Reference Information 4

................................................................................................................................... 41 Field Descriptions - LAW

Index 39

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Reference Information

Field Descriptions - LAW

For a downloadable copy of Field Descriptions, see CloudNine™_LAW_Field_Descriptions.

FieldName

Field Description PossibleValues/Examples

Scope FieldType

Table

_DocCat

Numeric value indicatingtype of document.Attributes may be easilysearched using theQuery Builder inCloudNine™ LAW.

ex: 521 Doc Numeric tblDoc

_DupID

Child duplicates have IDvalue of parent dup.Parents have their ownID value (from LAW IDfor ED Loader cases, EDAID for Turbo Importcases, or externaldeduplication databasetblDupLog.DupID),allowing grouping of thefield to locate dupfamilies. Records that arenot duplicates or nottested will have a valueof 0 in this field.

0=Not dup ornot tested

>0=Dup orparent dup

Doc Numeric tblDoc

_DupMethod

Indicates which key, orhash, was used whentesting the dup state ofthe record.

1=MD5Hash

2=Sha1Hash

129=MD5Hash -Deduplicatedusing Inter-CaseDeduplicationutility

Doc TinyInt tblDoc

Reference Information 5


FieldName


Scope FieldType

Table

130=Sha1Hash- Deduplicatedusing Inter-CaseDeduplicationutility

_FTIndexDisplays status of fulltext indexing usingnumeric values.

0=No text isavailable forindexing

1=Document'stext is ready forindexing

2=Record wasflagged forreindexing, buthas not yetbeen reindexed

3=Document'stext has beenindexed.

Doc TinyInt tblDoc

_GUID

The globally uniqueidentifier (GUID) for adocument in CloudNine™LAW.

The GUID field ispopulated when a file isimported into LAW usingthe ED Loader, TurboImport, LAW case, orload file import.

During imports using EDLoader or Turbo Import,each file is automaticallyassigned a unique GUID.

During load file and LAWcase imports, if the loadfile or case contains the

B389E85F-8026-4247-AF95-019DEB696CFF

37CA99B2-3A38-4793-8B6F-C4331DCEDA4B

Doc Text tblDoc

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FieldName


Scope FieldType

Table

GUID field and it ispopulated for a file, theGUID field will bepopulated with theexisting GUID value. Ifthe GUID field does notexist or is not populatedfor a file, a unique GUIDis automatically assignedto the file.

GUIDs can also begenerated and populatethe _GUID field using theGenerate documentGUIDs function on theTools menu on the mainform. (Populating the_GUID Field)

The GUID value cannotbe modified.

_PS_ARCXNumeric success/failureindicator tied to archiveextraction process.

0=Notexecuted.

1=Successfullyexecuted.

2=Erroroccurred, seeErrorMsg field.

Doc TinyInt tblDoc

_PS_ATTX

Numeric success/failureindicator tied toattachment extractionprocess (set for parentand child).

0=Notexecuted.



Doc TinyInt tblDoc

_PS_DIGESTX

Numeric success/failureindicator tied to process

0=Notexecuted.

Doc TinyInt tblDoc



FieldName


Scope FieldType

Table

of hashing native file.



_PS_EMBEDX

Numeric success/failureindicator tied toextraction of embeddedimages in e-mail.

0=Notexecuted.



Doc TinyInt tblDoc

_PS_MDX

Numeric success/failureindicator tied tometadata extractionprocess.

0=Notexecuted.



Doc TinyInt tblDoc

_PS_NATIVEX

Numeric success/failureindicator tied to nativefile extraction process.

0=Notexecuted.



Doc TinyInt tblDoc

_PS_OLEX

Numeric success/failureindicator tied to OLEextraction process (setfor parent and child).

0=Notexecuted.



Doc TinyInt tblDoc

ApplicationName

Application Name fieldvalue pulled frommetadata of the nativefile.

ex: MicrosoftOffice Word

Doc Text tblDoc

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FieldName


Scope FieldType

Table

Attach

Populates parent recordswith original filenames ofall attached records,separated by

semi-colons.

ex:Attach1.doc;Attach2.xls

Doc Memo tblDoc

AttachLvlNumeric values indicate ifa record is a parent,attachment, or neither.

0=Indicatesparent record,record thatdoes not haveattachments, orrecord that isnot anattachment.

1=Indicatesrecord is anattachment.

Doc Numeric tblDoc

Attachmt

Populates parent recordswith BegDoc# of eachattached record,separated by semi-colons.

ex:ABC0002;ABC0003

Doc TexttblAttach

AttachPID

Populates parent recordsand attachments withthe ID number of theparent record.

0=Indicatesrecord is not aparent and notan attachment.

>0=Any valuegreater thanzero willindicate that arecord is eithera parent or anattachment.The value isequal to the IDvalue of theparent record,so parents andtheirattachmentswill have thesame value.

