KENNEBUNK, KENNEBUNKPORT AND WELLS WATER DISTRICT - … · REPORT OF THE KENNEBUNK, KENNEBUNKPORT...
Transcript of KENNEBUNK, KENNEBUNKPORT AND WELLS WATER DISTRICT - … · REPORT OF THE KENNEBUNK, KENNEBUNKPORT...
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT
87th Annual Report
January 1 2008 - December 31 2008
92 Main Street PO Box 88 Kennebunk ME 04043
207-985-3385
JJodSH lenUuf BOOl
2008 Annual Report Page 3
TRUSTEES AND OFFICERS
From left Trustee Tom Oliver (Wells) Superintendent Norm Labbe Trustee Jim Burrows (Kennebunkport) Trustee Bob Emmons (Kennebunk) Trustee Richard Littlefield (Ogunquit) Assistant Superintendent Scott Minor and Treasurer Wayne Brockway
Page 4 2008 Annual Report
REPORT OF THE KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT
The Kennebunk Kennebunkport and Wells Water District is a quasi-municipal public water utility that was established in 1921 by an act of the Maine State Legislature The District serves an area that encompasses the Towns of Kennebunk Kennebunkport Wells Ogunquit and small portions of Arundel Biddeford and York The area includes a population which varies seasonally from about 30000 to over 100000 It is directed by a four-member Board of Trustees each elected from the Towns of Kennebunk Kennebunkport Wells and Ogunquit
For the Water District 2008 was a unique year marked by cost-saving improvements the completion of several critical projects the resolution of some ongoing litigation and the consideration of selling spring water for resale which became a controversial issue The District is still working to meet the challenge of sustained development pressures Although the regional and national economy took a downturn toward the end of 2008 the District experienced a customer growth rate of 1-12 as compared with the 2 average growth rate of the past dozen years
The District is continually evaluating itself looking for opportunities to improve service and to reduce costs Through attrition job-sharing and cross-training between departments one full time position was eliminated saving over $60000 in wages and benefits The semi-annual hydrant flushing procedures were modified resulting in improved water accountability and a $15000 reduction in operating costs The Districts recently (2007) developed ground water sources were once again instrumental in helping the District meet peak seasonal water demands without the need of purchasing water from neighboring utilities while reducing chemical costs by over $40000 Due primarily to a relatively wet summer the total water production for the year of 0995 billion gallons was 5 less than that of 2007 We are continually searching for additional local high-quality groundwater supplies in spite of the temporary reduction in customer growth we expect that customer growth and water demand will increase over the coming years
As part of a regulatory proceeding relating to ongoing litigation with a local developer the District conducted its first comprehensive Cost of Service study The results of this study indicated that our 9000plusmn annual customers have been subsidizing our 3OOOplusmn seasonal customers for some time The resulting revenue-neutral rate schedule redesign was stipulated (agreed to) by all involved parties late in 2008 with an anticipated implementation date of April 1st2009 The new rate schedule is available on our web site at wwwkkworg
In an effort to help protect its customers from imminent water rate increases driven in part by large cost increases for materials chemicals and energy the District considered selling spring water for resale Due to the recent and ongoing development of a significant well water supply the District had reduced its dependence on Branch Brook by approximately 35 As a result an additional 1400 gallons per minute (2 million gallons per day or 2 MGD) was no longer being withdrawn from Branch Brook during the summer low flow season The District felt that the sale of up to 300 gallons per minute of this now unused Branch Brook water resulting in additional revenues of nearly $1000000 per year was in the best interests of its customers Although the District publically announced this water sale concept in its January 2008 newsletter there was no public adversity to the concept until the Districts June 2nd press
2008 Annual Report Page 5
release which specifically mentioned the companys name with which the proposed water sale was planned The limited but very vocal opposition to the proposal resulted in the District indefinitely tabling further action on the item
The Southern Maine Regional Water Council (SMRWC) which was formed by seven local water utilities in late 2005 has accomplished a significant milestone during 2008 Utilizing a $100000 Credit Quality Improvement (CQI) grant it was awarded by the Maine Municipal Bond Bank in 2007 the Council completed a comprehensive long-range regional water supply study In addition to evaluating existing water supplies and infrastructures of SMRWCs seven member utilities it recommends long term strategies toward assuring a safe and abundant water supply for the region well into the future A significant conclusion reached in the study is that the southern coastal Maine area which extends from north of Portland to Kittery shall someday (in 50 years) be served by two primary water sources Sebago Lake and Saco River
The follOWing is a partial list of distribution projects funded and installed by the District during 2008 These projects typically relate to our goal of optimizing water quality and improving system reliability by replacing outdated and substandard facilities with an eye toward accommodating anticipated growth
Fishers Lane Kennebunkport Replaced 684 feet of old 10 cast iron water main with 16 ductile iron main (fire suppression transmission and water quality improvement)
Alewive Road Kennebunk Replaced 972 feet of old 8 main with 12 ductile iron main (system improvement in conjunction with road rebuilding)
Route One Ogunquit Replaced 1343 feet of old 10 cast iron main with 20 ductile iron main (fire suppression transmission and water quality improvement)
Route One Wells Replaced 1235 feet of old 10 cast iron main with 20 ductile iron main - first phase of a two phase 3100 foot project (fire suppression transmission and water quality improvement)
Webhannet Drive Wells Replaced 740 of 10 amp 6 cast iron main with 12 ductile iron main (system improvement in conjunction with the Town of Wells seawall reconstruction project)
In addition to the above projects individuals and developers funded numerous water main extensions totaling over 3000 feet of new water mains
Drinking water quality remains a top priority We are pleased to report that in addition to making aesthetic water quality improvements with our unique blending of groundwater and surface water all State and Federal water quality standards were met during 2008 By maintaining a well-trained staff and continually upgrading our process equipment and control systems we continually strive to assure the highest degree of reliability in the quality of drinking water for our customers
Page 6 2008 Annual Report
The Trustees of the District appreciate the continuing effort and dedication of their employees as well as the support and cooperation of their customers area contractors and State and local municipal officials
Respectfully submitted
Richard H Littlefield President James E Burrows Vice President Thomas P Oliver Trustee Robert A Emmons Trustee
Normand R Labbe Superintendent Scott J Minor Assistant Superintendent Wayne A Brockway Treasurer
2008 Annual Report Page 7
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT
FINANCIAL REPORT
--7iQgt~ ~~
DECEMBER 31 2008 and 2007
Page 8 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT FINANCIAL REPORT
DECEMBER 31 2008 and 2007
T ABLE OF CONTENTS
Page
INDEPENDENT AUDITORS REPORT
MANAGEMENTS DISCUSSION AND ANALYSIS Introduction of the Financial Statements Comparison of Financial Statements for Current and Prior Years Overall Financial Position and Results of Operations 2 - 9
FINANCIAL STATEMENTS
Exhibit A - Statements of Net Assets Exhibit B - Statements of Revenues Expenses and Changes in Net assets Exhibit C - Statements of Cash Flows
10 11 12
NOTES TO FINANCIAL STATEMENTS 13 - 24
SUPPLEMENTARY INFORMATION
Schedule 1 - Schedules of Changes in Net Assets Schedule 2 - Schedules of Operating Expenses
25 26 - 27
Beny Tal bo Royer Falmouth Maine
2008 Annual Report Page 9
Berry middotTalbot Royer CERT IFIED PUBLlC ACCOUXTATS
~IID INDEPENDENT AUDITORS RElgtORT
To the Board of Trustees Kennebunk Kennebunkport and Wells Water District Kennebunk Maine
We have audited the accompanying statements of net assets of Kennebunk Kennebunkport and Wells Water District as ofDecember 31 2008 and 2007 and the related statements of revenues expenses and changes in net assets and the statements of cash flows for the years then ended These financial statements are the responsibility of the Districts management O ur responsibility is to express an opinion on these financial statements based on our audits
We conducted our audits in accordance with auditing standards generally accepted in the United States of America Those standards require that we plan and perform the audits to obtain reasonable assurance about whether the financial statements are free of material misstatement An audit includes examining on a test basis evidence supporting the amounts and disclosures in the financial statements An audit also includes assessing the accounting principles used and significant estimates made by management as well as evaluating the overall financial statement presentation We believe that our audits provide a reasonable basis for our opinion
In our opinion the financial statements referred to above present fairly in all material respects the financial position ofKennebunk Kennebunkport and Wells Water District as ofDecember 312008 and 2007 and the results of its operations and its cash flows for the years then ended in conformity with accounting principles generally accepted in the United States of America
As fUl1her discussed in Note 16 to the financial statements the 2007 net assets were understated This
was discovered by management of the District during the current year Accordingly an adjustment has
been made to correct net assets as of December 31 2007
The Managements Discussion and Analysis as listed in the table of contents is not a required part of the
basic financial statements but is supplementary information required by accounting principles generally
accepted in the United States of America We have applied certain limited procedures which consisted
principally of inquiries of management regarding the methods of measurement and presentation of the
supplementary information However we did not audit the information and express no opinion on it
The accompanying supplemental information presented in Schedule 1 and 2 is not necessary for a fair presentation of the financial statements but is presented as additional financial data This information has been subjected to the same tests and other auditing procedures applied in the audit of the financial statements referred to above and in our opinion is fairly stated in all material respects in relation to the
financial statements taken as a whole
D~~~((jypoundL--Certified Public Accountants October 26 2009
TcI 20 - 7i l -H 3 Fax 2(J7-7K I - ti7 8 () F und Road lue 100 Ialmoulh lainc O-1(I i www htr -cpa com
Page 10
Truste es James E Burrows Presid e nt Thomas P Oliv er Vi c e Pres ident Ric hard H Littlefi e ld Robed A Enunons
Normand R Labbe Supe rintendent Scott J Minor Ass istant Superintendent Vayne A Brockway Treasurer
2008 Annual Report
Kennebunk Kennebunkport
and lNells Nater Dlstricl PO Box 88 92 Main Street Phone 207-985-3385 Kennebunk Maine 04043 Fax 207-985-3102
wwwkkworg
Kennebunk Kennebunkport and WeUs Water District Managements Discussion and Analysis
Year Ended December 31 2008
Introduction of the Financial Statements
Overview of Financial Report
The District was established in 1921 as a quasi-municipal water utility district organized by a special act of the Maine State Legislature to provide and maintain a water treatment and distribution system for the inhabitants of the District The District serves the Towns of Kennebunk Kennebunkpoli Wells Ogunquit and pOliions of Arundel York and Biddeford The District is governed by a four member Board of Trustees one elected from each of the Towns of Kennebunk Kennebunkport Wells and Ogunquit The District is regulated by the Maine Public Utilities Commission hereinafter called the Maine Puc
The District uses a proprietary fund with two board designated funds The Districts fund is financed and operated in a manner similar to private businesses The two board designated funds are the water supply protection fund and the system development fund
This Management Discussion and Analysis (MDampA) serves as an introduction to the audited basic fmancial statements and notes The MDampA is the District managements analysis of its financial condition and perfonnance It is presented to give the reader more insight on the Districts finances
The Districts basic financial statements include
- Statement ofNet Assets - Statement of Revenues Expenses and Changes in Net Assets - Statement of Cash Flows - Notes to Financial Statements - Schedule of Changes in Net Assets - Schedule of Operating Expenses
c 2
2008 Annual Report Page 11
Comparison of F inancial Statements for Current and Prior Years
Condensed Statement of Net Assets
2008 2007 Difference Current Assets $ 1420828 $ 1521587 $ (100759) (66) Other Assets 30094 29695 399 13 Capital Assets 35223953 34101644 1122309 33 Special Funds 674442 305118 369324 1210 Total Assets 37349317 35958044 1391273 39
Current Liabilities Long-term Debt Other Liabilities
Total Liabilities
1059731 4812583 1496349 7368663
887458 4584596 1361953 6834007
172273 227987 134396
534656
194 50 99 78
Net Assets Unrestricted $ 29 980654 $ 29124037 $ 856617 29
Current Assets
The decrease in current assets by $100759 primarily resulted from a decrease in cash and cash equivalents that were offset by an increase in Bond Proceeds Receivable
The decrease of cash and cash equivalents is primarily related to lower 4th quarter billing levels than the prior year which saw unusually dry weather all summer Inventory was reduced by $5910 due to specific efforts to reduce minimum stock
Other Assets
Other assets increased by $399 in 2008 The increase was due to new issuance costs exceeding the current year amortization of previous bond issuance costs
Capital Assets
Capital assets grew by $1122309 in2008 That increase consisted of
Additions Retirements Net Change Utility property $ 1400789 $ (438026) $ 962763 Allowance for depreciation (845522) 437970 (407552)
5 555267 $ ( 56) 555211 Change in construction work in progress 567098
122309
The additions to utility property included $282333 of contributed capital Utility property retirements included $206048 of office computers and equipment $145825 in mains $48505 in vehicles and equipment and $37648 in meters hydrants and services
The increase in construction work in progress was related to the fact that due to the early onset of winter weather in 2007 there had been no capital projects in process at year end 2007 The Route One Wells SRF project was in process at year end in 2008
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Page 12 2008 Annual Report
Special F unds
During 2008 Special Funds increased by a net amount of$369324 This asset category increased primarily as a result of an appropriation from retained earnings of $227200 to the Water Supply Protection Fund based on 2007 net earnings as allowed by Maine law
The Other Post Employment Benefits (or O PEB) Fund increased by a net amount of$132780 primarily due to funding contributions made during the year
The combined investment income in 2008 for all Special Funds was $12603 (as compared to $22893 in 2007)
Long-term Debt
Long-term debt increased by a net amount of $227987 in 2008 The District financed a major main replacement project on Route 1 in Wells during 2008 with a 20 year $757350 low interest SRF bond financed through the Maine Municipal Bond Banle Regular principal repayments in 2008 amounted to $500458
Current Liabilities
Current liabilities increased by a net amount of $172273 between 2007 and 2008 The major change for the year was an increase in accounts payable of $164338 The increase in Accounts Payable was related to the major project on Route 1 Wells which was in process at year end
Other Liabilities
Customer deposits for construction increased by the amount of $92395 while the post retirement benefit accrual increased by $54863 Deferred credits which are interest refunds received from bond refinancing decreased by $12862 due to the current year amortization of the deferred credits The net total increase in other liabilities was $134396
Condensed Statement of Revenues Expenses and Changes in Net Assets
2008 2007 Difference
Operating Revenue
Depreciation Expense Other Operating Expenses Net Non-operating (Income)
Total Expenses
Change in Net Assets before ContJibutions Contributions
Change in Net Assets
Beginning Net Assets
Ending Net Assets
$ 5337269 $ 5303336 $ 33933
845522 4071 871 (154408)
4762985
807932 3926819
(3791 ) 4730960
37590 145052
(150617) 32025
574284 _ 282333
572376 436734
1908 (154401 )
856617 1009110 (152493)
29124037 28114927 1009110
$2228Q654 $ 29l2UUl $ 856611
6
46 36
39730 7
3 (353)
(151)
36
29i
4
2008 Annual Report Page 13
Operating Revenue
The vast majority (about 99) of $559 million in 2008 operating revenue comes from two sources Metered water revenue and public and private fire protection charges
Metered water revenue ($457 million) - The Districts Annual metered customers are billed quarterly The billing includes a minimum charge (based on the size of their meter) for a minimum amount of cubic feet of water and a charge for each additional hundred cubic feet of water used above the respective minimums Its Seasonal customers are billed a minimum charge in the spring and billed again in the summer andlor in the fall if consumption exceeds the yearly minimum allowance based upon a separate seasonal rate schedule Metered water rates are regulated by the State of Maines Public Utilities Commission During 2008 metered water revenue increased by just 4 ($02 mill ion) due primarily to periods of unusually wet weather and decreased customer growth
Public and private fire protection ($71 million) - This revenue includes charges to local municipalities for hydrants (public fire) and privatenon-municipal organizations for ready to use water capacity for both hydrants and sprinkler systems Fire protection charges are also regulated by the State of Maines Public Utilities Commission Public and Private Fire Protection Revenue for 2008 increased by 11 from $69 million in 2007 This was due primarily to the 2007 increase in rates which became effective April 1 2007 Additional revenue came from new private fire customers during the year as well as new public fire hydrants
Depreciation Expense
Depreciation expense went from $807932 in 2007 to $845522 in 2008 an increase of 46 This increase can be attributed to the general growth in capital assets during 2008
Other Operating Expense
Non-depreciation operating expense increased from $393 million in 2007 to $407 million in 2008 by 37 The expenses consisted of
2008 2007 Difference Salarieswages $ 1655632 $ 1586301 $ 69331 43 Fringe benefits 1149282 1077237 72045 66 Purchased water power amp chemicals 461706 427322 34384 80 Operational amp maintenance supplies 290595 319329 (28734) (90) Legal and audit fees 64541 79677 (15136) (190) Contracted services amp Equipment Rentals 223197 257237 (34040) (133) Vehicle maintenance 51393 45892 5501 1l9 Bad Debt Expense 6526 (6526) (1000) Insurance 102533 109544 (7011) (65) Miscellaneous expenses 20285 17754 2531 (142 Regulatory Commission Exp-Other 52707 52707
$ 4071B2L ~_l926JU2 j) 145-gtQ)2 J~
Expense category explanations
Salarieswages - This line item represents the amount of salary and wages that were expensed in these years not the total salary and wages paid to the employees Portions of the amount of salaries and wages paid to the employees are capitalized and therefore shown on the Statement of Net Assets The pay rates for District employees were approximately 40 higher in 2008 than 2007 The employee cost of living raises accounted for the vast majority of the $69000 increase The remainder of the increase was due to a lower amount of capitalized labor during 2008
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Page 14 2008 Annual Report
Employee benefits - The Districts portion of health insurance costs increased 40 due primarily to increased premium costs The number ofemployees insured varies but averages 39 employees in a given month
Purchased water power amp chemicals - Purchased Power costs increased by $32K over 2007 as a result of a 13 increase in the average cost per Kilowatt hour from 119 cents to 135 cents Filtration Plant Chemical costs were higher by $5K in 2008 a 28 increase from 2007 largely due to unit price increases Purchased water costs were down in 2008 by $(2K) Both purchased water and chemical usage were down somewhat due to the continued heavy reliance upon the Districts new Merriland River Well which produced 35 of the Districts total pumpage during its second year ofoperation (up from 31 in 2007)
Legal and Audit Fees - Legal Fees decreased ($ 16K) over 2007 as a result ofless expenses incurred during 2008 More than 75 of these expenses were due to a complaint first filed during 2005 with the Maine Public Utilities Commission concerning a dispute of the Districts Metering Policy and System Development Charge with respect to a large new development of seasonal cottages
Operational and maintenance supplies - This categOlY includes all material amp supply expenses related to the operation and maintenance of the Plant Distribution and Administrative areas and include items such as maintenance and repair parts lab supplies tools office supplies telephone waste disposal safety equipment and training and miscellaneous expenses These expenses decreased by ($29K) or (9) overall from 2007 One of the larger reasons for this decrease was due to the dredging of the Branch Brook which occurred in 2007 Another factor was a decreased level ofwater main breaks over the previous year
Contracted services amp Equipment Rentals - This category which includes a large array of services provided to the District by outside vendors decreased by (132) or approx ($34K) during 2008 The largest decrease involved source related consulting ($26K) from 2007 In addition contracted services at the Filtration Plant decreased by ($27K) largely due to the 2007 dredging project Distribution system repair services for mains hydrants and services as a group were up $17K
Bad Debt Expense - The District uses a five year averaging formula each year to determine the level ofbad debt expense required During 2008 it was not necessary to add any additional amount to the reserve based on this formula (The 2007 expense was $6K)
Insurance - Insurance costs decreased by ($7K) or (649) from 2007 The District was able to lower its insurance expense due to a combination of its competitive bid process and soft market conditions
Net Non-Operating Income
This item is primarily made up of $244762 of interest expense in addition to utility regulatory fees of $40691 These expenses were offset by $253285 of Tank Rental Revenues and a one-time gain of $164767 on the sale of an old storage tank lot as well as interest income of$20405
Contributions
Contributions occur when development takes place within the Districts service area The contributions for 2008 and 2007 were
2008 2007 Difference 00
Main Extensions $ 0 $ 0 $ 0 System Development Charges 210072 349742 (139670) Services 30000 50000 (20000) Meters 26962 31 192 ( 4 230) Miscellaneous 15299 5)00 9499 Totals $ 282 $ 436734 $ (1544012
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2008 Annual Report Page 15
Overall Financial Position and Results of Operations
To determine the change in the Distrids financial position in the past year we have focused on two elements fmancial ratios and revenue stability
Financial Ratios
Two of the key financial ratios for analyzing the Districts financial position are the current ratio and the coverage ratio During 2008 the Districts current ratio declined from 171 to 134 while the coverage ratio improved from 224 to 229 The increase in the Districts coverage ratio in 2008 occurred largely due to the increase in miscellaneous income related to the land sale
Current Ratio 2008 2007
Current assets $ 1420828 $ 1521587 Current liabilities 1059731 887458
Current Ratio 134 171
Coverage Ratio 2008 2007
Operating revenue $ 5337269 $ 5303336 Non-operating Rental Revenue 253285 224054 Interest income 20405 51 845 Miscellaneous income 168445 9848 Gross revenues 5779404 5589083
Operating expenses 4917393 4734751 Depreciation (845522) (807932) Expenses 4071 871 3926819
Net available - debt service 3
Principal payments $ $ 500219 Interest 240859
$ 741078
Coverage ratio 229 224
Revenue Stability
Most of the Districts operating revenue 99 in both 2008 and 2007 comes from water assessments These revenue sources are stable and were relatively unchanged between 2008 and 2007
Water rates both metered and fire protection are regulated by the State of Maines Public Utilities Commission (PUC) The PUC sets rates that allow the District to maintain operations and pay debt service The Districts last rate increase became effective on 4112007
In addition the Districts metered water customer base is not concentrated Residential customers who make up 11497 of the Districts 12736 water connections (903 ) provided 603 of all operating revenue in 2008 and 60 0 in 2007 Non-residential metered customers represented 253 of all operating revenue in 2008 and 258 in 2007
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Page 16 2008 Annual Report
Fire protection (public and private) was 13 3 of all operating revenue for 2008 up 2 from 13 1 in 2007
Operating revenue by type
2008 2008 2007 2007
Metered - residential $ 3218754 603 $ 3184295 600
Metered - non-residential 1352374 253 1365368 258
Public fire 606420 114 597781 11 3
Private fIre 102000 l9 97016 l8
Other operational revenue 57721 ll 58876 ll
Total operating revenue L~17269 1000 $ 5303 336 100Q
Significant Changes to Individual Funds
Operating and Management Fund
Operating revenue increased only by 6 in 2008 largely due to wet summer weather
Operating expenses (excluding depreciation) were up 37 overall from 2007
Water Supply Protection Fund
2008 and 2007 Revenue 2008 2007 Difference
Interest Income 9287 $17483 $ (8196) (469)
2008 and 2007 AdditionslWithdrawals 2008 2007 Difference
U 27200 1000Additions to Fund $Q
1000Withdrawals from Fund u $)~
System Development Fund
2008 and 2007 Revenue 2008 2007 Difference
Interest Income $ 25 $14 $ 11 78 6
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2008 Annual Report Page 17
Other Post Employment Benefits Fund (OPEBF)
2008 and 2007 Fund Balance 2008 2007 Difference
Fund Balance 225 952 $ 931T $ 132~ 1425
Significant Budget Variances
The District is not legally required to adopt budgetary accounting and reporting However an annual budget is prepared by management and approved by the Board of Trustees The budget is prepared for the operating revenues and expenses
Significant Capital Asset and Long-term Debt Activity
Every year the Superintendent prepares the capital budget with input from the management staff He submits this to the Board of Trustees for approval If a capital expenditure is incurred during the year which is not included in the capital budget the Superintendent will submit this expenditure to the Board of Trustees for supplemental approval
Overall utility property increased by $96 million from $4624 million to $4720 million The allowance for depreciation grew by $41 million and construction work in progress increased by $57 million Net utility property increased from $3410 million in 2007 to $3522 million in 2008
Long Term Debt
During 2008 the District borrowed $8 million in a 20 year serial bond from the Maine Municipal Bond Bank for a large water main replacement project The District also retired $5 million oflong term debt
The total bonded debt (both the Long-term debt and the current portion) activity for 2008 is detailed below
Beginning Balance Issues Retires End Balance
$5085054 $152350 [$500458) ~1946
REQUESTS FOR INFORMATION
This financial report is designed to provide a general overview of Kennebunk Kennebunkport and Wells Water Districts finances Questions concerning any of the information provided in this report or requests for additional financial information should be addressed to Wayne A BrockWay Tfeasurer KKampW Water District PO Box 88 Kennebunk ME 04043
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Page 18 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT DECEMBER 31 2008 and 2007
BASIC FINANCIAL STATEMENTS
Berry Ta lbot Royer Fa lmouth Maine
2008 Annual Report Page 19
Exhibit A
KENNEBUNK KENNEBUN KPORT AND WELLS WATER DISTRICT STATEMENTS OF NET ASSETS
DECEMBER 31 (Restated)
ASSETS 2008 2007
Current Assets
Cash and Cash Equi va lents $ 4313 14 $ 974870
Accounts Receivab le - Trade Net 224082 247368
Accounts Receivable - Other 1839 131 6
Bond Proceeds Recei vab le 470577 0
Materials and Supplies Inventory 204504 2104 14
Prepaid Expenses 88 51 2 876 19
Total Current Assets 1420828 15215 87
Other Special Fund s Water Supply Protection Fund 44 745 8 210939
System Development Fund 1033 1008
Other Post Employment Benefits Fund (OPEBF) 225 95 1 93171
Total Other Special Funds 674442 305 11 8
Utility Plant in Service 47202686 4623 992 3
Less Accumul ated Depreciati on ( 125 4583 1) (12138279)
Net Utility Pl ant in Service 34656855 34 101 644
Construction Work in Pro gress 567098 0
Net Utility Plant 352 23953 34 10 1644
Other Property Non-Utility Property 225 91 22 591
Deferred Charges
Un amorti zed Bond Issue Costs 7503 71 04
TOTAL ASSETS 37 34 93 17 35 958 044
LIABILITIES
Current Liabi lities
Accounts Paya ble 27 1511 10 7 173
Other Accrued Liabilities 2588 57 22 2945
Capital Lease 0 56882
Current Portion of Long-Term Debt 529363 50045 8
Total CurTent Li ab iliti es 105973 I 887 458
Long-Term Debt 4 8 12583 4 584 596
Deferred Credits Customer Adv ances for Construction 340766 2483 7 1
Deferred Bond Interest 59 3 I I 72 173
TOlal DefelTed Cred its 400077 320544
Post Retirement Benefits 1096272 1041409
TOTAL LIABILITIES 7368663 68 34 007
liT ASSETS
In ves led in Capital Assets Net of Relaled Debt 29 88 95 10 29023 694
Unrestricted 9 1144 100 3 43
TOTAL NET ASSETS $ 29 9806 54 $ 29 12403 7
The Accompanying Notes are an Integral arl of These Statements
Ile ry Talbo Ro) ltI Flmouth Maille 10
Page 20 2008 Annual Report
Exhibit B
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT STA TEMENTS OF REVENUES EXPENSES AND CHAN GES IN NET ASSETS
YEARS ENDED DECEMBE R 31
(Restated) 2008 2007
OPERA TING REVENUES Metered-Residential $ 3218 754 $ 3184295 Metered-Commercial J 3523 74 1365368 Public Fire Protection 606420 597781 Private Fire Protection 102000 97016 Local Municipalities 491 55 48181 Miscellaneous Service Revenues 8566 10695
Total Operating Revenues 5337 269 5303336
OPERA TING EXPENSES Operation and Maintenance (Schedule 2) 407 187 1 3926819
Depreciation 845522 807932
Total Operating Expenses 491 73 93 473475 1
OPERA TING INCOME 419876 568585
NON-OPERA TING INCO ME Rental Revenues 253285 224054
Interest Income 20405 51845
Merchandise and Jobbing Income 3089 51 72
Miscel laneous Non-Utility Income 589 4676
Gain on Disposal of Utility Plant 164767 deg Total Non-Operating Income 442135 285747
NON-OPERATING EXPENSES Interest Expense 244762 240859
Taxes Other than Income 40691 39747
Amortization of Bond Issue Costs 699 793
Miscellaneous Non-Utility Expense 1575 55 7
Total Non-Operating Expenses 287727 281 95 6
CHANGE IN NET ASSETS BEFORE CONTRIB UTIONS 574284 572376
CONTRIB UTIONS Main s Services Meters and Hydrants 282333 436734
CHANGE IN NET ASSETS 8566 17 10 09 11O
NET ASSETS - AT BEGINNING OF YEAR 291 24 037 28114927
NET ASSETS - AT END OF YEAR $ 29980654 $ 29 1240 37
The Accompanying NOl es are an Integral Part oj Th ese Sta tements
J I Berry Tal bot Rover Fal mouth Mnin~
2008 Annual Report Page 21
Ex hibi t C
KENNEBUN K KENNEBUN KPORT AND WELLS WAT ER DISTRICT
STATEMENTS OF CASH FLOWS YEARS ENDED DECEMBER 31
2008 2007 CASH FLOWS FROM O PERATING ACTIV ITIES
Cash Rece ived from Customers $ 536627 1 $ 52998 17
Cash Payme nts to Suppliers and Contractors ( 1157 11 9) ( 1321 240)
Cash Payments to Employee Serv ices (2697475) (2584039)
Net Cash Provided by Operating Acti vities 15 11 677 1394538
C ASH FLOWS FROM CAPITAL AND fmL ATED FI NANCI NG ACTIVITI ES Proceeds from Lo ng -Tenn Borrowings 286 773 900000
Re payment of Long -Tenn Debt (557340) (554 683)
Transfer of Funds from (to) the Water Supply Protection Fund (227 200) 252502
Transfer of Funds from (to) the Other Post Employment Benefits ( 132 780 ) 70608
Proceeds from Sa le of Fixed Assets 57 4123
Gain on Sale afF ixed Asse ts 164767 0 In terest Paid (259 630) (25 I 3 48)
Acqui si ti ons and Construct ion of Operating Property ( 1967888) (2 548664)
Payment of Bond Issue Costs ( 1099) 0
Contributi ons in Aid of Cons tructi on Received 374 728 54 6046
Net Cash Used by Capital and Related Financ ing Acti viti es (231961 2) (15 8 1416)
CASH FLOWS FROM INVESTING ACTIVITIES Rent In come 253285 22 4054
Interest Income Recei ved 20405 5 1845
Reinv ested I nves tm ent In come ( 17497) ~ Net Cash Provided by Inves ting Activ ities 264 379 258402
NET INCREASE (DECREASE) IN CASH AND CASH EQ UIVAL ENTS (5435 56 ) 71 524
C ASH AND CASH EQUIVALENTS - BEGINNING OF YEAR 974 870 9033 46
CASH AND CASH EQUIVALI~NTS - END OF YEAR $ 431 314 $ 974870
RE CONCILIATION OF OPERATING INCOME TO NET CASH PRO VIDE D BY OPERAT1NG ACTIVITIES
Operating Income $ 419876 $ 568585
De prec iation 845522 807932
Jobbing Income 3089 5172
Miscellaneous Non-Utility Income 589 553
Taxes Other tha n I ncome (40691) (39 747 )
Mi sce llaneous No n-Utili ty Expense ( 1575) (557)
Changes in Asse ts and Liab i Iiti es (Increase) Decrease in
Accounts Receivab le 22763 ( 10373)
In ventory 5910 26 64 3
Prepa id Ex pense (893) 23395
(Decrease) Increase in Accou nts Payab le 164338 (324 77)
Oth er Acc ru ed Liabi I ities 37886 5824
Post Ret irement Benefits 54 8 63 39588
Net Cash Pro vided by Ope rati ng Acti vi ties $ 1 5 11 677 $ 139453 8
SUPPLEMENTAL DISC LOSURE INFORMATlOl
Equ ipment Purchased Through Non -cash Transactions pound 0 $ I I 1345
The Accompanying Noles arc unlnlegm Por i aThese Slulel11en ll
Beny 1 athol ROI CI Fdimolilh Mai ne 12
Page 22 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 1 - SUMMARY OF ACCOUNTING POLICIES
The summary of significant accounting policies of Kennebunk Kennebunkport and Wells Water District hereinafter called the District are presented to assist in understanding the representations of the District s management who is responsible for their integrity and objectivity These accounting policies conform to accounting principles generally accepted in the United States of America and have been consistently applied in the preparation of the financial statements
Nature of Business
The District was established in 1921 as a quasi-municipal corporation organized by a special act of the Maine State Legislature to provide and maintain a water treatment and distribution system for the inhabitants of the District The District serves the Towns ofKennebunk Kennebunkport Wells Ogunquit and portions of Biddeford Arundel and York The District is governed by a four member Board of Trustees one elected from each of the Towns of Kennebunk Kennebunkp01i Ogunquit and Wells The District is regulated by the Maine Public Utilities Commi ssion hereinafter called the Maine P U C The District extends credit to its customers that consist of residential commercial and governmental entities at regular terms without collateral
Basis of Accounting
The financial statements of the District have been prepared on the accrual basis of accounting and accordingly reflect all significant receivables payables and other liabilities
13
2008 Annual Report Page 23
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 1 - SUMMARY OF ACCOUNTING POLICIES (Contill ued)
Basis of Presentation
The financial statements have been prepared in confonnity with accounting principles generally accepted in the United States of America as applied to governmental units utilizing an enterprise fund to account for its operations that are financed and operated in a manner similar to private business enterprises The intent of the governing body is that the periodic determination of revenues earned expenses incurred and net income is desired for purposes of facilitating management control and accountability The District complies with Governmental Accounting Standards Board (GASB) Statement No 20 relating to Governmental Entities that use Proprietary Fund Accounting and No 34 related to basic financial statements and management discussion and analysis report For enterprise funds GASB Statement Nos 20 and 34 provide the District the option of electing to apply F ASB pronouncements issued after November 30 1989 The District has elected not to apply those pronouncements
Proprietary Funds distinguish operating revenues and expenses from non-operating items Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary funds principal ongoing operations The principal operating revenues of the Districts proprietary funds are the net charges to customers for water usage Operating expenses include expenses on source and pumping operations and maintenance water treatment transpOliation and distribution operations and maintenance customer account administrative and general and depreciation on capital assets All revenues and expenses not meeting this definition are reported as non-operating income and expenses Rental revenues from various wireless cellular companies are treated as non-operating income
Utility Plant
Utility plant is stated at cost and depreciation is calculated on the straight-line method at rates established by the Maine Pue Useful lives pursuant to Chapter 680 of the Maine Pue range from 5 to 100 years Utility property retirements are charged in total to the accumulated depreciation account when they occur
Capitalization Policy
Expenditures that materially increase values change capacities or extend useful lives are capitalized The amounts charged to utility plant accounts represent all reasonable and necessary costs including labor materials overhead equipment charges and interest costs incurred during the construction period Routine maintenance and repairs are expended as incurred
14
Page 24 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 ami 2007
NOTE I - SUMMAR Y OF A CCOUNTING POLICIES (Continued)
Contributions in Aid of Construction
Pursuant to GASB Nos 33 and 34 contributions in aid are reported as income
Cash and Cash Equivalents
For purposes of the statement of cash flows the District considers all highly liquid investments with an initial maturity of three months or less to be cash equivalents
Inventory
Materials and supplies inventories are valued at the lower of cost or market using the weighted average cost method
Unamortized Bond Issue Costs
Costs incurred to issue long-term bonds together with discounts allowed at the time ofpurchase are amortized on a straight-line basis over the term of the bond issue Amortization expenses for 2008 and 2007 were $699 and $793 respectively
Allowance for Bad Debts
The District uses the allowance method to account for uncollectible accounts receivables The allowance for doubtful accounts is based on prior years experience and managements analysis of possible bad debts
Use of Estimates
The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the rep0l1ed amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and reported amounts of revenues and expenses during the repol1ing period Actual results could differ from those estimates
15
2008 Annual Report Page 25
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 2 - DEPOSIT AND INVESTMENTS
Custodial Credit Risk
Custodial credit risk is the risk that in the event of the banks failure the District will not be able to recover the value of its deposits and investments that are in the possession of an outside party
Deposits
As of December 312008 $201645 of the Districts bank balance of $451659 was subject to custodial credit risk as follows
Collateralized with securities held by the pledging bank in the District s name $ 20164~
Investments
The State of Maine authorizes the District to invest in obligations backed by the US government and agencies repurchase agreements and certain corporate stocks and bonds
The Districts MBIA-Class investment is in a local government investment pool designed to make the managing of public funds safer and easier to access The investment is backed by corporate bonds US Treasury and Agency bonds mortgage backed securities and a money market fund The MBIA - Class investment pool is rated AAA-VI
At December 31 2008 investments consi sted of the following
Fair Market Maturity Value
MBIA Class Investment Pool NA U14442
16
Page 26 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 3 - OTHER SPECIA L FUNDS
The Board of Trustee s has internally restricted funds for future use These special fund balances as of December 312008 and 2007 are as follows
Water Supply Protection Fund
Pursuant to Sec 135-A MRSA Sec 6113 of State of Maine law a consumer-owned water utility may establish a water supply protection fund to which a sum may be credited annually from surplus funds The balance of the fund as of December 31 2008 and 2007 was $447458 and $210939 respectively Please refer to Note 9 for further discussion of this fund
System Development Fund
In accordance with the Maine P Uc regulations the District is authorized to impose a charge to customers who expand their water capacity All funds collected must be segregated and maintained in a separate interest bearing account and the revenue dedicated as required by 1m The District submits to the Maine PUc a financial activity repoli annually The balance of the fund as of December 31 2008 and 2007 was $1033 and $1 008 respectively
Other Post-Retirement Benefits Fund
In accordance with Statement of Financial Accounting Standards (SFAS) No1 06 as amended by No 132 Employers Disclosure about Pensions and Other Post-Retirement Benefits the District provides certain health care and sick time benefits for retired employees Substantially all of the District s employees may become eligible for those benefits if they reach normal retirement age while working for the District The District started funding the Other Post-retirement Benefits in 2006 The cash balance at December 312008 and 2007 was $225952 and $93171 respectively The net periodic benefits cost based on the actuarial repOli for the years ending 2008 and 2007 were $143026 and $121666 respectively
NOTE 4 - ACCOUNTS RECEIVABL E - TRA DE
The amount for accounts receivable is shown as net of the allowance for bad debts as follows at December 31
2008 2007
Accounts Receivable $ 231 891 $ 255602
Less Allowance for Bad Debts (7 809) (8234)
$ 224Q82 $ 247 36pound
17
2008 Annual Report Page 27
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 5 - UTILITY PLAN T AND EQUIPMENT
The following is a summary of property plant and equipment at December 31
Depreciation Rate Beginn ing Add itions Retirement Ending
Organizational Costs N A $ 50709 $ 0 $ 0 $ 50709 Land N A 28 19729 154 0 2819883 Structures 2 - 3 4042463 29352 0 4071 815 Impounding Dams
And Reservoirs 2 58443 6834 0 65277 Intake and Suction
Mains 15 17455 0 17455 Wells 2 855 590 296 0 855 886 Pumping Equipment 4 1833 137 22735 0 1855872 Purification
Equipment 2 1236332 49608 0 1285 940 Tanks and Standpipes 133 - 4 2530785 0 0 2530785 Transmission and
Distribution Mains 1 24363767 695255 (145825) 24913197 Services 3 4458076 341739 (7450) 4792365 Meters 4 14 15310 66510 (25998) 1455822 Fire Hydrants 15 782158 39749 (4200) 817707 General Equipment 10 1775969 148557 (254553) 1669973
46239923 1400789 (438026) 47202686 Less Accumulated
Depreciation (12138279) (845522) 437970 (12545831 ) Construction Work in Progress 0 5671098 0 567098 Net Property and
Equipment $ 34JOL644 $ U22J65 $ (56) $3522953
The depreciation expense for the years ended December 31 2008 and 2007 was $845522 and $807932 respective ly
18
Page 28 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 6 - LONG-TERM DEBT
Bonded indebtedness and land mortgage payable including amounts due currently are summarized as follows at December 31
Bonds Payable
Issue Maturity Beginning Ending Rate Date Date Balance Addition Retirement Balance
500 -785
613 - 675 522 - 652
209 - 429
300 - 570 180 - 625
284
7-88 5-91 10-94
10-03
10-05 10-06
11-08
November 20 18
October 20 11 November 2014
November 2018
November 2020 November 202 1
October 2028
$ 748386
300000 420000
916666
866668 933334
0 4185054
$ 0
0 0
0
0 0
757350 757350
$ (48793)
(75 000) (60000)
(83333)
(66666) (66666)
0 (400458)
$ 699593
225000 360000
833333
800002 866668
757350 4541946
Mortgage Payable - Land 42 11-07 October 2016 900000
$ 5085054 $ _ ----0
0 _ (100000)
11500458) 800000
5341946
Current
Long-term
$ 500458
4584596
$ 5085054
$ 529363
4812583
5341946
Annual scheduled maturities of long-term debt are as follows
Year Principal Amount
Interest Amount
2009 2010 2011 20 12 201 3
2014-2018 2019 - 2023 2024 - 2028
$ 529363 530526 531741 476012 477847
2031768 533937 230752
liJ1L946
$ 250295 225756 197964 170178 145 938 387751
64444 20027
$ 14623 53
19
2008 Annual Report Page 29
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 7 - CAPITAL LEASES
During 2007 the District leased equipment under an agreement that is classified as capital leases The cost of the equipment under capital lease is included in the statement of net assets as utility plant in service in the amount of$114298 Accumulated amortization of the leased equipment at December 312008 and 2007 was $19559 and $8129 respectively Amortization of assets under capital leases is included in depreciation ex pense The capital lease was paid in full in 2008
NOTE 8 - DEFERRED CREDIT
At December 31 2008 and 2007 the deferred credits consisted of
Customer Advances for Construction
The District receives advances for construction from or on behalf of customers Unused advances are refunded to the customers once the projects are completed Customers advances aggregated to $340766 and $24837 1 in 2008 and 2007 respectively
Deferred Bond Interest
Refunds received from bond refinancing are capitalized and amortized over the remaining life of the bond decreasing interest expense in the current and subsequent years The total reduction of interest expense for years ended 2008 and 2007 was $12862 and $15 I 04 respectively Deferred bond credit for the years ended 2008 and 2007 was $593 11 and $72173 respectively
NOTE 9 - APPROPRIA TIONS OF NET ASSETS
The District has establ ished appropriated net assets for various purposes At December 312008 and 2007 appropriated net assets were as follows
Funded Debt Retired Through Surplus
The Di stricts policy is to appropriate fro m net income annually an amount equal to the principal payment of the bonds Appropriations at December 31 2008 were $400458 The appropriated funded debt retired through surplus balance at December 31 2008 and 2007 was $13 3605 02 and $12960044 respectively
20
Page 30 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 9 - APPROPRIA TIONS OF NET ASSETS (Continued)
Water Supply Protection Reserve
Pursuant to Sec 135-A MRSA Sec 6113 of State of Maine law a consumer-owned water utility may establish a water supply protection fund to which a sum may be credited annually from surplus funds The annual credit may not exceed 5 of the prior years total revenue Interest earned in the fund must remain in the fund and be used solely for the purposes of the fund For the year ended 2008 there was an adjusted Public Utility Commission calculated net income of $255566 and a maximum allowed appropriation of $274988 Due to lack of operating cash the Board of Trustees decided not to appropriate in 2008 By Maine state law the District is allowed to appropriate within one year after the District s year end The Board reserves the right to exercise this option The interest income for the years ended 2008 and 2007 was $9287 and $17483 respectively The cumulative balance of the reserve at December 31 2008 and 2007 was $447426 and $438139 respectively
Mortgage Payment Appropriation
The District appropriates from net income annually an amount equal to the years principal payment on the mortgage Appropriations for the year ended 2008 was $100000 The appropriated mortgage payment balance at December 31 2008 and 2007 was $450000 and $350000 respectively
NOTE 10 - EMPLOYEE RETIREMENT PLAN
Effective july 1 1996 the District became a participant of the Maine State Retirement Systems (MSRS) cost sharing multiple employer consolidated retirement plan Accordingly due to the consolidation details ofthe pension obligation pertaining to the District can no longer be presented Additional information may be obtained from the MSRS
Under the participating local district (PLD) consolidated retirement plan participants contribute 65 of earnable compensation The Districts contribution to the plan is approximately 3 of earnable compensation This amount is either increased or decreased by the amortization of the Districts Initial Unpooled Unfunded Actuarial Liability (IUUAL) over the next 9 years from july 1 2006 The Districts net contributions for the years ended 2008 and 2007 were $44531 and $43160 respectively
Employees participating are eligible for normal retirement upon attaining the age of sixty and fi ve or more years of service or early retirement after compl eting twenty-five or more years of creditable service Vested participants are entitled to a retirement benefit equal to a fraction of the average final compensation multiplied by the years of membership service (discounted for early retirement)
21
2008 Annual Report Page 31
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 11 - INCOME TAXSTATUS
The District qualifies as a tax exempt organization under the provisions of the Internal Revenue code and is not subject to any State or Federal income taxes
N OTE 12 - 7 TEST
Pursuant to Chapter 670 of the Maine Pue regulations a water utility must annually determine if in of any three consecutive years its adjusted net income has equaled or exceeded 7 of the utilityS annual operating expenses This test is calculated by multiplying 7 of the total utility operating expenses which are composed of operation and maintenance expenses depreciation and amortization and taxes other than income taxes
For years ended 2008 and 2007 the Districts adjusted net income did not equal or exceed 7 of its annual operating expenses
NOTE 13 - RISK MANA GEMENT
The District is exposed to various risks of loss related to torts theft of damage to and destruction of assets errors and omissions and natural disasters for which the District carries commercial insurance Based on the coverage provided by commercial insurance purchased the District is not aware of any material actual or potential claim liabilities that should be recorded at December 31 2008 Settled claims have not exceeded insurance coverage for any of the past three fiscal years
Litigation
The District is subject to certain legal proceedings and claims which arise in the normal course of conducting its activities In the opinion of management the District has defensible positions
NOTE 14 - REVENUE FROM OPERA TING LEASES
The District leases various water tank sites to wireless cellular companies under long-term operating leases The leases are primarily five-year terms with consecutive renewal terms Rental increases are generally equal to the change in the CPI index during such year Rental revenues are recognized as earned over the term of the leases For years ended 2008 and 2007 total rental revenue was $253285 and $224054 respectivel y
22
Page 32 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 312008 and 2007
NOTE 15 - OPERA TING LEASE COMMITMENT
The District entered into a five-year agreement to license accounting software equipment and services with an application service provider The agreement expired on June 30 2008 and was renewed for a three-year period which commenced on July 1 2008 Under the agreement the District is obligated to pay minimum annual license fees as follows
Year Amount 2009 $ 60727 2010 60727 2011 30364
License fees for the years ended 2008 and 2007 were $54413 and $48098 respectively
NOTE 16 - PRIOR PERIOD ADJUSTMENT
The District has restated its previously issued 2007 financial statements due to advances for construction in the amount of$I006382 This liability represents many years of accumulation of monies given to the District by customers for projects to be done for them The monies had been used and the projects had been completed The utility assets had been transferred to the District This liability occurred before the adoption of GASB Statement No 34 As a result of the adjustment the 2007 beginning net assets were increased by $1006382
NOTE 17 - SUBSEQUENT EVENT
In preparing these financial statements the District has evaluated events and transactions for potential recognition or disclosure through October 262009 the date the financial statements were available to be issued
Since early 2005 the District has been involved in a series of disputes over its metering policy and system development charge (SOC) as it relates to a large seasonal cottage complex located in the Town of Wells Despite the Maine Public Utility Commissions (MPUC) upholding ofthe Districts metering policy this developer has continued to dispute the calculation ofthe appropriate SDC as it relates to this complex This same developer was an intervenor in the Districts annual Tariffupdate filed in May 2006 This Tariff was subsequently approved on February 7 2008
During 2008 the Maine Supreme Court upheld the Districts individual metering policy and therefore the only matter left to resolve with this issue is for the MPUC to decide on the revised SOC rate filing In January 2009 the District and the developer signed a settlement agreement which formed the basis for a stipulation agreement that has been submitted to the MPUC for inclusion with the SDC filing The Di strict subsequently received $28 633 in the form of additional SDCs from the developer in April 2009 The MP UC approved the new SDC tariffwith an effective date of July 21 2009
23
2008 Annual Report Page 33
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 18 - RECLASSI FICA TIONS
Certain reclassifications have been made to the prior years financial statements to conform to the cun-ent year presentation These reclassifications had no effect on previously reported results of operations or net assets
24
Page 34 2008 Annual Report
KENNEBUNK KENNEBUN KPORT AND WELLS WATER DISTRICT DECEMBER 31 2008 and 2007
SUPPLEMENTARY INFORMATION
Gerry Talbo Roye r Falmollth Mai ll e
2008 Annual Report Page 35
KENNEBUNK KENNEBUNKPORT AND WELLS VATER DISTRICT Schedule 1 SCHEDULES OF CHANGES IN NET ASSETS
YEAR ENDED DECEMBER 312008 (With Comparative Totals for 2007)
Appropriated Water Supply
Protection Funded Debt Fund Contributions (Restated)
Retired Mortgage and Restricted in Aid of 2008 2007 Through Surplus Payment Reserves Construction UnaPEropriated Total Total
BALANCES - BEGINNING OF YEAR $ 12960044 $ 350 000 $ 439148 $ 0 $ 15374845 $ 29124037 $ 28 114927
1et Income Contributions in Aid for Construction Transfer of the 8aJance of Contribution in Aid Cunent Year Loan Pri ncipal Payments Current Year Appropriation
BALANCES - END OF YEAR $
0 0 0
400458 0
13360502 $
0
0 0
JOO OOO 0
450000 $
93 12
0 0 0 0
448460 $
0 282333
(282333) 0 0 0 $
564972
0 282333
(500 45 8)
0 15721 692 $
574284
282333 0 0 0
29980654 $
572376 436734
0 0 0
29 124037
N
Berry Talbot Royer Falmourh Maine
VI
Page 36 2008 Annual Report
Sc hedul e 2
KENNEBlI NK KENNEBUNKPORT AND WE LLS WATER DISTRICT SCHEDULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
2008 2007 SOU RC E AND PUMPING OP ERA nONS
Labor $ 106640 $ I 12706 Office r 74 12 858 1 Pensions and Benefits 82777 8236 5 Purchased Water 23 67 4454 Purchased Power 242 197 2 147 14 Transportation Expense 38 80 383 5 In su rance - Vehicles 697 178 5 Materials and Suppl ies 1868 15 16 Con tractua I Services 20419 56024 Insurance - Workers Compensat ion 3665 3340
Tota l Source an d Pumping Operations 471922 489320
SOURCE AND PUMPING MAINTENANCE Labor 169 5 I 6 14 6957 Officer 11 782 11 189 Pensions and Benefits 131583 107395 Materia ls and Supplies 711 63 711 53 Co ntractu al Services 18 132 45784 Transportation Expense 6 167 5000 Insurance - Veh ic le s 1 108 2328 Insurance - Workers Compensation 5826 4355
Total Source and Pumping Maintenance 415277 394 161
WAT ER TREATMENT EXPENSES Labor 177355 173732 Officer 12328 13228
Pens ions and Benefits 137668 126962 Purchased Power 17500 15891
Materials and Suppli es 23414 196 11
Chemicals 178 805 73900
Contractual Services 20340 18359
Transportation Expe nse 6452 5911
Insu rance - Vehicles 1 159 2752
In surance - Workers Compensat ion 6095 5 149
Tota l Water Treatme nt Expenses 581116 555495
TRANSPORTATION AND DI STRIBUTION EXPENSES - OPERAnONS Labor 351966 32075 3
Officer 24464 24422
Pensi ons and Benefits 273205 234404
Purchased Power 12 00 I 10339
Materials ane Supp li es 75 87 10 673
Conu-actual Services 150 I 1285
Tran sportation Expense 12805 10 914
Insuran ce - Vehi cles 230 I 5080
Insurance - Wo rkers Co mpensatio n 12096 9506
TOla l Tran spo rtati on and Distribution Expenses - Upetat ions 697 926 627 376
Berry 1 Ibol Ro er r tl muul ll ivla lne 26
2008 Annual Report Page 37
Schedule 2 (Continued)
KENNEB UNK KE INEBUNKPORT AN D WELLS WATER DISTRICT SCHED ULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
TRA NSPORTATION AND DlSTR IBlJTJO N EXPENSES - MAINTEN ANCE Labor Oficer Pensions and Benefits Materials and Suppl ies Contractual Services Transportation Expense In su ran ce - Vehicles Insurance - Worke rs Compensation
Total Transportation and Distribution Expenses - Maintenance
$
2008
232048
16128 180 i 22 71269
66011 8442
1517
7975
583512
$
2007
228327
17385 i 66 860 104312
491 37
7769
36 16
6767
584 173
CUSTOMER ACCO UNTS EXP EN SES La bor Officers Pensions and Benefit s Materials and Sup plies Contractual Serv ic es Transpotation Expense Insurance - Vehicles Insurance - Workers Compensat ion
Bad Debt Expense Total Customer Accou nt Expenses
146412
3525 i 79508
4 i 68 8
64369
5327
957 3520
0
377032
136 671
32435
11 4838
37394
67 329
4650
2165
4657
6526 406 665
ADM IN ISTRATIVE AND GENERAL EXPENSES Labor Officers Pens ions and Benefi ts Purchased Power Materials and Supplies Contractual Services Professional Regulation Insu rance - Ge neral Liability Transportation Expense Insurance - Vehicles In surance - Workers Compensation Miscellaneous Expense
Total Administrative and Ge neral Expenses
228650
135678
264422
8834
73607
96966
52707
42416
83 19
1495
11707 20285
945086
229567
130348 244414
8023 7467 1
98996
0 44498
7811
3636
991 2 17753
869629
TOTAL OPER ATING EXPE NS ES $ 407 1871 $ 3926819
Berry Talbo Royer r Imouh ld ~lIlc 27
Page 38 2008 Annual Report
2008 OPERATIONAL REPORT
PERSONNEL
Education
The Districts employees attended several educational meetings and seminars covering many subjects such as
Forklift Safety Hearing Protection Electrical Safety HDPE Piping Systems Confined Space Back Injury Protection AC Systems Program Respiratory Protection Bloodborne Pathogens Water Utility Symposium Trenching amp Excavation Class 52 Pipe Alternatives Field Biological Hazards Certification Exam Review Construction Excavation Hazardous Communication LockoutTagout Training Arc Flash amp Blast Protection Introduction to SCADA Care of Emergency Generators Cross Connection Control Water System Master Planning 2005 National Electrical Code Healthy amp Productive Workplace Personal Protection Equipment Hands on Disinfection with Chlorine Incident Command System (ICS) Cross Connection Control Certification National Incident Management System (NIMS)
SERVICES
New Installations Renewals Total Active Services
183 149 10538
METERI NG
Meters
Number in service at beginning of year 12558 New installations 178 Number in service at end of year 12736
Meters serving seasonal customers are installed in the Spring and after removal during the Fall are tested and repaired as needed then stored for the winter Area plumbers set seasonal meters in a cooperative program along with District personnel which is not only beneficial to the District but to the customer and the plumber as well As a result of the cooperation received from the area plumbers the success of the program has continued
2008 Annual Report Page 39
MAINS
DISTRIBUTION MAINS IN SERVICE (FEET)
SIZE 2007 ADDED RETIRED 2008 Deep 20 66751 2578 69329 Deep 16 86240 684 86924 Deep 12 142867 2721 145588 Deep 10 145845 101 3700 142246 Deep 8 308564 2342 1331 309575 Deep 6 164042 67 6299 157810 Deep 4 18137 125 18262 Surface 4 3801 3801 Deep 3 9310 9310 Surface 3 18122 18122 Deep 2~ 634 634 Surface 2~ 388 388 Deep 2 59481 238 248 59471 Surface 2 26586 240 26346 Deep 1~ 918 918 Surface lYz 7062 7062 Deep lW 3225 3225 Surface lX 3034 3034 Deep 1 10257 10257 Surface 1 20449 240 20689 Deep 2856 2856 Surface 3915 3915
1102484 9096 11818 1099762
GATE VALVES INSTALLED
1 lX 2 4 6 8 10 12 16 20
1 3 3 19 4 8 2
Page 40 2008 Annual Report
2008 MAINS INSTALLED
TOWN LOCATION SIZE MATERIAL LENGTH REMARKS
Kennebunk Alewive Road 8 0 1 2 Main Relay 10 01 2
12 PE 240 12 01 732
Independence Park Dr 8 DI 25
Wilbery Lane 8 DI 185 Main Relocation Port Road 8 DI 3
12 DI 67
High Street 8 DI 120 Main Relocation
Kennebunkport Fishers Lane 16 DI 684 Main Relay
Wells Devito Lane 2 Copper 3 Main Relay 4 PE 125
Orchard Lane 1 PE 240 Seasonal Main Relay
Island Beach Road 6 01 49 Main Relay 8 PVC 226
Ocean Avenue 2 Copper 12 Main Relay 10 DI 45
Webhannet Drive 6 DI 2 Main Relay 10 DI 21
12 DI 732
Post Road (Route One) 20 DI 1235 Main Relay
Avandah Way 8 DI 28
Kimball Lane 8 DI 24
Bourne Lane 10 DI 33
Buzzell Road 8 01 180 Main Extension
Gateway Drive 12 PVC 568 Main Extension
Heritage Drive 12 PVC 382
Harriseckett Road 8 DI 964 Main Extension
Charles Wesley Court 8 PVC 540
Ogunquit Route One 8 DI 36 Main Relay
20 DI 1343
Kings Lane 8 01 6
Belm Lane 6 DI 16
8 DI 3
Kingfield Lane 2 Copper 16
Grasshopper Lane 2 Copper 7
Biddeford Second Street 2 PE 200 Main Extension
TOTAL 9096
2008 Annual Report Page 41
HYDRANTS
During 2008 4 public and 14 private hydrants were insta lled and 0 private hydrants became public making a total of 695 publ ic and 229 private hydrants in t he Districts system
NEW INSTALLATIONS
Town No Ow nership Location
Kennebunk 1 Private Shoppers Vi llage Wells 1 Private Heritage Drive Wells 2 Private Charles Wesley Court Wells 2 Private Sylvan Way Forest Village North Wells 1 Private CVS Pharmacy Wells 7 Private Sea Glass Village Wells 1 Public 208 Post Road
HYDRANT REPLACEMENTS
Town No Ownership Location
Kennebunk 1 Public 103 Brown Street Kennebunk 1 Private Shoppers Village Kennebunk 1 Public Sea Road Kennebunk 1 Public Port Road at Wilbery Lane Kennebunk 1 Public 81 Western Avenue Kennebunk 1 Public 120 Brown Street Wells 1 Public Post Road at Kimball Lane Wells 1 Pu blic Eldridge Road at Webhannet Drive Wells 1 Pu blic Web han net Drive at Donald Lane Wells 1 Public Ocean Avenue at Marsh Street Wells 1 Public Ocean Avenue at Tibbetts Avenue North
Wells 1 Public 215 Ocean Avenue
Wells 1 Public Ocean Avenue at Bourne Avenue Ogunquit 1 Public Captain Thomas Road at Partridge Drive
Ogunquit 1 Public Route One at Kings Lane
HYDRANTS TRANSFERRED FROM PRIVATE TO PU BLIC
Tow n No Ownership Locat ion
None
Page 42 2008 Annual Report
MONTHLY PUMPING RECORDS
Gallons Pumped
Amended 2007 2008
January 49415700 47321300 February 48910100 44812500 March 53842900 49171100 April 55060400 59601800 May 89711500 92797350 June 123139500 118078400 July 152963200 151165700 August 161378650 139932600 September 118087130 104318400 October 88548 100 74069700 November 54764500 54315900 December 50257200 57684000
Subtotal (KKWWD) 1046078800 993268750 (BiddefordSaco) 4176450 323500
TOTAL 1050255250 993592250
MONTHLY SNOW AND RAINFALL
2007 2008 Snow Rain Snow Rain
Inches Inches Inches Inches
January 53 266 170 176
February 203 383 568
March 241 219 222 487
April 259 789 478
May 271 248
June 335 427
July 541 792
August 183 331
September 242 1184
October 463 322
November 09 4 29 485
December 409 161 258 391
Totals 1174 3899 1031 5411
JJodSH lenUuf BOOl
2008 Annual Report Page 3
TRUSTEES AND OFFICERS
From left Trustee Tom Oliver (Wells) Superintendent Norm Labbe Trustee Jim Burrows (Kennebunkport) Trustee Bob Emmons (Kennebunk) Trustee Richard Littlefield (Ogunquit) Assistant Superintendent Scott Minor and Treasurer Wayne Brockway
Page 4 2008 Annual Report
REPORT OF THE KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT
The Kennebunk Kennebunkport and Wells Water District is a quasi-municipal public water utility that was established in 1921 by an act of the Maine State Legislature The District serves an area that encompasses the Towns of Kennebunk Kennebunkport Wells Ogunquit and small portions of Arundel Biddeford and York The area includes a population which varies seasonally from about 30000 to over 100000 It is directed by a four-member Board of Trustees each elected from the Towns of Kennebunk Kennebunkport Wells and Ogunquit
For the Water District 2008 was a unique year marked by cost-saving improvements the completion of several critical projects the resolution of some ongoing litigation and the consideration of selling spring water for resale which became a controversial issue The District is still working to meet the challenge of sustained development pressures Although the regional and national economy took a downturn toward the end of 2008 the District experienced a customer growth rate of 1-12 as compared with the 2 average growth rate of the past dozen years
The District is continually evaluating itself looking for opportunities to improve service and to reduce costs Through attrition job-sharing and cross-training between departments one full time position was eliminated saving over $60000 in wages and benefits The semi-annual hydrant flushing procedures were modified resulting in improved water accountability and a $15000 reduction in operating costs The Districts recently (2007) developed ground water sources were once again instrumental in helping the District meet peak seasonal water demands without the need of purchasing water from neighboring utilities while reducing chemical costs by over $40000 Due primarily to a relatively wet summer the total water production for the year of 0995 billion gallons was 5 less than that of 2007 We are continually searching for additional local high-quality groundwater supplies in spite of the temporary reduction in customer growth we expect that customer growth and water demand will increase over the coming years
As part of a regulatory proceeding relating to ongoing litigation with a local developer the District conducted its first comprehensive Cost of Service study The results of this study indicated that our 9000plusmn annual customers have been subsidizing our 3OOOplusmn seasonal customers for some time The resulting revenue-neutral rate schedule redesign was stipulated (agreed to) by all involved parties late in 2008 with an anticipated implementation date of April 1st2009 The new rate schedule is available on our web site at wwwkkworg
In an effort to help protect its customers from imminent water rate increases driven in part by large cost increases for materials chemicals and energy the District considered selling spring water for resale Due to the recent and ongoing development of a significant well water supply the District had reduced its dependence on Branch Brook by approximately 35 As a result an additional 1400 gallons per minute (2 million gallons per day or 2 MGD) was no longer being withdrawn from Branch Brook during the summer low flow season The District felt that the sale of up to 300 gallons per minute of this now unused Branch Brook water resulting in additional revenues of nearly $1000000 per year was in the best interests of its customers Although the District publically announced this water sale concept in its January 2008 newsletter there was no public adversity to the concept until the Districts June 2nd press
2008 Annual Report Page 5
release which specifically mentioned the companys name with which the proposed water sale was planned The limited but very vocal opposition to the proposal resulted in the District indefinitely tabling further action on the item
The Southern Maine Regional Water Council (SMRWC) which was formed by seven local water utilities in late 2005 has accomplished a significant milestone during 2008 Utilizing a $100000 Credit Quality Improvement (CQI) grant it was awarded by the Maine Municipal Bond Bank in 2007 the Council completed a comprehensive long-range regional water supply study In addition to evaluating existing water supplies and infrastructures of SMRWCs seven member utilities it recommends long term strategies toward assuring a safe and abundant water supply for the region well into the future A significant conclusion reached in the study is that the southern coastal Maine area which extends from north of Portland to Kittery shall someday (in 50 years) be served by two primary water sources Sebago Lake and Saco River
The follOWing is a partial list of distribution projects funded and installed by the District during 2008 These projects typically relate to our goal of optimizing water quality and improving system reliability by replacing outdated and substandard facilities with an eye toward accommodating anticipated growth
Fishers Lane Kennebunkport Replaced 684 feet of old 10 cast iron water main with 16 ductile iron main (fire suppression transmission and water quality improvement)
Alewive Road Kennebunk Replaced 972 feet of old 8 main with 12 ductile iron main (system improvement in conjunction with road rebuilding)
Route One Ogunquit Replaced 1343 feet of old 10 cast iron main with 20 ductile iron main (fire suppression transmission and water quality improvement)
Route One Wells Replaced 1235 feet of old 10 cast iron main with 20 ductile iron main - first phase of a two phase 3100 foot project (fire suppression transmission and water quality improvement)
Webhannet Drive Wells Replaced 740 of 10 amp 6 cast iron main with 12 ductile iron main (system improvement in conjunction with the Town of Wells seawall reconstruction project)
In addition to the above projects individuals and developers funded numerous water main extensions totaling over 3000 feet of new water mains
Drinking water quality remains a top priority We are pleased to report that in addition to making aesthetic water quality improvements with our unique blending of groundwater and surface water all State and Federal water quality standards were met during 2008 By maintaining a well-trained staff and continually upgrading our process equipment and control systems we continually strive to assure the highest degree of reliability in the quality of drinking water for our customers
Page 6 2008 Annual Report
The Trustees of the District appreciate the continuing effort and dedication of their employees as well as the support and cooperation of their customers area contractors and State and local municipal officials
Respectfully submitted
Richard H Littlefield President James E Burrows Vice President Thomas P Oliver Trustee Robert A Emmons Trustee
Normand R Labbe Superintendent Scott J Minor Assistant Superintendent Wayne A Brockway Treasurer
2008 Annual Report Page 7
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT
FINANCIAL REPORT
--7iQgt~ ~~
DECEMBER 31 2008 and 2007
Page 8 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT FINANCIAL REPORT
DECEMBER 31 2008 and 2007
T ABLE OF CONTENTS
Page
INDEPENDENT AUDITORS REPORT
MANAGEMENTS DISCUSSION AND ANALYSIS Introduction of the Financial Statements Comparison of Financial Statements for Current and Prior Years Overall Financial Position and Results of Operations 2 - 9
FINANCIAL STATEMENTS
Exhibit A - Statements of Net Assets Exhibit B - Statements of Revenues Expenses and Changes in Net assets Exhibit C - Statements of Cash Flows
10 11 12
NOTES TO FINANCIAL STATEMENTS 13 - 24
SUPPLEMENTARY INFORMATION
Schedule 1 - Schedules of Changes in Net Assets Schedule 2 - Schedules of Operating Expenses
25 26 - 27
Beny Tal bo Royer Falmouth Maine
2008 Annual Report Page 9
Berry middotTalbot Royer CERT IFIED PUBLlC ACCOUXTATS
~IID INDEPENDENT AUDITORS RElgtORT
To the Board of Trustees Kennebunk Kennebunkport and Wells Water District Kennebunk Maine
We have audited the accompanying statements of net assets of Kennebunk Kennebunkport and Wells Water District as ofDecember 31 2008 and 2007 and the related statements of revenues expenses and changes in net assets and the statements of cash flows for the years then ended These financial statements are the responsibility of the Districts management O ur responsibility is to express an opinion on these financial statements based on our audits
We conducted our audits in accordance with auditing standards generally accepted in the United States of America Those standards require that we plan and perform the audits to obtain reasonable assurance about whether the financial statements are free of material misstatement An audit includes examining on a test basis evidence supporting the amounts and disclosures in the financial statements An audit also includes assessing the accounting principles used and significant estimates made by management as well as evaluating the overall financial statement presentation We believe that our audits provide a reasonable basis for our opinion
In our opinion the financial statements referred to above present fairly in all material respects the financial position ofKennebunk Kennebunkport and Wells Water District as ofDecember 312008 and 2007 and the results of its operations and its cash flows for the years then ended in conformity with accounting principles generally accepted in the United States of America
As fUl1her discussed in Note 16 to the financial statements the 2007 net assets were understated This
was discovered by management of the District during the current year Accordingly an adjustment has
been made to correct net assets as of December 31 2007
The Managements Discussion and Analysis as listed in the table of contents is not a required part of the
basic financial statements but is supplementary information required by accounting principles generally
accepted in the United States of America We have applied certain limited procedures which consisted
principally of inquiries of management regarding the methods of measurement and presentation of the
supplementary information However we did not audit the information and express no opinion on it
The accompanying supplemental information presented in Schedule 1 and 2 is not necessary for a fair presentation of the financial statements but is presented as additional financial data This information has been subjected to the same tests and other auditing procedures applied in the audit of the financial statements referred to above and in our opinion is fairly stated in all material respects in relation to the
financial statements taken as a whole
D~~~((jypoundL--Certified Public Accountants October 26 2009
TcI 20 - 7i l -H 3 Fax 2(J7-7K I - ti7 8 () F und Road lue 100 Ialmoulh lainc O-1(I i www htr -cpa com
Page 10
Truste es James E Burrows Presid e nt Thomas P Oliv er Vi c e Pres ident Ric hard H Littlefi e ld Robed A Enunons
Normand R Labbe Supe rintendent Scott J Minor Ass istant Superintendent Vayne A Brockway Treasurer
2008 Annual Report
Kennebunk Kennebunkport
and lNells Nater Dlstricl PO Box 88 92 Main Street Phone 207-985-3385 Kennebunk Maine 04043 Fax 207-985-3102
wwwkkworg
Kennebunk Kennebunkport and WeUs Water District Managements Discussion and Analysis
Year Ended December 31 2008
Introduction of the Financial Statements
Overview of Financial Report
The District was established in 1921 as a quasi-municipal water utility district organized by a special act of the Maine State Legislature to provide and maintain a water treatment and distribution system for the inhabitants of the District The District serves the Towns of Kennebunk Kennebunkpoli Wells Ogunquit and pOliions of Arundel York and Biddeford The District is governed by a four member Board of Trustees one elected from each of the Towns of Kennebunk Kennebunkport Wells and Ogunquit The District is regulated by the Maine Public Utilities Commission hereinafter called the Maine Puc
The District uses a proprietary fund with two board designated funds The Districts fund is financed and operated in a manner similar to private businesses The two board designated funds are the water supply protection fund and the system development fund
This Management Discussion and Analysis (MDampA) serves as an introduction to the audited basic fmancial statements and notes The MDampA is the District managements analysis of its financial condition and perfonnance It is presented to give the reader more insight on the Districts finances
The Districts basic financial statements include
- Statement ofNet Assets - Statement of Revenues Expenses and Changes in Net Assets - Statement of Cash Flows - Notes to Financial Statements - Schedule of Changes in Net Assets - Schedule of Operating Expenses
c 2
2008 Annual Report Page 11
Comparison of F inancial Statements for Current and Prior Years
Condensed Statement of Net Assets
2008 2007 Difference Current Assets $ 1420828 $ 1521587 $ (100759) (66) Other Assets 30094 29695 399 13 Capital Assets 35223953 34101644 1122309 33 Special Funds 674442 305118 369324 1210 Total Assets 37349317 35958044 1391273 39
Current Liabilities Long-term Debt Other Liabilities
Total Liabilities
1059731 4812583 1496349 7368663
887458 4584596 1361953 6834007
172273 227987 134396
534656
194 50 99 78
Net Assets Unrestricted $ 29 980654 $ 29124037 $ 856617 29
Current Assets
The decrease in current assets by $100759 primarily resulted from a decrease in cash and cash equivalents that were offset by an increase in Bond Proceeds Receivable
The decrease of cash and cash equivalents is primarily related to lower 4th quarter billing levels than the prior year which saw unusually dry weather all summer Inventory was reduced by $5910 due to specific efforts to reduce minimum stock
Other Assets
Other assets increased by $399 in 2008 The increase was due to new issuance costs exceeding the current year amortization of previous bond issuance costs
Capital Assets
Capital assets grew by $1122309 in2008 That increase consisted of
Additions Retirements Net Change Utility property $ 1400789 $ (438026) $ 962763 Allowance for depreciation (845522) 437970 (407552)
5 555267 $ ( 56) 555211 Change in construction work in progress 567098
122309
The additions to utility property included $282333 of contributed capital Utility property retirements included $206048 of office computers and equipment $145825 in mains $48505 in vehicles and equipment and $37648 in meters hydrants and services
The increase in construction work in progress was related to the fact that due to the early onset of winter weather in 2007 there had been no capital projects in process at year end 2007 The Route One Wells SRF project was in process at year end in 2008
3
Page 12 2008 Annual Report
Special F unds
During 2008 Special Funds increased by a net amount of$369324 This asset category increased primarily as a result of an appropriation from retained earnings of $227200 to the Water Supply Protection Fund based on 2007 net earnings as allowed by Maine law
The Other Post Employment Benefits (or O PEB) Fund increased by a net amount of$132780 primarily due to funding contributions made during the year
The combined investment income in 2008 for all Special Funds was $12603 (as compared to $22893 in 2007)
Long-term Debt
Long-term debt increased by a net amount of $227987 in 2008 The District financed a major main replacement project on Route 1 in Wells during 2008 with a 20 year $757350 low interest SRF bond financed through the Maine Municipal Bond Banle Regular principal repayments in 2008 amounted to $500458
Current Liabilities
Current liabilities increased by a net amount of $172273 between 2007 and 2008 The major change for the year was an increase in accounts payable of $164338 The increase in Accounts Payable was related to the major project on Route 1 Wells which was in process at year end
Other Liabilities
Customer deposits for construction increased by the amount of $92395 while the post retirement benefit accrual increased by $54863 Deferred credits which are interest refunds received from bond refinancing decreased by $12862 due to the current year amortization of the deferred credits The net total increase in other liabilities was $134396
Condensed Statement of Revenues Expenses and Changes in Net Assets
2008 2007 Difference
Operating Revenue
Depreciation Expense Other Operating Expenses Net Non-operating (Income)
Total Expenses
Change in Net Assets before ContJibutions Contributions
Change in Net Assets
Beginning Net Assets
Ending Net Assets
$ 5337269 $ 5303336 $ 33933
845522 4071 871 (154408)
4762985
807932 3926819
(3791 ) 4730960
37590 145052
(150617) 32025
574284 _ 282333
572376 436734
1908 (154401 )
856617 1009110 (152493)
29124037 28114927 1009110
$2228Q654 $ 29l2UUl $ 856611
6
46 36
39730 7
3 (353)
(151)
36
29i
4
2008 Annual Report Page 13
Operating Revenue
The vast majority (about 99) of $559 million in 2008 operating revenue comes from two sources Metered water revenue and public and private fire protection charges
Metered water revenue ($457 million) - The Districts Annual metered customers are billed quarterly The billing includes a minimum charge (based on the size of their meter) for a minimum amount of cubic feet of water and a charge for each additional hundred cubic feet of water used above the respective minimums Its Seasonal customers are billed a minimum charge in the spring and billed again in the summer andlor in the fall if consumption exceeds the yearly minimum allowance based upon a separate seasonal rate schedule Metered water rates are regulated by the State of Maines Public Utilities Commission During 2008 metered water revenue increased by just 4 ($02 mill ion) due primarily to periods of unusually wet weather and decreased customer growth
Public and private fire protection ($71 million) - This revenue includes charges to local municipalities for hydrants (public fire) and privatenon-municipal organizations for ready to use water capacity for both hydrants and sprinkler systems Fire protection charges are also regulated by the State of Maines Public Utilities Commission Public and Private Fire Protection Revenue for 2008 increased by 11 from $69 million in 2007 This was due primarily to the 2007 increase in rates which became effective April 1 2007 Additional revenue came from new private fire customers during the year as well as new public fire hydrants
Depreciation Expense
Depreciation expense went from $807932 in 2007 to $845522 in 2008 an increase of 46 This increase can be attributed to the general growth in capital assets during 2008
Other Operating Expense
Non-depreciation operating expense increased from $393 million in 2007 to $407 million in 2008 by 37 The expenses consisted of
2008 2007 Difference Salarieswages $ 1655632 $ 1586301 $ 69331 43 Fringe benefits 1149282 1077237 72045 66 Purchased water power amp chemicals 461706 427322 34384 80 Operational amp maintenance supplies 290595 319329 (28734) (90) Legal and audit fees 64541 79677 (15136) (190) Contracted services amp Equipment Rentals 223197 257237 (34040) (133) Vehicle maintenance 51393 45892 5501 1l9 Bad Debt Expense 6526 (6526) (1000) Insurance 102533 109544 (7011) (65) Miscellaneous expenses 20285 17754 2531 (142 Regulatory Commission Exp-Other 52707 52707
$ 4071B2L ~_l926JU2 j) 145-gtQ)2 J~
Expense category explanations
Salarieswages - This line item represents the amount of salary and wages that were expensed in these years not the total salary and wages paid to the employees Portions of the amount of salaries and wages paid to the employees are capitalized and therefore shown on the Statement of Net Assets The pay rates for District employees were approximately 40 higher in 2008 than 2007 The employee cost of living raises accounted for the vast majority of the $69000 increase The remainder of the increase was due to a lower amount of capitalized labor during 2008
5
Page 14 2008 Annual Report
Employee benefits - The Districts portion of health insurance costs increased 40 due primarily to increased premium costs The number ofemployees insured varies but averages 39 employees in a given month
Purchased water power amp chemicals - Purchased Power costs increased by $32K over 2007 as a result of a 13 increase in the average cost per Kilowatt hour from 119 cents to 135 cents Filtration Plant Chemical costs were higher by $5K in 2008 a 28 increase from 2007 largely due to unit price increases Purchased water costs were down in 2008 by $(2K) Both purchased water and chemical usage were down somewhat due to the continued heavy reliance upon the Districts new Merriland River Well which produced 35 of the Districts total pumpage during its second year ofoperation (up from 31 in 2007)
Legal and Audit Fees - Legal Fees decreased ($ 16K) over 2007 as a result ofless expenses incurred during 2008 More than 75 of these expenses were due to a complaint first filed during 2005 with the Maine Public Utilities Commission concerning a dispute of the Districts Metering Policy and System Development Charge with respect to a large new development of seasonal cottages
Operational and maintenance supplies - This categOlY includes all material amp supply expenses related to the operation and maintenance of the Plant Distribution and Administrative areas and include items such as maintenance and repair parts lab supplies tools office supplies telephone waste disposal safety equipment and training and miscellaneous expenses These expenses decreased by ($29K) or (9) overall from 2007 One of the larger reasons for this decrease was due to the dredging of the Branch Brook which occurred in 2007 Another factor was a decreased level ofwater main breaks over the previous year
