Guideline for the 2019 Overseas Training Program, 2nd Opening

February 2019

Student Affairs Team

- Table of Contents –

Ⅰ. Purpose --------------------------------------------- 1

Ⅱ. Provision Details --------------------------------- 1

Ⅲ. Application Method ----------------------------- 2

Ⅳ. Guidelines and Restrictions ----------------- 51. Guidelines

- During application

- After selection

2. Restrictions

Ⅴ. Post-selection Procedures ------------------- 9

※ Attachment : Forms※ Appendix

Ⅰ. Purpose- To strengthen research capabilities and build international network by

supporting our students to participate in internship programs, research visits, research collaborations and others

Ⅱ. Provision Details□ Eligibility : Students selected through evaluations□ Period : Up to 90 days□ Scholarship(Funding) Items : Choose up to 4 items

No.

Classification Method Details

1 Living Expenses

Amount calculated by UST and deposited to

student account

- Based on UST’s criteria for living expenses․(Exchange rate) Funds to be provided in

KRW based on USD exchange rate on the date of confirmation of evaluation results

2 AirfareE-ticket purchased

by UST shall be sent to student via

e-mail

- For direct flights or flights with minimal layovers

․(Provision criteria : economy class) Departure/arrival to fall on the start/end date of the provision period

3 Travel Insurance

Purchased by UST(In case of

unavoidable reasons, after the

individual purchasing, UST

will refund insurance fee)

- Overseas travel insurance․(Provision criteria) Date of departure from

Korea to date of arrival in Korea- purchase Required through UST(If an

inevitable cause, such as issuing a visa, occurs and proves, refund insurance fee after individual purchased)

※ Any item already funded by the campus or other sources shall be excluded.

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Ⅲ. How to Apply□ Eligibility (All of the following must be satisfied)No. Eligibility Note

1

- Ph.D. Students who have completed at least two semesters Or Integrated program students who have passed the Ph.D. qualification exam

- currently registered students(who are enrolled for coursework or post-coursework) / Not available student on a leave of absence

- Master’s students shall not be considered

- Meet eligibility when applying

2 Students capable of fluent communication in English or the primary language of the destination

-

3 Students who have obtained permission from visiting institutions -

4 Students who are unable to obtain a degree within the period of training

Included in training period until result report approval

5 Students who can leave from April to September 2019 -

▷ Not be eligible to apply(1) Those falling under Article 33 of the State Public Officials Act or not

qualified to stay overseas

(2) Those participating in similar programs during the provision period specified

in the application form(3) International students applying to their country of origin(4) Those who have been supported by Training program during school year□ Procedure

Notice of Program

→

Application and submission

→

Collection

UST→Student Student→UST portal system UST

Announced on website and sent via e-mail

Online input of research achievements

and submission of documents

1. Collection of application forms and research records

2. Review of qualifications and research performance

↓Submission of documents by

successful candidates

←

Announcement of results

←

Evaluation and selection

Student→ UST portal system UST→Student Student Guidance

Committee

Application of expensesAnnounced on website and sent via individual

e-mail

Evaluation of academic performance and

research achievements↓

2

Support

⇨

Submission of final reportUST→Student Student→UST

Provision of scholarship for applicable expenses

Upload result report on system

□ Submission of DocumentsClassificatio

nNo.

Document Details Submission

Required

1Application for

overseas training program Complete and

upload portal system

Online(UST portal System /

Application for Overseas Programs)2 Plans of overseas

training program

3-1

Statement of applicants

academic grades and research achievements

- Interconnects with the portal system

- Inputs during the application period

-

3-2 Proof of research achievements

- Attach supporting document on the UST Portal System- UST must be specified as the institute of affiliation in supporting documents

Online(UST portal

System/Registration of

research performances)

4Letter of

Recommendation [form 1]

- To be approved by advisor and Chief Major Professor.- To be submitted by advisor via email- Recommendation by co-advisor alone is not recognized.

UST Student Affairs Team

(by e-mail :oveseas@ust.ac.kr)

5Invitation letter of

the institution (university)

Upload invitation letter, etc.