Doc Numeric tblDoc



FieldName


Scope FieldType

Table

AttRange

Stores BegDoc# ofparent record andEndDoc# of lastattachment record,separated by a hyphen.Populated for all recordsin the family (parent andattachment(s)).

ex: ABC0001 -ABC0008

Doc TexttblAttach

AuthorAuthor field value pulledfrom metadata of thenative file.

Doc Text tblDoc

BatchStation

Name of the computerthat ran a batch processon a document.

ex: Laptop01 Doc Text tblDoc

BatesRng

(Exports only - does notexist in LAW casedatabase) Lists thePageID of the first pageof a document and thePageID of the last pageof a document,separated by a hyphen.

ex: ABC0001 -ABC0005

Doc N/A N/A

BCCRecipient(s) of "BlindCarbon Copies" of the e-mail message.

Doc Memo tblDoc

BegAttach

Displays BegDoc# ofparent record. Whenexported, the values willmatch the field used asthe Image Tag.

ex: ABC0001 Doc TexttblAttach

BegDoc#Displays page ID of firstpage in a document.

ex: ABC0001 Doc Text tblDoc

BookmarkName

Names of bookmarks inan Adobe Acrobat PDFfile.

Doc Text tblDoc

CategoriesCategory field valuepulled from metadata ofthe native file.

ex: Software Doc Memo tblDoc

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FieldName


Scope FieldType

Table

CCRecipient(s) of "CarbonCopies) of the e-mailmessage.

Doc Memo tblDoc

CommentsComments field valuepulled from the metadataof the native file.

Doc Memo tblDoc

Conversation

Normalized subject of e-mails.

Doc Memo tblDoc

ConversationIndex

E-mail threadidentification.

ex:01C72AC4CB0FC3953C5FA8E149389B522EFF595EF9FB

Doc Memo tblDoc

CreatedStores date and time therecord was created inCloudNine™ LAW.

Doc Date tblDoc

Custodian

Lookup field, displaystextual value ofcustodian assigned byuser in ED Loader orTurbo Import.

Doc LookuptblCustodians.Name

DateAccessed

Stores the last accesseddate from the propertiesof the file. Note: Manyfunctions will cause thisvalue to be updated byWindows (e.g., viewingfile properties, draggingand dropping) andtherefore this date willoften reflect the currentdate. To avoid thissituation, run theDisableLastAccessUpdate.reg file located in the\LAW50 folder (samefolder as law50.exe) priorto handling the data(requires reboot afterrunning). This willprevent updates to thisvalue (applies to LAW

Doc Date tblDoc



FieldName


Scope FieldType

Table

TimeAccessed field also)by Windows. To re-enable the registrysetting, run theEnableLastAccessUpdate.reg file located in thesame folder.

DateAppEnd

Appointment end datefor calendar items.

Doc Date tblDoc

DateAppStart

Appointment start datefor calendar items.

Doc Date tblDoc

DateCreated

Creation date of thenative file.

Doc Date tblDoc

DateLastMod

Date the native file waslast modified.

Doc Date tblDoc

DateLastPrnt

Date the native file waslast printed (Officedocuments).

Doc Date tblDoc

DateRcvdReceived date of an e-mail message.

Doc Date tblDoc

DateSentSent date of an e-mailmessage.

Doc Date tblDoc

DelivReceipt

Delivery receipt requestnotification.

Y=Yes (deliveryreceiptrequested)

N=No

<null>=Attachments and e-docs will havenull value.

Doc Text tblDoc

DocExt

File extension of nativefile. May show originalextension or suggestedextension, depending onstate of "auto-assignext." option in ED Loaderor Turbo Import.

ex: DOC Doc Text tblDoc

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FieldName


Scope FieldType

Table

DocID

For files imported usingED Loader or TurboImport, the Document IDvalue assigned duringimport. Starting numberspecified by user inDocID Seed field inSources tab in ED Loaderor Turbo Import.

For files imported usingCloudNine™ Explore usingthe LAW Direct export,the Numbering Seedvalue automaticallyassigned by CloudNine™Explore during theprocess.

ex: ID00001

ex: 00000150

Doc Text tblDoc

DocOrderNumeric value indicatingorder of documents ineach folder.

ex: 3 Doc Text tblDoc

DupCustNames

Names of the custodianscontaining duplicateversions of the originalrecord. Populated forparent/original recordsonly (DupStatus=P) afterrunning Tools > ApplyDuplicate Relationships.

FirstCustodianName;SecondCustodianName

Doc Memo tblDoc

DupCustPaths

Source path to eachduplicate version of theoriginal record. Populatedfor parent/originalrecords only(DupStatus=P) afterrunning Tools > ApplyDuplicate Relationships.

