FACILITATOR - MUHAMMAD HABIBULLAH

February 14, 2016

Review • In first lecture we have understood basic definition of Project

Management and role of a Project Manager.

• We also understand the concepts of Project and Operations and different type of PMI Managers.

• We review different organizational structures and Project Life Cycle including its types.

• Today we will study the Planning Processes.

• Mapping of 5 Process Groups with 10 Knowledge Areas shall be reviewed.

• We also see the Process Group Interactions in a Project.

• Group Project Assignment to be submitted in Lecture # 13.

PROJECT ASSIGNMENT DETAILS To be submitted in a group of 3-5 potential Project Managers along with

following documents:

• Project Title

• Project Charter

• Scope Baseline (Scope statement, WBS, WBS dictionary)

• Project Schedule

Schedule Methodology

Schedule components

Dependencies considered

Logical relationships considered

Schedule constraints/ assumptions if any

Associated schedule risks

Any schedule compression techniques if applied

Any resource leveling technique if applied

Schedule baseline

Any other factor or dimension needs to be added.

1. Initiating

2. Planning

3. Executing

4. Monitoring & Controlling

5. Closing

PROJECT CONSTRAINTS (are actually project challenges)

Initiation:

• Performed to define a new project by obtaining authorization to start the project.

• Perform Project Assessment.

• Define High Level Scope.

• Perform key Stake Holder Analysis.

• Document Project Risk Assumptions and constraints.

• Develop Project Charter

• Obtain Project Charter approval.

2 PROCESSES INVOLVED IN IPG

Processes from Integration & Stakeholder Management Knowledge Areas included in the Initiation Process Group.

1. Develop Project Charter.

2. Identify Stakeholders.

PROJECT CHARTER

PLANNING PROCESS GROUP

• PPG consist of those processes performed to establish the total scope of the project, define and refine the objectives and develop the course of action required to attain those objectives.

• It develops the Project Management Plan and since it is multidimensional in nature, may require additional analysis in the later phases of the project.

• This progressive detailing of the PM plan is often called “Rolling Wave Planning” indicating that planning & documentation are iterative & ongoing process.

24 PROCESSES INVOLVED IN PPG

Processes from all knowledge areas i.e 10 included in the Planning being the back bone of the Project.

1. Develop Project Management Plan.

2. Plan Scope Management.

3. Collect Requirements.

4. Define Scope.

5. Create Work Break Down Structure (WBS).

24 PROCESSES INVOLVED IN PPG

Processes from all knowledge areas i.e 10 included in the Planning being the back bone of the Project.

6. Plan Schedule Management.

7. Define Activities.

8. Sequence Activities.

9. Estimate Activity Resources.

10. Estimate Activity Durations.

11. Develop Schedule

24 PROCESSES INVOLVED IN PPG

Processes from all knowledge areas i.e 10 included in the Planning being the back bone of the Project.

12. Plan Cost Management.

13. Estimate Cost.

14. Determine Budget.

15. Plan Quality Management.

16. Plan Human Resource Management.

24 PROCESSES INVOLVED IN PPG

Processes from all knowledge areas i.e 10 included in the Planning being the back bone of the Project.

17. Plan Communication Management.

18. Plan Risk Management.

19. Identify Risk.

20. Perform Qualitative Risk Analysis.

21. Perform Quantitative Risk Analysis.

24 PROCESSES INVOLVED IN PPG

Processes from all knowledge areas i.e 10 included in the Planning being the back bone of the Project.

22. Plan Risk Response.

23. Plan Procurement Management.

24. Plan Stake Holder Management.

OTHER DOCUMENTS INVOLVED

Apart from 24 Processes covered in the Planning Group, some other documents are also involved in PPG as follows:

Change Requests.

Procurement Documents/ Agreements.

Cost Forecast & Project Funding Requirements.

Stakeholder Register.

Resource Calendars & RBS.

Quality Metrics & Checklist.

Staff Assignments & Performance Assessments

Scope, Time & Schedule Baselines

EXECUTING

CLOSING

Initiating Processes

Planning Processes

Execution Processes

Closing Processes

Controlling Processes

Integration Management

Scope Management

Time Management

Cost Management

Quality Management

Human Resource Management

Communications Management

Risk Management

Procurement Management

Stake Holders Management

Scope Management:

Project Scope Management includes the processes required to ensure that the project includes all the work required, and only the work required, to complete the project successfully.

Time Management:

Project Time Management includes the processes required to manage the timely completion of the project.

Cost Management:

Project Cost Management includes the processes involved in estimating, budgeting and controlling costs so that the project can be completed within the approved budget.

• Plan cost Management.

• Estimate Cost.

• Determine Budget.

• Control Cost.

Quality Management:

Project Quality Management includes the processes and activities of the performing organization that determine quality policies, objectives and responsibilities so that the project will satisfy the needs for which it was undertaken.

Human Resource Management:

Project Human Resource Management includes the processes that organize, manage and lead the project team.

Communication Management:

Project Communication Management includes the processes required to ensure timely and appropriate generation, collection, distribution, storage, retrieval and ultimate disposition of project information.

Risk Management:

Project Risk Management includes the processes of conducting risk management planning, identification, analysis, response planning and monitoring & controlling on a project.

MANAGING HIGH RISKS

STAKEHOLDERS

Stakeholders are the persons or organizations who are actively involved in the project or whose interest may be positively or negatively affected by the performance/ completion of the project.

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