Contracted services amp Equipment Rentals - This category which includes a large array of services provided to the District by outside vendors decreased by (132) or approx ($34K) during 2008 The largest decrease involved source related consulting ($26K) from 2007 In addition contracted services at the Filtration Plant decreased by ($27K) largely due to the 2007 dredging project Distribution system repair services for mains hydrants and services as a group were up $17K
Bad Debt Expense - The District uses a five year averaging formula each year to determine the level ofbad debt expense required During 2008 it was not necessary to add any additional amount to the reserve based on this formula (The 2007 expense was $6K)
Insurance - Insurance costs decreased by ($7K) or (649) from 2007 The District was able to lower its insurance expense due to a combination of its competitive bid process and soft market conditions
Net Non-Operating Income
This item is primarily made up of $244762 of interest expense in addition to utility regulatory fees of $40691 These expenses were offset by $253285 of Tank Rental Revenues and a one-time gain of $164767 on the sale of an old storage tank lot as well as interest income of$20405
Contributions
Contributions occur when development takes place within the Districts service area The contributions for 2008 and 2007 were
2008 2007 Difference 00
Main Extensions $ 0 $ 0 $ 0 System Development Charges 210072 349742 (139670) Services 30000 50000 (20000) Meters 26962 31 192 ( 4 230) Miscellaneous 15299 5)00 9499 Totals $ 282 $ 436734 $ (1544012
6
2008 Annual Report Page 15
Overall Financial Position and Results of Operations
To determine the change in the Distrids financial position in the past year we have focused on two elements fmancial ratios and revenue stability
Financial Ratios
Two of the key financial ratios for analyzing the Districts financial position are the current ratio and the coverage ratio During 2008 the Districts current ratio declined from 171 to 134 while the coverage ratio improved from 224 to 229 The increase in the Districts coverage ratio in 2008 occurred largely due to the increase in miscellaneous income related to the land sale
Current Ratio 2008 2007
Current assets $ 1420828 $ 1521587 Current liabilities 1059731 887458
Current Ratio 134 171
Coverage Ratio 2008 2007
Operating revenue $ 5337269 $ 5303336 Non-operating Rental Revenue 253285 224054 Interest income 20405 51 845 Miscellaneous income 168445 9848 Gross revenues 5779404 5589083
Operating expenses 4917393 4734751 Depreciation (845522) (807932) Expenses 4071 871 3926819
Net available - debt service 3
Principal payments $ $ 500219 Interest 240859
$ 741078
Coverage ratio 229 224
Revenue Stability
Most of the Districts operating revenue 99 in both 2008 and 2007 comes from water assessments These revenue sources are stable and were relatively unchanged between 2008 and 2007
Water rates both metered and fire protection are regulated by the State of Maines Public Utilities Commission (PUC) The PUC sets rates that allow the District to maintain operations and pay debt service The Districts last rate increase became effective on 4112007
In addition the Districts metered water customer base is not concentrated Residential customers who make up 11497 of the Districts 12736 water connections (903 ) provided 603 of all operating revenue in 2008 and 60 0 in 2007 Non-residential metered customers represented 253 of all operating revenue in 2008 and 258 in 2007
7
Page 16 2008 Annual Report
Fire protection (public and private) was 13 3 of all operating revenue for 2008 up 2 from 13 1 in 2007
Operating revenue by type
2008 2008 2007 2007
Metered - residential $ 3218754 603 $ 3184295 600
Metered - non-residential 1352374 253 1365368 258
Public fire 606420 114 597781 11 3
Private fIre 102000 l9 97016 l8
Other operational revenue 57721 ll 58876 ll
Total operating revenue L~17269 1000 $ 5303 336 100Q
Significant Changes to Individual Funds
Operating and Management Fund
Operating revenue increased only by 6 in 2008 largely due to wet summer weather
Operating expenses (excluding depreciation) were up 37 overall from 2007
Water Supply Protection Fund
2008 and 2007 Revenue 2008 2007 Difference
Interest Income 9287 $17483 $ (8196) (469)
2008 and 2007 AdditionslWithdrawals 2008 2007 Difference
U 27200 1000Additions to Fund $Q
1000Withdrawals from Fund u $)~
System Development Fund
2008 and 2007 Revenue 2008 2007 Difference
Interest Income $ 25 $14 $ 11 78 6
8
2008 Annual Report Page 17
Other Post Employment Benefits Fund (OPEBF)
2008 and 2007 Fund Balance 2008 2007 Difference
Fund Balance 225 952 $ 931T $ 132~ 1425
Significant Budget Variances
The District is not legally required to adopt budgetary accounting and reporting However an annual budget is prepared by management and approved by the Board of Trustees The budget is prepared for the operating revenues and expenses
Significant Capital Asset and Long-term Debt Activity
Every year the Superintendent prepares the capital budget with input from the management staff He submits this to the Board of Trustees for approval If a capital expenditure is incurred during the year which is not included in the capital budget the Superintendent will submit this expenditure to the Board of Trustees for supplemental approval
Overall utility property increased by $96 million from $4624 million to $4720 million The allowance for depreciation grew by $41 million and construction work in progress increased by $57 million Net utility property increased from $3410 million in 2007 to $3522 million in 2008
Long Term Debt
During 2008 the District borrowed $8 million in a 20 year serial bond from the Maine Municipal Bond Bank for a large water main replacement project The District also retired $5 million oflong term debt
The total bonded debt (both the Long-term debt and the current portion) activity for 2008 is detailed below
Beginning Balance Issues Retires End Balance
$5085054 $152350 [$500458) ~1946
REQUESTS FOR INFORMATION
This financial report is designed to provide a general overview of Kennebunk Kennebunkport and Wells Water Districts finances Questions concerning any of the information provided in this report or requests for additional financial information should be addressed to Wayne A BrockWay Tfeasurer KKampW Water District PO Box 88 Kennebunk ME 04043
9
Page 18 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT DECEMBER 31 2008 and 2007
BASIC FINANCIAL STATEMENTS
Berry Ta lbot Royer Fa lmouth Maine
2008 Annual Report Page 19
Exhibit A
KENNEBUNK KENNEBUN KPORT AND WELLS WATER DISTRICT STATEMENTS OF NET ASSETS
DECEMBER 31 (Restated)
ASSETS 2008 2007
Current Assets
Cash and Cash Equi va lents $ 4313 14 $ 974870
Accounts Receivab le - Trade Net 224082 247368
Accounts Receivable - Other 1839 131 6
Bond Proceeds Recei vab le 470577 0
Materials and Supplies Inventory 204504 2104 14
Prepaid Expenses 88 51 2 876 19
Total Current Assets 1420828 15215 87
Other Special Fund s Water Supply Protection Fund 44 745 8 210939
System Development Fund 1033 1008
Other Post Employment Benefits Fund (OPEBF) 225 95 1 93171
Total Other Special Funds 674442 305 11 8
Utility Plant in Service 47202686 4623 992 3
Less Accumul ated Depreciati on ( 125 4583 1) (12138279)
Net Utility Pl ant in Service 34656855 34 101 644
Construction Work in Pro gress 567098 0
Net Utility Plant 352 23953 34 10 1644
Other Property Non-Utility Property 225 91 22 591
Deferred Charges
Un amorti zed Bond Issue Costs 7503 71 04
TOTAL ASSETS 37 34 93 17 35 958 044
LIABILITIES
Current Liabi lities
Accounts Paya ble 27 1511 10 7 173
Other Accrued Liabilities 2588 57 22 2945
Capital Lease 0 56882
Current Portion of Long-Term Debt 529363 50045 8
Total CurTent Li ab iliti es 105973 I 887 458
Long-Term Debt 4 8 12583 4 584 596
Deferred Credits Customer Adv ances for Construction 340766 2483 7 1
Deferred Bond Interest 59 3 I I 72 173
TOlal DefelTed Cred its 400077 320544
Post Retirement Benefits 1096272 1041409
TOTAL LIABILITIES 7368663 68 34 007
liT ASSETS
In ves led in Capital Assets Net of Relaled Debt 29 88 95 10 29023 694
Unrestricted 9 1144 100 3 43
TOTAL NET ASSETS $ 29 9806 54 $ 29 12403 7
The Accompanying Notes are an Integral arl of These Statements
Ile ry Talbo Ro) ltI Flmouth Maille 10
Page 20 2008 Annual Report
Exhibit B
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT STA TEMENTS OF REVENUES EXPENSES AND CHAN GES IN NET ASSETS
YEARS ENDED DECEMBE R 31
(Restated) 2008 2007
OPERA TING REVENUES Metered-Residential $ 3218 754 $ 3184295 Metered-Commercial J 3523 74 1365368 Public Fire Protection 606420 597781 Private Fire Protection 102000 97016 Local Municipalities 491 55 48181 Miscellaneous Service Revenues 8566 10695
Total Operating Revenues 5337 269 5303336
OPERA TING EXPENSES Operation and Maintenance (Schedule 2) 407 187 1 3926819
Depreciation 845522 807932
Total Operating Expenses 491 73 93 473475 1
OPERA TING INCOME 419876 568585
NON-OPERA TING INCO ME Rental Revenues 253285 224054
Interest Income 20405 51845
Merchandise and Jobbing Income 3089 51 72
Miscel laneous Non-Utility Income 589 4676
Gain on Disposal of Utility Plant 164767 deg Total Non-Operating Income 442135 285747
NON-OPERATING EXPENSES Interest Expense 244762 240859
Taxes Other than Income 40691 39747
Amortization of Bond Issue Costs 699 793
Miscellaneous Non-Utility Expense 1575 55 7
Total Non-Operating Expenses 287727 281 95 6
CHANGE IN NET ASSETS BEFORE CONTRIB UTIONS 574284 572376
CONTRIB UTIONS Main s Services Meters and Hydrants 282333 436734
CHANGE IN NET ASSETS 8566 17 10 09 11O
NET ASSETS - AT BEGINNING OF YEAR 291 24 037 28114927
NET ASSETS - AT END OF YEAR $ 29980654 $ 29 1240 37
The Accompanying NOl es are an Integral Part oj Th ese Sta tements
J I Berry Tal bot Rover Fal mouth Mnin~
2008 Annual Report Page 21
Ex hibi t C
KENNEBUN K KENNEBUN KPORT AND WELLS WAT ER DISTRICT
STATEMENTS OF CASH FLOWS YEARS ENDED DECEMBER 31
2008 2007 CASH FLOWS FROM O PERATING ACTIV ITIES
Cash Rece ived from Customers $ 536627 1 $ 52998 17
Cash Payme nts to Suppliers and Contractors ( 1157 11 9) ( 1321 240)
Cash Payments to Employee Serv ices (2697475) (2584039)
Net Cash Provided by Operating Acti vities 15 11 677 1394538
C ASH FLOWS FROM CAPITAL AND fmL ATED FI NANCI NG ACTIVITI ES Proceeds from Lo ng -Tenn Borrowings 286 773 900000
Re payment of Long -Tenn Debt (557340) (554 683)
Transfer of Funds from (to) the Water Supply Protection Fund (227 200) 252502
Transfer of Funds from (to) the Other Post Employment Benefits ( 132 780 ) 70608
Proceeds from Sa le of Fixed Assets 57 4123
Gain on Sale afF ixed Asse ts 164767 0 In terest Paid (259 630) (25 I 3 48)
Acqui si ti ons and Construct ion of Operating Property ( 1967888) (2 548664)
Payment of Bond Issue Costs ( 1099) 0
Contributi ons in Aid of Cons tructi on Received 374 728 54 6046
Net Cash Used by Capital and Related Financ ing Acti viti es (231961 2) (15 8 1416)
CASH FLOWS FROM INVESTING ACTIVITIES Rent In come 253285 22 4054
Interest Income Recei ved 20405 5 1845
Reinv ested I nves tm ent In come ( 17497) ~ Net Cash Provided by Inves ting Activ ities 264 379 258402
NET INCREASE (DECREASE) IN CASH AND CASH EQ UIVAL ENTS (5435 56 ) 71 524
C ASH AND CASH EQUIVALENTS - BEGINNING OF YEAR 974 870 9033 46
CASH AND CASH EQUIVALI~NTS - END OF YEAR $ 431 314 $ 974870
RE CONCILIATION OF OPERATING INCOME TO NET CASH PRO VIDE D BY OPERAT1NG ACTIVITIES
Operating Income $ 419876 $ 568585
De prec iation 845522 807932
Jobbing Income 3089 5172
Miscellaneous Non-Utility Income 589 553
Taxes Other tha n I ncome (40691) (39 747 )
Mi sce llaneous No n-Utili ty Expense ( 1575) (557)
Changes in Asse ts and Liab i Iiti es (Increase) Decrease in
Accounts Receivab le 22763 ( 10373)
In ventory 5910 26 64 3
Prepa id Ex pense (893) 23395
(Decrease) Increase in Accou nts Payab le 164338 (324 77)
Oth er Acc ru ed Liabi I ities 37886 5824
Post Ret irement Benefits 54 8 63 39588
Net Cash Pro vided by Ope rati ng Acti vi ties $ 1 5 11 677 $ 139453 8
SUPPLEMENTAL DISC LOSURE INFORMATlOl
Equ ipment Purchased Through Non -cash Transactions pound 0 $ I I 1345
The Accompanying Noles arc unlnlegm Por i aThese Slulel11en ll
Beny 1 athol ROI CI Fdimolilh Mai ne 12
Page 22 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 1 - SUMMARY OF ACCOUNTING POLICIES
The summary of significant accounting policies of Kennebunk Kennebunkport and Wells Water District hereinafter called the District are presented to assist in understanding the representations of the District s management who is responsible for their integrity and objectivity These accounting policies conform to accounting principles generally accepted in the United States of America and have been consistently applied in the preparation of the financial statements
Nature of Business
The District was established in 1921 as a quasi-municipal corporation organized by a special act of the Maine State Legislature to provide and maintain a water treatment and distribution system for the inhabitants of the District The District serves the Towns ofKennebunk Kennebunkport Wells Ogunquit and portions of Biddeford Arundel and York The District is governed by a four member Board of Trustees one elected from each of the Towns of Kennebunk Kennebunkp01i Ogunquit and Wells The District is regulated by the Maine Public Utilities Commi ssion hereinafter called the Maine P U C The District extends credit to its customers that consist of residential commercial and governmental entities at regular terms without collateral
Basis of Accounting
The financial statements of the District have been prepared on the accrual basis of accounting and accordingly reflect all significant receivables payables and other liabilities
13
2008 Annual Report Page 23
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 1 - SUMMARY OF ACCOUNTING POLICIES (Contill ued)
Basis of Presentation
The financial statements have been prepared in confonnity with accounting principles generally accepted in the United States of America as applied to governmental units utilizing an enterprise fund to account for its operations that are financed and operated in a manner similar to private business enterprises The intent of the governing body is that the periodic determination of revenues earned expenses incurred and net income is desired for purposes of facilitating management control and accountability The District complies with Governmental Accounting Standards Board (GASB) Statement No 20 relating to Governmental Entities that use Proprietary Fund Accounting and No 34 related to basic financial statements and management discussion and analysis report For enterprise funds GASB Statement Nos 20 and 34 provide the District the option of electing to apply F ASB pronouncements issued after November 30 1989 The District has elected not to apply those pronouncements
Proprietary Funds distinguish operating revenues and expenses from non-operating items Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary funds principal ongoing operations The principal operating revenues of the Districts proprietary funds are the net charges to customers for water usage Operating expenses include expenses on source and pumping operations and maintenance water treatment transpOliation and distribution operations and maintenance customer account administrative and general and depreciation on capital assets All revenues and expenses not meeting this definition are reported as non-operating income and expenses Rental revenues from various wireless cellular companies are treated as non-operating income
Utility Plant
Utility plant is stated at cost and depreciation is calculated on the straight-line method at rates established by the Maine Pue Useful lives pursuant to Chapter 680 of the Maine Pue range from 5 to 100 years Utility property retirements are charged in total to the accumulated depreciation account when they occur
Capitalization Policy
Expenditures that materially increase values change capacities or extend useful lives are capitalized The amounts charged to utility plant accounts represent all reasonable and necessary costs including labor materials overhead equipment charges and interest costs incurred during the construction period Routine maintenance and repairs are expended as incurred
14
Page 24 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 ami 2007
NOTE I - SUMMAR Y OF A CCOUNTING POLICIES (Continued)
Contributions in Aid of Construction
Pursuant to GASB Nos 33 and 34 contributions in aid are reported as income
Cash and Cash Equivalents
For purposes of the statement of cash flows the District considers all highly liquid investments with an initial maturity of three months or less to be cash equivalents
Inventory
Materials and supplies inventories are valued at the lower of cost or market using the weighted average cost method
Unamortized Bond Issue Costs
Costs incurred to issue long-term bonds together with discounts allowed at the time ofpurchase are amortized on a straight-line basis over the term of the bond issue Amortization expenses for 2008 and 2007 were $699 and $793 respectively
Allowance for Bad Debts
The District uses the allowance method to account for uncollectible accounts receivables The allowance for doubtful accounts is based on prior years experience and managements analysis of possible bad debts
Use of Estimates
The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the rep0l1ed amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and reported amounts of revenues and expenses during the repol1ing period Actual results could differ from those estimates
15
2008 Annual Report Page 25
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 2 - DEPOSIT AND INVESTMENTS
Custodial Credit Risk
Custodial credit risk is the risk that in the event of the banks failure the District will not be able to recover the value of its deposits and investments that are in the possession of an outside party
Deposits
As of December 312008 $201645 of the Districts bank balance of $451659 was subject to custodial credit risk as follows
Collateralized with securities held by the pledging bank in the District s name $ 20164~
Investments
The State of Maine authorizes the District to invest in obligations backed by the US government and agencies repurchase agreements and certain corporate stocks and bonds
The Districts MBIA-Class investment is in a local government investment pool designed to make the managing of public funds safer and easier to access The investment is backed by corporate bonds US Treasury and Agency bonds mortgage backed securities and a money market fund The MBIA - Class investment pool is rated AAA-VI
At December 31 2008 investments consi sted of the following
Fair Market Maturity Value
MBIA Class Investment Pool NA U14442
16
Page 26 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 3 - OTHER SPECIA L FUNDS
The Board of Trustee s has internally restricted funds for future use These special fund balances as of December 312008 and 2007 are as follows
Water Supply Protection Fund
Pursuant to Sec 135-A MRSA Sec 6113 of State of Maine law a consumer-owned water utility may establish a water supply protection fund to which a sum may be credited annually from surplus funds The balance of the fund as of December 31 2008 and 2007 was $447458 and $210939 respectively Please refer to Note 9 for further discussion of this fund
System Development Fund
In accordance with the Maine P Uc regulations the District is authorized to impose a charge to customers who expand their water capacity All funds collected must be segregated and maintained in a separate interest bearing account and the revenue dedicated as required by 1m The District submits to the Maine PUc a financial activity repoli annually The balance of the fund as of December 31 2008 and 2007 was $1033 and $1 008 respectively
Other Post-Retirement Benefits Fund
In accordance with Statement of Financial Accounting Standards (SFAS) No1 06 as amended by No 132 Employers Disclosure about Pensions and Other Post-Retirement Benefits the District provides certain health care and sick time benefits for retired employees Substantially all of the District s employees may become eligible for those benefits if they reach normal retirement age while working for the District The District started funding the Other Post-retirement Benefits in 2006 The cash balance at December 312008 and 2007 was $225952 and $93171 respectively The net periodic benefits cost based on the actuarial repOli for the years ending 2008 and 2007 were $143026 and $121666 respectively
NOTE 4 - ACCOUNTS RECEIVABL E - TRA DE
The amount for accounts receivable is shown as net of the allowance for bad debts as follows at December 31
2008 2007
Accounts Receivable $ 231 891 $ 255602
Less Allowance for Bad Debts (7 809) (8234)
$ 224Q82 $ 247 36pound
17
2008 Annual Report Page 27
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 5 - UTILITY PLAN T AND EQUIPMENT
The following is a summary of property plant and equipment at December 31
Depreciation Rate Beginn ing Add itions Retirement Ending
Organizational Costs N A $ 50709 $ 0 $ 0 $ 50709 Land N A 28 19729 154 0 2819883 Structures 2 - 3 4042463 29352 0 4071 815 Impounding Dams
And Reservoirs 2 58443 6834 0 65277 Intake and Suction
Mains 15 17455 0 17455 Wells 2 855 590 296 0 855 886 Pumping Equipment 4 1833 137 22735 0 1855872 Purification
Equipment 2 1236332 49608 0 1285 940 Tanks and Standpipes 133 - 4 2530785 0 0 2530785 Transmission and
Distribution Mains 1 24363767 695255 (145825) 24913197 Services 3 4458076 341739 (7450) 4792365 Meters 4 14 15310 66510 (25998) 1455822 Fire Hydrants 15 782158 39749 (4200) 817707 General Equipment 10 1775969 148557 (254553) 1669973
46239923 1400789 (438026) 47202686 Less Accumulated
Depreciation (12138279) (845522) 437970 (12545831 ) Construction Work in Progress 0 5671098 0 567098 Net Property and
Equipment $ 34JOL644 $ U22J65 $ (56) $3522953
The depreciation expense for the years ended December 31 2008 and 2007 was $845522 and $807932 respective ly
18
Page 28 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 6 - LONG-TERM DEBT
Bonded indebtedness and land mortgage payable including amounts due currently are summarized as follows at December 31
Bonds Payable
Issue Maturity Beginning Ending Rate Date Date Balance Addition Retirement Balance
500 -785
613 - 675 522 - 652
209 - 429
300 - 570 180 - 625
284
7-88 5-91 10-94
10-03
10-05 10-06
11-08
November 20 18
October 20 11 November 2014
November 2018
November 2020 November 202 1
October 2028
$ 748386
300000 420000
916666
866668 933334
0 4185054
$ 0
0 0
0
0 0
757350 757350
$ (48793)
(75 000) (60000)
(83333)
(66666) (66666)
0 (400458)
$ 699593
225000 360000
833333
800002 866668
757350 4541946
Mortgage Payable - Land 42 11-07 October 2016 900000
$ 5085054 $ _ ----0
0 _ (100000)
11500458) 800000
5341946
Current
Long-term
$ 500458
4584596
$ 5085054
$ 529363
4812583
5341946
Annual scheduled maturities of long-term debt are as follows
Year Principal Amount
Interest Amount
2009 2010 2011 20 12 201 3
2014-2018 2019 - 2023 2024 - 2028
$ 529363 530526 531741 476012 477847
2031768 533937 230752
liJ1L946
$ 250295 225756 197964 170178 145 938 387751
64444 20027
$ 14623 53
19
2008 Annual Report Page 29
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 7 - CAPITAL LEASES
During 2007 the District leased equipment under an agreement that is classified as capital leases The cost of the equipment under capital lease is included in the statement of net assets as utility plant in service in the amount of$114298 Accumulated amortization of the leased equipment at December 312008 and 2007 was $19559 and $8129 respectively Amortization of assets under capital leases is included in depreciation ex pense The capital lease was paid in full in 2008
NOTE 8 - DEFERRED CREDIT
At December 31 2008 and 2007 the deferred credits consisted of
Customer Advances for Construction
The District receives advances for construction from or on behalf of customers Unused advances are refunded to the customers once the projects are completed Customers advances aggregated to $340766 and $24837 1 in 2008 and 2007 respectively
Deferred Bond Interest
Refunds received from bond refinancing are capitalized and amortized over the remaining life of the bond decreasing interest expense in the current and subsequent years The total reduction of interest expense for years ended 2008 and 2007 was $12862 and $15 I 04 respectively Deferred bond credit for the years ended 2008 and 2007 was $593 11 and $72173 respectively
NOTE 9 - APPROPRIA TIONS OF NET ASSETS
The District has establ ished appropriated net assets for various purposes At December 312008 and 2007 appropriated net assets were as follows
Funded Debt Retired Through Surplus
The Di stricts policy is to appropriate fro m net income annually an amount equal to the principal payment of the bonds Appropriations at December 31 2008 were $400458 The appropriated funded debt retired through surplus balance at December 31 2008 and 2007 was $13 3605 02 and $12960044 respectively
20
Page 30 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 9 - APPROPRIA TIONS OF NET ASSETS (Continued)
Water Supply Protection Reserve
Pursuant to Sec 135-A MRSA Sec 6113 of State of Maine law a consumer-owned water utility may establish a water supply protection fund to which a sum may be credited annually from surplus funds The annual credit may not exceed 5 of the prior years total revenue Interest earned in the fund must remain in the fund and be used solely for the purposes of the fund For the year ended 2008 there was an adjusted Public Utility Commission calculated net income of $255566 and a maximum allowed appropriation of $274988 Due to lack of operating cash the Board of Trustees decided not to appropriate in 2008 By Maine state law the District is allowed to appropriate within one year after the District s year end The Board reserves the right to exercise this option The interest income for the years ended 2008 and 2007 was $9287 and $17483 respectively The cumulative balance of the reserve at December 31 2008 and 2007 was $447426 and $438139 respectively
Mortgage Payment Appropriation
The District appropriates from net income annually an amount equal to the years principal payment on the mortgage Appropriations for the year ended 2008 was $100000 The appropriated mortgage payment balance at December 31 2008 and 2007 was $450000 and $350000 respectively
NOTE 10 - EMPLOYEE RETIREMENT PLAN
Effective july 1 1996 the District became a participant of the Maine State Retirement Systems (MSRS) cost sharing multiple employer consolidated retirement plan Accordingly due to the consolidation details ofthe pension obligation pertaining to the District can no longer be presented Additional information may be obtained from the MSRS
Under the participating local district (PLD) consolidated retirement plan participants contribute 65 of earnable compensation The Districts contribution to the plan is approximately 3 of earnable compensation This amount is either increased or decreased by the amortization of the Districts Initial Unpooled Unfunded Actuarial Liability (IUUAL) over the next 9 years from july 1 2006 The Districts net contributions for the years ended 2008 and 2007 were $44531 and $43160 respectively
Employees participating are eligible for normal retirement upon attaining the age of sixty and fi ve or more years of service or early retirement after compl eting twenty-five or more years of creditable service Vested participants are entitled to a retirement benefit equal to a fraction of the average final compensation multiplied by the years of membership service (discounted for early retirement)
21
2008 Annual Report Page 31
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 11 - INCOME TAXSTATUS
The District qualifies as a tax exempt organization under the provisions of the Internal Revenue code and is not subject to any State or Federal income taxes
N OTE 12 - 7 TEST
Pursuant to Chapter 670 of the Maine Pue regulations a water utility must annually determine if in of any three consecutive years its adjusted net income has equaled or exceeded 7 of the utilityS annual operating expenses This test is calculated by multiplying 7 of the total utility operating expenses which are composed of operation and maintenance expenses depreciation and amortization and taxes other than income taxes
For years ended 2008 and 2007 the Districts adjusted net income did not equal or exceed 7 of its annual operating expenses
NOTE 13 - RISK MANA GEMENT
The District is exposed to various risks of loss related to torts theft of damage to and destruction of assets errors and omissions and natural disasters for which the District carries commercial insurance Based on the coverage provided by commercial insurance purchased the District is not aware of any material actual or potential claim liabilities that should be recorded at December 31 2008 Settled claims have not exceeded insurance coverage for any of the past three fiscal years
Litigation
The District is subject to certain legal proceedings and claims which arise in the normal course of conducting its activities In the opinion of management the District has defensible positions
NOTE 14 - REVENUE FROM OPERA TING LEASES
The District leases various water tank sites to wireless cellular companies under long-term operating leases The leases are primarily five-year terms with consecutive renewal terms Rental increases are generally equal to the change in the CPI index during such year Rental revenues are recognized as earned over the term of the leases For years ended 2008 and 2007 total rental revenue was $253285 and $224054 respectivel y
22
Page 32 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 312008 and 2007
NOTE 15 - OPERA TING LEASE COMMITMENT
The District entered into a five-year agreement to license accounting software equipment and services with an application service provider The agreement expired on June 30 2008 and was renewed for a three-year period which commenced on July 1 2008 Under the agreement the District is obligated to pay minimum annual license fees as follows
Year Amount 2009 $ 60727 2010 60727 2011 30364
License fees for the years ended 2008 and 2007 were $54413 and $48098 respectively
NOTE 16 - PRIOR PERIOD ADJUSTMENT
The District has restated its previously issued 2007 financial statements due to advances for construction in the amount of$I006382 This liability represents many years of accumulation of monies given to the District by customers for projects to be done for them The monies had been used and the projects had been completed The utility assets had been transferred to the District This liability occurred before the adoption of GASB Statement No 34 As a result of the adjustment the 2007 beginning net assets were increased by $1006382
NOTE 17 - SUBSEQUENT EVENT
In preparing these financial statements the District has evaluated events and transactions for potential recognition or disclosure through October 262009 the date the financial statements were available to be issued
Since early 2005 the District has been involved in a series of disputes over its metering policy and system development charge (SOC) as it relates to a large seasonal cottage complex located in the Town of Wells Despite the Maine Public Utility Commissions (MPUC) upholding ofthe Districts metering policy this developer has continued to dispute the calculation ofthe appropriate SDC as it relates to this complex This same developer was an intervenor in the Districts annual Tariffupdate filed in May 2006 This Tariff was subsequently approved on February 7 2008
During 2008 the Maine Supreme Court upheld the Districts individual metering policy and therefore the only matter left to resolve with this issue is for the MPUC to decide on the revised SOC rate filing In January 2009 the District and the developer signed a settlement agreement which formed the basis for a stipulation agreement that has been submitted to the MPUC for inclusion with the SDC filing The Di strict subsequently received $28 633 in the form of additional SDCs from the developer in April 2009 The MP UC approved the new SDC tariffwith an effective date of July 21 2009
23
2008 Annual Report Page 33
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 18 - RECLASSI FICA TIONS
Certain reclassifications have been made to the prior years financial statements to conform to the cun-ent year presentation These reclassifications had no effect on previously reported results of operations or net assets
24
Page 34 2008 Annual Report
KENNEBUNK KENNEBUN KPORT AND WELLS WATER DISTRICT DECEMBER 31 2008 and 2007
SUPPLEMENTARY INFORMATION
Gerry Talbo Roye r Falmollth Mai ll e
2008 Annual Report Page 35
KENNEBUNK KENNEBUNKPORT AND WELLS VATER DISTRICT Schedule 1 SCHEDULES OF CHANGES IN NET ASSETS
YEAR ENDED DECEMBER 312008 (With Comparative Totals for 2007)
Appropriated Water Supply
Protection Funded Debt Fund Contributions (Restated)
Retired Mortgage and Restricted in Aid of 2008 2007 Through Surplus Payment Reserves Construction UnaPEropriated Total Total
BALANCES - BEGINNING OF YEAR $ 12960044 $ 350 000 $ 439148 $ 0 $ 15374845 $ 29124037 $ 28 114927
1et Income Contributions in Aid for Construction Transfer of the 8aJance of Contribution in Aid Cunent Year Loan Pri ncipal Payments Current Year Appropriation
BALANCES - END OF YEAR $
0 0 0
400458 0
13360502 $
0
0 0
JOO OOO 0
450000 $
93 12
0 0 0 0
448460 $
0 282333
(282333) 0 0 0 $
564972
0 282333
(500 45 8)
0 15721 692 $
574284
282333 0 0 0
29980654 $
572376 436734
0 0 0
29 124037
N
Berry Talbot Royer Falmourh Maine
VI
Page 36 2008 Annual Report
Sc hedul e 2
KENNEBlI NK KENNEBUNKPORT AND WE LLS WATER DISTRICT SCHEDULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
2008 2007 SOU RC E AND PUMPING OP ERA nONS
Labor $ 106640 $ I 12706 Office r 74 12 858 1 Pensions and Benefits 82777 8236 5 Purchased Water 23 67 4454 Purchased Power 242 197 2 147 14 Transportation Expense 38 80 383 5 In su rance - Vehicles 697 178 5 Materials and Suppl ies 1868 15 16 Con tractua I Services 20419 56024 Insurance - Workers Compensat ion 3665 3340
Tota l Source an d Pumping Operations 471922 489320
SOURCE AND PUMPING MAINTENANCE Labor 169 5 I 6 14 6957 Officer 11 782 11 189 Pensions and Benefits 131583 107395 Materia ls and Supplies 711 63 711 53 Co ntractu al Services 18 132 45784 Transportation Expense 6 167 5000 Insurance - Veh ic le s 1 108 2328 Insurance - Workers Compensation 5826 4355
Total Source and Pumping Maintenance 415277 394 161
WAT ER TREATMENT EXPENSES Labor 177355 173732 Officer 12328 13228
Pens ions and Benefits 137668 126962 Purchased Power 17500 15891
Materials and Suppli es 23414 196 11
Chemicals 178 805 73900
Contractual Services 20340 18359
Transportation Expe nse 6452 5911
Insu rance - Vehicles 1 159 2752
In surance - Workers Compensat ion 6095 5 149
Tota l Water Treatme nt Expenses 581116 555495
TRANSPORTATION AND DI STRIBUTION EXPENSES - OPERAnONS Labor 351966 32075 3
Officer 24464 24422
Pensi ons and Benefits 273205 234404
Purchased Power 12 00 I 10339
Materials ane Supp li es 75 87 10 673
Conu-actual Services 150 I 1285
Tran sportation Expense 12805 10 914
Insuran ce - Vehi cles 230 I 5080
Insurance - Wo rkers Co mpensatio n 12096 9506
TOla l Tran spo rtati on and Distribution Expenses - Upetat ions 697 926 627 376
Berry 1 Ibol Ro er r tl muul ll ivla lne 26
2008 Annual Report Page 37
Schedule 2 (Continued)
KENNEB UNK KE INEBUNKPORT AN D WELLS WATER DISTRICT SCHED ULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
TRA NSPORTATION AND DlSTR IBlJTJO N EXPENSES - MAINTEN ANCE Labor Oficer Pensions and Benefits Materials and Suppl ies Contractual Services Transportation Expense In su ran ce - Vehicles Insurance - Worke rs Compensation
Total Transportation and Distribution Expenses - Maintenance
$
2008
232048
16128 180 i 22 71269
66011 8442
1517
7975
583512
$
2007
228327
17385 i 66 860 104312
491 37
7769
36 16
6767
584 173
CUSTOMER ACCO UNTS EXP EN SES La bor Officers Pensions and Benefit s Materials and Sup plies Contractual Serv ic es Transpotation Expense Insurance - Vehicles Insurance - Workers Compensat ion
Bad Debt Expense Total Customer Accou nt Expenses
146412
3525 i 79508
4 i 68 8
64369
5327
957 3520
0
377032
136 671
32435
11 4838
37394
67 329
4650
2165
4657
6526 406 665
ADM IN ISTRATIVE AND GENERAL EXPENSES Labor Officers Pens ions and Benefi ts Purchased Power Materials and Supplies Contractual Services Professional Regulation Insu rance - Ge neral Liability Transportation Expense Insurance - Vehicles In surance - Workers Compensation Miscellaneous Expense
Total Administrative and Ge neral Expenses
228650
135678
264422
8834
73607
96966
52707
42416
83 19
1495
11707 20285
945086
229567
130348 244414
8023 7467 1
98996
0 44498
7811
3636
991 2 17753
869629
TOTAL OPER ATING EXPE NS ES $ 407 1871 $ 3926819
Berry Talbo Royer r Imouh ld ~lIlc 27
Page 38 2008 Annual Report
2008 OPERATIONAL REPORT
PERSONNEL
Education
The Districts employees attended several educational meetings and seminars covering many subjects such as
Forklift Safety Hearing Protection Electrical Safety HDPE Piping Systems Confined Space Back Injury Protection AC Systems Program Respiratory Protection Bloodborne Pathogens Water Utility Symposium Trenching amp Excavation Class 52 Pipe Alternatives Field Biological Hazards Certification Exam Review Construction Excavation Hazardous Communication LockoutTagout Training Arc Flash amp Blast Protection Introduction to SCADA Care of Emergency Generators Cross Connection Control Water System Master Planning 2005 National Electrical Code Healthy amp Productive Workplace Personal Protection Equipment Hands on Disinfection with Chlorine Incident Command System (ICS) Cross Connection Control Certification National Incident Management System (NIMS)
SERVICES
New Installations Renewals Total Active Services
183 149 10538
METERI NG
Meters
Number in service at beginning of year 12558 New installations 178 Number in service at end of year 12736
Meters serving seasonal customers are installed in the Spring and after removal during the Fall are tested and repaired as needed then stored for the winter Area plumbers set seasonal meters in a cooperative program along with District personnel which is not only beneficial to the District but to the customer and the plumber as well As a result of the cooperation received from the area plumbers the success of the program has continued
2008 Annual Report Page 39
MAINS
DISTRIBUTION MAINS IN SERVICE (FEET)
SIZE 2007 ADDED RETIRED 2008 Deep 20 66751 2578 69329 Deep 16 86240 684 86924 Deep 12 142867 2721 145588 Deep 10 145845 101 3700 142246 Deep 8 308564 2342 1331 309575 Deep 6 164042 67 6299 157810 Deep 4 18137 125 18262 Surface 4 3801 3801 Deep 3 9310 9310 Surface 3 18122 18122 Deep 2~ 634 634 Surface 2~ 388 388 Deep 2 59481 238 248 59471 Surface 2 26586 240 26346 Deep 1~ 918 918 Surface lYz 7062 7062 Deep lW 3225 3225 Surface lX 3034 3034 Deep 1 10257 10257 Surface 1 20449 240 20689 Deep 2856 2856 Surface 3915 3915
1102484 9096 11818 1099762
GATE VALVES INSTALLED
1 lX 2 4 6 8 10 12 16 20
1 3 3 19 4 8 2
Page 40 2008 Annual Report
2008 MAINS INSTALLED
TOWN LOCATION SIZE MATERIAL LENGTH REMARKS
Kennebunk Alewive Road 8 0 1 2 Main Relay 10 01 2
12 PE 240 12 01 732
Independence Park Dr 8 DI 25
Wilbery Lane 8 DI 185 Main Relocation Port Road 8 DI 3
12 DI 67
High Street 8 DI 120 Main Relocation
Kennebunkport Fishers Lane 16 DI 684 Main Relay
Wells Devito Lane 2 Copper 3 Main Relay 4 PE 125
Orchard Lane 1 PE 240 Seasonal Main Relay
Island Beach Road 6 01 49 Main Relay 8 PVC 226
Ocean Avenue 2 Copper 12 Main Relay 10 DI 45
Webhannet Drive 6 DI 2 Main Relay 10 DI 21
12 DI 732
Post Road (Route One) 20 DI 1235 Main Relay
Avandah Way 8 DI 28
Kimball Lane 8 DI 24
Bourne Lane 10 DI 33
Buzzell Road 8 01 180 Main Extension
Gateway Drive 12 PVC 568 Main Extension
Heritage Drive 12 PVC 382
Harriseckett Road 8 DI 964 Main Extension
Charles Wesley Court 8 PVC 540
Ogunquit Route One 8 DI 36 Main Relay
20 DI 1343
Kings Lane 8 01 6
Belm Lane 6 DI 16
8 DI 3
Kingfield Lane 2 Copper 16
Grasshopper Lane 2 Copper 7
Biddeford Second Street 2 PE 200 Main Extension
TOTAL 9096
2008 Annual Report Page 41
HYDRANTS
During 2008 4 public and 14 private hydrants were insta lled and 0 private hydrants became public making a total of 695 publ ic and 229 private hydrants in t he Districts system
NEW INSTALLATIONS
Town No Ow nership Location
Kennebunk 1 Private Shoppers Vi llage Wells 1 Private Heritage Drive Wells 2 Private Charles Wesley Court Wells 2 Private Sylvan Way Forest Village North Wells 1 Private CVS Pharmacy Wells 7 Private Sea Glass Village Wells 1 Public 208 Post Road
HYDRANT REPLACEMENTS
Town No Ownership Location
Kennebunk 1 Public 103 Brown Street Kennebunk 1 Private Shoppers Village Kennebunk 1 Public Sea Road Kennebunk 1 Public Port Road at Wilbery Lane Kennebunk 1 Public 81 Western Avenue Kennebunk 1 Public 120 Brown Street Wells 1 Public Post Road at Kimball Lane Wells 1 Pu blic Eldridge Road at Webhannet Drive Wells 1 Pu blic Web han net Drive at Donald Lane Wells 1 Public Ocean Avenue at Marsh Street Wells 1 Public Ocean Avenue at Tibbetts Avenue North
Wells 1 Public 215 Ocean Avenue
Wells 1 Public Ocean Avenue at Bourne Avenue Ogunquit 1 Public Captain Thomas Road at Partridge Drive
Ogunquit 1 Public Route One at Kings Lane
HYDRANTS TRANSFERRED FROM PRIVATE TO PU BLIC
Tow n No Ownership Locat ion
None
Page 42 2008 Annual Report
MONTHLY PUMPING RECORDS
Gallons Pumped
Amended 2007 2008
January 49415700 47321300 February 48910100 44812500 March 53842900 49171100 April 55060400 59601800 May 89711500 92797350 June 123139500 118078400 July 152963200 151165700 August 161378650 139932600 September 118087130 104318400 October 88548 100 74069700 November 54764500 54315900 December 50257200 57684000
Subtotal (KKWWD) 1046078800 993268750 (BiddefordSaco) 4176450 323500
TOTAL 1050255250 993592250
MONTHLY SNOW AND RAINFALL
2007 2008 Snow Rain Snow Rain
Inches Inches Inches Inches
January 53 266 170 176
February 203 383 568
March 241 219 222 487
April 259 789 478
May 271 248
June 335 427
July 541 792
August 183 331
September 242 1184
October 463 322
November 09 4 29 485
December 409 161 258 391
Totals 1174 3899 1031 5411
2008 Annual Report Page 3
TRUSTEES AND OFFICERS
From left Trustee Tom Oliver (Wells) Superintendent Norm Labbe Trustee Jim Burrows (Kennebunkport) Trustee Bob Emmons (Kennebunk) Trustee Richard Littlefield (Ogunquit) Assistant Superintendent Scott Minor and Treasurer Wayne Brockway
Page 4 2008 Annual Report
REPORT OF THE KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT
The Kennebunk Kennebunkport and Wells Water District is a quasi-municipal public water utility that was established in 1921 by an act of the Maine State Legislature The District serves an area that encompasses the Towns of Kennebunk Kennebunkport Wells Ogunquit and small portions of Arundel Biddeford and York The area includes a population which varies seasonally from about 30000 to over 100000 It is directed by a four-member Board of Trustees each elected from the Towns of Kennebunk Kennebunkport Wells and Ogunquit
For the Water District 2008 was a unique year marked by cost-saving improvements the completion of several critical projects the resolution of some ongoing litigation and the consideration of selling spring water for resale which became a controversial issue The District is still working to meet the challenge of sustained development pressures Although the regional and national economy took a downturn toward the end of 2008 the District experienced a customer growth rate of 1-12 as compared with the 2 average growth rate of the past dozen years
The District is continually evaluating itself looking for opportunities to improve service and to reduce costs Through attrition job-sharing and cross-training between departments one full time position was eliminated saving over $60000 in wages and benefits The semi-annual hydrant flushing procedures were modified resulting in improved water accountability and a $15000 reduction in operating costs The Districts recently (2007) developed ground water sources were once again instrumental in helping the District meet peak seasonal water demands without the need of purchasing water from neighboring utilities while reducing chemical costs by over $40000 Due primarily to a relatively wet summer the total water production for the year of 0995 billion gallons was 5 less than that of 2007 We are continually searching for additional local high-quality groundwater supplies in spite of the temporary reduction in customer growth we expect that customer growth and water demand will increase over the coming years
As part of a regulatory proceeding relating to ongoing litigation with a local developer the District conducted its first comprehensive Cost of Service study The results of this study indicated that our 9000plusmn annual customers have been subsidizing our 3OOOplusmn seasonal customers for some time The resulting revenue-neutral rate schedule redesign was stipulated (agreed to) by all involved parties late in 2008 with an anticipated implementation date of April 1st2009 The new rate schedule is available on our web site at wwwkkworg
In an effort to help protect its customers from imminent water rate increases driven in part by large cost increases for materials chemicals and energy the District considered selling spring water for resale Due to the recent and ongoing development of a significant well water supply the District had reduced its dependence on Branch Brook by approximately 35 As a result an additional 1400 gallons per minute (2 million gallons per day or 2 MGD) was no longer being withdrawn from Branch Brook during the summer low flow season The District felt that the sale of up to 300 gallons per minute of this now unused Branch Brook water resulting in additional revenues of nearly $1000000 per year was in the best interests of its customers Although the District publically announced this water sale concept in its January 2008 newsletter there was no public adversity to the concept until the Districts June 2nd press
2008 Annual Report Page 5
release which specifically mentioned the companys name with which the proposed water sale was planned The limited but very vocal opposition to the proposal resulted in the District indefinitely tabling further action on the item
The Southern Maine Regional Water Council (SMRWC) which was formed by seven local water utilities in late 2005 has accomplished a significant milestone during 2008 Utilizing a $100000 Credit Quality Improvement (CQI) grant it was awarded by the Maine Municipal Bond Bank in 2007 the Council completed a comprehensive long-range regional water supply study In addition to evaluating existing water supplies and infrastructures of SMRWCs seven member utilities it recommends long term strategies toward assuring a safe and abundant water supply for the region well into the future A significant conclusion reached in the study is that the southern coastal Maine area which extends from north of Portland to Kittery shall someday (in 50 years) be served by two primary water sources Sebago Lake and Saco River
The follOWing is a partial list of distribution projects funded and installed by the District during 2008 These projects typically relate to our goal of optimizing water quality and improving system reliability by replacing outdated and substandard facilities with an eye toward accommodating anticipated growth
Fishers Lane Kennebunkport Replaced 684 feet of old 10 cast iron water main with 16 ductile iron main (fire suppression transmission and water quality improvement)
Alewive Road Kennebunk Replaced 972 feet of old 8 main with 12 ductile iron main (system improvement in conjunction with road rebuilding)
Route One Ogunquit Replaced 1343 feet of old 10 cast iron main with 20 ductile iron main (fire suppression transmission and water quality improvement)
Route One Wells Replaced 1235 feet of old 10 cast iron main with 20 ductile iron main - first phase of a two phase 3100 foot project (fire suppression transmission and water quality improvement)
Webhannet Drive Wells Replaced 740 of 10 amp 6 cast iron main with 12 ductile iron main (system improvement in conjunction with the Town of Wells seawall reconstruction project)
In addition to the above projects individuals and developers funded numerous water main extensions totaling over 3000 feet of new water mains
Drinking water quality remains a top priority We are pleased to report that in addition to making aesthetic water quality improvements with our unique blending of groundwater and surface water all State and Federal water quality standards were met during 2008 By maintaining a well-trained staff and continually upgrading our process equipment and control systems we continually strive to assure the highest degree of reliability in the quality of drinking water for our customers
Page 6 2008 Annual Report
The Trustees of the District appreciate the continuing effort and dedication of their employees as well as the support and cooperation of their customers area contractors and State and local municipal officials
Respectfully submitted
Richard H Littlefield President James E Burrows Vice President Thomas P Oliver Trustee Robert A Emmons Trustee
Normand R Labbe Superintendent Scott J Minor Assistant Superintendent Wayne A Brockway Treasurer
2008 Annual Report Page 7
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT
FINANCIAL REPORT
--7iQgt~ ~~
DECEMBER 31 2008 and 2007
Page 8 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT FINANCIAL REPORT
DECEMBER 31 2008 and 2007
T ABLE OF CONTENTS
Page
INDEPENDENT AUDITORS REPORT
MANAGEMENTS DISCUSSION AND ANALYSIS Introduction of the Financial Statements Comparison of Financial Statements for Current and Prior Years Overall Financial Position and Results of Operations 2 - 9
FINANCIAL STATEMENTS
Exhibit A - Statements of Net Assets Exhibit B - Statements of Revenues Expenses and Changes in Net assets Exhibit C - Statements of Cash Flows
10 11 12
NOTES TO FINANCIAL STATEMENTS 13 - 24
SUPPLEMENTARY INFORMATION
Schedule 1 - Schedules of Changes in Net Assets Schedule 2 - Schedules of Operating Expenses
25 26 - 27
Beny Tal bo Royer Falmouth Maine
2008 Annual Report Page 9
Berry middotTalbot Royer CERT IFIED PUBLlC ACCOUXTATS
~IID INDEPENDENT AUDITORS RElgtORT
To the Board of Trustees Kennebunk Kennebunkport and Wells Water District Kennebunk Maine
We have audited the accompanying statements of net assets of Kennebunk Kennebunkport and Wells Water District as ofDecember 31 2008 and 2007 and the related statements of revenues expenses and changes in net assets and the statements of cash flows for the years then ended These financial statements are the responsibility of the Districts management O ur responsibility is to express an opinion on these financial statements based on our audits
We conducted our audits in accordance with auditing standards generally accepted in the United States of America Those standards require that we plan and perform the audits to obtain reasonable assurance about whether the financial statements are free of material misstatement An audit includes examining on a test basis evidence supporting the amounts and disclosures in the financial statements An audit also includes assessing the accounting principles used and significant estimates made by management as well as evaluating the overall financial statement presentation We believe that our audits provide a reasonable basis for our opinion
In our opinion the financial statements referred to above present fairly in all material respects the financial position ofKennebunk Kennebunkport and Wells Water District as ofDecember 312008 and 2007 and the results of its operations and its cash flows for the years then ended in conformity with accounting principles generally accepted in the United States of America
As fUl1her discussed in Note 16 to the financial statements the 2007 net assets were understated This
was discovered by management of the District during the current year Accordingly an adjustment has
been made to correct net assets as of December 31 2007
The Managements Discussion and Analysis as listed in the table of contents is not a required part of the
basic financial statements but is supplementary information required by accounting principles generally
accepted in the United States of America We have applied certain limited procedures which consisted
principally of inquiries of management regarding the methods of measurement and presentation of the
supplementary information However we did not audit the information and express no opinion on it
The accompanying supplemental information presented in Schedule 1 and 2 is not necessary for a fair presentation of the financial statements but is presented as additional financial data This information has been subjected to the same tests and other auditing procedures applied in the audit of the financial statements referred to above and in our opinion is fairly stated in all material respects in relation to the
financial statements taken as a whole
D~~~((jypoundL--Certified Public Accountants October 26 2009
TcI 20 - 7i l -H 3 Fax 2(J7-7K I - ti7 8 () F und Road lue 100 Ialmoulh lainc O-1(I i www htr -cpa com
Page 10
Truste es James E Burrows Presid e nt Thomas P Oliv er Vi c e Pres ident Ric hard H Littlefi e ld Robed A Enunons
Normand R Labbe Supe rintendent Scott J Minor Ass istant Superintendent Vayne A Brockway Treasurer
2008 Annual Report
Kennebunk Kennebunkport
and lNells Nater Dlstricl PO Box 88 92 Main Street Phone 207-985-3385 Kennebunk Maine 04043 Fax 207-985-3102
wwwkkworg
Kennebunk Kennebunkport and WeUs Water District Managements Discussion and Analysis
Year Ended December 31 2008
Introduction of the Financial Statements
Overview of Financial Report
The District was established in 1921 as a quasi-municipal water utility district organized by a special act of the Maine State Legislature to provide and maintain a water treatment and distribution system for the inhabitants of the District The District serves the Towns of Kennebunk Kennebunkpoli Wells Ogunquit and pOliions of Arundel York and Biddeford The District is governed by a four member Board of Trustees one elected from each of the Towns of Kennebunk Kennebunkport Wells and Ogunquit The District is regulated by the Maine Public Utilities Commission hereinafter called the Maine Puc
The District uses a proprietary fund with two board designated funds The Districts fund is financed and operated in a manner similar to private businesses The two board designated funds are the water supply protection fund and the system development fund
This Management Discussion and Analysis (MDampA) serves as an introduction to the audited basic fmancial statements and notes The MDampA is the District managements analysis of its financial condition and perfonnance It is presented to give the reader more insight on the Districts finances
The Districts basic financial statements include
- Statement ofNet Assets - Statement of Revenues Expenses and Changes in Net Assets - Statement of Cash Flows - Notes to Financial Statements - Schedule of Changes in Net Assets - Schedule of Operating Expenses
c 2
2008 Annual Report Page 11
Comparison of F inancial Statements for Current and Prior Years
Condensed Statement of Net Assets
2008 2007 Difference Current Assets $ 1420828 $ 1521587 $ (100759) (66) Other Assets 30094 29695 399 13 Capital Assets 35223953 34101644 1122309 33 Special Funds 674442 305118 369324 1210 Total Assets 37349317 35958044 1391273 39
Current Liabilities Long-term Debt Other Liabilities
Total Liabilities
1059731 4812583 1496349 7368663
887458 4584596 1361953 6834007
172273 227987 134396
534656
194 50 99 78
Net Assets Unrestricted $ 29 980654 $ 29124037 $ 856617 29
Current Assets
The decrease in current assets by $100759 primarily resulted from a decrease in cash and cash equivalents that were offset by an increase in Bond Proceeds Receivable
The decrease of cash and cash equivalents is primarily related to lower 4th quarter billing levels than the prior year which saw unusually dry weather all summer Inventory was reduced by $5910 due to specific efforts to reduce minimum stock
Other Assets
Other assets increased by $399 in 2008 The increase was due to new issuance costs exceeding the current year amortization of previous bond issuance costs
Capital Assets
Capital assets grew by $1122309 in2008 That increase consisted of
Additions Retirements Net Change Utility property $ 1400789 $ (438026) $ 962763 Allowance for depreciation (845522) 437970 (407552)
5 555267 $ ( 56) 555211 Change in construction work in progress 567098
122309
The additions to utility property included $282333 of contributed capital Utility property retirements included $206048 of office computers and equipment $145825 in mains $48505 in vehicles and equipment and $37648 in meters hydrants and services
The increase in construction work in progress was related to the fact that due to the early onset of winter weather in 2007 there had been no capital projects in process at year end 2007 The Route One Wells SRF project was in process at year end in 2008
3
Page 12 2008 Annual Report
Special F unds
During 2008 Special Funds increased by a net amount of$369324 This asset category increased primarily as a result of an appropriation from retained earnings of $227200 to the Water Supply Protection Fund based on 2007 net earnings as allowed by Maine law
The Other Post Employment Benefits (or O PEB) Fund increased by a net amount of$132780 primarily due to funding contributions made during the year
The combined investment income in 2008 for all Special Funds was $12603 (as compared to $22893 in 2007)
Long-term Debt
Long-term debt increased by a net amount of $227987 in 2008 The District financed a major main replacement project on Route 1 in Wells during 2008 with a 20 year $757350 low interest SRF bond financed through the Maine Municipal Bond Banle Regular principal repayments in 2008 amounted to $500458
Current Liabilities
Current liabilities increased by a net amount of $172273 between 2007 and 2008 The major change for the year was an increase in accounts payable of $164338 The increase in Accounts Payable was related to the major project on Route 1 Wells which was in process at year end
Other Liabilities
Customer deposits for construction increased by the amount of $92395 while the post retirement benefit accrual increased by $54863 Deferred credits which are interest refunds received from bond refinancing decreased by $12862 due to the current year amortization of the deferred credits The net total increase in other liabilities was $134396
Condensed Statement of Revenues Expenses and Changes in Net Assets
2008 2007 Difference
Operating Revenue
Depreciation Expense Other Operating Expenses Net Non-operating (Income)
Total Expenses
Change in Net Assets before ContJibutions Contributions
Change in Net Assets
Beginning Net Assets
Ending Net Assets
$ 5337269 $ 5303336 $ 33933
845522 4071 871 (154408)
4762985
807932 3926819
(3791 ) 4730960
37590 145052
(150617) 32025
574284 _ 282333
572376 436734
1908 (154401 )
856617 1009110 (152493)
29124037 28114927 1009110
$2228Q654 $ 29l2UUl $ 856611
6
46 36
39730 7
3 (353)
(151)
36
29i
4
2008 Annual Report Page 13
Operating Revenue
The vast majority (about 99) of $559 million in 2008 operating revenue comes from two sources Metered water revenue and public and private fire protection charges
Metered water revenue ($457 million) - The Districts Annual metered customers are billed quarterly The billing includes a minimum charge (based on the size of their meter) for a minimum amount of cubic feet of water and a charge for each additional hundred cubic feet of water used above the respective minimums Its Seasonal customers are billed a minimum charge in the spring and billed again in the summer andlor in the fall if consumption exceeds the yearly minimum allowance based upon a separate seasonal rate schedule Metered water rates are regulated by the State of Maines Public Utilities Commission During 2008 metered water revenue increased by just 4 ($02 mill ion) due primarily to periods of unusually wet weather and decreased customer growth
Public and private fire protection ($71 million) - This revenue includes charges to local municipalities for hydrants (public fire) and privatenon-municipal organizations for ready to use water capacity for both hydrants and sprinkler systems Fire protection charges are also regulated by the State of Maines Public Utilities Commission Public and Private Fire Protection Revenue for 2008 increased by 11 from $69 million in 2007 This was due primarily to the 2007 increase in rates which became effective April 1 2007 Additional revenue came from new private fire customers during the year as well as new public fire hydrants
Depreciation Expense
Depreciation expense went from $807932 in 2007 to $845522 in 2008 an increase of 46 This increase can be attributed to the general growth in capital assets during 2008
Other Operating Expense
Non-depreciation operating expense increased from $393 million in 2007 to $407 million in 2008 by 37 The expenses consisted of
2008 2007 Difference Salarieswages $ 1655632 $ 1586301 $ 69331 43 Fringe benefits 1149282 1077237 72045 66 Purchased water power amp chemicals 461706 427322 34384 80 Operational amp maintenance supplies 290595 319329 (28734) (90) Legal and audit fees 64541 79677 (15136) (190) Contracted services amp Equipment Rentals 223197 257237 (34040) (133) Vehicle maintenance 51393 45892 5501 1l9 Bad Debt Expense 6526 (6526) (1000) Insurance 102533 109544 (7011) (65) Miscellaneous expenses 20285 17754 2531 (142 Regulatory Commission Exp-Other 52707 52707
$ 4071B2L ~_l926JU2 j) 145-gtQ)2 J~
Expense category explanations
Salarieswages - This line item represents the amount of salary and wages that were expensed in these years not the total salary and wages paid to the employees Portions of the amount of salaries and wages paid to the employees are capitalized and therefore shown on the Statement of Net Assets The pay rates for District employees were approximately 40 higher in 2008 than 2007 The employee cost of living raises accounted for the vast majority of the $69000 increase The remainder of the increase was due to a lower amount of capitalized labor during 2008
5
Page 14 2008 Annual Report
Employee benefits - The Districts portion of health insurance costs increased 40 due primarily to increased premium costs The number ofemployees insured varies but averages 39 employees in a given month
Purchased water power amp chemicals - Purchased Power costs increased by $32K over 2007 as a result of a 13 increase in the average cost per Kilowatt hour from 119 cents to 135 cents Filtration Plant Chemical costs were higher by $5K in 2008 a 28 increase from 2007 largely due to unit price increases Purchased water costs were down in 2008 by $(2K) Both purchased water and chemical usage were down somewhat due to the continued heavy reliance upon the Districts new Merriland River Well which produced 35 of the Districts total pumpage during its second year ofoperation (up from 31 in 2007)
Legal and Audit Fees - Legal Fees decreased ($ 16K) over 2007 as a result ofless expenses incurred during 2008 More than 75 of these expenses were due to a complaint first filed during 2005 with the Maine Public Utilities Commission concerning a dispute of the Districts Metering Policy and System Development Charge with respect to a large new development of seasonal cottages
Operational and maintenance supplies - This categOlY includes all material amp supply expenses related to the operation and maintenance of the Plant Distribution and Administrative areas and include items such as maintenance and repair parts lab supplies tools office supplies telephone waste disposal safety equipment and training and miscellaneous expenses These expenses decreased by ($29K) or (9) overall from 2007 One of the larger reasons for this decrease was due to the dredging of the Branch Brook which occurred in 2007 Another factor was a decreased level ofwater main breaks over the previous year
Contracted services amp Equipment Rentals - This category which includes a large array of services provided to the District by outside vendors decreased by (132) or approx ($34K) during 2008 The largest decrease involved source related consulting ($26K) from 2007 In addition contracted services at the Filtration Plant decreased by ($27K) largely due to the 2007 dredging project Distribution system repair services for mains hydrants and services as a group were up $17K
Bad Debt Expense - The District uses a five year averaging formula each year to determine the level ofbad debt expense required During 2008 it was not necessary to add any additional amount to the reserve based on this formula (The 2007 expense was $6K)
Insurance - Insurance costs decreased by ($7K) or (649) from 2007 The District was able to lower its insurance expense due to a combination of its competitive bid process and soft market conditions
Net Non-Operating Income
This item is primarily made up of $244762 of interest expense in addition to utility regulatory fees of $40691 These expenses were offset by $253285 of Tank Rental Revenues and a one-time gain of $164767 on the sale of an old storage tank lot as well as interest income of$20405
Contributions
Contributions occur when development takes place within the Districts service area The contributions for 2008 and 2007 were
2008 2007 Difference 00
Main Extensions $ 0 $ 0 $ 0 System Development Charges 210072 349742 (139670) Services 30000 50000 (20000) Meters 26962 31 192 ( 4 230) Miscellaneous 15299 5)00 9499 Totals $ 282 $ 436734 $ (1544012
6
2008 Annual Report Page 15
Overall Financial Position and Results of Operations
To determine the change in the Distrids financial position in the past year we have focused on two elements fmancial ratios and revenue stability
Financial Ratios
Two of the key financial ratios for analyzing the Districts financial position are the current ratio and the coverage ratio During 2008 the Districts current ratio declined from 171 to 134 while the coverage ratio improved from 224 to 229 The increase in the Districts coverage ratio in 2008 occurred largely due to the increase in miscellaneous income related to the land sale
Current Ratio 2008 2007
Current assets $ 1420828 $ 1521587 Current liabilities 1059731 887458
Current Ratio 134 171
Coverage Ratio 2008 2007
Operating revenue $ 5337269 $ 5303336 Non-operating Rental Revenue 253285 224054 Interest income 20405 51 845 Miscellaneous income 168445 9848 Gross revenues 5779404 5589083
Operating expenses 4917393 4734751 Depreciation (845522) (807932) Expenses 4071 871 3926819
Net available - debt service 3
Principal payments $ $ 500219 Interest 240859
$ 741078
Coverage ratio 229 224
Revenue Stability
Most of the Districts operating revenue 99 in both 2008 and 2007 comes from water assessments These revenue sources are stable and were relatively unchanged between 2008 and 2007
Water rates both metered and fire protection are regulated by the State of Maines Public Utilities Commission (PUC) The PUC sets rates that allow the District to maintain operations and pay debt service The Districts last rate increase became effective on 4112007
In addition the Districts metered water customer base is not concentrated Residential customers who make up 11497 of the Districts 12736 water connections (903 ) provided 603 of all operating revenue in 2008 and 60 0 in 2007 Non-residential metered customers represented 253 of all operating revenue in 2008 and 258 in 2007
7
Page 16 2008 Annual Report
Fire protection (public and private) was 13 3 of all operating revenue for 2008 up 2 from 13 1 in 2007
Operating revenue by type
2008 2008 2007 2007
Metered - residential $ 3218754 603 $ 3184295 600
Metered - non-residential 1352374 253 1365368 258
Public fire 606420 114 597781 11 3
Private fIre 102000 l9 97016 l8
Other operational revenue 57721 ll 58876 ll
Total operating revenue L~17269 1000 $ 5303 336 100Q
Significant Changes to Individual Funds
Operating and Management Fund
Operating revenue increased only by 6 in 2008 largely due to wet summer weather
Operating expenses (excluding depreciation) were up 37 overall from 2007
Water Supply Protection Fund
2008 and 2007 Revenue 2008 2007 Difference
Interest Income 9287 $17483 $ (8196) (469)
2008 and 2007 AdditionslWithdrawals 2008 2007 Difference
U 27200 1000Additions to Fund $Q
1000Withdrawals from Fund u $)~
System Development Fund
2008 and 2007 Revenue 2008 2007 Difference
Interest Income $ 25 $14 $ 11 78 6
8
2008 Annual Report Page 17
Other Post Employment Benefits Fund (OPEBF)
2008 and 2007 Fund Balance 2008 2007 Difference
Fund Balance 225 952 $ 931T $ 132~ 1425
Significant Budget Variances
The District is not legally required to adopt budgetary accounting and reporting However an annual budget is prepared by management and approved by the Board of Trustees The budget is prepared for the operating revenues and expenses
Significant Capital Asset and Long-term Debt Activity
Every year the Superintendent prepares the capital budget with input from the management staff He submits this to the Board of Trustees for approval If a capital expenditure is incurred during the year which is not included in the capital budget the Superintendent will submit this expenditure to the Board of Trustees for supplemental approval
Overall utility property increased by $96 million from $4624 million to $4720 million The allowance for depreciation grew by $41 million and construction work in progress increased by $57 million Net utility property increased from $3410 million in 2007 to $3522 million in 2008
Long Term Debt
During 2008 the District borrowed $8 million in a 20 year serial bond from the Maine Municipal Bond Bank for a large water main replacement project The District also retired $5 million oflong term debt
The total bonded debt (both the Long-term debt and the current portion) activity for 2008 is detailed below
Beginning Balance Issues Retires End Balance
$5085054 $152350 [$500458) ~1946
REQUESTS FOR INFORMATION
This financial report is designed to provide a general overview of Kennebunk Kennebunkport and Wells Water Districts finances Questions concerning any of the information provided in this report or requests for additional financial information should be addressed to Wayne A BrockWay Tfeasurer KKampW Water District PO Box 88 Kennebunk ME 04043
9
Page 18 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT DECEMBER 31 2008 and 2007
BASIC FINANCIAL STATEMENTS
Berry Ta lbot Royer Fa lmouth Maine
2008 Annual Report Page 19
Exhibit A
KENNEBUNK KENNEBUN KPORT AND WELLS WATER DISTRICT STATEMENTS OF NET ASSETS
DECEMBER 31 (Restated)
ASSETS 2008 2007
Current Assets
Cash and Cash Equi va lents $ 4313 14 $ 974870
Accounts Receivab le - Trade Net 224082 247368
Accounts Receivable - Other 1839 131 6
Bond Proceeds Recei vab le 470577 0
Materials and Supplies Inventory 204504 2104 14
Prepaid Expenses 88 51 2 876 19
Total Current Assets 1420828 15215 87
Other Special Fund s Water Supply Protection Fund 44 745 8 210939
System Development Fund 1033 1008
Other Post Employment Benefits Fund (OPEBF) 225 95 1 93171
Total Other Special Funds 674442 305 11 8
Utility Plant in Service 47202686 4623 992 3
Less Accumul ated Depreciati on ( 125 4583 1) (12138279)
Net Utility Pl ant in Service 34656855 34 101 644
Construction Work in Pro gress 567098 0
Net Utility Plant 352 23953 34 10 1644
Other Property Non-Utility Property 225 91 22 591
Deferred Charges
Un amorti zed Bond Issue Costs 7503 71 04
TOTAL ASSETS 37 34 93 17 35 958 044
LIABILITIES
Current Liabi lities
Accounts Paya ble 27 1511 10 7 173
Other Accrued Liabilities 2588 57 22 2945
Capital Lease 0 56882
Current Portion of Long-Term Debt 529363 50045 8
Total CurTent Li ab iliti es 105973 I 887 458
Long-Term Debt 4 8 12583 4 584 596
Deferred Credits Customer Adv ances for Construction 340766 2483 7 1
Deferred Bond Interest 59 3 I I 72 173
TOlal DefelTed Cred its 400077 320544
Post Retirement Benefits 1096272 1041409
TOTAL LIABILITIES 7368663 68 34 007
liT ASSETS
In ves led in Capital Assets Net of Relaled Debt 29 88 95 10 29023 694
Unrestricted 9 1144 100 3 43
TOTAL NET ASSETS $ 29 9806 54 $ 29 12403 7
The Accompanying Notes are an Integral arl of These Statements
Ile ry Talbo Ro) ltI Flmouth Maille 10
Page 20 2008 Annual Report
Exhibit B
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT STA TEMENTS OF REVENUES EXPENSES AND CHAN GES IN NET ASSETS
YEARS ENDED DECEMBE R 31
(Restated) 2008 2007
OPERA TING REVENUES Metered-Residential $ 3218 754 $ 3184295 Metered-Commercial J 3523 74 1365368 Public Fire Protection 606420 597781 Private Fire Protection 102000 97016 Local Municipalities 491 55 48181 Miscellaneous Service Revenues 8566 10695
Total Operating Revenues 5337 269 5303336
OPERA TING EXPENSES Operation and Maintenance (Schedule 2) 407 187 1 3926819
Depreciation 845522 807932
Total Operating Expenses 491 73 93 473475 1
OPERA TING INCOME 419876 568585
NON-OPERA TING INCO ME Rental Revenues 253285 224054
Interest Income 20405 51845
Merchandise and Jobbing Income 3089 51 72
Miscel laneous Non-Utility Income 589 4676
Gain on Disposal of Utility Plant 164767 deg Total Non-Operating Income 442135 285747
NON-OPERATING EXPENSES Interest Expense 244762 240859
Taxes Other than Income 40691 39747
Amortization of Bond Issue Costs 699 793
Miscellaneous Non-Utility Expense 1575 55 7
Total Non-Operating Expenses 287727 281 95 6
CHANGE IN NET ASSETS BEFORE CONTRIB UTIONS 574284 572376
CONTRIB UTIONS Main s Services Meters and Hydrants 282333 436734
CHANGE IN NET ASSETS 8566 17 10 09 11O
NET ASSETS - AT BEGINNING OF YEAR 291 24 037 28114927
NET ASSETS - AT END OF YEAR $ 29980654 $ 29 1240 37
The Accompanying NOl es are an Integral Part oj Th ese Sta tements
J I Berry Tal bot Rover Fal mouth Mnin~
2008 Annual Report Page 21
Ex hibi t C
KENNEBUN K KENNEBUN KPORT AND WELLS WAT ER DISTRICT
STATEMENTS OF CASH FLOWS YEARS ENDED DECEMBER 31
2008 2007 CASH FLOWS FROM O PERATING ACTIV ITIES
Cash Rece ived from Customers $ 536627 1 $ 52998 17
Cash Payme nts to Suppliers and Contractors ( 1157 11 9) ( 1321 240)
Cash Payments to Employee Serv ices (2697475) (2584039)
Net Cash Provided by Operating Acti vities 15 11 677 1394538
C ASH FLOWS FROM CAPITAL AND fmL ATED FI NANCI NG ACTIVITI ES Proceeds from Lo ng -Tenn Borrowings 286 773 900000
Re payment of Long -Tenn Debt (557340) (554 683)
Transfer of Funds from (to) the Water Supply Protection Fund (227 200) 252502
Transfer of Funds from (to) the Other Post Employment Benefits ( 132 780 ) 70608
Proceeds from Sa le of Fixed Assets 57 4123
Gain on Sale afF ixed Asse ts 164767 0 In terest Paid (259 630) (25 I 3 48)
Acqui si ti ons and Construct ion of Operating Property ( 1967888) (2 548664)
Payment of Bond Issue Costs ( 1099) 0
Contributi ons in Aid of Cons tructi on Received 374 728 54 6046
Net Cash Used by Capital and Related Financ ing Acti viti es (231961 2) (15 8 1416)
CASH FLOWS FROM INVESTING ACTIVITIES Rent In come 253285 22 4054
Interest Income Recei ved 20405 5 1845
Reinv ested I nves tm ent In come ( 17497) ~ Net Cash Provided by Inves ting Activ ities 264 379 258402
NET INCREASE (DECREASE) IN CASH AND CASH EQ UIVAL ENTS (5435 56 ) 71 524
C ASH AND CASH EQUIVALENTS - BEGINNING OF YEAR 974 870 9033 46
CASH AND CASH EQUIVALI~NTS - END OF YEAR $ 431 314 $ 974870
RE CONCILIATION OF OPERATING INCOME TO NET CASH PRO VIDE D BY OPERAT1NG ACTIVITIES
Operating Income $ 419876 $ 568585
De prec iation 845522 807932
Jobbing Income 3089 5172
Miscellaneous Non-Utility Income 589 553
Taxes Other tha n I ncome (40691) (39 747 )
Mi sce llaneous No n-Utili ty Expense ( 1575) (557)
Changes in Asse ts and Liab i Iiti es (Increase) Decrease in
Accounts Receivab le 22763 ( 10373)
In ventory 5910 26 64 3
Prepa id Ex pense (893) 23395
(Decrease) Increase in Accou nts Payab le 164338 (324 77)
Oth er Acc ru ed Liabi I ities 37886 5824
Post Ret irement Benefits 54 8 63 39588
Net Cash Pro vided by Ope rati ng Acti vi ties $ 1 5 11 677 $ 139453 8
SUPPLEMENTAL DISC LOSURE INFORMATlOl
Equ ipment Purchased Through Non -cash Transactions pound 0 $ I I 1345
The Accompanying Noles arc unlnlegm Por i aThese Slulel11en ll
Beny 1 athol ROI CI Fdimolilh Mai ne 12
Page 22 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 1 - SUMMARY OF ACCOUNTING POLICIES
The summary of significant accounting policies of Kennebunk Kennebunkport and Wells Water District hereinafter called the District are presented to assist in understanding the representations of the District s management who is responsible for their integrity and objectivity These accounting policies conform to accounting principles generally accepted in the United States of America and have been consistently applied in the preparation of the financial statements
Nature of Business
The District was established in 1921 as a quasi-municipal corporation organized by a special act of the Maine State Legislature to provide and maintain a water treatment and distribution system for the inhabitants of the District The District serves the Towns ofKennebunk Kennebunkport Wells Ogunquit and portions of Biddeford Arundel and York The District is governed by a four member Board of Trustees one elected from each of the Towns of Kennebunk Kennebunkp01i Ogunquit and Wells The District is regulated by the Maine Public Utilities Commi ssion hereinafter called the Maine P U C The District extends credit to its customers that consist of residential commercial and governmental entities at regular terms without collateral
Basis of Accounting
The financial statements of the District have been prepared on the accrual basis of accounting and accordingly reflect all significant receivables payables and other liabilities
13
2008 Annual Report Page 23
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 1 - SUMMARY OF ACCOUNTING POLICIES (Contill ued)
Basis of Presentation
The financial statements have been prepared in confonnity with accounting principles generally accepted in the United States of America as applied to governmental units utilizing an enterprise fund to account for its operations that are financed and operated in a manner similar to private business enterprises The intent of the governing body is that the periodic determination of revenues earned expenses incurred and net income is desired for purposes of facilitating management control and accountability The District complies with Governmental Accounting Standards Board (GASB) Statement No 20 relating to Governmental Entities that use Proprietary Fund Accounting and No 34 related to basic financial statements and management discussion and analysis report For enterprise funds GASB Statement Nos 20 and 34 provide the District the option of electing to apply F ASB pronouncements issued after November 30 1989 The District has elected not to apply those pronouncements
Proprietary Funds distinguish operating revenues and expenses from non-operating items Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary funds principal ongoing operations The principal operating revenues of the Districts proprietary funds are the net charges to customers for water usage Operating expenses include expenses on source and pumping operations and maintenance water treatment transpOliation and distribution operations and maintenance customer account administrative and general and depreciation on capital assets All revenues and expenses not meeting this definition are reported as non-operating income and expenses Rental revenues from various wireless cellular companies are treated as non-operating income
Utility Plant
Utility plant is stated at cost and depreciation is calculated on the straight-line method at rates established by the Maine Pue Useful lives pursuant to Chapter 680 of the Maine Pue range from 5 to 100 years Utility property retirements are charged in total to the accumulated depreciation account when they occur
Capitalization Policy
Expenditures that materially increase values change capacities or extend useful lives are capitalized The amounts charged to utility plant accounts represent all reasonable and necessary costs including labor materials overhead equipment charges and interest costs incurred during the construction period Routine maintenance and repairs are expended as incurred
14
Page 24 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 ami 2007
NOTE I - SUMMAR Y OF A CCOUNTING POLICIES (Continued)
Contributions in Aid of Construction
Pursuant to GASB Nos 33 and 34 contributions in aid are reported as income
Cash and Cash Equivalents
For purposes of the statement of cash flows the District considers all highly liquid investments with an initial maturity of three months or less to be cash equivalents
Inventory
Materials and supplies inventories are valued at the lower of cost or market using the weighted average cost method
Unamortized Bond Issue Costs
Costs incurred to issue long-term bonds together with discounts allowed at the time ofpurchase are amortized on a straight-line basis over the term of the bond issue Amortization expenses for 2008 and 2007 were $699 and $793 respectively
Allowance for Bad Debts
The District uses the allowance method to account for uncollectible accounts receivables The allowance for doubtful accounts is based on prior years experience and managements analysis of possible bad debts
Use of Estimates
The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the rep0l1ed amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and reported amounts of revenues and expenses during the repol1ing period Actual results could differ from those estimates
15
2008 Annual Report Page 25
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 2 - DEPOSIT AND INVESTMENTS
Custodial Credit Risk
Custodial credit risk is the risk that in the event of the banks failure the District will not be able to recover the value of its deposits and investments that are in the possession of an outside party
Deposits
As of December 312008 $201645 of the Districts bank balance of $451659 was subject to custodial credit risk as follows
Collateralized with securities held by the pledging bank in the District s name $ 20164~
Investments
The State of Maine authorizes the District to invest in obligations backed by the US government and agencies repurchase agreements and certain corporate stocks and bonds
The Districts MBIA-Class investment is in a local government investment pool designed to make the managing of public funds safer and easier to access The investment is backed by corporate bonds US Treasury and Agency bonds mortgage backed securities and a money market fund The MBIA - Class investment pool is rated AAA-VI
At December 31 2008 investments consi sted of the following
Fair Market Maturity Value
MBIA Class Investment Pool NA U14442
16
Page 26 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 3 - OTHER SPECIA L FUNDS
The Board of Trustee s has internally restricted funds for future use These special fund balances as of December 312008 and 2007 are as follows
Water Supply Protection Fund
Pursuant to Sec 135-A MRSA Sec 6113 of State of Maine law a consumer-owned water utility may establish a water supply protection fund to which a sum may be credited annually from surplus funds The balance of the fund as of December 31 2008 and 2007 was $447458 and $210939 respectively Please refer to Note 9 for further discussion of this fund
System Development Fund
In accordance with the Maine P Uc regulations the District is authorized to impose a charge to customers who expand their water capacity All funds collected must be segregated and maintained in a separate interest bearing account and the revenue dedicated as required by 1m The District submits to the Maine PUc a financial activity repoli annually The balance of the fund as of December 31 2008 and 2007 was $1033 and $1 008 respectively
Other Post-Retirement Benefits Fund
In accordance with Statement of Financial Accounting Standards (SFAS) No1 06 as amended by No 132 Employers Disclosure about Pensions and Other Post-Retirement Benefits the District provides certain health care and sick time benefits for retired employees Substantially all of the District s employees may become eligible for those benefits if they reach normal retirement age while working for the District The District started funding the Other Post-retirement Benefits in 2006 The cash balance at December 312008 and 2007 was $225952 and $93171 respectively The net periodic benefits cost based on the actuarial repOli for the years ending 2008 and 2007 were $143026 and $121666 respectively
NOTE 4 - ACCOUNTS RECEIVABL E - TRA DE
The amount for accounts receivable is shown as net of the allowance for bad debts as follows at December 31
2008 2007
Accounts Receivable $ 231 891 $ 255602
Less Allowance for Bad Debts (7 809) (8234)
$ 224Q82 $ 247 36pound
17
2008 Annual Report Page 27
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 5 - UTILITY PLAN T AND EQUIPMENT
The following is a summary of property plant and equipment at December 31
Depreciation Rate Beginn ing Add itions Retirement Ending
Organizational Costs N A $ 50709 $ 0 $ 0 $ 50709 Land N A 28 19729 154 0 2819883 Structures 2 - 3 4042463 29352 0 4071 815 Impounding Dams
And Reservoirs 2 58443 6834 0 65277 Intake and Suction
Mains 15 17455 0 17455 Wells 2 855 590 296 0 855 886 Pumping Equipment 4 1833 137 22735 0 1855872 Purification
Equipment 2 1236332 49608 0 1285 940 Tanks and Standpipes 133 - 4 2530785 0 0 2530785 Transmission and
Distribution Mains 1 24363767 695255 (145825) 24913197 Services 3 4458076 341739 (7450) 4792365 Meters 4 14 15310 66510 (25998) 1455822 Fire Hydrants 15 782158 39749 (4200) 817707 General Equipment 10 1775969 148557 (254553) 1669973
46239923 1400789 (438026) 47202686 Less Accumulated
Depreciation (12138279) (845522) 437970 (12545831 ) Construction Work in Progress 0 5671098 0 567098 Net Property and
Equipment $ 34JOL644 $ U22J65 $ (56) $3522953
The depreciation expense for the years ended December 31 2008 and 2007 was $845522 and $807932 respective ly
18
Page 28 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 6 - LONG-TERM DEBT
Bonded indebtedness and land mortgage payable including amounts due currently are summarized as follows at December 31
Bonds Payable