D:\Docs\; E:\Docs2

Doc Memo tblDoc

DupParentName

Custodian name of theoriginal record. Populatedfor duplicate records only(DupStatus=G or C) after

ParentCustodianName

Doc Memo tblDoc



FieldName


Scope FieldType

Table

running Tools > ApplyDuplicate Relationships.

DupParentPath

Name of the custodiancontaining the originalrecord. Populated forduplicate records only(DupStatus=G or C) afterrunning Tools > ApplyDuplicate Relationships.

C:\Docs\ Doc Memo tblDoc

DupStatus

Displays dedup statuswith single charactervalue (see dedupdocumentation for moreinfo).

N=Not aduplicate

G=Global-levelduplicate

C=Custodian-level duplicate

P=Parentduplicate

Doc Text tblDoc

EdaID

Populated for parentitems exported fromCloudNine™ Explore orTurbo Import. Pulled fromInventoryItems.ID in the CloudNine™ Explorecase database.

0=Indicatesnon-CloudNine™Explore recordor not a TurboImport.

>0=ID of recordin theCloudNine™Explore case.Attachments inLAW will havethe same EDAID of the parentrecord. If aTurbo Import,the EDAIDs arenon-sequential.

Doc Numeric tblDoc

EDFolder

Full path to source files(if e-docs or loose e-mail) or folder pathcontained with a mailstore (if NSF or PST).

ex(1): PersonalFolders\Inbox

ex(2): C:\EDOCS

Doc LookuptblFolders.Name

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FieldName


Scope FieldType

Table

EDPages

Stores the number ofprinted pages followingthe e-Print batchprocess.


EDSession

For ED Loader imports,stores session name, asassigned by user in EDLoader's Session Labelfield.

For imports fromCloudNine™ Explore LAWDirect export or TurboImport, field is populatedwith: [export name] on[Explore case name](YYYY/MM/DDHH:MM:SS). The exportsession time is based onthe local timezone of themachine performing theexport.

In Version 7.2+ TurboImport sets will reflectthe Import Name in thisfield.

ED Loader ex:Session CreatedOn 1/4/200712:48:23 PM

LAW Directexport ex: LDEExport - 001 onExplore CaseName(2015/09/302:30:02 PM)

DocB LookuptblSessions.Title

EDSource

Fully qualified originalpath to the sourcefolder, files, and/or mailstores.

ex(1): C:\Mail\Outlook.pst

ex(2): C:\Edocs\Spreadsheets

Doc Lookup

tblEDSources.SourcePath

EMailClient

Email client used to sendthe email message(information not alwaysavailable).

ex: MS Outlook

ex: OutlookExpress

ex: Lotus Notes

Doc Text tblDoc

EMail_Subject

Subject of the e-mailmessage.

ex: FW:CloudNine™LAW

Doc Memo tblDoc



FieldName


Scope FieldType

Table

EndAttach

EndDoc# of lastattached document infamily. When exported,the values will match thefield used as the ImageTag.

ex: ABC0003 Doc TexttblAttach

EndDoc#Page ID of last page in adocument.

ex: ABC0003 Doc Text tblDoc

EntryIDUnique identifier of e-mails in mail stores.

ex:1322C3C03649D4418625711400748A13

Doc Memo tblDoc

EP*

Any field preceded by EPindicates a field thatcontains extendedproperty or EP metadata.EP metadata can comefrom user defined fieldsadded to original PDFs,Office files, and EXIFmetadata for TIFF andJPEG image files. Anycustom metadata foundis placed into a specialfield designated as a anextended property.

ex: if a Worddocumentcontains avalue of Jonesin its Typistfield, uponimport of thefile, LAWcreates a newfield for thecase calledEPTypist andpopulate thefield for thatdocument withthe valueJones.

Doc TextExtended

ErrorMsg

Displays error or warningmessages, if anyoccurred during EDLoader import, TurboImport, or TIFF/PDFconversion.

Doc Memo tblDoc

ET_Conversants

The names of all sendersand recipients mentionedin the From, To, CC, andBCC fields found in theentire email, based onreading the headers ofany quoted messages as

EnronAnnouncements,[email protected]

Doc Memo tblDoc

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FieldName


Scope FieldType

Table

well as the primarymessage itself.

ET_Inclusive

Flags a minimal set ofdocuments which can beviewed in order to readthe email messagethread's entireconversation. In thesimplest case this willsimply be the lastmessage in the thread,since it will quote all theprevious messages.

Note that inclusivenessis calculated based onmessage bodies, anddoes not considermetadata, such as anemail's subject.

The ET_Inclusive fieldonly flags emailmessages. It does notflag attachments.

N=No, Y=Yes Doc Text tblDoc

ET_InclusiveReason

If ET_Inclusive field isset to Y,ET_InclusiveReason fieldindicates why the emailis inclusive.

