Larry R. Miller,Acting Associate Administrator;

Bart Hewitt,Program Analyst, Planning and Accountability;

Greg Crosby,National Program Leader

The Cooperative State Research, Education and Extension Service

Planning and Accountability Overview

What we’ll discuss

• Accountability – needs and challenges • Budget Performance Cycle• AREERA Plan of Work and Annual Report • Generic Logic Model for CSREES reporting• One Solution

Accountability – Needs and Challenges

• Needs: Increasing need for accountability Accountability is necessary for program management Accountability required by stakeholders (e.g.,

OMB/USDA, Congress)

• Challenges: Aggregate accomplishments, outcomes and impacts

across a diverse array of programs Link accomplishments, outcomes and impacts to USDA

Goals and Objectives Reduce reporting burden over time Maximize usefulness of information

Budget-Performance Cycle

Partners’ Plans & Results

Projects Formula

Proposals Plans of Work

Progress Reports

Annual Report

Portfolio EvaluationInternal Self-Assessment(Annual)

Portfolio Review Expert Panel (PREP)(Every 5 Years)

OMB EvaluationProgram Assessment Rating Tool (PART)(Every 5 Years)

CSREES Strategic & Budget Planning

Guidance:• Portfolio Evaluations• Stakeholder Input• Administration• Congress

Performance-Based Budget Request• Proposals for Increases• Impacts

• Performance Measures• PART results

States Plans of Work and Annual Reports

• The Agricultural Research, Extension, and Education Reform Act of 1998 (AREERA)

Amended the Smith-Lever Act, the Hatch Act, and the National Agricultural Research, Extension, and Teaching Policy Act of 1977 (the funding authorities for Extension and Research activities)

Requires approved Plans of Work from extension and research in order to receive federal funding

States Plans of Work and Annual Reports

• The AREERA Plan of Work covers all uses of

Federal Funds: HatchSmith-Lever 3(b) and (c), not 3(d)1890 ExtensionEvans-Allen

All required non-federal matching funds

CSREES formula and required matching funds must be used for purposes defined in the Farm Bill (AREERA)

Plan of Work Data Use

• How will CSREES use the information from the Plan of Work for planning and accountability? NPL State Liaison communication Portfolio reviews OMB PART process Budget performance integration GAO and OIG inquiries Answer Congressional and departmental inquiries

• Bring greater visibility of successes of formula funded programs

Plan of Work – What’s Required?

• A completed plan needs to include: Stakeholder input documentation Peer review for research, Merit review for

extension Multi-state Extension and Integrated Research

and Extension financial data Planned programs

States define their own program unit of workRequires each planned program to be classified

using knowledge areasStructured around a basic logic model format

Generic Logic Model for CSREES reporting

• Situation• Inputs• Activities• Outputs• Outcomes

Knowledge Actions Conditions

One Solution = CSREES Information System

• Web-based, one-stop-shop for report submission, review, and analysis

• Every agency investment aligned with outputs, outcomes, and impacts

• Goals Reduce burden on partners Increase quality of data

• Business case 2005 • Project plan 2006• Implementation tasks (in progress)

One Solution

• One Solution will restructure existing, uncoordinated systems into a more efficient arrangement that simplifies reporting processes

One Solution

One Solution

One Solution update

• Plan of Work on-line• Knowledge area classification system • Standard report for research, education,

and extension• Leadership management dashboard for

submission and review• Smith Lever (3d) and other extension

programs required to report• CRIS transition to CIS

Further information

• Planning and Accountability www.csrees.usda.gov/about/strat_plan.html Bob MacDonald (202) 720-5623

rmacdonald@csrees.usda.gov

• One Solution www.csrees.usda.gov/onesolution Greg Crosby (202) 401-6050

gcrosby@csrees.usda.gov