Issue Maturity Beginning Ending Rate Date Date Balance Addition Retirement Balance
500 -785
613 - 675 522 - 652
209 - 429
300 - 570 180 - 625
284
7-88 5-91 10-94
10-03
10-05 10-06
11-08
November 20 18
October 20 11 November 2014
November 2018
November 2020 November 202 1
October 2028
$ 748386
300000 420000
916666
866668 933334
0 4185054
$ 0
0 0
0
0 0
757350 757350
$ (48793)
(75 000) (60000)
(83333)
(66666) (66666)
0 (400458)
$ 699593
225000 360000
833333
800002 866668
757350 4541946
Mortgage Payable - Land 42 11-07 October 2016 900000
$ 5085054 $ _ ----0
0 _ (100000)
11500458) 800000
5341946
Current
Long-term
$ 500458
4584596
$ 5085054
$ 529363
4812583
5341946
Annual scheduled maturities of long-term debt are as follows
Year Principal Amount
Interest Amount
2009 2010 2011 20 12 201 3
2014-2018 2019 - 2023 2024 - 2028
$ 529363 530526 531741 476012 477847
2031768 533937 230752
liJ1L946
$ 250295 225756 197964 170178 145 938 387751
64444 20027
$ 14623 53
19
2008 Annual Report Page 29
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 7 - CAPITAL LEASES
During 2007 the District leased equipment under an agreement that is classified as capital leases The cost of the equipment under capital lease is included in the statement of net assets as utility plant in service in the amount of$114298 Accumulated amortization of the leased equipment at December 312008 and 2007 was $19559 and $8129 respectively Amortization of assets under capital leases is included in depreciation ex pense The capital lease was paid in full in 2008
NOTE 8 - DEFERRED CREDIT
At December 31 2008 and 2007 the deferred credits consisted of
Customer Advances for Construction
The District receives advances for construction from or on behalf of customers Unused advances are refunded to the customers once the projects are completed Customers advances aggregated to $340766 and $24837 1 in 2008 and 2007 respectively
Deferred Bond Interest
Refunds received from bond refinancing are capitalized and amortized over the remaining life of the bond decreasing interest expense in the current and subsequent years The total reduction of interest expense for years ended 2008 and 2007 was $12862 and $15 I 04 respectively Deferred bond credit for the years ended 2008 and 2007 was $593 11 and $72173 respectively
NOTE 9 - APPROPRIA TIONS OF NET ASSETS
The District has establ ished appropriated net assets for various purposes At December 312008 and 2007 appropriated net assets were as follows
Funded Debt Retired Through Surplus
The Di stricts policy is to appropriate fro m net income annually an amount equal to the principal payment of the bonds Appropriations at December 31 2008 were $400458 The appropriated funded debt retired through surplus balance at December 31 2008 and 2007 was $13 3605 02 and $12960044 respectively
20
Page 30 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 9 - APPROPRIA TIONS OF NET ASSETS (Continued)
Water Supply Protection Reserve
Pursuant to Sec 135-A MRSA Sec 6113 of State of Maine law a consumer-owned water utility may establish a water supply protection fund to which a sum may be credited annually from surplus funds The annual credit may not exceed 5 of the prior years total revenue Interest earned in the fund must remain in the fund and be used solely for the purposes of the fund For the year ended 2008 there was an adjusted Public Utility Commission calculated net income of $255566 and a maximum allowed appropriation of $274988 Due to lack of operating cash the Board of Trustees decided not to appropriate in 2008 By Maine state law the District is allowed to appropriate within one year after the District s year end The Board reserves the right to exercise this option The interest income for the years ended 2008 and 2007 was $9287 and $17483 respectively The cumulative balance of the reserve at December 31 2008 and 2007 was $447426 and $438139 respectively
Mortgage Payment Appropriation
The District appropriates from net income annually an amount equal to the years principal payment on the mortgage Appropriations for the year ended 2008 was $100000 The appropriated mortgage payment balance at December 31 2008 and 2007 was $450000 and $350000 respectively
NOTE 10 - EMPLOYEE RETIREMENT PLAN
Effective july 1 1996 the District became a participant of the Maine State Retirement Systems (MSRS) cost sharing multiple employer consolidated retirement plan Accordingly due to the consolidation details ofthe pension obligation pertaining to the District can no longer be presented Additional information may be obtained from the MSRS
Under the participating local district (PLD) consolidated retirement plan participants contribute 65 of earnable compensation The Districts contribution to the plan is approximately 3 of earnable compensation This amount is either increased or decreased by the amortization of the Districts Initial Unpooled Unfunded Actuarial Liability (IUUAL) over the next 9 years from july 1 2006 The Districts net contributions for the years ended 2008 and 2007 were $44531 and $43160 respectively
Employees participating are eligible for normal retirement upon attaining the age of sixty and fi ve or more years of service or early retirement after compl eting twenty-five or more years of creditable service Vested participants are entitled to a retirement benefit equal to a fraction of the average final compensation multiplied by the years of membership service (discounted for early retirement)
21
2008 Annual Report Page 31
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 11 - INCOME TAXSTATUS
The District qualifies as a tax exempt organization under the provisions of the Internal Revenue code and is not subject to any State or Federal income taxes
N OTE 12 - 7 TEST
Pursuant to Chapter 670 of the Maine Pue regulations a water utility must annually determine if in of any three consecutive years its adjusted net income has equaled or exceeded 7 of the utilityS annual operating expenses This test is calculated by multiplying 7 of the total utility operating expenses which are composed of operation and maintenance expenses depreciation and amortization and taxes other than income taxes
For years ended 2008 and 2007 the Districts adjusted net income did not equal or exceed 7 of its annual operating expenses
NOTE 13 - RISK MANA GEMENT
The District is exposed to various risks of loss related to torts theft of damage to and destruction of assets errors and omissions and natural disasters for which the District carries commercial insurance Based on the coverage provided by commercial insurance purchased the District is not aware of any material actual or potential claim liabilities that should be recorded at December 31 2008 Settled claims have not exceeded insurance coverage for any of the past three fiscal years
Litigation
The District is subject to certain legal proceedings and claims which arise in the normal course of conducting its activities In the opinion of management the District has defensible positions
NOTE 14 - REVENUE FROM OPERA TING LEASES
The District leases various water tank sites to wireless cellular companies under long-term operating leases The leases are primarily five-year terms with consecutive renewal terms Rental increases are generally equal to the change in the CPI index during such year Rental revenues are recognized as earned over the term of the leases For years ended 2008 and 2007 total rental revenue was $253285 and $224054 respectivel y
22
Page 32 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 312008 and 2007
NOTE 15 - OPERA TING LEASE COMMITMENT
The District entered into a five-year agreement to license accounting software equipment and services with an application service provider The agreement expired on June 30 2008 and was renewed for a three-year period which commenced on July 1 2008 Under the agreement the District is obligated to pay minimum annual license fees as follows
Year Amount 2009 $ 60727 2010 60727 2011 30364
License fees for the years ended 2008 and 2007 were $54413 and $48098 respectively
NOTE 16 - PRIOR PERIOD ADJUSTMENT
The District has restated its previously issued 2007 financial statements due to advances for construction in the amount of$I006382 This liability represents many years of accumulation of monies given to the District by customers for projects to be done for them The monies had been used and the projects had been completed The utility assets had been transferred to the District This liability occurred before the adoption of GASB Statement No 34 As a result of the adjustment the 2007 beginning net assets were increased by $1006382
NOTE 17 - SUBSEQUENT EVENT
In preparing these financial statements the District has evaluated events and transactions for potential recognition or disclosure through October 262009 the date the financial statements were available to be issued
Since early 2005 the District has been involved in a series of disputes over its metering policy and system development charge (SOC) as it relates to a large seasonal cottage complex located in the Town of Wells Despite the Maine Public Utility Commissions (MPUC) upholding ofthe Districts metering policy this developer has continued to dispute the calculation ofthe appropriate SDC as it relates to this complex This same developer was an intervenor in the Districts annual Tariffupdate filed in May 2006 This Tariff was subsequently approved on February 7 2008
During 2008 the Maine Supreme Court upheld the Districts individual metering policy and therefore the only matter left to resolve with this issue is for the MPUC to decide on the revised SOC rate filing In January 2009 the District and the developer signed a settlement agreement which formed the basis for a stipulation agreement that has been submitted to the MPUC for inclusion with the SDC filing The Di strict subsequently received $28 633 in the form of additional SDCs from the developer in April 2009 The MP UC approved the new SDC tariffwith an effective date of July 21 2009
23
2008 Annual Report Page 33
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 18 - RECLASSI FICA TIONS
Certain reclassifications have been made to the prior years financial statements to conform to the cun-ent year presentation These reclassifications had no effect on previously reported results of operations or net assets
24
Page 34 2008 Annual Report
KENNEBUNK KENNEBUN KPORT AND WELLS WATER DISTRICT DECEMBER 31 2008 and 2007
SUPPLEMENTARY INFORMATION
Gerry Talbo Roye r Falmollth Mai ll e
2008 Annual Report Page 35
KENNEBUNK KENNEBUNKPORT AND WELLS VATER DISTRICT Schedule 1 SCHEDULES OF CHANGES IN NET ASSETS
YEAR ENDED DECEMBER 312008 (With Comparative Totals for 2007)
Appropriated Water Supply
Protection Funded Debt Fund Contributions (Restated)
Retired Mortgage and Restricted in Aid of 2008 2007 Through Surplus Payment Reserves Construction UnaPEropriated Total Total
BALANCES - BEGINNING OF YEAR $ 12960044 $ 350 000 $ 439148 $ 0 $ 15374845 $ 29124037 $ 28 114927
1et Income Contributions in Aid for Construction Transfer of the 8aJance of Contribution in Aid Cunent Year Loan Pri ncipal Payments Current Year Appropriation
BALANCES - END OF YEAR $
0 0 0
400458 0
13360502 $
0
0 0
JOO OOO 0
450000 $
93 12
0 0 0 0
448460 $
0 282333
(282333) 0 0 0 $
564972
0 282333
(500 45 8)
0 15721 692 $
574284
282333 0 0 0
29980654 $
572376 436734
0 0 0
29 124037
N
Berry Talbot Royer Falmourh Maine
VI
Page 36 2008 Annual Report
Sc hedul e 2
KENNEBlI NK KENNEBUNKPORT AND WE LLS WATER DISTRICT SCHEDULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
2008 2007 SOU RC E AND PUMPING OP ERA nONS
Labor $ 106640 $ I 12706 Office r 74 12 858 1 Pensions and Benefits 82777 8236 5 Purchased Water 23 67 4454 Purchased Power 242 197 2 147 14 Transportation Expense 38 80 383 5 In su rance - Vehicles 697 178 5 Materials and Suppl ies 1868 15 16 Con tractua I Services 20419 56024 Insurance - Workers Compensat ion 3665 3340
Tota l Source an d Pumping Operations 471922 489320
SOURCE AND PUMPING MAINTENANCE Labor 169 5 I 6 14 6957 Officer 11 782 11 189 Pensions and Benefits 131583 107395 Materia ls and Supplies 711 63 711 53 Co ntractu al Services 18 132 45784 Transportation Expense 6 167 5000 Insurance - Veh ic le s 1 108 2328 Insurance - Workers Compensation 5826 4355
Total Source and Pumping Maintenance 415277 394 161
WAT ER TREATMENT EXPENSES Labor 177355 173732 Officer 12328 13228
Pens ions and Benefits 137668 126962 Purchased Power 17500 15891
Materials and Suppli es 23414 196 11
Chemicals 178 805 73900
Contractual Services 20340 18359
Transportation Expe nse 6452 5911
Insu rance - Vehicles 1 159 2752
In surance - Workers Compensat ion 6095 5 149
Tota l Water Treatme nt Expenses 581116 555495
TRANSPORTATION AND DI STRIBUTION EXPENSES - OPERAnONS Labor 351966 32075 3
Officer 24464 24422
Pensi ons and Benefits 273205 234404
Purchased Power 12 00 I 10339
Materials ane Supp li es 75 87 10 673
Conu-actual Services 150 I 1285
Tran sportation Expense 12805 10 914
Insuran ce - Vehi cles 230 I 5080
Insurance - Wo rkers Co mpensatio n 12096 9506
TOla l Tran spo rtati on and Distribution Expenses - Upetat ions 697 926 627 376
Berry 1 Ibol Ro er r tl muul ll ivla lne 26
2008 Annual Report Page 37
Schedule 2 (Continued)
KENNEB UNK KE INEBUNKPORT AN D WELLS WATER DISTRICT SCHED ULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
TRA NSPORTATION AND DlSTR IBlJTJO N EXPENSES - MAINTEN ANCE Labor Oficer Pensions and Benefits Materials and Suppl ies Contractual Services Transportation Expense In su ran ce - Vehicles Insurance - Worke rs Compensation
Total Transportation and Distribution Expenses - Maintenance
$
2008
232048
16128 180 i 22 71269
66011 8442
1517
7975
583512
$
2007
228327
17385 i 66 860 104312
491 37
7769
36 16
6767
584 173
CUSTOMER ACCO UNTS EXP EN SES La bor Officers Pensions and Benefit s Materials and Sup plies Contractual Serv ic es Transpotation Expense Insurance - Vehicles Insurance - Workers Compensat ion
Bad Debt Expense Total Customer Accou nt Expenses
146412
3525 i 79508
4 i 68 8
64369
5327
957 3520
0
377032
136 671
32435
11 4838
37394
67 329
4650
2165
4657
6526 406 665
ADM IN ISTRATIVE AND GENERAL EXPENSES Labor Officers Pens ions and Benefi ts Purchased Power Materials and Supplies Contractual Services Professional Regulation Insu rance - Ge neral Liability Transportation Expense Insurance - Vehicles In surance - Workers Compensation Miscellaneous Expense
Total Administrative and Ge neral Expenses
228650
135678
264422
8834
73607
96966
52707
42416
83 19
1495
11707 20285
945086
229567
130348 244414
8023 7467 1
98996
0 44498
7811
3636
991 2 17753
869629
TOTAL OPER ATING EXPE NS ES $ 407 1871 $ 3926819
Berry Talbo Royer r Imouh ld ~lIlc 27
Page 38 2008 Annual Report
2008 OPERATIONAL REPORT
PERSONNEL
Education
The Districts employees attended several educational meetings and seminars covering many subjects such as
Forklift Safety Hearing Protection Electrical Safety HDPE Piping Systems Confined Space Back Injury Protection AC Systems Program Respiratory Protection Bloodborne Pathogens Water Utility Symposium Trenching amp Excavation Class 52 Pipe Alternatives Field Biological Hazards Certification Exam Review Construction Excavation Hazardous Communication LockoutTagout Training Arc Flash amp Blast Protection Introduction to SCADA Care of Emergency Generators Cross Connection Control Water System Master Planning 2005 National Electrical Code Healthy amp Productive Workplace Personal Protection Equipment Hands on Disinfection with Chlorine Incident Command System (ICS) Cross Connection Control Certification National Incident Management System (NIMS)
SERVICES
New Installations Renewals Total Active Services
183 149 10538
METERI NG
Meters
Number in service at beginning of year 12558 New installations 178 Number in service at end of year 12736
Meters serving seasonal customers are installed in the Spring and after removal during the Fall are tested and repaired as needed then stored for the winter Area plumbers set seasonal meters in a cooperative program along with District personnel which is not only beneficial to the District but to the customer and the plumber as well As a result of the cooperation received from the area plumbers the success of the program has continued
2008 Annual Report Page 39
MAINS
DISTRIBUTION MAINS IN SERVICE (FEET)
SIZE 2007 ADDED RETIRED 2008 Deep 20 66751 2578 69329 Deep 16 86240 684 86924 Deep 12 142867 2721 145588 Deep 10 145845 101 3700 142246 Deep 8 308564 2342 1331 309575 Deep 6 164042 67 6299 157810 Deep 4 18137 125 18262 Surface 4 3801 3801 Deep 3 9310 9310 Surface 3 18122 18122 Deep 2~ 634 634 Surface 2~ 388 388 Deep 2 59481 238 248 59471 Surface 2 26586 240 26346 Deep 1~ 918 918 Surface lYz 7062 7062 Deep lW 3225 3225 Surface lX 3034 3034 Deep 1 10257 10257 Surface 1 20449 240 20689 Deep 2856 2856 Surface 3915 3915
1102484 9096 11818 1099762
GATE VALVES INSTALLED
1 lX 2 4 6 8 10 12 16 20
1 3 3 19 4 8 2
Page 40 2008 Annual Report
2008 MAINS INSTALLED
TOWN LOCATION SIZE MATERIAL LENGTH REMARKS
Kennebunk Alewive Road 8 0 1 2 Main Relay 10 01 2
12 PE 240 12 01 732
Independence Park Dr 8 DI 25
Wilbery Lane 8 DI 185 Main Relocation Port Road 8 DI 3
12 DI 67
High Street 8 DI 120 Main Relocation
Kennebunkport Fishers Lane 16 DI 684 Main Relay
Wells Devito Lane 2 Copper 3 Main Relay 4 PE 125
Orchard Lane 1 PE 240 Seasonal Main Relay
Island Beach Road 6 01 49 Main Relay 8 PVC 226
Ocean Avenue 2 Copper 12 Main Relay 10 DI 45
Webhannet Drive 6 DI 2 Main Relay 10 DI 21
12 DI 732
Post Road (Route One) 20 DI 1235 Main Relay
Avandah Way 8 DI 28
Kimball Lane 8 DI 24
Bourne Lane 10 DI 33
Buzzell Road 8 01 180 Main Extension
Gateway Drive 12 PVC 568 Main Extension
Heritage Drive 12 PVC 382
Harriseckett Road 8 DI 964 Main Extension
Charles Wesley Court 8 PVC 540
Ogunquit Route One 8 DI 36 Main Relay
20 DI 1343
Kings Lane 8 01 6
Belm Lane 6 DI 16
8 DI 3
Kingfield Lane 2 Copper 16
Grasshopper Lane 2 Copper 7
Biddeford Second Street 2 PE 200 Main Extension
TOTAL 9096
2008 Annual Report Page 41
HYDRANTS
During 2008 4 public and 14 private hydrants were insta lled and 0 private hydrants became public making a total of 695 publ ic and 229 private hydrants in t he Districts system
NEW INSTALLATIONS
Town No Ow nership Location
Kennebunk 1 Private Shoppers Vi llage Wells 1 Private Heritage Drive Wells 2 Private Charles Wesley Court Wells 2 Private Sylvan Way Forest Village North Wells 1 Private CVS Pharmacy Wells 7 Private Sea Glass Village Wells 1 Public 208 Post Road
HYDRANT REPLACEMENTS
Town No Ownership Location
Kennebunk 1 Public 103 Brown Street Kennebunk 1 Private Shoppers Village Kennebunk 1 Public Sea Road Kennebunk 1 Public Port Road at Wilbery Lane Kennebunk 1 Public 81 Western Avenue Kennebunk 1 Public 120 Brown Street Wells 1 Public Post Road at Kimball Lane Wells 1 Pu blic Eldridge Road at Webhannet Drive Wells 1 Pu blic Web han net Drive at Donald Lane Wells 1 Public Ocean Avenue at Marsh Street Wells 1 Public Ocean Avenue at Tibbetts Avenue North
Wells 1 Public 215 Ocean Avenue
Wells 1 Public Ocean Avenue at Bourne Avenue Ogunquit 1 Public Captain Thomas Road at Partridge Drive
Ogunquit 1 Public Route One at Kings Lane
HYDRANTS TRANSFERRED FROM PRIVATE TO PU BLIC
Tow n No Ownership Locat ion
None
Page 42 2008 Annual Report
MONTHLY PUMPING RECORDS
Gallons Pumped
Amended 2007 2008
January 49415700 47321300 February 48910100 44812500 March 53842900 49171100 April 55060400 59601800 May 89711500 92797350 June 123139500 118078400 July 152963200 151165700 August 161378650 139932600 September 118087130 104318400 October 88548 100 74069700 November 54764500 54315900 December 50257200 57684000
Subtotal (KKWWD) 1046078800 993268750 (BiddefordSaco) 4176450 323500
TOTAL 1050255250 993592250
MONTHLY SNOW AND RAINFALL
2007 2008 Snow Rain Snow Rain
Inches Inches Inches Inches
January 53 266 170 176
February 203 383 568
March 241 219 222 487
April 259 789 478
May 271 248
June 335 427
July 541 792
August 183 331
September 242 1184
October 463 322
November 09 4 29 485
December 409 161 258 391
Totals 1174 3899 1031 5411
Page 4 2008 Annual Report
REPORT OF THE KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT
The Kennebunk Kennebunkport and Wells Water District is a quasi-municipal public water utility that was established in 1921 by an act of the Maine State Legislature The District serves an area that encompasses the Towns of Kennebunk Kennebunkport Wells Ogunquit and small portions of Arundel Biddeford and York The area includes a population which varies seasonally from about 30000 to over 100000 It is directed by a four-member Board of Trustees each elected from the Towns of Kennebunk Kennebunkport Wells and Ogunquit
For the Water District 2008 was a unique year marked by cost-saving improvements the completion of several critical projects the resolution of some ongoing litigation and the consideration of selling spring water for resale which became a controversial issue The District is still working to meet the challenge of sustained development pressures Although the regional and national economy took a downturn toward the end of 2008 the District experienced a customer growth rate of 1-12 as compared with the 2 average growth rate of the past dozen years
The District is continually evaluating itself looking for opportunities to improve service and to reduce costs Through attrition job-sharing and cross-training between departments one full time position was eliminated saving over $60000 in wages and benefits The semi-annual hydrant flushing procedures were modified resulting in improved water accountability and a $15000 reduction in operating costs The Districts recently (2007) developed ground water sources were once again instrumental in helping the District meet peak seasonal water demands without the need of purchasing water from neighboring utilities while reducing chemical costs by over $40000 Due primarily to a relatively wet summer the total water production for the year of 0995 billion gallons was 5 less than that of 2007 We are continually searching for additional local high-quality groundwater supplies in spite of the temporary reduction in customer growth we expect that customer growth and water demand will increase over the coming years
As part of a regulatory proceeding relating to ongoing litigation with a local developer the District conducted its first comprehensive Cost of Service study The results of this study indicated that our 9000plusmn annual customers have been subsidizing our 3OOOplusmn seasonal customers for some time The resulting revenue-neutral rate schedule redesign was stipulated (agreed to) by all involved parties late in 2008 with an anticipated implementation date of April 1st2009 The new rate schedule is available on our web site at wwwkkworg
In an effort to help protect its customers from imminent water rate increases driven in part by large cost increases for materials chemicals and energy the District considered selling spring water for resale Due to the recent and ongoing development of a significant well water supply the District had reduced its dependence on Branch Brook by approximately 35 As a result an additional 1400 gallons per minute (2 million gallons per day or 2 MGD) was no longer being withdrawn from Branch Brook during the summer low flow season The District felt that the sale of up to 300 gallons per minute of this now unused Branch Brook water resulting in additional revenues of nearly $1000000 per year was in the best interests of its customers Although the District publically announced this water sale concept in its January 2008 newsletter there was no public adversity to the concept until the Districts June 2nd press
2008 Annual Report Page 5
release which specifically mentioned the companys name with which the proposed water sale was planned The limited but very vocal opposition to the proposal resulted in the District indefinitely tabling further action on the item
The Southern Maine Regional Water Council (SMRWC) which was formed by seven local water utilities in late 2005 has accomplished a significant milestone during 2008 Utilizing a $100000 Credit Quality Improvement (CQI) grant it was awarded by the Maine Municipal Bond Bank in 2007 the Council completed a comprehensive long-range regional water supply study In addition to evaluating existing water supplies and infrastructures of SMRWCs seven member utilities it recommends long term strategies toward assuring a safe and abundant water supply for the region well into the future A significant conclusion reached in the study is that the southern coastal Maine area which extends from north of Portland to Kittery shall someday (in 50 years) be served by two primary water sources Sebago Lake and Saco River
The follOWing is a partial list of distribution projects funded and installed by the District during 2008 These projects typically relate to our goal of optimizing water quality and improving system reliability by replacing outdated and substandard facilities with an eye toward accommodating anticipated growth
Fishers Lane Kennebunkport Replaced 684 feet of old 10 cast iron water main with 16 ductile iron main (fire suppression transmission and water quality improvement)
Alewive Road Kennebunk Replaced 972 feet of old 8 main with 12 ductile iron main (system improvement in conjunction with road rebuilding)
Route One Ogunquit Replaced 1343 feet of old 10 cast iron main with 20 ductile iron main (fire suppression transmission and water quality improvement)
Route One Wells Replaced 1235 feet of old 10 cast iron main with 20 ductile iron main - first phase of a two phase 3100 foot project (fire suppression transmission and water quality improvement)
Webhannet Drive Wells Replaced 740 of 10 amp 6 cast iron main with 12 ductile iron main (system improvement in conjunction with the Town of Wells seawall reconstruction project)
In addition to the above projects individuals and developers funded numerous water main extensions totaling over 3000 feet of new water mains
Drinking water quality remains a top priority We are pleased to report that in addition to making aesthetic water quality improvements with our unique blending of groundwater and surface water all State and Federal water quality standards were met during 2008 By maintaining a well-trained staff and continually upgrading our process equipment and control systems we continually strive to assure the highest degree of reliability in the quality of drinking water for our customers
Page 6 2008 Annual Report
The Trustees of the District appreciate the continuing effort and dedication of their employees as well as the support and cooperation of their customers area contractors and State and local municipal officials
Respectfully submitted
Richard H Littlefield President James E Burrows Vice President Thomas P Oliver Trustee Robert A Emmons Trustee
Normand R Labbe Superintendent Scott J Minor Assistant Superintendent Wayne A Brockway Treasurer
2008 Annual Report Page 7
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT
FINANCIAL REPORT
--7iQgt~ ~~
DECEMBER 31 2008 and 2007
Page 8 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT FINANCIAL REPORT
DECEMBER 31 2008 and 2007
T ABLE OF CONTENTS
Page
INDEPENDENT AUDITORS REPORT
MANAGEMENTS DISCUSSION AND ANALYSIS Introduction of the Financial Statements Comparison of Financial Statements for Current and Prior Years Overall Financial Position and Results of Operations 2 - 9
FINANCIAL STATEMENTS
Exhibit A - Statements of Net Assets Exhibit B - Statements of Revenues Expenses and Changes in Net assets Exhibit C - Statements of Cash Flows
10 11 12
NOTES TO FINANCIAL STATEMENTS 13 - 24
SUPPLEMENTARY INFORMATION
Schedule 1 - Schedules of Changes in Net Assets Schedule 2 - Schedules of Operating Expenses
25 26 - 27
Beny Tal bo Royer Falmouth Maine
2008 Annual Report Page 9
Berry middotTalbot Royer CERT IFIED PUBLlC ACCOUXTATS
~IID INDEPENDENT AUDITORS RElgtORT
To the Board of Trustees Kennebunk Kennebunkport and Wells Water District Kennebunk Maine
We have audited the accompanying statements of net assets of Kennebunk Kennebunkport and Wells Water District as ofDecember 31 2008 and 2007 and the related statements of revenues expenses and changes in net assets and the statements of cash flows for the years then ended These financial statements are the responsibility of the Districts management O ur responsibility is to express an opinion on these financial statements based on our audits
We conducted our audits in accordance with auditing standards generally accepted in the United States of America Those standards require that we plan and perform the audits to obtain reasonable assurance about whether the financial statements are free of material misstatement An audit includes examining on a test basis evidence supporting the amounts and disclosures in the financial statements An audit also includes assessing the accounting principles used and significant estimates made by management as well as evaluating the overall financial statement presentation We believe that our audits provide a reasonable basis for our opinion
In our opinion the financial statements referred to above present fairly in all material respects the financial position ofKennebunk Kennebunkport and Wells Water District as ofDecember 312008 and 2007 and the results of its operations and its cash flows for the years then ended in conformity with accounting principles generally accepted in the United States of America
As fUl1her discussed in Note 16 to the financial statements the 2007 net assets were understated This
was discovered by management of the District during the current year Accordingly an adjustment has
been made to correct net assets as of December 31 2007
The Managements Discussion and Analysis as listed in the table of contents is not a required part of the
basic financial statements but is supplementary information required by accounting principles generally
accepted in the United States of America We have applied certain limited procedures which consisted
principally of inquiries of management regarding the methods of measurement and presentation of the
supplementary information However we did not audit the information and express no opinion on it
The accompanying supplemental information presented in Schedule 1 and 2 is not necessary for a fair presentation of the financial statements but is presented as additional financial data This information has been subjected to the same tests and other auditing procedures applied in the audit of the financial statements referred to above and in our opinion is fairly stated in all material respects in relation to the
financial statements taken as a whole
D~~~((jypoundL--Certified Public Accountants October 26 2009
TcI 20 - 7i l -H 3 Fax 2(J7-7K I - ti7 8 () F und Road lue 100 Ialmoulh lainc O-1(I i www htr -cpa com
Page 10
Truste es James E Burrows Presid e nt Thomas P Oliv er Vi c e Pres ident Ric hard H Littlefi e ld Robed A Enunons
Normand R Labbe Supe rintendent Scott J Minor Ass istant Superintendent Vayne A Brockway Treasurer
2008 Annual Report
Kennebunk Kennebunkport
and lNells Nater Dlstricl PO Box 88 92 Main Street Phone 207-985-3385 Kennebunk Maine 04043 Fax 207-985-3102
wwwkkworg
Kennebunk Kennebunkport and WeUs Water District Managements Discussion and Analysis
Year Ended December 31 2008
Introduction of the Financial Statements
Overview of Financial Report
The District was established in 1921 as a quasi-municipal water utility district organized by a special act of the Maine State Legislature to provide and maintain a water treatment and distribution system for the inhabitants of the District The District serves the Towns of Kennebunk Kennebunkpoli Wells Ogunquit and pOliions of Arundel York and Biddeford The District is governed by a four member Board of Trustees one elected from each of the Towns of Kennebunk Kennebunkport Wells and Ogunquit The District is regulated by the Maine Public Utilities Commission hereinafter called the Maine Puc
The District uses a proprietary fund with two board designated funds The Districts fund is financed and operated in a manner similar to private businesses The two board designated funds are the water supply protection fund and the system development fund
This Management Discussion and Analysis (MDampA) serves as an introduction to the audited basic fmancial statements and notes The MDampA is the District managements analysis of its financial condition and perfonnance It is presented to give the reader more insight on the Districts finances
The Districts basic financial statements include
- Statement ofNet Assets - Statement of Revenues Expenses and Changes in Net Assets - Statement of Cash Flows - Notes to Financial Statements - Schedule of Changes in Net Assets - Schedule of Operating Expenses
c 2
2008 Annual Report Page 11
Comparison of F inancial Statements for Current and Prior Years
Condensed Statement of Net Assets
2008 2007 Difference Current Assets $ 1420828 $ 1521587 $ (100759) (66) Other Assets 30094 29695 399 13 Capital Assets 35223953 34101644 1122309 33 Special Funds 674442 305118 369324 1210 Total Assets 37349317 35958044 1391273 39
Current Liabilities Long-term Debt Other Liabilities
Total Liabilities
1059731 4812583 1496349 7368663
887458 4584596 1361953 6834007
172273 227987 134396
534656
194 50 99 78
Net Assets Unrestricted $ 29 980654 $ 29124037 $ 856617 29
Current Assets
The decrease in current assets by $100759 primarily resulted from a decrease in cash and cash equivalents that were offset by an increase in Bond Proceeds Receivable
The decrease of cash and cash equivalents is primarily related to lower 4th quarter billing levels than the prior year which saw unusually dry weather all summer Inventory was reduced by $5910 due to specific efforts to reduce minimum stock
Other Assets
Other assets increased by $399 in 2008 The increase was due to new issuance costs exceeding the current year amortization of previous bond issuance costs
Capital Assets
Capital assets grew by $1122309 in2008 That increase consisted of
Additions Retirements Net Change Utility property $ 1400789 $ (438026) $ 962763 Allowance for depreciation (845522) 437970 (407552)
5 555267 $ ( 56) 555211 Change in construction work in progress 567098
122309
The additions to utility property included $282333 of contributed capital Utility property retirements included $206048 of office computers and equipment $145825 in mains $48505 in vehicles and equipment and $37648 in meters hydrants and services
The increase in construction work in progress was related to the fact that due to the early onset of winter weather in 2007 there had been no capital projects in process at year end 2007 The Route One Wells SRF project was in process at year end in 2008
3
Page 12 2008 Annual Report
Special F unds
During 2008 Special Funds increased by a net amount of$369324 This asset category increased primarily as a result of an appropriation from retained earnings of $227200 to the Water Supply Protection Fund based on 2007 net earnings as allowed by Maine law
The Other Post Employment Benefits (or O PEB) Fund increased by a net amount of$132780 primarily due to funding contributions made during the year
The combined investment income in 2008 for all Special Funds was $12603 (as compared to $22893 in 2007)
Long-term Debt
Long-term debt increased by a net amount of $227987 in 2008 The District financed a major main replacement project on Route 1 in Wells during 2008 with a 20 year $757350 low interest SRF bond financed through the Maine Municipal Bond Banle Regular principal repayments in 2008 amounted to $500458
Current Liabilities
Current liabilities increased by a net amount of $172273 between 2007 and 2008 The major change for the year was an increase in accounts payable of $164338 The increase in Accounts Payable was related to the major project on Route 1 Wells which was in process at year end
Other Liabilities
Customer deposits for construction increased by the amount of $92395 while the post retirement benefit accrual increased by $54863 Deferred credits which are interest refunds received from bond refinancing decreased by $12862 due to the current year amortization of the deferred credits The net total increase in other liabilities was $134396
Condensed Statement of Revenues Expenses and Changes in Net Assets
2008 2007 Difference
Operating Revenue
Depreciation Expense Other Operating Expenses Net Non-operating (Income)
Total Expenses
Change in Net Assets before ContJibutions Contributions
Change in Net Assets
Beginning Net Assets
Ending Net Assets
$ 5337269 $ 5303336 $ 33933
845522 4071 871 (154408)
4762985
807932 3926819
(3791 ) 4730960
37590 145052
(150617) 32025
574284 _ 282333
572376 436734
1908 (154401 )
856617 1009110 (152493)
29124037 28114927 1009110
$2228Q654 $ 29l2UUl $ 856611
6
46 36
39730 7
3 (353)
(151)
36
29i
4
2008 Annual Report Page 13
Operating Revenue
The vast majority (about 99) of $559 million in 2008 operating revenue comes from two sources Metered water revenue and public and private fire protection charges
Metered water revenue ($457 million) - The Districts Annual metered customers are billed quarterly The billing includes a minimum charge (based on the size of their meter) for a minimum amount of cubic feet of water and a charge for each additional hundred cubic feet of water used above the respective minimums Its Seasonal customers are billed a minimum charge in the spring and billed again in the summer andlor in the fall if consumption exceeds the yearly minimum allowance based upon a separate seasonal rate schedule Metered water rates are regulated by the State of Maines Public Utilities Commission During 2008 metered water revenue increased by just 4 ($02 mill ion) due primarily to periods of unusually wet weather and decreased customer growth
Public and private fire protection ($71 million) - This revenue includes charges to local municipalities for hydrants (public fire) and privatenon-municipal organizations for ready to use water capacity for both hydrants and sprinkler systems Fire protection charges are also regulated by the State of Maines Public Utilities Commission Public and Private Fire Protection Revenue for 2008 increased by 11 from $69 million in 2007 This was due primarily to the 2007 increase in rates which became effective April 1 2007 Additional revenue came from new private fire customers during the year as well as new public fire hydrants
Depreciation Expense
Depreciation expense went from $807932 in 2007 to $845522 in 2008 an increase of 46 This increase can be attributed to the general growth in capital assets during 2008
Other Operating Expense
Non-depreciation operating expense increased from $393 million in 2007 to $407 million in 2008 by 37 The expenses consisted of
2008 2007 Difference Salarieswages $ 1655632 $ 1586301 $ 69331 43 Fringe benefits 1149282 1077237 72045 66 Purchased water power amp chemicals 461706 427322 34384 80 Operational amp maintenance supplies 290595 319329 (28734) (90) Legal and audit fees 64541 79677 (15136) (190) Contracted services amp Equipment Rentals 223197 257237 (34040) (133) Vehicle maintenance 51393 45892 5501 1l9 Bad Debt Expense 6526 (6526) (1000) Insurance 102533 109544 (7011) (65) Miscellaneous expenses 20285 17754 2531 (142 Regulatory Commission Exp-Other 52707 52707
$ 4071B2L ~_l926JU2 j) 145-gtQ)2 J~
Expense category explanations
Salarieswages - This line item represents the amount of salary and wages that were expensed in these years not the total salary and wages paid to the employees Portions of the amount of salaries and wages paid to the employees are capitalized and therefore shown on the Statement of Net Assets The pay rates for District employees were approximately 40 higher in 2008 than 2007 The employee cost of living raises accounted for the vast majority of the $69000 increase The remainder of the increase was due to a lower amount of capitalized labor during 2008
5
Page 14 2008 Annual Report
Employee benefits - The Districts portion of health insurance costs increased 40 due primarily to increased premium costs The number ofemployees insured varies but averages 39 employees in a given month
Purchased water power amp chemicals - Purchased Power costs increased by $32K over 2007 as a result of a 13 increase in the average cost per Kilowatt hour from 119 cents to 135 cents Filtration Plant Chemical costs were higher by $5K in 2008 a 28 increase from 2007 largely due to unit price increases Purchased water costs were down in 2008 by $(2K) Both purchased water and chemical usage were down somewhat due to the continued heavy reliance upon the Districts new Merriland River Well which produced 35 of the Districts total pumpage during its second year ofoperation (up from 31 in 2007)
Legal and Audit Fees - Legal Fees decreased ($ 16K) over 2007 as a result ofless expenses incurred during 2008 More than 75 of these expenses were due to a complaint first filed during 2005 with the Maine Public Utilities Commission concerning a dispute of the Districts Metering Policy and System Development Charge with respect to a large new development of seasonal cottages
Operational and maintenance supplies - This categOlY includes all material amp supply expenses related to the operation and maintenance of the Plant Distribution and Administrative areas and include items such as maintenance and repair parts lab supplies tools office supplies telephone waste disposal safety equipment and training and miscellaneous expenses These expenses decreased by ($29K) or (9) overall from 2007 One of the larger reasons for this decrease was due to the dredging of the Branch Brook which occurred in 2007 Another factor was a decreased level ofwater main breaks over the previous year
Contracted services amp Equipment Rentals - This category which includes a large array of services provided to the District by outside vendors decreased by (132) or approx ($34K) during 2008 The largest decrease involved source related consulting ($26K) from 2007 In addition contracted services at the Filtration Plant decreased by ($27K) largely due to the 2007 dredging project Distribution system repair services for mains hydrants and services as a group were up $17K
Bad Debt Expense - The District uses a five year averaging formula each year to determine the level ofbad debt expense required During 2008 it was not necessary to add any additional amount to the reserve based on this formula (The 2007 expense was $6K)
Insurance - Insurance costs decreased by ($7K) or (649) from 2007 The District was able to lower its insurance expense due to a combination of its competitive bid process and soft market conditions
Net Non-Operating Income
This item is primarily made up of $244762 of interest expense in addition to utility regulatory fees of $40691 These expenses were offset by $253285 of Tank Rental Revenues and a one-time gain of $164767 on the sale of an old storage tank lot as well as interest income of$20405
Contributions
Contributions occur when development takes place within the Districts service area The contributions for 2008 and 2007 were
2008 2007 Difference 00
Main Extensions $ 0 $ 0 $ 0 System Development Charges 210072 349742 (139670) Services 30000 50000 (20000) Meters 26962 31 192 ( 4 230) Miscellaneous 15299 5)00 9499 Totals $ 282 $ 436734 $ (1544012
6
2008 Annual Report Page 15
Overall Financial Position and Results of Operations
To determine the change in the Distrids financial position in the past year we have focused on two elements fmancial ratios and revenue stability
Financial Ratios
Two of the key financial ratios for analyzing the Districts financial position are the current ratio and the coverage ratio During 2008 the Districts current ratio declined from 171 to 134 while the coverage ratio improved from 224 to 229 The increase in the Districts coverage ratio in 2008 occurred largely due to the increase in miscellaneous income related to the land sale
Current Ratio 2008 2007
Current assets $ 1420828 $ 1521587 Current liabilities 1059731 887458
Current Ratio 134 171
Coverage Ratio 2008 2007
Operating revenue $ 5337269 $ 5303336 Non-operating Rental Revenue 253285 224054 Interest income 20405 51 845 Miscellaneous income 168445 9848 Gross revenues 5779404 5589083
Operating expenses 4917393 4734751 Depreciation (845522) (807932) Expenses 4071 871 3926819
Net available - debt service 3
Principal payments $ $ 500219 Interest 240859
$ 741078
Coverage ratio 229 224
Revenue Stability
Most of the Districts operating revenue 99 in both 2008 and 2007 comes from water assessments These revenue sources are stable and were relatively unchanged between 2008 and 2007
Water rates both metered and fire protection are regulated by the State of Maines Public Utilities Commission (PUC) The PUC sets rates that allow the District to maintain operations and pay debt service The Districts last rate increase became effective on 4112007
In addition the Districts metered water customer base is not concentrated Residential customers who make up 11497 of the Districts 12736 water connections (903 ) provided 603 of all operating revenue in 2008 and 60 0 in 2007 Non-residential metered customers represented 253 of all operating revenue in 2008 and 258 in 2007
7
Page 16 2008 Annual Report
Fire protection (public and private) was 13 3 of all operating revenue for 2008 up 2 from 13 1 in 2007
Operating revenue by type
2008 2008 2007 2007
Metered - residential $ 3218754 603 $ 3184295 600
Metered - non-residential 1352374 253 1365368 258
Public fire 606420 114 597781 11 3
Private fIre 102000 l9 97016 l8
Other operational revenue 57721 ll 58876 ll
Total operating revenue L~17269 1000 $ 5303 336 100Q
Significant Changes to Individual Funds
Operating and Management Fund
Operating revenue increased only by 6 in 2008 largely due to wet summer weather
Operating expenses (excluding depreciation) were up 37 overall from 2007
Water Supply Protection Fund
2008 and 2007 Revenue 2008 2007 Difference
Interest Income 9287 $17483 $ (8196) (469)
2008 and 2007 AdditionslWithdrawals 2008 2007 Difference
U 27200 1000Additions to Fund $Q
1000Withdrawals from Fund u $)~
System Development Fund
2008 and 2007 Revenue 2008 2007 Difference
Interest Income $ 25 $14 $ 11 78 6
8
2008 Annual Report Page 17
Other Post Employment Benefits Fund (OPEBF)
2008 and 2007 Fund Balance 2008 2007 Difference
Fund Balance 225 952 $ 931T $ 132~ 1425
Significant Budget Variances
The District is not legally required to adopt budgetary accounting and reporting However an annual budget is prepared by management and approved by the Board of Trustees The budget is prepared for the operating revenues and expenses
Significant Capital Asset and Long-term Debt Activity
Every year the Superintendent prepares the capital budget with input from the management staff He submits this to the Board of Trustees for approval If a capital expenditure is incurred during the year which is not included in the capital budget the Superintendent will submit this expenditure to the Board of Trustees for supplemental approval
Overall utility property increased by $96 million from $4624 million to $4720 million The allowance for depreciation grew by $41 million and construction work in progress increased by $57 million Net utility property increased from $3410 million in 2007 to $3522 million in 2008
Long Term Debt
During 2008 the District borrowed $8 million in a 20 year serial bond from the Maine Municipal Bond Bank for a large water main replacement project The District also retired $5 million oflong term debt
The total bonded debt (both the Long-term debt and the current portion) activity for 2008 is detailed below
Beginning Balance Issues Retires End Balance
$5085054 $152350 [$500458) ~1946
REQUESTS FOR INFORMATION
This financial report is designed to provide a general overview of Kennebunk Kennebunkport and Wells Water Districts finances Questions concerning any of the information provided in this report or requests for additional financial information should be addressed to Wayne A BrockWay Tfeasurer KKampW Water District PO Box 88 Kennebunk ME 04043
9
Page 18 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT DECEMBER 31 2008 and 2007
BASIC FINANCIAL STATEMENTS
Berry Ta lbot Royer Fa lmouth Maine
2008 Annual Report Page 19
Exhibit A
KENNEBUNK KENNEBUN KPORT AND WELLS WATER DISTRICT STATEMENTS OF NET ASSETS
DECEMBER 31 (Restated)
ASSETS 2008 2007
Current Assets
Cash and Cash Equi va lents $ 4313 14 $ 974870
Accounts Receivab le - Trade Net 224082 247368
Accounts Receivable - Other 1839 131 6
Bond Proceeds Recei vab le 470577 0
Materials and Supplies Inventory 204504 2104 14
Prepaid Expenses 88 51 2 876 19
Total Current Assets 1420828 15215 87
Other Special Fund s Water Supply Protection Fund 44 745 8 210939
System Development Fund 1033 1008
Other Post Employment Benefits Fund (OPEBF) 225 95 1 93171
Total Other Special Funds 674442 305 11 8
Utility Plant in Service 47202686 4623 992 3
Less Accumul ated Depreciati on ( 125 4583 1) (12138279)
Net Utility Pl ant in Service 34656855 34 101 644
Construction Work in Pro gress 567098 0
Net Utility Plant 352 23953 34 10 1644
Other Property Non-Utility Property 225 91 22 591
Deferred Charges
Un amorti zed Bond Issue Costs 7503 71 04
TOTAL ASSETS 37 34 93 17 35 958 044
LIABILITIES
Current Liabi lities
Accounts Paya ble 27 1511 10 7 173
Other Accrued Liabilities 2588 57 22 2945
Capital Lease 0 56882
Current Portion of Long-Term Debt 529363 50045 8
Total CurTent Li ab iliti es 105973 I 887 458
Long-Term Debt 4 8 12583 4 584 596
Deferred Credits Customer Adv ances for Construction 340766 2483 7 1
Deferred Bond Interest 59 3 I I 72 173
TOlal DefelTed Cred its 400077 320544
Post Retirement Benefits 1096272 1041409
TOTAL LIABILITIES 7368663 68 34 007
liT ASSETS
In ves led in Capital Assets Net of Relaled Debt 29 88 95 10 29023 694
Unrestricted 9 1144 100 3 43
TOTAL NET ASSETS $ 29 9806 54 $ 29 12403 7
The Accompanying Notes are an Integral arl of These Statements
Ile ry Talbo Ro) ltI Flmouth Maille 10
Page 20 2008 Annual Report
Exhibit B
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT STA TEMENTS OF REVENUES EXPENSES AND CHAN GES IN NET ASSETS
YEARS ENDED DECEMBE R 31
(Restated) 2008 2007
OPERA TING REVENUES Metered-Residential $ 3218 754 $ 3184295 Metered-Commercial J 3523 74 1365368 Public Fire Protection 606420 597781 Private Fire Protection 102000 97016 Local Municipalities 491 55 48181 Miscellaneous Service Revenues 8566 10695
Total Operating Revenues 5337 269 5303336
OPERA TING EXPENSES Operation and Maintenance (Schedule 2) 407 187 1 3926819
Depreciation 845522 807932
Total Operating Expenses 491 73 93 473475 1
OPERA TING INCOME 419876 568585
NON-OPERA TING INCO ME Rental Revenues 253285 224054
Interest Income 20405 51845
Merchandise and Jobbing Income 3089 51 72
Miscel laneous Non-Utility Income 589 4676
Gain on Disposal of Utility Plant 164767 deg Total Non-Operating Income 442135 285747
NON-OPERATING EXPENSES Interest Expense 244762 240859
Taxes Other than Income 40691 39747
Amortization of Bond Issue Costs 699 793
Miscellaneous Non-Utility Expense 1575 55 7
Total Non-Operating Expenses 287727 281 95 6
CHANGE IN NET ASSETS BEFORE CONTRIB UTIONS 574284 572376
CONTRIB UTIONS Main s Services Meters and Hydrants 282333 436734
CHANGE IN NET ASSETS 8566 17 10 09 11O
NET ASSETS - AT BEGINNING OF YEAR 291 24 037 28114927
NET ASSETS - AT END OF YEAR $ 29980654 $ 29 1240 37
The Accompanying NOl es are an Integral Part oj Th ese Sta tements
J I Berry Tal bot Rover Fal mouth Mnin~
2008 Annual Report Page 21
Ex hibi t C
KENNEBUN K KENNEBUN KPORT AND WELLS WAT ER DISTRICT
STATEMENTS OF CASH FLOWS YEARS ENDED DECEMBER 31
2008 2007 CASH FLOWS FROM O PERATING ACTIV ITIES
Cash Rece ived from Customers $ 536627 1 $ 52998 17
Cash Payme nts to Suppliers and Contractors ( 1157 11 9) ( 1321 240)
Cash Payments to Employee Serv ices (2697475) (2584039)
Net Cash Provided by Operating Acti vities 15 11 677 1394538
C ASH FLOWS FROM CAPITAL AND fmL ATED FI NANCI NG ACTIVITI ES Proceeds from Lo ng -Tenn Borrowings 286 773 900000
Re payment of Long -Tenn Debt (557340) (554 683)
Transfer of Funds from (to) the Water Supply Protection Fund (227 200) 252502
Transfer of Funds from (to) the Other Post Employment Benefits ( 132 780 ) 70608
Proceeds from Sa le of Fixed Assets 57 4123
Gain on Sale afF ixed Asse ts 164767 0 In terest Paid (259 630) (25 I 3 48)
Acqui si ti ons and Construct ion of Operating Property ( 1967888) (2 548664)
Payment of Bond Issue Costs ( 1099) 0
Contributi ons in Aid of Cons tructi on Received 374 728 54 6046
Net Cash Used by Capital and Related Financ ing Acti viti es (231961 2) (15 8 1416)
CASH FLOWS FROM INVESTING ACTIVITIES Rent In come 253285 22 4054
Interest Income Recei ved 20405 5 1845
Reinv ested I nves tm ent In come ( 17497) ~ Net Cash Provided by Inves ting Activ ities 264 379 258402
NET INCREASE (DECREASE) IN CASH AND CASH EQ UIVAL ENTS (5435 56 ) 71 524
C ASH AND CASH EQUIVALENTS - BEGINNING OF YEAR 974 870 9033 46
CASH AND CASH EQUIVALI~NTS - END OF YEAR $ 431 314 $ 974870
RE CONCILIATION OF OPERATING INCOME TO NET CASH PRO VIDE D BY OPERAT1NG ACTIVITIES
Operating Income $ 419876 $ 568585
De prec iation 845522 807932
Jobbing Income 3089 5172
Miscellaneous Non-Utility Income 589 553
Taxes Other tha n I ncome (40691) (39 747 )
Mi sce llaneous No n-Utili ty Expense ( 1575) (557)
Changes in Asse ts and Liab i Iiti es (Increase) Decrease in
Accounts Receivab le 22763 ( 10373)
In ventory 5910 26 64 3
Prepa id Ex pense (893) 23395
(Decrease) Increase in Accou nts Payab le 164338 (324 77)
Oth er Acc ru ed Liabi I ities 37886 5824
Post Ret irement Benefits 54 8 63 39588
Net Cash Pro vided by Ope rati ng Acti vi ties $ 1 5 11 677 $ 139453 8
SUPPLEMENTAL DISC LOSURE INFORMATlOl
Equ ipment Purchased Through Non -cash Transactions pound 0 $ I I 1345
The Accompanying Noles arc unlnlegm Por i aThese Slulel11en ll
Beny 1 athol ROI CI Fdimolilh Mai ne 12
Page 22 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 1 - SUMMARY OF ACCOUNTING POLICIES
The summary of significant accounting policies of Kennebunk Kennebunkport and Wells Water District hereinafter called the District are presented to assist in understanding the representations of the District s management who is responsible for their integrity and objectivity These accounting policies conform to accounting principles generally accepted in the United States of America and have been consistently applied in the preparation of the financial statements
Nature of Business
The District was established in 1921 as a quasi-municipal corporation organized by a special act of the Maine State Legislature to provide and maintain a water treatment and distribution system for the inhabitants of the District The District serves the Towns ofKennebunk Kennebunkport Wells Ogunquit and portions of Biddeford Arundel and York The District is governed by a four member Board of Trustees one elected from each of the Towns of Kennebunk Kennebunkp01i Ogunquit and Wells The District is regulated by the Maine Public Utilities Commi ssion hereinafter called the Maine P U C The District extends credit to its customers that consist of residential commercial and governmental entities at regular terms without collateral
Basis of Accounting
The financial statements of the District have been prepared on the accrual basis of accounting and accordingly reflect all significant receivables payables and other liabilities
13
2008 Annual Report Page 23
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 1 - SUMMARY OF ACCOUNTING POLICIES (Contill ued)
Basis of Presentation
The financial statements have been prepared in confonnity with accounting principles generally accepted in the United States of America as applied to governmental units utilizing an enterprise fund to account for its operations that are financed and operated in a manner similar to private business enterprises The intent of the governing body is that the periodic determination of revenues earned expenses incurred and net income is desired for purposes of facilitating management control and accountability The District complies with Governmental Accounting Standards Board (GASB) Statement No 20 relating to Governmental Entities that use Proprietary Fund Accounting and No 34 related to basic financial statements and management discussion and analysis report For enterprise funds GASB Statement Nos 20 and 34 provide the District the option of electing to apply F ASB pronouncements issued after November 30 1989 The District has elected not to apply those pronouncements
Proprietary Funds distinguish operating revenues and expenses from non-operating items Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary funds principal ongoing operations The principal operating revenues of the Districts proprietary funds are the net charges to customers for water usage Operating expenses include expenses on source and pumping operations and maintenance water treatment transpOliation and distribution operations and maintenance customer account administrative and general and depreciation on capital assets All revenues and expenses not meeting this definition are reported as non-operating income and expenses Rental revenues from various wireless cellular companies are treated as non-operating income
Utility Plant
Utility plant is stated at cost and depreciation is calculated on the straight-line method at rates established by the Maine Pue Useful lives pursuant to Chapter 680 of the Maine Pue range from 5 to 100 years Utility property retirements are charged in total to the accumulated depreciation account when they occur
Capitalization Policy
Expenditures that materially increase values change capacities or extend useful lives are capitalized The amounts charged to utility plant accounts represent all reasonable and necessary costs including labor materials overhead equipment charges and interest costs incurred during the construction period Routine maintenance and repairs are expended as incurred
14
Page 24 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 ami 2007
NOTE I - SUMMAR Y OF A CCOUNTING POLICIES (Continued)
Contributions in Aid of Construction
Pursuant to GASB Nos 33 and 34 contributions in aid are reported as income
Cash and Cash Equivalents
For purposes of the statement of cash flows the District considers all highly liquid investments with an initial maturity of three months or less to be cash equivalents
Inventory
Materials and supplies inventories are valued at the lower of cost or market using the weighted average cost method
Unamortized Bond Issue Costs
Costs incurred to issue long-term bonds together with discounts allowed at the time ofpurchase are amortized on a straight-line basis over the term of the bond issue Amortization expenses for 2008 and 2007 were $699 and $793 respectively
Allowance for Bad Debts
The District uses the allowance method to account for uncollectible accounts receivables The allowance for doubtful accounts is based on prior years experience and managements analysis of possible bad debts
Use of Estimates
The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the rep0l1ed amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and reported amounts of revenues and expenses during the repol1ing period Actual results could differ from those estimates
15
2008 Annual Report Page 25
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 2 - DEPOSIT AND INVESTMENTS
Custodial Credit Risk
Custodial credit risk is the risk that in the event of the banks failure the District will not be able to recover the value of its deposits and investments that are in the possession of an outside party
Deposits
As of December 312008 $201645 of the Districts bank balance of $451659 was subject to custodial credit risk as follows
Collateralized with securities held by the pledging bank in the District s name $ 20164~
Investments
The State of Maine authorizes the District to invest in obligations backed by the US government and agencies repurchase agreements and certain corporate stocks and bonds
The Districts MBIA-Class investment is in a local government investment pool designed to make the managing of public funds safer and easier to access The investment is backed by corporate bonds US Treasury and Agency bonds mortgage backed securities and a money market fund The MBIA - Class investment pool is rated AAA-VI
At December 31 2008 investments consi sted of the following
Fair Market Maturity Value
MBIA Class Investment Pool NA U14442
16
Page 26 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 3 - OTHER SPECIA L FUNDS
The Board of Trustee s has internally restricted funds for future use These special fund balances as of December 312008 and 2007 are as follows
Water Supply Protection Fund
Pursuant to Sec 135-A MRSA Sec 6113 of State of Maine law a consumer-owned water utility may establish a water supply protection fund to which a sum may be credited annually from surplus funds The balance of the fund as of December 31 2008 and 2007 was $447458 and $210939 respectively Please refer to Note 9 for further discussion of this fund
System Development Fund
In accordance with the Maine P Uc regulations the District is authorized to impose a charge to customers who expand their water capacity All funds collected must be segregated and maintained in a separate interest bearing account and the revenue dedicated as required by 1m The District submits to the Maine PUc a financial activity repoli annually The balance of the fund as of December 31 2008 and 2007 was $1033 and $1 008 respectively
Other Post-Retirement Benefits Fund
In accordance with Statement of Financial Accounting Standards (SFAS) No1 06 as amended by No 132 Employers Disclosure about Pensions and Other Post-Retirement Benefits the District provides certain health care and sick time benefits for retired employees Substantially all of the District s employees may become eligible for those benefits if they reach normal retirement age while working for the District The District started funding the Other Post-retirement Benefits in 2006 The cash balance at December 312008 and 2007 was $225952 and $93171 respectively The net periodic benefits cost based on the actuarial repOli for the years ending 2008 and 2007 were $143026 and $121666 respectively
NOTE 4 - ACCOUNTS RECEIVABL E - TRA DE
The amount for accounts receivable is shown as net of the allowance for bad debts as follows at December 31
2008 2007
Accounts Receivable $ 231 891 $ 255602
Less Allowance for Bad Debts (7 809) (8234)
$ 224Q82 $ 247 36pound
17
2008 Annual Report Page 27
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 5 - UTILITY PLAN T AND EQUIPMENT
The following is a summary of property plant and equipment at December 31
Depreciation Rate Beginn ing Add itions Retirement Ending
Organizational Costs N A $ 50709 $ 0 $ 0 $ 50709 Land N A 28 19729 154 0 2819883 Structures 2 - 3 4042463 29352 0 4071 815 Impounding Dams
And Reservoirs 2 58443 6834 0 65277 Intake and Suction
Mains 15 17455 0 17455 Wells 2 855 590 296 0 855 886 Pumping Equipment 4 1833 137 22735 0 1855872 Purification
Equipment 2 1236332 49608 0 1285 940 Tanks and Standpipes 133 - 4 2530785 0 0 2530785 Transmission and
Distribution Mains 1 24363767 695255 (145825) 24913197 Services 3 4458076 341739 (7450) 4792365 Meters 4 14 15310 66510 (25998) 1455822 Fire Hydrants 15 782158 39749 (4200) 817707 General Equipment 10 1775969 148557 (254553) 1669973
46239923 1400789 (438026) 47202686 Less Accumulated
Depreciation (12138279) (845522) 437970 (12545831 ) Construction Work in Progress 0 5671098 0 567098 Net Property and
Equipment $ 34JOL644 $ U22J65 $ (56) $3522953
The depreciation expense for the years ended December 31 2008 and 2007 was $845522 and $807932 respective ly
18
Page 28 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 6 - LONG-TERM DEBT
Bonded indebtedness and land mortgage payable including amounts due currently are summarized as follows at December 31
Bonds Payable
Issue Maturity Beginning Ending Rate Date Date Balance Addition Retirement Balance
500 -785
613 - 675 522 - 652
209 - 429
300 - 570 180 - 625
284
7-88 5-91 10-94
10-03
10-05 10-06
11-08
November 20 18
October 20 11 November 2014
November 2018
November 2020 November 202 1
October 2028
$ 748386
300000 420000
916666
866668 933334
0 4185054
$ 0
0 0
0
0 0
757350 757350
$ (48793)
(75 000) (60000)
(83333)
(66666) (66666)
0 (400458)
$ 699593
225000 360000
833333
800002 866668
757350 4541946
Mortgage Payable - Land 42 11-07 October 2016 900000
$ 5085054 $ _ ----0
0 _ (100000)
11500458) 800000
5341946
Current
Long-term
$ 500458
4584596
$ 5085054
$ 529363
4812583
5341946
Annual scheduled maturities of long-term debt are as follows
Year Principal Amount
Interest Amount
2009 2010 2011 20 12 201 3
2014-2018 2019 - 2023 2024 - 2028
$ 529363 530526 531741 476012 477847
2031768 533937 230752
liJ1L946
$ 250295 225756 197964 170178 145 938 387751
64444 20027
$ 14623 53
19
2008 Annual Report Page 29
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 7 - CAPITAL LEASES
During 2007 the District leased equipment under an agreement that is classified as capital leases The cost of the equipment under capital lease is included in the statement of net assets as utility plant in service in the amount of$114298 Accumulated amortization of the leased equipment at December 312008 and 2007 was $19559 and $8129 respectively Amortization of assets under capital leases is included in depreciation ex pense The capital lease was paid in full in 2008
NOTE 8 - DEFERRED CREDIT
At December 31 2008 and 2007 the deferred credits consisted of
Customer Advances for Construction
The District receives advances for construction from or on behalf of customers Unused advances are refunded to the customers once the projects are completed Customers advances aggregated to $340766 and $24837 1 in 2008 and 2007 respectively
Deferred Bond Interest
Refunds received from bond refinancing are capitalized and amortized over the remaining life of the bond decreasing interest expense in the current and subsequent years The total reduction of interest expense for years ended 2008 and 2007 was $12862 and $15 I 04 respectively Deferred bond credit for the years ended 2008 and 2007 was $593 11 and $72173 respectively
NOTE 9 - APPROPRIA TIONS OF NET ASSETS
The District has establ ished appropriated net assets for various purposes At December 312008 and 2007 appropriated net assets were as follows
Funded Debt Retired Through Surplus
The Di stricts policy is to appropriate fro m net income annually an amount equal to the principal payment of the bonds Appropriations at December 31 2008 were $400458 The appropriated funded debt retired through surplus balance at December 31 2008 and 2007 was $13 3605 02 and $12960044 respectively
20
Page 30 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 9 - APPROPRIA TIONS OF NET ASSETS (Continued)
Water Supply Protection Reserve
Pursuant to Sec 135-A MRSA Sec 6113 of State of Maine law a consumer-owned water utility may establish a water supply protection fund to which a sum may be credited annually from surplus funds The annual credit may not exceed 5 of the prior years total revenue Interest earned in the fund must remain in the fund and be used solely for the purposes of the fund For the year ended 2008 there was an adjusted Public Utility Commission calculated net income of $255566 and a maximum allowed appropriation of $274988 Due to lack of operating cash the Board of Trustees decided not to appropriate in 2008 By Maine state law the District is allowed to appropriate within one year after the District s year end The Board reserves the right to exercise this option The interest income for the years ended 2008 and 2007 was $9287 and $17483 respectively The cumulative balance of the reserve at December 31 2008 and 2007 was $447426 and $438139 respectively
Mortgage Payment Appropriation
The District appropriates from net income annually an amount equal to the years principal payment on the mortgage Appropriations for the year ended 2008 was $100000 The appropriated mortgage payment balance at December 31 2008 and 2007 was $450000 and $350000 respectively
NOTE 10 - EMPLOYEE RETIREMENT PLAN
Effective july 1 1996 the District became a participant of the Maine State Retirement Systems (MSRS) cost sharing multiple employer consolidated retirement plan Accordingly due to the consolidation details ofthe pension obligation pertaining to the District can no longer be presented Additional information may be obtained from the MSRS
Under the participating local district (PLD) consolidated retirement plan participants contribute 65 of earnable compensation The Districts contribution to the plan is approximately 3 of earnable compensation This amount is either increased or decreased by the amortization of the Districts Initial Unpooled Unfunded Actuarial Liability (IUUAL) over the next 9 years from july 1 2006 The Districts net contributions for the years ended 2008 and 2007 were $44531 and $43160 respectively
Employees participating are eligible for normal retirement upon attaining the age of sixty and fi ve or more years of service or early retirement after compl eting twenty-five or more years of creditable service Vested participants are entitled to a retirement benefit equal to a fraction of the average final compensation multiplied by the years of membership service (discounted for early retirement)
21
2008 Annual Report Page 31
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 11 - INCOME TAXSTATUS
The District qualifies as a tax exempt organization under the provisions of the Internal Revenue code and is not subject to any State or Federal income taxes
N OTE 12 - 7 TEST
Pursuant to Chapter 670 of the Maine Pue regulations a water utility must annually determine if in of any three consecutive years its adjusted net income has equaled or exceeded 7 of the utilityS annual operating expenses This test is calculated by multiplying 7 of the total utility operating expenses which are composed of operation and maintenance expenses depreciation and amortization and taxes other than income taxes
For years ended 2008 and 2007 the Districts adjusted net income did not equal or exceed 7 of its annual operating expenses
NOTE 13 - RISK MANA GEMENT
The District is exposed to various risks of loss related to torts theft of damage to and destruction of assets errors and omissions and natural disasters for which the District carries commercial insurance Based on the coverage provided by commercial insurance purchased the District is not aware of any material actual or potential claim liabilities that should be recorded at December 31 2008 Settled claims have not exceeded insurance coverage for any of the past three fiscal years
Litigation
The District is subject to certain legal proceedings and claims which arise in the normal course of conducting its activities In the opinion of management the District has defensible positions
NOTE 14 - REVENUE FROM OPERA TING LEASES
The District leases various water tank sites to wireless cellular companies under long-term operating leases The leases are primarily five-year terms with consecutive renewal terms Rental increases are generally equal to the change in the CPI index during such year Rental revenues are recognized as earned over the term of the leases For years ended 2008 and 2007 total rental revenue was $253285 and $224054 respectivel y
22
Page 32 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 312008 and 2007
NOTE 15 - OPERA TING LEASE COMMITMENT
The District entered into a five-year agreement to license accounting software equipment and services with an application service provider The agreement expired on June 30 2008 and was renewed for a three-year period which commenced on July 1 2008 Under the agreement the District is obligated to pay minimum annual license fees as follows
Year Amount 2009 $ 60727 2010 60727 2011 30364
License fees for the years ended 2008 and 2007 were $54413 and $48098 respectively
NOTE 16 - PRIOR PERIOD ADJUSTMENT
The District has restated its previously issued 2007 financial statements due to advances for construction in the amount of$I006382 This liability represents many years of accumulation of monies given to the District by customers for projects to be done for them The monies had been used and the projects had been completed The utility assets had been transferred to the District This liability occurred before the adoption of GASB Statement No 34 As a result of the adjustment the 2007 beginning net assets were increased by $1006382
NOTE 17 - SUBSEQUENT EVENT
In preparing these financial statements the District has evaluated events and transactions for potential recognition or disclosure through October 262009 the date the financial statements were available to be issued
Since early 2005 the District has been involved in a series of disputes over its metering policy and system development charge (SOC) as it relates to a large seasonal cottage complex located in the Town of Wells Despite the Maine Public Utility Commissions (MPUC) upholding ofthe Districts metering policy this developer has continued to dispute the calculation ofthe appropriate SDC as it relates to this complex This same developer was an intervenor in the Districts annual Tariffupdate filed in May 2006 This Tariff was subsequently approved on February 7 2008
During 2008 the Maine Supreme Court upheld the Districts individual metering policy and therefore the only matter left to resolve with this issue is for the MPUC to decide on the revised SOC rate filing In January 2009 the District and the developer signed a settlement agreement which formed the basis for a stipulation agreement that has been submitted to the MPUC for inclusion with the SDC filing The Di strict subsequently received $28 633 in the form of additional SDCs from the developer in April 2009 The MP UC approved the new SDC tariffwith an effective date of July 21 2009
23
2008 Annual Report Page 33
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 18 - RECLASSI FICA TIONS
Certain reclassifications have been made to the prior years financial statements to conform to the cun-ent year presentation These reclassifications had no effect on previously reported results of operations or net assets
24
Page 34 2008 Annual Report
KENNEBUNK KENNEBUN KPORT AND WELLS WATER DISTRICT DECEMBER 31 2008 and 2007
SUPPLEMENTARY INFORMATION
Gerry Talbo Roye r Falmollth Mai ll e
2008 Annual Report Page 35
KENNEBUNK KENNEBUNKPORT AND WELLS VATER DISTRICT Schedule 1 SCHEDULES OF CHANGES IN NET ASSETS
YEAR ENDED DECEMBER 312008 (With Comparative Totals for 2007)
Appropriated Water Supply
Protection Funded Debt Fund Contributions (Restated)
Retired Mortgage and Restricted in Aid of 2008 2007 Through Surplus Payment Reserves Construction UnaPEropriated Total Total
BALANCES - BEGINNING OF YEAR $ 12960044 $ 350 000 $ 439148 $ 0 $ 15374845 $ 29124037 $ 28 114927
1et Income Contributions in Aid for Construction Transfer of the 8aJance of Contribution in Aid Cunent Year Loan Pri ncipal Payments Current Year Appropriation
BALANCES - END OF YEAR $
0 0 0
400458 0
13360502 $
0
0 0
JOO OOO 0
450000 $
93 12
0 0 0 0
448460 $
0 282333
(282333) 0 0 0 $
564972
0 282333
(500 45 8)
0 15721 692 $
574284
282333 0 0 0
29980654 $
572376 436734
0 0 0
29 124037
N
Berry Talbot Royer Falmourh Maine
VI
Page 36 2008 Annual Report
Sc hedul e 2
KENNEBlI NK KENNEBUNKPORT AND WE LLS WATER DISTRICT SCHEDULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
2008 2007 SOU RC E AND PUMPING OP ERA nONS
Labor $ 106640 $ I 12706 Office r 74 12 858 1 Pensions and Benefits 82777 8236 5 Purchased Water 23 67 4454 Purchased Power 242 197 2 147 14 Transportation Expense 38 80 383 5 In su rance - Vehicles 697 178 5 Materials and Suppl ies 1868 15 16 Con tractua I Services 20419 56024 Insurance - Workers Compensat ion 3665 3340
Tota l Source an d Pumping Operations 471922 489320
SOURCE AND PUMPING MAINTENANCE Labor 169 5 I 6 14 6957 Officer 11 782 11 189 Pensions and Benefits 131583 107395 Materia ls and Supplies 711 63 711 53 Co ntractu al Services 18 132 45784 Transportation Expense 6 167 5000 Insurance - Veh ic le s 1 108 2328 Insurance - Workers Compensation 5826 4355
Total Source and Pumping Maintenance 415277 394 161
WAT ER TREATMENT EXPENSES Labor 177355 173732 Officer 12328 13228
Pens ions and Benefits 137668 126962 Purchased Power 17500 15891
Materials and Suppli es 23414 196 11
Chemicals 178 805 73900
Contractual Services 20340 18359
Transportation Expe nse 6452 5911
Insu rance - Vehicles 1 159 2752
In surance - Workers Compensat ion 6095 5 149
Tota l Water Treatme nt Expenses 581116 555495
TRANSPORTATION AND DI STRIBUTION EXPENSES - OPERAnONS Labor 351966 32075 3
Officer 24464 24422
Pensi ons and Benefits 273205 234404
Purchased Power 12 00 I 10339
Materials ane Supp li es 75 87 10 673
Conu-actual Services 150 I 1285
Tran sportation Expense 12805 10 914
Insuran ce - Vehi cles 230 I 5080
Insurance - Wo rkers Co mpensatio n 12096 9506
TOla l Tran spo rtati on and Distribution Expenses - Upetat ions 697 926 627 376
Berry 1 Ibol Ro er r tl muul ll ivla lne 26
2008 Annual Report Page 37
Schedule 2 (Continued)
KENNEB UNK KE INEBUNKPORT AN D WELLS WATER DISTRICT SCHED ULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
TRA NSPORTATION AND DlSTR IBlJTJO N EXPENSES - MAINTEN ANCE Labor Oficer Pensions and Benefits Materials and Suppl ies Contractual Services Transportation Expense In su ran ce - Vehicles Insurance - Worke rs Compensation
Total Transportation and Distribution Expenses - Maintenance
$
2008
232048
16128 180 i 22 71269
66011 8442
1517
7975
583512
$
2007
228327
17385 i 66 860 104312
491 37
7769
36 16
6767
584 173
CUSTOMER ACCO UNTS EXP EN SES La bor Officers Pensions and Benefit s Materials and Sup plies Contractual Serv ic es Transpotation Expense Insurance - Vehicles Insurance - Workers Compensat ion
Bad Debt Expense Total Customer Accou nt Expenses
146412
3525 i 79508
4 i 68 8
64369
5327
957 3520
0
377032
136 671
32435
11 4838
37394
67 329
4650
2165
4657
6526 406 665
ADM IN ISTRATIVE AND GENERAL EXPENSES Labor Officers Pens ions and Benefi ts Purchased Power Materials and Supplies Contractual Services Professional Regulation Insu rance - Ge neral Liability Transportation Expense Insurance - Vehicles In surance - Workers Compensation Miscellaneous Expense
Total Administrative and Ge neral Expenses
228650
135678
264422
8834
73607
96966
52707
42416
83 19
1495
11707 20285
945086
229567
130348 244414
8023 7467 1
98996
0 44498
7811
3636
991 2 17753
869629
TOTAL OPER ATING EXPE NS ES $ 407 1871 $ 3926819
Berry Talbo Royer r Imouh ld ~lIlc 27
Page 38 2008 Annual Report
2008 OPERATIONAL REPORT
PERSONNEL
Education
The Districts employees attended several educational meetings and seminars covering many subjects such as
Forklift Safety Hearing Protection Electrical Safety HDPE Piping Systems Confined Space Back Injury Protection AC Systems Program Respiratory Protection Bloodborne Pathogens Water Utility Symposium Trenching amp Excavation Class 52 Pipe Alternatives Field Biological Hazards Certification Exam Review Construction Excavation Hazardous Communication LockoutTagout Training Arc Flash amp Blast Protection Introduction to SCADA Care of Emergency Generators Cross Connection Control Water System Master Planning 2005 National Electrical Code Healthy amp Productive Workplace Personal Protection Equipment Hands on Disinfection with Chlorine Incident Command System (ICS) Cross Connection Control Certification National Incident Management System (NIMS)
SERVICES
New Installations Renewals Total Active Services
183 149 10538
METERI NG
Meters
Number in service at beginning of year 12558 New installations 178 Number in service at end of year 12736
Meters serving seasonal customers are installed in the Spring and after removal during the Fall are tested and repaired as needed then stored for the winter Area plumbers set seasonal meters in a cooperative program along with District personnel which is not only beneficial to the District but to the customer and the plumber as well As a result of the cooperation received from the area plumbers the success of the program has continued
2008 Annual Report Page 39
MAINS
DISTRIBUTION MAINS IN SERVICE (FEET)
SIZE 2007 ADDED RETIRED 2008 Deep 20 66751 2578 69329 Deep 16 86240 684 86924 Deep 12 142867 2721 145588 Deep 10 145845 101 3700 142246 Deep 8 308564 2342 1331 309575 Deep 6 164042 67 6299 157810 Deep 4 18137 125 18262 Surface 4 3801 3801 Deep 3 9310 9310 Surface 3 18122 18122 Deep 2~ 634 634 Surface 2~ 388 388 Deep 2 59481 238 248 59471 Surface 2 26586 240 26346 Deep 1~ 918 918 Surface lYz 7062 7062 Deep lW 3225 3225 Surface lX 3034 3034 Deep 1 10257 10257 Surface 1 20449 240 20689 Deep 2856 2856 Surface 3915 3915
1102484 9096 11818 1099762
GATE VALVES INSTALLED
1 lX 2 4 6 8 10 12 16 20
1 3 3 19 4 8 2
Page 40 2008 Annual Report
2008 MAINS INSTALLED
TOWN LOCATION SIZE MATERIAL LENGTH REMARKS
Kennebunk Alewive Road 8 0 1 2 Main Relay 10 01 2
12 PE 240 12 01 732
Independence Park Dr 8 DI 25
Wilbery Lane 8 DI 185 Main Relocation Port Road 8 DI 3
12 DI 67
High Street 8 DI 120 Main Relocation
Kennebunkport Fishers Lane 16 DI 684 Main Relay
Wells Devito Lane 2 Copper 3 Main Relay 4 PE 125
Orchard Lane 1 PE 240 Seasonal Main Relay
Island Beach Road 6 01 49 Main Relay 8 PVC 226
Ocean Avenue 2 Copper 12 Main Relay 10 DI 45
Webhannet Drive 6 DI 2 Main Relay 10 DI 21
12 DI 732
Post Road (Route One) 20 DI 1235 Main Relay
Avandah Way 8 DI 28
Kimball Lane 8 DI 24
Bourne Lane 10 DI 33
Buzzell Road 8 01 180 Main Extension
Gateway Drive 12 PVC 568 Main Extension
Heritage Drive 12 PVC 382
Harriseckett Road 8 DI 964 Main Extension
Charles Wesley Court 8 PVC 540
Ogunquit Route One 8 DI 36 Main Relay
20 DI 1343
Kings Lane 8 01 6
Belm Lane 6 DI 16
8 DI 3
Kingfield Lane 2 Copper 16
Grasshopper Lane 2 Copper 7
Biddeford Second Street 2 PE 200 Main Extension
TOTAL 9096
2008 Annual Report Page 41
HYDRANTS
During 2008 4 public and 14 private hydrants were insta lled and 0 private hydrants became public making a total of 695 publ ic and 229 private hydrants in t he Districts system
NEW INSTALLATIONS
Town No Ow nership Location
Kennebunk 1 Private Shoppers Vi llage Wells 1 Private Heritage Drive Wells 2 Private Charles Wesley Court Wells 2 Private Sylvan Way Forest Village North Wells 1 Private CVS Pharmacy Wells 7 Private Sea Glass Village Wells 1 Public 208 Post Road
HYDRANT REPLACEMENTS
Town No Ownership Location
Kennebunk 1 Public 103 Brown Street Kennebunk 1 Private Shoppers Village Kennebunk 1 Public Sea Road Kennebunk 1 Public Port Road at Wilbery Lane Kennebunk 1 Public 81 Western Avenue Kennebunk 1 Public 120 Brown Street Wells 1 Public Post Road at Kimball Lane Wells 1 Pu blic Eldridge Road at Webhannet Drive Wells 1 Pu blic Web han net Drive at Donald Lane Wells 1 Public Ocean Avenue at Marsh Street Wells 1 Public Ocean Avenue at Tibbetts Avenue North
Wells 1 Public 215 Ocean Avenue
Wells 1 Public Ocean Avenue at Bourne Avenue Ogunquit 1 Public Captain Thomas Road at Partridge Drive
Ogunquit 1 Public Route One at Kings Lane
HYDRANTS TRANSFERRED FROM PRIVATE TO PU BLIC
Tow n No Ownership Locat ion
None
Page 42 2008 Annual Report
MONTHLY PUMPING RECORDS
Gallons Pumped
Amended 2007 2008
January 49415700 47321300 February 48910100 44812500 March 53842900 49171100 April 55060400 59601800 May 89711500 92797350 June 123139500 118078400 July 152963200 151165700 August 161378650 139932600 September 118087130 104318400 October 88548 100 74069700 November 54764500 54315900 December 50257200 57684000
Subtotal (KKWWD) 1046078800 993268750 (BiddefordSaco) 4176450 323500
TOTAL 1050255250 993592250
MONTHLY SNOW AND RAINFALL
2007 2008 Snow Rain Snow Rain
Inches Inches Inches Inches
January 53 266 170 176
February 203 383 568
March 241 219 222 487
April 259 789 478
May 271 248
June 335 427
July 541 792
August 183 331
September 242 1184
October 463 322
November 09 4 29 485
December 409 161 258 391
Totals 1174 3899 1031 5411
2008 Annual Report Page 5
release which specifically mentioned the companys name with which the proposed water sale was planned The limited but very vocal opposition to the proposal resulted in the District indefinitely tabling further action on the item
The Southern Maine Regional Water Council (SMRWC) which was formed by seven local water utilities in late 2005 has accomplished a significant milestone during 2008 Utilizing a $100000 Credit Quality Improvement (CQI) grant it was awarded by the Maine Municipal Bond Bank in 2007 the Council completed a comprehensive long-range regional water supply study In addition to evaluating existing water supplies and infrastructures of SMRWCs seven member utilities it recommends long term strategies toward assuring a safe and abundant water supply for the region well into the future A significant conclusion reached in the study is that the southern coastal Maine area which extends from north of Portland to Kittery shall someday (in 50 years) be served by two primary water sources Sebago Lake and Saco River
The follOWing is a partial list of distribution projects funded and installed by the District during 2008 These projects typically relate to our goal of optimizing water quality and improving system reliability by replacing outdated and substandard facilities with an eye toward accommodating anticipated growth
Fishers Lane Kennebunkport Replaced 684 feet of old 10 cast iron water main with 16 ductile iron main (fire suppression transmission and water quality improvement)
Alewive Road Kennebunk Replaced 972 feet of old 8 main with 12 ductile iron main (system improvement in conjunction with road rebuilding)
Route One Ogunquit Replaced 1343 feet of old 10 cast iron main with 20 ductile iron main (fire suppression transmission and water quality improvement)
Route One Wells Replaced 1235 feet of old 10 cast iron main with 20 ductile iron main - first phase of a two phase 3100 foot project (fire suppression transmission and water quality improvement)
Webhannet Drive Wells Replaced 740 of 10 amp 6 cast iron main with 12 ductile iron main (system improvement in conjunction with the Town of Wells seawall reconstruction project)
In addition to the above projects individuals and developers funded numerous water main extensions totaling over 3000 feet of new water mains
Drinking water quality remains a top priority We are pleased to report that in addition to making aesthetic water quality improvements with our unique blending of groundwater and surface water all State and Federal water quality standards were met during 2008 By maintaining a well-trained staff and continually upgrading our process equipment and control systems we continually strive to assure the highest degree of reliability in the quality of drinking water for our customers