If the email messagecontains messagecontent that is notcopied in any of itssubsequent replies orforwards, Message isdisplayed.

If the email message hasattachments that arenot included in any of itssubsequent replies or

Message,Attachment

Doc Text tblDoc



FieldName


Scope FieldType

Table

forwards, Attachment isdisplayed.

If the email message hasboth new messagecontent and newattachments notincluded in any of itssubsequent replies orforwards, Message,Attachment is displayed.

If ET_Inclusive field isset to N,ET_InclusiveReason fieldis blank.

ET_Indent

Indicates the indent levelof the email message inrelation to the first emailin the email threadassociated with the emailmessage.

0=First email inthe email thread

1=Replies tofirst email

2=Replies toreplies to firstemail

3=Replies toreplies to repliesto firstemail...and soon.

Doc Numeric tblDoc

ET_IsMessage

Indicates whether thedocument wasrecognized as an emailmessage ('Y'), or someother kind of document('N').


ET_MessageId

A unique ID that isassigned to eachmessage. If severaldocuments have thesame Message ID, it isbecause they wererecognized as separate

00001004 Doc Text tblDoc

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FieldName


Scope FieldType

Table

copies of the same emailmessage.

ET_MetaUpdate

Indicates whether theemail metadata waspopulated from analyzedtext by the Near-Duplicate & Email ThreadAnalysis utility.


ET_ParentId

The immediate parent ofthe current email in thethread. For the firstmessage, this will beblank. For eachsubsequent one, it willbe the DocID of theemail which it replies toor is a forward of.


ET_ThreadId

A unique ID assigned toeach message thread.


ET_ThreadIndex

Is composed of a baseID, plus a unique numberfor each message withinthe thread, and if thereare attachments, theletter A plus the uniquenumber for theattachment within thethread. For example, A1,A2, A3.

Uses the format: [baseID].[unique number formessage].A[uniqueattachment number]

The base ID is the sameas the thread ID withoutthe leading zeros. Thethread index for the rootmessage of the threadwill just be this.

1701.1

1701.1.A1

1701.1.A2

Doc Text tblDoc



FieldName


Scope FieldType

Table

ET_ThreadModified

Equal to the timestampof the most recent“process data” operationthat made any additionsto the thread.

9/27/20131:06:59 PM

Doc Date tblDoc

ET_ThreadSize

The total number ofunique messages (notdocuments -- see'IsMessage' above) in thethread.

1, 3, 10 Doc Numeric tblDoc

ET_ThreadSort

A sort order whichfollows the chain ofconversation, from firstmessage to most recent.If a conversation splitsinto multiple branches,ET_ThreadSort will keepeach of the branchestogether.

640, 641, 642 Doc Numeric tblDoc

FileAccuracy

Accuracy ratinggenerated by file engineduring file validation.

0=Unidentified

1=Low

2=Medium

3=High

Doc TinyInt tblDoc

FileDescription

Description of native filetype, as listed in filetype database.

ex: MS Word forWindowsDocument

Doc Text tblDoc

Filename

Original filename ofnative file. Containssubject of e-mailmessage for e-mailrecords.

ex(1):Estimates.xls

ex(2): FW:Monday Meeting

Doc Memo tblDoc

FilesizeSize of native file, inbytes.

ex: 27739 Doc BigInt tblDoc

FileTypeID number associatedwith file type, as listed infile type database.


FolderRng(Exports only - does notexist in LAW case

ex. ABC0001 -ABC0011

Doc N/A N/A

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FieldName


Scope FieldType

Table

database) Lists thePageID of the first pageof the first document ina folder and the lastPageID of the lastdocument in a folder,separated by a hyphen.

Footer

Displays size of footervalue if image wasendorsed in CloudNine™LAW.

0=Unendorsed

25=Contains1/4 in. footer.

50=Contains1/2 in. footer.

and so on.

Values aredisplayed inincrements of.25 inches.

Page Numeric tblPage

FromAuthor of the e-mailmessage.

Doc Text tblDoc

HasAnnotations

Annotations are appliedto document.

Y=Yes

N=NoDoc Text tblDoc

HasBookmarks

Adobe Acrobat PDF filecontains bookmarks.

Y=Yes

N=NoDoc Text tblDoc

HasComments

Microsoft Word, Excel orPowerPoint documentcontains comments orPDF document containssticky notes.

Y=Yes

N=NoDoc Text

Extended

HasExtProps

Indicates whetherextended property fields(e.g. HasComments)exist within thedocument. The actualvalues of the extendedproperty fields (e.g. a“Y” or “N” in

Y=Yes

N=NoDoc Text

Extended



FieldName


Scope FieldType

Table

HasComments) have nobearing on theHasExtProps value.

HasHiddenRowCol

Microsoft Exceldocument contains oneor more hidden rows orcolumns.

