Kofax TransformationKofax Transformation

David Wright, Sales Engineer

Emerging Markets

David Wright, Sales Engineer

Emerging Markets

Kofax Capture - The Operating System of Capture

Deliver

•ECM

•Workflow

•ERP

•CRM

Extract

•Key from image

•OCR

•ICR

•OMR

Collect

SeparateValidate

50+ Registered

Export Connectors

Developer Community

Developer Community

50+ Registered

Custom Modules

without Virtual ReScanwithout Virtual ReScan with Virtual ReScanwith Virtual ReScan

Original

Kofax Virtual Rescan (VRS)

Kofax Capture - The Operating System of Capture

Deliver

•ECM

•Workflow

•ERP

•CRM

Extract

•Key from image

•OCR

•ICR

•OMR

Collect

SeparateValidate

50+ Registered

Export Connectors

Developer Community

Developer Community

50+ Registered

Custom Modules

Auto-Separate

? ?

Auto-Extract

Auto-Classify

Invoice

OrderContract

Kofax Transformation is Intelligence

Cognitive Capabilities

• Concept Formation

• Generalization

• Remember

• Identify

• Comprehending Intelligence

Technical Equivalence

• Classification

• Clustering

• Associative Matching

• Extraction

• Automated processes

Document Types

Structured • We know where everything is on page

• Forms

Semi-structured• We know what is on page, but not

where

• Invoices

Unstructured• We don‘t know what is on page

• Email, lettersFax

Kofax Transformation Customers

• 3 customer types• Small <30,000 to 100,000 docs/year

• Medium~300,000 docs/year

• Enterprise >1,000,000 docs/year

• Our solutions• Document classification

• Workflow automation

• Mailroom automation

• Forms processing

• Fax processing

• Invoice, orders, accounts payable

Most complete

Scalable

Transformation Product

on the market

490 customers

264 million documents per year

67% growth 2006-2008

Documentpreparation

Scan with VRS

Validation Export & Release: DMS, ERP,Workflow

Online Learning

Transformation

Invoice

Inv

oic

e

Invoice

Invoice Capture Process

Invoice number and date

Master data of supplier

Name and complete addressof buyer

VAT number of supplier andbuyer (the latter depending oncountry and gross amount)

Delivery date of goods/services

PO number

Line items: description of goods, quantity, VAT rate, unit and total price

Currency, subtotal, VAT rate, VAT amount, total

Bank details, terms of payment

Extract Data

Intelligent solution

• 70% invoice header data extraction out-of-the-box• Invoices knowledge base (pre-trained)

• Uses an template / template-free approach,using rules powerful enough to work across all invoices

• Learn by example extraction technology

• Improve real-time extraction

• Table line item extraction for 3 way matching

• Full international support

• 140 recognition languages

• Unicode for European, Cyrillic and Asian countries

Additional Benefits for the Customer

• Reduced AP labor (time saving)

• Significant cost reduction

• Higher supplier satisfaction due to quicker processing of the invoices

• Higher employee satisfaction

Business Challenges

Do you recognize these business pains?

No automated matching of invoice because of

• Data errors

• Business Logic errors

• Invoice conformity issues

• Extraction related issues

Accounts personnel has to manually fix the problem• place outbound calls to supplier, purchasing department, internal

buyer,. … (EUR 7+ per call)

Phase 5: Improve Data Quality

Calculating Savings

Approx. Savings per invoice:Control paper flow: EUR 7+

Reduce Manual Labor: EUR 1+

Enhance process transparancy : EUR 1+

Add Electronic: EUR 1+

Improve Data Quality: EUR 2+

Automatic Feedback & Issue resolution: EUR 3+

= Approx. savings from EUR 15 per invoice

Reduction of errors & dispute costs with each phase

Reasons for Automation - Kofax Solution

Changing Role of Accounts Payables

Focus on core business - Reduced workload due to automation

Need for Cost Reduction Reduction of overhead, process and IT costs

Shareholder Responsibilities- erratic reporting

Proper closing of the accounts, correct financial statements

Transparency Awareness of the current status of the invoice

Compliance Regulations The entire process is stored and traceable

High ROI and low TCO High ROI, easy to train system without any IT intervention

Customer needs Benefits provided by

Invoice Processing Solution

Kofax Enterprise Mailroom Solution

• What is it?• Who is it from?• What information is in it?• Who do I send it to?

Germany• 30 million pages per year

• mail – fax – email• 91 document types• 24 Transformation Servers• 400 validation stations• Results

• Credit application approval in 10 minutes, other docs in 24h.

• 100% increase in productivity• ROI in 3 months.• Improved Customer Service• Scalable – business can grow

• 2008 – 300 new document types0%

25%

50%

75%

100%