Online(UST portal System /

Application for Overseas Programs)

Optional 6 Copy of certificate of proficiency in

English

- Scores must have been obtained within two years of the last date of the application period- English test score which can not be uploaded on the UST Portal system

Online(UST portal System /

Application for Overseas Programs)

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can be submitted via e-mai (e-mail :overseas@ust.ac.kr)

7Proof of existing partnership such

as MOU

- Upload evidence if existing partnerships exist

□ Application Period : 09:00 on Feb.8.(Fri) ~ 18:00 on Feb.20.(Wed)□ Announcement of Results : 18:00 on Mar.15.(Fri)

/ via website and individual e-mail* Announcement may be delayed due to internal circumstances** Successful applicants will get notice bia e-mail. Ⅳ. Guidelines and Restrictions1. Guidelines□ During applicationA. Application▷ You get a disadvantage, such as Scholarship withdrawn if inaccurate or false information is provided during application.▷ Students are able to be selected up to once a year, and up to two times before graduation.[overseas training program, international exchange program in overseas] (duplicate selected on overseas training program not available)

(ex 1) Those selected for overseas training program in March 2019 shall not be able to be selected again in the same year. However, they may be selected for on overseas exchange program from 2020 up to graduation.

(ex 2) Those selected for overseas exchange program in March 2019 shall not be able to be selected again in the same year for overseas training and overseas exchange program. However, they may be selected for on additional program for either overseas training or overseas exchange program from 2020 up to graduation.

▷ When applying for overseas training to a place where there has been a research partnership with advisor or institution, it will be given preference.▷ All documents submitted for consideration shall not be returned.▷ International students prohibited from applying to country of origin.

B. Statement of basic information▷ Make sure your contact information on your application (email, phone number) is frequently used. All related announcements shall be made to the provided e-mail address or contact number.

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- All applicants are responsible for not responding, such as omission, non-reply, etc.

C. Research achievements▷ Research achievements, conference presentations and thesis are acknowledged only if UST is listed as the institute of affiliation, and shall be rejected if unaccompanied by proof documents. ▷ In case of an applicants who had been supported through this program once before, research achievements made after the first support will be recognized.

D. Departure▷ Check beforehand to prepare for departure - Visa issuance, passport expiry date, conference schedule, etc.

□ After selectionA. Submission of final report and other documents▷ Submit result report within 30days of arrival in (upload portal system) ▷ Overseas insurance fees (if purchased personally) shall be provided after students complete the submission and approval of final reports- Proof of travel insurance (receipt, certificate of enrollment, etc.) submitted together with the result report- Supporting documents must be attached if payments have been made in cash. (Funding to be provided in KRW based on USD exchange rate on the date of payment. However, In the case of bank transfer, the final amount (KRW) will be paid on the supporting documents)

B. Change of schedule▷ Modification is not permitted for details specified on the time of application (training institute, training period, etc.)※ Changes may be permitted if deemed justifiable through an internal review ▷ Students are responsible for cancellation/change fee of flight ticket after reservation is completed.

C. Other▷ Selection may be cancelled if grounds for disqualification exist ▷ In case of a schedule change or cancellation due to natural disasters and the training institution cancel, etc, students must return all support items in full. (Students may be responsible for any fees incurred.).

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▷ Full amount of funding(including airfare cancellation fee, etc.) must be returned if students fail to observe the date of departure due to personal circumstances*＊ Research Schedule, visa issuance. etc.▷ If one does not return to Korea within the period of provision due to personal circumstances, UST will not support return airplane ticket / additional travel insurance / additional living expense. And considered be absent without notice. - (1) Student pay cancellation fee for cancellation of previously issued return flight ticket or (2) To change the air ticket schedule, student pay fee for changing air ticket and the cost of previously purchased flight ticket.- Submit a results report within 30 days from the planned end of provision period▷ Funding shall be returned in case of suspension, early return or temporary returnClassificatio

n Details

SuspensionReturn living expenses for days remaining after the date of suspension if suspended due to circumstances of the individual or organizer

Early return Return living expenses for days remaining after the date of arrival in Korea

Temporary return

Return living expenses for days spent in Korea during the funding period (Airfare for re-entry/departure shall be paid individually)

▷ Results to be stored in the UST database ※ Utilized as statistics on research status and research achievements

2. RestrictionsA. Reasons for (1) full or part of withdrawal of funding and (2) further applications shall be prohibited in case of the following▷ In case a person is selected in this program by recording false information▷ In case a research is conducted in an unfaithful manner in a training institute▷ In case of unauthorized or absent from training institutions▷ If execution of funds is inconsistent with the purpose of the funding program▷ Misappropriation of funding▷ If students fail to submit the final report or are found to have committed

plagiarism

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B. Prohibition of duplicate funding▷ Applicants/Participants shall be prohibited from receiving duplicate

funding from similar funding programs ▷ Applicants/Participants shall be prohibited from receiving business trip

expenses from the campus

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Ⅴ. Post-selection Procedures□ Procedures