Y=Yes

N=NoDoc Text

Extended

HasHiddenSheet

Microsoft Exceldocument contains oneor more hiddenworksheets.

Y=Yes

N=NoDoc Text

Extended

HasPageLimit

Microsoft Excel, AdobeAcrobat PDF, Law PDF,or text file documentcontains page limits forprinting or converting thedocument to TIFF orPDF.

Note: If the totalnumber of pages for aspecific document isgreater than the pagelimit value, and the pagelimit check box is enabledfor the document’s filetype under the Generalcategory in the e-PrintOptions or TIFF/PDFConversion Optionsdialog box, theHasPageLimit field will beset to Y.

Note: The HasPageLimitfield is only updated forExcel, PDF, or text filesthat are printed orconverted using batchprocessing. TheHasPageLimit field is notupdated for Excel, PDF,or text files that aremanually printed orconverted .

Y=Yes

N=NoDoc Text tblDoc

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FieldName


Scope FieldType

Table

HasRedaction

Redactions are applied todocument.

Y=Yes

N=NoDoc Text tblDoc

HasTrackChanges

Microsoft Word or Exceldocument containstracked changes.

Y=Yes

N=NoDoc Text

Extended

Header

Displays size of headervalue if image wasendorsed in CloudNine™LAW.

0=Unendorsed

25=Contains1/4 in. header

50=Contains1/2 in. header

and so on.

Values aredisplayed inincrements of.25 inches.


HeadersContents of the headerin an e-mail message.

Doc Memo tblDoc

HiddenSlides

PowerPoint documentcontains hidden slides.

Y=Yes

N=NoDoc Text

Extended

HiddenTextTrue if documentcontains hidden text,otherwise False.

Doc Boolean tblDoc

ID

Unique ID value assignedto all records inCloudNine™ LAW,starting with 1.


ImageExt

File extension of imagerecords in LAW (appliesto docs imported as rawimages or via load file,scanned images, andfiles converted to TIFF

ex: TIF Doc Text tblDoc



FieldName


Scope FieldType

Table

or PDF in CloudNine™LAW).

ImportanceImportance fieldextracted from an e-mailmessage.

Low

Normal

High

None

Note: The SQLdatabase codesthese values asnumbers. Low is0, Normal is 1,High is 2, andNone is 3.

Doc Text tblDoc

ImportSet

For imports fromCloudNine™ TurboImport, in version 7.2+Turbo Import sets willreflect the Import Namein this field.

Import Set 001 Doc TextImportSessions

ImportStation

Name of the computerthat imported adocument.

ex: Laptop01 Doc Text tblDoc

InReplyToID

IntMsgID of the e-mailreplied to.

Doc Memo tblDoc

IntMsgID

Internet Message IDassigned to an e-mailmessage by the outgoingmail server.

Doc Memo tblDoc

IsRedactedRedaction is merged onthe page.

Y=Yes (mergedredactionexists)

<blank>=Page does notcontain amergedredaction

Page Text tblPage

KeywordsKeywords extracted fromthe metadata of the

ex: LAW Doc Memo tblDoc

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FieldName


Scope FieldType

Table

native file.

LanguageLists the first 5languages found in thedocument.

ex: English;Japanese;Spanish

Doc

varchar(SQL) ortext(Access)

tblDoc

LastAuthorLast Saved By field valuepulled from metadata ofthe native file.

ex: Joe L.Author

Doc Text tblDoc

MailStore

(Exports only - does notexist in LAW casedatabase) Fully qualifiedoriginal path to mail store(including filename).

ex: D:\MailStores\Sample.pst

Doc N/A N/A

MD5Hash

Unique identifier, similarto a "fingerprint",extracted from all filesimported via ED Loaderor Turbo Import. Uses128-bit encryption. Maybe used for dedupingpurposes.

ex:D564668821C34200FF3E32C9BFDCCC80

Doc Text tblDoc

MsgClassOutlook bound propertyindicating type of entryin store.

ex: IPM.Note Doc Text tblDoc

NativeFile

Not currently utilized inLAW for electronicdiscovery cases, exceptfor native files importedinto a LAW case fromCloudNine™ Explore usingthe LAW Direct export.

N/A for all filesexcept filesimported fromLAW Directexport.

For filesimported into anexisting LAWcase:

...\Cases\[LAWcase name]\$EDD\$NativeFiles\

Doc Memo tblDoc



FieldName


Scope FieldType

Table

For filesimported into aLAW casecreated by aLAW Directexport:

...\Cases\[EDLoader casename]\$EDD\$NativeFiles\

ND_ClusterID

A unique ID for eachnear-duplicate documentcluster. Documents in acluster may be similar,but not as closelyrelated as documents inthe near-duplicatefamily, and somedocuments in a clustermay not be similar, butare connected by achain of relationshipsbetween documents.