Page 6 2008 Annual Report
The Trustees of the District appreciate the continuing effort and dedication of their employees as well as the support and cooperation of their customers area contractors and State and local municipal officials
Respectfully submitted
Richard H Littlefield President James E Burrows Vice President Thomas P Oliver Trustee Robert A Emmons Trustee
Normand R Labbe Superintendent Scott J Minor Assistant Superintendent Wayne A Brockway Treasurer
2008 Annual Report Page 7
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT
FINANCIAL REPORT
--7iQgt~ ~~
DECEMBER 31 2008 and 2007
Page 8 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT FINANCIAL REPORT
DECEMBER 31 2008 and 2007
T ABLE OF CONTENTS
Page
INDEPENDENT AUDITORS REPORT
MANAGEMENTS DISCUSSION AND ANALYSIS Introduction of the Financial Statements Comparison of Financial Statements for Current and Prior Years Overall Financial Position and Results of Operations 2 - 9
FINANCIAL STATEMENTS
Exhibit A - Statements of Net Assets Exhibit B - Statements of Revenues Expenses and Changes in Net assets Exhibit C - Statements of Cash Flows
10 11 12
NOTES TO FINANCIAL STATEMENTS 13 - 24
SUPPLEMENTARY INFORMATION
Schedule 1 - Schedules of Changes in Net Assets Schedule 2 - Schedules of Operating Expenses
25 26 - 27
Beny Tal bo Royer Falmouth Maine
2008 Annual Report Page 9
Berry middotTalbot Royer CERT IFIED PUBLlC ACCOUXTATS
~IID INDEPENDENT AUDITORS RElgtORT
To the Board of Trustees Kennebunk Kennebunkport and Wells Water District Kennebunk Maine
We have audited the accompanying statements of net assets of Kennebunk Kennebunkport and Wells Water District as ofDecember 31 2008 and 2007 and the related statements of revenues expenses and changes in net assets and the statements of cash flows for the years then ended These financial statements are the responsibility of the Districts management O ur responsibility is to express an opinion on these financial statements based on our audits
We conducted our audits in accordance with auditing standards generally accepted in the United States of America Those standards require that we plan and perform the audits to obtain reasonable assurance about whether the financial statements are free of material misstatement An audit includes examining on a test basis evidence supporting the amounts and disclosures in the financial statements An audit also includes assessing the accounting principles used and significant estimates made by management as well as evaluating the overall financial statement presentation We believe that our audits provide a reasonable basis for our opinion
In our opinion the financial statements referred to above present fairly in all material respects the financial position ofKennebunk Kennebunkport and Wells Water District as ofDecember 312008 and 2007 and the results of its operations and its cash flows for the years then ended in conformity with accounting principles generally accepted in the United States of America
As fUl1her discussed in Note 16 to the financial statements the 2007 net assets were understated This
was discovered by management of the District during the current year Accordingly an adjustment has
been made to correct net assets as of December 31 2007
The Managements Discussion and Analysis as listed in the table of contents is not a required part of the
basic financial statements but is supplementary information required by accounting principles generally
accepted in the United States of America We have applied certain limited procedures which consisted
principally of inquiries of management regarding the methods of measurement and presentation of the
supplementary information However we did not audit the information and express no opinion on it
The accompanying supplemental information presented in Schedule 1 and 2 is not necessary for a fair presentation of the financial statements but is presented as additional financial data This information has been subjected to the same tests and other auditing procedures applied in the audit of the financial statements referred to above and in our opinion is fairly stated in all material respects in relation to the
financial statements taken as a whole
D~~~((jypoundL--Certified Public Accountants October 26 2009
TcI 20 - 7i l -H 3 Fax 2(J7-7K I - ti7 8 () F und Road lue 100 Ialmoulh lainc O-1(I i www htr -cpa com
Page 10
Truste es James E Burrows Presid e nt Thomas P Oliv er Vi c e Pres ident Ric hard H Littlefi e ld Robed A Enunons
Normand R Labbe Supe rintendent Scott J Minor Ass istant Superintendent Vayne A Brockway Treasurer
2008 Annual Report
Kennebunk Kennebunkport
and lNells Nater Dlstricl PO Box 88 92 Main Street Phone 207-985-3385 Kennebunk Maine 04043 Fax 207-985-3102
wwwkkworg
Kennebunk Kennebunkport and WeUs Water District Managements Discussion and Analysis
Year Ended December 31 2008
Introduction of the Financial Statements
Overview of Financial Report
The District was established in 1921 as a quasi-municipal water utility district organized by a special act of the Maine State Legislature to provide and maintain a water treatment and distribution system for the inhabitants of the District The District serves the Towns of Kennebunk Kennebunkpoli Wells Ogunquit and pOliions of Arundel York and Biddeford The District is governed by a four member Board of Trustees one elected from each of the Towns of Kennebunk Kennebunkport Wells and Ogunquit The District is regulated by the Maine Public Utilities Commission hereinafter called the Maine Puc
The District uses a proprietary fund with two board designated funds The Districts fund is financed and operated in a manner similar to private businesses The two board designated funds are the water supply protection fund and the system development fund
This Management Discussion and Analysis (MDampA) serves as an introduction to the audited basic fmancial statements and notes The MDampA is the District managements analysis of its financial condition and perfonnance It is presented to give the reader more insight on the Districts finances
The Districts basic financial statements include
- Statement ofNet Assets - Statement of Revenues Expenses and Changes in Net Assets - Statement of Cash Flows - Notes to Financial Statements - Schedule of Changes in Net Assets - Schedule of Operating Expenses
c 2
2008 Annual Report Page 11
Comparison of F inancial Statements for Current and Prior Years
Condensed Statement of Net Assets
2008 2007 Difference Current Assets $ 1420828 $ 1521587 $ (100759) (66) Other Assets 30094 29695 399 13 Capital Assets 35223953 34101644 1122309 33 Special Funds 674442 305118 369324 1210 Total Assets 37349317 35958044 1391273 39
Current Liabilities Long-term Debt Other Liabilities
Total Liabilities
1059731 4812583 1496349 7368663
887458 4584596 1361953 6834007
172273 227987 134396
534656
194 50 99 78
Net Assets Unrestricted $ 29 980654 $ 29124037 $ 856617 29
Current Assets
The decrease in current assets by $100759 primarily resulted from a decrease in cash and cash equivalents that were offset by an increase in Bond Proceeds Receivable
The decrease of cash and cash equivalents is primarily related to lower 4th quarter billing levels than the prior year which saw unusually dry weather all summer Inventory was reduced by $5910 due to specific efforts to reduce minimum stock
Other Assets
Other assets increased by $399 in 2008 The increase was due to new issuance costs exceeding the current year amortization of previous bond issuance costs
Capital Assets
Capital assets grew by $1122309 in2008 That increase consisted of
Additions Retirements Net Change Utility property $ 1400789 $ (438026) $ 962763 Allowance for depreciation (845522) 437970 (407552)
5 555267 $ ( 56) 555211 Change in construction work in progress 567098
122309
The additions to utility property included $282333 of contributed capital Utility property retirements included $206048 of office computers and equipment $145825 in mains $48505 in vehicles and equipment and $37648 in meters hydrants and services
The increase in construction work in progress was related to the fact that due to the early onset of winter weather in 2007 there had been no capital projects in process at year end 2007 The Route One Wells SRF project was in process at year end in 2008
3
Page 12 2008 Annual Report
Special F unds
During 2008 Special Funds increased by a net amount of$369324 This asset category increased primarily as a result of an appropriation from retained earnings of $227200 to the Water Supply Protection Fund based on 2007 net earnings as allowed by Maine law
The Other Post Employment Benefits (or O PEB) Fund increased by a net amount of$132780 primarily due to funding contributions made during the year
The combined investment income in 2008 for all Special Funds was $12603 (as compared to $22893 in 2007)
Long-term Debt
Long-term debt increased by a net amount of $227987 in 2008 The District financed a major main replacement project on Route 1 in Wells during 2008 with a 20 year $757350 low interest SRF bond financed through the Maine Municipal Bond Banle Regular principal repayments in 2008 amounted to $500458
Current Liabilities
Current liabilities increased by a net amount of $172273 between 2007 and 2008 The major change for the year was an increase in accounts payable of $164338 The increase in Accounts Payable was related to the major project on Route 1 Wells which was in process at year end
Other Liabilities
Customer deposits for construction increased by the amount of $92395 while the post retirement benefit accrual increased by $54863 Deferred credits which are interest refunds received from bond refinancing decreased by $12862 due to the current year amortization of the deferred credits The net total increase in other liabilities was $134396
Condensed Statement of Revenues Expenses and Changes in Net Assets
2008 2007 Difference
Operating Revenue
Depreciation Expense Other Operating Expenses Net Non-operating (Income)
Total Expenses
Change in Net Assets before ContJibutions Contributions
Change in Net Assets
Beginning Net Assets
Ending Net Assets
$ 5337269 $ 5303336 $ 33933
845522 4071 871 (154408)
4762985
807932 3926819
(3791 ) 4730960
37590 145052
(150617) 32025
574284 _ 282333
572376 436734
1908 (154401 )
856617 1009110 (152493)
29124037 28114927 1009110
$2228Q654 $ 29l2UUl $ 856611
6
46 36
39730 7
3 (353)
(151)
36
29i
4
2008 Annual Report Page 13
Operating Revenue
The vast majority (about 99) of $559 million in 2008 operating revenue comes from two sources Metered water revenue and public and private fire protection charges
Metered water revenue ($457 million) - The Districts Annual metered customers are billed quarterly The billing includes a minimum charge (based on the size of their meter) for a minimum amount of cubic feet of water and a charge for each additional hundred cubic feet of water used above the respective minimums Its Seasonal customers are billed a minimum charge in the spring and billed again in the summer andlor in the fall if consumption exceeds the yearly minimum allowance based upon a separate seasonal rate schedule Metered water rates are regulated by the State of Maines Public Utilities Commission During 2008 metered water revenue increased by just 4 ($02 mill ion) due primarily to periods of unusually wet weather and decreased customer growth
Public and private fire protection ($71 million) - This revenue includes charges to local municipalities for hydrants (public fire) and privatenon-municipal organizations for ready to use water capacity for both hydrants and sprinkler systems Fire protection charges are also regulated by the State of Maines Public Utilities Commission Public and Private Fire Protection Revenue for 2008 increased by 11 from $69 million in 2007 This was due primarily to the 2007 increase in rates which became effective April 1 2007 Additional revenue came from new private fire customers during the year as well as new public fire hydrants
Depreciation Expense
Depreciation expense went from $807932 in 2007 to $845522 in 2008 an increase of 46 This increase can be attributed to the general growth in capital assets during 2008
Other Operating Expense
Non-depreciation operating expense increased from $393 million in 2007 to $407 million in 2008 by 37 The expenses consisted of
2008 2007 Difference Salarieswages $ 1655632 $ 1586301 $ 69331 43 Fringe benefits 1149282 1077237 72045 66 Purchased water power amp chemicals 461706 427322 34384 80 Operational amp maintenance supplies 290595 319329 (28734) (90) Legal and audit fees 64541 79677 (15136) (190) Contracted services amp Equipment Rentals 223197 257237 (34040) (133) Vehicle maintenance 51393 45892 5501 1l9 Bad Debt Expense 6526 (6526) (1000) Insurance 102533 109544 (7011) (65) Miscellaneous expenses 20285 17754 2531 (142 Regulatory Commission Exp-Other 52707 52707
$ 4071B2L ~_l926JU2 j) 145-gtQ)2 J~
Expense category explanations
Salarieswages - This line item represents the amount of salary and wages that were expensed in these years not the total salary and wages paid to the employees Portions of the amount of salaries and wages paid to the employees are capitalized and therefore shown on the Statement of Net Assets The pay rates for District employees were approximately 40 higher in 2008 than 2007 The employee cost of living raises accounted for the vast majority of the $69000 increase The remainder of the increase was due to a lower amount of capitalized labor during 2008
5
Page 14 2008 Annual Report
Employee benefits - The Districts portion of health insurance costs increased 40 due primarily to increased premium costs The number ofemployees insured varies but averages 39 employees in a given month
Purchased water power amp chemicals - Purchased Power costs increased by $32K over 2007 as a result of a 13 increase in the average cost per Kilowatt hour from 119 cents to 135 cents Filtration Plant Chemical costs were higher by $5K in 2008 a 28 increase from 2007 largely due to unit price increases Purchased water costs were down in 2008 by $(2K) Both purchased water and chemical usage were down somewhat due to the continued heavy reliance upon the Districts new Merriland River Well which produced 35 of the Districts total pumpage during its second year ofoperation (up from 31 in 2007)
Legal and Audit Fees - Legal Fees decreased ($ 16K) over 2007 as a result ofless expenses incurred during 2008 More than 75 of these expenses were due to a complaint first filed during 2005 with the Maine Public Utilities Commission concerning a dispute of the Districts Metering Policy and System Development Charge with respect to a large new development of seasonal cottages
Operational and maintenance supplies - This categOlY includes all material amp supply expenses related to the operation and maintenance of the Plant Distribution and Administrative areas and include items such as maintenance and repair parts lab supplies tools office supplies telephone waste disposal safety equipment and training and miscellaneous expenses These expenses decreased by ($29K) or (9) overall from 2007 One of the larger reasons for this decrease was due to the dredging of the Branch Brook which occurred in 2007 Another factor was a decreased level ofwater main breaks over the previous year
Contracted services amp Equipment Rentals - This category which includes a large array of services provided to the District by outside vendors decreased by (132) or approx ($34K) during 2008 The largest decrease involved source related consulting ($26K) from 2007 In addition contracted services at the Filtration Plant decreased by ($27K) largely due to the 2007 dredging project Distribution system repair services for mains hydrants and services as a group were up $17K
Bad Debt Expense - The District uses a five year averaging formula each year to determine the level ofbad debt expense required During 2008 it was not necessary to add any additional amount to the reserve based on this formula (The 2007 expense was $6K)
Insurance - Insurance costs decreased by ($7K) or (649) from 2007 The District was able to lower its insurance expense due to a combination of its competitive bid process and soft market conditions
Net Non-Operating Income
This item is primarily made up of $244762 of interest expense in addition to utility regulatory fees of $40691 These expenses were offset by $253285 of Tank Rental Revenues and a one-time gain of $164767 on the sale of an old storage tank lot as well as interest income of$20405
Contributions
Contributions occur when development takes place within the Districts service area The contributions for 2008 and 2007 were
2008 2007 Difference 00
Main Extensions $ 0 $ 0 $ 0 System Development Charges 210072 349742 (139670) Services 30000 50000 (20000) Meters 26962 31 192 ( 4 230) Miscellaneous 15299 5)00 9499 Totals $ 282 $ 436734 $ (1544012
6
2008 Annual Report Page 15
Overall Financial Position and Results of Operations
To determine the change in the Distrids financial position in the past year we have focused on two elements fmancial ratios and revenue stability
Financial Ratios
Two of the key financial ratios for analyzing the Districts financial position are the current ratio and the coverage ratio During 2008 the Districts current ratio declined from 171 to 134 while the coverage ratio improved from 224 to 229 The increase in the Districts coverage ratio in 2008 occurred largely due to the increase in miscellaneous income related to the land sale
Current Ratio 2008 2007
Current assets $ 1420828 $ 1521587 Current liabilities 1059731 887458
Current Ratio 134 171
Coverage Ratio 2008 2007
Operating revenue $ 5337269 $ 5303336 Non-operating Rental Revenue 253285 224054 Interest income 20405 51 845 Miscellaneous income 168445 9848 Gross revenues 5779404 5589083
Operating expenses 4917393 4734751 Depreciation (845522) (807932) Expenses 4071 871 3926819
Net available - debt service 3
Principal payments $ $ 500219 Interest 240859
$ 741078
Coverage ratio 229 224
Revenue Stability
Most of the Districts operating revenue 99 in both 2008 and 2007 comes from water assessments These revenue sources are stable and were relatively unchanged between 2008 and 2007
Water rates both metered and fire protection are regulated by the State of Maines Public Utilities Commission (PUC) The PUC sets rates that allow the District to maintain operations and pay debt service The Districts last rate increase became effective on 4112007
In addition the Districts metered water customer base is not concentrated Residential customers who make up 11497 of the Districts 12736 water connections (903 ) provided 603 of all operating revenue in 2008 and 60 0 in 2007 Non-residential metered customers represented 253 of all operating revenue in 2008 and 258 in 2007
7
Page 16 2008 Annual Report
Fire protection (public and private) was 13 3 of all operating revenue for 2008 up 2 from 13 1 in 2007
Operating revenue by type
2008 2008 2007 2007
Metered - residential $ 3218754 603 $ 3184295 600
Metered - non-residential 1352374 253 1365368 258
Public fire 606420 114 597781 11 3
Private fIre 102000 l9 97016 l8
Other operational revenue 57721 ll 58876 ll
Total operating revenue L~17269 1000 $ 5303 336 100Q
Significant Changes to Individual Funds
Operating and Management Fund
Operating revenue increased only by 6 in 2008 largely due to wet summer weather
Operating expenses (excluding depreciation) were up 37 overall from 2007
Water Supply Protection Fund
2008 and 2007 Revenue 2008 2007 Difference
Interest Income 9287 $17483 $ (8196) (469)
2008 and 2007 AdditionslWithdrawals 2008 2007 Difference
U 27200 1000Additions to Fund $Q
1000Withdrawals from Fund u $)~
System Development Fund
2008 and 2007 Revenue 2008 2007 Difference
Interest Income $ 25 $14 $ 11 78 6
8
2008 Annual Report Page 17
Other Post Employment Benefits Fund (OPEBF)
2008 and 2007 Fund Balance 2008 2007 Difference
Fund Balance 225 952 $ 931T $ 132~ 1425
Significant Budget Variances
The District is not legally required to adopt budgetary accounting and reporting However an annual budget is prepared by management and approved by the Board of Trustees The budget is prepared for the operating revenues and expenses
Significant Capital Asset and Long-term Debt Activity
Every year the Superintendent prepares the capital budget with input from the management staff He submits this to the Board of Trustees for approval If a capital expenditure is incurred during the year which is not included in the capital budget the Superintendent will submit this expenditure to the Board of Trustees for supplemental approval
Overall utility property increased by $96 million from $4624 million to $4720 million The allowance for depreciation grew by $41 million and construction work in progress increased by $57 million Net utility property increased from $3410 million in 2007 to $3522 million in 2008
Long Term Debt
During 2008 the District borrowed $8 million in a 20 year serial bond from the Maine Municipal Bond Bank for a large water main replacement project The District also retired $5 million oflong term debt
The total bonded debt (both the Long-term debt and the current portion) activity for 2008 is detailed below
Beginning Balance Issues Retires End Balance
$5085054 $152350 [$500458) ~1946
REQUESTS FOR INFORMATION
This financial report is designed to provide a general overview of Kennebunk Kennebunkport and Wells Water Districts finances Questions concerning any of the information provided in this report or requests for additional financial information should be addressed to Wayne A BrockWay Tfeasurer KKampW Water District PO Box 88 Kennebunk ME 04043
9
Page 18 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT DECEMBER 31 2008 and 2007
BASIC FINANCIAL STATEMENTS
Berry Ta lbot Royer Fa lmouth Maine
2008 Annual Report Page 19
Exhibit A
KENNEBUNK KENNEBUN KPORT AND WELLS WATER DISTRICT STATEMENTS OF NET ASSETS
DECEMBER 31 (Restated)
ASSETS 2008 2007
Current Assets
Cash and Cash Equi va lents $ 4313 14 $ 974870
Accounts Receivab le - Trade Net 224082 247368
Accounts Receivable - Other 1839 131 6
Bond Proceeds Recei vab le 470577 0
Materials and Supplies Inventory 204504 2104 14
Prepaid Expenses 88 51 2 876 19
Total Current Assets 1420828 15215 87
Other Special Fund s Water Supply Protection Fund 44 745 8 210939
System Development Fund 1033 1008
Other Post Employment Benefits Fund (OPEBF) 225 95 1 93171
Total Other Special Funds 674442 305 11 8
Utility Plant in Service 47202686 4623 992 3
Less Accumul ated Depreciati on ( 125 4583 1) (12138279)
Net Utility Pl ant in Service 34656855 34 101 644
Construction Work in Pro gress 567098 0
Net Utility Plant 352 23953 34 10 1644
Other Property Non-Utility Property 225 91 22 591
Deferred Charges
Un amorti zed Bond Issue Costs 7503 71 04
TOTAL ASSETS 37 34 93 17 35 958 044
LIABILITIES
Current Liabi lities
Accounts Paya ble 27 1511 10 7 173
Other Accrued Liabilities 2588 57 22 2945
Capital Lease 0 56882
Current Portion of Long-Term Debt 529363 50045 8
Total CurTent Li ab iliti es 105973 I 887 458
Long-Term Debt 4 8 12583 4 584 596
Deferred Credits Customer Adv ances for Construction 340766 2483 7 1
Deferred Bond Interest 59 3 I I 72 173
TOlal DefelTed Cred its 400077 320544
Post Retirement Benefits 1096272 1041409
TOTAL LIABILITIES 7368663 68 34 007
liT ASSETS
In ves led in Capital Assets Net of Relaled Debt 29 88 95 10 29023 694
Unrestricted 9 1144 100 3 43
TOTAL NET ASSETS $ 29 9806 54 $ 29 12403 7
The Accompanying Notes are an Integral arl of These Statements
Ile ry Talbo Ro) ltI Flmouth Maille 10
Page 20 2008 Annual Report
Exhibit B
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT STA TEMENTS OF REVENUES EXPENSES AND CHAN GES IN NET ASSETS
YEARS ENDED DECEMBE R 31
(Restated) 2008 2007
OPERA TING REVENUES Metered-Residential $ 3218 754 $ 3184295 Metered-Commercial J 3523 74 1365368 Public Fire Protection 606420 597781 Private Fire Protection 102000 97016 Local Municipalities 491 55 48181 Miscellaneous Service Revenues 8566 10695
Total Operating Revenues 5337 269 5303336
OPERA TING EXPENSES Operation and Maintenance (Schedule 2) 407 187 1 3926819
Depreciation 845522 807932
Total Operating Expenses 491 73 93 473475 1
OPERA TING INCOME 419876 568585
NON-OPERA TING INCO ME Rental Revenues 253285 224054
Interest Income 20405 51845
Merchandise and Jobbing Income 3089 51 72
Miscel laneous Non-Utility Income 589 4676
Gain on Disposal of Utility Plant 164767 deg Total Non-Operating Income 442135 285747
NON-OPERATING EXPENSES Interest Expense 244762 240859
Taxes Other than Income 40691 39747
Amortization of Bond Issue Costs 699 793
Miscellaneous Non-Utility Expense 1575 55 7
Total Non-Operating Expenses 287727 281 95 6
CHANGE IN NET ASSETS BEFORE CONTRIB UTIONS 574284 572376
CONTRIB UTIONS Main s Services Meters and Hydrants 282333 436734
CHANGE IN NET ASSETS 8566 17 10 09 11O
NET ASSETS - AT BEGINNING OF YEAR 291 24 037 28114927
NET ASSETS - AT END OF YEAR $ 29980654 $ 29 1240 37
The Accompanying NOl es are an Integral Part oj Th ese Sta tements
J I Berry Tal bot Rover Fal mouth Mnin~
2008 Annual Report Page 21
Ex hibi t C
KENNEBUN K KENNEBUN KPORT AND WELLS WAT ER DISTRICT
STATEMENTS OF CASH FLOWS YEARS ENDED DECEMBER 31
2008 2007 CASH FLOWS FROM O PERATING ACTIV ITIES
Cash Rece ived from Customers $ 536627 1 $ 52998 17
Cash Payme nts to Suppliers and Contractors ( 1157 11 9) ( 1321 240)
Cash Payments to Employee Serv ices (2697475) (2584039)
Net Cash Provided by Operating Acti vities 15 11 677 1394538
C ASH FLOWS FROM CAPITAL AND fmL ATED FI NANCI NG ACTIVITI ES Proceeds from Lo ng -Tenn Borrowings 286 773 900000
Re payment of Long -Tenn Debt (557340) (554 683)
Transfer of Funds from (to) the Water Supply Protection Fund (227 200) 252502
Transfer of Funds from (to) the Other Post Employment Benefits ( 132 780 ) 70608
Proceeds from Sa le of Fixed Assets 57 4123
Gain on Sale afF ixed Asse ts 164767 0 In terest Paid (259 630) (25 I 3 48)
Acqui si ti ons and Construct ion of Operating Property ( 1967888) (2 548664)
Payment of Bond Issue Costs ( 1099) 0
Contributi ons in Aid of Cons tructi on Received 374 728 54 6046
Net Cash Used by Capital and Related Financ ing Acti viti es (231961 2) (15 8 1416)
CASH FLOWS FROM INVESTING ACTIVITIES Rent In come 253285 22 4054
Interest Income Recei ved 20405 5 1845
Reinv ested I nves tm ent In come ( 17497) ~ Net Cash Provided by Inves ting Activ ities 264 379 258402
NET INCREASE (DECREASE) IN CASH AND CASH EQ UIVAL ENTS (5435 56 ) 71 524
C ASH AND CASH EQUIVALENTS - BEGINNING OF YEAR 974 870 9033 46
CASH AND CASH EQUIVALI~NTS - END OF YEAR $ 431 314 $ 974870
RE CONCILIATION OF OPERATING INCOME TO NET CASH PRO VIDE D BY OPERAT1NG ACTIVITIES
Operating Income $ 419876 $ 568585
De prec iation 845522 807932
Jobbing Income 3089 5172
Miscellaneous Non-Utility Income 589 553
Taxes Other tha n I ncome (40691) (39 747 )
Mi sce llaneous No n-Utili ty Expense ( 1575) (557)
Changes in Asse ts and Liab i Iiti es (Increase) Decrease in
Accounts Receivab le 22763 ( 10373)
In ventory 5910 26 64 3
Prepa id Ex pense (893) 23395
(Decrease) Increase in Accou nts Payab le 164338 (324 77)
Oth er Acc ru ed Liabi I ities 37886 5824
Post Ret irement Benefits 54 8 63 39588
Net Cash Pro vided by Ope rati ng Acti vi ties $ 1 5 11 677 $ 139453 8
SUPPLEMENTAL DISC LOSURE INFORMATlOl
Equ ipment Purchased Through Non -cash Transactions pound 0 $ I I 1345
The Accompanying Noles arc unlnlegm Por i aThese Slulel11en ll
Beny 1 athol ROI CI Fdimolilh Mai ne 12
Page 22 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 1 - SUMMARY OF ACCOUNTING POLICIES
The summary of significant accounting policies of Kennebunk Kennebunkport and Wells Water District hereinafter called the District are presented to assist in understanding the representations of the District s management who is responsible for their integrity and objectivity These accounting policies conform to accounting principles generally accepted in the United States of America and have been consistently applied in the preparation of the financial statements
Nature of Business
The District was established in 1921 as a quasi-municipal corporation organized by a special act of the Maine State Legislature to provide and maintain a water treatment and distribution system for the inhabitants of the District The District serves the Towns ofKennebunk Kennebunkport Wells Ogunquit and portions of Biddeford Arundel and York The District is governed by a four member Board of Trustees one elected from each of the Towns of Kennebunk Kennebunkp01i Ogunquit and Wells The District is regulated by the Maine Public Utilities Commi ssion hereinafter called the Maine P U C The District extends credit to its customers that consist of residential commercial and governmental entities at regular terms without collateral
Basis of Accounting
The financial statements of the District have been prepared on the accrual basis of accounting and accordingly reflect all significant receivables payables and other liabilities
13
2008 Annual Report Page 23
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 1 - SUMMARY OF ACCOUNTING POLICIES (Contill ued)
Basis of Presentation
The financial statements have been prepared in confonnity with accounting principles generally accepted in the United States of America as applied to governmental units utilizing an enterprise fund to account for its operations that are financed and operated in a manner similar to private business enterprises The intent of the governing body is that the periodic determination of revenues earned expenses incurred and net income is desired for purposes of facilitating management control and accountability The District complies with Governmental Accounting Standards Board (GASB) Statement No 20 relating to Governmental Entities that use Proprietary Fund Accounting and No 34 related to basic financial statements and management discussion and analysis report For enterprise funds GASB Statement Nos 20 and 34 provide the District the option of electing to apply F ASB pronouncements issued after November 30 1989 The District has elected not to apply those pronouncements
Proprietary Funds distinguish operating revenues and expenses from non-operating items Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary funds principal ongoing operations The principal operating revenues of the Districts proprietary funds are the net charges to customers for water usage Operating expenses include expenses on source and pumping operations and maintenance water treatment transpOliation and distribution operations and maintenance customer account administrative and general and depreciation on capital assets All revenues and expenses not meeting this definition are reported as non-operating income and expenses Rental revenues from various wireless cellular companies are treated as non-operating income
Utility Plant
Utility plant is stated at cost and depreciation is calculated on the straight-line method at rates established by the Maine Pue Useful lives pursuant to Chapter 680 of the Maine Pue range from 5 to 100 years Utility property retirements are charged in total to the accumulated depreciation account when they occur
Capitalization Policy
Expenditures that materially increase values change capacities or extend useful lives are capitalized The amounts charged to utility plant accounts represent all reasonable and necessary costs including labor materials overhead equipment charges and interest costs incurred during the construction period Routine maintenance and repairs are expended as incurred
14
Page 24 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 ami 2007
NOTE I - SUMMAR Y OF A CCOUNTING POLICIES (Continued)
Contributions in Aid of Construction
Pursuant to GASB Nos 33 and 34 contributions in aid are reported as income
Cash and Cash Equivalents
For purposes of the statement of cash flows the District considers all highly liquid investments with an initial maturity of three months or less to be cash equivalents
Inventory
Materials and supplies inventories are valued at the lower of cost or market using the weighted average cost method
Unamortized Bond Issue Costs
Costs incurred to issue long-term bonds together with discounts allowed at the time ofpurchase are amortized on a straight-line basis over the term of the bond issue Amortization expenses for 2008 and 2007 were $699 and $793 respectively
Allowance for Bad Debts
The District uses the allowance method to account for uncollectible accounts receivables The allowance for doubtful accounts is based on prior years experience and managements analysis of possible bad debts
Use of Estimates
The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the rep0l1ed amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and reported amounts of revenues and expenses during the repol1ing period Actual results could differ from those estimates
15
2008 Annual Report Page 25
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 2 - DEPOSIT AND INVESTMENTS
Custodial Credit Risk
Custodial credit risk is the risk that in the event of the banks failure the District will not be able to recover the value of its deposits and investments that are in the possession of an outside party
Deposits
As of December 312008 $201645 of the Districts bank balance of $451659 was subject to custodial credit risk as follows
Collateralized with securities held by the pledging bank in the District s name $ 20164~
Investments
The State of Maine authorizes the District to invest in obligations backed by the US government and agencies repurchase agreements and certain corporate stocks and bonds
The Districts MBIA-Class investment is in a local government investment pool designed to make the managing of public funds safer and easier to access The investment is backed by corporate bonds US Treasury and Agency bonds mortgage backed securities and a money market fund The MBIA - Class investment pool is rated AAA-VI
At December 31 2008 investments consi sted of the following
Fair Market Maturity Value
MBIA Class Investment Pool NA U14442
16
Page 26 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 3 - OTHER SPECIA L FUNDS
The Board of Trustee s has internally restricted funds for future use These special fund balances as of December 312008 and 2007 are as follows
Water Supply Protection Fund
Pursuant to Sec 135-A MRSA Sec 6113 of State of Maine law a consumer-owned water utility may establish a water supply protection fund to which a sum may be credited annually from surplus funds The balance of the fund as of December 31 2008 and 2007 was $447458 and $210939 respectively Please refer to Note 9 for further discussion of this fund
System Development Fund
In accordance with the Maine P Uc regulations the District is authorized to impose a charge to customers who expand their water capacity All funds collected must be segregated and maintained in a separate interest bearing account and the revenue dedicated as required by 1m The District submits to the Maine PUc a financial activity repoli annually The balance of the fund as of December 31 2008 and 2007 was $1033 and $1 008 respectively
Other Post-Retirement Benefits Fund
In accordance with Statement of Financial Accounting Standards (SFAS) No1 06 as amended by No 132 Employers Disclosure about Pensions and Other Post-Retirement Benefits the District provides certain health care and sick time benefits for retired employees Substantially all of the District s employees may become eligible for those benefits if they reach normal retirement age while working for the District The District started funding the Other Post-retirement Benefits in 2006 The cash balance at December 312008 and 2007 was $225952 and $93171 respectively The net periodic benefits cost based on the actuarial repOli for the years ending 2008 and 2007 were $143026 and $121666 respectively
NOTE 4 - ACCOUNTS RECEIVABL E - TRA DE
The amount for accounts receivable is shown as net of the allowance for bad debts as follows at December 31
2008 2007
Accounts Receivable $ 231 891 $ 255602
Less Allowance for Bad Debts (7 809) (8234)
$ 224Q82 $ 247 36pound
17
2008 Annual Report Page 27
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 5 - UTILITY PLAN T AND EQUIPMENT
The following is a summary of property plant and equipment at December 31
Depreciation Rate Beginn ing Add itions Retirement Ending
Organizational Costs N A $ 50709 $ 0 $ 0 $ 50709 Land N A 28 19729 154 0 2819883 Structures 2 - 3 4042463 29352 0 4071 815 Impounding Dams
And Reservoirs 2 58443 6834 0 65277 Intake and Suction
Mains 15 17455 0 17455 Wells 2 855 590 296 0 855 886 Pumping Equipment 4 1833 137 22735 0 1855872 Purification
Equipment 2 1236332 49608 0 1285 940 Tanks and Standpipes 133 - 4 2530785 0 0 2530785 Transmission and
Distribution Mains 1 24363767 695255 (145825) 24913197 Services 3 4458076 341739 (7450) 4792365 Meters 4 14 15310 66510 (25998) 1455822 Fire Hydrants 15 782158 39749 (4200) 817707 General Equipment 10 1775969 148557 (254553) 1669973
46239923 1400789 (438026) 47202686 Less Accumulated
Depreciation (12138279) (845522) 437970 (12545831 ) Construction Work in Progress 0 5671098 0 567098 Net Property and
Equipment $ 34JOL644 $ U22J65 $ (56) $3522953
The depreciation expense for the years ended December 31 2008 and 2007 was $845522 and $807932 respective ly
18
Page 28 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 6 - LONG-TERM DEBT
Bonded indebtedness and land mortgage payable including amounts due currently are summarized as follows at December 31
Bonds Payable
Issue Maturity Beginning Ending Rate Date Date Balance Addition Retirement Balance
500 -785
613 - 675 522 - 652
209 - 429
300 - 570 180 - 625
284
7-88 5-91 10-94
10-03
10-05 10-06
11-08
November 20 18
October 20 11 November 2014
November 2018
November 2020 November 202 1
October 2028
$ 748386
300000 420000
916666
866668 933334
0 4185054
$ 0
0 0
0
0 0
757350 757350
$ (48793)
(75 000) (60000)
(83333)
(66666) (66666)
0 (400458)
$ 699593
225000 360000
833333
800002 866668
757350 4541946
Mortgage Payable - Land 42 11-07 October 2016 900000
$ 5085054 $ _ ----0
0 _ (100000)
11500458) 800000
5341946
Current
Long-term
$ 500458
4584596
$ 5085054
$ 529363
4812583
5341946
Annual scheduled maturities of long-term debt are as follows
Year Principal Amount
Interest Amount
2009 2010 2011 20 12 201 3
2014-2018 2019 - 2023 2024 - 2028
$ 529363 530526 531741 476012 477847
2031768 533937 230752
liJ1L946
$ 250295 225756 197964 170178 145 938 387751
64444 20027
$ 14623 53
19
2008 Annual Report Page 29
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 7 - CAPITAL LEASES
During 2007 the District leased equipment under an agreement that is classified as capital leases The cost of the equipment under capital lease is included in the statement of net assets as utility plant in service in the amount of$114298 Accumulated amortization of the leased equipment at December 312008 and 2007 was $19559 and $8129 respectively Amortization of assets under capital leases is included in depreciation ex pense The capital lease was paid in full in 2008
NOTE 8 - DEFERRED CREDIT
At December 31 2008 and 2007 the deferred credits consisted of
Customer Advances for Construction
The District receives advances for construction from or on behalf of customers Unused advances are refunded to the customers once the projects are completed Customers advances aggregated to $340766 and $24837 1 in 2008 and 2007 respectively
Deferred Bond Interest
Refunds received from bond refinancing are capitalized and amortized over the remaining life of the bond decreasing interest expense in the current and subsequent years The total reduction of interest expense for years ended 2008 and 2007 was $12862 and $15 I 04 respectively Deferred bond credit for the years ended 2008 and 2007 was $593 11 and $72173 respectively
NOTE 9 - APPROPRIA TIONS OF NET ASSETS
The District has establ ished appropriated net assets for various purposes At December 312008 and 2007 appropriated net assets were as follows
Funded Debt Retired Through Surplus
The Di stricts policy is to appropriate fro m net income annually an amount equal to the principal payment of the bonds Appropriations at December 31 2008 were $400458 The appropriated funded debt retired through surplus balance at December 31 2008 and 2007 was $13 3605 02 and $12960044 respectively
20
Page 30 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 9 - APPROPRIA TIONS OF NET ASSETS (Continued)
Water Supply Protection Reserve
Pursuant to Sec 135-A MRSA Sec 6113 of State of Maine law a consumer-owned water utility may establish a water supply protection fund to which a sum may be credited annually from surplus funds The annual credit may not exceed 5 of the prior years total revenue Interest earned in the fund must remain in the fund and be used solely for the purposes of the fund For the year ended 2008 there was an adjusted Public Utility Commission calculated net income of $255566 and a maximum allowed appropriation of $274988 Due to lack of operating cash the Board of Trustees decided not to appropriate in 2008 By Maine state law the District is allowed to appropriate within one year after the District s year end The Board reserves the right to exercise this option The interest income for the years ended 2008 and 2007 was $9287 and $17483 respectively The cumulative balance of the reserve at December 31 2008 and 2007 was $447426 and $438139 respectively
Mortgage Payment Appropriation
The District appropriates from net income annually an amount equal to the years principal payment on the mortgage Appropriations for the year ended 2008 was $100000 The appropriated mortgage payment balance at December 31 2008 and 2007 was $450000 and $350000 respectively
NOTE 10 - EMPLOYEE RETIREMENT PLAN
Effective july 1 1996 the District became a participant of the Maine State Retirement Systems (MSRS) cost sharing multiple employer consolidated retirement plan Accordingly due to the consolidation details ofthe pension obligation pertaining to the District can no longer be presented Additional information may be obtained from the MSRS
Under the participating local district (PLD) consolidated retirement plan participants contribute 65 of earnable compensation The Districts contribution to the plan is approximately 3 of earnable compensation This amount is either increased or decreased by the amortization of the Districts Initial Unpooled Unfunded Actuarial Liability (IUUAL) over the next 9 years from july 1 2006 The Districts net contributions for the years ended 2008 and 2007 were $44531 and $43160 respectively
Employees participating are eligible for normal retirement upon attaining the age of sixty and fi ve or more years of service or early retirement after compl eting twenty-five or more years of creditable service Vested participants are entitled to a retirement benefit equal to a fraction of the average final compensation multiplied by the years of membership service (discounted for early retirement)
21
2008 Annual Report Page 31
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 11 - INCOME TAXSTATUS
The District qualifies as a tax exempt organization under the provisions of the Internal Revenue code and is not subject to any State or Federal income taxes
N OTE 12 - 7 TEST
Pursuant to Chapter 670 of the Maine Pue regulations a water utility must annually determine if in of any three consecutive years its adjusted net income has equaled or exceeded 7 of the utilityS annual operating expenses This test is calculated by multiplying 7 of the total utility operating expenses which are composed of operation and maintenance expenses depreciation and amortization and taxes other than income taxes
For years ended 2008 and 2007 the Districts adjusted net income did not equal or exceed 7 of its annual operating expenses
NOTE 13 - RISK MANA GEMENT
The District is exposed to various risks of loss related to torts theft of damage to and destruction of assets errors and omissions and natural disasters for which the District carries commercial insurance Based on the coverage provided by commercial insurance purchased the District is not aware of any material actual or potential claim liabilities that should be recorded at December 31 2008 Settled claims have not exceeded insurance coverage for any of the past three fiscal years
Litigation
The District is subject to certain legal proceedings and claims which arise in the normal course of conducting its activities In the opinion of management the District has defensible positions
NOTE 14 - REVENUE FROM OPERA TING LEASES
The District leases various water tank sites to wireless cellular companies under long-term operating leases The leases are primarily five-year terms with consecutive renewal terms Rental increases are generally equal to the change in the CPI index during such year Rental revenues are recognized as earned over the term of the leases For years ended 2008 and 2007 total rental revenue was $253285 and $224054 respectivel y
22
Page 32 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 312008 and 2007
NOTE 15 - OPERA TING LEASE COMMITMENT
The District entered into a five-year agreement to license accounting software equipment and services with an application service provider The agreement expired on June 30 2008 and was renewed for a three-year period which commenced on July 1 2008 Under the agreement the District is obligated to pay minimum annual license fees as follows
Year Amount 2009 $ 60727 2010 60727 2011 30364
License fees for the years ended 2008 and 2007 were $54413 and $48098 respectively
NOTE 16 - PRIOR PERIOD ADJUSTMENT
The District has restated its previously issued 2007 financial statements due to advances for construction in the amount of$I006382 This liability represents many years of accumulation of monies given to the District by customers for projects to be done for them The monies had been used and the projects had been completed The utility assets had been transferred to the District This liability occurred before the adoption of GASB Statement No 34 As a result of the adjustment the 2007 beginning net assets were increased by $1006382
NOTE 17 - SUBSEQUENT EVENT
In preparing these financial statements the District has evaluated events and transactions for potential recognition or disclosure through October 262009 the date the financial statements were available to be issued
Since early 2005 the District has been involved in a series of disputes over its metering policy and system development charge (SOC) as it relates to a large seasonal cottage complex located in the Town of Wells Despite the Maine Public Utility Commissions (MPUC) upholding ofthe Districts metering policy this developer has continued to dispute the calculation ofthe appropriate SDC as it relates to this complex This same developer was an intervenor in the Districts annual Tariffupdate filed in May 2006 This Tariff was subsequently approved on February 7 2008
During 2008 the Maine Supreme Court upheld the Districts individual metering policy and therefore the only matter left to resolve with this issue is for the MPUC to decide on the revised SOC rate filing In January 2009 the District and the developer signed a settlement agreement which formed the basis for a stipulation agreement that has been submitted to the MPUC for inclusion with the SDC filing The Di strict subsequently received $28 633 in the form of additional SDCs from the developer in April 2009 The MP UC approved the new SDC tariffwith an effective date of July 21 2009
23
2008 Annual Report Page 33
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 18 - RECLASSI FICA TIONS
Certain reclassifications have been made to the prior years financial statements to conform to the cun-ent year presentation These reclassifications had no effect on previously reported results of operations or net assets
24
Page 34 2008 Annual Report
KENNEBUNK KENNEBUN KPORT AND WELLS WATER DISTRICT DECEMBER 31 2008 and 2007
SUPPLEMENTARY INFORMATION
Gerry Talbo Roye r Falmollth Mai ll e
2008 Annual Report Page 35
KENNEBUNK KENNEBUNKPORT AND WELLS VATER DISTRICT Schedule 1 SCHEDULES OF CHANGES IN NET ASSETS
YEAR ENDED DECEMBER 312008 (With Comparative Totals for 2007)
Appropriated Water Supply
Protection Funded Debt Fund Contributions (Restated)
Retired Mortgage and Restricted in Aid of 2008 2007 Through Surplus Payment Reserves Construction UnaPEropriated Total Total
BALANCES - BEGINNING OF YEAR $ 12960044 $ 350 000 $ 439148 $ 0 $ 15374845 $ 29124037 $ 28 114927
1et Income Contributions in Aid for Construction Transfer of the 8aJance of Contribution in Aid Cunent Year Loan Pri ncipal Payments Current Year Appropriation
BALANCES - END OF YEAR $
0 0 0
400458 0
13360502 $
0
0 0
JOO OOO 0
450000 $
93 12
0 0 0 0
448460 $
0 282333
(282333) 0 0 0 $
564972
0 282333
(500 45 8)
0 15721 692 $
574284
282333 0 0 0
29980654 $
572376 436734
0 0 0
29 124037
N
Berry Talbot Royer Falmourh Maine
VI
Page 36 2008 Annual Report
Sc hedul e 2
KENNEBlI NK KENNEBUNKPORT AND WE LLS WATER DISTRICT SCHEDULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
2008 2007 SOU RC E AND PUMPING OP ERA nONS
Labor $ 106640 $ I 12706 Office r 74 12 858 1 Pensions and Benefits 82777 8236 5 Purchased Water 23 67 4454 Purchased Power 242 197 2 147 14 Transportation Expense 38 80 383 5 In su rance - Vehicles 697 178 5 Materials and Suppl ies 1868 15 16 Con tractua I Services 20419 56024 Insurance - Workers Compensat ion 3665 3340
Tota l Source an d Pumping Operations 471922 489320
SOURCE AND PUMPING MAINTENANCE Labor 169 5 I 6 14 6957 Officer 11 782 11 189 Pensions and Benefits 131583 107395 Materia ls and Supplies 711 63 711 53 Co ntractu al Services 18 132 45784 Transportation Expense 6 167 5000 Insurance - Veh ic le s 1 108 2328 Insurance - Workers Compensation 5826 4355
Total Source and Pumping Maintenance 415277 394 161
WAT ER TREATMENT EXPENSES Labor 177355 173732 Officer 12328 13228
Pens ions and Benefits 137668 126962 Purchased Power 17500 15891
Materials and Suppli es 23414 196 11
Chemicals 178 805 73900
Contractual Services 20340 18359
Transportation Expe nse 6452 5911
Insu rance - Vehicles 1 159 2752
In surance - Workers Compensat ion 6095 5 149
Tota l Water Treatme nt Expenses 581116 555495
TRANSPORTATION AND DI STRIBUTION EXPENSES - OPERAnONS Labor 351966 32075 3
Officer 24464 24422
Pensi ons and Benefits 273205 234404
Purchased Power 12 00 I 10339
Materials ane Supp li es 75 87 10 673
Conu-actual Services 150 I 1285
Tran sportation Expense 12805 10 914
Insuran ce - Vehi cles 230 I 5080
Insurance - Wo rkers Co mpensatio n 12096 9506
TOla l Tran spo rtati on and Distribution Expenses - Upetat ions 697 926 627 376
Berry 1 Ibol Ro er r tl muul ll ivla lne 26
2008 Annual Report Page 37
Schedule 2 (Continued)
KENNEB UNK KE INEBUNKPORT AN D WELLS WATER DISTRICT SCHED ULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
TRA NSPORTATION AND DlSTR IBlJTJO N EXPENSES - MAINTEN ANCE Labor Oficer Pensions and Benefits Materials and Suppl ies Contractual Services Transportation Expense In su ran ce - Vehicles Insurance - Worke rs Compensation
Total Transportation and Distribution Expenses - Maintenance
$
2008
232048
16128 180 i 22 71269
66011 8442
1517
7975
583512
$
2007
228327
17385 i 66 860 104312
491 37
7769
36 16
6767
584 173
CUSTOMER ACCO UNTS EXP EN SES La bor Officers Pensions and Benefit s Materials and Sup plies Contractual Serv ic es Transpotation Expense Insurance - Vehicles Insurance - Workers Compensat ion
Bad Debt Expense Total Customer Accou nt Expenses
146412
3525 i 79508
4 i 68 8
64369
5327
957 3520
0
377032
136 671
32435
11 4838
37394
67 329
4650
2165
4657
6526 406 665
ADM IN ISTRATIVE AND GENERAL EXPENSES Labor Officers Pens ions and Benefi ts Purchased Power Materials and Supplies Contractual Services Professional Regulation Insu rance - Ge neral Liability Transportation Expense Insurance - Vehicles In surance - Workers Compensation Miscellaneous Expense
Total Administrative and Ge neral Expenses
228650
135678
264422
8834
73607
96966
52707
42416
83 19
1495
11707 20285
945086
229567
130348 244414
8023 7467 1
98996
0 44498
7811
3636
991 2 17753
869629
TOTAL OPER ATING EXPE NS ES $ 407 1871 $ 3926819
Berry Talbo Royer r Imouh ld ~lIlc 27
Page 38 2008 Annual Report
2008 OPERATIONAL REPORT
PERSONNEL
Education
The Districts employees attended several educational meetings and seminars covering many subjects such as
Forklift Safety Hearing Protection Electrical Safety HDPE Piping Systems Confined Space Back Injury Protection AC Systems Program Respiratory Protection Bloodborne Pathogens Water Utility Symposium Trenching amp Excavation Class 52 Pipe Alternatives Field Biological Hazards Certification Exam Review Construction Excavation Hazardous Communication LockoutTagout Training Arc Flash amp Blast Protection Introduction to SCADA Care of Emergency Generators Cross Connection Control Water System Master Planning 2005 National Electrical Code Healthy amp Productive Workplace Personal Protection Equipment Hands on Disinfection with Chlorine Incident Command System (ICS) Cross Connection Control Certification National Incident Management System (NIMS)
SERVICES
New Installations Renewals Total Active Services
183 149 10538
METERI NG
Meters
Number in service at beginning of year 12558 New installations 178 Number in service at end of year 12736
Meters serving seasonal customers are installed in the Spring and after removal during the Fall are tested and repaired as needed then stored for the winter Area plumbers set seasonal meters in a cooperative program along with District personnel which is not only beneficial to the District but to the customer and the plumber as well As a result of the cooperation received from the area plumbers the success of the program has continued
2008 Annual Report Page 39
MAINS
DISTRIBUTION MAINS IN SERVICE (FEET)
SIZE 2007 ADDED RETIRED 2008 Deep 20 66751 2578 69329 Deep 16 86240 684 86924 Deep 12 142867 2721 145588 Deep 10 145845 101 3700 142246 Deep 8 308564 2342 1331 309575 Deep 6 164042 67 6299 157810 Deep 4 18137 125 18262 Surface 4 3801 3801 Deep 3 9310 9310 Surface 3 18122 18122 Deep 2~ 634 634 Surface 2~ 388 388 Deep 2 59481 238 248 59471 Surface 2 26586 240 26346 Deep 1~ 918 918 Surface lYz 7062 7062 Deep lW 3225 3225 Surface lX 3034 3034 Deep 1 10257 10257 Surface 1 20449 240 20689 Deep 2856 2856 Surface 3915 3915
1102484 9096 11818 1099762
GATE VALVES INSTALLED
1 lX 2 4 6 8 10 12 16 20
1 3 3 19 4 8 2
Page 40 2008 Annual Report
2008 MAINS INSTALLED
TOWN LOCATION SIZE MATERIAL LENGTH REMARKS
Kennebunk Alewive Road 8 0 1 2 Main Relay 10 01 2
12 PE 240 12 01 732
Independence Park Dr 8 DI 25
Wilbery Lane 8 DI 185 Main Relocation Port Road 8 DI 3
12 DI 67
High Street 8 DI 120 Main Relocation
Kennebunkport Fishers Lane 16 DI 684 Main Relay
Wells Devito Lane 2 Copper 3 Main Relay 4 PE 125
Orchard Lane 1 PE 240 Seasonal Main Relay
Island Beach Road 6 01 49 Main Relay 8 PVC 226
Ocean Avenue 2 Copper 12 Main Relay 10 DI 45
Webhannet Drive 6 DI 2 Main Relay 10 DI 21
12 DI 732
Post Road (Route One) 20 DI 1235 Main Relay
Avandah Way 8 DI 28
Kimball Lane 8 DI 24
Bourne Lane 10 DI 33
Buzzell Road 8 01 180 Main Extension
Gateway Drive 12 PVC 568 Main Extension
Heritage Drive 12 PVC 382
Harriseckett Road 8 DI 964 Main Extension
Charles Wesley Court 8 PVC 540
Ogunquit Route One 8 DI 36 Main Relay
20 DI 1343
Kings Lane 8 01 6
Belm Lane 6 DI 16
8 DI 3
Kingfield Lane 2 Copper 16
Grasshopper Lane 2 Copper 7
Biddeford Second Street 2 PE 200 Main Extension
TOTAL 9096
2008 Annual Report Page 41
HYDRANTS
During 2008 4 public and 14 private hydrants were insta lled and 0 private hydrants became public making a total of 695 publ ic and 229 private hydrants in t he Districts system
NEW INSTALLATIONS
Town No Ow nership Location
Kennebunk 1 Private Shoppers Vi llage Wells 1 Private Heritage Drive Wells 2 Private Charles Wesley Court Wells 2 Private Sylvan Way Forest Village North Wells 1 Private CVS Pharmacy Wells 7 Private Sea Glass Village Wells 1 Public 208 Post Road
HYDRANT REPLACEMENTS
Town No Ownership Location
Kennebunk 1 Public 103 Brown Street Kennebunk 1 Private Shoppers Village Kennebunk 1 Public Sea Road Kennebunk 1 Public Port Road at Wilbery Lane Kennebunk 1 Public 81 Western Avenue Kennebunk 1 Public 120 Brown Street Wells 1 Public Post Road at Kimball Lane Wells 1 Pu blic Eldridge Road at Webhannet Drive Wells 1 Pu blic Web han net Drive at Donald Lane Wells 1 Public Ocean Avenue at Marsh Street Wells 1 Public Ocean Avenue at Tibbetts Avenue North
Wells 1 Public 215 Ocean Avenue
Wells 1 Public Ocean Avenue at Bourne Avenue Ogunquit 1 Public Captain Thomas Road at Partridge Drive
Ogunquit 1 Public Route One at Kings Lane
HYDRANTS TRANSFERRED FROM PRIVATE TO PU BLIC
Tow n No Ownership Locat ion
None
Page 42 2008 Annual Report
MONTHLY PUMPING RECORDS
Gallons Pumped
Amended 2007 2008
January 49415700 47321300 February 48910100 44812500 March 53842900 49171100 April 55060400 59601800 May 89711500 92797350 June 123139500 118078400 July 152963200 151165700 August 161378650 139932600 September 118087130 104318400 October 88548 100 74069700 November 54764500 54315900 December 50257200 57684000
Subtotal (KKWWD) 1046078800 993268750 (BiddefordSaco) 4176450 323500
TOTAL 1050255250 993592250
MONTHLY SNOW AND RAINFALL
2007 2008 Snow Rain Snow Rain
Inches Inches Inches Inches
January 53 266 170 176
February 203 383 568
March 241 219 222 487
April 259 789 478
May 271 248
June 335 427
July 541 792
August 183 331
September 242 1184
October 463 322
November 09 4 29 485
December 409 161 258 391
Totals 1174 3899 1031 5411
Page 6 2008 Annual Report
The Trustees of the District appreciate the continuing effort and dedication of their employees as well as the support and cooperation of their customers area contractors and State and local municipal officials
Respectfully submitted
Richard H Littlefield President James E Burrows Vice President Thomas P Oliver Trustee Robert A Emmons Trustee
Normand R Labbe Superintendent Scott J Minor Assistant Superintendent Wayne A Brockway Treasurer
2008 Annual Report Page 7
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT
FINANCIAL REPORT
--7iQgt~ ~~
DECEMBER 31 2008 and 2007
Page 8 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT FINANCIAL REPORT
DECEMBER 31 2008 and 2007
T ABLE OF CONTENTS
Page
INDEPENDENT AUDITORS REPORT
MANAGEMENTS DISCUSSION AND ANALYSIS Introduction of the Financial Statements Comparison of Financial Statements for Current and Prior Years Overall Financial Position and Results of Operations 2 - 9
FINANCIAL STATEMENTS
Exhibit A - Statements of Net Assets Exhibit B - Statements of Revenues Expenses and Changes in Net assets Exhibit C - Statements of Cash Flows
10 11 12
NOTES TO FINANCIAL STATEMENTS 13 - 24
SUPPLEMENTARY INFORMATION
Schedule 1 - Schedules of Changes in Net Assets Schedule 2 - Schedules of Operating Expenses
25 26 - 27
Beny Tal bo Royer Falmouth Maine
2008 Annual Report Page 9
Berry middotTalbot Royer CERT IFIED PUBLlC ACCOUXTATS
~IID INDEPENDENT AUDITORS RElgtORT
To the Board of Trustees Kennebunk Kennebunkport and Wells Water District Kennebunk Maine
We have audited the accompanying statements of net assets of Kennebunk Kennebunkport and Wells Water District as ofDecember 31 2008 and 2007 and the related statements of revenues expenses and changes in net assets and the statements of cash flows for the years then ended These financial statements are the responsibility of the Districts management O ur responsibility is to express an opinion on these financial statements based on our audits
We conducted our audits in accordance with auditing standards generally accepted in the United States of America Those standards require that we plan and perform the audits to obtain reasonable assurance about whether the financial statements are free of material misstatement An audit includes examining on a test basis evidence supporting the amounts and disclosures in the financial statements An audit also includes assessing the accounting principles used and significant estimates made by management as well as evaluating the overall financial statement presentation We believe that our audits provide a reasonable basis for our opinion
In our opinion the financial statements referred to above present fairly in all material respects the financial position ofKennebunk Kennebunkport and Wells Water District as ofDecember 312008 and 2007 and the results of its operations and its cash flows for the years then ended in conformity with accounting principles generally accepted in the United States of America
As fUl1her discussed in Note 16 to the financial statements the 2007 net assets were understated This
was discovered by management of the District during the current year Accordingly an adjustment has
been made to correct net assets as of December 31 2007
The Managements Discussion and Analysis as listed in the table of contents is not a required part of the
basic financial statements but is supplementary information required by accounting principles generally
accepted in the United States of America We have applied certain limited procedures which consisted
principally of inquiries of management regarding the methods of measurement and presentation of the
supplementary information However we did not audit the information and express no opinion on it
The accompanying supplemental information presented in Schedule 1 and 2 is not necessary for a fair presentation of the financial statements but is presented as additional financial data This information has been subjected to the same tests and other auditing procedures applied in the audit of the financial statements referred to above and in our opinion is fairly stated in all material respects in relation to the
financial statements taken as a whole
D~~~((jypoundL--Certified Public Accountants October 26 2009
TcI 20 - 7i l -H 3 Fax 2(J7-7K I - ti7 8 () F und Road lue 100 Ialmoulh lainc O-1(I i www htr -cpa com
Page 10
Truste es James E Burrows Presid e nt Thomas P Oliv er Vi c e Pres ident Ric hard H Littlefi e ld Robed A Enunons
Normand R Labbe Supe rintendent Scott J Minor Ass istant Superintendent Vayne A Brockway Treasurer
2008 Annual Report
Kennebunk Kennebunkport
and lNells Nater Dlstricl PO Box 88 92 Main Street Phone 207-985-3385 Kennebunk Maine 04043 Fax 207-985-3102
wwwkkworg
Kennebunk Kennebunkport and WeUs Water District Managements Discussion and Analysis
Year Ended December 31 2008
Introduction of the Financial Statements
Overview of Financial Report
The District was established in 1921 as a quasi-municipal water utility district organized by a special act of the Maine State Legislature to provide and maintain a water treatment and distribution system for the inhabitants of the District The District serves the Towns of Kennebunk Kennebunkpoli Wells Ogunquit and pOliions of Arundel York and Biddeford The District is governed by a four member Board of Trustees one elected from each of the Towns of Kennebunk Kennebunkport Wells and Ogunquit The District is regulated by the Maine Public Utilities Commission hereinafter called the Maine Puc
The District uses a proprietary fund with two board designated funds The Districts fund is financed and operated in a manner similar to private businesses The two board designated funds are the water supply protection fund and the system development fund
This Management Discussion and Analysis (MDampA) serves as an introduction to the audited basic fmancial statements and notes The MDampA is the District managements analysis of its financial condition and perfonnance It is presented to give the reader more insight on the Districts finances
The Districts basic financial statements include
- Statement ofNet Assets - Statement of Revenues Expenses and Changes in Net Assets - Statement of Cash Flows - Notes to Financial Statements - Schedule of Changes in Net Assets - Schedule of Operating Expenses
c 2
2008 Annual Report Page 11
Comparison of F inancial Statements for Current and Prior Years
Condensed Statement of Net Assets
2008 2007 Difference Current Assets $ 1420828 $ 1521587 $ (100759) (66) Other Assets 30094 29695 399 13 Capital Assets 35223953 34101644 1122309 33 Special Funds 674442 305118 369324 1210 Total Assets 37349317 35958044 1391273 39
Current Liabilities Long-term Debt Other Liabilities
Total Liabilities
1059731 4812583 1496349 7368663
887458 4584596 1361953 6834007
172273 227987 134396
534656
194 50 99 78
Net Assets Unrestricted $ 29 980654 $ 29124037 $ 856617 29
Current Assets
The decrease in current assets by $100759 primarily resulted from a decrease in cash and cash equivalents that were offset by an increase in Bond Proceeds Receivable
The decrease of cash and cash equivalents is primarily related to lower 4th quarter billing levels than the prior year which saw unusually dry weather all summer Inventory was reduced by $5910 due to specific efforts to reduce minimum stock
Other Assets
Other assets increased by $399 in 2008 The increase was due to new issuance costs exceeding the current year amortization of previous bond issuance costs
Capital Assets
Capital assets grew by $1122309 in2008 That increase consisted of
Additions Retirements Net Change Utility property $ 1400789 $ (438026) $ 962763 Allowance for depreciation (845522) 437970 (407552)
5 555267 $ ( 56) 555211 Change in construction work in progress 567098
122309
The additions to utility property included $282333 of contributed capital Utility property retirements included $206048 of office computers and equipment $145825 in mains $48505 in vehicles and equipment and $37648 in meters hydrants and services
The increase in construction work in progress was related to the fact that due to the early onset of winter weather in 2007 there had been no capital projects in process at year end 2007 The Route One Wells SRF project was in process at year end in 2008
3
Page 12 2008 Annual Report
Special F unds
During 2008 Special Funds increased by a net amount of$369324 This asset category increased primarily as a result of an appropriation from retained earnings of $227200 to the Water Supply Protection Fund based on 2007 net earnings as allowed by Maine law
The Other Post Employment Benefits (or O PEB) Fund increased by a net amount of$132780 primarily due to funding contributions made during the year
The combined investment income in 2008 for all Special Funds was $12603 (as compared to $22893 in 2007)
Long-term Debt
Long-term debt increased by a net amount of $227987 in 2008 The District financed a major main replacement project on Route 1 in Wells during 2008 with a 20 year $757350 low interest SRF bond financed through the Maine Municipal Bond Banle Regular principal repayments in 2008 amounted to $500458
Current Liabilities
Current liabilities increased by a net amount of $172273 between 2007 and 2008 The major change for the year was an increase in accounts payable of $164338 The increase in Accounts Payable was related to the major project on Route 1 Wells which was in process at year end
Other Liabilities
Customer deposits for construction increased by the amount of $92395 while the post retirement benefit accrual increased by $54863 Deferred credits which are interest refunds received from bond refinancing decreased by $12862 due to the current year amortization of the deferred credits The net total increase in other liabilities was $134396
Condensed Statement of Revenues Expenses and Changes in Net Assets
2008 2007 Difference
Operating Revenue
Depreciation Expense Other Operating Expenses Net Non-operating (Income)
Total Expenses
Change in Net Assets before ContJibutions Contributions
Change in Net Assets
Beginning Net Assets
Ending Net Assets
$ 5337269 $ 5303336 $ 33933
845522 4071 871 (154408)
4762985
807932 3926819
(3791 ) 4730960
37590 145052
(150617) 32025
574284 _ 282333
572376 436734
1908 (154401 )
856617 1009110 (152493)
29124037 28114927 1009110
$2228Q654 $ 29l2UUl $ 856611
6
46 36
39730 7
3 (353)
(151)
36
29i
4
2008 Annual Report Page 13
Operating Revenue
The vast majority (about 99) of $559 million in 2008 operating revenue comes from two sources Metered water revenue and public and private fire protection charges
Metered water revenue ($457 million) - The Districts Annual metered customers are billed quarterly The billing includes a minimum charge (based on the size of their meter) for a minimum amount of cubic feet of water and a charge for each additional hundred cubic feet of water used above the respective minimums Its Seasonal customers are billed a minimum charge in the spring and billed again in the summer andlor in the fall if consumption exceeds the yearly minimum allowance based upon a separate seasonal rate schedule Metered water rates are regulated by the State of Maines Public Utilities Commission During 2008 metered water revenue increased by just 4 ($02 mill ion) due primarily to periods of unusually wet weather and decreased customer growth
Public and private fire protection ($71 million) - This revenue includes charges to local municipalities for hydrants (public fire) and privatenon-municipal organizations for ready to use water capacity for both hydrants and sprinkler systems Fire protection charges are also regulated by the State of Maines Public Utilities Commission Public and Private Fire Protection Revenue for 2008 increased by 11 from $69 million in 2007 This was due primarily to the 2007 increase in rates which became effective April 1 2007 Additional revenue came from new private fire customers during the year as well as new public fire hydrants
Depreciation Expense
Depreciation expense went from $807932 in 2007 to $845522 in 2008 an increase of 46 This increase can be attributed to the general growth in capital assets during 2008
Other Operating Expense
Non-depreciation operating expense increased from $393 million in 2007 to $407 million in 2008 by 37 The expenses consisted of
2008 2007 Difference Salarieswages $ 1655632 $ 1586301 $ 69331 43 Fringe benefits 1149282 1077237 72045 66 Purchased water power amp chemicals 461706 427322 34384 80 Operational amp maintenance supplies 290595 319329 (28734) (90) Legal and audit fees 64541 79677 (15136) (190) Contracted services amp Equipment Rentals 223197 257237 (34040) (133) Vehicle maintenance 51393 45892 5501 1l9 Bad Debt Expense 6526 (6526) (1000) Insurance 102533 109544 (7011) (65) Miscellaneous expenses 20285 17754 2531 (142 Regulatory Commission Exp-Other 52707 52707
$ 4071B2L ~_l926JU2 j) 145-gtQ)2 J~
Expense category explanations
Salarieswages - This line item represents the amount of salary and wages that were expensed in these years not the total salary and wages paid to the employees Portions of the amount of salaries and wages paid to the employees are capitalized and therefore shown on the Statement of Net Assets The pay rates for District employees were approximately 40 higher in 2008 than 2007 The employee cost of living raises accounted for the vast majority of the $69000 increase The remainder of the increase was due to a lower amount of capitalized labor during 2008
5
Page 14 2008 Annual Report
Employee benefits - The Districts portion of health insurance costs increased 40 due primarily to increased premium costs The number ofemployees insured varies but averages 39 employees in a given month
Purchased water power amp chemicals - Purchased Power costs increased by $32K over 2007 as a result of a 13 increase in the average cost per Kilowatt hour from 119 cents to 135 cents Filtration Plant Chemical costs were higher by $5K in 2008 a 28 increase from 2007 largely due to unit price increases Purchased water costs were down in 2008 by $(2K) Both purchased water and chemical usage were down somewhat due to the continued heavy reliance upon the Districts new Merriland River Well which produced 35 of the Districts total pumpage during its second year ofoperation (up from 31 in 2007)
Legal and Audit Fees - Legal Fees decreased ($ 16K) over 2007 as a result ofless expenses incurred during 2008 More than 75 of these expenses were due to a complaint first filed during 2005 with the Maine Public Utilities Commission concerning a dispute of the Districts Metering Policy and System Development Charge with respect to a large new development of seasonal cottages
Operational and maintenance supplies - This categOlY includes all material amp supply expenses related to the operation and maintenance of the Plant Distribution and Administrative areas and include items such as maintenance and repair parts lab supplies tools office supplies telephone waste disposal safety equipment and training and miscellaneous expenses These expenses decreased by ($29K) or (9) overall from 2007 One of the larger reasons for this decrease was due to the dredging of the Branch Brook which occurred in 2007 Another factor was a decreased level ofwater main breaks over the previous year
Contracted services amp Equipment Rentals - This category which includes a large array of services provided to the District by outside vendors decreased by (132) or approx ($34K) during 2008 The largest decrease involved source related consulting ($26K) from 2007 In addition contracted services at the Filtration Plant decreased by ($27K) largely due to the 2007 dredging project Distribution system repair services for mains hydrants and services as a group were up $17K
Bad Debt Expense - The District uses a five year averaging formula each year to determine the level ofbad debt expense required During 2008 it was not necessary to add any additional amount to the reserve based on this formula (The 2007 expense was $6K)
Insurance - Insurance costs decreased by ($7K) or (649) from 2007 The District was able to lower its insurance expense due to a combination of its competitive bid process and soft market conditions
Net Non-Operating Income
This item is primarily made up of $244762 of interest expense in addition to utility regulatory fees of $40691 These expenses were offset by $253285 of Tank Rental Revenues and a one-time gain of $164767 on the sale of an old storage tank lot as well as interest income of$20405
Contributions
Contributions occur when development takes place within the Districts service area The contributions for 2008 and 2007 were
2008 2007 Difference 00
Main Extensions $ 0 $ 0 $ 0 System Development Charges 210072 349742 (139670) Services 30000 50000 (20000) Meters 26962 31 192 ( 4 230) Miscellaneous 15299 5)00 9499 Totals $ 282 $ 436734 $ (1544012
6
2008 Annual Report Page 15
Overall Financial Position and Results of Operations
To determine the change in the Distrids financial position in the past year we have focused on two elements fmancial ratios and revenue stability
Financial Ratios
Two of the key financial ratios for analyzing the Districts financial position are the current ratio and the coverage ratio During 2008 the Districts current ratio declined from 171 to 134 while the coverage ratio improved from 224 to 229 The increase in the Districts coverage ratio in 2008 occurred largely due to the increase in miscellaneous income related to the land sale
Current Ratio 2008 2007
Current assets $ 1420828 $ 1521587 Current liabilities 1059731 887458
Current Ratio 134 171
Coverage Ratio 2008 2007
Operating revenue $ 5337269 $ 5303336 Non-operating Rental Revenue 253285 224054 Interest income 20405 51 845 Miscellaneous income 168445 9848 Gross revenues 5779404 5589083
Operating expenses 4917393 4734751 Depreciation (845522) (807932) Expenses 4071 871 3926819
Net available - debt service 3
Principal payments $ $ 500219 Interest 240859
$ 741078
Coverage ratio 229 224
Revenue Stability
Most of the Districts operating revenue 99 in both 2008 and 2007 comes from water assessments These revenue sources are stable and were relatively unchanged between 2008 and 2007
Water rates both metered and fire protection are regulated by the State of Maines Public Utilities Commission (PUC) The PUC sets rates that allow the District to maintain operations and pay debt service The Districts last rate increase became effective on 4112007
In addition the Districts metered water customer base is not concentrated Residential customers who make up 11497 of the Districts 12736 water connections (903 ) provided 603 of all operating revenue in 2008 and 60 0 in 2007 Non-residential metered customers represented 253 of all operating revenue in 2008 and 258 in 2007
7
Page 16 2008 Annual Report
Fire protection (public and private) was 13 3 of all operating revenue for 2008 up 2 from 13 1 in 2007
Operating revenue by type
2008 2008 2007 2007
Metered - residential $ 3218754 603 $ 3184295 600
Metered - non-residential 1352374 253 1365368 258
Public fire 606420 114 597781 11 3
Private fIre 102000 l9 97016 l8
Other operational revenue 57721 ll 58876 ll
Total operating revenue L~17269 1000 $ 5303 336 100Q
Significant Changes to Individual Funds
Operating and Management Fund
Operating revenue increased only by 6 in 2008 largely due to wet summer weather
Operating expenses (excluding depreciation) were up 37 overall from 2007
Water Supply Protection Fund
2008 and 2007 Revenue 2008 2007 Difference
Interest Income 9287 $17483 $ (8196) (469)
2008 and 2007 AdditionslWithdrawals 2008 2007 Difference
U 27200 1000Additions to Fund $Q
1000Withdrawals from Fund u $)~
System Development Fund
2008 and 2007 Revenue 2008 2007 Difference
Interest Income $ 25 $14 $ 11 78 6
8
2008 Annual Report Page 17
Other Post Employment Benefits Fund (OPEBF)
2008 and 2007 Fund Balance 2008 2007 Difference
Fund Balance 225 952 $ 931T $ 132~ 1425
Significant Budget Variances
The District is not legally required to adopt budgetary accounting and reporting However an annual budget is prepared by management and approved by the Board of Trustees The budget is prepared for the operating revenues and expenses
Significant Capital Asset and Long-term Debt Activity
Every year the Superintendent prepares the capital budget with input from the management staff He submits this to the Board of Trustees for approval If a capital expenditure is incurred during the year which is not included in the capital budget the Superintendent will submit this expenditure to the Board of Trustees for supplemental approval
Overall utility property increased by $96 million from $4624 million to $4720 million The allowance for depreciation grew by $41 million and construction work in progress increased by $57 million Net utility property increased from $3410 million in 2007 to $3522 million in 2008
Long Term Debt
During 2008 the District borrowed $8 million in a 20 year serial bond from the Maine Municipal Bond Bank for a large water main replacement project The District also retired $5 million oflong term debt
The total bonded debt (both the Long-term debt and the current portion) activity for 2008 is detailed below
Beginning Balance Issues Retires End Balance
$5085054 $152350 [$500458) ~1946
REQUESTS FOR INFORMATION
This financial report is designed to provide a general overview of Kennebunk Kennebunkport and Wells Water Districts finances Questions concerning any of the information provided in this report or requests for additional financial information should be addressed to Wayne A BrockWay Tfeasurer KKampW Water District PO Box 88 Kennebunk ME 04043
9
Page 18 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT DECEMBER 31 2008 and 2007
BASIC FINANCIAL STATEMENTS
Berry Ta lbot Royer Fa lmouth Maine
2008 Annual Report Page 19
Exhibit A
KENNEBUNK KENNEBUN KPORT AND WELLS WATER DISTRICT STATEMENTS OF NET ASSETS
DECEMBER 31 (Restated)
ASSETS 2008 2007
Current Assets
Cash and Cash Equi va lents $ 4313 14 $ 974870
Accounts Receivab le - Trade Net 224082 247368
Accounts Receivable - Other 1839 131 6
Bond Proceeds Recei vab le 470577 0
Materials and Supplies Inventory 204504 2104 14
Prepaid Expenses 88 51 2 876 19
Total Current Assets 1420828 15215 87
Other Special Fund s Water Supply Protection Fund 44 745 8 210939
System Development Fund 1033 1008
Other Post Employment Benefits Fund (OPEBF) 225 95 1 93171
Total Other Special Funds 674442 305 11 8
Utility Plant in Service 47202686 4623 992 3
Less Accumul ated Depreciati on ( 125 4583 1) (12138279)
Net Utility Pl ant in Service 34656855 34 101 644
Construction Work in Pro gress 567098 0
Net Utility Plant 352 23953 34 10 1644
Other Property Non-Utility Property 225 91 22 591
Deferred Charges
Un amorti zed Bond Issue Costs 7503 71 04
TOTAL ASSETS 37 34 93 17 35 958 044
LIABILITIES
Current Liabi lities
Accounts Paya ble 27 1511 10 7 173
Other Accrued Liabilities 2588 57 22 2945
Capital Lease 0 56882
Current Portion of Long-Term Debt 529363 50045 8
Total CurTent Li ab iliti es 105973 I 887 458
Long-Term Debt 4 8 12583 4 584 596
Deferred Credits Customer Adv ances for Construction 340766 2483 7 1
Deferred Bond Interest 59 3 I I 72 173
TOlal DefelTed Cred its 400077 320544
Post Retirement Benefits 1096272 1041409
TOTAL LIABILITIES 7368663 68 34 007
liT ASSETS
In ves led in Capital Assets Net of Relaled Debt 29 88 95 10 29023 694
Unrestricted 9 1144 100 3 43
TOTAL NET ASSETS $ 29 9806 54 $ 29 12403 7
The Accompanying Notes are an Integral arl of These Statements
Ile ry Talbo Ro) ltI Flmouth Maille 10
Page 20 2008 Annual Report
Exhibit B
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT STA TEMENTS OF REVENUES EXPENSES AND CHAN GES IN NET ASSETS
YEARS ENDED DECEMBE R 31
(Restated) 2008 2007
OPERA TING REVENUES Metered-Residential $ 3218 754 $ 3184295 Metered-Commercial J 3523 74 1365368 Public Fire Protection 606420 597781 Private Fire Protection 102000 97016 Local Municipalities 491 55 48181 Miscellaneous Service Revenues 8566 10695
Total Operating Revenues 5337 269 5303336
OPERA TING EXPENSES Operation and Maintenance (Schedule 2) 407 187 1 3926819
Depreciation 845522 807932
Total Operating Expenses 491 73 93 473475 1
OPERA TING INCOME 419876 568585
NON-OPERA TING INCO ME Rental Revenues 253285 224054
Interest Income 20405 51845
Merchandise and Jobbing Income 3089 51 72
Miscel laneous Non-Utility Income 589 4676
Gain on Disposal of Utility Plant 164767 deg Total Non-Operating Income 442135 285747
NON-OPERATING EXPENSES Interest Expense 244762 240859
Taxes Other than Income 40691 39747
Amortization of Bond Issue Costs 699 793
Miscellaneous Non-Utility Expense 1575 55 7
Total Non-Operating Expenses 287727 281 95 6
CHANGE IN NET ASSETS BEFORE CONTRIB UTIONS 574284 572376
CONTRIB UTIONS Main s Services Meters and Hydrants 282333 436734
CHANGE IN NET ASSETS 8566 17 10 09 11O
NET ASSETS - AT BEGINNING OF YEAR 291 24 037 28114927
NET ASSETS - AT END OF YEAR $ 29980654 $ 29 1240 37
The Accompanying NOl es are an Integral Part oj Th ese Sta tements
J I Berry Tal bot Rover Fal mouth Mnin~
2008 Annual Report Page 21
Ex hibi t C
KENNEBUN K KENNEBUN KPORT AND WELLS WAT ER DISTRICT
STATEMENTS OF CASH FLOWS YEARS ENDED DECEMBER 31
2008 2007 CASH FLOWS FROM O PERATING ACTIV ITIES
Cash Rece ived from Customers $ 536627 1 $ 52998 17
Cash Payme nts to Suppliers and Contractors ( 1157 11 9) ( 1321 240)
Cash Payments to Employee Serv ices (2697475) (2584039)
Net Cash Provided by Operating Acti vities 15 11 677 1394538
C ASH FLOWS FROM CAPITAL AND fmL ATED FI NANCI NG ACTIVITI ES Proceeds from Lo ng -Tenn Borrowings 286 773 900000
Re payment of Long -Tenn Debt (557340) (554 683)
Transfer of Funds from (to) the Water Supply Protection Fund (227 200) 252502
Transfer of Funds from (to) the Other Post Employment Benefits ( 132 780 ) 70608
Proceeds from Sa le of Fixed Assets 57 4123
Gain on Sale afF ixed Asse ts 164767 0 In terest Paid (259 630) (25 I 3 48)
Acqui si ti ons and Construct ion of Operating Property ( 1967888) (2 548664)
Payment of Bond Issue Costs ( 1099) 0
Contributi ons in Aid of Cons tructi on Received 374 728 54 6046
Net Cash Used by Capital and Related Financ ing Acti viti es (231961 2) (15 8 1416)
CASH FLOWS FROM INVESTING ACTIVITIES Rent In come 253285 22 4054
Interest Income Recei ved 20405 5 1845
Reinv ested I nves tm ent In come ( 17497) ~ Net Cash Provided by Inves ting Activ ities 264 379 258402
NET INCREASE (DECREASE) IN CASH AND CASH EQ UIVAL ENTS (5435 56 ) 71 524
C ASH AND CASH EQUIVALENTS - BEGINNING OF YEAR 974 870 9033 46
CASH AND CASH EQUIVALI~NTS - END OF YEAR $ 431 314 $ 974870
RE CONCILIATION OF OPERATING INCOME TO NET CASH PRO VIDE D BY OPERAT1NG ACTIVITIES
Operating Income $ 419876 $ 568585
De prec iation 845522 807932
Jobbing Income 3089 5172
Miscellaneous Non-Utility Income 589 553
Taxes Other tha n I ncome (40691) (39 747 )
Mi sce llaneous No n-Utili ty Expense ( 1575) (557)
Changes in Asse ts and Liab i Iiti es (Increase) Decrease in
Accounts Receivab le 22763 ( 10373)
In ventory 5910 26 64 3
Prepa id Ex pense (893) 23395
(Decrease) Increase in Accou nts Payab le 164338 (324 77)
Oth er Acc ru ed Liabi I ities 37886 5824
Post Ret irement Benefits 54 8 63 39588
Net Cash Pro vided by Ope rati ng Acti vi ties $ 1 5 11 677 $ 139453 8
SUPPLEMENTAL DISC LOSURE INFORMATlOl
Equ ipment Purchased Through Non -cash Transactions pound 0 $ I I 1345
The Accompanying Noles arc unlnlegm Por i aThese Slulel11en ll
Beny 1 athol ROI CI Fdimolilh Mai ne 12
Page 22 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 1 - SUMMARY OF ACCOUNTING POLICIES
The summary of significant accounting policies of Kennebunk Kennebunkport and Wells Water District hereinafter called the District are presented to assist in understanding the representations of the District s management who is responsible for their integrity and objectivity These accounting policies conform to accounting principles generally accepted in the United States of America and have been consistently applied in the preparation of the financial statements
Nature of Business
The District was established in 1921 as a quasi-municipal corporation organized by a special act of the Maine State Legislature to provide and maintain a water treatment and distribution system for the inhabitants of the District The District serves the Towns ofKennebunk Kennebunkport Wells Ogunquit and portions of Biddeford Arundel and York The District is governed by a four member Board of Trustees one elected from each of the Towns of Kennebunk Kennebunkp01i Ogunquit and Wells The District is regulated by the Maine Public Utilities Commi ssion hereinafter called the Maine P U C The District extends credit to its customers that consist of residential commercial and governmental entities at regular terms without collateral
Basis of Accounting
The financial statements of the District have been prepared on the accrual basis of accounting and accordingly reflect all significant receivables payables and other liabilities
13
2008 Annual Report Page 23
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 1 - SUMMARY OF ACCOUNTING POLICIES (Contill ued)