Announcement of results

→

Specification of items

→

Confirmation of informationUST→Student Student→UST UST↔Student

Website/e-mail Portal system Portal system

Announced on website and sent via e-mail

1. Application for expenses

2. Copy of passport3. Copy of bank book 4. Airfare preference

inquiry

- Check flight information- Check and confirm

travel insurance coverage

↓Attendance in

conference/seminar

←

Payment of living expenses

←

Airfare and insurance information

Student UST→Student UST→Student- - e-mail

Attendance for overseas training program

Living expenses deposited to student’s

account before departure

1. (Airfare) E-ticket to be sent by e-mail

2. (Insurance) Insurance contract to be sent by e-mail

↓

Return

→

Submission and sharing of result report

Student Student→UST- Upload portal sysetm

Return to Korea after attending overseas training program

Submit result report within 30days of date

of return※ Notice will be given when above procedure is changed.

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□ Pre-departure checklist▷ Required documents

No. Required document Note

1 Application for expenses Input on UST Portal system

2 Copy of passport Copy of main page containing passport information

3 Copy of bank book under student’s name

Copy of page containing bank account information (name of bank, bank account number, account holder)

4 Airfare preference inquiry Input on UST Portal system

▷ How to apply for support for each itemNo. Classificatio

nApplication

method Example

1 Living expenses

Refer to [Appendix1] and submit

Application for expenses

(E.g.) If the region type A and period is 73 days, the living expenses shall be provided this way* (90$ * 60days) + (75$ * 13days)

2 Airfare

(input UST portal system)

input flight schedule and passport copy

- Training areas(city) are the place of departure airplane, and cannot be changed arbitrarily.(E.g.) If the provision period is from Mar. 2, 2019 to Mar. 6, 2019, airfare shall be provided for flights departing from Korea on Mar. 2, and departing from the destination country on Mar. 6, 2019

3 Travel insurance

(input UST portal system)

Purchased by UST

(In case of unavoidable

reasons, Available

individually

(E.g.) Travel insurance to apply until Mar. 7 if the date of departure from the destination country is Mar. 6 but the date of arrival in Korea falls on Mar. 7.

□ After-returning checklist ▷ Upload the required documents on Portal System as below within 30days of arrival in Korea

No. Required document Note

1 Result report (more than A4 10 pages) Reter to [Form 2]

2 Proof of immigration (1) Certificate of Entry and Exit(2) copy of airplane tickets

3 Other supporting documents - Photos(each Two or more photos)9

((1)photos taken with key personnel, such as the director of the research lab or a seminar professor / (2)photos taken with student showing the name of laboratory(university, etc))- Key personnel and relevant business cards- a picture of a pass (permit) or a confirmation of attendance

- If the resulting report is insufficient, UST may require additional information and supplements and must complement it within five days from the required date. (Submit all document)

- Deadline for submission of the results report : within 30 days after return- The results report should be entered in the UST portal system, and the report

will be posted on the UST career development homepage- Students may face disadvantages if the deadline is not observed※ Extension may be permitted limitedly in the event of natural disaster or illness, etc.- Re-guide later when submission method is changed

□ Precautions on Announcement▷ In case of a discrepancy between the interpretation(and contents) of Korean and English announcements, the announcement in Korean takes precedence

□ Inquiry : Student Affairs Team (overseas@ust.ac.kr)[form 1] Letter of Recommendation

Letter of Recommendation

Applicant

Name Student ID

Major Campus

Admission into UST Spring semester / Fall semester in the Year 20__

UST advisor

Name (Korean)

Name (English)

Major Campus

Contactnumber Email

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Recommendation

- More than five lines- detailed description (recognition, research field, etc.), reasons for

students ' attendance at institute (preparation of graduation papers, understanding of industry trends, etc.)

* It should be sent by the advisor to UST by the deadline

I hereby recommend the above applicant for The Overseas Training Programs

MM/DD/YYYY

Advisor : (Seal)Chief Major Professor : (Seal)

To the President of University of Science and Technology

[form 2] Report on results

Report of Overseas Training Program

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1. Training schedule and outline2. Activities performed 1) Background and reason of research2) Purpose and expected results of the research 3) Scope of the research4) Research method

3. Personal contacts

4. Other activities (optional)5. Plan for further research 1)Plan to adapt research result2) Prospect of cooperate with research institute's counter part scientist

6. Suggestions on the Overseas Training Program of UST

7. Other attachment[refer to appendix 2]

- Minimum of 10 pages(Excluding items 6 and 7)- Character point 12, “맑은고딕” font, and linearity of 160%- PDF files and Hangul/WORD files - Item cannot be changed- Do not change the line excessively.

