Enabling No Risksfor Universities

KnowRisk Solution

The UniversityPlays a hugely valuable role in the strength of

industries in a competitive world.

Australian universities have never faced as many challenges as are now at hand, to effectively deliver on the mission and objectives you have.

Managing your risks and having effective governance are a cornerstone to meeting these challenges.

Though a University has a complex and varied operating profile, in effect a ‘mini-city’ -

The KnowRisk system is well designed to meet all your requirements

It closes the ‘unknowns’ for a successful implementation

KnowRiskKnowRisk is a domain expert in Risk Management & ERM.

KnowRisk adapts to your way of working, as your Framework changes, unique compared to the alternatives that are hardwired.

KnowRisk has a rich repository of Knowledge Base

KnowRisk has in-built Notification System, giving workflow built on business rules that is unequalled.

To the computer literate ‘boffins” with a bent on being creative, KnowRisk is a dream technology where you . . .Design your own user screens

Add unlimited user defined fields

Change risk criteria (i.e. the matrix)

Set its own calculations (like Excel)

And so much more, KnowRisk is a one-stop shop for meeting a number of Risk Programs, unpack these as and when needed

KnowRisk; a decade of development

Database

Profiles set in Context

Knowledge Base

Flexible, multi-user and or standalone,

Cloud & Intranet

Treasurer chest of standardised data

Hierarchy of exactly how you workNatural for reporting & escalation

As realistic as any paper form you fill in

Notifications & Workflow

KR Forms

RiskPad

Notes & Document Management

Reporting

When out and about; mobile & web

Database

Knowledge Base

Profiles set in Context

KR Forms

RiskPad

ReportsDashboard / StandardExport into Word / Excel

Notifications & WorkflowEmail programs set to scope (1

email with a range of tasks, rather than email per task)

Document ManagementBuilt in, or use your own

Adding Risks couldn’t be easier

• Use our best practise screens, or design your own

• Staff use Steps to guide them

• Tips make the process easy

• KnowRisk provides the exact process you follow

Entering data, use the Knowledge Base

Pre-set CategoriesAllow or not new onesAdd to Category, orStore in

“Unapproved” (a Risk Champion reviews)

Click

Options

A subset of Risks is displayed for users to select from, avoids duplication

What is the Knowledge BaseYour corporate library of risk data

Everyone can refer to the Knowledge Base to find Risks that are already categorised, new Risks are added as needed (no duplication)

Risks in the Knowledge Base are applied to Profiles in Context of your operations. Though the same Risk, each one is assessed in respective Profiles to reflect Likelihood and Consequence in their own Context.

The Knowledge Base ensures that you build well structured data. And is efficient to maintain.

Obtain information globally or aggregate the Risk Exposures for any Risk or Control in all the areas they apply across the University, at the click of the mouse.

A patent has been awarded in the USA about how the software “learns over time”

Knowledge Base, super-user view

In this example “Procedures and policies . . .” is unique in the Knowledge Base, and applied as many times as needed across Profile Contexts

Profiles area (Risk built in Contexts, e.g. B = BU)

Knowledge Base (best practice data, increasing the accuracy of analysis)

Knowledge Base

Allows risk champions to see everything in one place.

Productively build templates of data.

Risks Consequences Controls

Training guides, built in

The definitions and process flow is embedded in Forms as well.

End to end process, good quality data

• Staff understand the assessments

• Staff given assistance on selecting the right action plans

You now want to report the data captured

Here is your Risk Profile

Please review . . .

Note the actions . . .

Range of standard reports

Or provide your Manager a Risk Matrix Report

There are different options, including Inherent to Residual or Target levels

Reporting from KnowRiskInteractive on the fly, real timeRange standard reports (One-Click, tabular &

graphical)Range standard plug-in reports (ask and we

will prepare your specific report)Export into polished formats, Word & ExcelDrag & drop into Word & ExcelDashboardsTrend reportsHistoric reports

Meaningful

Right data

Right time

Dashboards – less data with more use

Drill Down

Click on a record

Drill down to more data of interest

Drill down, update, communicate

Notification Program Summary

Form

Scope

Actions

Recipients

Details

Schedule

The notification program works to your business rules.It is generic thus automatically the batch processing of emails, a

unique capability

The relevant scope is set, with efficiencies in how emails are managed.

A relevant Form is selected and associated with the Notification Program that will be emailed out.

You set conditions that govern how the data is “sliced and diced” including escalating any items.

The intended recipients of the notification are selected by names and or roles.

The schedule is established for when the notification program should be sent out.

The details of the notice – i.e. subject and body – can be built with literal text and keyword placeholders.

Useability

Workshops, Interviews

At your desk, Mobile Dashboard

Enter data live in KnowRisk

Notification & Workflow

Manages process

Timeliness

Just what’s needed

KnowRisk Forms

New info, update

Your look & feel

Your business rules

Powerful reports, on demand

Drill down

Risk register, in KR FormsYour favourite Excel sheet in KnowRisk,

but so much more elegantly

Document management built it

Greener Archive is native to KnowRisk

Keyword search defined by users

Google style open and comprehensive search

Storage resident in a SQL server

Integrates with other application software.

But don’t feel restricted

KnowRisk also provides for linking to External documents

And you can use your own Document Management System

How about other features that make your life easier

Often not asked for when software being purchased

Integral with how KnowRisk makes you successful

You have control of the software “on the fly” Text search and save your favourite searches

Add any number of user-defined fields

Design Forms

Change the Risk Matrix

Set your own terminology

Define your calculations

And more . . . .

It can’t get any better than this!

Risk Register Knowledge Base gives better management of Risks

Compare Performance of a risk across the university

Distinguish Strategic from Operational risk; top down – bottom up

Subjective vs objective measures at any stage of the process - through inbuilt calculations

Better accountability - through the ability to manage centrally and distribute widely

Control Management Better prioritisation of key risks, even issues – using analysis and reporting

Ability to compare risk treatment across the university and identify and improve weaknesses in controls

Automate Controls Improvement Action plan status measures – calculations apply even to scant information

– powerful reporting of implementation of controls

Minimal staff involvement and gain maximum risk reduction – through Notifications and Forms features

Risk process benefits

Call to Action, KnowRisk

Wherever you have reached in managing Risks, KnowRisk matches

KnowRisk adds value to your current process without you having to ask

And takes you to the next level when you want to add to your Framework

KnowRisk has your IT environment covered, there’s minimal fuss and bother to your IT department

KnowRisk is your best friend; it doesn’t force you to do go down a hardwired process, it is flexible and adapts with you as you take advantage of Risk Management

Call us, our promise is you won’t be disappointed

Call to Action, KnowRisk

We are a phone call away . . .

Or email us to contact you . . .

Software proudly owned by OzdocsWhich you turn into your own

We add value and support you to your heart’s content

Ian Abrahams02 9440 9500

sales@corprofit.com