Basis of Presentation
The financial statements have been prepared in confonnity with accounting principles generally accepted in the United States of America as applied to governmental units utilizing an enterprise fund to account for its operations that are financed and operated in a manner similar to private business enterprises The intent of the governing body is that the periodic determination of revenues earned expenses incurred and net income is desired for purposes of facilitating management control and accountability The District complies with Governmental Accounting Standards Board (GASB) Statement No 20 relating to Governmental Entities that use Proprietary Fund Accounting and No 34 related to basic financial statements and management discussion and analysis report For enterprise funds GASB Statement Nos 20 and 34 provide the District the option of electing to apply F ASB pronouncements issued after November 30 1989 The District has elected not to apply those pronouncements
Proprietary Funds distinguish operating revenues and expenses from non-operating items Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary funds principal ongoing operations The principal operating revenues of the Districts proprietary funds are the net charges to customers for water usage Operating expenses include expenses on source and pumping operations and maintenance water treatment transpOliation and distribution operations and maintenance customer account administrative and general and depreciation on capital assets All revenues and expenses not meeting this definition are reported as non-operating income and expenses Rental revenues from various wireless cellular companies are treated as non-operating income
Utility Plant
Utility plant is stated at cost and depreciation is calculated on the straight-line method at rates established by the Maine Pue Useful lives pursuant to Chapter 680 of the Maine Pue range from 5 to 100 years Utility property retirements are charged in total to the accumulated depreciation account when they occur
Capitalization Policy
Expenditures that materially increase values change capacities or extend useful lives are capitalized The amounts charged to utility plant accounts represent all reasonable and necessary costs including labor materials overhead equipment charges and interest costs incurred during the construction period Routine maintenance and repairs are expended as incurred
14
Page 24 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 ami 2007
NOTE I - SUMMAR Y OF A CCOUNTING POLICIES (Continued)
Contributions in Aid of Construction
Pursuant to GASB Nos 33 and 34 contributions in aid are reported as income
Cash and Cash Equivalents
For purposes of the statement of cash flows the District considers all highly liquid investments with an initial maturity of three months or less to be cash equivalents
Inventory
Materials and supplies inventories are valued at the lower of cost or market using the weighted average cost method
Unamortized Bond Issue Costs
Costs incurred to issue long-term bonds together with discounts allowed at the time ofpurchase are amortized on a straight-line basis over the term of the bond issue Amortization expenses for 2008 and 2007 were $699 and $793 respectively
Allowance for Bad Debts
The District uses the allowance method to account for uncollectible accounts receivables The allowance for doubtful accounts is based on prior years experience and managements analysis of possible bad debts
Use of Estimates
The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the rep0l1ed amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and reported amounts of revenues and expenses during the repol1ing period Actual results could differ from those estimates
15
2008 Annual Report Page 25
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 2 - DEPOSIT AND INVESTMENTS
Custodial Credit Risk
Custodial credit risk is the risk that in the event of the banks failure the District will not be able to recover the value of its deposits and investments that are in the possession of an outside party
Deposits
As of December 312008 $201645 of the Districts bank balance of $451659 was subject to custodial credit risk as follows
Collateralized with securities held by the pledging bank in the District s name $ 20164~
Investments
The State of Maine authorizes the District to invest in obligations backed by the US government and agencies repurchase agreements and certain corporate stocks and bonds
The Districts MBIA-Class investment is in a local government investment pool designed to make the managing of public funds safer and easier to access The investment is backed by corporate bonds US Treasury and Agency bonds mortgage backed securities and a money market fund The MBIA - Class investment pool is rated AAA-VI
At December 31 2008 investments consi sted of the following
Fair Market Maturity Value
MBIA Class Investment Pool NA U14442
16
Page 26 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 3 - OTHER SPECIA L FUNDS
The Board of Trustee s has internally restricted funds for future use These special fund balances as of December 312008 and 2007 are as follows
Water Supply Protection Fund
Pursuant to Sec 135-A MRSA Sec 6113 of State of Maine law a consumer-owned water utility may establish a water supply protection fund to which a sum may be credited annually from surplus funds The balance of the fund as of December 31 2008 and 2007 was $447458 and $210939 respectively Please refer to Note 9 for further discussion of this fund
System Development Fund
In accordance with the Maine P Uc regulations the District is authorized to impose a charge to customers who expand their water capacity All funds collected must be segregated and maintained in a separate interest bearing account and the revenue dedicated as required by 1m The District submits to the Maine PUc a financial activity repoli annually The balance of the fund as of December 31 2008 and 2007 was $1033 and $1 008 respectively
Other Post-Retirement Benefits Fund
In accordance with Statement of Financial Accounting Standards (SFAS) No1 06 as amended by No 132 Employers Disclosure about Pensions and Other Post-Retirement Benefits the District provides certain health care and sick time benefits for retired employees Substantially all of the District s employees may become eligible for those benefits if they reach normal retirement age while working for the District The District started funding the Other Post-retirement Benefits in 2006 The cash balance at December 312008 and 2007 was $225952 and $93171 respectively The net periodic benefits cost based on the actuarial repOli for the years ending 2008 and 2007 were $143026 and $121666 respectively
NOTE 4 - ACCOUNTS RECEIVABL E - TRA DE
The amount for accounts receivable is shown as net of the allowance for bad debts as follows at December 31
2008 2007
Accounts Receivable $ 231 891 $ 255602
Less Allowance for Bad Debts (7 809) (8234)
$ 224Q82 $ 247 36pound
17
2008 Annual Report Page 27
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 5 - UTILITY PLAN T AND EQUIPMENT
The following is a summary of property plant and equipment at December 31
Depreciation Rate Beginn ing Add itions Retirement Ending
Organizational Costs N A $ 50709 $ 0 $ 0 $ 50709 Land N A 28 19729 154 0 2819883 Structures 2 - 3 4042463 29352 0 4071 815 Impounding Dams
And Reservoirs 2 58443 6834 0 65277 Intake and Suction
Mains 15 17455 0 17455 Wells 2 855 590 296 0 855 886 Pumping Equipment 4 1833 137 22735 0 1855872 Purification
Equipment 2 1236332 49608 0 1285 940 Tanks and Standpipes 133 - 4 2530785 0 0 2530785 Transmission and
Distribution Mains 1 24363767 695255 (145825) 24913197 Services 3 4458076 341739 (7450) 4792365 Meters 4 14 15310 66510 (25998) 1455822 Fire Hydrants 15 782158 39749 (4200) 817707 General Equipment 10 1775969 148557 (254553) 1669973
46239923 1400789 (438026) 47202686 Less Accumulated
Depreciation (12138279) (845522) 437970 (12545831 ) Construction Work in Progress 0 5671098 0 567098 Net Property and
Equipment $ 34JOL644 $ U22J65 $ (56) $3522953
The depreciation expense for the years ended December 31 2008 and 2007 was $845522 and $807932 respective ly
18
Page 28 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 6 - LONG-TERM DEBT
Bonded indebtedness and land mortgage payable including amounts due currently are summarized as follows at December 31
Bonds Payable
Issue Maturity Beginning Ending Rate Date Date Balance Addition Retirement Balance
500 -785
613 - 675 522 - 652
209 - 429
300 - 570 180 - 625
284
7-88 5-91 10-94
10-03
10-05 10-06
11-08
November 20 18
October 20 11 November 2014
November 2018
November 2020 November 202 1
October 2028
$ 748386
300000 420000
916666
866668 933334
0 4185054
$ 0
0 0
0
0 0
757350 757350
$ (48793)
(75 000) (60000)
(83333)
(66666) (66666)
0 (400458)
$ 699593
225000 360000
833333
800002 866668
757350 4541946
Mortgage Payable - Land 42 11-07 October 2016 900000
$ 5085054 $ _ ----0
0 _ (100000)
11500458) 800000
5341946
Current
Long-term
$ 500458
4584596
$ 5085054
$ 529363
4812583
5341946
Annual scheduled maturities of long-term debt are as follows
Year Principal Amount
Interest Amount
2009 2010 2011 20 12 201 3
2014-2018 2019 - 2023 2024 - 2028
$ 529363 530526 531741 476012 477847
2031768 533937 230752
liJ1L946
$ 250295 225756 197964 170178 145 938 387751
64444 20027
$ 14623 53
19
2008 Annual Report Page 29
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 7 - CAPITAL LEASES
During 2007 the District leased equipment under an agreement that is classified as capital leases The cost of the equipment under capital lease is included in the statement of net assets as utility plant in service in the amount of$114298 Accumulated amortization of the leased equipment at December 312008 and 2007 was $19559 and $8129 respectively Amortization of assets under capital leases is included in depreciation ex pense The capital lease was paid in full in 2008
NOTE 8 - DEFERRED CREDIT
At December 31 2008 and 2007 the deferred credits consisted of
Customer Advances for Construction
The District receives advances for construction from or on behalf of customers Unused advances are refunded to the customers once the projects are completed Customers advances aggregated to $340766 and $24837 1 in 2008 and 2007 respectively
Deferred Bond Interest
Refunds received from bond refinancing are capitalized and amortized over the remaining life of the bond decreasing interest expense in the current and subsequent years The total reduction of interest expense for years ended 2008 and 2007 was $12862 and $15 I 04 respectively Deferred bond credit for the years ended 2008 and 2007 was $593 11 and $72173 respectively
NOTE 9 - APPROPRIA TIONS OF NET ASSETS
The District has establ ished appropriated net assets for various purposes At December 312008 and 2007 appropriated net assets were as follows
Funded Debt Retired Through Surplus
The Di stricts policy is to appropriate fro m net income annually an amount equal to the principal payment of the bonds Appropriations at December 31 2008 were $400458 The appropriated funded debt retired through surplus balance at December 31 2008 and 2007 was $13 3605 02 and $12960044 respectively
20
Page 30 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 9 - APPROPRIA TIONS OF NET ASSETS (Continued)
Water Supply Protection Reserve
Pursuant to Sec 135-A MRSA Sec 6113 of State of Maine law a consumer-owned water utility may establish a water supply protection fund to which a sum may be credited annually from surplus funds The annual credit may not exceed 5 of the prior years total revenue Interest earned in the fund must remain in the fund and be used solely for the purposes of the fund For the year ended 2008 there was an adjusted Public Utility Commission calculated net income of $255566 and a maximum allowed appropriation of $274988 Due to lack of operating cash the Board of Trustees decided not to appropriate in 2008 By Maine state law the District is allowed to appropriate within one year after the District s year end The Board reserves the right to exercise this option The interest income for the years ended 2008 and 2007 was $9287 and $17483 respectively The cumulative balance of the reserve at December 31 2008 and 2007 was $447426 and $438139 respectively
Mortgage Payment Appropriation
The District appropriates from net income annually an amount equal to the years principal payment on the mortgage Appropriations for the year ended 2008 was $100000 The appropriated mortgage payment balance at December 31 2008 and 2007 was $450000 and $350000 respectively
NOTE 10 - EMPLOYEE RETIREMENT PLAN
Effective july 1 1996 the District became a participant of the Maine State Retirement Systems (MSRS) cost sharing multiple employer consolidated retirement plan Accordingly due to the consolidation details ofthe pension obligation pertaining to the District can no longer be presented Additional information may be obtained from the MSRS
Under the participating local district (PLD) consolidated retirement plan participants contribute 65 of earnable compensation The Districts contribution to the plan is approximately 3 of earnable compensation This amount is either increased or decreased by the amortization of the Districts Initial Unpooled Unfunded Actuarial Liability (IUUAL) over the next 9 years from july 1 2006 The Districts net contributions for the years ended 2008 and 2007 were $44531 and $43160 respectively
Employees participating are eligible for normal retirement upon attaining the age of sixty and fi ve or more years of service or early retirement after compl eting twenty-five or more years of creditable service Vested participants are entitled to a retirement benefit equal to a fraction of the average final compensation multiplied by the years of membership service (discounted for early retirement)
21
2008 Annual Report Page 31
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 11 - INCOME TAXSTATUS
The District qualifies as a tax exempt organization under the provisions of the Internal Revenue code and is not subject to any State or Federal income taxes
N OTE 12 - 7 TEST
Pursuant to Chapter 670 of the Maine Pue regulations a water utility must annually determine if in of any three consecutive years its adjusted net income has equaled or exceeded 7 of the utilityS annual operating expenses This test is calculated by multiplying 7 of the total utility operating expenses which are composed of operation and maintenance expenses depreciation and amortization and taxes other than income taxes
For years ended 2008 and 2007 the Districts adjusted net income did not equal or exceed 7 of its annual operating expenses
NOTE 13 - RISK MANA GEMENT
The District is exposed to various risks of loss related to torts theft of damage to and destruction of assets errors and omissions and natural disasters for which the District carries commercial insurance Based on the coverage provided by commercial insurance purchased the District is not aware of any material actual or potential claim liabilities that should be recorded at December 31 2008 Settled claims have not exceeded insurance coverage for any of the past three fiscal years
Litigation
The District is subject to certain legal proceedings and claims which arise in the normal course of conducting its activities In the opinion of management the District has defensible positions
NOTE 14 - REVENUE FROM OPERA TING LEASES
The District leases various water tank sites to wireless cellular companies under long-term operating leases The leases are primarily five-year terms with consecutive renewal terms Rental increases are generally equal to the change in the CPI index during such year Rental revenues are recognized as earned over the term of the leases For years ended 2008 and 2007 total rental revenue was $253285 and $224054 respectivel y
22
Page 32 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 312008 and 2007
NOTE 15 - OPERA TING LEASE COMMITMENT
The District entered into a five-year agreement to license accounting software equipment and services with an application service provider The agreement expired on June 30 2008 and was renewed for a three-year period which commenced on July 1 2008 Under the agreement the District is obligated to pay minimum annual license fees as follows
Year Amount 2009 $ 60727 2010 60727 2011 30364
License fees for the years ended 2008 and 2007 were $54413 and $48098 respectively
NOTE 16 - PRIOR PERIOD ADJUSTMENT
The District has restated its previously issued 2007 financial statements due to advances for construction in the amount of$I006382 This liability represents many years of accumulation of monies given to the District by customers for projects to be done for them The monies had been used and the projects had been completed The utility assets had been transferred to the District This liability occurred before the adoption of GASB Statement No 34 As a result of the adjustment the 2007 beginning net assets were increased by $1006382
NOTE 17 - SUBSEQUENT EVENT
In preparing these financial statements the District has evaluated events and transactions for potential recognition or disclosure through October 262009 the date the financial statements were available to be issued
Since early 2005 the District has been involved in a series of disputes over its metering policy and system development charge (SOC) as it relates to a large seasonal cottage complex located in the Town of Wells Despite the Maine Public Utility Commissions (MPUC) upholding ofthe Districts metering policy this developer has continued to dispute the calculation ofthe appropriate SDC as it relates to this complex This same developer was an intervenor in the Districts annual Tariffupdate filed in May 2006 This Tariff was subsequently approved on February 7 2008
During 2008 the Maine Supreme Court upheld the Districts individual metering policy and therefore the only matter left to resolve with this issue is for the MPUC to decide on the revised SOC rate filing In January 2009 the District and the developer signed a settlement agreement which formed the basis for a stipulation agreement that has been submitted to the MPUC for inclusion with the SDC filing The Di strict subsequently received $28 633 in the form of additional SDCs from the developer in April 2009 The MP UC approved the new SDC tariffwith an effective date of July 21 2009
23
2008 Annual Report Page 33
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 18 - RECLASSI FICA TIONS
Certain reclassifications have been made to the prior years financial statements to conform to the cun-ent year presentation These reclassifications had no effect on previously reported results of operations or net assets
24
Page 34 2008 Annual Report
KENNEBUNK KENNEBUN KPORT AND WELLS WATER DISTRICT DECEMBER 31 2008 and 2007
SUPPLEMENTARY INFORMATION
Gerry Talbo Roye r Falmollth Mai ll e
2008 Annual Report Page 35
KENNEBUNK KENNEBUNKPORT AND WELLS VATER DISTRICT Schedule 1 SCHEDULES OF CHANGES IN NET ASSETS
YEAR ENDED DECEMBER 312008 (With Comparative Totals for 2007)
Appropriated Water Supply
Protection Funded Debt Fund Contributions (Restated)
Retired Mortgage and Restricted in Aid of 2008 2007 Through Surplus Payment Reserves Construction UnaPEropriated Total Total
BALANCES - BEGINNING OF YEAR $ 12960044 $ 350 000 $ 439148 $ 0 $ 15374845 $ 29124037 $ 28 114927
1et Income Contributions in Aid for Construction Transfer of the 8aJance of Contribution in Aid Cunent Year Loan Pri ncipal Payments Current Year Appropriation
BALANCES - END OF YEAR $
0 0 0
400458 0
13360502 $
0
0 0
JOO OOO 0
450000 $
93 12
0 0 0 0
448460 $
0 282333
(282333) 0 0 0 $
564972
0 282333
(500 45 8)
0 15721 692 $
574284
282333 0 0 0
29980654 $
572376 436734
0 0 0
29 124037
N
Berry Talbot Royer Falmourh Maine
VI
Page 36 2008 Annual Report
Sc hedul e 2
KENNEBlI NK KENNEBUNKPORT AND WE LLS WATER DISTRICT SCHEDULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
2008 2007 SOU RC E AND PUMPING OP ERA nONS
Labor $ 106640 $ I 12706 Office r 74 12 858 1 Pensions and Benefits 82777 8236 5 Purchased Water 23 67 4454 Purchased Power 242 197 2 147 14 Transportation Expense 38 80 383 5 In su rance - Vehicles 697 178 5 Materials and Suppl ies 1868 15 16 Con tractua I Services 20419 56024 Insurance - Workers Compensat ion 3665 3340
Tota l Source an d Pumping Operations 471922 489320
SOURCE AND PUMPING MAINTENANCE Labor 169 5 I 6 14 6957 Officer 11 782 11 189 Pensions and Benefits 131583 107395 Materia ls and Supplies 711 63 711 53 Co ntractu al Services 18 132 45784 Transportation Expense 6 167 5000 Insurance - Veh ic le s 1 108 2328 Insurance - Workers Compensation 5826 4355
Total Source and Pumping Maintenance 415277 394 161
WAT ER TREATMENT EXPENSES Labor 177355 173732 Officer 12328 13228
Pens ions and Benefits 137668 126962 Purchased Power 17500 15891
Materials and Suppli es 23414 196 11
Chemicals 178 805 73900
Contractual Services 20340 18359
Transportation Expe nse 6452 5911
Insu rance - Vehicles 1 159 2752
In surance - Workers Compensat ion 6095 5 149
Tota l Water Treatme nt Expenses 581116 555495
TRANSPORTATION AND DI STRIBUTION EXPENSES - OPERAnONS Labor 351966 32075 3
Officer 24464 24422
Pensi ons and Benefits 273205 234404
Purchased Power 12 00 I 10339
Materials ane Supp li es 75 87 10 673
Conu-actual Services 150 I 1285
Tran sportation Expense 12805 10 914
Insuran ce - Vehi cles 230 I 5080
Insurance - Wo rkers Co mpensatio n 12096 9506
TOla l Tran spo rtati on and Distribution Expenses - Upetat ions 697 926 627 376
Berry 1 Ibol Ro er r tl muul ll ivla lne 26
2008 Annual Report Page 37
Schedule 2 (Continued)
KENNEB UNK KE INEBUNKPORT AN D WELLS WATER DISTRICT SCHED ULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
TRA NSPORTATION AND DlSTR IBlJTJO N EXPENSES - MAINTEN ANCE Labor Oficer Pensions and Benefits Materials and Suppl ies Contractual Services Transportation Expense In su ran ce - Vehicles Insurance - Worke rs Compensation
Total Transportation and Distribution Expenses - Maintenance
$
2008
232048
16128 180 i 22 71269
66011 8442
1517
7975
583512
$
2007
228327
17385 i 66 860 104312
491 37
7769
36 16
6767
584 173
CUSTOMER ACCO UNTS EXP EN SES La bor Officers Pensions and Benefit s Materials and Sup plies Contractual Serv ic es Transpotation Expense Insurance - Vehicles Insurance - Workers Compensat ion
Bad Debt Expense Total Customer Accou nt Expenses
146412
3525 i 79508
4 i 68 8
64369
5327
957 3520
0
377032
136 671
32435
11 4838
37394
67 329
4650
2165
4657
6526 406 665
ADM IN ISTRATIVE AND GENERAL EXPENSES Labor Officers Pens ions and Benefi ts Purchased Power Materials and Supplies Contractual Services Professional Regulation Insu rance - Ge neral Liability Transportation Expense Insurance - Vehicles In surance - Workers Compensation Miscellaneous Expense
Total Administrative and Ge neral Expenses
228650
135678
264422
8834
73607
96966
52707
42416
83 19
1495
11707 20285
945086
229567
130348 244414
8023 7467 1
98996
0 44498
7811
3636
991 2 17753
869629
TOTAL OPER ATING EXPE NS ES $ 407 1871 $ 3926819
Berry Talbo Royer r Imouh ld ~lIlc 27
Page 38 2008 Annual Report
2008 OPERATIONAL REPORT
PERSONNEL
Education
The Districts employees attended several educational meetings and seminars covering many subjects such as
Forklift Safety Hearing Protection Electrical Safety HDPE Piping Systems Confined Space Back Injury Protection AC Systems Program Respiratory Protection Bloodborne Pathogens Water Utility Symposium Trenching amp Excavation Class 52 Pipe Alternatives Field Biological Hazards Certification Exam Review Construction Excavation Hazardous Communication LockoutTagout Training Arc Flash amp Blast Protection Introduction to SCADA Care of Emergency Generators Cross Connection Control Water System Master Planning 2005 National Electrical Code Healthy amp Productive Workplace Personal Protection Equipment Hands on Disinfection with Chlorine Incident Command System (ICS) Cross Connection Control Certification National Incident Management System (NIMS)
SERVICES
New Installations Renewals Total Active Services
183 149 10538
METERI NG
Meters
Number in service at beginning of year 12558 New installations 178 Number in service at end of year 12736
Meters serving seasonal customers are installed in the Spring and after removal during the Fall are tested and repaired as needed then stored for the winter Area plumbers set seasonal meters in a cooperative program along with District personnel which is not only beneficial to the District but to the customer and the plumber as well As a result of the cooperation received from the area plumbers the success of the program has continued
2008 Annual Report Page 39
MAINS
DISTRIBUTION MAINS IN SERVICE (FEET)
SIZE 2007 ADDED RETIRED 2008 Deep 20 66751 2578 69329 Deep 16 86240 684 86924 Deep 12 142867 2721 145588 Deep 10 145845 101 3700 142246 Deep 8 308564 2342 1331 309575 Deep 6 164042 67 6299 157810 Deep 4 18137 125 18262 Surface 4 3801 3801 Deep 3 9310 9310 Surface 3 18122 18122 Deep 2~ 634 634 Surface 2~ 388 388 Deep 2 59481 238 248 59471 Surface 2 26586 240 26346 Deep 1~ 918 918 Surface lYz 7062 7062 Deep lW 3225 3225 Surface lX 3034 3034 Deep 1 10257 10257 Surface 1 20449 240 20689 Deep 2856 2856 Surface 3915 3915
1102484 9096 11818 1099762
GATE VALVES INSTALLED
1 lX 2 4 6 8 10 12 16 20
1 3 3 19 4 8 2
Page 40 2008 Annual Report
2008 MAINS INSTALLED
TOWN LOCATION SIZE MATERIAL LENGTH REMARKS
Kennebunk Alewive Road 8 0 1 2 Main Relay 10 01 2
12 PE 240 12 01 732
Independence Park Dr 8 DI 25
Wilbery Lane 8 DI 185 Main Relocation Port Road 8 DI 3
12 DI 67
High Street 8 DI 120 Main Relocation
Kennebunkport Fishers Lane 16 DI 684 Main Relay
Wells Devito Lane 2 Copper 3 Main Relay 4 PE 125
Orchard Lane 1 PE 240 Seasonal Main Relay
Island Beach Road 6 01 49 Main Relay 8 PVC 226
Ocean Avenue 2 Copper 12 Main Relay 10 DI 45
Webhannet Drive 6 DI 2 Main Relay 10 DI 21
12 DI 732
Post Road (Route One) 20 DI 1235 Main Relay
Avandah Way 8 DI 28
Kimball Lane 8 DI 24
Bourne Lane 10 DI 33
Buzzell Road 8 01 180 Main Extension
Gateway Drive 12 PVC 568 Main Extension
Heritage Drive 12 PVC 382
Harriseckett Road 8 DI 964 Main Extension
Charles Wesley Court 8 PVC 540
Ogunquit Route One 8 DI 36 Main Relay
20 DI 1343
Kings Lane 8 01 6
Belm Lane 6 DI 16
8 DI 3
Kingfield Lane 2 Copper 16
Grasshopper Lane 2 Copper 7
Biddeford Second Street 2 PE 200 Main Extension
TOTAL 9096
2008 Annual Report Page 41
HYDRANTS
During 2008 4 public and 14 private hydrants were insta lled and 0 private hydrants became public making a total of 695 publ ic and 229 private hydrants in t he Districts system
NEW INSTALLATIONS
Town No Ow nership Location
Kennebunk 1 Private Shoppers Vi llage Wells 1 Private Heritage Drive Wells 2 Private Charles Wesley Court Wells 2 Private Sylvan Way Forest Village North Wells 1 Private CVS Pharmacy Wells 7 Private Sea Glass Village Wells 1 Public 208 Post Road
HYDRANT REPLACEMENTS
Town No Ownership Location
Kennebunk 1 Public 103 Brown Street Kennebunk 1 Private Shoppers Village Kennebunk 1 Public Sea Road Kennebunk 1 Public Port Road at Wilbery Lane Kennebunk 1 Public 81 Western Avenue Kennebunk 1 Public 120 Brown Street Wells 1 Public Post Road at Kimball Lane Wells 1 Pu blic Eldridge Road at Webhannet Drive Wells 1 Pu blic Web han net Drive at Donald Lane Wells 1 Public Ocean Avenue at Marsh Street Wells 1 Public Ocean Avenue at Tibbetts Avenue North
Wells 1 Public 215 Ocean Avenue
Wells 1 Public Ocean Avenue at Bourne Avenue Ogunquit 1 Public Captain Thomas Road at Partridge Drive
Ogunquit 1 Public Route One at Kings Lane
HYDRANTS TRANSFERRED FROM PRIVATE TO PU BLIC
Tow n No Ownership Locat ion
None
Page 42 2008 Annual Report
MONTHLY PUMPING RECORDS
Gallons Pumped
Amended 2007 2008
January 49415700 47321300 February 48910100 44812500 March 53842900 49171100 April 55060400 59601800 May 89711500 92797350 June 123139500 118078400 July 152963200 151165700 August 161378650 139932600 September 118087130 104318400 October 88548 100 74069700 November 54764500 54315900 December 50257200 57684000
Subtotal (KKWWD) 1046078800 993268750 (BiddefordSaco) 4176450 323500
TOTAL 1050255250 993592250
MONTHLY SNOW AND RAINFALL
2007 2008 Snow Rain Snow Rain
Inches Inches Inches Inches
January 53 266 170 176
February 203 383 568
March 241 219 222 487
April 259 789 478
May 271 248
June 335 427
July 541 792
August 183 331
September 242 1184
October 463 322
November 09 4 29 485
December 409 161 258 391
Totals 1174 3899 1031 5411
2008 Annual Report Page 7
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT
FINANCIAL REPORT
--7iQgt~ ~~
DECEMBER 31 2008 and 2007
Page 8 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT FINANCIAL REPORT
DECEMBER 31 2008 and 2007
T ABLE OF CONTENTS
Page
INDEPENDENT AUDITORS REPORT
MANAGEMENTS DISCUSSION AND ANALYSIS Introduction of the Financial Statements Comparison of Financial Statements for Current and Prior Years Overall Financial Position and Results of Operations 2 - 9
FINANCIAL STATEMENTS
Exhibit A - Statements of Net Assets Exhibit B - Statements of Revenues Expenses and Changes in Net assets Exhibit C - Statements of Cash Flows
10 11 12
NOTES TO FINANCIAL STATEMENTS 13 - 24
SUPPLEMENTARY INFORMATION
Schedule 1 - Schedules of Changes in Net Assets Schedule 2 - Schedules of Operating Expenses
25 26 - 27
Beny Tal bo Royer Falmouth Maine
2008 Annual Report Page 9
Berry middotTalbot Royer CERT IFIED PUBLlC ACCOUXTATS
~IID INDEPENDENT AUDITORS RElgtORT
To the Board of Trustees Kennebunk Kennebunkport and Wells Water District Kennebunk Maine
We have audited the accompanying statements of net assets of Kennebunk Kennebunkport and Wells Water District as ofDecember 31 2008 and 2007 and the related statements of revenues expenses and changes in net assets and the statements of cash flows for the years then ended These financial statements are the responsibility of the Districts management O ur responsibility is to express an opinion on these financial statements based on our audits
We conducted our audits in accordance with auditing standards generally accepted in the United States of America Those standards require that we plan and perform the audits to obtain reasonable assurance about whether the financial statements are free of material misstatement An audit includes examining on a test basis evidence supporting the amounts and disclosures in the financial statements An audit also includes assessing the accounting principles used and significant estimates made by management as well as evaluating the overall financial statement presentation We believe that our audits provide a reasonable basis for our opinion
In our opinion the financial statements referred to above present fairly in all material respects the financial position ofKennebunk Kennebunkport and Wells Water District as ofDecember 312008 and 2007 and the results of its operations and its cash flows for the years then ended in conformity with accounting principles generally accepted in the United States of America
As fUl1her discussed in Note 16 to the financial statements the 2007 net assets were understated This
was discovered by management of the District during the current year Accordingly an adjustment has
been made to correct net assets as of December 31 2007
The Managements Discussion and Analysis as listed in the table of contents is not a required part of the
basic financial statements but is supplementary information required by accounting principles generally
accepted in the United States of America We have applied certain limited procedures which consisted
principally of inquiries of management regarding the methods of measurement and presentation of the
supplementary information However we did not audit the information and express no opinion on it
The accompanying supplemental information presented in Schedule 1 and 2 is not necessary for a fair presentation of the financial statements but is presented as additional financial data This information has been subjected to the same tests and other auditing procedures applied in the audit of the financial statements referred to above and in our opinion is fairly stated in all material respects in relation to the
financial statements taken as a whole
D~~~((jypoundL--Certified Public Accountants October 26 2009
TcI 20 - 7i l -H 3 Fax 2(J7-7K I - ti7 8 () F und Road lue 100 Ialmoulh lainc O-1(I i www htr -cpa com
Page 10
Truste es James E Burrows Presid e nt Thomas P Oliv er Vi c e Pres ident Ric hard H Littlefi e ld Robed A Enunons
Normand R Labbe Supe rintendent Scott J Minor Ass istant Superintendent Vayne A Brockway Treasurer
2008 Annual Report
Kennebunk Kennebunkport
and lNells Nater Dlstricl PO Box 88 92 Main Street Phone 207-985-3385 Kennebunk Maine 04043 Fax 207-985-3102
wwwkkworg
Kennebunk Kennebunkport and WeUs Water District Managements Discussion and Analysis
Year Ended December 31 2008
Introduction of the Financial Statements
Overview of Financial Report
The District was established in 1921 as a quasi-municipal water utility district organized by a special act of the Maine State Legislature to provide and maintain a water treatment and distribution system for the inhabitants of the District The District serves the Towns of Kennebunk Kennebunkpoli Wells Ogunquit and pOliions of Arundel York and Biddeford The District is governed by a four member Board of Trustees one elected from each of the Towns of Kennebunk Kennebunkport Wells and Ogunquit The District is regulated by the Maine Public Utilities Commission hereinafter called the Maine Puc
The District uses a proprietary fund with two board designated funds The Districts fund is financed and operated in a manner similar to private businesses The two board designated funds are the water supply protection fund and the system development fund
This Management Discussion and Analysis (MDampA) serves as an introduction to the audited basic fmancial statements and notes The MDampA is the District managements analysis of its financial condition and perfonnance It is presented to give the reader more insight on the Districts finances
The Districts basic financial statements include
- Statement ofNet Assets - Statement of Revenues Expenses and Changes in Net Assets - Statement of Cash Flows - Notes to Financial Statements - Schedule of Changes in Net Assets - Schedule of Operating Expenses
c 2
2008 Annual Report Page 11
Comparison of F inancial Statements for Current and Prior Years
Condensed Statement of Net Assets
2008 2007 Difference Current Assets $ 1420828 $ 1521587 $ (100759) (66) Other Assets 30094 29695 399 13 Capital Assets 35223953 34101644 1122309 33 Special Funds 674442 305118 369324 1210 Total Assets 37349317 35958044 1391273 39
Current Liabilities Long-term Debt Other Liabilities
Total Liabilities
1059731 4812583 1496349 7368663
887458 4584596 1361953 6834007
172273 227987 134396
534656
194 50 99 78
Net Assets Unrestricted $ 29 980654 $ 29124037 $ 856617 29
Current Assets
The decrease in current assets by $100759 primarily resulted from a decrease in cash and cash equivalents that were offset by an increase in Bond Proceeds Receivable
The decrease of cash and cash equivalents is primarily related to lower 4th quarter billing levels than the prior year which saw unusually dry weather all summer Inventory was reduced by $5910 due to specific efforts to reduce minimum stock
Other Assets
Other assets increased by $399 in 2008 The increase was due to new issuance costs exceeding the current year amortization of previous bond issuance costs
Capital Assets
Capital assets grew by $1122309 in2008 That increase consisted of
Additions Retirements Net Change Utility property $ 1400789 $ (438026) $ 962763 Allowance for depreciation (845522) 437970 (407552)
5 555267 $ ( 56) 555211 Change in construction work in progress 567098
122309
The additions to utility property included $282333 of contributed capital Utility property retirements included $206048 of office computers and equipment $145825 in mains $48505 in vehicles and equipment and $37648 in meters hydrants and services
The increase in construction work in progress was related to the fact that due to the early onset of winter weather in 2007 there had been no capital projects in process at year end 2007 The Route One Wells SRF project was in process at year end in 2008
3
Page 12 2008 Annual Report
Special F unds
During 2008 Special Funds increased by a net amount of$369324 This asset category increased primarily as a result of an appropriation from retained earnings of $227200 to the Water Supply Protection Fund based on 2007 net earnings as allowed by Maine law
The Other Post Employment Benefits (or O PEB) Fund increased by a net amount of$132780 primarily due to funding contributions made during the year
The combined investment income in 2008 for all Special Funds was $12603 (as compared to $22893 in 2007)
Long-term Debt
Long-term debt increased by a net amount of $227987 in 2008 The District financed a major main replacement project on Route 1 in Wells during 2008 with a 20 year $757350 low interest SRF bond financed through the Maine Municipal Bond Banle Regular principal repayments in 2008 amounted to $500458
Current Liabilities
Current liabilities increased by a net amount of $172273 between 2007 and 2008 The major change for the year was an increase in accounts payable of $164338 The increase in Accounts Payable was related to the major project on Route 1 Wells which was in process at year end
Other Liabilities
Customer deposits for construction increased by the amount of $92395 while the post retirement benefit accrual increased by $54863 Deferred credits which are interest refunds received from bond refinancing decreased by $12862 due to the current year amortization of the deferred credits The net total increase in other liabilities was $134396
Condensed Statement of Revenues Expenses and Changes in Net Assets
2008 2007 Difference
Operating Revenue
Depreciation Expense Other Operating Expenses Net Non-operating (Income)
Total Expenses
Change in Net Assets before ContJibutions Contributions
Change in Net Assets
Beginning Net Assets
Ending Net Assets
$ 5337269 $ 5303336 $ 33933
845522 4071 871 (154408)
4762985
807932 3926819
(3791 ) 4730960
37590 145052
(150617) 32025
574284 _ 282333
572376 436734
1908 (154401 )
856617 1009110 (152493)
29124037 28114927 1009110
$2228Q654 $ 29l2UUl $ 856611
6
46 36
39730 7
3 (353)
(151)
36
29i
4
2008 Annual Report Page 13
Operating Revenue
The vast majority (about 99) of $559 million in 2008 operating revenue comes from two sources Metered water revenue and public and private fire protection charges
Metered water revenue ($457 million) - The Districts Annual metered customers are billed quarterly The billing includes a minimum charge (based on the size of their meter) for a minimum amount of cubic feet of water and a charge for each additional hundred cubic feet of water used above the respective minimums Its Seasonal customers are billed a minimum charge in the spring and billed again in the summer andlor in the fall if consumption exceeds the yearly minimum allowance based upon a separate seasonal rate schedule Metered water rates are regulated by the State of Maines Public Utilities Commission During 2008 metered water revenue increased by just 4 ($02 mill ion) due primarily to periods of unusually wet weather and decreased customer growth
Public and private fire protection ($71 million) - This revenue includes charges to local municipalities for hydrants (public fire) and privatenon-municipal organizations for ready to use water capacity for both hydrants and sprinkler systems Fire protection charges are also regulated by the State of Maines Public Utilities Commission Public and Private Fire Protection Revenue for 2008 increased by 11 from $69 million in 2007 This was due primarily to the 2007 increase in rates which became effective April 1 2007 Additional revenue came from new private fire customers during the year as well as new public fire hydrants
Depreciation Expense
Depreciation expense went from $807932 in 2007 to $845522 in 2008 an increase of 46 This increase can be attributed to the general growth in capital assets during 2008
Other Operating Expense
Non-depreciation operating expense increased from $393 million in 2007 to $407 million in 2008 by 37 The expenses consisted of
2008 2007 Difference Salarieswages $ 1655632 $ 1586301 $ 69331 43 Fringe benefits 1149282 1077237 72045 66 Purchased water power amp chemicals 461706 427322 34384 80 Operational amp maintenance supplies 290595 319329 (28734) (90) Legal and audit fees 64541 79677 (15136) (190) Contracted services amp Equipment Rentals 223197 257237 (34040) (133) Vehicle maintenance 51393 45892 5501 1l9 Bad Debt Expense 6526 (6526) (1000) Insurance 102533 109544 (7011) (65) Miscellaneous expenses 20285 17754 2531 (142 Regulatory Commission Exp-Other 52707 52707
$ 4071B2L ~_l926JU2 j) 145-gtQ)2 J~
Expense category explanations
Salarieswages - This line item represents the amount of salary and wages that were expensed in these years not the total salary and wages paid to the employees Portions of the amount of salaries and wages paid to the employees are capitalized and therefore shown on the Statement of Net Assets The pay rates for District employees were approximately 40 higher in 2008 than 2007 The employee cost of living raises accounted for the vast majority of the $69000 increase The remainder of the increase was due to a lower amount of capitalized labor during 2008
5
Page 14 2008 Annual Report
Employee benefits - The Districts portion of health insurance costs increased 40 due primarily to increased premium costs The number ofemployees insured varies but averages 39 employees in a given month
Purchased water power amp chemicals - Purchased Power costs increased by $32K over 2007 as a result of a 13 increase in the average cost per Kilowatt hour from 119 cents to 135 cents Filtration Plant Chemical costs were higher by $5K in 2008 a 28 increase from 2007 largely due to unit price increases Purchased water costs were down in 2008 by $(2K) Both purchased water and chemical usage were down somewhat due to the continued heavy reliance upon the Districts new Merriland River Well which produced 35 of the Districts total pumpage during its second year ofoperation (up from 31 in 2007)
Legal and Audit Fees - Legal Fees decreased ($ 16K) over 2007 as a result ofless expenses incurred during 2008 More than 75 of these expenses were due to a complaint first filed during 2005 with the Maine Public Utilities Commission concerning a dispute of the Districts Metering Policy and System Development Charge with respect to a large new development of seasonal cottages
Operational and maintenance supplies - This categOlY includes all material amp supply expenses related to the operation and maintenance of the Plant Distribution and Administrative areas and include items such as maintenance and repair parts lab supplies tools office supplies telephone waste disposal safety equipment and training and miscellaneous expenses These expenses decreased by ($29K) or (9) overall from 2007 One of the larger reasons for this decrease was due to the dredging of the Branch Brook which occurred in 2007 Another factor was a decreased level ofwater main breaks over the previous year
Contracted services amp Equipment Rentals - This category which includes a large array of services provided to the District by outside vendors decreased by (132) or approx ($34K) during 2008 The largest decrease involved source related consulting ($26K) from 2007 In addition contracted services at the Filtration Plant decreased by ($27K) largely due to the 2007 dredging project Distribution system repair services for mains hydrants and services as a group were up $17K
Bad Debt Expense - The District uses a five year averaging formula each year to determine the level ofbad debt expense required During 2008 it was not necessary to add any additional amount to the reserve based on this formula (The 2007 expense was $6K)
Insurance - Insurance costs decreased by ($7K) or (649) from 2007 The District was able to lower its insurance expense due to a combination of its competitive bid process and soft market conditions
Net Non-Operating Income
This item is primarily made up of $244762 of interest expense in addition to utility regulatory fees of $40691 These expenses were offset by $253285 of Tank Rental Revenues and a one-time gain of $164767 on the sale of an old storage tank lot as well as interest income of$20405
Contributions
Contributions occur when development takes place within the Districts service area The contributions for 2008 and 2007 were
2008 2007 Difference 00
Main Extensions $ 0 $ 0 $ 0 System Development Charges 210072 349742 (139670) Services 30000 50000 (20000) Meters 26962 31 192 ( 4 230) Miscellaneous 15299 5)00 9499 Totals $ 282 $ 436734 $ (1544012
6
2008 Annual Report Page 15
Overall Financial Position and Results of Operations
To determine the change in the Distrids financial position in the past year we have focused on two elements fmancial ratios and revenue stability
Financial Ratios
Two of the key financial ratios for analyzing the Districts financial position are the current ratio and the coverage ratio During 2008 the Districts current ratio declined from 171 to 134 while the coverage ratio improved from 224 to 229 The increase in the Districts coverage ratio in 2008 occurred largely due to the increase in miscellaneous income related to the land sale
Current Ratio 2008 2007
Current assets $ 1420828 $ 1521587 Current liabilities 1059731 887458
Current Ratio 134 171
Coverage Ratio 2008 2007
Operating revenue $ 5337269 $ 5303336 Non-operating Rental Revenue 253285 224054 Interest income 20405 51 845 Miscellaneous income 168445 9848 Gross revenues 5779404 5589083
Operating expenses 4917393 4734751 Depreciation (845522) (807932) Expenses 4071 871 3926819
Net available - debt service 3
Principal payments $ $ 500219 Interest 240859
$ 741078
Coverage ratio 229 224
Revenue Stability
Most of the Districts operating revenue 99 in both 2008 and 2007 comes from water assessments These revenue sources are stable and were relatively unchanged between 2008 and 2007
Water rates both metered and fire protection are regulated by the State of Maines Public Utilities Commission (PUC) The PUC sets rates that allow the District to maintain operations and pay debt service The Districts last rate increase became effective on 4112007
In addition the Districts metered water customer base is not concentrated Residential customers who make up 11497 of the Districts 12736 water connections (903 ) provided 603 of all operating revenue in 2008 and 60 0 in 2007 Non-residential metered customers represented 253 of all operating revenue in 2008 and 258 in 2007
7
Page 16 2008 Annual Report
Fire protection (public and private) was 13 3 of all operating revenue for 2008 up 2 from 13 1 in 2007
Operating revenue by type
2008 2008 2007 2007
Metered - residential $ 3218754 603 $ 3184295 600
Metered - non-residential 1352374 253 1365368 258
Public fire 606420 114 597781 11 3
Private fIre 102000 l9 97016 l8
Other operational revenue 57721 ll 58876 ll
Total operating revenue L~17269 1000 $ 5303 336 100Q
Significant Changes to Individual Funds
Operating and Management Fund
Operating revenue increased only by 6 in 2008 largely due to wet summer weather
Operating expenses (excluding depreciation) were up 37 overall from 2007
Water Supply Protection Fund
2008 and 2007 Revenue 2008 2007 Difference
Interest Income 9287 $17483 $ (8196) (469)
2008 and 2007 AdditionslWithdrawals 2008 2007 Difference
U 27200 1000Additions to Fund $Q
1000Withdrawals from Fund u $)~
System Development Fund
2008 and 2007 Revenue 2008 2007 Difference
Interest Income $ 25 $14 $ 11 78 6
8
2008 Annual Report Page 17
Other Post Employment Benefits Fund (OPEBF)
2008 and 2007 Fund Balance 2008 2007 Difference
Fund Balance 225 952 $ 931T $ 132~ 1425
Significant Budget Variances
The District is not legally required to adopt budgetary accounting and reporting However an annual budget is prepared by management and approved by the Board of Trustees The budget is prepared for the operating revenues and expenses
Significant Capital Asset and Long-term Debt Activity
Every year the Superintendent prepares the capital budget with input from the management staff He submits this to the Board of Trustees for approval If a capital expenditure is incurred during the year which is not included in the capital budget the Superintendent will submit this expenditure to the Board of Trustees for supplemental approval
Overall utility property increased by $96 million from $4624 million to $4720 million The allowance for depreciation grew by $41 million and construction work in progress increased by $57 million Net utility property increased from $3410 million in 2007 to $3522 million in 2008
Long Term Debt
During 2008 the District borrowed $8 million in a 20 year serial bond from the Maine Municipal Bond Bank for a large water main replacement project The District also retired $5 million oflong term debt
The total bonded debt (both the Long-term debt and the current portion) activity for 2008 is detailed below
Beginning Balance Issues Retires End Balance
$5085054 $152350 [$500458) ~1946
REQUESTS FOR INFORMATION
This financial report is designed to provide a general overview of Kennebunk Kennebunkport and Wells Water Districts finances Questions concerning any of the information provided in this report or requests for additional financial information should be addressed to Wayne A BrockWay Tfeasurer KKampW Water District PO Box 88 Kennebunk ME 04043
9
Page 18 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT DECEMBER 31 2008 and 2007
BASIC FINANCIAL STATEMENTS
Berry Ta lbot Royer Fa lmouth Maine
2008 Annual Report Page 19
Exhibit A
KENNEBUNK KENNEBUN KPORT AND WELLS WATER DISTRICT STATEMENTS OF NET ASSETS
DECEMBER 31 (Restated)
ASSETS 2008 2007
Current Assets
Cash and Cash Equi va lents $ 4313 14 $ 974870
Accounts Receivab le - Trade Net 224082 247368
Accounts Receivable - Other 1839 131 6
Bond Proceeds Recei vab le 470577 0
Materials and Supplies Inventory 204504 2104 14
Prepaid Expenses 88 51 2 876 19
Total Current Assets 1420828 15215 87
Other Special Fund s Water Supply Protection Fund 44 745 8 210939
System Development Fund 1033 1008
Other Post Employment Benefits Fund (OPEBF) 225 95 1 93171
Total Other Special Funds 674442 305 11 8
Utility Plant in Service 47202686 4623 992 3
Less Accumul ated Depreciati on ( 125 4583 1) (12138279)
Net Utility Pl ant in Service 34656855 34 101 644
Construction Work in Pro gress 567098 0
Net Utility Plant 352 23953 34 10 1644
Other Property Non-Utility Property 225 91 22 591
Deferred Charges
Un amorti zed Bond Issue Costs 7503 71 04
TOTAL ASSETS 37 34 93 17 35 958 044
LIABILITIES
Current Liabi lities
Accounts Paya ble 27 1511 10 7 173
Other Accrued Liabilities 2588 57 22 2945
Capital Lease 0 56882
Current Portion of Long-Term Debt 529363 50045 8
Total CurTent Li ab iliti es 105973 I 887 458
Long-Term Debt 4 8 12583 4 584 596
Deferred Credits Customer Adv ances for Construction 340766 2483 7 1
Deferred Bond Interest 59 3 I I 72 173
TOlal DefelTed Cred its 400077 320544
Post Retirement Benefits 1096272 1041409
TOTAL LIABILITIES 7368663 68 34 007
liT ASSETS
In ves led in Capital Assets Net of Relaled Debt 29 88 95 10 29023 694
Unrestricted 9 1144 100 3 43
TOTAL NET ASSETS $ 29 9806 54 $ 29 12403 7
The Accompanying Notes are an Integral arl of These Statements
Ile ry Talbo Ro) ltI Flmouth Maille 10
Page 20 2008 Annual Report
Exhibit B
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT STA TEMENTS OF REVENUES EXPENSES AND CHAN GES IN NET ASSETS
YEARS ENDED DECEMBE R 31
(Restated) 2008 2007
OPERA TING REVENUES Metered-Residential $ 3218 754 $ 3184295 Metered-Commercial J 3523 74 1365368 Public Fire Protection 606420 597781 Private Fire Protection 102000 97016 Local Municipalities 491 55 48181 Miscellaneous Service Revenues 8566 10695
Total Operating Revenues 5337 269 5303336
OPERA TING EXPENSES Operation and Maintenance (Schedule 2) 407 187 1 3926819
Depreciation 845522 807932
Total Operating Expenses 491 73 93 473475 1
OPERA TING INCOME 419876 568585
NON-OPERA TING INCO ME Rental Revenues 253285 224054
Interest Income 20405 51845
Merchandise and Jobbing Income 3089 51 72
Miscel laneous Non-Utility Income 589 4676
Gain on Disposal of Utility Plant 164767 deg Total Non-Operating Income 442135 285747
NON-OPERATING EXPENSES Interest Expense 244762 240859
Taxes Other than Income 40691 39747
Amortization of Bond Issue Costs 699 793
Miscellaneous Non-Utility Expense 1575 55 7
Total Non-Operating Expenses 287727 281 95 6
CHANGE IN NET ASSETS BEFORE CONTRIB UTIONS 574284 572376
CONTRIB UTIONS Main s Services Meters and Hydrants 282333 436734
CHANGE IN NET ASSETS 8566 17 10 09 11O
NET ASSETS - AT BEGINNING OF YEAR 291 24 037 28114927
NET ASSETS - AT END OF YEAR $ 29980654 $ 29 1240 37
The Accompanying NOl es are an Integral Part oj Th ese Sta tements
J I Berry Tal bot Rover Fal mouth Mnin~
2008 Annual Report Page 21
Ex hibi t C
KENNEBUN K KENNEBUN KPORT AND WELLS WAT ER DISTRICT
STATEMENTS OF CASH FLOWS YEARS ENDED DECEMBER 31
2008 2007 CASH FLOWS FROM O PERATING ACTIV ITIES
Cash Rece ived from Customers $ 536627 1 $ 52998 17
Cash Payme nts to Suppliers and Contractors ( 1157 11 9) ( 1321 240)
Cash Payments to Employee Serv ices (2697475) (2584039)
Net Cash Provided by Operating Acti vities 15 11 677 1394538
C ASH FLOWS FROM CAPITAL AND fmL ATED FI NANCI NG ACTIVITI ES Proceeds from Lo ng -Tenn Borrowings 286 773 900000
Re payment of Long -Tenn Debt (557340) (554 683)
Transfer of Funds from (to) the Water Supply Protection Fund (227 200) 252502
Transfer of Funds from (to) the Other Post Employment Benefits ( 132 780 ) 70608
Proceeds from Sa le of Fixed Assets 57 4123
Gain on Sale afF ixed Asse ts 164767 0 In terest Paid (259 630) (25 I 3 48)
Acqui si ti ons and Construct ion of Operating Property ( 1967888) (2 548664)
Payment of Bond Issue Costs ( 1099) 0
Contributi ons in Aid of Cons tructi on Received 374 728 54 6046
Net Cash Used by Capital and Related Financ ing Acti viti es (231961 2) (15 8 1416)
CASH FLOWS FROM INVESTING ACTIVITIES Rent In come 253285 22 4054
Interest Income Recei ved 20405 5 1845
Reinv ested I nves tm ent In come ( 17497) ~ Net Cash Provided by Inves ting Activ ities 264 379 258402
NET INCREASE (DECREASE) IN CASH AND CASH EQ UIVAL ENTS (5435 56 ) 71 524
C ASH AND CASH EQUIVALENTS - BEGINNING OF YEAR 974 870 9033 46
CASH AND CASH EQUIVALI~NTS - END OF YEAR $ 431 314 $ 974870
RE CONCILIATION OF OPERATING INCOME TO NET CASH PRO VIDE D BY OPERAT1NG ACTIVITIES
Operating Income $ 419876 $ 568585
De prec iation 845522 807932
Jobbing Income 3089 5172
Miscellaneous Non-Utility Income 589 553
Taxes Other tha n I ncome (40691) (39 747 )
Mi sce llaneous No n-Utili ty Expense ( 1575) (557)
Changes in Asse ts and Liab i Iiti es (Increase) Decrease in
Accounts Receivab le 22763 ( 10373)
In ventory 5910 26 64 3
Prepa id Ex pense (893) 23395
(Decrease) Increase in Accou nts Payab le 164338 (324 77)
Oth er Acc ru ed Liabi I ities 37886 5824
Post Ret irement Benefits 54 8 63 39588
Net Cash Pro vided by Ope rati ng Acti vi ties $ 1 5 11 677 $ 139453 8
SUPPLEMENTAL DISC LOSURE INFORMATlOl
Equ ipment Purchased Through Non -cash Transactions pound 0 $ I I 1345
The Accompanying Noles arc unlnlegm Por i aThese Slulel11en ll
Beny 1 athol ROI CI Fdimolilh Mai ne 12
Page 22 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 1 - SUMMARY OF ACCOUNTING POLICIES
The summary of significant accounting policies of Kennebunk Kennebunkport and Wells Water District hereinafter called the District are presented to assist in understanding the representations of the District s management who is responsible for their integrity and objectivity These accounting policies conform to accounting principles generally accepted in the United States of America and have been consistently applied in the preparation of the financial statements
Nature of Business
The District was established in 1921 as a quasi-municipal corporation organized by a special act of the Maine State Legislature to provide and maintain a water treatment and distribution system for the inhabitants of the District The District serves the Towns ofKennebunk Kennebunkport Wells Ogunquit and portions of Biddeford Arundel and York The District is governed by a four member Board of Trustees one elected from each of the Towns of Kennebunk Kennebunkp01i Ogunquit and Wells The District is regulated by the Maine Public Utilities Commi ssion hereinafter called the Maine P U C The District extends credit to its customers that consist of residential commercial and governmental entities at regular terms without collateral
Basis of Accounting
The financial statements of the District have been prepared on the accrual basis of accounting and accordingly reflect all significant receivables payables and other liabilities
13
2008 Annual Report Page 23
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 1 - SUMMARY OF ACCOUNTING POLICIES (Contill ued)
Basis of Presentation
The financial statements have been prepared in confonnity with accounting principles generally accepted in the United States of America as applied to governmental units utilizing an enterprise fund to account for its operations that are financed and operated in a manner similar to private business enterprises The intent of the governing body is that the periodic determination of revenues earned expenses incurred and net income is desired for purposes of facilitating management control and accountability The District complies with Governmental Accounting Standards Board (GASB) Statement No 20 relating to Governmental Entities that use Proprietary Fund Accounting and No 34 related to basic financial statements and management discussion and analysis report For enterprise funds GASB Statement Nos 20 and 34 provide the District the option of electing to apply F ASB pronouncements issued after November 30 1989 The District has elected not to apply those pronouncements
Proprietary Funds distinguish operating revenues and expenses from non-operating items Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary funds principal ongoing operations The principal operating revenues of the Districts proprietary funds are the net charges to customers for water usage Operating expenses include expenses on source and pumping operations and maintenance water treatment transpOliation and distribution operations and maintenance customer account administrative and general and depreciation on capital assets All revenues and expenses not meeting this definition are reported as non-operating income and expenses Rental revenues from various wireless cellular companies are treated as non-operating income
Utility Plant
Utility plant is stated at cost and depreciation is calculated on the straight-line method at rates established by the Maine Pue Useful lives pursuant to Chapter 680 of the Maine Pue range from 5 to 100 years Utility property retirements are charged in total to the accumulated depreciation account when they occur
Capitalization Policy
Expenditures that materially increase values change capacities or extend useful lives are capitalized The amounts charged to utility plant accounts represent all reasonable and necessary costs including labor materials overhead equipment charges and interest costs incurred during the construction period Routine maintenance and repairs are expended as incurred
14
Page 24 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 ami 2007
NOTE I - SUMMAR Y OF A CCOUNTING POLICIES (Continued)
Contributions in Aid of Construction
Pursuant to GASB Nos 33 and 34 contributions in aid are reported as income
Cash and Cash Equivalents
For purposes of the statement of cash flows the District considers all highly liquid investments with an initial maturity of three months or less to be cash equivalents
Inventory
Materials and supplies inventories are valued at the lower of cost or market using the weighted average cost method
Unamortized Bond Issue Costs
Costs incurred to issue long-term bonds together with discounts allowed at the time ofpurchase are amortized on a straight-line basis over the term of the bond issue Amortization expenses for 2008 and 2007 were $699 and $793 respectively
Allowance for Bad Debts
The District uses the allowance method to account for uncollectible accounts receivables The allowance for doubtful accounts is based on prior years experience and managements analysis of possible bad debts
Use of Estimates
The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the rep0l1ed amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and reported amounts of revenues and expenses during the repol1ing period Actual results could differ from those estimates
15
2008 Annual Report Page 25
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 2 - DEPOSIT AND INVESTMENTS
Custodial Credit Risk
Custodial credit risk is the risk that in the event of the banks failure the District will not be able to recover the value of its deposits and investments that are in the possession of an outside party
Deposits
As of December 312008 $201645 of the Districts bank balance of $451659 was subject to custodial credit risk as follows
Collateralized with securities held by the pledging bank in the District s name $ 20164~
Investments
The State of Maine authorizes the District to invest in obligations backed by the US government and agencies repurchase agreements and certain corporate stocks and bonds
The Districts MBIA-Class investment is in a local government investment pool designed to make the managing of public funds safer and easier to access The investment is backed by corporate bonds US Treasury and Agency bonds mortgage backed securities and a money market fund The MBIA - Class investment pool is rated AAA-VI
At December 31 2008 investments consi sted of the following
Fair Market Maturity Value
MBIA Class Investment Pool NA U14442
16
Page 26 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 3 - OTHER SPECIA L FUNDS
The Board of Trustee s has internally restricted funds for future use These special fund balances as of December 312008 and 2007 are as follows
Water Supply Protection Fund
Pursuant to Sec 135-A MRSA Sec 6113 of State of Maine law a consumer-owned water utility may establish a water supply protection fund to which a sum may be credited annually from surplus funds The balance of the fund as of December 31 2008 and 2007 was $447458 and $210939 respectively Please refer to Note 9 for further discussion of this fund
System Development Fund
In accordance with the Maine P Uc regulations the District is authorized to impose a charge to customers who expand their water capacity All funds collected must be segregated and maintained in a separate interest bearing account and the revenue dedicated as required by 1m The District submits to the Maine PUc a financial activity repoli annually The balance of the fund as of December 31 2008 and 2007 was $1033 and $1 008 respectively
Other Post-Retirement Benefits Fund
In accordance with Statement of Financial Accounting Standards (SFAS) No1 06 as amended by No 132 Employers Disclosure about Pensions and Other Post-Retirement Benefits the District provides certain health care and sick time benefits for retired employees Substantially all of the District s employees may become eligible for those benefits if they reach normal retirement age while working for the District The District started funding the Other Post-retirement Benefits in 2006 The cash balance at December 312008 and 2007 was $225952 and $93171 respectively The net periodic benefits cost based on the actuarial repOli for the years ending 2008 and 2007 were $143026 and $121666 respectively
NOTE 4 - ACCOUNTS RECEIVABL E - TRA DE
The amount for accounts receivable is shown as net of the allowance for bad debts as follows at December 31
2008 2007
Accounts Receivable $ 231 891 $ 255602
Less Allowance for Bad Debts (7 809) (8234)
$ 224Q82 $ 247 36pound
17
2008 Annual Report Page 27
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 5 - UTILITY PLAN T AND EQUIPMENT
The following is a summary of property plant and equipment at December 31
Depreciation Rate Beginn ing Add itions Retirement Ending
Organizational Costs N A $ 50709 $ 0 $ 0 $ 50709 Land N A 28 19729 154 0 2819883 Structures 2 - 3 4042463 29352 0 4071 815 Impounding Dams
And Reservoirs 2 58443 6834 0 65277 Intake and Suction
Mains 15 17455 0 17455 Wells 2 855 590 296 0 855 886 Pumping Equipment 4 1833 137 22735 0 1855872 Purification
Equipment 2 1236332 49608 0 1285 940 Tanks and Standpipes 133 - 4 2530785 0 0 2530785 Transmission and
Distribution Mains 1 24363767 695255 (145825) 24913197 Services 3 4458076 341739 (7450) 4792365 Meters 4 14 15310 66510 (25998) 1455822 Fire Hydrants 15 782158 39749 (4200) 817707 General Equipment 10 1775969 148557 (254553) 1669973
46239923 1400789 (438026) 47202686 Less Accumulated
Depreciation (12138279) (845522) 437970 (12545831 ) Construction Work in Progress 0 5671098 0 567098 Net Property and
Equipment $ 34JOL644 $ U22J65 $ (56) $3522953
The depreciation expense for the years ended December 31 2008 and 2007 was $845522 and $807932 respective ly
18
Page 28 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 6 - LONG-TERM DEBT
Bonded indebtedness and land mortgage payable including amounts due currently are summarized as follows at December 31
Bonds Payable
Issue Maturity Beginning Ending Rate Date Date Balance Addition Retirement Balance
500 -785
613 - 675 522 - 652
209 - 429
300 - 570 180 - 625
284
7-88 5-91 10-94
10-03
10-05 10-06
11-08
November 20 18
October 20 11 November 2014
November 2018
November 2020 November 202 1
October 2028
$ 748386
300000 420000
916666
866668 933334
0 4185054
$ 0
0 0
0
0 0
757350 757350
$ (48793)
(75 000) (60000)
(83333)
(66666) (66666)
0 (400458)
$ 699593
225000 360000
833333
800002 866668
757350 4541946
Mortgage Payable - Land 42 11-07 October 2016 900000
$ 5085054 $ _ ----0
0 _ (100000)
11500458) 800000
5341946
Current
Long-term
$ 500458
4584596
$ 5085054
$ 529363
4812583
5341946
Annual scheduled maturities of long-term debt are as follows
Year Principal Amount
Interest Amount
2009 2010 2011 20 12 201 3
2014-2018 2019 - 2023 2024 - 2028
$ 529363 530526 531741 476012 477847
2031768 533937 230752
liJ1L946
$ 250295 225756 197964 170178 145 938 387751
64444 20027
$ 14623 53
19
2008 Annual Report Page 29
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 7 - CAPITAL LEASES
During 2007 the District leased equipment under an agreement that is classified as capital leases The cost of the equipment under capital lease is included in the statement of net assets as utility plant in service in the amount of$114298 Accumulated amortization of the leased equipment at December 312008 and 2007 was $19559 and $8129 respectively Amortization of assets under capital leases is included in depreciation ex pense The capital lease was paid in full in 2008
NOTE 8 - DEFERRED CREDIT
At December 31 2008 and 2007 the deferred credits consisted of
Customer Advances for Construction
The District receives advances for construction from or on behalf of customers Unused advances are refunded to the customers once the projects are completed Customers advances aggregated to $340766 and $24837 1 in 2008 and 2007 respectively
Deferred Bond Interest
Refunds received from bond refinancing are capitalized and amortized over the remaining life of the bond decreasing interest expense in the current and subsequent years The total reduction of interest expense for years ended 2008 and 2007 was $12862 and $15 I 04 respectively Deferred bond credit for the years ended 2008 and 2007 was $593 11 and $72173 respectively
NOTE 9 - APPROPRIA TIONS OF NET ASSETS
The District has establ ished appropriated net assets for various purposes At December 312008 and 2007 appropriated net assets were as follows
Funded Debt Retired Through Surplus
The Di stricts policy is to appropriate fro m net income annually an amount equal to the principal payment of the bonds Appropriations at December 31 2008 were $400458 The appropriated funded debt retired through surplus balance at December 31 2008 and 2007 was $13 3605 02 and $12960044 respectively
20
Page 30 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 9 - APPROPRIA TIONS OF NET ASSETS (Continued)
Water Supply Protection Reserve
Pursuant to Sec 135-A MRSA Sec 6113 of State of Maine law a consumer-owned water utility may establish a water supply protection fund to which a sum may be credited annually from surplus funds The annual credit may not exceed 5 of the prior years total revenue Interest earned in the fund must remain in the fund and be used solely for the purposes of the fund For the year ended 2008 there was an adjusted Public Utility Commission calculated net income of $255566 and a maximum allowed appropriation of $274988 Due to lack of operating cash the Board of Trustees decided not to appropriate in 2008 By Maine state law the District is allowed to appropriate within one year after the District s year end The Board reserves the right to exercise this option The interest income for the years ended 2008 and 2007 was $9287 and $17483 respectively The cumulative balance of the reserve at December 31 2008 and 2007 was $447426 and $438139 respectively
Mortgage Payment Appropriation
The District appropriates from net income annually an amount equal to the years principal payment on the mortgage Appropriations for the year ended 2008 was $100000 The appropriated mortgage payment balance at December 31 2008 and 2007 was $450000 and $350000 respectively
NOTE 10 - EMPLOYEE RETIREMENT PLAN
Effective july 1 1996 the District became a participant of the Maine State Retirement Systems (MSRS) cost sharing multiple employer consolidated retirement plan Accordingly due to the consolidation details ofthe pension obligation pertaining to the District can no longer be presented Additional information may be obtained from the MSRS
Under the participating local district (PLD) consolidated retirement plan participants contribute 65 of earnable compensation The Districts contribution to the plan is approximately 3 of earnable compensation This amount is either increased or decreased by the amortization of the Districts Initial Unpooled Unfunded Actuarial Liability (IUUAL) over the next 9 years from july 1 2006 The Districts net contributions for the years ended 2008 and 2007 were $44531 and $43160 respectively
Employees participating are eligible for normal retirement upon attaining the age of sixty and fi ve or more years of service or early retirement after compl eting twenty-five or more years of creditable service Vested participants are entitled to a retirement benefit equal to a fraction of the average final compensation multiplied by the years of membership service (discounted for early retirement)
21
2008 Annual Report Page 31
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 11 - INCOME TAXSTATUS
The District qualifies as a tax exempt organization under the provisions of the Internal Revenue code and is not subject to any State or Federal income taxes
N OTE 12 - 7 TEST
Pursuant to Chapter 670 of the Maine Pue regulations a water utility must annually determine if in of any three consecutive years its adjusted net income has equaled or exceeded 7 of the utilityS annual operating expenses This test is calculated by multiplying 7 of the total utility operating expenses which are composed of operation and maintenance expenses depreciation and amortization and taxes other than income taxes
For years ended 2008 and 2007 the Districts adjusted net income did not equal or exceed 7 of its annual operating expenses
NOTE 13 - RISK MANA GEMENT
The District is exposed to various risks of loss related to torts theft of damage to and destruction of assets errors and omissions and natural disasters for which the District carries commercial insurance Based on the coverage provided by commercial insurance purchased the District is not aware of any material actual or potential claim liabilities that should be recorded at December 31 2008 Settled claims have not exceeded insurance coverage for any of the past three fiscal years
Litigation
The District is subject to certain legal proceedings and claims which arise in the normal course of conducting its activities In the opinion of management the District has defensible positions
NOTE 14 - REVENUE FROM OPERA TING LEASES
The District leases various water tank sites to wireless cellular companies under long-term operating leases The leases are primarily five-year terms with consecutive renewal terms Rental increases are generally equal to the change in the CPI index during such year Rental revenues are recognized as earned over the term of the leases For years ended 2008 and 2007 total rental revenue was $253285 and $224054 respectivel y
22
Page 32 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 312008 and 2007
NOTE 15 - OPERA TING LEASE COMMITMENT
The District entered into a five-year agreement to license accounting software equipment and services with an application service provider The agreement expired on June 30 2008 and was renewed for a three-year period which commenced on July 1 2008 Under the agreement the District is obligated to pay minimum annual license fees as follows
Year Amount 2009 $ 60727 2010 60727 2011 30364
License fees for the years ended 2008 and 2007 were $54413 and $48098 respectively
NOTE 16 - PRIOR PERIOD ADJUSTMENT
The District has restated its previously issued 2007 financial statements due to advances for construction in the amount of$I006382 This liability represents many years of accumulation of monies given to the District by customers for projects to be done for them The monies had been used and the projects had been completed The utility assets had been transferred to the District This liability occurred before the adoption of GASB Statement No 34 As a result of the adjustment the 2007 beginning net assets were increased by $1006382
NOTE 17 - SUBSEQUENT EVENT
In preparing these financial statements the District has evaluated events and transactions for potential recognition or disclosure through October 262009 the date the financial statements were available to be issued
Since early 2005 the District has been involved in a series of disputes over its metering policy and system development charge (SOC) as it relates to a large seasonal cottage complex located in the Town of Wells Despite the Maine Public Utility Commissions (MPUC) upholding ofthe Districts metering policy this developer has continued to dispute the calculation ofthe appropriate SDC as it relates to this complex This same developer was an intervenor in the Districts annual Tariffupdate filed in May 2006 This Tariff was subsequently approved on February 7 2008
During 2008 the Maine Supreme Court upheld the Districts individual metering policy and therefore the only matter left to resolve with this issue is for the MPUC to decide on the revised SOC rate filing In January 2009 the District and the developer signed a settlement agreement which formed the basis for a stipulation agreement that has been submitted to the MPUC for inclusion with the SDC filing The Di strict subsequently received $28 633 in the form of additional SDCs from the developer in April 2009 The MP UC approved the new SDC tariffwith an effective date of July 21 2009
23
2008 Annual Report Page 33
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 18 - RECLASSI FICA TIONS
Certain reclassifications have been made to the prior years financial statements to conform to the cun-ent year presentation These reclassifications had no effect on previously reported results of operations or net assets
24
Page 34 2008 Annual Report
KENNEBUNK KENNEBUN KPORT AND WELLS WATER DISTRICT DECEMBER 31 2008 and 2007
SUPPLEMENTARY INFORMATION
Gerry Talbo Roye r Falmollth Mai ll e
2008 Annual Report Page 35
KENNEBUNK KENNEBUNKPORT AND WELLS VATER DISTRICT Schedule 1 SCHEDULES OF CHANGES IN NET ASSETS
YEAR ENDED DECEMBER 312008 (With Comparative Totals for 2007)
Appropriated Water Supply
Protection Funded Debt Fund Contributions (Restated)
Retired Mortgage and Restricted in Aid of 2008 2007 Through Surplus Payment Reserves Construction UnaPEropriated Total Total
BALANCES - BEGINNING OF YEAR $ 12960044 $ 350 000 $ 439148 $ 0 $ 15374845 $ 29124037 $ 28 114927
1et Income Contributions in Aid for Construction Transfer of the 8aJance of Contribution in Aid Cunent Year Loan Pri ncipal Payments Current Year Appropriation
BALANCES - END OF YEAR $
0 0 0
400458 0
13360502 $
0
0 0
JOO OOO 0
450000 $
93 12
0 0 0 0
448460 $
0 282333
(282333) 0 0 0 $
564972
0 282333
(500 45 8)
0 15721 692 $
574284
282333 0 0 0
29980654 $
572376 436734
0 0 0
29 124037
N
Berry Talbot Royer Falmourh Maine
VI
Page 36 2008 Annual Report
Sc hedul e 2
KENNEBlI NK KENNEBUNKPORT AND WE LLS WATER DISTRICT SCHEDULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
2008 2007 SOU RC E AND PUMPING OP ERA nONS
Labor $ 106640 $ I 12706 Office r 74 12 858 1 Pensions and Benefits 82777 8236 5 Purchased Water 23 67 4454 Purchased Power 242 197 2 147 14 Transportation Expense 38 80 383 5 In su rance - Vehicles 697 178 5 Materials and Suppl ies 1868 15 16 Con tractua I Services 20419 56024 Insurance - Workers Compensat ion 3665 3340
Tota l Source an d Pumping Operations 471922 489320
SOURCE AND PUMPING MAINTENANCE Labor 169 5 I 6 14 6957 Officer 11 782 11 189 Pensions and Benefits 131583 107395 Materia ls and Supplies 711 63 711 53 Co ntractu al Services 18 132 45784 Transportation Expense 6 167 5000 Insurance - Veh ic le s 1 108 2328 Insurance - Workers Compensation 5826 4355
Total Source and Pumping Maintenance 415277 394 161
WAT ER TREATMENT EXPENSES Labor 177355 173732 Officer 12328 13228
Pens ions and Benefits 137668 126962 Purchased Power 17500 15891
Materials and Suppli es 23414 196 11
Chemicals 178 805 73900
Contractual Services 20340 18359
Transportation Expe nse 6452 5911
Insu rance - Vehicles 1 159 2752
In surance - Workers Compensat ion 6095 5 149
Tota l Water Treatme nt Expenses 581116 555495
TRANSPORTATION AND DI STRIBUTION EXPENSES - OPERAnONS Labor 351966 32075 3
Officer 24464 24422
Pensi ons and Benefits 273205 234404
Purchased Power 12 00 I 10339
Materials ane Supp li es 75 87 10 673
Conu-actual Services 150 I 1285
Tran sportation Expense 12805 10 914
Insuran ce - Vehi cles 230 I 5080
Insurance - Wo rkers Co mpensatio n 12096 9506
TOla l Tran spo rtati on and Distribution Expenses - Upetat ions 697 926 627 376
Berry 1 Ibol Ro er r tl muul ll ivla lne 26
2008 Annual Report Page 37
Schedule 2 (Continued)
KENNEB UNK KE INEBUNKPORT AN D WELLS WATER DISTRICT SCHED ULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
TRA NSPORTATION AND DlSTR IBlJTJO N EXPENSES - MAINTEN ANCE Labor Oficer Pensions and Benefits Materials and Suppl ies Contractual Services Transportation Expense In su ran ce - Vehicles Insurance - Worke rs Compensation
Total Transportation and Distribution Expenses - Maintenance
$
2008
232048
16128 180 i 22 71269
66011 8442
1517
7975
583512
$
2007
228327
17385 i 66 860 104312
491 37
7769
36 16
6767
584 173
CUSTOMER ACCO UNTS EXP EN SES La bor Officers Pensions and Benefit s Materials and Sup plies Contractual Serv ic es Transpotation Expense Insurance - Vehicles Insurance - Workers Compensat ion
Bad Debt Expense Total Customer Accou nt Expenses
146412
3525 i 79508
4 i 68 8
64369
5327
957 3520
0
377032
136 671
32435
11 4838
37394
67 329
4650
2165
4657
6526 406 665
ADM IN ISTRATIVE AND GENERAL EXPENSES Labor Officers Pens ions and Benefi ts Purchased Power Materials and Supplies Contractual Services Professional Regulation Insu rance - Ge neral Liability Transportation Expense Insurance - Vehicles In surance - Workers Compensation Miscellaneous Expense
Total Administrative and Ge neral Expenses
228650
135678
264422
8834
73607
96966
52707
42416
83 19
1495
11707 20285
945086
229567
130348 244414
8023 7467 1
98996
0 44498
7811
3636
991 2 17753
869629
TOTAL OPER ATING EXPE NS ES $ 407 1871 $ 3926819
Berry Talbo Royer r Imouh ld ~lIlc 27
Page 38 2008 Annual Report
2008 OPERATIONAL REPORT
PERSONNEL
Education
The Districts employees attended several educational meetings and seminars covering many subjects such as
Forklift Safety Hearing Protection Electrical Safety HDPE Piping Systems Confined Space Back Injury Protection AC Systems Program Respiratory Protection Bloodborne Pathogens Water Utility Symposium Trenching amp Excavation Class 52 Pipe Alternatives Field Biological Hazards Certification Exam Review Construction Excavation Hazardous Communication LockoutTagout Training Arc Flash amp Blast Protection Introduction to SCADA Care of Emergency Generators Cross Connection Control Water System Master Planning 2005 National Electrical Code Healthy amp Productive Workplace Personal Protection Equipment Hands on Disinfection with Chlorine Incident Command System (ICS) Cross Connection Control Certification National Incident Management System (NIMS)
SERVICES
New Installations Renewals Total Active Services
183 149 10538
METERI NG
Meters
Number in service at beginning of year 12558 New installations 178 Number in service at end of year 12736
Meters serving seasonal customers are installed in the Spring and after removal during the Fall are tested and repaired as needed then stored for the winter Area plumbers set seasonal meters in a cooperative program along with District personnel which is not only beneficial to the District but to the customer and the plumber as well As a result of the cooperation received from the area plumbers the success of the program has continued
2008 Annual Report Page 39
MAINS
DISTRIBUTION MAINS IN SERVICE (FEET)
SIZE 2007 ADDED RETIRED 2008 Deep 20 66751 2578 69329 Deep 16 86240 684 86924 Deep 12 142867 2721 145588 Deep 10 145845 101 3700 142246 Deep 8 308564 2342 1331 309575 Deep 6 164042 67 6299 157810 Deep 4 18137 125 18262 Surface 4 3801 3801 Deep 3 9310 9310 Surface 3 18122 18122 Deep 2~ 634 634 Surface 2~ 388 388 Deep 2 59481 238 248 59471 Surface 2 26586 240 26346 Deep 1~ 918 918 Surface lYz 7062 7062 Deep lW 3225 3225 Surface lX 3034 3034 Deep 1 10257 10257 Surface 1 20449 240 20689 Deep 2856 2856 Surface 3915 3915
1102484 9096 11818 1099762
GATE VALVES INSTALLED
1 lX 2 4 6 8 10 12 16 20
1 3 3 19 4 8 2
Page 40 2008 Annual Report
2008 MAINS INSTALLED
TOWN LOCATION SIZE MATERIAL LENGTH REMARKS
Kennebunk Alewive Road 8 0 1 2 Main Relay 10 01 2
12 PE 240 12 01 732
Independence Park Dr 8 DI 25
Wilbery Lane 8 DI 185 Main Relocation Port Road 8 DI 3
12 DI 67
High Street 8 DI 120 Main Relocation
Kennebunkport Fishers Lane 16 DI 684 Main Relay
Wells Devito Lane 2 Copper 3 Main Relay 4 PE 125
Orchard Lane 1 PE 240 Seasonal Main Relay
Island Beach Road 6 01 49 Main Relay 8 PVC 226
Ocean Avenue 2 Copper 12 Main Relay 10 DI 45
Webhannet Drive 6 DI 2 Main Relay 10 DI 21
12 DI 732
Post Road (Route One) 20 DI 1235 Main Relay
Avandah Way 8 DI 28
Kimball Lane 8 DI 24
Bourne Lane 10 DI 33
Buzzell Road 8 01 180 Main Extension
Gateway Drive 12 PVC 568 Main Extension
Heritage Drive 12 PVC 382
Harriseckett Road 8 DI 964 Main Extension
Charles Wesley Court 8 PVC 540
Ogunquit Route One 8 DI 36 Main Relay
20 DI 1343
Kings Lane 8 01 6
Belm Lane 6 DI 16
8 DI 3
Kingfield Lane 2 Copper 16
Grasshopper Lane 2 Copper 7
Biddeford Second Street 2 PE 200 Main Extension
TOTAL 9096
2008 Annual Report Page 41
HYDRANTS
During 2008 4 public and 14 private hydrants were insta lled and 0 private hydrants became public making a total of 695 publ ic and 229 private hydrants in t he Districts system
NEW INSTALLATIONS
Town No Ow nership Location
Kennebunk 1 Private Shoppers Vi llage Wells 1 Private Heritage Drive Wells 2 Private Charles Wesley Court Wells 2 Private Sylvan Way Forest Village North Wells 1 Private CVS Pharmacy Wells 7 Private Sea Glass Village Wells 1 Public 208 Post Road
HYDRANT REPLACEMENTS
Town No Ownership Location
Kennebunk 1 Public 103 Brown Street Kennebunk 1 Private Shoppers Village Kennebunk 1 Public Sea Road Kennebunk 1 Public Port Road at Wilbery Lane Kennebunk 1 Public 81 Western Avenue Kennebunk 1 Public 120 Brown Street Wells 1 Public Post Road at Kimball Lane Wells 1 Pu blic Eldridge Road at Webhannet Drive Wells 1 Pu blic Web han net Drive at Donald Lane Wells 1 Public Ocean Avenue at Marsh Street Wells 1 Public Ocean Avenue at Tibbetts Avenue North
Wells 1 Public 215 Ocean Avenue
Wells 1 Public Ocean Avenue at Bourne Avenue Ogunquit 1 Public Captain Thomas Road at Partridge Drive
Ogunquit 1 Public Route One at Kings Lane
HYDRANTS TRANSFERRED FROM PRIVATE TO PU BLIC
Tow n No Ownership Locat ion
None
Page 42 2008 Annual Report
MONTHLY PUMPING RECORDS
Gallons Pumped
Amended 2007 2008
January 49415700 47321300 February 48910100 44812500 March 53842900 49171100 April 55060400 59601800 May 89711500 92797350 June 123139500 118078400 July 152963200 151165700 August 161378650 139932600 September 118087130 104318400 October 88548 100 74069700 November 54764500 54315900 December 50257200 57684000
Subtotal (KKWWD) 1046078800 993268750 (BiddefordSaco) 4176450 323500
TOTAL 1050255250 993592250
MONTHLY SNOW AND RAINFALL
2007 2008 Snow Rain Snow Rain
Inches Inches Inches Inches
January 53 266 170 176
February 203 383 568
March 241 219 222 487
April 259 789 478
May 271 248
June 335 427
July 541 792
August 183 331
September 242 1184
October 463 322
November 09 4 29 485
December 409 161 258 391
Totals 1174 3899 1031 5411
Page 8 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT FINANCIAL REPORT
DECEMBER 31 2008 and 2007
T ABLE OF CONTENTS
Page
INDEPENDENT AUDITORS REPORT
MANAGEMENTS DISCUSSION AND ANALYSIS Introduction of the Financial Statements Comparison of Financial Statements for Current and Prior Years Overall Financial Position and Results of Operations 2 - 9
FINANCIAL STATEMENTS
Exhibit A - Statements of Net Assets Exhibit B - Statements of Revenues Expenses and Changes in Net assets Exhibit C - Statements of Cash Flows
10 11 12
NOTES TO FINANCIAL STATEMENTS 13 - 24
SUPPLEMENTARY INFORMATION
Schedule 1 - Schedules of Changes in Net Assets Schedule 2 - Schedules of Operating Expenses
25 26 - 27
Beny Tal bo Royer Falmouth Maine
2008 Annual Report Page 9
Berry middotTalbot Royer CERT IFIED PUBLlC ACCOUXTATS
~IID INDEPENDENT AUDITORS RElgtORT
To the Board of Trustees Kennebunk Kennebunkport and Wells Water District Kennebunk Maine
We have audited the accompanying statements of net assets of Kennebunk Kennebunkport and Wells Water District as ofDecember 31 2008 and 2007 and the related statements of revenues expenses and changes in net assets and the statements of cash flows for the years then ended These financial statements are the responsibility of the Districts management O ur responsibility is to express an opinion on these financial statements based on our audits