ND_ContentHash

Identifies exactduplicates. If documentshave the same hashvalue in theND_ContentHash field,they share the exactsame text, even if thedocuments havedifferent metadata or fileformats.

ex:

230554D8C9CB9A4BCDD6E2B49244D91BBFB6A8DC

Doc Text tblDoc

ND_FamilyID

A unique ID for eachnear-duplicate documentfamily. All documentswithin the same near-duplicate family will havethe same ID in theND_FamilyID field.

The ND_FamilyID valuematches the master


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FieldName


Scope FieldType

Table

document's ID value, butis padded to eightdigits.

For example, if themaster ID = 1. ThecorrespondingND_FamilyID value =00000001.

ND_IsMaster

Indicates whether thedocument is the masterdocument.

Within a family, themaster document is theone with the greatestoverall similarity to allthe other documents inthe family. It has to be anear-duplicate of everyother document in thefamily.

Note: Documents thatare not part of a near-duplicate family will alsohave a Y (Yes) value inthe field.

Y=Yes

N=NoDoc Text tblDoc

ND_ResultSet

Used for internal trackingpurposes by the near-duplicate processingutility. Indicates thenear-duplicate indexrevision that the ND_*fields for the currentrecord represent.


ND_Similarity

Displays the percentageof similarity between thedocument and its masterdocument.

Within a family, themaster document is theone with the greatestoverall similarity to allthe other documents in

ex: 85, 100 Doc Numeric tblDoc



FieldName


Scope FieldType

Table

the family. It has to be anear-duplicate of everyother document in thefamily.

ND_Sort

A document’s sort orderID. The Near-DuplicateAnalysis utility sortsdocuments based ondocument similarity. Thecloser documents are toone another, the closertheir sort order ID will beto each other.

ex: 2284, 2285,2330, 2286

Doc Numeric tblDoc

NumAttach

(Exports only - does notexist in LAW casedatabase) Total numberof records attached tothe document. Value willalways be 0 (zero) foractual attachmentrecords.

ex: 2 Doc N/A N/A

OcrAccuracy

The percentage ofaccuracy for the file'sdocument-level OCR.This field will be blank fora document when theOCR was transferredfrom CloudNine™ Explore.

ex: 10, 99, 100 Doc Numeric tblDoc

OcrFlagPage-level OCR status ofeach page in adocument.

Y=Page flaggedfor OCR

N=Page notflagged

C=Page iscomplete

E=ErroroccurredOCRing page

Page Text tblPage

OcrStatusDoc-level OCR status ofa document.

Y=One or morepages flaggedfor OCR

Doc Text tblDoc

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FieldName


Scope FieldType

Table

N=No pagesflagged

C=OCRcomplete ondocument

I=OCR wascancelled

E=ErroroccurredOCRingdocument

P=Processing(special flagused by LAWduring OCR)

Organization

Company field extractedfrom metadata of nativefile.

ex: CloudNine Doc Memo tblDoc

OrigExt

Original file extension ofnative file, if "auto-assign ext." option wasenabled and file wassuspect.

ex: PDF Doc Text tblDoc

PagePage number of eachpage in a document.


Page ID

ID number assigned byuser to pages ofdocuments (imagesonly).

ex: ABC0001 Page Text tblPage

PageColor

Stores the colorinformation at a pagelevel for scanned andimported images, as wellas images created duringa TIFF conversion. Seethe following Help topicfor more information:Administration->TrackingPage Source, Size, andColor.

Black & White(1)

Color (2)

Grayscale (3)

Page LookuptblPage.ColorID



FieldName


Scope FieldType

Table

PageFilename

Path to TIFF image orPDF file that was aresult of a TIFF/PDFconversion in CloudNine™LAW. Path is relative to$ImageArchive folder,located in case folder.

ex:00\00\00\01.tif

Page Text tblPage

PageHeight

Stores the height of animage at a page level forscanned and importedimages, as well asimages created during aTIFF conversion. See thefollowing Help topic formore information:Administration->TrackingPage Source, Size, andColor.

ex: 11.50 Page Numeric tblPage

PageSize

Stores the page size ofan image at a page levelfor scanned and importedimages, as well asimages created during aTIFF conversion. See thefollowing Help topic formore information:Administration->TrackingPage Source, Size, andColor.

Letter (1)

Legal (2)

Double Letter(3)

Oversized (4)

Page LookuptblPage.PageSizeID

PageSource

Stores the source of animage at a page level forscanned and importedimages, as well asimages created during aTIFF/PDF conversion.See the following Helptopic for moreinformation:Administration->TrackingPage Source, Size, andColor.