[Appendix1] Living Expense Standard Days

Region 1~60 일 61 일~90 일

A US $ 90 US $ 75 B US $ 80 US $ 65

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C US $ 70 US $ 55D US $ 60 US $ 45

1. Classification of countries and cities by grade

A. Grade A: Tokyo, New York, London, Los Angeles, Moscow, San Francisco,

Washington D.C., Paris, Hong Kong, Geneva, Singapore

B. Grade B (excluding cities classified as Grade A)⑴ Asia and Oceania

- Taiwan, Beijing, India, Japan, Kazakhstan, Papua New Guinea, Samoa, Cook Islands

⑵ North and South America- Mexico, USA, Brazil, Saint Lucia, Saint Kitts and Nevis,

Argentina, Haiti, Antigua and Barbuda, Jamaica, Canada ⑶ Europe

- Greece, Netherlands, Norway, Denmark, Germany, Russia, Luxembourg, Belgium, Sweden, Switzerland, Spain, Republic of Cyprus, Iceland, United Kingdom, Austria, Italy, Portugal, France, Finland, Hungary

⑷ Middle East and Africa- Gabon, Republic of South Africa, Libya, Sudan, South

Sudan, Bahrain, Saudi Arabia, Republic of South Africa, United Arab Emirates, Angola, Oman, Uganda, Israel, Egypt, Ethiopia, Equatorial Guinea, Qatar, Republic of Cote d’ivoire, Democratic Republic of the Congo, Kuwait

C. Grade C (excluding cities classified as Grade A and B)⑴ Asia and Oceania

- New Zealand, Marshall Islands, Malaysia, Bangladesh, Brunei, Azerbaijan, Australia, Indonesia, Uzbekistan, China, Kyrgyz Republic, Thailand, Turkey, Tajikistan, Turkmenistan, Pakistan, Niue

⑵ North and South America- Guyana, Dominican Republic, Barbados, Venezuela, Belize,

Saint Vincent and the Grenadines, Uruguay, Chile, Costa Rica, Trinidad and Tobago, Panama

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⑶ Europe- Latvia, Romania, Lithuania, Bulgaria, Ireland, Serbia,

Montenegro, Slovenia, Slovakia, Czechoslovakia, Poland ⑷ Middle East and Africa

- Ghana, Guinea, Nigeria, Niger, Liberia, Morocco, Mauritius, Mozambique, Botswana, Burkina Faso, Sao Tome and Principe, Senegal, Swaziland, Sierra Leone, Afghanistan, Algeria, Jordan, Iraq, Zambia, Central African Republic, Cameroon, Kenya, Tanzania

D. Grade D (excluding cities classified as Grade A, B and C)⑴ Asia and Oceania

- Nepal, East Timor, Laos, Micronesia, Mongolia, Myanmar, Vietnam, Sri Lanka, Cambodia, Fiji, Philippines, Tonga

⑵ North and South America- Guatemala, Nicaragua, Bolivia, Republic of Suriname,

Ecuador, El Salvador, Honduras, Columbia, Paraguay, Peru ⑶ Europe

- Macedonia, Moldova, Bosnia and Herzegovina, Belarus, Albania, Estonia, Croatia

⑷ Middle East and Africa- Gambia, Guinea Bissau, Namibia, Lebanon, Lesotho,

Rwanda, Madagascar, Malawi, Mali, Mauritania, Somalia, Yemen, Iran, Zimbabwe, Tunisia

2. Countries and cities not listed above shall have the same grade as the nearest capital of the aforementioned countries.

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[Appendix2] Result report Other attachments

1) A copy of the immigration certificate and boarding ticket a) immigration certificate exit (Can not be replaced with a copy of passport / can be issued by resident center)

b) copy of boarding ticket

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2) Participation Photoa) photos taken with yourself showing the name of laboratory(university, etc)(Two or more photos)

b) photos taken with key personnel, such as the director of the research lab or a seminar professor (Two or more photos)

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3) Key personnel and relevant business cards

4) picture of a pass (permit) or a confirmation of attendance

5) Travel insurance_Only applicable persons

 a) Travel insurance certificate (certificate, invoice, etc.)18

 b) traveler's payment card statement

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