We conducted our audits in accordance with auditing standards generally accepted in the United States of America Those standards require that we plan and perform the audits to obtain reasonable assurance about whether the financial statements are free of material misstatement An audit includes examining on a test basis evidence supporting the amounts and disclosures in the financial statements An audit also includes assessing the accounting principles used and significant estimates made by management as well as evaluating the overall financial statement presentation We believe that our audits provide a reasonable basis for our opinion
In our opinion the financial statements referred to above present fairly in all material respects the financial position ofKennebunk Kennebunkport and Wells Water District as ofDecember 312008 and 2007 and the results of its operations and its cash flows for the years then ended in conformity with accounting principles generally accepted in the United States of America
As fUl1her discussed in Note 16 to the financial statements the 2007 net assets were understated This
was discovered by management of the District during the current year Accordingly an adjustment has
been made to correct net assets as of December 31 2007
The Managements Discussion and Analysis as listed in the table of contents is not a required part of the
basic financial statements but is supplementary information required by accounting principles generally
accepted in the United States of America We have applied certain limited procedures which consisted
principally of inquiries of management regarding the methods of measurement and presentation of the
supplementary information However we did not audit the information and express no opinion on it
The accompanying supplemental information presented in Schedule 1 and 2 is not necessary for a fair presentation of the financial statements but is presented as additional financial data This information has been subjected to the same tests and other auditing procedures applied in the audit of the financial statements referred to above and in our opinion is fairly stated in all material respects in relation to the
financial statements taken as a whole
D~~~((jypoundL--Certified Public Accountants October 26 2009
TcI 20 - 7i l -H 3 Fax 2(J7-7K I - ti7 8 () F und Road lue 100 Ialmoulh lainc O-1(I i www htr -cpa com
Page 10
Truste es James E Burrows Presid e nt Thomas P Oliv er Vi c e Pres ident Ric hard H Littlefi e ld Robed A Enunons
Normand R Labbe Supe rintendent Scott J Minor Ass istant Superintendent Vayne A Brockway Treasurer
2008 Annual Report
Kennebunk Kennebunkport
and lNells Nater Dlstricl PO Box 88 92 Main Street Phone 207-985-3385 Kennebunk Maine 04043 Fax 207-985-3102
wwwkkworg
Kennebunk Kennebunkport and WeUs Water District Managements Discussion and Analysis
Year Ended December 31 2008
Introduction of the Financial Statements
Overview of Financial Report
The District was established in 1921 as a quasi-municipal water utility district organized by a special act of the Maine State Legislature to provide and maintain a water treatment and distribution system for the inhabitants of the District The District serves the Towns of Kennebunk Kennebunkpoli Wells Ogunquit and pOliions of Arundel York and Biddeford The District is governed by a four member Board of Trustees one elected from each of the Towns of Kennebunk Kennebunkport Wells and Ogunquit The District is regulated by the Maine Public Utilities Commission hereinafter called the Maine Puc
The District uses a proprietary fund with two board designated funds The Districts fund is financed and operated in a manner similar to private businesses The two board designated funds are the water supply protection fund and the system development fund
This Management Discussion and Analysis (MDampA) serves as an introduction to the audited basic fmancial statements and notes The MDampA is the District managements analysis of its financial condition and perfonnance It is presented to give the reader more insight on the Districts finances
The Districts basic financial statements include
- Statement ofNet Assets - Statement of Revenues Expenses and Changes in Net Assets - Statement of Cash Flows - Notes to Financial Statements - Schedule of Changes in Net Assets - Schedule of Operating Expenses
c 2
2008 Annual Report Page 11
Comparison of F inancial Statements for Current and Prior Years
Condensed Statement of Net Assets
2008 2007 Difference Current Assets $ 1420828 $ 1521587 $ (100759) (66) Other Assets 30094 29695 399 13 Capital Assets 35223953 34101644 1122309 33 Special Funds 674442 305118 369324 1210 Total Assets 37349317 35958044 1391273 39
Current Liabilities Long-term Debt Other Liabilities
Total Liabilities
1059731 4812583 1496349 7368663
887458 4584596 1361953 6834007
172273 227987 134396
534656
194 50 99 78
Net Assets Unrestricted $ 29 980654 $ 29124037 $ 856617 29
Current Assets
The decrease in current assets by $100759 primarily resulted from a decrease in cash and cash equivalents that were offset by an increase in Bond Proceeds Receivable
The decrease of cash and cash equivalents is primarily related to lower 4th quarter billing levels than the prior year which saw unusually dry weather all summer Inventory was reduced by $5910 due to specific efforts to reduce minimum stock
Other Assets
Other assets increased by $399 in 2008 The increase was due to new issuance costs exceeding the current year amortization of previous bond issuance costs
Capital Assets
Capital assets grew by $1122309 in2008 That increase consisted of
Additions Retirements Net Change Utility property $ 1400789 $ (438026) $ 962763 Allowance for depreciation (845522) 437970 (407552)
5 555267 $ ( 56) 555211 Change in construction work in progress 567098
122309
The additions to utility property included $282333 of contributed capital Utility property retirements included $206048 of office computers and equipment $145825 in mains $48505 in vehicles and equipment and $37648 in meters hydrants and services
The increase in construction work in progress was related to the fact that due to the early onset of winter weather in 2007 there had been no capital projects in process at year end 2007 The Route One Wells SRF project was in process at year end in 2008
3
Page 12 2008 Annual Report
Special F unds
During 2008 Special Funds increased by a net amount of$369324 This asset category increased primarily as a result of an appropriation from retained earnings of $227200 to the Water Supply Protection Fund based on 2007 net earnings as allowed by Maine law
The Other Post Employment Benefits (or O PEB) Fund increased by a net amount of$132780 primarily due to funding contributions made during the year
The combined investment income in 2008 for all Special Funds was $12603 (as compared to $22893 in 2007)
Long-term Debt
Long-term debt increased by a net amount of $227987 in 2008 The District financed a major main replacement project on Route 1 in Wells during 2008 with a 20 year $757350 low interest SRF bond financed through the Maine Municipal Bond Banle Regular principal repayments in 2008 amounted to $500458
Current Liabilities
Current liabilities increased by a net amount of $172273 between 2007 and 2008 The major change for the year was an increase in accounts payable of $164338 The increase in Accounts Payable was related to the major project on Route 1 Wells which was in process at year end
Other Liabilities
Customer deposits for construction increased by the amount of $92395 while the post retirement benefit accrual increased by $54863 Deferred credits which are interest refunds received from bond refinancing decreased by $12862 due to the current year amortization of the deferred credits The net total increase in other liabilities was $134396
Condensed Statement of Revenues Expenses and Changes in Net Assets
2008 2007 Difference
Operating Revenue
Depreciation Expense Other Operating Expenses Net Non-operating (Income)
Total Expenses
Change in Net Assets before ContJibutions Contributions
Change in Net Assets
Beginning Net Assets
Ending Net Assets
$ 5337269 $ 5303336 $ 33933
845522 4071 871 (154408)
4762985
807932 3926819
(3791 ) 4730960
37590 145052
(150617) 32025
574284 _ 282333
572376 436734
1908 (154401 )
856617 1009110 (152493)
29124037 28114927 1009110
$2228Q654 $ 29l2UUl $ 856611
6
46 36
39730 7
3 (353)
(151)
36
29i
4
2008 Annual Report Page 13
Operating Revenue
The vast majority (about 99) of $559 million in 2008 operating revenue comes from two sources Metered water revenue and public and private fire protection charges
Metered water revenue ($457 million) - The Districts Annual metered customers are billed quarterly The billing includes a minimum charge (based on the size of their meter) for a minimum amount of cubic feet of water and a charge for each additional hundred cubic feet of water used above the respective minimums Its Seasonal customers are billed a minimum charge in the spring and billed again in the summer andlor in the fall if consumption exceeds the yearly minimum allowance based upon a separate seasonal rate schedule Metered water rates are regulated by the State of Maines Public Utilities Commission During 2008 metered water revenue increased by just 4 ($02 mill ion) due primarily to periods of unusually wet weather and decreased customer growth
Public and private fire protection ($71 million) - This revenue includes charges to local municipalities for hydrants (public fire) and privatenon-municipal organizations for ready to use water capacity for both hydrants and sprinkler systems Fire protection charges are also regulated by the State of Maines Public Utilities Commission Public and Private Fire Protection Revenue for 2008 increased by 11 from $69 million in 2007 This was due primarily to the 2007 increase in rates which became effective April 1 2007 Additional revenue came from new private fire customers during the year as well as new public fire hydrants
Depreciation Expense
Depreciation expense went from $807932 in 2007 to $845522 in 2008 an increase of 46 This increase can be attributed to the general growth in capital assets during 2008
Other Operating Expense
Non-depreciation operating expense increased from $393 million in 2007 to $407 million in 2008 by 37 The expenses consisted of
2008 2007 Difference Salarieswages $ 1655632 $ 1586301 $ 69331 43 Fringe benefits 1149282 1077237 72045 66 Purchased water power amp chemicals 461706 427322 34384 80 Operational amp maintenance supplies 290595 319329 (28734) (90) Legal and audit fees 64541 79677 (15136) (190) Contracted services amp Equipment Rentals 223197 257237 (34040) (133) Vehicle maintenance 51393 45892 5501 1l9 Bad Debt Expense 6526 (6526) (1000) Insurance 102533 109544 (7011) (65) Miscellaneous expenses 20285 17754 2531 (142 Regulatory Commission Exp-Other 52707 52707
$ 4071B2L ~_l926JU2 j) 145-gtQ)2 J~
Expense category explanations
Salarieswages - This line item represents the amount of salary and wages that were expensed in these years not the total salary and wages paid to the employees Portions of the amount of salaries and wages paid to the employees are capitalized and therefore shown on the Statement of Net Assets The pay rates for District employees were approximately 40 higher in 2008 than 2007 The employee cost of living raises accounted for the vast majority of the $69000 increase The remainder of the increase was due to a lower amount of capitalized labor during 2008
5
Page 14 2008 Annual Report
Employee benefits - The Districts portion of health insurance costs increased 40 due primarily to increased premium costs The number ofemployees insured varies but averages 39 employees in a given month
Purchased water power amp chemicals - Purchased Power costs increased by $32K over 2007 as a result of a 13 increase in the average cost per Kilowatt hour from 119 cents to 135 cents Filtration Plant Chemical costs were higher by $5K in 2008 a 28 increase from 2007 largely due to unit price increases Purchased water costs were down in 2008 by $(2K) Both purchased water and chemical usage were down somewhat due to the continued heavy reliance upon the Districts new Merriland River Well which produced 35 of the Districts total pumpage during its second year ofoperation (up from 31 in 2007)
Legal and Audit Fees - Legal Fees decreased ($ 16K) over 2007 as a result ofless expenses incurred during 2008 More than 75 of these expenses were due to a complaint first filed during 2005 with the Maine Public Utilities Commission concerning a dispute of the Districts Metering Policy and System Development Charge with respect to a large new development of seasonal cottages
Operational and maintenance supplies - This categOlY includes all material amp supply expenses related to the operation and maintenance of the Plant Distribution and Administrative areas and include items such as maintenance and repair parts lab supplies tools office supplies telephone waste disposal safety equipment and training and miscellaneous expenses These expenses decreased by ($29K) or (9) overall from 2007 One of the larger reasons for this decrease was due to the dredging of the Branch Brook which occurred in 2007 Another factor was a decreased level ofwater main breaks over the previous year
Contracted services amp Equipment Rentals - This category which includes a large array of services provided to the District by outside vendors decreased by (132) or approx ($34K) during 2008 The largest decrease involved source related consulting ($26K) from 2007 In addition contracted services at the Filtration Plant decreased by ($27K) largely due to the 2007 dredging project Distribution system repair services for mains hydrants and services as a group were up $17K
Bad Debt Expense - The District uses a five year averaging formula each year to determine the level ofbad debt expense required During 2008 it was not necessary to add any additional amount to the reserve based on this formula (The 2007 expense was $6K)
Insurance - Insurance costs decreased by ($7K) or (649) from 2007 The District was able to lower its insurance expense due to a combination of its competitive bid process and soft market conditions
Net Non-Operating Income
This item is primarily made up of $244762 of interest expense in addition to utility regulatory fees of $40691 These expenses were offset by $253285 of Tank Rental Revenues and a one-time gain of $164767 on the sale of an old storage tank lot as well as interest income of$20405
Contributions
Contributions occur when development takes place within the Districts service area The contributions for 2008 and 2007 were
2008 2007 Difference 00
Main Extensions $ 0 $ 0 $ 0 System Development Charges 210072 349742 (139670) Services 30000 50000 (20000) Meters 26962 31 192 ( 4 230) Miscellaneous 15299 5)00 9499 Totals $ 282 $ 436734 $ (1544012
6
2008 Annual Report Page 15
Overall Financial Position and Results of Operations
To determine the change in the Distrids financial position in the past year we have focused on two elements fmancial ratios and revenue stability
Financial Ratios
Two of the key financial ratios for analyzing the Districts financial position are the current ratio and the coverage ratio During 2008 the Districts current ratio declined from 171 to 134 while the coverage ratio improved from 224 to 229 The increase in the Districts coverage ratio in 2008 occurred largely due to the increase in miscellaneous income related to the land sale
Current Ratio 2008 2007
Current assets $ 1420828 $ 1521587 Current liabilities 1059731 887458
Current Ratio 134 171
Coverage Ratio 2008 2007
Operating revenue $ 5337269 $ 5303336 Non-operating Rental Revenue 253285 224054 Interest income 20405 51 845 Miscellaneous income 168445 9848 Gross revenues 5779404 5589083
Operating expenses 4917393 4734751 Depreciation (845522) (807932) Expenses 4071 871 3926819
Net available - debt service 3
Principal payments $ $ 500219 Interest 240859
$ 741078
Coverage ratio 229 224
Revenue Stability
Most of the Districts operating revenue 99 in both 2008 and 2007 comes from water assessments These revenue sources are stable and were relatively unchanged between 2008 and 2007
Water rates both metered and fire protection are regulated by the State of Maines Public Utilities Commission (PUC) The PUC sets rates that allow the District to maintain operations and pay debt service The Districts last rate increase became effective on 4112007
In addition the Districts metered water customer base is not concentrated Residential customers who make up 11497 of the Districts 12736 water connections (903 ) provided 603 of all operating revenue in 2008 and 60 0 in 2007 Non-residential metered customers represented 253 of all operating revenue in 2008 and 258 in 2007
7
Page 16 2008 Annual Report
Fire protection (public and private) was 13 3 of all operating revenue for 2008 up 2 from 13 1 in 2007
Operating revenue by type
2008 2008 2007 2007
Metered - residential $ 3218754 603 $ 3184295 600
Metered - non-residential 1352374 253 1365368 258
Public fire 606420 114 597781 11 3
Private fIre 102000 l9 97016 l8
Other operational revenue 57721 ll 58876 ll
Total operating revenue L~17269 1000 $ 5303 336 100Q
Significant Changes to Individual Funds
Operating and Management Fund
Operating revenue increased only by 6 in 2008 largely due to wet summer weather
Operating expenses (excluding depreciation) were up 37 overall from 2007
Water Supply Protection Fund
2008 and 2007 Revenue 2008 2007 Difference
Interest Income 9287 $17483 $ (8196) (469)
2008 and 2007 AdditionslWithdrawals 2008 2007 Difference
U 27200 1000Additions to Fund $Q
1000Withdrawals from Fund u $)~
System Development Fund
2008 and 2007 Revenue 2008 2007 Difference
Interest Income $ 25 $14 $ 11 78 6
8
2008 Annual Report Page 17
Other Post Employment Benefits Fund (OPEBF)
2008 and 2007 Fund Balance 2008 2007 Difference
Fund Balance 225 952 $ 931T $ 132~ 1425
Significant Budget Variances
The District is not legally required to adopt budgetary accounting and reporting However an annual budget is prepared by management and approved by the Board of Trustees The budget is prepared for the operating revenues and expenses
Significant Capital Asset and Long-term Debt Activity
Every year the Superintendent prepares the capital budget with input from the management staff He submits this to the Board of Trustees for approval If a capital expenditure is incurred during the year which is not included in the capital budget the Superintendent will submit this expenditure to the Board of Trustees for supplemental approval
Overall utility property increased by $96 million from $4624 million to $4720 million The allowance for depreciation grew by $41 million and construction work in progress increased by $57 million Net utility property increased from $3410 million in 2007 to $3522 million in 2008
Long Term Debt
During 2008 the District borrowed $8 million in a 20 year serial bond from the Maine Municipal Bond Bank for a large water main replacement project The District also retired $5 million oflong term debt
The total bonded debt (both the Long-term debt and the current portion) activity for 2008 is detailed below
Beginning Balance Issues Retires End Balance
$5085054 $152350 [$500458) ~1946
REQUESTS FOR INFORMATION
This financial report is designed to provide a general overview of Kennebunk Kennebunkport and Wells Water Districts finances Questions concerning any of the information provided in this report or requests for additional financial information should be addressed to Wayne A BrockWay Tfeasurer KKampW Water District PO Box 88 Kennebunk ME 04043
9
Page 18 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT DECEMBER 31 2008 and 2007
BASIC FINANCIAL STATEMENTS
Berry Ta lbot Royer Fa lmouth Maine
2008 Annual Report Page 19
Exhibit A
KENNEBUNK KENNEBUN KPORT AND WELLS WATER DISTRICT STATEMENTS OF NET ASSETS
DECEMBER 31 (Restated)
ASSETS 2008 2007
Current Assets
Cash and Cash Equi va lents $ 4313 14 $ 974870
Accounts Receivab le - Trade Net 224082 247368
Accounts Receivable - Other 1839 131 6
Bond Proceeds Recei vab le 470577 0
Materials and Supplies Inventory 204504 2104 14
Prepaid Expenses 88 51 2 876 19
Total Current Assets 1420828 15215 87
Other Special Fund s Water Supply Protection Fund 44 745 8 210939
System Development Fund 1033 1008
Other Post Employment Benefits Fund (OPEBF) 225 95 1 93171
Total Other Special Funds 674442 305 11 8
Utility Plant in Service 47202686 4623 992 3
Less Accumul ated Depreciati on ( 125 4583 1) (12138279)
Net Utility Pl ant in Service 34656855 34 101 644
Construction Work in Pro gress 567098 0
Net Utility Plant 352 23953 34 10 1644
Other Property Non-Utility Property 225 91 22 591
Deferred Charges
Un amorti zed Bond Issue Costs 7503 71 04
TOTAL ASSETS 37 34 93 17 35 958 044
LIABILITIES
Current Liabi lities
Accounts Paya ble 27 1511 10 7 173
Other Accrued Liabilities 2588 57 22 2945
Capital Lease 0 56882
Current Portion of Long-Term Debt 529363 50045 8
Total CurTent Li ab iliti es 105973 I 887 458
Long-Term Debt 4 8 12583 4 584 596
Deferred Credits Customer Adv ances for Construction 340766 2483 7 1
Deferred Bond Interest 59 3 I I 72 173
TOlal DefelTed Cred its 400077 320544
Post Retirement Benefits 1096272 1041409
TOTAL LIABILITIES 7368663 68 34 007
liT ASSETS
In ves led in Capital Assets Net of Relaled Debt 29 88 95 10 29023 694
Unrestricted 9 1144 100 3 43
TOTAL NET ASSETS $ 29 9806 54 $ 29 12403 7
The Accompanying Notes are an Integral arl of These Statements
Ile ry Talbo Ro) ltI Flmouth Maille 10
Page 20 2008 Annual Report
Exhibit B
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT STA TEMENTS OF REVENUES EXPENSES AND CHAN GES IN NET ASSETS
YEARS ENDED DECEMBE R 31
(Restated) 2008 2007
OPERA TING REVENUES Metered-Residential $ 3218 754 $ 3184295 Metered-Commercial J 3523 74 1365368 Public Fire Protection 606420 597781 Private Fire Protection 102000 97016 Local Municipalities 491 55 48181 Miscellaneous Service Revenues 8566 10695
Total Operating Revenues 5337 269 5303336
OPERA TING EXPENSES Operation and Maintenance (Schedule 2) 407 187 1 3926819
Depreciation 845522 807932
Total Operating Expenses 491 73 93 473475 1
OPERA TING INCOME 419876 568585
NON-OPERA TING INCO ME Rental Revenues 253285 224054
Interest Income 20405 51845
Merchandise and Jobbing Income 3089 51 72
Miscel laneous Non-Utility Income 589 4676
Gain on Disposal of Utility Plant 164767 deg Total Non-Operating Income 442135 285747
NON-OPERATING EXPENSES Interest Expense 244762 240859
Taxes Other than Income 40691 39747
Amortization of Bond Issue Costs 699 793
Miscellaneous Non-Utility Expense 1575 55 7
Total Non-Operating Expenses 287727 281 95 6
CHANGE IN NET ASSETS BEFORE CONTRIB UTIONS 574284 572376
CONTRIB UTIONS Main s Services Meters and Hydrants 282333 436734
CHANGE IN NET ASSETS 8566 17 10 09 11O
NET ASSETS - AT BEGINNING OF YEAR 291 24 037 28114927
NET ASSETS - AT END OF YEAR $ 29980654 $ 29 1240 37
The Accompanying NOl es are an Integral Part oj Th ese Sta tements
J I Berry Tal bot Rover Fal mouth Mnin~
2008 Annual Report Page 21
Ex hibi t C
KENNEBUN K KENNEBUN KPORT AND WELLS WAT ER DISTRICT
STATEMENTS OF CASH FLOWS YEARS ENDED DECEMBER 31
2008 2007 CASH FLOWS FROM O PERATING ACTIV ITIES
Cash Rece ived from Customers $ 536627 1 $ 52998 17
Cash Payme nts to Suppliers and Contractors ( 1157 11 9) ( 1321 240)
Cash Payments to Employee Serv ices (2697475) (2584039)
Net Cash Provided by Operating Acti vities 15 11 677 1394538
C ASH FLOWS FROM CAPITAL AND fmL ATED FI NANCI NG ACTIVITI ES Proceeds from Lo ng -Tenn Borrowings 286 773 900000
Re payment of Long -Tenn Debt (557340) (554 683)
Transfer of Funds from (to) the Water Supply Protection Fund (227 200) 252502
Transfer of Funds from (to) the Other Post Employment Benefits ( 132 780 ) 70608
Proceeds from Sa le of Fixed Assets 57 4123
Gain on Sale afF ixed Asse ts 164767 0 In terest Paid (259 630) (25 I 3 48)
Acqui si ti ons and Construct ion of Operating Property ( 1967888) (2 548664)
Payment of Bond Issue Costs ( 1099) 0
Contributi ons in Aid of Cons tructi on Received 374 728 54 6046
Net Cash Used by Capital and Related Financ ing Acti viti es (231961 2) (15 8 1416)
CASH FLOWS FROM INVESTING ACTIVITIES Rent In come 253285 22 4054
Interest Income Recei ved 20405 5 1845
Reinv ested I nves tm ent In come ( 17497) ~ Net Cash Provided by Inves ting Activ ities 264 379 258402
NET INCREASE (DECREASE) IN CASH AND CASH EQ UIVAL ENTS (5435 56 ) 71 524
C ASH AND CASH EQUIVALENTS - BEGINNING OF YEAR 974 870 9033 46
CASH AND CASH EQUIVALI~NTS - END OF YEAR $ 431 314 $ 974870
RE CONCILIATION OF OPERATING INCOME TO NET CASH PRO VIDE D BY OPERAT1NG ACTIVITIES
Operating Income $ 419876 $ 568585
De prec iation 845522 807932
Jobbing Income 3089 5172
Miscellaneous Non-Utility Income 589 553
Taxes Other tha n I ncome (40691) (39 747 )
Mi sce llaneous No n-Utili ty Expense ( 1575) (557)
Changes in Asse ts and Liab i Iiti es (Increase) Decrease in
Accounts Receivab le 22763 ( 10373)
In ventory 5910 26 64 3
Prepa id Ex pense (893) 23395
(Decrease) Increase in Accou nts Payab le 164338 (324 77)
Oth er Acc ru ed Liabi I ities 37886 5824
Post Ret irement Benefits 54 8 63 39588
Net Cash Pro vided by Ope rati ng Acti vi ties $ 1 5 11 677 $ 139453 8
SUPPLEMENTAL DISC LOSURE INFORMATlOl
Equ ipment Purchased Through Non -cash Transactions pound 0 $ I I 1345
The Accompanying Noles arc unlnlegm Por i aThese Slulel11en ll
Beny 1 athol ROI CI Fdimolilh Mai ne 12
Page 22 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 1 - SUMMARY OF ACCOUNTING POLICIES
The summary of significant accounting policies of Kennebunk Kennebunkport and Wells Water District hereinafter called the District are presented to assist in understanding the representations of the District s management who is responsible for their integrity and objectivity These accounting policies conform to accounting principles generally accepted in the United States of America and have been consistently applied in the preparation of the financial statements
Nature of Business
The District was established in 1921 as a quasi-municipal corporation organized by a special act of the Maine State Legislature to provide and maintain a water treatment and distribution system for the inhabitants of the District The District serves the Towns ofKennebunk Kennebunkport Wells Ogunquit and portions of Biddeford Arundel and York The District is governed by a four member Board of Trustees one elected from each of the Towns of Kennebunk Kennebunkp01i Ogunquit and Wells The District is regulated by the Maine Public Utilities Commi ssion hereinafter called the Maine P U C The District extends credit to its customers that consist of residential commercial and governmental entities at regular terms without collateral
Basis of Accounting
The financial statements of the District have been prepared on the accrual basis of accounting and accordingly reflect all significant receivables payables and other liabilities
13
2008 Annual Report Page 23
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 1 - SUMMARY OF ACCOUNTING POLICIES (Contill ued)
Basis of Presentation
The financial statements have been prepared in confonnity with accounting principles generally accepted in the United States of America as applied to governmental units utilizing an enterprise fund to account for its operations that are financed and operated in a manner similar to private business enterprises The intent of the governing body is that the periodic determination of revenues earned expenses incurred and net income is desired for purposes of facilitating management control and accountability The District complies with Governmental Accounting Standards Board (GASB) Statement No 20 relating to Governmental Entities that use Proprietary Fund Accounting and No 34 related to basic financial statements and management discussion and analysis report For enterprise funds GASB Statement Nos 20 and 34 provide the District the option of electing to apply F ASB pronouncements issued after November 30 1989 The District has elected not to apply those pronouncements
Proprietary Funds distinguish operating revenues and expenses from non-operating items Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary funds principal ongoing operations The principal operating revenues of the Districts proprietary funds are the net charges to customers for water usage Operating expenses include expenses on source and pumping operations and maintenance water treatment transpOliation and distribution operations and maintenance customer account administrative and general and depreciation on capital assets All revenues and expenses not meeting this definition are reported as non-operating income and expenses Rental revenues from various wireless cellular companies are treated as non-operating income
Utility Plant
Utility plant is stated at cost and depreciation is calculated on the straight-line method at rates established by the Maine Pue Useful lives pursuant to Chapter 680 of the Maine Pue range from 5 to 100 years Utility property retirements are charged in total to the accumulated depreciation account when they occur
Capitalization Policy
Expenditures that materially increase values change capacities or extend useful lives are capitalized The amounts charged to utility plant accounts represent all reasonable and necessary costs including labor materials overhead equipment charges and interest costs incurred during the construction period Routine maintenance and repairs are expended as incurred
14
Page 24 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 ami 2007
NOTE I - SUMMAR Y OF A CCOUNTING POLICIES (Continued)
Contributions in Aid of Construction
Pursuant to GASB Nos 33 and 34 contributions in aid are reported as income
Cash and Cash Equivalents
For purposes of the statement of cash flows the District considers all highly liquid investments with an initial maturity of three months or less to be cash equivalents
Inventory
Materials and supplies inventories are valued at the lower of cost or market using the weighted average cost method
Unamortized Bond Issue Costs
Costs incurred to issue long-term bonds together with discounts allowed at the time ofpurchase are amortized on a straight-line basis over the term of the bond issue Amortization expenses for 2008 and 2007 were $699 and $793 respectively
Allowance for Bad Debts
The District uses the allowance method to account for uncollectible accounts receivables The allowance for doubtful accounts is based on prior years experience and managements analysis of possible bad debts
Use of Estimates
The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the rep0l1ed amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and reported amounts of revenues and expenses during the repol1ing period Actual results could differ from those estimates
15
2008 Annual Report Page 25
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 2 - DEPOSIT AND INVESTMENTS
Custodial Credit Risk
Custodial credit risk is the risk that in the event of the banks failure the District will not be able to recover the value of its deposits and investments that are in the possession of an outside party
Deposits
As of December 312008 $201645 of the Districts bank balance of $451659 was subject to custodial credit risk as follows
Collateralized with securities held by the pledging bank in the District s name $ 20164~
Investments
The State of Maine authorizes the District to invest in obligations backed by the US government and agencies repurchase agreements and certain corporate stocks and bonds
The Districts MBIA-Class investment is in a local government investment pool designed to make the managing of public funds safer and easier to access The investment is backed by corporate bonds US Treasury and Agency bonds mortgage backed securities and a money market fund The MBIA - Class investment pool is rated AAA-VI
At December 31 2008 investments consi sted of the following
Fair Market Maturity Value
MBIA Class Investment Pool NA U14442
16
Page 26 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 3 - OTHER SPECIA L FUNDS
The Board of Trustee s has internally restricted funds for future use These special fund balances as of December 312008 and 2007 are as follows
Water Supply Protection Fund
Pursuant to Sec 135-A MRSA Sec 6113 of State of Maine law a consumer-owned water utility may establish a water supply protection fund to which a sum may be credited annually from surplus funds The balance of the fund as of December 31 2008 and 2007 was $447458 and $210939 respectively Please refer to Note 9 for further discussion of this fund
System Development Fund
In accordance with the Maine P Uc regulations the District is authorized to impose a charge to customers who expand their water capacity All funds collected must be segregated and maintained in a separate interest bearing account and the revenue dedicated as required by 1m The District submits to the Maine PUc a financial activity repoli annually The balance of the fund as of December 31 2008 and 2007 was $1033 and $1 008 respectively
Other Post-Retirement Benefits Fund
In accordance with Statement of Financial Accounting Standards (SFAS) No1 06 as amended by No 132 Employers Disclosure about Pensions and Other Post-Retirement Benefits the District provides certain health care and sick time benefits for retired employees Substantially all of the District s employees may become eligible for those benefits if they reach normal retirement age while working for the District The District started funding the Other Post-retirement Benefits in 2006 The cash balance at December 312008 and 2007 was $225952 and $93171 respectively The net periodic benefits cost based on the actuarial repOli for the years ending 2008 and 2007 were $143026 and $121666 respectively
NOTE 4 - ACCOUNTS RECEIVABL E - TRA DE
The amount for accounts receivable is shown as net of the allowance for bad debts as follows at December 31
2008 2007
Accounts Receivable $ 231 891 $ 255602
Less Allowance for Bad Debts (7 809) (8234)
$ 224Q82 $ 247 36pound
17
2008 Annual Report Page 27
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 5 - UTILITY PLAN T AND EQUIPMENT
The following is a summary of property plant and equipment at December 31
Depreciation Rate Beginn ing Add itions Retirement Ending
Organizational Costs N A $ 50709 $ 0 $ 0 $ 50709 Land N A 28 19729 154 0 2819883 Structures 2 - 3 4042463 29352 0 4071 815 Impounding Dams
And Reservoirs 2 58443 6834 0 65277 Intake and Suction
Mains 15 17455 0 17455 Wells 2 855 590 296 0 855 886 Pumping Equipment 4 1833 137 22735 0 1855872 Purification
Equipment 2 1236332 49608 0 1285 940 Tanks and Standpipes 133 - 4 2530785 0 0 2530785 Transmission and
Distribution Mains 1 24363767 695255 (145825) 24913197 Services 3 4458076 341739 (7450) 4792365 Meters 4 14 15310 66510 (25998) 1455822 Fire Hydrants 15 782158 39749 (4200) 817707 General Equipment 10 1775969 148557 (254553) 1669973
46239923 1400789 (438026) 47202686 Less Accumulated
Depreciation (12138279) (845522) 437970 (12545831 ) Construction Work in Progress 0 5671098 0 567098 Net Property and
Equipment $ 34JOL644 $ U22J65 $ (56) $3522953
The depreciation expense for the years ended December 31 2008 and 2007 was $845522 and $807932 respective ly
18
Page 28 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 6 - LONG-TERM DEBT
Bonded indebtedness and land mortgage payable including amounts due currently are summarized as follows at December 31
Bonds Payable
Issue Maturity Beginning Ending Rate Date Date Balance Addition Retirement Balance
500 -785
613 - 675 522 - 652
209 - 429
300 - 570 180 - 625
284
7-88 5-91 10-94
10-03
10-05 10-06
11-08
November 20 18
October 20 11 November 2014
November 2018
November 2020 November 202 1
October 2028
$ 748386
300000 420000
916666
866668 933334
0 4185054
$ 0
0 0
0
0 0
757350 757350
$ (48793)
(75 000) (60000)
(83333)
(66666) (66666)
0 (400458)
$ 699593
225000 360000
833333
800002 866668
757350 4541946
Mortgage Payable - Land 42 11-07 October 2016 900000
$ 5085054 $ _ ----0
0 _ (100000)
11500458) 800000
5341946
Current
Long-term
$ 500458
4584596
$ 5085054
$ 529363
4812583
5341946
Annual scheduled maturities of long-term debt are as follows
Year Principal Amount
Interest Amount
2009 2010 2011 20 12 201 3
2014-2018 2019 - 2023 2024 - 2028
$ 529363 530526 531741 476012 477847
2031768 533937 230752
liJ1L946
$ 250295 225756 197964 170178 145 938 387751
64444 20027
$ 14623 53
19
2008 Annual Report Page 29
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 7 - CAPITAL LEASES
During 2007 the District leased equipment under an agreement that is classified as capital leases The cost of the equipment under capital lease is included in the statement of net assets as utility plant in service in the amount of$114298 Accumulated amortization of the leased equipment at December 312008 and 2007 was $19559 and $8129 respectively Amortization of assets under capital leases is included in depreciation ex pense The capital lease was paid in full in 2008
NOTE 8 - DEFERRED CREDIT
At December 31 2008 and 2007 the deferred credits consisted of
Customer Advances for Construction
The District receives advances for construction from or on behalf of customers Unused advances are refunded to the customers once the projects are completed Customers advances aggregated to $340766 and $24837 1 in 2008 and 2007 respectively
Deferred Bond Interest
Refunds received from bond refinancing are capitalized and amortized over the remaining life of the bond decreasing interest expense in the current and subsequent years The total reduction of interest expense for years ended 2008 and 2007 was $12862 and $15 I 04 respectively Deferred bond credit for the years ended 2008 and 2007 was $593 11 and $72173 respectively
NOTE 9 - APPROPRIA TIONS OF NET ASSETS
The District has establ ished appropriated net assets for various purposes At December 312008 and 2007 appropriated net assets were as follows
Funded Debt Retired Through Surplus
The Di stricts policy is to appropriate fro m net income annually an amount equal to the principal payment of the bonds Appropriations at December 31 2008 were $400458 The appropriated funded debt retired through surplus balance at December 31 2008 and 2007 was $13 3605 02 and $12960044 respectively
20
Page 30 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 9 - APPROPRIA TIONS OF NET ASSETS (Continued)
Water Supply Protection Reserve
Pursuant to Sec 135-A MRSA Sec 6113 of State of Maine law a consumer-owned water utility may establish a water supply protection fund to which a sum may be credited annually from surplus funds The annual credit may not exceed 5 of the prior years total revenue Interest earned in the fund must remain in the fund and be used solely for the purposes of the fund For the year ended 2008 there was an adjusted Public Utility Commission calculated net income of $255566 and a maximum allowed appropriation of $274988 Due to lack of operating cash the Board of Trustees decided not to appropriate in 2008 By Maine state law the District is allowed to appropriate within one year after the District s year end The Board reserves the right to exercise this option The interest income for the years ended 2008 and 2007 was $9287 and $17483 respectively The cumulative balance of the reserve at December 31 2008 and 2007 was $447426 and $438139 respectively
Mortgage Payment Appropriation
The District appropriates from net income annually an amount equal to the years principal payment on the mortgage Appropriations for the year ended 2008 was $100000 The appropriated mortgage payment balance at December 31 2008 and 2007 was $450000 and $350000 respectively
NOTE 10 - EMPLOYEE RETIREMENT PLAN
Effective july 1 1996 the District became a participant of the Maine State Retirement Systems (MSRS) cost sharing multiple employer consolidated retirement plan Accordingly due to the consolidation details ofthe pension obligation pertaining to the District can no longer be presented Additional information may be obtained from the MSRS
Under the participating local district (PLD) consolidated retirement plan participants contribute 65 of earnable compensation The Districts contribution to the plan is approximately 3 of earnable compensation This amount is either increased or decreased by the amortization of the Districts Initial Unpooled Unfunded Actuarial Liability (IUUAL) over the next 9 years from july 1 2006 The Districts net contributions for the years ended 2008 and 2007 were $44531 and $43160 respectively
Employees participating are eligible for normal retirement upon attaining the age of sixty and fi ve or more years of service or early retirement after compl eting twenty-five or more years of creditable service Vested participants are entitled to a retirement benefit equal to a fraction of the average final compensation multiplied by the years of membership service (discounted for early retirement)
21
2008 Annual Report Page 31
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 11 - INCOME TAXSTATUS
The District qualifies as a tax exempt organization under the provisions of the Internal Revenue code and is not subject to any State or Federal income taxes
N OTE 12 - 7 TEST
Pursuant to Chapter 670 of the Maine Pue regulations a water utility must annually determine if in of any three consecutive years its adjusted net income has equaled or exceeded 7 of the utilityS annual operating expenses This test is calculated by multiplying 7 of the total utility operating expenses which are composed of operation and maintenance expenses depreciation and amortization and taxes other than income taxes
For years ended 2008 and 2007 the Districts adjusted net income did not equal or exceed 7 of its annual operating expenses
NOTE 13 - RISK MANA GEMENT
The District is exposed to various risks of loss related to torts theft of damage to and destruction of assets errors and omissions and natural disasters for which the District carries commercial insurance Based on the coverage provided by commercial insurance purchased the District is not aware of any material actual or potential claim liabilities that should be recorded at December 31 2008 Settled claims have not exceeded insurance coverage for any of the past three fiscal years
Litigation
The District is subject to certain legal proceedings and claims which arise in the normal course of conducting its activities In the opinion of management the District has defensible positions
NOTE 14 - REVENUE FROM OPERA TING LEASES
The District leases various water tank sites to wireless cellular companies under long-term operating leases The leases are primarily five-year terms with consecutive renewal terms Rental increases are generally equal to the change in the CPI index during such year Rental revenues are recognized as earned over the term of the leases For years ended 2008 and 2007 total rental revenue was $253285 and $224054 respectivel y
22
Page 32 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 312008 and 2007
NOTE 15 - OPERA TING LEASE COMMITMENT
The District entered into a five-year agreement to license accounting software equipment and services with an application service provider The agreement expired on June 30 2008 and was renewed for a three-year period which commenced on July 1 2008 Under the agreement the District is obligated to pay minimum annual license fees as follows
Year Amount 2009 $ 60727 2010 60727 2011 30364
License fees for the years ended 2008 and 2007 were $54413 and $48098 respectively
NOTE 16 - PRIOR PERIOD ADJUSTMENT
The District has restated its previously issued 2007 financial statements due to advances for construction in the amount of$I006382 This liability represents many years of accumulation of monies given to the District by customers for projects to be done for them The monies had been used and the projects had been completed The utility assets had been transferred to the District This liability occurred before the adoption of GASB Statement No 34 As a result of the adjustment the 2007 beginning net assets were increased by $1006382
NOTE 17 - SUBSEQUENT EVENT
In preparing these financial statements the District has evaluated events and transactions for potential recognition or disclosure through October 262009 the date the financial statements were available to be issued
Since early 2005 the District has been involved in a series of disputes over its metering policy and system development charge (SOC) as it relates to a large seasonal cottage complex located in the Town of Wells Despite the Maine Public Utility Commissions (MPUC) upholding ofthe Districts metering policy this developer has continued to dispute the calculation ofthe appropriate SDC as it relates to this complex This same developer was an intervenor in the Districts annual Tariffupdate filed in May 2006 This Tariff was subsequently approved on February 7 2008
During 2008 the Maine Supreme Court upheld the Districts individual metering policy and therefore the only matter left to resolve with this issue is for the MPUC to decide on the revised SOC rate filing In January 2009 the District and the developer signed a settlement agreement which formed the basis for a stipulation agreement that has been submitted to the MPUC for inclusion with the SDC filing The Di strict subsequently received $28 633 in the form of additional SDCs from the developer in April 2009 The MP UC approved the new SDC tariffwith an effective date of July 21 2009
23
2008 Annual Report Page 33
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 18 - RECLASSI FICA TIONS
Certain reclassifications have been made to the prior years financial statements to conform to the cun-ent year presentation These reclassifications had no effect on previously reported results of operations or net assets
24
Page 34 2008 Annual Report
KENNEBUNK KENNEBUN KPORT AND WELLS WATER DISTRICT DECEMBER 31 2008 and 2007
SUPPLEMENTARY INFORMATION
Gerry Talbo Roye r Falmollth Mai ll e
2008 Annual Report Page 35
KENNEBUNK KENNEBUNKPORT AND WELLS VATER DISTRICT Schedule 1 SCHEDULES OF CHANGES IN NET ASSETS
YEAR ENDED DECEMBER 312008 (With Comparative Totals for 2007)
Appropriated Water Supply
Protection Funded Debt Fund Contributions (Restated)
Retired Mortgage and Restricted in Aid of 2008 2007 Through Surplus Payment Reserves Construction UnaPEropriated Total Total
BALANCES - BEGINNING OF YEAR $ 12960044 $ 350 000 $ 439148 $ 0 $ 15374845 $ 29124037 $ 28 114927
1et Income Contributions in Aid for Construction Transfer of the 8aJance of Contribution in Aid Cunent Year Loan Pri ncipal Payments Current Year Appropriation
BALANCES - END OF YEAR $
0 0 0
400458 0
13360502 $
0
0 0
JOO OOO 0
450000 $
93 12
0 0 0 0
448460 $
0 282333
(282333) 0 0 0 $
564972
0 282333
(500 45 8)
0 15721 692 $
574284
282333 0 0 0
29980654 $
572376 436734
0 0 0
29 124037
N
Berry Talbot Royer Falmourh Maine
VI
Page 36 2008 Annual Report
Sc hedul e 2
KENNEBlI NK KENNEBUNKPORT AND WE LLS WATER DISTRICT SCHEDULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
2008 2007 SOU RC E AND PUMPING OP ERA nONS
Labor $ 106640 $ I 12706 Office r 74 12 858 1 Pensions and Benefits 82777 8236 5 Purchased Water 23 67 4454 Purchased Power 242 197 2 147 14 Transportation Expense 38 80 383 5 In su rance - Vehicles 697 178 5 Materials and Suppl ies 1868 15 16 Con tractua I Services 20419 56024 Insurance - Workers Compensat ion 3665 3340
Tota l Source an d Pumping Operations 471922 489320
SOURCE AND PUMPING MAINTENANCE Labor 169 5 I 6 14 6957 Officer 11 782 11 189 Pensions and Benefits 131583 107395 Materia ls and Supplies 711 63 711 53 Co ntractu al Services 18 132 45784 Transportation Expense 6 167 5000 Insurance - Veh ic le s 1 108 2328 Insurance - Workers Compensation 5826 4355
Total Source and Pumping Maintenance 415277 394 161
WAT ER TREATMENT EXPENSES Labor 177355 173732 Officer 12328 13228
Pens ions and Benefits 137668 126962 Purchased Power 17500 15891
Materials and Suppli es 23414 196 11
Chemicals 178 805 73900
Contractual Services 20340 18359
Transportation Expe nse 6452 5911
Insu rance - Vehicles 1 159 2752
In surance - Workers Compensat ion 6095 5 149
Tota l Water Treatme nt Expenses 581116 555495
TRANSPORTATION AND DI STRIBUTION EXPENSES - OPERAnONS Labor 351966 32075 3
Officer 24464 24422
Pensi ons and Benefits 273205 234404
Purchased Power 12 00 I 10339
Materials ane Supp li es 75 87 10 673
Conu-actual Services 150 I 1285
Tran sportation Expense 12805 10 914
Insuran ce - Vehi cles 230 I 5080
Insurance - Wo rkers Co mpensatio n 12096 9506
TOla l Tran spo rtati on and Distribution Expenses - Upetat ions 697 926 627 376
Berry 1 Ibol Ro er r tl muul ll ivla lne 26
2008 Annual Report Page 37
Schedule 2 (Continued)
KENNEB UNK KE INEBUNKPORT AN D WELLS WATER DISTRICT SCHED ULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
TRA NSPORTATION AND DlSTR IBlJTJO N EXPENSES - MAINTEN ANCE Labor Oficer Pensions and Benefits Materials and Suppl ies Contractual Services Transportation Expense In su ran ce - Vehicles Insurance - Worke rs Compensation
Total Transportation and Distribution Expenses - Maintenance
$
2008
232048
16128 180 i 22 71269
66011 8442
1517
7975
583512
$
2007
228327
17385 i 66 860 104312
491 37
7769
36 16
6767
584 173
CUSTOMER ACCO UNTS EXP EN SES La bor Officers Pensions and Benefit s Materials and Sup plies Contractual Serv ic es Transpotation Expense Insurance - Vehicles Insurance - Workers Compensat ion
Bad Debt Expense Total Customer Accou nt Expenses
146412
3525 i 79508
4 i 68 8
64369
5327
957 3520
0
377032
136 671
32435
11 4838
37394
67 329
4650
2165
4657
6526 406 665
ADM IN ISTRATIVE AND GENERAL EXPENSES Labor Officers Pens ions and Benefi ts Purchased Power Materials and Supplies Contractual Services Professional Regulation Insu rance - Ge neral Liability Transportation Expense Insurance - Vehicles In surance - Workers Compensation Miscellaneous Expense
Total Administrative and Ge neral Expenses
228650
135678
264422
8834
73607
96966
52707
42416
83 19
1495
11707 20285
945086
229567
130348 244414
8023 7467 1
98996
0 44498
7811
3636
991 2 17753
869629
TOTAL OPER ATING EXPE NS ES $ 407 1871 $ 3926819
Berry Talbo Royer r Imouh ld ~lIlc 27
Page 38 2008 Annual Report
2008 OPERATIONAL REPORT
PERSONNEL
Education
The Districts employees attended several educational meetings and seminars covering many subjects such as
Forklift Safety Hearing Protection Electrical Safety HDPE Piping Systems Confined Space Back Injury Protection AC Systems Program Respiratory Protection Bloodborne Pathogens Water Utility Symposium Trenching amp Excavation Class 52 Pipe Alternatives Field Biological Hazards Certification Exam Review Construction Excavation Hazardous Communication LockoutTagout Training Arc Flash amp Blast Protection Introduction to SCADA Care of Emergency Generators Cross Connection Control Water System Master Planning 2005 National Electrical Code Healthy amp Productive Workplace Personal Protection Equipment Hands on Disinfection with Chlorine Incident Command System (ICS) Cross Connection Control Certification National Incident Management System (NIMS)
SERVICES
New Installations Renewals Total Active Services
183 149 10538
METERI NG
Meters
Number in service at beginning of year 12558 New installations 178 Number in service at end of year 12736
Meters serving seasonal customers are installed in the Spring and after removal during the Fall are tested and repaired as needed then stored for the winter Area plumbers set seasonal meters in a cooperative program along with District personnel which is not only beneficial to the District but to the customer and the plumber as well As a result of the cooperation received from the area plumbers the success of the program has continued
2008 Annual Report Page 39
MAINS
DISTRIBUTION MAINS IN SERVICE (FEET)
SIZE 2007 ADDED RETIRED 2008 Deep 20 66751 2578 69329 Deep 16 86240 684 86924 Deep 12 142867 2721 145588 Deep 10 145845 101 3700 142246 Deep 8 308564 2342 1331 309575 Deep 6 164042 67 6299 157810 Deep 4 18137 125 18262 Surface 4 3801 3801 Deep 3 9310 9310 Surface 3 18122 18122 Deep 2~ 634 634 Surface 2~ 388 388 Deep 2 59481 238 248 59471 Surface 2 26586 240 26346 Deep 1~ 918 918 Surface lYz 7062 7062 Deep lW 3225 3225 Surface lX 3034 3034 Deep 1 10257 10257 Surface 1 20449 240 20689 Deep 2856 2856 Surface 3915 3915
1102484 9096 11818 1099762
GATE VALVES INSTALLED
1 lX 2 4 6 8 10 12 16 20
1 3 3 19 4 8 2
Page 40 2008 Annual Report
2008 MAINS INSTALLED
TOWN LOCATION SIZE MATERIAL LENGTH REMARKS
Kennebunk Alewive Road 8 0 1 2 Main Relay 10 01 2
12 PE 240 12 01 732
Independence Park Dr 8 DI 25
Wilbery Lane 8 DI 185 Main Relocation Port Road 8 DI 3
12 DI 67
High Street 8 DI 120 Main Relocation
Kennebunkport Fishers Lane 16 DI 684 Main Relay
Wells Devito Lane 2 Copper 3 Main Relay 4 PE 125
Orchard Lane 1 PE 240 Seasonal Main Relay
Island Beach Road 6 01 49 Main Relay 8 PVC 226
Ocean Avenue 2 Copper 12 Main Relay 10 DI 45
Webhannet Drive 6 DI 2 Main Relay 10 DI 21
12 DI 732
Post Road (Route One) 20 DI 1235 Main Relay
Avandah Way 8 DI 28
Kimball Lane 8 DI 24
Bourne Lane 10 DI 33
Buzzell Road 8 01 180 Main Extension
Gateway Drive 12 PVC 568 Main Extension
Heritage Drive 12 PVC 382
Harriseckett Road 8 DI 964 Main Extension
Charles Wesley Court 8 PVC 540
Ogunquit Route One 8 DI 36 Main Relay
20 DI 1343
Kings Lane 8 01 6
Belm Lane 6 DI 16
8 DI 3
Kingfield Lane 2 Copper 16
Grasshopper Lane 2 Copper 7
Biddeford Second Street 2 PE 200 Main Extension
TOTAL 9096
2008 Annual Report Page 41
HYDRANTS
During 2008 4 public and 14 private hydrants were insta lled and 0 private hydrants became public making a total of 695 publ ic and 229 private hydrants in t he Districts system
NEW INSTALLATIONS
Town No Ow nership Location
Kennebunk 1 Private Shoppers Vi llage Wells 1 Private Heritage Drive Wells 2 Private Charles Wesley Court Wells 2 Private Sylvan Way Forest Village North Wells 1 Private CVS Pharmacy Wells 7 Private Sea Glass Village Wells 1 Public 208 Post Road
HYDRANT REPLACEMENTS
Town No Ownership Location
Kennebunk 1 Public 103 Brown Street Kennebunk 1 Private Shoppers Village Kennebunk 1 Public Sea Road Kennebunk 1 Public Port Road at Wilbery Lane Kennebunk 1 Public 81 Western Avenue Kennebunk 1 Public 120 Brown Street Wells 1 Public Post Road at Kimball Lane Wells 1 Pu blic Eldridge Road at Webhannet Drive Wells 1 Pu blic Web han net Drive at Donald Lane Wells 1 Public Ocean Avenue at Marsh Street Wells 1 Public Ocean Avenue at Tibbetts Avenue North
Wells 1 Public 215 Ocean Avenue
Wells 1 Public Ocean Avenue at Bourne Avenue Ogunquit 1 Public Captain Thomas Road at Partridge Drive
Ogunquit 1 Public Route One at Kings Lane
HYDRANTS TRANSFERRED FROM PRIVATE TO PU BLIC
Tow n No Ownership Locat ion
None
Page 42 2008 Annual Report
MONTHLY PUMPING RECORDS
Gallons Pumped
Amended 2007 2008
January 49415700 47321300 February 48910100 44812500 March 53842900 49171100 April 55060400 59601800 May 89711500 92797350 June 123139500 118078400 July 152963200 151165700 August 161378650 139932600 September 118087130 104318400 October 88548 100 74069700 November 54764500 54315900 December 50257200 57684000
Subtotal (KKWWD) 1046078800 993268750 (BiddefordSaco) 4176450 323500
TOTAL 1050255250 993592250
MONTHLY SNOW AND RAINFALL
2007 2008 Snow Rain Snow Rain
Inches Inches Inches Inches
January 53 266 170 176
February 203 383 568
March 241 219 222 487
April 259 789 478
May 271 248
June 335 427
July 541 792
August 183 331
September 242 1184
October 463 322
November 09 4 29 485
December 409 161 258 391
Totals 1174 3899 1031 5411
2008 Annual Report Page 9
Berry middotTalbot Royer CERT IFIED PUBLlC ACCOUXTATS
~IID INDEPENDENT AUDITORS RElgtORT
To the Board of Trustees Kennebunk Kennebunkport and Wells Water District Kennebunk Maine
We have audited the accompanying statements of net assets of Kennebunk Kennebunkport and Wells Water District as ofDecember 31 2008 and 2007 and the related statements of revenues expenses and changes in net assets and the statements of cash flows for the years then ended These financial statements are the responsibility of the Districts management O ur responsibility is to express an opinion on these financial statements based on our audits
We conducted our audits in accordance with auditing standards generally accepted in the United States of America Those standards require that we plan and perform the audits to obtain reasonable assurance about whether the financial statements are free of material misstatement An audit includes examining on a test basis evidence supporting the amounts and disclosures in the financial statements An audit also includes assessing the accounting principles used and significant estimates made by management as well as evaluating the overall financial statement presentation We believe that our audits provide a reasonable basis for our opinion
In our opinion the financial statements referred to above present fairly in all material respects the financial position ofKennebunk Kennebunkport and Wells Water District as ofDecember 312008 and 2007 and the results of its operations and its cash flows for the years then ended in conformity with accounting principles generally accepted in the United States of America
As fUl1her discussed in Note 16 to the financial statements the 2007 net assets were understated This
was discovered by management of the District during the current year Accordingly an adjustment has
been made to correct net assets as of December 31 2007
The Managements Discussion and Analysis as listed in the table of contents is not a required part of the
basic financial statements but is supplementary information required by accounting principles generally
accepted in the United States of America We have applied certain limited procedures which consisted
principally of inquiries of management regarding the methods of measurement and presentation of the
supplementary information However we did not audit the information and express no opinion on it
The accompanying supplemental information presented in Schedule 1 and 2 is not necessary for a fair presentation of the financial statements but is presented as additional financial data This information has been subjected to the same tests and other auditing procedures applied in the audit of the financial statements referred to above and in our opinion is fairly stated in all material respects in relation to the
financial statements taken as a whole
D~~~((jypoundL--Certified Public Accountants October 26 2009
TcI 20 - 7i l -H 3 Fax 2(J7-7K I - ti7 8 () F und Road lue 100 Ialmoulh lainc O-1(I i www htr -cpa com
Page 10
Truste es James E Burrows Presid e nt Thomas P Oliv er Vi c e Pres ident Ric hard H Littlefi e ld Robed A Enunons
Normand R Labbe Supe rintendent Scott J Minor Ass istant Superintendent Vayne A Brockway Treasurer
2008 Annual Report
Kennebunk Kennebunkport
and lNells Nater Dlstricl PO Box 88 92 Main Street Phone 207-985-3385 Kennebunk Maine 04043 Fax 207-985-3102
wwwkkworg
Kennebunk Kennebunkport and WeUs Water District Managements Discussion and Analysis
Year Ended December 31 2008
Introduction of the Financial Statements
Overview of Financial Report
The District was established in 1921 as a quasi-municipal water utility district organized by a special act of the Maine State Legislature to provide and maintain a water treatment and distribution system for the inhabitants of the District The District serves the Towns of Kennebunk Kennebunkpoli Wells Ogunquit and pOliions of Arundel York and Biddeford The District is governed by a four member Board of Trustees one elected from each of the Towns of Kennebunk Kennebunkport Wells and Ogunquit The District is regulated by the Maine Public Utilities Commission hereinafter called the Maine Puc
The District uses a proprietary fund with two board designated funds The Districts fund is financed and operated in a manner similar to private businesses The two board designated funds are the water supply protection fund and the system development fund
This Management Discussion and Analysis (MDampA) serves as an introduction to the audited basic fmancial statements and notes The MDampA is the District managements analysis of its financial condition and perfonnance It is presented to give the reader more insight on the Districts finances
The Districts basic financial statements include
- Statement ofNet Assets - Statement of Revenues Expenses and Changes in Net Assets - Statement of Cash Flows - Notes to Financial Statements - Schedule of Changes in Net Assets - Schedule of Operating Expenses
c 2
2008 Annual Report Page 11
Comparison of F inancial Statements for Current and Prior Years
Condensed Statement of Net Assets
2008 2007 Difference Current Assets $ 1420828 $ 1521587 $ (100759) (66) Other Assets 30094 29695 399 13 Capital Assets 35223953 34101644 1122309 33 Special Funds 674442 305118 369324 1210 Total Assets 37349317 35958044 1391273 39
Current Liabilities Long-term Debt Other Liabilities
Total Liabilities
1059731 4812583 1496349 7368663
887458 4584596 1361953 6834007
172273 227987 134396
534656
194 50 99 78
Net Assets Unrestricted $ 29 980654 $ 29124037 $ 856617 29
Current Assets
The decrease in current assets by $100759 primarily resulted from a decrease in cash and cash equivalents that were offset by an increase in Bond Proceeds Receivable
The decrease of cash and cash equivalents is primarily related to lower 4th quarter billing levels than the prior year which saw unusually dry weather all summer Inventory was reduced by $5910 due to specific efforts to reduce minimum stock
Other Assets
Other assets increased by $399 in 2008 The increase was due to new issuance costs exceeding the current year amortization of previous bond issuance costs
Capital Assets
Capital assets grew by $1122309 in2008 That increase consisted of
Additions Retirements Net Change Utility property $ 1400789 $ (438026) $ 962763 Allowance for depreciation (845522) 437970 (407552)
5 555267 $ ( 56) 555211 Change in construction work in progress 567098
122309
The additions to utility property included $282333 of contributed capital Utility property retirements included $206048 of office computers and equipment $145825 in mains $48505 in vehicles and equipment and $37648 in meters hydrants and services
The increase in construction work in progress was related to the fact that due to the early onset of winter weather in 2007 there had been no capital projects in process at year end 2007 The Route One Wells SRF project was in process at year end in 2008
3
Page 12 2008 Annual Report
Special F unds
During 2008 Special Funds increased by a net amount of$369324 This asset category increased primarily as a result of an appropriation from retained earnings of $227200 to the Water Supply Protection Fund based on 2007 net earnings as allowed by Maine law
The Other Post Employment Benefits (or O PEB) Fund increased by a net amount of$132780 primarily due to funding contributions made during the year
The combined investment income in 2008 for all Special Funds was $12603 (as compared to $22893 in 2007)
Long-term Debt
Long-term debt increased by a net amount of $227987 in 2008 The District financed a major main replacement project on Route 1 in Wells during 2008 with a 20 year $757350 low interest SRF bond financed through the Maine Municipal Bond Banle Regular principal repayments in 2008 amounted to $500458
Current Liabilities
Current liabilities increased by a net amount of $172273 between 2007 and 2008 The major change for the year was an increase in accounts payable of $164338 The increase in Accounts Payable was related to the major project on Route 1 Wells which was in process at year end
Other Liabilities
Customer deposits for construction increased by the amount of $92395 while the post retirement benefit accrual increased by $54863 Deferred credits which are interest refunds received from bond refinancing decreased by $12862 due to the current year amortization of the deferred credits The net total increase in other liabilities was $134396
Condensed Statement of Revenues Expenses and Changes in Net Assets
2008 2007 Difference
Operating Revenue
Depreciation Expense Other Operating Expenses Net Non-operating (Income)
Total Expenses
Change in Net Assets before ContJibutions Contributions
Change in Net Assets
Beginning Net Assets
Ending Net Assets
$ 5337269 $ 5303336 $ 33933
845522 4071 871 (154408)
4762985
807932 3926819
(3791 ) 4730960
37590 145052
(150617) 32025
574284 _ 282333
572376 436734
1908 (154401 )
856617 1009110 (152493)
29124037 28114927 1009110
$2228Q654 $ 29l2UUl $ 856611
6
46 36
39730 7
3 (353)
(151)
36
29i
4
2008 Annual Report Page 13
Operating Revenue
The vast majority (about 99) of $559 million in 2008 operating revenue comes from two sources Metered water revenue and public and private fire protection charges
Metered water revenue ($457 million) - The Districts Annual metered customers are billed quarterly The billing includes a minimum charge (based on the size of their meter) for a minimum amount of cubic feet of water and a charge for each additional hundred cubic feet of water used above the respective minimums Its Seasonal customers are billed a minimum charge in the spring and billed again in the summer andlor in the fall if consumption exceeds the yearly minimum allowance based upon a separate seasonal rate schedule Metered water rates are regulated by the State of Maines Public Utilities Commission During 2008 metered water revenue increased by just 4 ($02 mill ion) due primarily to periods of unusually wet weather and decreased customer growth
Public and private fire protection ($71 million) - This revenue includes charges to local municipalities for hydrants (public fire) and privatenon-municipal organizations for ready to use water capacity for both hydrants and sprinkler systems Fire protection charges are also regulated by the State of Maines Public Utilities Commission Public and Private Fire Protection Revenue for 2008 increased by 11 from $69 million in 2007 This was due primarily to the 2007 increase in rates which became effective April 1 2007 Additional revenue came from new private fire customers during the year as well as new public fire hydrants
Depreciation Expense
Depreciation expense went from $807932 in 2007 to $845522 in 2008 an increase of 46 This increase can be attributed to the general growth in capital assets during 2008
Other Operating Expense
Non-depreciation operating expense increased from $393 million in 2007 to $407 million in 2008 by 37 The expenses consisted of
2008 2007 Difference Salarieswages $ 1655632 $ 1586301 $ 69331 43 Fringe benefits 1149282 1077237 72045 66 Purchased water power amp chemicals 461706 427322 34384 80 Operational amp maintenance supplies 290595 319329 (28734) (90) Legal and audit fees 64541 79677 (15136) (190) Contracted services amp Equipment Rentals 223197 257237 (34040) (133) Vehicle maintenance 51393 45892 5501 1l9 Bad Debt Expense 6526 (6526) (1000) Insurance 102533 109544 (7011) (65) Miscellaneous expenses 20285 17754 2531 (142 Regulatory Commission Exp-Other 52707 52707
$ 4071B2L ~_l926JU2 j) 145-gtQ)2 J~
Expense category explanations
Salarieswages - This line item represents the amount of salary and wages that were expensed in these years not the total salary and wages paid to the employees Portions of the amount of salaries and wages paid to the employees are capitalized and therefore shown on the Statement of Net Assets The pay rates for District employees were approximately 40 higher in 2008 than 2007 The employee cost of living raises accounted for the vast majority of the $69000 increase The remainder of the increase was due to a lower amount of capitalized labor during 2008
5
Page 14 2008 Annual Report
Employee benefits - The Districts portion of health insurance costs increased 40 due primarily to increased premium costs The number ofemployees insured varies but averages 39 employees in a given month
Purchased water power amp chemicals - Purchased Power costs increased by $32K over 2007 as a result of a 13 increase in the average cost per Kilowatt hour from 119 cents to 135 cents Filtration Plant Chemical costs were higher by $5K in 2008 a 28 increase from 2007 largely due to unit price increases Purchased water costs were down in 2008 by $(2K) Both purchased water and chemical usage were down somewhat due to the continued heavy reliance upon the Districts new Merriland River Well which produced 35 of the Districts total pumpage during its second year ofoperation (up from 31 in 2007)
Legal and Audit Fees - Legal Fees decreased ($ 16K) over 2007 as a result ofless expenses incurred during 2008 More than 75 of these expenses were due to a complaint first filed during 2005 with the Maine Public Utilities Commission concerning a dispute of the Districts Metering Policy and System Development Charge with respect to a large new development of seasonal cottages
Operational and maintenance supplies - This categOlY includes all material amp supply expenses related to the operation and maintenance of the Plant Distribution and Administrative areas and include items such as maintenance and repair parts lab supplies tools office supplies telephone waste disposal safety equipment and training and miscellaneous expenses These expenses decreased by ($29K) or (9) overall from 2007 One of the larger reasons for this decrease was due to the dredging of the Branch Brook which occurred in 2007 Another factor was a decreased level ofwater main breaks over the previous year
Contracted services amp Equipment Rentals - This category which includes a large array of services provided to the District by outside vendors decreased by (132) or approx ($34K) during 2008 The largest decrease involved source related consulting ($26K) from 2007 In addition contracted services at the Filtration Plant decreased by ($27K) largely due to the 2007 dredging project Distribution system repair services for mains hydrants and services as a group were up $17K
Bad Debt Expense - The District uses a five year averaging formula each year to determine the level ofbad debt expense required During 2008 it was not necessary to add any additional amount to the reserve based on this formula (The 2007 expense was $6K)
Insurance - Insurance costs decreased by ($7K) or (649) from 2007 The District was able to lower its insurance expense due to a combination of its competitive bid process and soft market conditions
Net Non-Operating Income
This item is primarily made up of $244762 of interest expense in addition to utility regulatory fees of $40691 These expenses were offset by $253285 of Tank Rental Revenues and a one-time gain of $164767 on the sale of an old storage tank lot as well as interest income of$20405
Contributions
Contributions occur when development takes place within the Districts service area The contributions for 2008 and 2007 were
2008 2007 Difference 00
Main Extensions $ 0 $ 0 $ 0 System Development Charges 210072 349742 (139670) Services 30000 50000 (20000) Meters 26962 31 192 ( 4 230) Miscellaneous 15299 5)00 9499 Totals $ 282 $ 436734 $ (1544012
6
2008 Annual Report Page 15
Overall Financial Position and Results of Operations
To determine the change in the Distrids financial position in the past year we have focused on two elements fmancial ratios and revenue stability
Financial Ratios
Two of the key financial ratios for analyzing the Districts financial position are the current ratio and the coverage ratio During 2008 the Districts current ratio declined from 171 to 134 while the coverage ratio improved from 224 to 229 The increase in the Districts coverage ratio in 2008 occurred largely due to the increase in miscellaneous income related to the land sale
Current Ratio 2008 2007
Current assets $ 1420828 $ 1521587 Current liabilities 1059731 887458
Current Ratio 134 171
Coverage Ratio 2008 2007
Operating revenue $ 5337269 $ 5303336 Non-operating Rental Revenue 253285 224054 Interest income 20405 51 845 Miscellaneous income 168445 9848 Gross revenues 5779404 5589083
Operating expenses 4917393 4734751 Depreciation (845522) (807932) Expenses 4071 871 3926819
Net available - debt service 3
Principal payments $ $ 500219 Interest 240859
$ 741078
Coverage ratio 229 224
Revenue Stability
Most of the Districts operating revenue 99 in both 2008 and 2007 comes from water assessments These revenue sources are stable and were relatively unchanged between 2008 and 2007
Water rates both metered and fire protection are regulated by the State of Maines Public Utilities Commission (PUC) The PUC sets rates that allow the District to maintain operations and pay debt service The Districts last rate increase became effective on 4112007
In addition the Districts metered water customer base is not concentrated Residential customers who make up 11497 of the Districts 12736 water connections (903 ) provided 603 of all operating revenue in 2008 and 60 0 in 2007 Non-residential metered customers represented 253 of all operating revenue in 2008 and 258 in 2007
7
Page 16 2008 Annual Report
Fire protection (public and private) was 13 3 of all operating revenue for 2008 up 2 from 13 1 in 2007
Operating revenue by type
2008 2008 2007 2007
Metered - residential $ 3218754 603 $ 3184295 600
Metered - non-residential 1352374 253 1365368 258
Public fire 606420 114 597781 11 3
Private fIre 102000 l9 97016 l8
Other operational revenue 57721 ll 58876 ll
Total operating revenue L~17269 1000 $ 5303 336 100Q
Significant Changes to Individual Funds
Operating and Management Fund
Operating revenue increased only by 6 in 2008 largely due to wet summer weather
Operating expenses (excluding depreciation) were up 37 overall from 2007
Water Supply Protection Fund
2008 and 2007 Revenue 2008 2007 Difference
Interest Income 9287 $17483 $ (8196) (469)
2008 and 2007 AdditionslWithdrawals 2008 2007 Difference
U 27200 1000Additions to Fund $Q
1000Withdrawals from Fund u $)~
System Development Fund
2008 and 2007 Revenue 2008 2007 Difference
Interest Income $ 25 $14 $ 11 78 6
8
2008 Annual Report Page 17
Other Post Employment Benefits Fund (OPEBF)
2008 and 2007 Fund Balance 2008 2007 Difference
Fund Balance 225 952 $ 931T $ 132~ 1425
Significant Budget Variances
The District is not legally required to adopt budgetary accounting and reporting However an annual budget is prepared by management and approved by the Board of Trustees The budget is prepared for the operating revenues and expenses
Significant Capital Asset and Long-term Debt Activity
Every year the Superintendent prepares the capital budget with input from the management staff He submits this to the Board of Trustees for approval If a capital expenditure is incurred during the year which is not included in the capital budget the Superintendent will submit this expenditure to the Board of Trustees for supplemental approval
Overall utility property increased by $96 million from $4624 million to $4720 million The allowance for depreciation grew by $41 million and construction work in progress increased by $57 million Net utility property increased from $3410 million in 2007 to $3522 million in 2008
Long Term Debt
During 2008 the District borrowed $8 million in a 20 year serial bond from the Maine Municipal Bond Bank for a large water main replacement project The District also retired $5 million oflong term debt
The total bonded debt (both the Long-term debt and the current portion) activity for 2008 is detailed below
Beginning Balance Issues Retires End Balance
$5085054 $152350 [$500458) ~1946
REQUESTS FOR INFORMATION
This financial report is designed to provide a general overview of Kennebunk Kennebunkport and Wells Water Districts finances Questions concerning any of the information provided in this report or requests for additional financial information should be addressed to Wayne A BrockWay Tfeasurer KKampW Water District PO Box 88 Kennebunk ME 04043
9
Page 18 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT DECEMBER 31 2008 and 2007
BASIC FINANCIAL STATEMENTS
Berry Ta lbot Royer Fa lmouth Maine
2008 Annual Report Page 19
Exhibit A
KENNEBUNK KENNEBUN KPORT AND WELLS WATER DISTRICT STATEMENTS OF NET ASSETS
DECEMBER 31 (Restated)
ASSETS 2008 2007
Current Assets
Cash and Cash Equi va lents $ 4313 14 $ 974870
Accounts Receivab le - Trade Net 224082 247368
Accounts Receivable - Other 1839 131 6
Bond Proceeds Recei vab le 470577 0
Materials and Supplies Inventory 204504 2104 14
Prepaid Expenses 88 51 2 876 19
Total Current Assets 1420828 15215 87
Other Special Fund s Water Supply Protection Fund 44 745 8 210939
System Development Fund 1033 1008
Other Post Employment Benefits Fund (OPEBF) 225 95 1 93171
Total Other Special Funds 674442 305 11 8
Utility Plant in Service 47202686 4623 992 3
Less Accumul ated Depreciati on ( 125 4583 1) (12138279)
Net Utility Pl ant in Service 34656855 34 101 644
Construction Work in Pro gress 567098 0
Net Utility Plant 352 23953 34 10 1644
Other Property Non-Utility Property 225 91 22 591
Deferred Charges
Un amorti zed Bond Issue Costs 7503 71 04
TOTAL ASSETS 37 34 93 17 35 958 044
LIABILITIES
Current Liabi lities
Accounts Paya ble 27 1511 10 7 173
Other Accrued Liabilities 2588 57 22 2945
Capital Lease 0 56882
Current Portion of Long-Term Debt 529363 50045 8
Total CurTent Li ab iliti es 105973 I 887 458
Long-Term Debt 4 8 12583 4 584 596
Deferred Credits Customer Adv ances for Construction 340766 2483 7 1
Deferred Bond Interest 59 3 I I 72 173
TOlal DefelTed Cred its 400077 320544
Post Retirement Benefits 1096272 1041409
TOTAL LIABILITIES 7368663 68 34 007
liT ASSETS
In ves led in Capital Assets Net of Relaled Debt 29 88 95 10 29023 694
Unrestricted 9 1144 100 3 43
TOTAL NET ASSETS $ 29 9806 54 $ 29 12403 7
The Accompanying Notes are an Integral arl of These Statements
Ile ry Talbo Ro) ltI Flmouth Maille 10
Page 20 2008 Annual Report
Exhibit B
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT STA TEMENTS OF REVENUES EXPENSES AND CHAN GES IN NET ASSETS
YEARS ENDED DECEMBE R 31
(Restated) 2008 2007
OPERA TING REVENUES Metered-Residential $ 3218 754 $ 3184295 Metered-Commercial J 3523 74 1365368 Public Fire Protection 606420 597781 Private Fire Protection 102000 97016 Local Municipalities 491 55 48181 Miscellaneous Service Revenues 8566 10695
Total Operating Revenues 5337 269 5303336
OPERA TING EXPENSES Operation and Maintenance (Schedule 2) 407 187 1 3926819
Depreciation 845522 807932
Total Operating Expenses 491 73 93 473475 1
OPERA TING INCOME 419876 568585
NON-OPERA TING INCO ME Rental Revenues 253285 224054
Interest Income 20405 51845
Merchandise and Jobbing Income 3089 51 72
Miscel laneous Non-Utility Income 589 4676
Gain on Disposal of Utility Plant 164767 deg Total Non-Operating Income 442135 285747
NON-OPERATING EXPENSES Interest Expense 244762 240859
Taxes Other than Income 40691 39747
Amortization of Bond Issue Costs 699 793
Miscellaneous Non-Utility Expense 1575 55 7
Total Non-Operating Expenses 287727 281 95 6
CHANGE IN NET ASSETS BEFORE CONTRIB UTIONS 574284 572376
CONTRIB UTIONS Main s Services Meters and Hydrants 282333 436734
CHANGE IN NET ASSETS 8566 17 10 09 11O
NET ASSETS - AT BEGINNING OF YEAR 291 24 037 28114927
NET ASSETS - AT END OF YEAR $ 29980654 $ 29 1240 37
The Accompanying NOl es are an Integral Part oj Th ese Sta tements
J I Berry Tal bot Rover Fal mouth Mnin~
2008 Annual Report Page 21
Ex hibi t C
KENNEBUN K KENNEBUN KPORT AND WELLS WAT ER DISTRICT
STATEMENTS OF CASH FLOWS YEARS ENDED DECEMBER 31
2008 2007 CASH FLOWS FROM O PERATING ACTIV ITIES
Cash Rece ived from Customers $ 536627 1 $ 52998 17
Cash Payme nts to Suppliers and Contractors ( 1157 11 9) ( 1321 240)
Cash Payments to Employee Serv ices (2697475) (2584039)
Net Cash Provided by Operating Acti vities 15 11 677 1394538
C ASH FLOWS FROM CAPITAL AND fmL ATED FI NANCI NG ACTIVITI ES Proceeds from Lo ng -Tenn Borrowings 286 773 900000
Re payment of Long -Tenn Debt (557340) (554 683)
Transfer of Funds from (to) the Water Supply Protection Fund (227 200) 252502
Transfer of Funds from (to) the Other Post Employment Benefits ( 132 780 ) 70608
Proceeds from Sa le of Fixed Assets 57 4123
Gain on Sale afF ixed Asse ts 164767 0 In terest Paid (259 630) (25 I 3 48)
Acqui si ti ons and Construct ion of Operating Property ( 1967888) (2 548664)
Payment of Bond Issue Costs ( 1099) 0
Contributi ons in Aid of Cons tructi on Received 374 728 54 6046
Net Cash Used by Capital and Related Financ ing Acti viti es (231961 2) (15 8 1416)
CASH FLOWS FROM INVESTING ACTIVITIES Rent In come 253285 22 4054
Interest Income Recei ved 20405 5 1845
Reinv ested I nves tm ent In come ( 17497) ~ Net Cash Provided by Inves ting Activ ities 264 379 258402
NET INCREASE (DECREASE) IN CASH AND CASH EQ UIVAL ENTS (5435 56 ) 71 524
C ASH AND CASH EQUIVALENTS - BEGINNING OF YEAR 974 870 9033 46
CASH AND CASH EQUIVALI~NTS - END OF YEAR $ 431 314 $ 974870
RE CONCILIATION OF OPERATING INCOME TO NET CASH PRO VIDE D BY OPERAT1NG ACTIVITIES
Operating Income $ 419876 $ 568585
De prec iation 845522 807932
Jobbing Income 3089 5172
Miscellaneous Non-Utility Income 589 553
Taxes Other tha n I ncome (40691) (39 747 )
Mi sce llaneous No n-Utili ty Expense ( 1575) (557)
Changes in Asse ts and Liab i Iiti es (Increase) Decrease in
Accounts Receivab le 22763 ( 10373)
In ventory 5910 26 64 3
Prepa id Ex pense (893) 23395
(Decrease) Increase in Accou nts Payab le 164338 (324 77)
Oth er Acc ru ed Liabi I ities 37886 5824
Post Ret irement Benefits 54 8 63 39588
Net Cash Pro vided by Ope rati ng Acti vi ties $ 1 5 11 677 $ 139453 8
SUPPLEMENTAL DISC LOSURE INFORMATlOl
Equ ipment Purchased Through Non -cash Transactions pound 0 $ I I 1345
The Accompanying Noles arc unlnlegm Por i aThese Slulel11en ll
Beny 1 athol ROI CI Fdimolilh Mai ne 12
Page 22 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 1 - SUMMARY OF ACCOUNTING POLICIES
The summary of significant accounting policies of Kennebunk Kennebunkport and Wells Water District hereinafter called the District are presented to assist in understanding the representations of the District s management who is responsible for their integrity and objectivity These accounting policies conform to accounting principles generally accepted in the United States of America and have been consistently applied in the preparation of the financial statements
Nature of Business
The District was established in 1921 as a quasi-municipal corporation organized by a special act of the Maine State Legislature to provide and maintain a water treatment and distribution system for the inhabitants of the District The District serves the Towns ofKennebunk Kennebunkport Wells Ogunquit and portions of Biddeford Arundel and York The District is governed by a four member Board of Trustees one elected from each of the Towns of Kennebunk Kennebunkp01i Ogunquit and Wells The District is regulated by the Maine Public Utilities Commi ssion hereinafter called the Maine P U C The District extends credit to its customers that consist of residential commercial and governmental entities at regular terms without collateral
Basis of Accounting
The financial statements of the District have been prepared on the accrual basis of accounting and accordingly reflect all significant receivables payables and other liabilities
13
2008 Annual Report Page 23
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 1 - SUMMARY OF ACCOUNTING POLICIES (Contill ued)
Basis of Presentation
The financial statements have been prepared in confonnity with accounting principles generally accepted in the United States of America as applied to governmental units utilizing an enterprise fund to account for its operations that are financed and operated in a manner similar to private business enterprises The intent of the governing body is that the periodic determination of revenues earned expenses incurred and net income is desired for purposes of facilitating management control and accountability The District complies with Governmental Accounting Standards Board (GASB) Statement No 20 relating to Governmental Entities that use Proprietary Fund Accounting and No 34 related to basic financial statements and management discussion and analysis report For enterprise funds GASB Statement Nos 20 and 34 provide the District the option of electing to apply F ASB pronouncements issued after November 30 1989 The District has elected not to apply those pronouncements
Proprietary Funds distinguish operating revenues and expenses from non-operating items Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary funds principal ongoing operations The principal operating revenues of the Districts proprietary funds are the net charges to customers for water usage Operating expenses include expenses on source and pumping operations and maintenance water treatment transpOliation and distribution operations and maintenance customer account administrative and general and depreciation on capital assets All revenues and expenses not meeting this definition are reported as non-operating income and expenses Rental revenues from various wireless cellular companies are treated as non-operating income
Utility Plant
Utility plant is stated at cost and depreciation is calculated on the straight-line method at rates established by the Maine Pue Useful lives pursuant to Chapter 680 of the Maine Pue range from 5 to 100 years Utility property retirements are charged in total to the accumulated depreciation account when they occur
Capitalization Policy
Expenditures that materially increase values change capacities or extend useful lives are capitalized The amounts charged to utility plant accounts represent all reasonable and necessary costs including labor materials overhead equipment charges and interest costs incurred during the construction period Routine maintenance and repairs are expended as incurred
14
Page 24 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 ami 2007
NOTE I - SUMMAR Y OF A CCOUNTING POLICIES (Continued)
Contributions in Aid of Construction
Pursuant to GASB Nos 33 and 34 contributions in aid are reported as income
Cash and Cash Equivalents
For purposes of the statement of cash flows the District considers all highly liquid investments with an initial maturity of three months or less to be cash equivalents
Inventory
Materials and supplies inventories are valued at the lower of cost or market using the weighted average cost method
Unamortized Bond Issue Costs
Costs incurred to issue long-term bonds together with discounts allowed at the time ofpurchase are amortized on a straight-line basis over the term of the bond issue Amortization expenses for 2008 and 2007 were $699 and $793 respectively