Feeder (1)

Flatbed (2)

Imported (3)

TIFF/PDFConversion (4)

ManualTIFF/PDFConversion (5)

Page LookuptblPage.SourceID

PageWidthStores the width of animage at a page level forscanned and imported

ex: 8.5 Page Numeric tblPage

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FieldName


Scope FieldType

Table

images, as well asimages created during aTIFF/PDF conversion.See the following Helptopic for moreinformation:Administration->TrackingPage Source, Size, andColor.

ParentID

(Exports only - does notexist in LAW casedatabase) Populated onlyfor attachments, thisfield will display theImage Tag field value ofthe attachment record'sparent. For example, ifthe Image Tag is set to"DocID", the parentrecord's DocID value willbe listed as the ParentIDfor the attachments.

ex: ID00001 Doc N/A N/A

Path

Folder path for LAWrecords, relative to rootcase folder, as shown inthe tree view inCloudNine™ LAW's maininterface. Physical filesmay not exist in thispath in Windows,depending on how thefiles were imported orscanned into CloudNine™LAW. For moreinformation on storagelocations, please see theHelp topics underAcquiring Documents.

001Source\001Box

Doc Text tblDoc

PgCountNumber of pages in adocument (imagerecords).


Placeholder_Name

Determines whether adocument placeholderimage is generated

Blank or apredefined orcustom

Doc List tblDoc



FieldName


Scope FieldType

Table

instead of a documentimage if LAW attempts toconvert the document toa TIFF or PDF file.

documentplaceholdertemplate name.Customplaceholdertemplates arecreated fromthe SeparatorPage Optionsdialog box.

PrevErrMsg

If a record issuccessfully convertedto TIFF or PDF, theErrorMsg field is clearedand any existing value inthat field is prepended tothe PrevErrMsg field forreference.

Doc Memo

PrintJobName

Displays the name of thejob in the print spoolerfor TIFF/PDFconversions. This fieldallows additional errorsto be logged if multiplejobs are detected in thespooler for a conversionor the name of the job inthe spooler does notmatch the expected jobname for a document.*NOTE: Special attentionmust be given to anyerrors prefixed with"Multiple jobs detected"or "Print job name doesnot match expectedformat" to inspect thecaptured image againstthe original forcorrectness.

0DB7AC7F42A84562A2749BF95483F43B_5_05.ntv.xls

Doc Text tblDoc

ReadReceipt

Read receipt requestnotification for e-mailmessages.

Y=Yes (readreceiptrequested)

N=No

Doc Text tblDoc

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FieldName


Scope FieldType

Table

<null>=Attachments and e-docs will havenull value.

RecordType

(Exports only - does notexist in LAW casedatabase) Lists therecord type for eachentry in the load file.

IMAGE;LOOSEE-MAIL;E-MAIL;E-DOC;IMAGEATTACHMENT;LOOSE E-MAILATTACHMENT;E-MAILATTACHMENT;E-DOCATTACHMENT;LOOSE E-MAILATTACHMENT(E-MAIL);E-MAILATTACHMENT(E-MAIL);

E-DOCATTACHMENT(E-MAIL)

Doc N/A N/A

RevisionRevision numberextracted from metadataof native file.


SensitivitySensitivity fieldextracted from e-mailmessages.

ex: Private Doc Text tblDoc

Sha1Hash

Unique identifier, similarto a "fingerprint",extracted from all filesimported via ED Loaderor Turbo Import. Uses160-bit encryption. Maybe used for dedupingpurposes.

ex:B68F4F57223CA7DA3584BAD7ECF111B8044F8631

Doc Text tblDoc

SourceApp

Source applicationassigned to the nativefile, as specified in thefile type database. This

<No SourceSpecified>

Adobe Acrobat

Doc List tblDoc



FieldName


Scope FieldType

Table

application will be usedto print the file duringthe e-Print and TIFF/PDFConversion batchprocesses.

AutoVue Suite

Binary/HexPrinter

CorelWordPerfect

eDrawingsViewer

Image Printer

InternetExplorer

IrfanView

Law PDF

Microsoft Excel

MicrosoftOutlook

MicrosoftPowerPoint

MicrosoftProject

Microsoft Visio

Microsoft Word

Native PDFPrinter

Quick View Plus

Shell Printer

SnapshotViewer

Text/RTFPrinter

VoloViewExpress

SourceFileFully qualified originalpath (including filename)to original loose e-mail

ex: D:\001\test.msg

Doc Memo tblDoc

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FieldName


Scope FieldType

Table

message. Field is blankfor all other types.

SpeakerNotes

PowerPoint documentcontains speaker notes.

Y=Yes

N=NoDoc Text

Extended

Subject

Subject field valueextracted from metadataof native file.

Subject field is for e-docs only. EMail_Subjectfield is for e-mailmessages.

ex: LAW Doc Text tblDoc

SuspectExt

Flagged with "Y" valuefor files deemed suspectduring the validationprocess, meaning theoriginal file extension didnot represent the truefile type.