Allowance for Bad Debts
The District uses the allowance method to account for uncollectible accounts receivables The allowance for doubtful accounts is based on prior years experience and managements analysis of possible bad debts
Use of Estimates
The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the rep0l1ed amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and reported amounts of revenues and expenses during the repol1ing period Actual results could differ from those estimates
15
2008 Annual Report Page 25
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 2 - DEPOSIT AND INVESTMENTS
Custodial Credit Risk
Custodial credit risk is the risk that in the event of the banks failure the District will not be able to recover the value of its deposits and investments that are in the possession of an outside party
Deposits
As of December 312008 $201645 of the Districts bank balance of $451659 was subject to custodial credit risk as follows
Collateralized with securities held by the pledging bank in the District s name $ 20164~
Investments
The State of Maine authorizes the District to invest in obligations backed by the US government and agencies repurchase agreements and certain corporate stocks and bonds
The Districts MBIA-Class investment is in a local government investment pool designed to make the managing of public funds safer and easier to access The investment is backed by corporate bonds US Treasury and Agency bonds mortgage backed securities and a money market fund The MBIA - Class investment pool is rated AAA-VI
At December 31 2008 investments consi sted of the following
Fair Market Maturity Value
MBIA Class Investment Pool NA U14442
16
Page 26 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 3 - OTHER SPECIA L FUNDS
The Board of Trustee s has internally restricted funds for future use These special fund balances as of December 312008 and 2007 are as follows
Water Supply Protection Fund
Pursuant to Sec 135-A MRSA Sec 6113 of State of Maine law a consumer-owned water utility may establish a water supply protection fund to which a sum may be credited annually from surplus funds The balance of the fund as of December 31 2008 and 2007 was $447458 and $210939 respectively Please refer to Note 9 for further discussion of this fund
System Development Fund
In accordance with the Maine P Uc regulations the District is authorized to impose a charge to customers who expand their water capacity All funds collected must be segregated and maintained in a separate interest bearing account and the revenue dedicated as required by 1m The District submits to the Maine PUc a financial activity repoli annually The balance of the fund as of December 31 2008 and 2007 was $1033 and $1 008 respectively
Other Post-Retirement Benefits Fund
In accordance with Statement of Financial Accounting Standards (SFAS) No1 06 as amended by No 132 Employers Disclosure about Pensions and Other Post-Retirement Benefits the District provides certain health care and sick time benefits for retired employees Substantially all of the District s employees may become eligible for those benefits if they reach normal retirement age while working for the District The District started funding the Other Post-retirement Benefits in 2006 The cash balance at December 312008 and 2007 was $225952 and $93171 respectively The net periodic benefits cost based on the actuarial repOli for the years ending 2008 and 2007 were $143026 and $121666 respectively
NOTE 4 - ACCOUNTS RECEIVABL E - TRA DE
The amount for accounts receivable is shown as net of the allowance for bad debts as follows at December 31
2008 2007
Accounts Receivable $ 231 891 $ 255602
Less Allowance for Bad Debts (7 809) (8234)
$ 224Q82 $ 247 36pound
17
2008 Annual Report Page 27
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 5 - UTILITY PLAN T AND EQUIPMENT
The following is a summary of property plant and equipment at December 31
Depreciation Rate Beginn ing Add itions Retirement Ending
Organizational Costs N A $ 50709 $ 0 $ 0 $ 50709 Land N A 28 19729 154 0 2819883 Structures 2 - 3 4042463 29352 0 4071 815 Impounding Dams
And Reservoirs 2 58443 6834 0 65277 Intake and Suction
Mains 15 17455 0 17455 Wells 2 855 590 296 0 855 886 Pumping Equipment 4 1833 137 22735 0 1855872 Purification
Equipment 2 1236332 49608 0 1285 940 Tanks and Standpipes 133 - 4 2530785 0 0 2530785 Transmission and
Distribution Mains 1 24363767 695255 (145825) 24913197 Services 3 4458076 341739 (7450) 4792365 Meters 4 14 15310 66510 (25998) 1455822 Fire Hydrants 15 782158 39749 (4200) 817707 General Equipment 10 1775969 148557 (254553) 1669973
46239923 1400789 (438026) 47202686 Less Accumulated
Depreciation (12138279) (845522) 437970 (12545831 ) Construction Work in Progress 0 5671098 0 567098 Net Property and
Equipment $ 34JOL644 $ U22J65 $ (56) $3522953
The depreciation expense for the years ended December 31 2008 and 2007 was $845522 and $807932 respective ly
18
Page 28 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 6 - LONG-TERM DEBT
Bonded indebtedness and land mortgage payable including amounts due currently are summarized as follows at December 31
Bonds Payable
Issue Maturity Beginning Ending Rate Date Date Balance Addition Retirement Balance
500 -785
613 - 675 522 - 652
209 - 429
300 - 570 180 - 625
284
7-88 5-91 10-94
10-03
10-05 10-06
11-08
November 20 18
October 20 11 November 2014
November 2018
November 2020 November 202 1
October 2028
$ 748386
300000 420000
916666
866668 933334
0 4185054
$ 0
0 0
0
0 0
757350 757350
$ (48793)
(75 000) (60000)
(83333)
(66666) (66666)
0 (400458)
$ 699593
225000 360000
833333
800002 866668
757350 4541946
Mortgage Payable - Land 42 11-07 October 2016 900000
$ 5085054 $ _ ----0
0 _ (100000)
11500458) 800000
5341946
Current
Long-term
$ 500458
4584596
$ 5085054
$ 529363
4812583
5341946
Annual scheduled maturities of long-term debt are as follows
Year Principal Amount
Interest Amount
2009 2010 2011 20 12 201 3
2014-2018 2019 - 2023 2024 - 2028
$ 529363 530526 531741 476012 477847
2031768 533937 230752
liJ1L946
$ 250295 225756 197964 170178 145 938 387751
64444 20027
$ 14623 53
19
2008 Annual Report Page 29
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 7 - CAPITAL LEASES
During 2007 the District leased equipment under an agreement that is classified as capital leases The cost of the equipment under capital lease is included in the statement of net assets as utility plant in service in the amount of$114298 Accumulated amortization of the leased equipment at December 312008 and 2007 was $19559 and $8129 respectively Amortization of assets under capital leases is included in depreciation ex pense The capital lease was paid in full in 2008
NOTE 8 - DEFERRED CREDIT
At December 31 2008 and 2007 the deferred credits consisted of
Customer Advances for Construction
The District receives advances for construction from or on behalf of customers Unused advances are refunded to the customers once the projects are completed Customers advances aggregated to $340766 and $24837 1 in 2008 and 2007 respectively
Deferred Bond Interest
Refunds received from bond refinancing are capitalized and amortized over the remaining life of the bond decreasing interest expense in the current and subsequent years The total reduction of interest expense for years ended 2008 and 2007 was $12862 and $15 I 04 respectively Deferred bond credit for the years ended 2008 and 2007 was $593 11 and $72173 respectively
NOTE 9 - APPROPRIA TIONS OF NET ASSETS
The District has establ ished appropriated net assets for various purposes At December 312008 and 2007 appropriated net assets were as follows
Funded Debt Retired Through Surplus
The Di stricts policy is to appropriate fro m net income annually an amount equal to the principal payment of the bonds Appropriations at December 31 2008 were $400458 The appropriated funded debt retired through surplus balance at December 31 2008 and 2007 was $13 3605 02 and $12960044 respectively
20
Page 30 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 9 - APPROPRIA TIONS OF NET ASSETS (Continued)
Water Supply Protection Reserve
Pursuant to Sec 135-A MRSA Sec 6113 of State of Maine law a consumer-owned water utility may establish a water supply protection fund to which a sum may be credited annually from surplus funds The annual credit may not exceed 5 of the prior years total revenue Interest earned in the fund must remain in the fund and be used solely for the purposes of the fund For the year ended 2008 there was an adjusted Public Utility Commission calculated net income of $255566 and a maximum allowed appropriation of $274988 Due to lack of operating cash the Board of Trustees decided not to appropriate in 2008 By Maine state law the District is allowed to appropriate within one year after the District s year end The Board reserves the right to exercise this option The interest income for the years ended 2008 and 2007 was $9287 and $17483 respectively The cumulative balance of the reserve at December 31 2008 and 2007 was $447426 and $438139 respectively
Mortgage Payment Appropriation
The District appropriates from net income annually an amount equal to the years principal payment on the mortgage Appropriations for the year ended 2008 was $100000 The appropriated mortgage payment balance at December 31 2008 and 2007 was $450000 and $350000 respectively
NOTE 10 - EMPLOYEE RETIREMENT PLAN
Effective july 1 1996 the District became a participant of the Maine State Retirement Systems (MSRS) cost sharing multiple employer consolidated retirement plan Accordingly due to the consolidation details ofthe pension obligation pertaining to the District can no longer be presented Additional information may be obtained from the MSRS
Under the participating local district (PLD) consolidated retirement plan participants contribute 65 of earnable compensation The Districts contribution to the plan is approximately 3 of earnable compensation This amount is either increased or decreased by the amortization of the Districts Initial Unpooled Unfunded Actuarial Liability (IUUAL) over the next 9 years from july 1 2006 The Districts net contributions for the years ended 2008 and 2007 were $44531 and $43160 respectively
Employees participating are eligible for normal retirement upon attaining the age of sixty and fi ve or more years of service or early retirement after compl eting twenty-five or more years of creditable service Vested participants are entitled to a retirement benefit equal to a fraction of the average final compensation multiplied by the years of membership service (discounted for early retirement)
21
2008 Annual Report Page 31
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 11 - INCOME TAXSTATUS
The District qualifies as a tax exempt organization under the provisions of the Internal Revenue code and is not subject to any State or Federal income taxes
N OTE 12 - 7 TEST
Pursuant to Chapter 670 of the Maine Pue regulations a water utility must annually determine if in of any three consecutive years its adjusted net income has equaled or exceeded 7 of the utilityS annual operating expenses This test is calculated by multiplying 7 of the total utility operating expenses which are composed of operation and maintenance expenses depreciation and amortization and taxes other than income taxes
For years ended 2008 and 2007 the Districts adjusted net income did not equal or exceed 7 of its annual operating expenses
NOTE 13 - RISK MANA GEMENT
The District is exposed to various risks of loss related to torts theft of damage to and destruction of assets errors and omissions and natural disasters for which the District carries commercial insurance Based on the coverage provided by commercial insurance purchased the District is not aware of any material actual or potential claim liabilities that should be recorded at December 31 2008 Settled claims have not exceeded insurance coverage for any of the past three fiscal years
Litigation
The District is subject to certain legal proceedings and claims which arise in the normal course of conducting its activities In the opinion of management the District has defensible positions
NOTE 14 - REVENUE FROM OPERA TING LEASES
The District leases various water tank sites to wireless cellular companies under long-term operating leases The leases are primarily five-year terms with consecutive renewal terms Rental increases are generally equal to the change in the CPI index during such year Rental revenues are recognized as earned over the term of the leases For years ended 2008 and 2007 total rental revenue was $253285 and $224054 respectivel y
22
Page 32 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 312008 and 2007
NOTE 15 - OPERA TING LEASE COMMITMENT
The District entered into a five-year agreement to license accounting software equipment and services with an application service provider The agreement expired on June 30 2008 and was renewed for a three-year period which commenced on July 1 2008 Under the agreement the District is obligated to pay minimum annual license fees as follows
Year Amount 2009 $ 60727 2010 60727 2011 30364
License fees for the years ended 2008 and 2007 were $54413 and $48098 respectively
NOTE 16 - PRIOR PERIOD ADJUSTMENT
The District has restated its previously issued 2007 financial statements due to advances for construction in the amount of$I006382 This liability represents many years of accumulation of monies given to the District by customers for projects to be done for them The monies had been used and the projects had been completed The utility assets had been transferred to the District This liability occurred before the adoption of GASB Statement No 34 As a result of the adjustment the 2007 beginning net assets were increased by $1006382
NOTE 17 - SUBSEQUENT EVENT
In preparing these financial statements the District has evaluated events and transactions for potential recognition or disclosure through October 262009 the date the financial statements were available to be issued
Since early 2005 the District has been involved in a series of disputes over its metering policy and system development charge (SOC) as it relates to a large seasonal cottage complex located in the Town of Wells Despite the Maine Public Utility Commissions (MPUC) upholding ofthe Districts metering policy this developer has continued to dispute the calculation ofthe appropriate SDC as it relates to this complex This same developer was an intervenor in the Districts annual Tariffupdate filed in May 2006 This Tariff was subsequently approved on February 7 2008
During 2008 the Maine Supreme Court upheld the Districts individual metering policy and therefore the only matter left to resolve with this issue is for the MPUC to decide on the revised SOC rate filing In January 2009 the District and the developer signed a settlement agreement which formed the basis for a stipulation agreement that has been submitted to the MPUC for inclusion with the SDC filing The Di strict subsequently received $28 633 in the form of additional SDCs from the developer in April 2009 The MP UC approved the new SDC tariffwith an effective date of July 21 2009
23
2008 Annual Report Page 33
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 18 - RECLASSI FICA TIONS
Certain reclassifications have been made to the prior years financial statements to conform to the cun-ent year presentation These reclassifications had no effect on previously reported results of operations or net assets
24
Page 34 2008 Annual Report
KENNEBUNK KENNEBUN KPORT AND WELLS WATER DISTRICT DECEMBER 31 2008 and 2007
SUPPLEMENTARY INFORMATION
Gerry Talbo Roye r Falmollth Mai ll e
2008 Annual Report Page 35
KENNEBUNK KENNEBUNKPORT AND WELLS VATER DISTRICT Schedule 1 SCHEDULES OF CHANGES IN NET ASSETS
YEAR ENDED DECEMBER 312008 (With Comparative Totals for 2007)
Appropriated Water Supply
Protection Funded Debt Fund Contributions (Restated)
Retired Mortgage and Restricted in Aid of 2008 2007 Through Surplus Payment Reserves Construction UnaPEropriated Total Total
BALANCES - BEGINNING OF YEAR $ 12960044 $ 350 000 $ 439148 $ 0 $ 15374845 $ 29124037 $ 28 114927
1et Income Contributions in Aid for Construction Transfer of the 8aJance of Contribution in Aid Cunent Year Loan Pri ncipal Payments Current Year Appropriation
BALANCES - END OF YEAR $
0 0 0
400458 0
13360502 $
0
0 0
JOO OOO 0
450000 $
93 12
0 0 0 0
448460 $
0 282333
(282333) 0 0 0 $
564972
0 282333
(500 45 8)
0 15721 692 $
574284
282333 0 0 0
29980654 $
572376 436734
0 0 0
29 124037
N
Berry Talbot Royer Falmourh Maine
VI
Page 36 2008 Annual Report
Sc hedul e 2
KENNEBlI NK KENNEBUNKPORT AND WE LLS WATER DISTRICT SCHEDULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
2008 2007 SOU RC E AND PUMPING OP ERA nONS
Labor $ 106640 $ I 12706 Office r 74 12 858 1 Pensions and Benefits 82777 8236 5 Purchased Water 23 67 4454 Purchased Power 242 197 2 147 14 Transportation Expense 38 80 383 5 In su rance - Vehicles 697 178 5 Materials and Suppl ies 1868 15 16 Con tractua I Services 20419 56024 Insurance - Workers Compensat ion 3665 3340
Tota l Source an d Pumping Operations 471922 489320
SOURCE AND PUMPING MAINTENANCE Labor 169 5 I 6 14 6957 Officer 11 782 11 189 Pensions and Benefits 131583 107395 Materia ls and Supplies 711 63 711 53 Co ntractu al Services 18 132 45784 Transportation Expense 6 167 5000 Insurance - Veh ic le s 1 108 2328 Insurance - Workers Compensation 5826 4355
Total Source and Pumping Maintenance 415277 394 161
WAT ER TREATMENT EXPENSES Labor 177355 173732 Officer 12328 13228
Pens ions and Benefits 137668 126962 Purchased Power 17500 15891
Materials and Suppli es 23414 196 11
Chemicals 178 805 73900
Contractual Services 20340 18359
Transportation Expe nse 6452 5911
Insu rance - Vehicles 1 159 2752
In surance - Workers Compensat ion 6095 5 149
Tota l Water Treatme nt Expenses 581116 555495
TRANSPORTATION AND DI STRIBUTION EXPENSES - OPERAnONS Labor 351966 32075 3
Officer 24464 24422
Pensi ons and Benefits 273205 234404
Purchased Power 12 00 I 10339
Materials ane Supp li es 75 87 10 673
Conu-actual Services 150 I 1285
Tran sportation Expense 12805 10 914
Insuran ce - Vehi cles 230 I 5080
Insurance - Wo rkers Co mpensatio n 12096 9506
TOla l Tran spo rtati on and Distribution Expenses - Upetat ions 697 926 627 376
Berry 1 Ibol Ro er r tl muul ll ivla lne 26
2008 Annual Report Page 37
Schedule 2 (Continued)
KENNEB UNK KE INEBUNKPORT AN D WELLS WATER DISTRICT SCHED ULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
TRA NSPORTATION AND DlSTR IBlJTJO N EXPENSES - MAINTEN ANCE Labor Oficer Pensions and Benefits Materials and Suppl ies Contractual Services Transportation Expense In su ran ce - Vehicles Insurance - Worke rs Compensation
Total Transportation and Distribution Expenses - Maintenance
$
2008
232048
16128 180 i 22 71269
66011 8442
1517
7975
583512
$
2007
228327
17385 i 66 860 104312
491 37
7769
36 16
6767
584 173
CUSTOMER ACCO UNTS EXP EN SES La bor Officers Pensions and Benefit s Materials and Sup plies Contractual Serv ic es Transpotation Expense Insurance - Vehicles Insurance - Workers Compensat ion
Bad Debt Expense Total Customer Accou nt Expenses
146412
3525 i 79508
4 i 68 8
64369
5327
957 3520
0
377032
136 671
32435
11 4838
37394
67 329
4650
2165
4657
6526 406 665
ADM IN ISTRATIVE AND GENERAL EXPENSES Labor Officers Pens ions and Benefi ts Purchased Power Materials and Supplies Contractual Services Professional Regulation Insu rance - Ge neral Liability Transportation Expense Insurance - Vehicles In surance - Workers Compensation Miscellaneous Expense
Total Administrative and Ge neral Expenses
228650
135678
264422
8834
73607
96966
52707
42416
83 19
1495
11707 20285
945086
229567
130348 244414
8023 7467 1
98996
0 44498
7811
3636
991 2 17753
869629
TOTAL OPER ATING EXPE NS ES $ 407 1871 $ 3926819
Berry Talbo Royer r Imouh ld ~lIlc 27
Page 38 2008 Annual Report
2008 OPERATIONAL REPORT
PERSONNEL
Education
The Districts employees attended several educational meetings and seminars covering many subjects such as
Forklift Safety Hearing Protection Electrical Safety HDPE Piping Systems Confined Space Back Injury Protection AC Systems Program Respiratory Protection Bloodborne Pathogens Water Utility Symposium Trenching amp Excavation Class 52 Pipe Alternatives Field Biological Hazards Certification Exam Review Construction Excavation Hazardous Communication LockoutTagout Training Arc Flash amp Blast Protection Introduction to SCADA Care of Emergency Generators Cross Connection Control Water System Master Planning 2005 National Electrical Code Healthy amp Productive Workplace Personal Protection Equipment Hands on Disinfection with Chlorine Incident Command System (ICS) Cross Connection Control Certification National Incident Management System (NIMS)
SERVICES
New Installations Renewals Total Active Services
183 149 10538
METERI NG
Meters
Number in service at beginning of year 12558 New installations 178 Number in service at end of year 12736
Meters serving seasonal customers are installed in the Spring and after removal during the Fall are tested and repaired as needed then stored for the winter Area plumbers set seasonal meters in a cooperative program along with District personnel which is not only beneficial to the District but to the customer and the plumber as well As a result of the cooperation received from the area plumbers the success of the program has continued
2008 Annual Report Page 39
MAINS
DISTRIBUTION MAINS IN SERVICE (FEET)
SIZE 2007 ADDED RETIRED 2008 Deep 20 66751 2578 69329 Deep 16 86240 684 86924 Deep 12 142867 2721 145588 Deep 10 145845 101 3700 142246 Deep 8 308564 2342 1331 309575 Deep 6 164042 67 6299 157810 Deep 4 18137 125 18262 Surface 4 3801 3801 Deep 3 9310 9310 Surface 3 18122 18122 Deep 2~ 634 634 Surface 2~ 388 388 Deep 2 59481 238 248 59471 Surface 2 26586 240 26346 Deep 1~ 918 918 Surface lYz 7062 7062 Deep lW 3225 3225 Surface lX 3034 3034 Deep 1 10257 10257 Surface 1 20449 240 20689 Deep 2856 2856 Surface 3915 3915
1102484 9096 11818 1099762
GATE VALVES INSTALLED
1 lX 2 4 6 8 10 12 16 20
1 3 3 19 4 8 2
Page 40 2008 Annual Report
2008 MAINS INSTALLED
TOWN LOCATION SIZE MATERIAL LENGTH REMARKS
Kennebunk Alewive Road 8 0 1 2 Main Relay 10 01 2
12 PE 240 12 01 732
Independence Park Dr 8 DI 25
Wilbery Lane 8 DI 185 Main Relocation Port Road 8 DI 3
12 DI 67
High Street 8 DI 120 Main Relocation
Kennebunkport Fishers Lane 16 DI 684 Main Relay
Wells Devito Lane 2 Copper 3 Main Relay 4 PE 125
Orchard Lane 1 PE 240 Seasonal Main Relay
Island Beach Road 6 01 49 Main Relay 8 PVC 226
Ocean Avenue 2 Copper 12 Main Relay 10 DI 45
Webhannet Drive 6 DI 2 Main Relay 10 DI 21
12 DI 732
Post Road (Route One) 20 DI 1235 Main Relay
Avandah Way 8 DI 28
Kimball Lane 8 DI 24
Bourne Lane 10 DI 33
Buzzell Road 8 01 180 Main Extension
Gateway Drive 12 PVC 568 Main Extension
Heritage Drive 12 PVC 382
Harriseckett Road 8 DI 964 Main Extension
Charles Wesley Court 8 PVC 540
Ogunquit Route One 8 DI 36 Main Relay
20 DI 1343
Kings Lane 8 01 6
Belm Lane 6 DI 16
8 DI 3
Kingfield Lane 2 Copper 16
Grasshopper Lane 2 Copper 7
Biddeford Second Street 2 PE 200 Main Extension
TOTAL 9096
2008 Annual Report Page 41
HYDRANTS
During 2008 4 public and 14 private hydrants were insta lled and 0 private hydrants became public making a total of 695 publ ic and 229 private hydrants in t he Districts system
NEW INSTALLATIONS
Town No Ow nership Location
Kennebunk 1 Private Shoppers Vi llage Wells 1 Private Heritage Drive Wells 2 Private Charles Wesley Court Wells 2 Private Sylvan Way Forest Village North Wells 1 Private CVS Pharmacy Wells 7 Private Sea Glass Village Wells 1 Public 208 Post Road
HYDRANT REPLACEMENTS
Town No Ownership Location
Kennebunk 1 Public 103 Brown Street Kennebunk 1 Private Shoppers Village Kennebunk 1 Public Sea Road Kennebunk 1 Public Port Road at Wilbery Lane Kennebunk 1 Public 81 Western Avenue Kennebunk 1 Public 120 Brown Street Wells 1 Public Post Road at Kimball Lane Wells 1 Pu blic Eldridge Road at Webhannet Drive Wells 1 Pu blic Web han net Drive at Donald Lane Wells 1 Public Ocean Avenue at Marsh Street Wells 1 Public Ocean Avenue at Tibbetts Avenue North
Wells 1 Public 215 Ocean Avenue
Wells 1 Public Ocean Avenue at Bourne Avenue Ogunquit 1 Public Captain Thomas Road at Partridge Drive
Ogunquit 1 Public Route One at Kings Lane
HYDRANTS TRANSFERRED FROM PRIVATE TO PU BLIC
Tow n No Ownership Locat ion
None
Page 42 2008 Annual Report
MONTHLY PUMPING RECORDS
Gallons Pumped
Amended 2007 2008
January 49415700 47321300 February 48910100 44812500 March 53842900 49171100 April 55060400 59601800 May 89711500 92797350 June 123139500 118078400 July 152963200 151165700 August 161378650 139932600 September 118087130 104318400 October 88548 100 74069700 November 54764500 54315900 December 50257200 57684000
Subtotal (KKWWD) 1046078800 993268750 (BiddefordSaco) 4176450 323500
TOTAL 1050255250 993592250
MONTHLY SNOW AND RAINFALL
2007 2008 Snow Rain Snow Rain
Inches Inches Inches Inches
January 53 266 170 176
February 203 383 568
March 241 219 222 487
April 259 789 478
May 271 248
June 335 427
July 541 792
August 183 331
September 242 1184
October 463 322
November 09 4 29 485
December 409 161 258 391
Totals 1174 3899 1031 5411
Page 10
Truste es James E Burrows Presid e nt Thomas P Oliv er Vi c e Pres ident Ric hard H Littlefi e ld Robed A Enunons
Normand R Labbe Supe rintendent Scott J Minor Ass istant Superintendent Vayne A Brockway Treasurer
2008 Annual Report
Kennebunk Kennebunkport
and lNells Nater Dlstricl PO Box 88 92 Main Street Phone 207-985-3385 Kennebunk Maine 04043 Fax 207-985-3102
wwwkkworg
Kennebunk Kennebunkport and WeUs Water District Managements Discussion and Analysis
Year Ended December 31 2008
Introduction of the Financial Statements
Overview of Financial Report
The District was established in 1921 as a quasi-municipal water utility district organized by a special act of the Maine State Legislature to provide and maintain a water treatment and distribution system for the inhabitants of the District The District serves the Towns of Kennebunk Kennebunkpoli Wells Ogunquit and pOliions of Arundel York and Biddeford The District is governed by a four member Board of Trustees one elected from each of the Towns of Kennebunk Kennebunkport Wells and Ogunquit The District is regulated by the Maine Public Utilities Commission hereinafter called the Maine Puc
The District uses a proprietary fund with two board designated funds The Districts fund is financed and operated in a manner similar to private businesses The two board designated funds are the water supply protection fund and the system development fund
This Management Discussion and Analysis (MDampA) serves as an introduction to the audited basic fmancial statements and notes The MDampA is the District managements analysis of its financial condition and perfonnance It is presented to give the reader more insight on the Districts finances
The Districts basic financial statements include
- Statement ofNet Assets - Statement of Revenues Expenses and Changes in Net Assets - Statement of Cash Flows - Notes to Financial Statements - Schedule of Changes in Net Assets - Schedule of Operating Expenses
c 2
2008 Annual Report Page 11
Comparison of F inancial Statements for Current and Prior Years
Condensed Statement of Net Assets
2008 2007 Difference Current Assets $ 1420828 $ 1521587 $ (100759) (66) Other Assets 30094 29695 399 13 Capital Assets 35223953 34101644 1122309 33 Special Funds 674442 305118 369324 1210 Total Assets 37349317 35958044 1391273 39
Current Liabilities Long-term Debt Other Liabilities
Total Liabilities
1059731 4812583 1496349 7368663
887458 4584596 1361953 6834007
172273 227987 134396
534656
194 50 99 78
Net Assets Unrestricted $ 29 980654 $ 29124037 $ 856617 29
Current Assets
The decrease in current assets by $100759 primarily resulted from a decrease in cash and cash equivalents that were offset by an increase in Bond Proceeds Receivable
The decrease of cash and cash equivalents is primarily related to lower 4th quarter billing levels than the prior year which saw unusually dry weather all summer Inventory was reduced by $5910 due to specific efforts to reduce minimum stock
Other Assets
Other assets increased by $399 in 2008 The increase was due to new issuance costs exceeding the current year amortization of previous bond issuance costs
Capital Assets
Capital assets grew by $1122309 in2008 That increase consisted of
Additions Retirements Net Change Utility property $ 1400789 $ (438026) $ 962763 Allowance for depreciation (845522) 437970 (407552)
5 555267 $ ( 56) 555211 Change in construction work in progress 567098
122309
The additions to utility property included $282333 of contributed capital Utility property retirements included $206048 of office computers and equipment $145825 in mains $48505 in vehicles and equipment and $37648 in meters hydrants and services
The increase in construction work in progress was related to the fact that due to the early onset of winter weather in 2007 there had been no capital projects in process at year end 2007 The Route One Wells SRF project was in process at year end in 2008
3
Page 12 2008 Annual Report
Special F unds
During 2008 Special Funds increased by a net amount of$369324 This asset category increased primarily as a result of an appropriation from retained earnings of $227200 to the Water Supply Protection Fund based on 2007 net earnings as allowed by Maine law
The Other Post Employment Benefits (or O PEB) Fund increased by a net amount of$132780 primarily due to funding contributions made during the year
The combined investment income in 2008 for all Special Funds was $12603 (as compared to $22893 in 2007)
Long-term Debt
Long-term debt increased by a net amount of $227987 in 2008 The District financed a major main replacement project on Route 1 in Wells during 2008 with a 20 year $757350 low interest SRF bond financed through the Maine Municipal Bond Banle Regular principal repayments in 2008 amounted to $500458
Current Liabilities
Current liabilities increased by a net amount of $172273 between 2007 and 2008 The major change for the year was an increase in accounts payable of $164338 The increase in Accounts Payable was related to the major project on Route 1 Wells which was in process at year end
Other Liabilities
Customer deposits for construction increased by the amount of $92395 while the post retirement benefit accrual increased by $54863 Deferred credits which are interest refunds received from bond refinancing decreased by $12862 due to the current year amortization of the deferred credits The net total increase in other liabilities was $134396
Condensed Statement of Revenues Expenses and Changes in Net Assets
2008 2007 Difference
Operating Revenue
Depreciation Expense Other Operating Expenses Net Non-operating (Income)
Total Expenses
Change in Net Assets before ContJibutions Contributions
Change in Net Assets
Beginning Net Assets
Ending Net Assets
$ 5337269 $ 5303336 $ 33933
845522 4071 871 (154408)
4762985
807932 3926819
(3791 ) 4730960
37590 145052
(150617) 32025
574284 _ 282333
572376 436734
1908 (154401 )
856617 1009110 (152493)
29124037 28114927 1009110
$2228Q654 $ 29l2UUl $ 856611
6
46 36
39730 7
3 (353)
(151)
36
29i
4
2008 Annual Report Page 13
Operating Revenue
The vast majority (about 99) of $559 million in 2008 operating revenue comes from two sources Metered water revenue and public and private fire protection charges
Metered water revenue ($457 million) - The Districts Annual metered customers are billed quarterly The billing includes a minimum charge (based on the size of their meter) for a minimum amount of cubic feet of water and a charge for each additional hundred cubic feet of water used above the respective minimums Its Seasonal customers are billed a minimum charge in the spring and billed again in the summer andlor in the fall if consumption exceeds the yearly minimum allowance based upon a separate seasonal rate schedule Metered water rates are regulated by the State of Maines Public Utilities Commission During 2008 metered water revenue increased by just 4 ($02 mill ion) due primarily to periods of unusually wet weather and decreased customer growth
Public and private fire protection ($71 million) - This revenue includes charges to local municipalities for hydrants (public fire) and privatenon-municipal organizations for ready to use water capacity for both hydrants and sprinkler systems Fire protection charges are also regulated by the State of Maines Public Utilities Commission Public and Private Fire Protection Revenue for 2008 increased by 11 from $69 million in 2007 This was due primarily to the 2007 increase in rates which became effective April 1 2007 Additional revenue came from new private fire customers during the year as well as new public fire hydrants
Depreciation Expense
Depreciation expense went from $807932 in 2007 to $845522 in 2008 an increase of 46 This increase can be attributed to the general growth in capital assets during 2008
Other Operating Expense
Non-depreciation operating expense increased from $393 million in 2007 to $407 million in 2008 by 37 The expenses consisted of
2008 2007 Difference Salarieswages $ 1655632 $ 1586301 $ 69331 43 Fringe benefits 1149282 1077237 72045 66 Purchased water power amp chemicals 461706 427322 34384 80 Operational amp maintenance supplies 290595 319329 (28734) (90) Legal and audit fees 64541 79677 (15136) (190) Contracted services amp Equipment Rentals 223197 257237 (34040) (133) Vehicle maintenance 51393 45892 5501 1l9 Bad Debt Expense 6526 (6526) (1000) Insurance 102533 109544 (7011) (65) Miscellaneous expenses 20285 17754 2531 (142 Regulatory Commission Exp-Other 52707 52707
$ 4071B2L ~_l926JU2 j) 145-gtQ)2 J~
Expense category explanations
Salarieswages - This line item represents the amount of salary and wages that were expensed in these years not the total salary and wages paid to the employees Portions of the amount of salaries and wages paid to the employees are capitalized and therefore shown on the Statement of Net Assets The pay rates for District employees were approximately 40 higher in 2008 than 2007 The employee cost of living raises accounted for the vast majority of the $69000 increase The remainder of the increase was due to a lower amount of capitalized labor during 2008
5
Page 14 2008 Annual Report
Employee benefits - The Districts portion of health insurance costs increased 40 due primarily to increased premium costs The number ofemployees insured varies but averages 39 employees in a given month
Purchased water power amp chemicals - Purchased Power costs increased by $32K over 2007 as a result of a 13 increase in the average cost per Kilowatt hour from 119 cents to 135 cents Filtration Plant Chemical costs were higher by $5K in 2008 a 28 increase from 2007 largely due to unit price increases Purchased water costs were down in 2008 by $(2K) Both purchased water and chemical usage were down somewhat due to the continued heavy reliance upon the Districts new Merriland River Well which produced 35 of the Districts total pumpage during its second year ofoperation (up from 31 in 2007)
Legal and Audit Fees - Legal Fees decreased ($ 16K) over 2007 as a result ofless expenses incurred during 2008 More than 75 of these expenses were due to a complaint first filed during 2005 with the Maine Public Utilities Commission concerning a dispute of the Districts Metering Policy and System Development Charge with respect to a large new development of seasonal cottages
Operational and maintenance supplies - This categOlY includes all material amp supply expenses related to the operation and maintenance of the Plant Distribution and Administrative areas and include items such as maintenance and repair parts lab supplies tools office supplies telephone waste disposal safety equipment and training and miscellaneous expenses These expenses decreased by ($29K) or (9) overall from 2007 One of the larger reasons for this decrease was due to the dredging of the Branch Brook which occurred in 2007 Another factor was a decreased level ofwater main breaks over the previous year
Contracted services amp Equipment Rentals - This category which includes a large array of services provided to the District by outside vendors decreased by (132) or approx ($34K) during 2008 The largest decrease involved source related consulting ($26K) from 2007 In addition contracted services at the Filtration Plant decreased by ($27K) largely due to the 2007 dredging project Distribution system repair services for mains hydrants and services as a group were up $17K
Bad Debt Expense - The District uses a five year averaging formula each year to determine the level ofbad debt expense required During 2008 it was not necessary to add any additional amount to the reserve based on this formula (The 2007 expense was $6K)
Insurance - Insurance costs decreased by ($7K) or (649) from 2007 The District was able to lower its insurance expense due to a combination of its competitive bid process and soft market conditions
Net Non-Operating Income
This item is primarily made up of $244762 of interest expense in addition to utility regulatory fees of $40691 These expenses were offset by $253285 of Tank Rental Revenues and a one-time gain of $164767 on the sale of an old storage tank lot as well as interest income of$20405
Contributions
Contributions occur when development takes place within the Districts service area The contributions for 2008 and 2007 were
2008 2007 Difference 00
Main Extensions $ 0 $ 0 $ 0 System Development Charges 210072 349742 (139670) Services 30000 50000 (20000) Meters 26962 31 192 ( 4 230) Miscellaneous 15299 5)00 9499 Totals $ 282 $ 436734 $ (1544012
6
2008 Annual Report Page 15
Overall Financial Position and Results of Operations
To determine the change in the Distrids financial position in the past year we have focused on two elements fmancial ratios and revenue stability
Financial Ratios
Two of the key financial ratios for analyzing the Districts financial position are the current ratio and the coverage ratio During 2008 the Districts current ratio declined from 171 to 134 while the coverage ratio improved from 224 to 229 The increase in the Districts coverage ratio in 2008 occurred largely due to the increase in miscellaneous income related to the land sale
Current Ratio 2008 2007
Current assets $ 1420828 $ 1521587 Current liabilities 1059731 887458
Current Ratio 134 171
Coverage Ratio 2008 2007
Operating revenue $ 5337269 $ 5303336 Non-operating Rental Revenue 253285 224054 Interest income 20405 51 845 Miscellaneous income 168445 9848 Gross revenues 5779404 5589083
Operating expenses 4917393 4734751 Depreciation (845522) (807932) Expenses 4071 871 3926819
Net available - debt service 3
Principal payments $ $ 500219 Interest 240859
$ 741078
Coverage ratio 229 224
Revenue Stability
Most of the Districts operating revenue 99 in both 2008 and 2007 comes from water assessments These revenue sources are stable and were relatively unchanged between 2008 and 2007
Water rates both metered and fire protection are regulated by the State of Maines Public Utilities Commission (PUC) The PUC sets rates that allow the District to maintain operations and pay debt service The Districts last rate increase became effective on 4112007
In addition the Districts metered water customer base is not concentrated Residential customers who make up 11497 of the Districts 12736 water connections (903 ) provided 603 of all operating revenue in 2008 and 60 0 in 2007 Non-residential metered customers represented 253 of all operating revenue in 2008 and 258 in 2007
7
Page 16 2008 Annual Report
Fire protection (public and private) was 13 3 of all operating revenue for 2008 up 2 from 13 1 in 2007
Operating revenue by type
2008 2008 2007 2007
Metered - residential $ 3218754 603 $ 3184295 600
Metered - non-residential 1352374 253 1365368 258
Public fire 606420 114 597781 11 3
Private fIre 102000 l9 97016 l8
Other operational revenue 57721 ll 58876 ll
Total operating revenue L~17269 1000 $ 5303 336 100Q
Significant Changes to Individual Funds
Operating and Management Fund
Operating revenue increased only by 6 in 2008 largely due to wet summer weather
Operating expenses (excluding depreciation) were up 37 overall from 2007
Water Supply Protection Fund
2008 and 2007 Revenue 2008 2007 Difference
Interest Income 9287 $17483 $ (8196) (469)
2008 and 2007 AdditionslWithdrawals 2008 2007 Difference
U 27200 1000Additions to Fund $Q
1000Withdrawals from Fund u $)~
System Development Fund
2008 and 2007 Revenue 2008 2007 Difference
Interest Income $ 25 $14 $ 11 78 6
8
2008 Annual Report Page 17
Other Post Employment Benefits Fund (OPEBF)
2008 and 2007 Fund Balance 2008 2007 Difference
Fund Balance 225 952 $ 931T $ 132~ 1425
Significant Budget Variances
The District is not legally required to adopt budgetary accounting and reporting However an annual budget is prepared by management and approved by the Board of Trustees The budget is prepared for the operating revenues and expenses
Significant Capital Asset and Long-term Debt Activity
Every year the Superintendent prepares the capital budget with input from the management staff He submits this to the Board of Trustees for approval If a capital expenditure is incurred during the year which is not included in the capital budget the Superintendent will submit this expenditure to the Board of Trustees for supplemental approval
Overall utility property increased by $96 million from $4624 million to $4720 million The allowance for depreciation grew by $41 million and construction work in progress increased by $57 million Net utility property increased from $3410 million in 2007 to $3522 million in 2008
Long Term Debt
During 2008 the District borrowed $8 million in a 20 year serial bond from the Maine Municipal Bond Bank for a large water main replacement project The District also retired $5 million oflong term debt
The total bonded debt (both the Long-term debt and the current portion) activity for 2008 is detailed below
Beginning Balance Issues Retires End Balance
$5085054 $152350 [$500458) ~1946
REQUESTS FOR INFORMATION
This financial report is designed to provide a general overview of Kennebunk Kennebunkport and Wells Water Districts finances Questions concerning any of the information provided in this report or requests for additional financial information should be addressed to Wayne A BrockWay Tfeasurer KKampW Water District PO Box 88 Kennebunk ME 04043
9
Page 18 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT DECEMBER 31 2008 and 2007
BASIC FINANCIAL STATEMENTS
Berry Ta lbot Royer Fa lmouth Maine
2008 Annual Report Page 19
Exhibit A
KENNEBUNK KENNEBUN KPORT AND WELLS WATER DISTRICT STATEMENTS OF NET ASSETS
DECEMBER 31 (Restated)
ASSETS 2008 2007
Current Assets
Cash and Cash Equi va lents $ 4313 14 $ 974870
Accounts Receivab le - Trade Net 224082 247368
Accounts Receivable - Other 1839 131 6
Bond Proceeds Recei vab le 470577 0
Materials and Supplies Inventory 204504 2104 14
Prepaid Expenses 88 51 2 876 19
Total Current Assets 1420828 15215 87
Other Special Fund s Water Supply Protection Fund 44 745 8 210939
System Development Fund 1033 1008
Other Post Employment Benefits Fund (OPEBF) 225 95 1 93171
Total Other Special Funds 674442 305 11 8
Utility Plant in Service 47202686 4623 992 3
Less Accumul ated Depreciati on ( 125 4583 1) (12138279)
Net Utility Pl ant in Service 34656855 34 101 644
Construction Work in Pro gress 567098 0
Net Utility Plant 352 23953 34 10 1644
Other Property Non-Utility Property 225 91 22 591
Deferred Charges
Un amorti zed Bond Issue Costs 7503 71 04
TOTAL ASSETS 37 34 93 17 35 958 044
LIABILITIES
Current Liabi lities
Accounts Paya ble 27 1511 10 7 173
Other Accrued Liabilities 2588 57 22 2945
Capital Lease 0 56882
Current Portion of Long-Term Debt 529363 50045 8
Total CurTent Li ab iliti es 105973 I 887 458
Long-Term Debt 4 8 12583 4 584 596
Deferred Credits Customer Adv ances for Construction 340766 2483 7 1
Deferred Bond Interest 59 3 I I 72 173
TOlal DefelTed Cred its 400077 320544
Post Retirement Benefits 1096272 1041409
TOTAL LIABILITIES 7368663 68 34 007
liT ASSETS
In ves led in Capital Assets Net of Relaled Debt 29 88 95 10 29023 694
Unrestricted 9 1144 100 3 43
TOTAL NET ASSETS $ 29 9806 54 $ 29 12403 7
The Accompanying Notes are an Integral arl of These Statements
Ile ry Talbo Ro) ltI Flmouth Maille 10
Page 20 2008 Annual Report
Exhibit B
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT STA TEMENTS OF REVENUES EXPENSES AND CHAN GES IN NET ASSETS
YEARS ENDED DECEMBE R 31
(Restated) 2008 2007
OPERA TING REVENUES Metered-Residential $ 3218 754 $ 3184295 Metered-Commercial J 3523 74 1365368 Public Fire Protection 606420 597781 Private Fire Protection 102000 97016 Local Municipalities 491 55 48181 Miscellaneous Service Revenues 8566 10695
Total Operating Revenues 5337 269 5303336
OPERA TING EXPENSES Operation and Maintenance (Schedule 2) 407 187 1 3926819
Depreciation 845522 807932
Total Operating Expenses 491 73 93 473475 1
OPERA TING INCOME 419876 568585
NON-OPERA TING INCO ME Rental Revenues 253285 224054
Interest Income 20405 51845
Merchandise and Jobbing Income 3089 51 72
Miscel laneous Non-Utility Income 589 4676
Gain on Disposal of Utility Plant 164767 deg Total Non-Operating Income 442135 285747
NON-OPERATING EXPENSES Interest Expense 244762 240859
Taxes Other than Income 40691 39747
Amortization of Bond Issue Costs 699 793
Miscellaneous Non-Utility Expense 1575 55 7
Total Non-Operating Expenses 287727 281 95 6
CHANGE IN NET ASSETS BEFORE CONTRIB UTIONS 574284 572376
CONTRIB UTIONS Main s Services Meters and Hydrants 282333 436734
CHANGE IN NET ASSETS 8566 17 10 09 11O
NET ASSETS - AT BEGINNING OF YEAR 291 24 037 28114927
NET ASSETS - AT END OF YEAR $ 29980654 $ 29 1240 37
The Accompanying NOl es are an Integral Part oj Th ese Sta tements
J I Berry Tal bot Rover Fal mouth Mnin~
2008 Annual Report Page 21
Ex hibi t C
KENNEBUN K KENNEBUN KPORT AND WELLS WAT ER DISTRICT
STATEMENTS OF CASH FLOWS YEARS ENDED DECEMBER 31
2008 2007 CASH FLOWS FROM O PERATING ACTIV ITIES
Cash Rece ived from Customers $ 536627 1 $ 52998 17
Cash Payme nts to Suppliers and Contractors ( 1157 11 9) ( 1321 240)
Cash Payments to Employee Serv ices (2697475) (2584039)
Net Cash Provided by Operating Acti vities 15 11 677 1394538
C ASH FLOWS FROM CAPITAL AND fmL ATED FI NANCI NG ACTIVITI ES Proceeds from Lo ng -Tenn Borrowings 286 773 900000
Re payment of Long -Tenn Debt (557340) (554 683)
Transfer of Funds from (to) the Water Supply Protection Fund (227 200) 252502
Transfer of Funds from (to) the Other Post Employment Benefits ( 132 780 ) 70608
Proceeds from Sa le of Fixed Assets 57 4123
Gain on Sale afF ixed Asse ts 164767 0 In terest Paid (259 630) (25 I 3 48)
Acqui si ti ons and Construct ion of Operating Property ( 1967888) (2 548664)
Payment of Bond Issue Costs ( 1099) 0
Contributi ons in Aid of Cons tructi on Received 374 728 54 6046
Net Cash Used by Capital and Related Financ ing Acti viti es (231961 2) (15 8 1416)
CASH FLOWS FROM INVESTING ACTIVITIES Rent In come 253285 22 4054
Interest Income Recei ved 20405 5 1845
Reinv ested I nves tm ent In come ( 17497) ~ Net Cash Provided by Inves ting Activ ities 264 379 258402
NET INCREASE (DECREASE) IN CASH AND CASH EQ UIVAL ENTS (5435 56 ) 71 524
C ASH AND CASH EQUIVALENTS - BEGINNING OF YEAR 974 870 9033 46
CASH AND CASH EQUIVALI~NTS - END OF YEAR $ 431 314 $ 974870
RE CONCILIATION OF OPERATING INCOME TO NET CASH PRO VIDE D BY OPERAT1NG ACTIVITIES
Operating Income $ 419876 $ 568585
De prec iation 845522 807932
Jobbing Income 3089 5172
Miscellaneous Non-Utility Income 589 553
Taxes Other tha n I ncome (40691) (39 747 )
Mi sce llaneous No n-Utili ty Expense ( 1575) (557)
Changes in Asse ts and Liab i Iiti es (Increase) Decrease in
Accounts Receivab le 22763 ( 10373)
In ventory 5910 26 64 3
Prepa id Ex pense (893) 23395
(Decrease) Increase in Accou nts Payab le 164338 (324 77)
Oth er Acc ru ed Liabi I ities 37886 5824
Post Ret irement Benefits 54 8 63 39588
Net Cash Pro vided by Ope rati ng Acti vi ties $ 1 5 11 677 $ 139453 8
SUPPLEMENTAL DISC LOSURE INFORMATlOl
Equ ipment Purchased Through Non -cash Transactions pound 0 $ I I 1345
The Accompanying Noles arc unlnlegm Por i aThese Slulel11en ll
Beny 1 athol ROI CI Fdimolilh Mai ne 12
Page 22 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 1 - SUMMARY OF ACCOUNTING POLICIES
The summary of significant accounting policies of Kennebunk Kennebunkport and Wells Water District hereinafter called the District are presented to assist in understanding the representations of the District s management who is responsible for their integrity and objectivity These accounting policies conform to accounting principles generally accepted in the United States of America and have been consistently applied in the preparation of the financial statements
Nature of Business
The District was established in 1921 as a quasi-municipal corporation organized by a special act of the Maine State Legislature to provide and maintain a water treatment and distribution system for the inhabitants of the District The District serves the Towns ofKennebunk Kennebunkport Wells Ogunquit and portions of Biddeford Arundel and York The District is governed by a four member Board of Trustees one elected from each of the Towns of Kennebunk Kennebunkp01i Ogunquit and Wells The District is regulated by the Maine Public Utilities Commi ssion hereinafter called the Maine P U C The District extends credit to its customers that consist of residential commercial and governmental entities at regular terms without collateral
Basis of Accounting
The financial statements of the District have been prepared on the accrual basis of accounting and accordingly reflect all significant receivables payables and other liabilities
13
2008 Annual Report Page 23
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 1 - SUMMARY OF ACCOUNTING POLICIES (Contill ued)
Basis of Presentation
The financial statements have been prepared in confonnity with accounting principles generally accepted in the United States of America as applied to governmental units utilizing an enterprise fund to account for its operations that are financed and operated in a manner similar to private business enterprises The intent of the governing body is that the periodic determination of revenues earned expenses incurred and net income is desired for purposes of facilitating management control and accountability The District complies with Governmental Accounting Standards Board (GASB) Statement No 20 relating to Governmental Entities that use Proprietary Fund Accounting and No 34 related to basic financial statements and management discussion and analysis report For enterprise funds GASB Statement Nos 20 and 34 provide the District the option of electing to apply F ASB pronouncements issued after November 30 1989 The District has elected not to apply those pronouncements
Proprietary Funds distinguish operating revenues and expenses from non-operating items Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary funds principal ongoing operations The principal operating revenues of the Districts proprietary funds are the net charges to customers for water usage Operating expenses include expenses on source and pumping operations and maintenance water treatment transpOliation and distribution operations and maintenance customer account administrative and general and depreciation on capital assets All revenues and expenses not meeting this definition are reported as non-operating income and expenses Rental revenues from various wireless cellular companies are treated as non-operating income
Utility Plant
Utility plant is stated at cost and depreciation is calculated on the straight-line method at rates established by the Maine Pue Useful lives pursuant to Chapter 680 of the Maine Pue range from 5 to 100 years Utility property retirements are charged in total to the accumulated depreciation account when they occur
Capitalization Policy
Expenditures that materially increase values change capacities or extend useful lives are capitalized The amounts charged to utility plant accounts represent all reasonable and necessary costs including labor materials overhead equipment charges and interest costs incurred during the construction period Routine maintenance and repairs are expended as incurred
14
Page 24 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 ami 2007
NOTE I - SUMMAR Y OF A CCOUNTING POLICIES (Continued)
Contributions in Aid of Construction
Pursuant to GASB Nos 33 and 34 contributions in aid are reported as income
Cash and Cash Equivalents
For purposes of the statement of cash flows the District considers all highly liquid investments with an initial maturity of three months or less to be cash equivalents
Inventory
Materials and supplies inventories are valued at the lower of cost or market using the weighted average cost method
Unamortized Bond Issue Costs
Costs incurred to issue long-term bonds together with discounts allowed at the time ofpurchase are amortized on a straight-line basis over the term of the bond issue Amortization expenses for 2008 and 2007 were $699 and $793 respectively
Allowance for Bad Debts
The District uses the allowance method to account for uncollectible accounts receivables The allowance for doubtful accounts is based on prior years experience and managements analysis of possible bad debts
Use of Estimates
The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the rep0l1ed amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and reported amounts of revenues and expenses during the repol1ing period Actual results could differ from those estimates
15
2008 Annual Report Page 25
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 2 - DEPOSIT AND INVESTMENTS
Custodial Credit Risk
Custodial credit risk is the risk that in the event of the banks failure the District will not be able to recover the value of its deposits and investments that are in the possession of an outside party
Deposits
As of December 312008 $201645 of the Districts bank balance of $451659 was subject to custodial credit risk as follows
Collateralized with securities held by the pledging bank in the District s name $ 20164~
Investments
The State of Maine authorizes the District to invest in obligations backed by the US government and agencies repurchase agreements and certain corporate stocks and bonds
The Districts MBIA-Class investment is in a local government investment pool designed to make the managing of public funds safer and easier to access The investment is backed by corporate bonds US Treasury and Agency bonds mortgage backed securities and a money market fund The MBIA - Class investment pool is rated AAA-VI
At December 31 2008 investments consi sted of the following
Fair Market Maturity Value
MBIA Class Investment Pool NA U14442
16
Page 26 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 3 - OTHER SPECIA L FUNDS
The Board of Trustee s has internally restricted funds for future use These special fund balances as of December 312008 and 2007 are as follows
Water Supply Protection Fund
Pursuant to Sec 135-A MRSA Sec 6113 of State of Maine law a consumer-owned water utility may establish a water supply protection fund to which a sum may be credited annually from surplus funds The balance of the fund as of December 31 2008 and 2007 was $447458 and $210939 respectively Please refer to Note 9 for further discussion of this fund
System Development Fund
In accordance with the Maine P Uc regulations the District is authorized to impose a charge to customers who expand their water capacity All funds collected must be segregated and maintained in a separate interest bearing account and the revenue dedicated as required by 1m The District submits to the Maine PUc a financial activity repoli annually The balance of the fund as of December 31 2008 and 2007 was $1033 and $1 008 respectively
Other Post-Retirement Benefits Fund
In accordance with Statement of Financial Accounting Standards (SFAS) No1 06 as amended by No 132 Employers Disclosure about Pensions and Other Post-Retirement Benefits the District provides certain health care and sick time benefits for retired employees Substantially all of the District s employees may become eligible for those benefits if they reach normal retirement age while working for the District The District started funding the Other Post-retirement Benefits in 2006 The cash balance at December 312008 and 2007 was $225952 and $93171 respectively The net periodic benefits cost based on the actuarial repOli for the years ending 2008 and 2007 were $143026 and $121666 respectively
NOTE 4 - ACCOUNTS RECEIVABL E - TRA DE
The amount for accounts receivable is shown as net of the allowance for bad debts as follows at December 31
2008 2007
Accounts Receivable $ 231 891 $ 255602
Less Allowance for Bad Debts (7 809) (8234)
$ 224Q82 $ 247 36pound
17
2008 Annual Report Page 27
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 5 - UTILITY PLAN T AND EQUIPMENT
The following is a summary of property plant and equipment at December 31
Depreciation Rate Beginn ing Add itions Retirement Ending
Organizational Costs N A $ 50709 $ 0 $ 0 $ 50709 Land N A 28 19729 154 0 2819883 Structures 2 - 3 4042463 29352 0 4071 815 Impounding Dams
And Reservoirs 2 58443 6834 0 65277 Intake and Suction
Mains 15 17455 0 17455 Wells 2 855 590 296 0 855 886 Pumping Equipment 4 1833 137 22735 0 1855872 Purification
Equipment 2 1236332 49608 0 1285 940 Tanks and Standpipes 133 - 4 2530785 0 0 2530785 Transmission and
Distribution Mains 1 24363767 695255 (145825) 24913197 Services 3 4458076 341739 (7450) 4792365 Meters 4 14 15310 66510 (25998) 1455822 Fire Hydrants 15 782158 39749 (4200) 817707 General Equipment 10 1775969 148557 (254553) 1669973
46239923 1400789 (438026) 47202686 Less Accumulated
Depreciation (12138279) (845522) 437970 (12545831 ) Construction Work in Progress 0 5671098 0 567098 Net Property and
Equipment $ 34JOL644 $ U22J65 $ (56) $3522953
The depreciation expense for the years ended December 31 2008 and 2007 was $845522 and $807932 respective ly
18
Page 28 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 6 - LONG-TERM DEBT
Bonded indebtedness and land mortgage payable including amounts due currently are summarized as follows at December 31
Bonds Payable
Issue Maturity Beginning Ending Rate Date Date Balance Addition Retirement Balance
500 -785
613 - 675 522 - 652
209 - 429
300 - 570 180 - 625
284
7-88 5-91 10-94
10-03
10-05 10-06
11-08
November 20 18
October 20 11 November 2014
November 2018
November 2020 November 202 1
October 2028
$ 748386
300000 420000
916666
866668 933334
0 4185054
$ 0
0 0
0
0 0
757350 757350
$ (48793)
(75 000) (60000)
(83333)
(66666) (66666)
0 (400458)
$ 699593
225000 360000
833333
800002 866668
757350 4541946
Mortgage Payable - Land 42 11-07 October 2016 900000
$ 5085054 $ _ ----0
0 _ (100000)
11500458) 800000
5341946
Current
Long-term
$ 500458
4584596
$ 5085054
$ 529363
4812583
5341946
Annual scheduled maturities of long-term debt are as follows
Year Principal Amount
Interest Amount
2009 2010 2011 20 12 201 3
2014-2018 2019 - 2023 2024 - 2028
$ 529363 530526 531741 476012 477847
2031768 533937 230752
liJ1L946
$ 250295 225756 197964 170178 145 938 387751
64444 20027
$ 14623 53
19
2008 Annual Report Page 29
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 7 - CAPITAL LEASES
During 2007 the District leased equipment under an agreement that is classified as capital leases The cost of the equipment under capital lease is included in the statement of net assets as utility plant in service in the amount of$114298 Accumulated amortization of the leased equipment at December 312008 and 2007 was $19559 and $8129 respectively Amortization of assets under capital leases is included in depreciation ex pense The capital lease was paid in full in 2008
NOTE 8 - DEFERRED CREDIT
At December 31 2008 and 2007 the deferred credits consisted of
Customer Advances for Construction
The District receives advances for construction from or on behalf of customers Unused advances are refunded to the customers once the projects are completed Customers advances aggregated to $340766 and $24837 1 in 2008 and 2007 respectively
Deferred Bond Interest
Refunds received from bond refinancing are capitalized and amortized over the remaining life of the bond decreasing interest expense in the current and subsequent years The total reduction of interest expense for years ended 2008 and 2007 was $12862 and $15 I 04 respectively Deferred bond credit for the years ended 2008 and 2007 was $593 11 and $72173 respectively
NOTE 9 - APPROPRIA TIONS OF NET ASSETS
The District has establ ished appropriated net assets for various purposes At December 312008 and 2007 appropriated net assets were as follows
Funded Debt Retired Through Surplus
The Di stricts policy is to appropriate fro m net income annually an amount equal to the principal payment of the bonds Appropriations at December 31 2008 were $400458 The appropriated funded debt retired through surplus balance at December 31 2008 and 2007 was $13 3605 02 and $12960044 respectively
20
Page 30 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 9 - APPROPRIA TIONS OF NET ASSETS (Continued)
Water Supply Protection Reserve
Pursuant to Sec 135-A MRSA Sec 6113 of State of Maine law a consumer-owned water utility may establish a water supply protection fund to which a sum may be credited annually from surplus funds The annual credit may not exceed 5 of the prior years total revenue Interest earned in the fund must remain in the fund and be used solely for the purposes of the fund For the year ended 2008 there was an adjusted Public Utility Commission calculated net income of $255566 and a maximum allowed appropriation of $274988 Due to lack of operating cash the Board of Trustees decided not to appropriate in 2008 By Maine state law the District is allowed to appropriate within one year after the District s year end The Board reserves the right to exercise this option The interest income for the years ended 2008 and 2007 was $9287 and $17483 respectively The cumulative balance of the reserve at December 31 2008 and 2007 was $447426 and $438139 respectively
Mortgage Payment Appropriation
The District appropriates from net income annually an amount equal to the years principal payment on the mortgage Appropriations for the year ended 2008 was $100000 The appropriated mortgage payment balance at December 31 2008 and 2007 was $450000 and $350000 respectively
NOTE 10 - EMPLOYEE RETIREMENT PLAN
Effective july 1 1996 the District became a participant of the Maine State Retirement Systems (MSRS) cost sharing multiple employer consolidated retirement plan Accordingly due to the consolidation details ofthe pension obligation pertaining to the District can no longer be presented Additional information may be obtained from the MSRS
Under the participating local district (PLD) consolidated retirement plan participants contribute 65 of earnable compensation The Districts contribution to the plan is approximately 3 of earnable compensation This amount is either increased or decreased by the amortization of the Districts Initial Unpooled Unfunded Actuarial Liability (IUUAL) over the next 9 years from july 1 2006 The Districts net contributions for the years ended 2008 and 2007 were $44531 and $43160 respectively
Employees participating are eligible for normal retirement upon attaining the age of sixty and fi ve or more years of service or early retirement after compl eting twenty-five or more years of creditable service Vested participants are entitled to a retirement benefit equal to a fraction of the average final compensation multiplied by the years of membership service (discounted for early retirement)
21
2008 Annual Report Page 31
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 11 - INCOME TAXSTATUS
The District qualifies as a tax exempt organization under the provisions of the Internal Revenue code and is not subject to any State or Federal income taxes
N OTE 12 - 7 TEST
Pursuant to Chapter 670 of the Maine Pue regulations a water utility must annually determine if in of any three consecutive years its adjusted net income has equaled or exceeded 7 of the utilityS annual operating expenses This test is calculated by multiplying 7 of the total utility operating expenses which are composed of operation and maintenance expenses depreciation and amortization and taxes other than income taxes
For years ended 2008 and 2007 the Districts adjusted net income did not equal or exceed 7 of its annual operating expenses
NOTE 13 - RISK MANA GEMENT
The District is exposed to various risks of loss related to torts theft of damage to and destruction of assets errors and omissions and natural disasters for which the District carries commercial insurance Based on the coverage provided by commercial insurance purchased the District is not aware of any material actual or potential claim liabilities that should be recorded at December 31 2008 Settled claims have not exceeded insurance coverage for any of the past three fiscal years
Litigation
The District is subject to certain legal proceedings and claims which arise in the normal course of conducting its activities In the opinion of management the District has defensible positions
NOTE 14 - REVENUE FROM OPERA TING LEASES
The District leases various water tank sites to wireless cellular companies under long-term operating leases The leases are primarily five-year terms with consecutive renewal terms Rental increases are generally equal to the change in the CPI index during such year Rental revenues are recognized as earned over the term of the leases For years ended 2008 and 2007 total rental revenue was $253285 and $224054 respectivel y
22
Page 32 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 312008 and 2007
NOTE 15 - OPERA TING LEASE COMMITMENT
The District entered into a five-year agreement to license accounting software equipment and services with an application service provider The agreement expired on June 30 2008 and was renewed for a three-year period which commenced on July 1 2008 Under the agreement the District is obligated to pay minimum annual license fees as follows
Year Amount 2009 $ 60727 2010 60727 2011 30364
License fees for the years ended 2008 and 2007 were $54413 and $48098 respectively
NOTE 16 - PRIOR PERIOD ADJUSTMENT
The District has restated its previously issued 2007 financial statements due to advances for construction in the amount of$I006382 This liability represents many years of accumulation of monies given to the District by customers for projects to be done for them The monies had been used and the projects had been completed The utility assets had been transferred to the District This liability occurred before the adoption of GASB Statement No 34 As a result of the adjustment the 2007 beginning net assets were increased by $1006382
NOTE 17 - SUBSEQUENT EVENT
In preparing these financial statements the District has evaluated events and transactions for potential recognition or disclosure through October 262009 the date the financial statements were available to be issued
Since early 2005 the District has been involved in a series of disputes over its metering policy and system development charge (SOC) as it relates to a large seasonal cottage complex located in the Town of Wells Despite the Maine Public Utility Commissions (MPUC) upholding ofthe Districts metering policy this developer has continued to dispute the calculation ofthe appropriate SDC as it relates to this complex This same developer was an intervenor in the Districts annual Tariffupdate filed in May 2006 This Tariff was subsequently approved on February 7 2008
During 2008 the Maine Supreme Court upheld the Districts individual metering policy and therefore the only matter left to resolve with this issue is for the MPUC to decide on the revised SOC rate filing In January 2009 the District and the developer signed a settlement agreement which formed the basis for a stipulation agreement that has been submitted to the MPUC for inclusion with the SDC filing The Di strict subsequently received $28 633 in the form of additional SDCs from the developer in April 2009 The MP UC approved the new SDC tariffwith an effective date of July 21 2009
23
2008 Annual Report Page 33
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 18 - RECLASSI FICA TIONS
Certain reclassifications have been made to the prior years financial statements to conform to the cun-ent year presentation These reclassifications had no effect on previously reported results of operations or net assets
24
Page 34 2008 Annual Report
KENNEBUNK KENNEBUN KPORT AND WELLS WATER DISTRICT DECEMBER 31 2008 and 2007
SUPPLEMENTARY INFORMATION
Gerry Talbo Roye r Falmollth Mai ll e
2008 Annual Report Page 35
KENNEBUNK KENNEBUNKPORT AND WELLS VATER DISTRICT Schedule 1 SCHEDULES OF CHANGES IN NET ASSETS
YEAR ENDED DECEMBER 312008 (With Comparative Totals for 2007)
Appropriated Water Supply
Protection Funded Debt Fund Contributions (Restated)
Retired Mortgage and Restricted in Aid of 2008 2007 Through Surplus Payment Reserves Construction UnaPEropriated Total Total
BALANCES - BEGINNING OF YEAR $ 12960044 $ 350 000 $ 439148 $ 0 $ 15374845 $ 29124037 $ 28 114927
1et Income Contributions in Aid for Construction Transfer of the 8aJance of Contribution in Aid Cunent Year Loan Pri ncipal Payments Current Year Appropriation
BALANCES - END OF YEAR $
0 0 0
400458 0
13360502 $
0
0 0
JOO OOO 0
450000 $
93 12
0 0 0 0
448460 $
0 282333
(282333) 0 0 0 $
564972
0 282333
(500 45 8)
0 15721 692 $
574284
282333 0 0 0
29980654 $
572376 436734
0 0 0
29 124037
N
Berry Talbot Royer Falmourh Maine
VI
Page 36 2008 Annual Report
Sc hedul e 2
KENNEBlI NK KENNEBUNKPORT AND WE LLS WATER DISTRICT SCHEDULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
2008 2007 SOU RC E AND PUMPING OP ERA nONS
Labor $ 106640 $ I 12706 Office r 74 12 858 1 Pensions and Benefits 82777 8236 5 Purchased Water 23 67 4454 Purchased Power 242 197 2 147 14 Transportation Expense 38 80 383 5 In su rance - Vehicles 697 178 5 Materials and Suppl ies 1868 15 16 Con tractua I Services 20419 56024 Insurance - Workers Compensat ion 3665 3340
Tota l Source an d Pumping Operations 471922 489320
SOURCE AND PUMPING MAINTENANCE Labor 169 5 I 6 14 6957 Officer 11 782 11 189 Pensions and Benefits 131583 107395 Materia ls and Supplies 711 63 711 53 Co ntractu al Services 18 132 45784 Transportation Expense 6 167 5000 Insurance - Veh ic le s 1 108 2328 Insurance - Workers Compensation 5826 4355
Total Source and Pumping Maintenance 415277 394 161
WAT ER TREATMENT EXPENSES Labor 177355 173732 Officer 12328 13228
Pens ions and Benefits 137668 126962 Purchased Power 17500 15891
Materials and Suppli es 23414 196 11
Chemicals 178 805 73900
Contractual Services 20340 18359
Transportation Expe nse 6452 5911
Insu rance - Vehicles 1 159 2752
In surance - Workers Compensat ion 6095 5 149
Tota l Water Treatme nt Expenses 581116 555495
TRANSPORTATION AND DI STRIBUTION EXPENSES - OPERAnONS Labor 351966 32075 3
Officer 24464 24422
Pensi ons and Benefits 273205 234404
Purchased Power 12 00 I 10339
Materials ane Supp li es 75 87 10 673
Conu-actual Services 150 I 1285
Tran sportation Expense 12805 10 914
Insuran ce - Vehi cles 230 I 5080
Insurance - Wo rkers Co mpensatio n 12096 9506
TOla l Tran spo rtati on and Distribution Expenses - Upetat ions 697 926 627 376
Berry 1 Ibol Ro er r tl muul ll ivla lne 26
2008 Annual Report Page 37
Schedule 2 (Continued)
KENNEB UNK KE INEBUNKPORT AN D WELLS WATER DISTRICT SCHED ULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
TRA NSPORTATION AND DlSTR IBlJTJO N EXPENSES - MAINTEN ANCE Labor Oficer Pensions and Benefits Materials and Suppl ies Contractual Services Transportation Expense In su ran ce - Vehicles Insurance - Worke rs Compensation
Total Transportation and Distribution Expenses - Maintenance
$
2008
232048
16128 180 i 22 71269
66011 8442
1517
7975
583512
$
2007
228327
17385 i 66 860 104312
491 37
7769
36 16
6767
584 173
CUSTOMER ACCO UNTS EXP EN SES La bor Officers Pensions and Benefit s Materials and Sup plies Contractual Serv ic es Transpotation Expense Insurance - Vehicles Insurance - Workers Compensat ion
Bad Debt Expense Total Customer Accou nt Expenses
146412
3525 i 79508
4 i 68 8
64369
5327
957 3520
0
377032
136 671
32435
11 4838
37394
67 329
4650
2165
4657
6526 406 665
ADM IN ISTRATIVE AND GENERAL EXPENSES Labor Officers Pens ions and Benefi ts Purchased Power Materials and Supplies Contractual Services Professional Regulation Insu rance - Ge neral Liability Transportation Expense Insurance - Vehicles In surance - Workers Compensation Miscellaneous Expense
Total Administrative and Ge neral Expenses
228650
135678
264422
8834
73607
96966
52707
42416
83 19
1495
11707 20285
945086
229567
130348 244414
8023 7467 1
98996
0 44498
7811
3636
991 2 17753
869629
TOTAL OPER ATING EXPE NS ES $ 407 1871 $ 3926819
Berry Talbo Royer r Imouh ld ~lIlc 27
Page 38 2008 Annual Report
2008 OPERATIONAL REPORT
PERSONNEL
Education
The Districts employees attended several educational meetings and seminars covering many subjects such as
Forklift Safety Hearing Protection Electrical Safety HDPE Piping Systems Confined Space Back Injury Protection AC Systems Program Respiratory Protection Bloodborne Pathogens Water Utility Symposium Trenching amp Excavation Class 52 Pipe Alternatives Field Biological Hazards Certification Exam Review Construction Excavation Hazardous Communication LockoutTagout Training Arc Flash amp Blast Protection Introduction to SCADA Care of Emergency Generators Cross Connection Control Water System Master Planning 2005 National Electrical Code Healthy amp Productive Workplace Personal Protection Equipment Hands on Disinfection with Chlorine Incident Command System (ICS) Cross Connection Control Certification National Incident Management System (NIMS)
SERVICES
New Installations Renewals Total Active Services
183 149 10538
METERI NG
Meters
Number in service at beginning of year 12558 New installations 178 Number in service at end of year 12736
Meters serving seasonal customers are installed in the Spring and after removal during the Fall are tested and repaired as needed then stored for the winter Area plumbers set seasonal meters in a cooperative program along with District personnel which is not only beneficial to the District but to the customer and the plumber as well As a result of the cooperation received from the area plumbers the success of the program has continued
2008 Annual Report Page 39
MAINS
DISTRIBUTION MAINS IN SERVICE (FEET)
SIZE 2007 ADDED RETIRED 2008 Deep 20 66751 2578 69329 Deep 16 86240 684 86924 Deep 12 142867 2721 145588 Deep 10 145845 101 3700 142246 Deep 8 308564 2342 1331 309575 Deep 6 164042 67 6299 157810 Deep 4 18137 125 18262 Surface 4 3801 3801 Deep 3 9310 9310 Surface 3 18122 18122 Deep 2~ 634 634 Surface 2~ 388 388 Deep 2 59481 238 248 59471 Surface 2 26586 240 26346 Deep 1~ 918 918 Surface lYz 7062 7062 Deep lW 3225 3225 Surface lX 3034 3034 Deep 1 10257 10257 Surface 1 20449 240 20689 Deep 2856 2856 Surface 3915 3915
1102484 9096 11818 1099762
GATE VALVES INSTALLED
1 lX 2 4 6 8 10 12 16 20
1 3 3 19 4 8 2
Page 40 2008 Annual Report
2008 MAINS INSTALLED
TOWN LOCATION SIZE MATERIAL LENGTH REMARKS
Kennebunk Alewive Road 8 0 1 2 Main Relay 10 01 2
12 PE 240 12 01 732
Independence Park Dr 8 DI 25
Wilbery Lane 8 DI 185 Main Relocation Port Road 8 DI 3
12 DI 67
High Street 8 DI 120 Main Relocation
Kennebunkport Fishers Lane 16 DI 684 Main Relay
Wells Devito Lane 2 Copper 3 Main Relay 4 PE 125
Orchard Lane 1 PE 240 Seasonal Main Relay
Island Beach Road 6 01 49 Main Relay 8 PVC 226
Ocean Avenue 2 Copper 12 Main Relay 10 DI 45
Webhannet Drive 6 DI 2 Main Relay 10 DI 21
12 DI 732
Post Road (Route One) 20 DI 1235 Main Relay
Avandah Way 8 DI 28
Kimball Lane 8 DI 24
Bourne Lane 10 DI 33
Buzzell Road 8 01 180 Main Extension
Gateway Drive 12 PVC 568 Main Extension
Heritage Drive 12 PVC 382
Harriseckett Road 8 DI 964 Main Extension
Charles Wesley Court 8 PVC 540
Ogunquit Route One 8 DI 36 Main Relay
20 DI 1343
Kings Lane 8 01 6
Belm Lane 6 DI 16
8 DI 3
Kingfield Lane 2 Copper 16
Grasshopper Lane 2 Copper 7
Biddeford Second Street 2 PE 200 Main Extension
TOTAL 9096
2008 Annual Report Page 41
HYDRANTS
During 2008 4 public and 14 private hydrants were insta lled and 0 private hydrants became public making a total of 695 publ ic and 229 private hydrants in t he Districts system
NEW INSTALLATIONS
Town No Ow nership Location
Kennebunk 1 Private Shoppers Vi llage Wells 1 Private Heritage Drive Wells 2 Private Charles Wesley Court Wells 2 Private Sylvan Way Forest Village North Wells 1 Private CVS Pharmacy Wells 7 Private Sea Glass Village Wells 1 Public 208 Post Road
HYDRANT REPLACEMENTS
Town No Ownership Location
Kennebunk 1 Public 103 Brown Street Kennebunk 1 Private Shoppers Village Kennebunk 1 Public Sea Road Kennebunk 1 Public Port Road at Wilbery Lane Kennebunk 1 Public 81 Western Avenue Kennebunk 1 Public 120 Brown Street Wells 1 Public Post Road at Kimball Lane Wells 1 Pu blic Eldridge Road at Webhannet Drive Wells 1 Pu blic Web han net Drive at Donald Lane Wells 1 Public Ocean Avenue at Marsh Street Wells 1 Public Ocean Avenue at Tibbetts Avenue North
Wells 1 Public 215 Ocean Avenue
Wells 1 Public Ocean Avenue at Bourne Avenue Ogunquit 1 Public Captain Thomas Road at Partridge Drive
Ogunquit 1 Public Route One at Kings Lane
HYDRANTS TRANSFERRED FROM PRIVATE TO PU BLIC
Tow n No Ownership Locat ion
None
Page 42 2008 Annual Report
MONTHLY PUMPING RECORDS
Gallons Pumped
Amended 2007 2008
January 49415700 47321300 February 48910100 44812500 March 53842900 49171100 April 55060400 59601800 May 89711500 92797350 June 123139500 118078400 July 152963200 151165700 August 161378650 139932600 September 118087130 104318400 October 88548 100 74069700 November 54764500 54315900 December 50257200 57684000
Subtotal (KKWWD) 1046078800 993268750 (BiddefordSaco) 4176450 323500
TOTAL 1050255250 993592250
MONTHLY SNOW AND RAINFALL
2007 2008 Snow Rain Snow Rain
Inches Inches Inches Inches
January 53 266 170 176
February 203 383 568
March 241 219 222 487
April 259 789 478
May 271 248
June 335 427
July 541 792
August 183 331
September 242 1184
October 463 322
November 09 4 29 485
December 409 161 258 391
Totals 1174 3899 1031 5411
2008 Annual Report Page 11
Comparison of F inancial Statements for Current and Prior Years
Condensed Statement of Net Assets
2008 2007 Difference Current Assets $ 1420828 $ 1521587 $ (100759) (66) Other Assets 30094 29695 399 13 Capital Assets 35223953 34101644 1122309 33 Special Funds 674442 305118 369324 1210 Total Assets 37349317 35958044 1391273 39
Current Liabilities Long-term Debt Other Liabilities
Total Liabilities
1059731 4812583 1496349 7368663
887458 4584596 1361953 6834007
172273 227987 134396
534656
194 50 99 78
Net Assets Unrestricted $ 29 980654 $ 29124037 $ 856617 29
Current Assets
The decrease in current assets by $100759 primarily resulted from a decrease in cash and cash equivalents that were offset by an increase in Bond Proceeds Receivable
The decrease of cash and cash equivalents is primarily related to lower 4th quarter billing levels than the prior year which saw unusually dry weather all summer Inventory was reduced by $5910 due to specific efforts to reduce minimum stock
Other Assets
Other assets increased by $399 in 2008 The increase was due to new issuance costs exceeding the current year amortization of previous bond issuance costs
Capital Assets
Capital assets grew by $1122309 in2008 That increase consisted of
Additions Retirements Net Change Utility property $ 1400789 $ (438026) $ 962763 Allowance for depreciation (845522) 437970 (407552)
5 555267 $ ( 56) 555211 Change in construction work in progress 567098
122309
The additions to utility property included $282333 of contributed capital Utility property retirements included $206048 of office computers and equipment $145825 in mains $48505 in vehicles and equipment and $37648 in meters hydrants and services
The increase in construction work in progress was related to the fact that due to the early onset of winter weather in 2007 there had been no capital projects in process at year end 2007 The Route One Wells SRF project was in process at year end in 2008
3
Page 12 2008 Annual Report
Special F unds
During 2008 Special Funds increased by a net amount of$369324 This asset category increased primarily as a result of an appropriation from retained earnings of $227200 to the Water Supply Protection Fund based on 2007 net earnings as allowed by Maine law
The Other Post Employment Benefits (or O PEB) Fund increased by a net amount of$132780 primarily due to funding contributions made during the year
The combined investment income in 2008 for all Special Funds was $12603 (as compared to $22893 in 2007)
Long-term Debt
Long-term debt increased by a net amount of $227987 in 2008 The District financed a major main replacement project on Route 1 in Wells during 2008 with a 20 year $757350 low interest SRF bond financed through the Maine Municipal Bond Banle Regular principal repayments in 2008 amounted to $500458
Current Liabilities
Current liabilities increased by a net amount of $172273 between 2007 and 2008 The major change for the year was an increase in accounts payable of $164338 The increase in Accounts Payable was related to the major project on Route 1 Wells which was in process at year end
Other Liabilities
Customer deposits for construction increased by the amount of $92395 while the post retirement benefit accrual increased by $54863 Deferred credits which are interest refunds received from bond refinancing decreased by $12862 due to the current year amortization of the deferred credits The net total increase in other liabilities was $134396
Condensed Statement of Revenues Expenses and Changes in Net Assets
2008 2007 Difference
Operating Revenue
Depreciation Expense Other Operating Expenses Net Non-operating (Income)
Total Expenses
Change in Net Assets before ContJibutions Contributions
Change in Net Assets
Beginning Net Assets
Ending Net Assets
$ 5337269 $ 5303336 $ 33933
845522 4071 871 (154408)
4762985
807932 3926819
(3791 ) 4730960
37590 145052
(150617) 32025
574284 _ 282333
572376 436734
1908 (154401 )
856617 1009110 (152493)
29124037 28114927 1009110
$2228Q654 $ 29l2UUl $ 856611
6
46 36
39730 7
3 (353)
(151)
36
29i
4
2008 Annual Report Page 13
Operating Revenue
The vast majority (about 99) of $559 million in 2008 operating revenue comes from two sources Metered water revenue and public and private fire protection charges
Metered water revenue ($457 million) - The Districts Annual metered customers are billed quarterly The billing includes a minimum charge (based on the size of their meter) for a minimum amount of cubic feet of water and a charge for each additional hundred cubic feet of water used above the respective minimums Its Seasonal customers are billed a minimum charge in the spring and billed again in the summer andlor in the fall if consumption exceeds the yearly minimum allowance based upon a separate seasonal rate schedule Metered water rates are regulated by the State of Maines Public Utilities Commission During 2008 metered water revenue increased by just 4 ($02 mill ion) due primarily to periods of unusually wet weather and decreased customer growth
Public and private fire protection ($71 million) - This revenue includes charges to local municipalities for hydrants (public fire) and privatenon-municipal organizations for ready to use water capacity for both hydrants and sprinkler systems Fire protection charges are also regulated by the State of Maines Public Utilities Commission Public and Private Fire Protection Revenue for 2008 increased by 11 from $69 million in 2007 This was due primarily to the 2007 increase in rates which became effective April 1 2007 Additional revenue came from new private fire customers during the year as well as new public fire hydrants
Depreciation Expense
Depreciation expense went from $807932 in 2007 to $845522 in 2008 an increase of 46 This increase can be attributed to the general growth in capital assets during 2008
Other Operating Expense
Non-depreciation operating expense increased from $393 million in 2007 to $407 million in 2008 by 37 The expenses consisted of
2008 2007 Difference Salarieswages $ 1655632 $ 1586301 $ 69331 43 Fringe benefits 1149282 1077237 72045 66 Purchased water power amp chemicals 461706 427322 34384 80 Operational amp maintenance supplies 290595 319329 (28734) (90) Legal and audit fees 64541 79677 (15136) (190) Contracted services amp Equipment Rentals 223197 257237 (34040) (133) Vehicle maintenance 51393 45892 5501 1l9 Bad Debt Expense 6526 (6526) (1000) Insurance 102533 109544 (7011) (65) Miscellaneous expenses 20285 17754 2531 (142 Regulatory Commission Exp-Other 52707 52707
$ 4071B2L ~_l926JU2 j) 145-gtQ)2 J~
Expense category explanations
Salarieswages - This line item represents the amount of salary and wages that were expensed in these years not the total salary and wages paid to the employees Portions of the amount of salaries and wages paid to the employees are capitalized and therefore shown on the Statement of Net Assets The pay rates for District employees were approximately 40 higher in 2008 than 2007 The employee cost of living raises accounted for the vast majority of the $69000 increase The remainder of the increase was due to a lower amount of capitalized labor during 2008
5
Page 14 2008 Annual Report
Employee benefits - The Districts portion of health insurance costs increased 40 due primarily to increased premium costs The number ofemployees insured varies but averages 39 employees in a given month
Purchased water power amp chemicals - Purchased Power costs increased by $32K over 2007 as a result of a 13 increase in the average cost per Kilowatt hour from 119 cents to 135 cents Filtration Plant Chemical costs were higher by $5K in 2008 a 28 increase from 2007 largely due to unit price increases Purchased water costs were down in 2008 by $(2K) Both purchased water and chemical usage were down somewhat due to the continued heavy reliance upon the Districts new Merriland River Well which produced 35 of the Districts total pumpage during its second year ofoperation (up from 31 in 2007)
Legal and Audit Fees - Legal Fees decreased ($ 16K) over 2007 as a result ofless expenses incurred during 2008 More than 75 of these expenses were due to a complaint first filed during 2005 with the Maine Public Utilities Commission concerning a dispute of the Districts Metering Policy and System Development Charge with respect to a large new development of seasonal cottages