Y=Consideredsuspect

N=Not asuspect file

Doc Text tblDoc

SuspectOLE

Document suspected tocontain embedded files.

Y=Containsembedded files.

N=Does notcontainembedded files.

Doc Text tblDoc

TemplateTemplate field valuepulled from metadata ofthe native file.

ex: Normal.dot Doc Text tblDoc

TextFilePath

Full path to the linkedtext file associated witha document imported

using the load file import.This field is populatedwhen load files areimported into a case withthe "Link to source filesin place when importingload files" check boxselected on thePreferences tab in theOptions dialog box (Tools> Options).

ex: C:\Docs\Vol001\007\00011157.txt

Doc Memo tblDoc



FieldName


Scope FieldType

Table

TextPStatus

Status of text extractionthat occurs as files areconverted to TIFFimages or PDF files(TIFF/PDF Conversionbatch process). "Savetext with images" mustbe enabled in order forthe TIFF/PDF engine toattempt text extraction.

C=Text wasextractedduring TIFF/PDFconversion.

N=No text wasextractedduring TIFF/PDFconversion.

Doc Text tblDoc

TextXStatus

For files imported usingED Loader or TurboImport, the status ofnative text extractionthat occurs during theimport.

For files exported fromCloudNine™ Explore usingthe LAW Direct export,the status of native textextraction for the file inCloudNine™ Explore whenthe file is exported.

C=Textextractedsuccessfullyfrom native file.

N=No text wasextracted.

E=Erroroccurredextracting text,see ErrorMsgfield.

Doc Text tblDoc

ThreadID

Tracks e-mail threadsimported via ED Loaderor Turbo Import fromOutlook stores and fromloose MSG files.Attachments to e-mailsreceiving a value for theThreadID are populatedwith the ThreadID of thecorresponding parent e-mail.

Populated withthe leftmost 22characters ofConversationIndex field.

Doc Text tblDoc

TiffStatus

Status of TIFF/PDFconversion.

Note: Values in this fieldwill not control whichfiles are converted toTIFF or PDF files, andwhich are not. Any filesselected for TIFF or PDF

Y=Flagged forconverting toTIFF or PDF(any files with avalid source appassigned will beflagged after EDimport)

Doc Text tblDoc

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FieldName


Scope FieldType

Table

conversion in the BatchProcess form will beconverted to TIFF or PDFor given a placeholder (ifenabled) regardless ofthis field.

C=File wasconverted toTIFF or PDF file

E=Erroroccurred andwas loggedduring TIFF or PDFconversion(seeErrorMsg field)

W=Warning waslogged duringTIFF or PDFconversion

N=File notflagged forconverting toTIFF or PDF (novalid source appassigned duringED import, <NoSourceSpecified>value isassigned)

P=Placeholderprinted for thedocument

TimeAccessed

Stores the last accessedtime from the propertiesof the file. Note: Manyfunctions will cause thisvalue to be updated byWindows (e.g., viewingfile properties, draggingand dropping) andtherefore this time willoften be inaccurate.

To avoid thissituation,prior to handlingthe data, run theDisableLastAccessUpdate.reg file located in the

Doc Text tblDoc



FieldName


Scope FieldType

Table

\LAW50 folder (samefolder as law50.exe) (requires reboot afterrunning). This willprevent updates to thisvalue (applies to LAWDateAccessed field also)by Windows while the fileis being handledthroughout the project.To re-enable the registrysetting, run theEnableLastAccessUpdate.reg file located in thesame folder.

TimeAppEnd

Appointment end time forcalendar items.

Doc Text tblDoc

TimeAppStart

Appointment start timefor calendar items.

Doc Text tblDoc

TimeCreated

Creation time of thenative file.

Doc Text tblDoc

TimeLastMod

Time native file was lastmodified.

Doc Text tblDoc

TimeLastPrnt

Time native file was lastprinted (Officedocuments).

Doc Text tblDoc

TimeRcvdTime the e-mail messagewas received.

Doc Text tblDoc

TimeSentTime the e-mail messagewas sent.

Doc Text tblDoc

TimeZoneProc

Time zone where itemwas first processed.

Doc Text tblDoc

Title

Title field valueextracted from themetadata of the nativefile.

Doc Text tblDoc

ToMain recipient(s) of thee-mail message.

Doc Memo tblDoc

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FieldName


Scope FieldType

Table

UnreadE-mail has not beenread.

Y=Yes

N=NoDoc Text tblDoc

UserIdNot currently utilized inCloudNine™ LAW.

N/A Doc Numeric tblDoc

VolumeStores volume ID, aslisted in tblVolume inLAW case database.

Doc NumerictblVolume

Index 39


Index- F -fields

descriptions 4

Law Field Descriptions - CloudNine Answer Center

Documents

Transcript of Law Field Descriptions - CloudNine Answer Center