Operational and maintenance supplies - This categOlY includes all material amp supply expenses related to the operation and maintenance of the Plant Distribution and Administrative areas and include items such as maintenance and repair parts lab supplies tools office supplies telephone waste disposal safety equipment and training and miscellaneous expenses These expenses decreased by ($29K) or (9) overall from 2007 One of the larger reasons for this decrease was due to the dredging of the Branch Brook which occurred in 2007 Another factor was a decreased level ofwater main breaks over the previous year
Contracted services amp Equipment Rentals - This category which includes a large array of services provided to the District by outside vendors decreased by (132) or approx ($34K) during 2008 The largest decrease involved source related consulting ($26K) from 2007 In addition contracted services at the Filtration Plant decreased by ($27K) largely due to the 2007 dredging project Distribution system repair services for mains hydrants and services as a group were up $17K
Bad Debt Expense - The District uses a five year averaging formula each year to determine the level ofbad debt expense required During 2008 it was not necessary to add any additional amount to the reserve based on this formula (The 2007 expense was $6K)
Insurance - Insurance costs decreased by ($7K) or (649) from 2007 The District was able to lower its insurance expense due to a combination of its competitive bid process and soft market conditions
Net Non-Operating Income
This item is primarily made up of $244762 of interest expense in addition to utility regulatory fees of $40691 These expenses were offset by $253285 of Tank Rental Revenues and a one-time gain of $164767 on the sale of an old storage tank lot as well as interest income of$20405
Contributions
Contributions occur when development takes place within the Districts service area The contributions for 2008 and 2007 were
2008 2007 Difference 00
Main Extensions $ 0 $ 0 $ 0 System Development Charges 210072 349742 (139670) Services 30000 50000 (20000) Meters 26962 31 192 ( 4 230) Miscellaneous 15299 5)00 9499 Totals $ 282 $ 436734 $ (1544012
6
2008 Annual Report Page 15
Overall Financial Position and Results of Operations
To determine the change in the Distrids financial position in the past year we have focused on two elements fmancial ratios and revenue stability
Financial Ratios
Two of the key financial ratios for analyzing the Districts financial position are the current ratio and the coverage ratio During 2008 the Districts current ratio declined from 171 to 134 while the coverage ratio improved from 224 to 229 The increase in the Districts coverage ratio in 2008 occurred largely due to the increase in miscellaneous income related to the land sale
Current Ratio 2008 2007
Current assets $ 1420828 $ 1521587 Current liabilities 1059731 887458
Current Ratio 134 171
Coverage Ratio 2008 2007
Operating revenue $ 5337269 $ 5303336 Non-operating Rental Revenue 253285 224054 Interest income 20405 51 845 Miscellaneous income 168445 9848 Gross revenues 5779404 5589083
Operating expenses 4917393 4734751 Depreciation (845522) (807932) Expenses 4071 871 3926819
Net available - debt service 3
Principal payments $ $ 500219 Interest 240859
$ 741078
Coverage ratio 229 224
Revenue Stability
Most of the Districts operating revenue 99 in both 2008 and 2007 comes from water assessments These revenue sources are stable and were relatively unchanged between 2008 and 2007
Water rates both metered and fire protection are regulated by the State of Maines Public Utilities Commission (PUC) The PUC sets rates that allow the District to maintain operations and pay debt service The Districts last rate increase became effective on 4112007
In addition the Districts metered water customer base is not concentrated Residential customers who make up 11497 of the Districts 12736 water connections (903 ) provided 603 of all operating revenue in 2008 and 60 0 in 2007 Non-residential metered customers represented 253 of all operating revenue in 2008 and 258 in 2007
7
Page 16 2008 Annual Report
Fire protection (public and private) was 13 3 of all operating revenue for 2008 up 2 from 13 1 in 2007
Operating revenue by type
2008 2008 2007 2007
Metered - residential $ 3218754 603 $ 3184295 600
Metered - non-residential 1352374 253 1365368 258
Public fire 606420 114 597781 11 3
Private fIre 102000 l9 97016 l8
Other operational revenue 57721 ll 58876 ll
Total operating revenue L~17269 1000 $ 5303 336 100Q
Significant Changes to Individual Funds
Operating and Management Fund
Operating revenue increased only by 6 in 2008 largely due to wet summer weather
Operating expenses (excluding depreciation) were up 37 overall from 2007
Water Supply Protection Fund
2008 and 2007 Revenue 2008 2007 Difference
Interest Income 9287 $17483 $ (8196) (469)
2008 and 2007 AdditionslWithdrawals 2008 2007 Difference
U 27200 1000Additions to Fund $Q
1000Withdrawals from Fund u $)~
System Development Fund
2008 and 2007 Revenue 2008 2007 Difference
Interest Income $ 25 $14 $ 11 78 6
8
2008 Annual Report Page 17
Other Post Employment Benefits Fund (OPEBF)
2008 and 2007 Fund Balance 2008 2007 Difference
Fund Balance 225 952 $ 931T $ 132~ 1425
Significant Budget Variances
The District is not legally required to adopt budgetary accounting and reporting However an annual budget is prepared by management and approved by the Board of Trustees The budget is prepared for the operating revenues and expenses
Significant Capital Asset and Long-term Debt Activity
Every year the Superintendent prepares the capital budget with input from the management staff He submits this to the Board of Trustees for approval If a capital expenditure is incurred during the year which is not included in the capital budget the Superintendent will submit this expenditure to the Board of Trustees for supplemental approval
Overall utility property increased by $96 million from $4624 million to $4720 million The allowance for depreciation grew by $41 million and construction work in progress increased by $57 million Net utility property increased from $3410 million in 2007 to $3522 million in 2008
Long Term Debt
During 2008 the District borrowed $8 million in a 20 year serial bond from the Maine Municipal Bond Bank for a large water main replacement project The District also retired $5 million oflong term debt
The total bonded debt (both the Long-term debt and the current portion) activity for 2008 is detailed below
Beginning Balance Issues Retires End Balance
$5085054 $152350 [$500458) ~1946
REQUESTS FOR INFORMATION
This financial report is designed to provide a general overview of Kennebunk Kennebunkport and Wells Water Districts finances Questions concerning any of the information provided in this report or requests for additional financial information should be addressed to Wayne A BrockWay Tfeasurer KKampW Water District PO Box 88 Kennebunk ME 04043
9
Page 18 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT DECEMBER 31 2008 and 2007
BASIC FINANCIAL STATEMENTS
Berry Ta lbot Royer Fa lmouth Maine
2008 Annual Report Page 19
Exhibit A
KENNEBUNK KENNEBUN KPORT AND WELLS WATER DISTRICT STATEMENTS OF NET ASSETS
DECEMBER 31 (Restated)
ASSETS 2008 2007
Current Assets
Cash and Cash Equi va lents $ 4313 14 $ 974870
Accounts Receivab le - Trade Net 224082 247368
Accounts Receivable - Other 1839 131 6
Bond Proceeds Recei vab le 470577 0
Materials and Supplies Inventory 204504 2104 14
Prepaid Expenses 88 51 2 876 19
Total Current Assets 1420828 15215 87
Other Special Fund s Water Supply Protection Fund 44 745 8 210939
System Development Fund 1033 1008
Other Post Employment Benefits Fund (OPEBF) 225 95 1 93171
Total Other Special Funds 674442 305 11 8
Utility Plant in Service 47202686 4623 992 3
Less Accumul ated Depreciati on ( 125 4583 1) (12138279)
Net Utility Pl ant in Service 34656855 34 101 644
Construction Work in Pro gress 567098 0
Net Utility Plant 352 23953 34 10 1644
Other Property Non-Utility Property 225 91 22 591
Deferred Charges
Un amorti zed Bond Issue Costs 7503 71 04
TOTAL ASSETS 37 34 93 17 35 958 044
LIABILITIES
Current Liabi lities
Accounts Paya ble 27 1511 10 7 173
Other Accrued Liabilities 2588 57 22 2945
Capital Lease 0 56882
Current Portion of Long-Term Debt 529363 50045 8
Total CurTent Li ab iliti es 105973 I 887 458
Long-Term Debt 4 8 12583 4 584 596
Deferred Credits Customer Adv ances for Construction 340766 2483 7 1
Deferred Bond Interest 59 3 I I 72 173
TOlal DefelTed Cred its 400077 320544
Post Retirement Benefits 1096272 1041409
TOTAL LIABILITIES 7368663 68 34 007
liT ASSETS
In ves led in Capital Assets Net of Relaled Debt 29 88 95 10 29023 694
Unrestricted 9 1144 100 3 43
TOTAL NET ASSETS $ 29 9806 54 $ 29 12403 7
The Accompanying Notes are an Integral arl of These Statements
Ile ry Talbo Ro) ltI Flmouth Maille 10
Page 20 2008 Annual Report
Exhibit B
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT STA TEMENTS OF REVENUES EXPENSES AND CHAN GES IN NET ASSETS
YEARS ENDED DECEMBE R 31
(Restated) 2008 2007
OPERA TING REVENUES Metered-Residential $ 3218 754 $ 3184295 Metered-Commercial J 3523 74 1365368 Public Fire Protection 606420 597781 Private Fire Protection 102000 97016 Local Municipalities 491 55 48181 Miscellaneous Service Revenues 8566 10695
Total Operating Revenues 5337 269 5303336
OPERA TING EXPENSES Operation and Maintenance (Schedule 2) 407 187 1 3926819
Depreciation 845522 807932
Total Operating Expenses 491 73 93 473475 1
OPERA TING INCOME 419876 568585
NON-OPERA TING INCO ME Rental Revenues 253285 224054
Interest Income 20405 51845
Merchandise and Jobbing Income 3089 51 72
Miscel laneous Non-Utility Income 589 4676
Gain on Disposal of Utility Plant 164767 deg Total Non-Operating Income 442135 285747
NON-OPERATING EXPENSES Interest Expense 244762 240859
Taxes Other than Income 40691 39747
Amortization of Bond Issue Costs 699 793
Miscellaneous Non-Utility Expense 1575 55 7
Total Non-Operating Expenses 287727 281 95 6
CHANGE IN NET ASSETS BEFORE CONTRIB UTIONS 574284 572376
CONTRIB UTIONS Main s Services Meters and Hydrants 282333 436734
CHANGE IN NET ASSETS 8566 17 10 09 11O
NET ASSETS - AT BEGINNING OF YEAR 291 24 037 28114927
NET ASSETS - AT END OF YEAR $ 29980654 $ 29 1240 37
The Accompanying NOl es are an Integral Part oj Th ese Sta tements
J I Berry Tal bot Rover Fal mouth Mnin~
2008 Annual Report Page 21
Ex hibi t C
KENNEBUN K KENNEBUN KPORT AND WELLS WAT ER DISTRICT
STATEMENTS OF CASH FLOWS YEARS ENDED DECEMBER 31
2008 2007 CASH FLOWS FROM O PERATING ACTIV ITIES
Cash Rece ived from Customers $ 536627 1 $ 52998 17
Cash Payme nts to Suppliers and Contractors ( 1157 11 9) ( 1321 240)
Cash Payments to Employee Serv ices (2697475) (2584039)
Net Cash Provided by Operating Acti vities 15 11 677 1394538
C ASH FLOWS FROM CAPITAL AND fmL ATED FI NANCI NG ACTIVITI ES Proceeds from Lo ng -Tenn Borrowings 286 773 900000
Re payment of Long -Tenn Debt (557340) (554 683)
Transfer of Funds from (to) the Water Supply Protection Fund (227 200) 252502
Transfer of Funds from (to) the Other Post Employment Benefits ( 132 780 ) 70608
Proceeds from Sa le of Fixed Assets 57 4123
Gain on Sale afF ixed Asse ts 164767 0 In terest Paid (259 630) (25 I 3 48)
Acqui si ti ons and Construct ion of Operating Property ( 1967888) (2 548664)
Payment of Bond Issue Costs ( 1099) 0
Contributi ons in Aid of Cons tructi on Received 374 728 54 6046
Net Cash Used by Capital and Related Financ ing Acti viti es (231961 2) (15 8 1416)
CASH FLOWS FROM INVESTING ACTIVITIES Rent In come 253285 22 4054
Interest Income Recei ved 20405 5 1845
Reinv ested I nves tm ent In come ( 17497) ~ Net Cash Provided by Inves ting Activ ities 264 379 258402
NET INCREASE (DECREASE) IN CASH AND CASH EQ UIVAL ENTS (5435 56 ) 71 524
C ASH AND CASH EQUIVALENTS - BEGINNING OF YEAR 974 870 9033 46
CASH AND CASH EQUIVALI~NTS - END OF YEAR $ 431 314 $ 974870
RE CONCILIATION OF OPERATING INCOME TO NET CASH PRO VIDE D BY OPERAT1NG ACTIVITIES
Operating Income $ 419876 $ 568585
De prec iation 845522 807932
Jobbing Income 3089 5172
Miscellaneous Non-Utility Income 589 553
Taxes Other tha n I ncome (40691) (39 747 )
Mi sce llaneous No n-Utili ty Expense ( 1575) (557)
Changes in Asse ts and Liab i Iiti es (Increase) Decrease in
Accounts Receivab le 22763 ( 10373)
In ventory 5910 26 64 3
Prepa id Ex pense (893) 23395
(Decrease) Increase in Accou nts Payab le 164338 (324 77)
Oth er Acc ru ed Liabi I ities 37886 5824
Post Ret irement Benefits 54 8 63 39588
Net Cash Pro vided by Ope rati ng Acti vi ties $ 1 5 11 677 $ 139453 8
SUPPLEMENTAL DISC LOSURE INFORMATlOl
Equ ipment Purchased Through Non -cash Transactions pound 0 $ I I 1345
The Accompanying Noles arc unlnlegm Por i aThese Slulel11en ll
Beny 1 athol ROI CI Fdimolilh Mai ne 12
Page 22 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 1 - SUMMARY OF ACCOUNTING POLICIES
The summary of significant accounting policies of Kennebunk Kennebunkport and Wells Water District hereinafter called the District are presented to assist in understanding the representations of the District s management who is responsible for their integrity and objectivity These accounting policies conform to accounting principles generally accepted in the United States of America and have been consistently applied in the preparation of the financial statements
Nature of Business
The District was established in 1921 as a quasi-municipal corporation organized by a special act of the Maine State Legislature to provide and maintain a water treatment and distribution system for the inhabitants of the District The District serves the Towns ofKennebunk Kennebunkport Wells Ogunquit and portions of Biddeford Arundel and York The District is governed by a four member Board of Trustees one elected from each of the Towns of Kennebunk Kennebunkp01i Ogunquit and Wells The District is regulated by the Maine Public Utilities Commi ssion hereinafter called the Maine P U C The District extends credit to its customers that consist of residential commercial and governmental entities at regular terms without collateral
Basis of Accounting
The financial statements of the District have been prepared on the accrual basis of accounting and accordingly reflect all significant receivables payables and other liabilities
13
2008 Annual Report Page 23
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 1 - SUMMARY OF ACCOUNTING POLICIES (Contill ued)
Basis of Presentation
The financial statements have been prepared in confonnity with accounting principles generally accepted in the United States of America as applied to governmental units utilizing an enterprise fund to account for its operations that are financed and operated in a manner similar to private business enterprises The intent of the governing body is that the periodic determination of revenues earned expenses incurred and net income is desired for purposes of facilitating management control and accountability The District complies with Governmental Accounting Standards Board (GASB) Statement No 20 relating to Governmental Entities that use Proprietary Fund Accounting and No 34 related to basic financial statements and management discussion and analysis report For enterprise funds GASB Statement Nos 20 and 34 provide the District the option of electing to apply F ASB pronouncements issued after November 30 1989 The District has elected not to apply those pronouncements
Proprietary Funds distinguish operating revenues and expenses from non-operating items Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary funds principal ongoing operations The principal operating revenues of the Districts proprietary funds are the net charges to customers for water usage Operating expenses include expenses on source and pumping operations and maintenance water treatment transpOliation and distribution operations and maintenance customer account administrative and general and depreciation on capital assets All revenues and expenses not meeting this definition are reported as non-operating income and expenses Rental revenues from various wireless cellular companies are treated as non-operating income
Utility Plant
Utility plant is stated at cost and depreciation is calculated on the straight-line method at rates established by the Maine Pue Useful lives pursuant to Chapter 680 of the Maine Pue range from 5 to 100 years Utility property retirements are charged in total to the accumulated depreciation account when they occur
Capitalization Policy
Expenditures that materially increase values change capacities or extend useful lives are capitalized The amounts charged to utility plant accounts represent all reasonable and necessary costs including labor materials overhead equipment charges and interest costs incurred during the construction period Routine maintenance and repairs are expended as incurred
14
Page 24 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 ami 2007
NOTE I - SUMMAR Y OF A CCOUNTING POLICIES (Continued)
Contributions in Aid of Construction
Pursuant to GASB Nos 33 and 34 contributions in aid are reported as income
Cash and Cash Equivalents
For purposes of the statement of cash flows the District considers all highly liquid investments with an initial maturity of three months or less to be cash equivalents
Inventory
Materials and supplies inventories are valued at the lower of cost or market using the weighted average cost method
Unamortized Bond Issue Costs
Costs incurred to issue long-term bonds together with discounts allowed at the time ofpurchase are amortized on a straight-line basis over the term of the bond issue Amortization expenses for 2008 and 2007 were $699 and $793 respectively
Allowance for Bad Debts
The District uses the allowance method to account for uncollectible accounts receivables The allowance for doubtful accounts is based on prior years experience and managements analysis of possible bad debts
Use of Estimates
The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the rep0l1ed amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and reported amounts of revenues and expenses during the repol1ing period Actual results could differ from those estimates
15
2008 Annual Report Page 25
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 2 - DEPOSIT AND INVESTMENTS
Custodial Credit Risk
Custodial credit risk is the risk that in the event of the banks failure the District will not be able to recover the value of its deposits and investments that are in the possession of an outside party
Deposits
As of December 312008 $201645 of the Districts bank balance of $451659 was subject to custodial credit risk as follows
Collateralized with securities held by the pledging bank in the District s name $ 20164~
Investments
The State of Maine authorizes the District to invest in obligations backed by the US government and agencies repurchase agreements and certain corporate stocks and bonds
The Districts MBIA-Class investment is in a local government investment pool designed to make the managing of public funds safer and easier to access The investment is backed by corporate bonds US Treasury and Agency bonds mortgage backed securities and a money market fund The MBIA - Class investment pool is rated AAA-VI
At December 31 2008 investments consi sted of the following
Fair Market Maturity Value
MBIA Class Investment Pool NA U14442
16
Page 26 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 3 - OTHER SPECIA L FUNDS
The Board of Trustee s has internally restricted funds for future use These special fund balances as of December 312008 and 2007 are as follows
Water Supply Protection Fund
Pursuant to Sec 135-A MRSA Sec 6113 of State of Maine law a consumer-owned water utility may establish a water supply protection fund to which a sum may be credited annually from surplus funds The balance of the fund as of December 31 2008 and 2007 was $447458 and $210939 respectively Please refer to Note 9 for further discussion of this fund
System Development Fund
In accordance with the Maine P Uc regulations the District is authorized to impose a charge to customers who expand their water capacity All funds collected must be segregated and maintained in a separate interest bearing account and the revenue dedicated as required by 1m The District submits to the Maine PUc a financial activity repoli annually The balance of the fund as of December 31 2008 and 2007 was $1033 and $1 008 respectively
Other Post-Retirement Benefits Fund
In accordance with Statement of Financial Accounting Standards (SFAS) No1 06 as amended by No 132 Employers Disclosure about Pensions and Other Post-Retirement Benefits the District provides certain health care and sick time benefits for retired employees Substantially all of the District s employees may become eligible for those benefits if they reach normal retirement age while working for the District The District started funding the Other Post-retirement Benefits in 2006 The cash balance at December 312008 and 2007 was $225952 and $93171 respectively The net periodic benefits cost based on the actuarial repOli for the years ending 2008 and 2007 were $143026 and $121666 respectively
NOTE 4 - ACCOUNTS RECEIVABL E - TRA DE
The amount for accounts receivable is shown as net of the allowance for bad debts as follows at December 31
2008 2007
Accounts Receivable $ 231 891 $ 255602
Less Allowance for Bad Debts (7 809) (8234)
$ 224Q82 $ 247 36pound
17
2008 Annual Report Page 27
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 5 - UTILITY PLAN T AND EQUIPMENT
The following is a summary of property plant and equipment at December 31
Depreciation Rate Beginn ing Add itions Retirement Ending
Organizational Costs N A $ 50709 $ 0 $ 0 $ 50709 Land N A 28 19729 154 0 2819883 Structures 2 - 3 4042463 29352 0 4071 815 Impounding Dams
And Reservoirs 2 58443 6834 0 65277 Intake and Suction
Mains 15 17455 0 17455 Wells 2 855 590 296 0 855 886 Pumping Equipment 4 1833 137 22735 0 1855872 Purification
Equipment 2 1236332 49608 0 1285 940 Tanks and Standpipes 133 - 4 2530785 0 0 2530785 Transmission and
Distribution Mains 1 24363767 695255 (145825) 24913197 Services 3 4458076 341739 (7450) 4792365 Meters 4 14 15310 66510 (25998) 1455822 Fire Hydrants 15 782158 39749 (4200) 817707 General Equipment 10 1775969 148557 (254553) 1669973
46239923 1400789 (438026) 47202686 Less Accumulated
Depreciation (12138279) (845522) 437970 (12545831 ) Construction Work in Progress 0 5671098 0 567098 Net Property and
Equipment $ 34JOL644 $ U22J65 $ (56) $3522953
The depreciation expense for the years ended December 31 2008 and 2007 was $845522 and $807932 respective ly
18
Page 28 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 6 - LONG-TERM DEBT
Bonded indebtedness and land mortgage payable including amounts due currently are summarized as follows at December 31
Bonds Payable
Issue Maturity Beginning Ending Rate Date Date Balance Addition Retirement Balance
500 -785
613 - 675 522 - 652
209 - 429
300 - 570 180 - 625
284
7-88 5-91 10-94
10-03
10-05 10-06
11-08
November 20 18
October 20 11 November 2014
November 2018
November 2020 November 202 1
October 2028
$ 748386
300000 420000
916666
866668 933334
0 4185054
$ 0
0 0
0
0 0
757350 757350
$ (48793)
(75 000) (60000)
(83333)
(66666) (66666)
0 (400458)
$ 699593
225000 360000
833333
800002 866668
757350 4541946
Mortgage Payable - Land 42 11-07 October 2016 900000
$ 5085054 $ _ ----0
0 _ (100000)
11500458) 800000
5341946
Current
Long-term
$ 500458
4584596
$ 5085054
$ 529363
4812583
5341946
Annual scheduled maturities of long-term debt are as follows
Year Principal Amount
Interest Amount
2009 2010 2011 20 12 201 3
2014-2018 2019 - 2023 2024 - 2028
$ 529363 530526 531741 476012 477847
2031768 533937 230752
liJ1L946
$ 250295 225756 197964 170178 145 938 387751
64444 20027
$ 14623 53
19
2008 Annual Report Page 29
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 7 - CAPITAL LEASES
During 2007 the District leased equipment under an agreement that is classified as capital leases The cost of the equipment under capital lease is included in the statement of net assets as utility plant in service in the amount of$114298 Accumulated amortization of the leased equipment at December 312008 and 2007 was $19559 and $8129 respectively Amortization of assets under capital leases is included in depreciation ex pense The capital lease was paid in full in 2008
NOTE 8 - DEFERRED CREDIT
At December 31 2008 and 2007 the deferred credits consisted of
Customer Advances for Construction
The District receives advances for construction from or on behalf of customers Unused advances are refunded to the customers once the projects are completed Customers advances aggregated to $340766 and $24837 1 in 2008 and 2007 respectively
Deferred Bond Interest
Refunds received from bond refinancing are capitalized and amortized over the remaining life of the bond decreasing interest expense in the current and subsequent years The total reduction of interest expense for years ended 2008 and 2007 was $12862 and $15 I 04 respectively Deferred bond credit for the years ended 2008 and 2007 was $593 11 and $72173 respectively
NOTE 9 - APPROPRIA TIONS OF NET ASSETS
The District has establ ished appropriated net assets for various purposes At December 312008 and 2007 appropriated net assets were as follows
Funded Debt Retired Through Surplus
The Di stricts policy is to appropriate fro m net income annually an amount equal to the principal payment of the bonds Appropriations at December 31 2008 were $400458 The appropriated funded debt retired through surplus balance at December 31 2008 and 2007 was $13 3605 02 and $12960044 respectively
20
Page 30 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 9 - APPROPRIA TIONS OF NET ASSETS (Continued)
Water Supply Protection Reserve
Pursuant to Sec 135-A MRSA Sec 6113 of State of Maine law a consumer-owned water utility may establish a water supply protection fund to which a sum may be credited annually from surplus funds The annual credit may not exceed 5 of the prior years total revenue Interest earned in the fund must remain in the fund and be used solely for the purposes of the fund For the year ended 2008 there was an adjusted Public Utility Commission calculated net income of $255566 and a maximum allowed appropriation of $274988 Due to lack of operating cash the Board of Trustees decided not to appropriate in 2008 By Maine state law the District is allowed to appropriate within one year after the District s year end The Board reserves the right to exercise this option The interest income for the years ended 2008 and 2007 was $9287 and $17483 respectively The cumulative balance of the reserve at December 31 2008 and 2007 was $447426 and $438139 respectively
Mortgage Payment Appropriation
The District appropriates from net income annually an amount equal to the years principal payment on the mortgage Appropriations for the year ended 2008 was $100000 The appropriated mortgage payment balance at December 31 2008 and 2007 was $450000 and $350000 respectively
NOTE 10 - EMPLOYEE RETIREMENT PLAN
Effective july 1 1996 the District became a participant of the Maine State Retirement Systems (MSRS) cost sharing multiple employer consolidated retirement plan Accordingly due to the consolidation details ofthe pension obligation pertaining to the District can no longer be presented Additional information may be obtained from the MSRS
Under the participating local district (PLD) consolidated retirement plan participants contribute 65 of earnable compensation The Districts contribution to the plan is approximately 3 of earnable compensation This amount is either increased or decreased by the amortization of the Districts Initial Unpooled Unfunded Actuarial Liability (IUUAL) over the next 9 years from july 1 2006 The Districts net contributions for the years ended 2008 and 2007 were $44531 and $43160 respectively
Employees participating are eligible for normal retirement upon attaining the age of sixty and fi ve or more years of service or early retirement after compl eting twenty-five or more years of creditable service Vested participants are entitled to a retirement benefit equal to a fraction of the average final compensation multiplied by the years of membership service (discounted for early retirement)
21
2008 Annual Report Page 31
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 11 - INCOME TAXSTATUS
The District qualifies as a tax exempt organization under the provisions of the Internal Revenue code and is not subject to any State or Federal income taxes
N OTE 12 - 7 TEST
Pursuant to Chapter 670 of the Maine Pue regulations a water utility must annually determine if in of any three consecutive years its adjusted net income has equaled or exceeded 7 of the utilityS annual operating expenses This test is calculated by multiplying 7 of the total utility operating expenses which are composed of operation and maintenance expenses depreciation and amortization and taxes other than income taxes
For years ended 2008 and 2007 the Districts adjusted net income did not equal or exceed 7 of its annual operating expenses
NOTE 13 - RISK MANA GEMENT
The District is exposed to various risks of loss related to torts theft of damage to and destruction of assets errors and omissions and natural disasters for which the District carries commercial insurance Based on the coverage provided by commercial insurance purchased the District is not aware of any material actual or potential claim liabilities that should be recorded at December 31 2008 Settled claims have not exceeded insurance coverage for any of the past three fiscal years
Litigation
The District is subject to certain legal proceedings and claims which arise in the normal course of conducting its activities In the opinion of management the District has defensible positions
NOTE 14 - REVENUE FROM OPERA TING LEASES
The District leases various water tank sites to wireless cellular companies under long-term operating leases The leases are primarily five-year terms with consecutive renewal terms Rental increases are generally equal to the change in the CPI index during such year Rental revenues are recognized as earned over the term of the leases For years ended 2008 and 2007 total rental revenue was $253285 and $224054 respectivel y
22
Page 32 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 312008 and 2007
NOTE 15 - OPERA TING LEASE COMMITMENT
The District entered into a five-year agreement to license accounting software equipment and services with an application service provider The agreement expired on June 30 2008 and was renewed for a three-year period which commenced on July 1 2008 Under the agreement the District is obligated to pay minimum annual license fees as follows
Year Amount 2009 $ 60727 2010 60727 2011 30364
License fees for the years ended 2008 and 2007 were $54413 and $48098 respectively
NOTE 16 - PRIOR PERIOD ADJUSTMENT
The District has restated its previously issued 2007 financial statements due to advances for construction in the amount of$I006382 This liability represents many years of accumulation of monies given to the District by customers for projects to be done for them The monies had been used and the projects had been completed The utility assets had been transferred to the District This liability occurred before the adoption of GASB Statement No 34 As a result of the adjustment the 2007 beginning net assets were increased by $1006382
NOTE 17 - SUBSEQUENT EVENT
In preparing these financial statements the District has evaluated events and transactions for potential recognition or disclosure through October 262009 the date the financial statements were available to be issued
Since early 2005 the District has been involved in a series of disputes over its metering policy and system development charge (SOC) as it relates to a large seasonal cottage complex located in the Town of Wells Despite the Maine Public Utility Commissions (MPUC) upholding ofthe Districts metering policy this developer has continued to dispute the calculation ofthe appropriate SDC as it relates to this complex This same developer was an intervenor in the Districts annual Tariffupdate filed in May 2006 This Tariff was subsequently approved on February 7 2008
During 2008 the Maine Supreme Court upheld the Districts individual metering policy and therefore the only matter left to resolve with this issue is for the MPUC to decide on the revised SOC rate filing In January 2009 the District and the developer signed a settlement agreement which formed the basis for a stipulation agreement that has been submitted to the MPUC for inclusion with the SDC filing The Di strict subsequently received $28 633 in the form of additional SDCs from the developer in April 2009 The MP UC approved the new SDC tariffwith an effective date of July 21 2009
23
2008 Annual Report Page 33
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 18 - RECLASSI FICA TIONS
Certain reclassifications have been made to the prior years financial statements to conform to the cun-ent year presentation These reclassifications had no effect on previously reported results of operations or net assets
24
Page 34 2008 Annual Report
KENNEBUNK KENNEBUN KPORT AND WELLS WATER DISTRICT DECEMBER 31 2008 and 2007
SUPPLEMENTARY INFORMATION
Gerry Talbo Roye r Falmollth Mai ll e
2008 Annual Report Page 35
KENNEBUNK KENNEBUNKPORT AND WELLS VATER DISTRICT Schedule 1 SCHEDULES OF CHANGES IN NET ASSETS
YEAR ENDED DECEMBER 312008 (With Comparative Totals for 2007)
Appropriated Water Supply
Protection Funded Debt Fund Contributions (Restated)
Retired Mortgage and Restricted in Aid of 2008 2007 Through Surplus Payment Reserves Construction UnaPEropriated Total Total
BALANCES - BEGINNING OF YEAR $ 12960044 $ 350 000 $ 439148 $ 0 $ 15374845 $ 29124037 $ 28 114927
1et Income Contributions in Aid for Construction Transfer of the 8aJance of Contribution in Aid Cunent Year Loan Pri ncipal Payments Current Year Appropriation
BALANCES - END OF YEAR $
0 0 0
400458 0
13360502 $
0
0 0
JOO OOO 0
450000 $
93 12
0 0 0 0
448460 $
0 282333
(282333) 0 0 0 $
564972
0 282333
(500 45 8)
0 15721 692 $
574284
282333 0 0 0
29980654 $
572376 436734
0 0 0
29 124037
N
Berry Talbot Royer Falmourh Maine
VI
Page 36 2008 Annual Report
Sc hedul e 2
KENNEBlI NK KENNEBUNKPORT AND WE LLS WATER DISTRICT SCHEDULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
2008 2007 SOU RC E AND PUMPING OP ERA nONS
Labor $ 106640 $ I 12706 Office r 74 12 858 1 Pensions and Benefits 82777 8236 5 Purchased Water 23 67 4454 Purchased Power 242 197 2 147 14 Transportation Expense 38 80 383 5 In su rance - Vehicles 697 178 5 Materials and Suppl ies 1868 15 16 Con tractua I Services 20419 56024 Insurance - Workers Compensat ion 3665 3340
Tota l Source an d Pumping Operations 471922 489320
SOURCE AND PUMPING MAINTENANCE Labor 169 5 I 6 14 6957 Officer 11 782 11 189 Pensions and Benefits 131583 107395 Materia ls and Supplies 711 63 711 53 Co ntractu al Services 18 132 45784 Transportation Expense 6 167 5000 Insurance - Veh ic le s 1 108 2328 Insurance - Workers Compensation 5826 4355
Total Source and Pumping Maintenance 415277 394 161
WAT ER TREATMENT EXPENSES Labor 177355 173732 Officer 12328 13228
Pens ions and Benefits 137668 126962 Purchased Power 17500 15891
Materials and Suppli es 23414 196 11
Chemicals 178 805 73900
Contractual Services 20340 18359
Transportation Expe nse 6452 5911
Insu rance - Vehicles 1 159 2752
In surance - Workers Compensat ion 6095 5 149
Tota l Water Treatme nt Expenses 581116 555495
TRANSPORTATION AND DI STRIBUTION EXPENSES - OPERAnONS Labor 351966 32075 3
Officer 24464 24422
Pensi ons and Benefits 273205 234404
Purchased Power 12 00 I 10339
Materials ane Supp li es 75 87 10 673
Conu-actual Services 150 I 1285
Tran sportation Expense 12805 10 914
Insuran ce - Vehi cles 230 I 5080
Insurance - Wo rkers Co mpensatio n 12096 9506
TOla l Tran spo rtati on and Distribution Expenses - Upetat ions 697 926 627 376
Berry 1 Ibol Ro er r tl muul ll ivla lne 26
2008 Annual Report Page 37
Schedule 2 (Continued)
KENNEB UNK KE INEBUNKPORT AN D WELLS WATER DISTRICT SCHED ULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
TRA NSPORTATION AND DlSTR IBlJTJO N EXPENSES - MAINTEN ANCE Labor Oficer Pensions and Benefits Materials and Suppl ies Contractual Services Transportation Expense In su ran ce - Vehicles Insurance - Worke rs Compensation
Total Transportation and Distribution Expenses - Maintenance
$
2008
232048
16128 180 i 22 71269
66011 8442
1517
7975
583512
$
2007
228327
17385 i 66 860 104312
491 37
7769
36 16
6767
584 173
CUSTOMER ACCO UNTS EXP EN SES La bor Officers Pensions and Benefit s Materials and Sup plies Contractual Serv ic es Transpotation Expense Insurance - Vehicles Insurance - Workers Compensat ion
Bad Debt Expense Total Customer Accou nt Expenses
146412
3525 i 79508
4 i 68 8
64369
5327
957 3520
0
377032
136 671
32435
11 4838
37394
67 329
4650
2165
4657
6526 406 665
ADM IN ISTRATIVE AND GENERAL EXPENSES Labor Officers Pens ions and Benefi ts Purchased Power Materials and Supplies Contractual Services Professional Regulation Insu rance - Ge neral Liability Transportation Expense Insurance - Vehicles In surance - Workers Compensation Miscellaneous Expense
Total Administrative and Ge neral Expenses
228650
135678
264422
8834
73607
96966
52707
42416
83 19
1495
11707 20285
945086
229567
130348 244414
8023 7467 1
98996
0 44498
7811
3636
991 2 17753
869629
TOTAL OPER ATING EXPE NS ES $ 407 1871 $ 3926819
Berry Talbo Royer r Imouh ld ~lIlc 27
Page 38 2008 Annual Report
2008 OPERATIONAL REPORT
PERSONNEL
Education
The Districts employees attended several educational meetings and seminars covering many subjects such as
Forklift Safety Hearing Protection Electrical Safety HDPE Piping Systems Confined Space Back Injury Protection AC Systems Program Respiratory Protection Bloodborne Pathogens Water Utility Symposium Trenching amp Excavation Class 52 Pipe Alternatives Field Biological Hazards Certification Exam Review Construction Excavation Hazardous Communication LockoutTagout Training Arc Flash amp Blast Protection Introduction to SCADA Care of Emergency Generators Cross Connection Control Water System Master Planning 2005 National Electrical Code Healthy amp Productive Workplace Personal Protection Equipment Hands on Disinfection with Chlorine Incident Command System (ICS) Cross Connection Control Certification National Incident Management System (NIMS)
SERVICES
New Installations Renewals Total Active Services
183 149 10538
METERI NG
Meters
Number in service at beginning of year 12558 New installations 178 Number in service at end of year 12736
Meters serving seasonal customers are installed in the Spring and after removal during the Fall are tested and repaired as needed then stored for the winter Area plumbers set seasonal meters in a cooperative program along with District personnel which is not only beneficial to the District but to the customer and the plumber as well As a result of the cooperation received from the area plumbers the success of the program has continued
2008 Annual Report Page 39
MAINS
DISTRIBUTION MAINS IN SERVICE (FEET)
SIZE 2007 ADDED RETIRED 2008 Deep 20 66751 2578 69329 Deep 16 86240 684 86924 Deep 12 142867 2721 145588 Deep 10 145845 101 3700 142246 Deep 8 308564 2342 1331 309575 Deep 6 164042 67 6299 157810 Deep 4 18137 125 18262 Surface 4 3801 3801 Deep 3 9310 9310 Surface 3 18122 18122 Deep 2~ 634 634 Surface 2~ 388 388 Deep 2 59481 238 248 59471 Surface 2 26586 240 26346 Deep 1~ 918 918 Surface lYz 7062 7062 Deep lW 3225 3225 Surface lX 3034 3034 Deep 1 10257 10257 Surface 1 20449 240 20689 Deep 2856 2856 Surface 3915 3915
1102484 9096 11818 1099762
GATE VALVES INSTALLED
1 lX 2 4 6 8 10 12 16 20
1 3 3 19 4 8 2
Page 40 2008 Annual Report
2008 MAINS INSTALLED
TOWN LOCATION SIZE MATERIAL LENGTH REMARKS
Kennebunk Alewive Road 8 0 1 2 Main Relay 10 01 2
12 PE 240 12 01 732
Independence Park Dr 8 DI 25
Wilbery Lane 8 DI 185 Main Relocation Port Road 8 DI 3
12 DI 67
High Street 8 DI 120 Main Relocation
Kennebunkport Fishers Lane 16 DI 684 Main Relay
Wells Devito Lane 2 Copper 3 Main Relay 4 PE 125
Orchard Lane 1 PE 240 Seasonal Main Relay
Island Beach Road 6 01 49 Main Relay 8 PVC 226
Ocean Avenue 2 Copper 12 Main Relay 10 DI 45
Webhannet Drive 6 DI 2 Main Relay 10 DI 21
12 DI 732
Post Road (Route One) 20 DI 1235 Main Relay
Avandah Way 8 DI 28
Kimball Lane 8 DI 24
Bourne Lane 10 DI 33
Buzzell Road 8 01 180 Main Extension
Gateway Drive 12 PVC 568 Main Extension
Heritage Drive 12 PVC 382
Harriseckett Road 8 DI 964 Main Extension
Charles Wesley Court 8 PVC 540
Ogunquit Route One 8 DI 36 Main Relay
20 DI 1343
Kings Lane 8 01 6
Belm Lane 6 DI 16
8 DI 3
Kingfield Lane 2 Copper 16
Grasshopper Lane 2 Copper 7
Biddeford Second Street 2 PE 200 Main Extension
TOTAL 9096
2008 Annual Report Page 41
HYDRANTS
During 2008 4 public and 14 private hydrants were insta lled and 0 private hydrants became public making a total of 695 publ ic and 229 private hydrants in t he Districts system
NEW INSTALLATIONS
Town No Ow nership Location
Kennebunk 1 Private Shoppers Vi llage Wells 1 Private Heritage Drive Wells 2 Private Charles Wesley Court Wells 2 Private Sylvan Way Forest Village North Wells 1 Private CVS Pharmacy Wells 7 Private Sea Glass Village Wells 1 Public 208 Post Road
HYDRANT REPLACEMENTS
Town No Ownership Location
Kennebunk 1 Public 103 Brown Street Kennebunk 1 Private Shoppers Village Kennebunk 1 Public Sea Road Kennebunk 1 Public Port Road at Wilbery Lane Kennebunk 1 Public 81 Western Avenue Kennebunk 1 Public 120 Brown Street Wells 1 Public Post Road at Kimball Lane Wells 1 Pu blic Eldridge Road at Webhannet Drive Wells 1 Pu blic Web han net Drive at Donald Lane Wells 1 Public Ocean Avenue at Marsh Street Wells 1 Public Ocean Avenue at Tibbetts Avenue North
Wells 1 Public 215 Ocean Avenue
Wells 1 Public Ocean Avenue at Bourne Avenue Ogunquit 1 Public Captain Thomas Road at Partridge Drive
Ogunquit 1 Public Route One at Kings Lane
HYDRANTS TRANSFERRED FROM PRIVATE TO PU BLIC
Tow n No Ownership Locat ion
None
Page 42 2008 Annual Report
MONTHLY PUMPING RECORDS
Gallons Pumped
Amended 2007 2008
January 49415700 47321300 February 48910100 44812500 March 53842900 49171100 April 55060400 59601800 May 89711500 92797350 June 123139500 118078400 July 152963200 151165700 August 161378650 139932600 September 118087130 104318400 October 88548 100 74069700 November 54764500 54315900 December 50257200 57684000
Subtotal (KKWWD) 1046078800 993268750 (BiddefordSaco) 4176450 323500
TOTAL 1050255250 993592250
MONTHLY SNOW AND RAINFALL
2007 2008 Snow Rain Snow Rain
Inches Inches Inches Inches
January 53 266 170 176
February 203 383 568
March 241 219 222 487
April 259 789 478
May 271 248
June 335 427
July 541 792
August 183 331
September 242 1184
October 463 322
November 09 4 29 485
December 409 161 258 391
Totals 1174 3899 1031 5411
Page 12 2008 Annual Report
Special F unds
During 2008 Special Funds increased by a net amount of$369324 This asset category increased primarily as a result of an appropriation from retained earnings of $227200 to the Water Supply Protection Fund based on 2007 net earnings as allowed by Maine law
The Other Post Employment Benefits (or O PEB) Fund increased by a net amount of$132780 primarily due to funding contributions made during the year
The combined investment income in 2008 for all Special Funds was $12603 (as compared to $22893 in 2007)
Long-term Debt
Long-term debt increased by a net amount of $227987 in 2008 The District financed a major main replacement project on Route 1 in Wells during 2008 with a 20 year $757350 low interest SRF bond financed through the Maine Municipal Bond Banle Regular principal repayments in 2008 amounted to $500458
Current Liabilities
Current liabilities increased by a net amount of $172273 between 2007 and 2008 The major change for the year was an increase in accounts payable of $164338 The increase in Accounts Payable was related to the major project on Route 1 Wells which was in process at year end
Other Liabilities
Customer deposits for construction increased by the amount of $92395 while the post retirement benefit accrual increased by $54863 Deferred credits which are interest refunds received from bond refinancing decreased by $12862 due to the current year amortization of the deferred credits The net total increase in other liabilities was $134396
Condensed Statement of Revenues Expenses and Changes in Net Assets
2008 2007 Difference
Operating Revenue
Depreciation Expense Other Operating Expenses Net Non-operating (Income)
Total Expenses
Change in Net Assets before ContJibutions Contributions
Change in Net Assets
Beginning Net Assets
Ending Net Assets
$ 5337269 $ 5303336 $ 33933
845522 4071 871 (154408)
4762985
807932 3926819
(3791 ) 4730960
37590 145052
(150617) 32025
574284 _ 282333
572376 436734
1908 (154401 )
856617 1009110 (152493)
29124037 28114927 1009110
$2228Q654 $ 29l2UUl $ 856611
6
46 36
39730 7
3 (353)
(151)
36
29i
4
2008 Annual Report Page 13
Operating Revenue
The vast majority (about 99) of $559 million in 2008 operating revenue comes from two sources Metered water revenue and public and private fire protection charges
Metered water revenue ($457 million) - The Districts Annual metered customers are billed quarterly The billing includes a minimum charge (based on the size of their meter) for a minimum amount of cubic feet of water and a charge for each additional hundred cubic feet of water used above the respective minimums Its Seasonal customers are billed a minimum charge in the spring and billed again in the summer andlor in the fall if consumption exceeds the yearly minimum allowance based upon a separate seasonal rate schedule Metered water rates are regulated by the State of Maines Public Utilities Commission During 2008 metered water revenue increased by just 4 ($02 mill ion) due primarily to periods of unusually wet weather and decreased customer growth
Public and private fire protection ($71 million) - This revenue includes charges to local municipalities for hydrants (public fire) and privatenon-municipal organizations for ready to use water capacity for both hydrants and sprinkler systems Fire protection charges are also regulated by the State of Maines Public Utilities Commission Public and Private Fire Protection Revenue for 2008 increased by 11 from $69 million in 2007 This was due primarily to the 2007 increase in rates which became effective April 1 2007 Additional revenue came from new private fire customers during the year as well as new public fire hydrants
Depreciation Expense
Depreciation expense went from $807932 in 2007 to $845522 in 2008 an increase of 46 This increase can be attributed to the general growth in capital assets during 2008
Other Operating Expense
Non-depreciation operating expense increased from $393 million in 2007 to $407 million in 2008 by 37 The expenses consisted of
2008 2007 Difference Salarieswages $ 1655632 $ 1586301 $ 69331 43 Fringe benefits 1149282 1077237 72045 66 Purchased water power amp chemicals 461706 427322 34384 80 Operational amp maintenance supplies 290595 319329 (28734) (90) Legal and audit fees 64541 79677 (15136) (190) Contracted services amp Equipment Rentals 223197 257237 (34040) (133) Vehicle maintenance 51393 45892 5501 1l9 Bad Debt Expense 6526 (6526) (1000) Insurance 102533 109544 (7011) (65) Miscellaneous expenses 20285 17754 2531 (142 Regulatory Commission Exp-Other 52707 52707
$ 4071B2L ~_l926JU2 j) 145-gtQ)2 J~
Expense category explanations
Salarieswages - This line item represents the amount of salary and wages that were expensed in these years not the total salary and wages paid to the employees Portions of the amount of salaries and wages paid to the employees are capitalized and therefore shown on the Statement of Net Assets The pay rates for District employees were approximately 40 higher in 2008 than 2007 The employee cost of living raises accounted for the vast majority of the $69000 increase The remainder of the increase was due to a lower amount of capitalized labor during 2008
5
Page 14 2008 Annual Report
Employee benefits - The Districts portion of health insurance costs increased 40 due primarily to increased premium costs The number ofemployees insured varies but averages 39 employees in a given month
Purchased water power amp chemicals - Purchased Power costs increased by $32K over 2007 as a result of a 13 increase in the average cost per Kilowatt hour from 119 cents to 135 cents Filtration Plant Chemical costs were higher by $5K in 2008 a 28 increase from 2007 largely due to unit price increases Purchased water costs were down in 2008 by $(2K) Both purchased water and chemical usage were down somewhat due to the continued heavy reliance upon the Districts new Merriland River Well which produced 35 of the Districts total pumpage during its second year ofoperation (up from 31 in 2007)
Legal and Audit Fees - Legal Fees decreased ($ 16K) over 2007 as a result ofless expenses incurred during 2008 More than 75 of these expenses were due to a complaint first filed during 2005 with the Maine Public Utilities Commission concerning a dispute of the Districts Metering Policy and System Development Charge with respect to a large new development of seasonal cottages
Operational and maintenance supplies - This categOlY includes all material amp supply expenses related to the operation and maintenance of the Plant Distribution and Administrative areas and include items such as maintenance and repair parts lab supplies tools office supplies telephone waste disposal safety equipment and training and miscellaneous expenses These expenses decreased by ($29K) or (9) overall from 2007 One of the larger reasons for this decrease was due to the dredging of the Branch Brook which occurred in 2007 Another factor was a decreased level ofwater main breaks over the previous year
Contracted services amp Equipment Rentals - This category which includes a large array of services provided to the District by outside vendors decreased by (132) or approx ($34K) during 2008 The largest decrease involved source related consulting ($26K) from 2007 In addition contracted services at the Filtration Plant decreased by ($27K) largely due to the 2007 dredging project Distribution system repair services for mains hydrants and services as a group were up $17K
Bad Debt Expense - The District uses a five year averaging formula each year to determine the level ofbad debt expense required During 2008 it was not necessary to add any additional amount to the reserve based on this formula (The 2007 expense was $6K)
Insurance - Insurance costs decreased by ($7K) or (649) from 2007 The District was able to lower its insurance expense due to a combination of its competitive bid process and soft market conditions
Net Non-Operating Income
This item is primarily made up of $244762 of interest expense in addition to utility regulatory fees of $40691 These expenses were offset by $253285 of Tank Rental Revenues and a one-time gain of $164767 on the sale of an old storage tank lot as well as interest income of$20405
Contributions
Contributions occur when development takes place within the Districts service area The contributions for 2008 and 2007 were
2008 2007 Difference 00
Main Extensions $ 0 $ 0 $ 0 System Development Charges 210072 349742 (139670) Services 30000 50000 (20000) Meters 26962 31 192 ( 4 230) Miscellaneous 15299 5)00 9499 Totals $ 282 $ 436734 $ (1544012
6
2008 Annual Report Page 15
Overall Financial Position and Results of Operations
To determine the change in the Distrids financial position in the past year we have focused on two elements fmancial ratios and revenue stability
Financial Ratios
Two of the key financial ratios for analyzing the Districts financial position are the current ratio and the coverage ratio During 2008 the Districts current ratio declined from 171 to 134 while the coverage ratio improved from 224 to 229 The increase in the Districts coverage ratio in 2008 occurred largely due to the increase in miscellaneous income related to the land sale
Current Ratio 2008 2007
Current assets $ 1420828 $ 1521587 Current liabilities 1059731 887458
Current Ratio 134 171
Coverage Ratio 2008 2007
Operating revenue $ 5337269 $ 5303336 Non-operating Rental Revenue 253285 224054 Interest income 20405 51 845 Miscellaneous income 168445 9848 Gross revenues 5779404 5589083
Operating expenses 4917393 4734751 Depreciation (845522) (807932) Expenses 4071 871 3926819
Net available - debt service 3
Principal payments $ $ 500219 Interest 240859
$ 741078
Coverage ratio 229 224
Revenue Stability
Most of the Districts operating revenue 99 in both 2008 and 2007 comes from water assessments These revenue sources are stable and were relatively unchanged between 2008 and 2007
Water rates both metered and fire protection are regulated by the State of Maines Public Utilities Commission (PUC) The PUC sets rates that allow the District to maintain operations and pay debt service The Districts last rate increase became effective on 4112007
In addition the Districts metered water customer base is not concentrated Residential customers who make up 11497 of the Districts 12736 water connections (903 ) provided 603 of all operating revenue in 2008 and 60 0 in 2007 Non-residential metered customers represented 253 of all operating revenue in 2008 and 258 in 2007
7
Page 16 2008 Annual Report
Fire protection (public and private) was 13 3 of all operating revenue for 2008 up 2 from 13 1 in 2007
Operating revenue by type
2008 2008 2007 2007
Metered - residential $ 3218754 603 $ 3184295 600
Metered - non-residential 1352374 253 1365368 258
Public fire 606420 114 597781 11 3
Private fIre 102000 l9 97016 l8
Other operational revenue 57721 ll 58876 ll
Total operating revenue L~17269 1000 $ 5303 336 100Q
Significant Changes to Individual Funds
Operating and Management Fund
Operating revenue increased only by 6 in 2008 largely due to wet summer weather
Operating expenses (excluding depreciation) were up 37 overall from 2007
Water Supply Protection Fund
2008 and 2007 Revenue 2008 2007 Difference
Interest Income 9287 $17483 $ (8196) (469)
2008 and 2007 AdditionslWithdrawals 2008 2007 Difference
U 27200 1000Additions to Fund $Q
1000Withdrawals from Fund u $)~
System Development Fund
2008 and 2007 Revenue 2008 2007 Difference
Interest Income $ 25 $14 $ 11 78 6
8
2008 Annual Report Page 17
Other Post Employment Benefits Fund (OPEBF)
2008 and 2007 Fund Balance 2008 2007 Difference
Fund Balance 225 952 $ 931T $ 132~ 1425
Significant Budget Variances
The District is not legally required to adopt budgetary accounting and reporting However an annual budget is prepared by management and approved by the Board of Trustees The budget is prepared for the operating revenues and expenses
Significant Capital Asset and Long-term Debt Activity
Every year the Superintendent prepares the capital budget with input from the management staff He submits this to the Board of Trustees for approval If a capital expenditure is incurred during the year which is not included in the capital budget the Superintendent will submit this expenditure to the Board of Trustees for supplemental approval
Overall utility property increased by $96 million from $4624 million to $4720 million The allowance for depreciation grew by $41 million and construction work in progress increased by $57 million Net utility property increased from $3410 million in 2007 to $3522 million in 2008
Long Term Debt
During 2008 the District borrowed $8 million in a 20 year serial bond from the Maine Municipal Bond Bank for a large water main replacement project The District also retired $5 million oflong term debt
The total bonded debt (both the Long-term debt and the current portion) activity for 2008 is detailed below
Beginning Balance Issues Retires End Balance
$5085054 $152350 [$500458) ~1946
REQUESTS FOR INFORMATION
This financial report is designed to provide a general overview of Kennebunk Kennebunkport and Wells Water Districts finances Questions concerning any of the information provided in this report or requests for additional financial information should be addressed to Wayne A BrockWay Tfeasurer KKampW Water District PO Box 88 Kennebunk ME 04043
9
Page 18 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT DECEMBER 31 2008 and 2007
BASIC FINANCIAL STATEMENTS
Berry Ta lbot Royer Fa lmouth Maine
2008 Annual Report Page 19
Exhibit A
KENNEBUNK KENNEBUN KPORT AND WELLS WATER DISTRICT STATEMENTS OF NET ASSETS
DECEMBER 31 (Restated)
ASSETS 2008 2007
Current Assets
Cash and Cash Equi va lents $ 4313 14 $ 974870
Accounts Receivab le - Trade Net 224082 247368
Accounts Receivable - Other 1839 131 6
Bond Proceeds Recei vab le 470577 0
Materials and Supplies Inventory 204504 2104 14
Prepaid Expenses 88 51 2 876 19
Total Current Assets 1420828 15215 87
Other Special Fund s Water Supply Protection Fund 44 745 8 210939
System Development Fund 1033 1008
Other Post Employment Benefits Fund (OPEBF) 225 95 1 93171
Total Other Special Funds 674442 305 11 8
Utility Plant in Service 47202686 4623 992 3
Less Accumul ated Depreciati on ( 125 4583 1) (12138279)
Net Utility Pl ant in Service 34656855 34 101 644
Construction Work in Pro gress 567098 0
Net Utility Plant 352 23953 34 10 1644
Other Property Non-Utility Property 225 91 22 591
Deferred Charges
Un amorti zed Bond Issue Costs 7503 71 04
TOTAL ASSETS 37 34 93 17 35 958 044
LIABILITIES
Current Liabi lities
Accounts Paya ble 27 1511 10 7 173
Other Accrued Liabilities 2588 57 22 2945
Capital Lease 0 56882
Current Portion of Long-Term Debt 529363 50045 8
Total CurTent Li ab iliti es 105973 I 887 458
Long-Term Debt 4 8 12583 4 584 596
Deferred Credits Customer Adv ances for Construction 340766 2483 7 1
Deferred Bond Interest 59 3 I I 72 173
TOlal DefelTed Cred its 400077 320544
Post Retirement Benefits 1096272 1041409
TOTAL LIABILITIES 7368663 68 34 007
liT ASSETS
In ves led in Capital Assets Net of Relaled Debt 29 88 95 10 29023 694
Unrestricted 9 1144 100 3 43
TOTAL NET ASSETS $ 29 9806 54 $ 29 12403 7
The Accompanying Notes are an Integral arl of These Statements
Ile ry Talbo Ro) ltI Flmouth Maille 10
Page 20 2008 Annual Report
Exhibit B
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT STA TEMENTS OF REVENUES EXPENSES AND CHAN GES IN NET ASSETS
YEARS ENDED DECEMBE R 31
(Restated) 2008 2007
OPERA TING REVENUES Metered-Residential $ 3218 754 $ 3184295 Metered-Commercial J 3523 74 1365368 Public Fire Protection 606420 597781 Private Fire Protection 102000 97016 Local Municipalities 491 55 48181 Miscellaneous Service Revenues 8566 10695
Total Operating Revenues 5337 269 5303336
OPERA TING EXPENSES Operation and Maintenance (Schedule 2) 407 187 1 3926819
Depreciation 845522 807932
Total Operating Expenses 491 73 93 473475 1
OPERA TING INCOME 419876 568585
NON-OPERA TING INCO ME Rental Revenues 253285 224054
Interest Income 20405 51845
Merchandise and Jobbing Income 3089 51 72
Miscel laneous Non-Utility Income 589 4676
Gain on Disposal of Utility Plant 164767 deg Total Non-Operating Income 442135 285747
NON-OPERATING EXPENSES Interest Expense 244762 240859
Taxes Other than Income 40691 39747
Amortization of Bond Issue Costs 699 793
Miscellaneous Non-Utility Expense 1575 55 7
Total Non-Operating Expenses 287727 281 95 6
CHANGE IN NET ASSETS BEFORE CONTRIB UTIONS 574284 572376
CONTRIB UTIONS Main s Services Meters and Hydrants 282333 436734
CHANGE IN NET ASSETS 8566 17 10 09 11O
NET ASSETS - AT BEGINNING OF YEAR 291 24 037 28114927
NET ASSETS - AT END OF YEAR $ 29980654 $ 29 1240 37
The Accompanying NOl es are an Integral Part oj Th ese Sta tements
J I Berry Tal bot Rover Fal mouth Mnin~
2008 Annual Report Page 21
Ex hibi t C
KENNEBUN K KENNEBUN KPORT AND WELLS WAT ER DISTRICT
STATEMENTS OF CASH FLOWS YEARS ENDED DECEMBER 31
2008 2007 CASH FLOWS FROM O PERATING ACTIV ITIES
Cash Rece ived from Customers $ 536627 1 $ 52998 17
Cash Payme nts to Suppliers and Contractors ( 1157 11 9) ( 1321 240)
Cash Payments to Employee Serv ices (2697475) (2584039)
Net Cash Provided by Operating Acti vities 15 11 677 1394538
C ASH FLOWS FROM CAPITAL AND fmL ATED FI NANCI NG ACTIVITI ES Proceeds from Lo ng -Tenn Borrowings 286 773 900000
Re payment of Long -Tenn Debt (557340) (554 683)
Transfer of Funds from (to) the Water Supply Protection Fund (227 200) 252502
Transfer of Funds from (to) the Other Post Employment Benefits ( 132 780 ) 70608
Proceeds from Sa le of Fixed Assets 57 4123
Gain on Sale afF ixed Asse ts 164767 0 In terest Paid (259 630) (25 I 3 48)
Acqui si ti ons and Construct ion of Operating Property ( 1967888) (2 548664)
Payment of Bond Issue Costs ( 1099) 0
Contributi ons in Aid of Cons tructi on Received 374 728 54 6046
Net Cash Used by Capital and Related Financ ing Acti viti es (231961 2) (15 8 1416)
CASH FLOWS FROM INVESTING ACTIVITIES Rent In come 253285 22 4054
Interest Income Recei ved 20405 5 1845
Reinv ested I nves tm ent In come ( 17497) ~ Net Cash Provided by Inves ting Activ ities 264 379 258402
NET INCREASE (DECREASE) IN CASH AND CASH EQ UIVAL ENTS (5435 56 ) 71 524
C ASH AND CASH EQUIVALENTS - BEGINNING OF YEAR 974 870 9033 46
CASH AND CASH EQUIVALI~NTS - END OF YEAR $ 431 314 $ 974870
RE CONCILIATION OF OPERATING INCOME TO NET CASH PRO VIDE D BY OPERAT1NG ACTIVITIES
Operating Income $ 419876 $ 568585
De prec iation 845522 807932
Jobbing Income 3089 5172
Miscellaneous Non-Utility Income 589 553
Taxes Other tha n I ncome (40691) (39 747 )
Mi sce llaneous No n-Utili ty Expense ( 1575) (557)
Changes in Asse ts and Liab i Iiti es (Increase) Decrease in
Accounts Receivab le 22763 ( 10373)
In ventory 5910 26 64 3
Prepa id Ex pense (893) 23395
(Decrease) Increase in Accou nts Payab le 164338 (324 77)
Oth er Acc ru ed Liabi I ities 37886 5824
Post Ret irement Benefits 54 8 63 39588
Net Cash Pro vided by Ope rati ng Acti vi ties $ 1 5 11 677 $ 139453 8
SUPPLEMENTAL DISC LOSURE INFORMATlOl
Equ ipment Purchased Through Non -cash Transactions pound 0 $ I I 1345
The Accompanying Noles arc unlnlegm Por i aThese Slulel11en ll
Beny 1 athol ROI CI Fdimolilh Mai ne 12
Page 22 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 1 - SUMMARY OF ACCOUNTING POLICIES
The summary of significant accounting policies of Kennebunk Kennebunkport and Wells Water District hereinafter called the District are presented to assist in understanding the representations of the District s management who is responsible for their integrity and objectivity These accounting policies conform to accounting principles generally accepted in the United States of America and have been consistently applied in the preparation of the financial statements
Nature of Business
The District was established in 1921 as a quasi-municipal corporation organized by a special act of the Maine State Legislature to provide and maintain a water treatment and distribution system for the inhabitants of the District The District serves the Towns ofKennebunk Kennebunkport Wells Ogunquit and portions of Biddeford Arundel and York The District is governed by a four member Board of Trustees one elected from each of the Towns of Kennebunk Kennebunkp01i Ogunquit and Wells The District is regulated by the Maine Public Utilities Commi ssion hereinafter called the Maine P U C The District extends credit to its customers that consist of residential commercial and governmental entities at regular terms without collateral
Basis of Accounting
The financial statements of the District have been prepared on the accrual basis of accounting and accordingly reflect all significant receivables payables and other liabilities
13
2008 Annual Report Page 23
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 1 - SUMMARY OF ACCOUNTING POLICIES (Contill ued)
Basis of Presentation
The financial statements have been prepared in confonnity with accounting principles generally accepted in the United States of America as applied to governmental units utilizing an enterprise fund to account for its operations that are financed and operated in a manner similar to private business enterprises The intent of the governing body is that the periodic determination of revenues earned expenses incurred and net income is desired for purposes of facilitating management control and accountability The District complies with Governmental Accounting Standards Board (GASB) Statement No 20 relating to Governmental Entities that use Proprietary Fund Accounting and No 34 related to basic financial statements and management discussion and analysis report For enterprise funds GASB Statement Nos 20 and 34 provide the District the option of electing to apply F ASB pronouncements issued after November 30 1989 The District has elected not to apply those pronouncements
Proprietary Funds distinguish operating revenues and expenses from non-operating items Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary funds principal ongoing operations The principal operating revenues of the Districts proprietary funds are the net charges to customers for water usage Operating expenses include expenses on source and pumping operations and maintenance water treatment transpOliation and distribution operations and maintenance customer account administrative and general and depreciation on capital assets All revenues and expenses not meeting this definition are reported as non-operating income and expenses Rental revenues from various wireless cellular companies are treated as non-operating income
Utility Plant
Utility plant is stated at cost and depreciation is calculated on the straight-line method at rates established by the Maine Pue Useful lives pursuant to Chapter 680 of the Maine Pue range from 5 to 100 years Utility property retirements are charged in total to the accumulated depreciation account when they occur
Capitalization Policy
Expenditures that materially increase values change capacities or extend useful lives are capitalized The amounts charged to utility plant accounts represent all reasonable and necessary costs including labor materials overhead equipment charges and interest costs incurred during the construction period Routine maintenance and repairs are expended as incurred
14
Page 24 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 ami 2007
NOTE I - SUMMAR Y OF A CCOUNTING POLICIES (Continued)
Contributions in Aid of Construction
Pursuant to GASB Nos 33 and 34 contributions in aid are reported as income
Cash and Cash Equivalents
For purposes of the statement of cash flows the District considers all highly liquid investments with an initial maturity of three months or less to be cash equivalents
Inventory
Materials and supplies inventories are valued at the lower of cost or market using the weighted average cost method
Unamortized Bond Issue Costs
Costs incurred to issue long-term bonds together with discounts allowed at the time ofpurchase are amortized on a straight-line basis over the term of the bond issue Amortization expenses for 2008 and 2007 were $699 and $793 respectively
Allowance for Bad Debts
The District uses the allowance method to account for uncollectible accounts receivables The allowance for doubtful accounts is based on prior years experience and managements analysis of possible bad debts
Use of Estimates
The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the rep0l1ed amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and reported amounts of revenues and expenses during the repol1ing period Actual results could differ from those estimates
15
2008 Annual Report Page 25
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 2 - DEPOSIT AND INVESTMENTS
Custodial Credit Risk
Custodial credit risk is the risk that in the event of the banks failure the District will not be able to recover the value of its deposits and investments that are in the possession of an outside party
Deposits
As of December 312008 $201645 of the Districts bank balance of $451659 was subject to custodial credit risk as follows
Collateralized with securities held by the pledging bank in the District s name $ 20164~
Investments
The State of Maine authorizes the District to invest in obligations backed by the US government and agencies repurchase agreements and certain corporate stocks and bonds
The Districts MBIA-Class investment is in a local government investment pool designed to make the managing of public funds safer and easier to access The investment is backed by corporate bonds US Treasury and Agency bonds mortgage backed securities and a money market fund The MBIA - Class investment pool is rated AAA-VI
At December 31 2008 investments consi sted of the following
Fair Market Maturity Value
MBIA Class Investment Pool NA U14442
16
Page 26 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 3 - OTHER SPECIA L FUNDS
The Board of Trustee s has internally restricted funds for future use These special fund balances as of December 312008 and 2007 are as follows
Water Supply Protection Fund
Pursuant to Sec 135-A MRSA Sec 6113 of State of Maine law a consumer-owned water utility may establish a water supply protection fund to which a sum may be credited annually from surplus funds The balance of the fund as of December 31 2008 and 2007 was $447458 and $210939 respectively Please refer to Note 9 for further discussion of this fund
System Development Fund
In accordance with the Maine P Uc regulations the District is authorized to impose a charge to customers who expand their water capacity All funds collected must be segregated and maintained in a separate interest bearing account and the revenue dedicated as required by 1m The District submits to the Maine PUc a financial activity repoli annually The balance of the fund as of December 31 2008 and 2007 was $1033 and $1 008 respectively
Other Post-Retirement Benefits Fund
In accordance with Statement of Financial Accounting Standards (SFAS) No1 06 as amended by No 132 Employers Disclosure about Pensions and Other Post-Retirement Benefits the District provides certain health care and sick time benefits for retired employees Substantially all of the District s employees may become eligible for those benefits if they reach normal retirement age while working for the District The District started funding the Other Post-retirement Benefits in 2006 The cash balance at December 312008 and 2007 was $225952 and $93171 respectively The net periodic benefits cost based on the actuarial repOli for the years ending 2008 and 2007 were $143026 and $121666 respectively
NOTE 4 - ACCOUNTS RECEIVABL E - TRA DE
The amount for accounts receivable is shown as net of the allowance for bad debts as follows at December 31
2008 2007
Accounts Receivable $ 231 891 $ 255602
Less Allowance for Bad Debts (7 809) (8234)
$ 224Q82 $ 247 36pound
17
2008 Annual Report Page 27
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 5 - UTILITY PLAN T AND EQUIPMENT
The following is a summary of property plant and equipment at December 31
Depreciation Rate Beginn ing Add itions Retirement Ending
Organizational Costs N A $ 50709 $ 0 $ 0 $ 50709 Land N A 28 19729 154 0 2819883 Structures 2 - 3 4042463 29352 0 4071 815 Impounding Dams
And Reservoirs 2 58443 6834 0 65277 Intake and Suction
Mains 15 17455 0 17455 Wells 2 855 590 296 0 855 886 Pumping Equipment 4 1833 137 22735 0 1855872 Purification
Equipment 2 1236332 49608 0 1285 940 Tanks and Standpipes 133 - 4 2530785 0 0 2530785 Transmission and
Distribution Mains 1 24363767 695255 (145825) 24913197 Services 3 4458076 341739 (7450) 4792365 Meters 4 14 15310 66510 (25998) 1455822 Fire Hydrants 15 782158 39749 (4200) 817707 General Equipment 10 1775969 148557 (254553) 1669973
46239923 1400789 (438026) 47202686 Less Accumulated
Depreciation (12138279) (845522) 437970 (12545831 ) Construction Work in Progress 0 5671098 0 567098 Net Property and
Equipment $ 34JOL644 $ U22J65 $ (56) $3522953
The depreciation expense for the years ended December 31 2008 and 2007 was $845522 and $807932 respective ly
18
Page 28 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 6 - LONG-TERM DEBT
Bonded indebtedness and land mortgage payable including amounts due currently are summarized as follows at December 31
Bonds Payable
Issue Maturity Beginning Ending Rate Date Date Balance Addition Retirement Balance
500 -785
613 - 675 522 - 652
209 - 429
300 - 570 180 - 625
284
7-88 5-91 10-94
10-03
10-05 10-06
11-08
November 20 18
October 20 11 November 2014
November 2018
November 2020 November 202 1
October 2028
$ 748386
300000 420000
916666
866668 933334
0 4185054
$ 0
0 0
0
0 0
757350 757350
$ (48793)
(75 000) (60000)
(83333)
(66666) (66666)
0 (400458)
$ 699593
225000 360000
833333
800002 866668
757350 4541946
Mortgage Payable - Land 42 11-07 October 2016 900000
$ 5085054 $ _ ----0
0 _ (100000)
11500458) 800000
5341946
Current
Long-term
$ 500458
4584596
$ 5085054
$ 529363
4812583
5341946
Annual scheduled maturities of long-term debt are as follows
Year Principal Amount
Interest Amount
2009 2010 2011 20 12 201 3
2014-2018 2019 - 2023 2024 - 2028
$ 529363 530526 531741 476012 477847
2031768 533937 230752
liJ1L946
$ 250295 225756 197964 170178 145 938 387751
64444 20027
$ 14623 53
19
2008 Annual Report Page 29
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 7 - CAPITAL LEASES
During 2007 the District leased equipment under an agreement that is classified as capital leases The cost of the equipment under capital lease is included in the statement of net assets as utility plant in service in the amount of$114298 Accumulated amortization of the leased equipment at December 312008 and 2007 was $19559 and $8129 respectively Amortization of assets under capital leases is included in depreciation ex pense The capital lease was paid in full in 2008
NOTE 8 - DEFERRED CREDIT
At December 31 2008 and 2007 the deferred credits consisted of
Customer Advances for Construction
The District receives advances for construction from or on behalf of customers Unused advances are refunded to the customers once the projects are completed Customers advances aggregated to $340766 and $24837 1 in 2008 and 2007 respectively
Deferred Bond Interest
Refunds received from bond refinancing are capitalized and amortized over the remaining life of the bond decreasing interest expense in the current and subsequent years The total reduction of interest expense for years ended 2008 and 2007 was $12862 and $15 I 04 respectively Deferred bond credit for the years ended 2008 and 2007 was $593 11 and $72173 respectively
NOTE 9 - APPROPRIA TIONS OF NET ASSETS
The District has establ ished appropriated net assets for various purposes At December 312008 and 2007 appropriated net assets were as follows
Funded Debt Retired Through Surplus
The Di stricts policy is to appropriate fro m net income annually an amount equal to the principal payment of the bonds Appropriations at December 31 2008 were $400458 The appropriated funded debt retired through surplus balance at December 31 2008 and 2007 was $13 3605 02 and $12960044 respectively
20
Page 30 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 9 - APPROPRIA TIONS OF NET ASSETS (Continued)
Water Supply Protection Reserve
Pursuant to Sec 135-A MRSA Sec 6113 of State of Maine law a consumer-owned water utility may establish a water supply protection fund to which a sum may be credited annually from surplus funds The annual credit may not exceed 5 of the prior years total revenue Interest earned in the fund must remain in the fund and be used solely for the purposes of the fund For the year ended 2008 there was an adjusted Public Utility Commission calculated net income of $255566 and a maximum allowed appropriation of $274988 Due to lack of operating cash the Board of Trustees decided not to appropriate in 2008 By Maine state law the District is allowed to appropriate within one year after the District s year end The Board reserves the right to exercise this option The interest income for the years ended 2008 and 2007 was $9287 and $17483 respectively The cumulative balance of the reserve at December 31 2008 and 2007 was $447426 and $438139 respectively
Mortgage Payment Appropriation
The District appropriates from net income annually an amount equal to the years principal payment on the mortgage Appropriations for the year ended 2008 was $100000 The appropriated mortgage payment balance at December 31 2008 and 2007 was $450000 and $350000 respectively
NOTE 10 - EMPLOYEE RETIREMENT PLAN
Effective july 1 1996 the District became a participant of the Maine State Retirement Systems (MSRS) cost sharing multiple employer consolidated retirement plan Accordingly due to the consolidation details ofthe pension obligation pertaining to the District can no longer be presented Additional information may be obtained from the MSRS
Under the participating local district (PLD) consolidated retirement plan participants contribute 65 of earnable compensation The Districts contribution to the plan is approximately 3 of earnable compensation This amount is either increased or decreased by the amortization of the Districts Initial Unpooled Unfunded Actuarial Liability (IUUAL) over the next 9 years from july 1 2006 The Districts net contributions for the years ended 2008 and 2007 were $44531 and $43160 respectively
Employees participating are eligible for normal retirement upon attaining the age of sixty and fi ve or more years of service or early retirement after compl eting twenty-five or more years of creditable service Vested participants are entitled to a retirement benefit equal to a fraction of the average final compensation multiplied by the years of membership service (discounted for early retirement)
21
2008 Annual Report Page 31
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 11 - INCOME TAXSTATUS
The District qualifies as a tax exempt organization under the provisions of the Internal Revenue code and is not subject to any State or Federal income taxes
N OTE 12 - 7 TEST
Pursuant to Chapter 670 of the Maine Pue regulations a water utility must annually determine if in of any three consecutive years its adjusted net income has equaled or exceeded 7 of the utilityS annual operating expenses This test is calculated by multiplying 7 of the total utility operating expenses which are composed of operation and maintenance expenses depreciation and amortization and taxes other than income taxes
For years ended 2008 and 2007 the Districts adjusted net income did not equal or exceed 7 of its annual operating expenses
NOTE 13 - RISK MANA GEMENT
The District is exposed to various risks of loss related to torts theft of damage to and destruction of assets errors and omissions and natural disasters for which the District carries commercial insurance Based on the coverage provided by commercial insurance purchased the District is not aware of any material actual or potential claim liabilities that should be recorded at December 31 2008 Settled claims have not exceeded insurance coverage for any of the past three fiscal years
Litigation
The District is subject to certain legal proceedings and claims which arise in the normal course of conducting its activities In the opinion of management the District has defensible positions
NOTE 14 - REVENUE FROM OPERA TING LEASES
The District leases various water tank sites to wireless cellular companies under long-term operating leases The leases are primarily five-year terms with consecutive renewal terms Rental increases are generally equal to the change in the CPI index during such year Rental revenues are recognized as earned over the term of the leases For years ended 2008 and 2007 total rental revenue was $253285 and $224054 respectivel y
22
Page 32 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 312008 and 2007
NOTE 15 - OPERA TING LEASE COMMITMENT
The District entered into a five-year agreement to license accounting software equipment and services with an application service provider The agreement expired on June 30 2008 and was renewed for a three-year period which commenced on July 1 2008 Under the agreement the District is obligated to pay minimum annual license fees as follows
Year Amount 2009 $ 60727 2010 60727 2011 30364
License fees for the years ended 2008 and 2007 were $54413 and $48098 respectively
NOTE 16 - PRIOR PERIOD ADJUSTMENT
The District has restated its previously issued 2007 financial statements due to advances for construction in the amount of$I006382 This liability represents many years of accumulation of monies given to the District by customers for projects to be done for them The monies had been used and the projects had been completed The utility assets had been transferred to the District This liability occurred before the adoption of GASB Statement No 34 As a result of the adjustment the 2007 beginning net assets were increased by $1006382
NOTE 17 - SUBSEQUENT EVENT
In preparing these financial statements the District has evaluated events and transactions for potential recognition or disclosure through October 262009 the date the financial statements were available to be issued
Since early 2005 the District has been involved in a series of disputes over its metering policy and system development charge (SOC) as it relates to a large seasonal cottage complex located in the Town of Wells Despite the Maine Public Utility Commissions (MPUC) upholding ofthe Districts metering policy this developer has continued to dispute the calculation ofthe appropriate SDC as it relates to this complex This same developer was an intervenor in the Districts annual Tariffupdate filed in May 2006 This Tariff was subsequently approved on February 7 2008
During 2008 the Maine Supreme Court upheld the Districts individual metering policy and therefore the only matter left to resolve with this issue is for the MPUC to decide on the revised SOC rate filing In January 2009 the District and the developer signed a settlement agreement which formed the basis for a stipulation agreement that has been submitted to the MPUC for inclusion with the SDC filing The Di strict subsequently received $28 633 in the form of additional SDCs from the developer in April 2009 The MP UC approved the new SDC tariffwith an effective date of July 21 2009
23
2008 Annual Report Page 33
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 18 - RECLASSI FICA TIONS
Certain reclassifications have been made to the prior years financial statements to conform to the cun-ent year presentation These reclassifications had no effect on previously reported results of operations or net assets
24
Page 34 2008 Annual Report
KENNEBUNK KENNEBUN KPORT AND WELLS WATER DISTRICT DECEMBER 31 2008 and 2007
SUPPLEMENTARY INFORMATION
Gerry Talbo Roye r Falmollth Mai ll e
2008 Annual Report Page 35
KENNEBUNK KENNEBUNKPORT AND WELLS VATER DISTRICT Schedule 1 SCHEDULES OF CHANGES IN NET ASSETS
YEAR ENDED DECEMBER 312008 (With Comparative Totals for 2007)
Appropriated Water Supply
Protection Funded Debt Fund Contributions (Restated)
Retired Mortgage and Restricted in Aid of 2008 2007 Through Surplus Payment Reserves Construction UnaPEropriated Total Total
BALANCES - BEGINNING OF YEAR $ 12960044 $ 350 000 $ 439148 $ 0 $ 15374845 $ 29124037 $ 28 114927
1et Income Contributions in Aid for Construction Transfer of the 8aJance of Contribution in Aid Cunent Year Loan Pri ncipal Payments Current Year Appropriation
BALANCES - END OF YEAR $
0 0 0
400458 0
13360502 $
0
0 0
JOO OOO 0
450000 $
93 12
0 0 0 0
448460 $
0 282333
(282333) 0 0 0 $
564972
0 282333
(500 45 8)
0 15721 692 $
574284
282333 0 0 0
29980654 $
572376 436734
0 0 0
29 124037
N
Berry Talbot Royer Falmourh Maine
VI
Page 36 2008 Annual Report
Sc hedul e 2
KENNEBlI NK KENNEBUNKPORT AND WE LLS WATER DISTRICT SCHEDULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
2008 2007 SOU RC E AND PUMPING OP ERA nONS
Labor $ 106640 $ I 12706 Office r 74 12 858 1 Pensions and Benefits 82777 8236 5 Purchased Water 23 67 4454 Purchased Power 242 197 2 147 14 Transportation Expense 38 80 383 5 In su rance - Vehicles 697 178 5 Materials and Suppl ies 1868 15 16 Con tractua I Services 20419 56024 Insurance - Workers Compensat ion 3665 3340
Tota l Source an d Pumping Operations 471922 489320
SOURCE AND PUMPING MAINTENANCE Labor 169 5 I 6 14 6957 Officer 11 782 11 189 Pensions and Benefits 131583 107395 Materia ls and Supplies 711 63 711 53 Co ntractu al Services 18 132 45784 Transportation Expense 6 167 5000 Insurance - Veh ic le s 1 108 2328 Insurance - Workers Compensation 5826 4355
Total Source and Pumping Maintenance 415277 394 161
WAT ER TREATMENT EXPENSES Labor 177355 173732 Officer 12328 13228
Pens ions and Benefits 137668 126962 Purchased Power 17500 15891
Materials and Suppli es 23414 196 11
Chemicals 178 805 73900
Contractual Services 20340 18359
Transportation Expe nse 6452 5911
Insu rance - Vehicles 1 159 2752
In surance - Workers Compensat ion 6095 5 149
Tota l Water Treatme nt Expenses 581116 555495
TRANSPORTATION AND DI STRIBUTION EXPENSES - OPERAnONS Labor 351966 32075 3
Officer 24464 24422
Pensi ons and Benefits 273205 234404
Purchased Power 12 00 I 10339
Materials ane Supp li es 75 87 10 673
Conu-actual Services 150 I 1285
Tran sportation Expense 12805 10 914
Insuran ce - Vehi cles 230 I 5080
Insurance - Wo rkers Co mpensatio n 12096 9506
TOla l Tran spo rtati on and Distribution Expenses - Upetat ions 697 926 627 376
Berry 1 Ibol Ro er r tl muul ll ivla lne 26
2008 Annual Report Page 37
Schedule 2 (Continued)
KENNEB UNK KE INEBUNKPORT AN D WELLS WATER DISTRICT SCHED ULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
TRA NSPORTATION AND DlSTR IBlJTJO N EXPENSES - MAINTEN ANCE Labor Oficer Pensions and Benefits Materials and Suppl ies Contractual Services Transportation Expense In su ran ce - Vehicles Insurance - Worke rs Compensation
Total Transportation and Distribution Expenses - Maintenance
$
2008
232048
16128 180 i 22 71269
66011 8442
1517
7975
583512
$
2007
228327
17385 i 66 860 104312
491 37
7769
36 16
6767
584 173
CUSTOMER ACCO UNTS EXP EN SES La bor Officers Pensions and Benefit s Materials and Sup plies Contractual Serv ic es Transpotation Expense Insurance - Vehicles Insurance - Workers Compensat ion
Bad Debt Expense Total Customer Accou nt Expenses
146412
3525 i 79508
4 i 68 8
64369
5327
957 3520
0
377032
136 671
32435
11 4838
37394
67 329
4650
2165
4657
6526 406 665
ADM IN ISTRATIVE AND GENERAL EXPENSES Labor Officers Pens ions and Benefi ts Purchased Power Materials and Supplies Contractual Services Professional Regulation Insu rance - Ge neral Liability Transportation Expense Insurance - Vehicles In surance - Workers Compensation Miscellaneous Expense
Total Administrative and Ge neral Expenses
228650
135678
264422
8834
73607
96966
52707
42416
83 19
1495
11707 20285
945086
229567
130348 244414
8023 7467 1
98996
0 44498
7811
3636
991 2 17753
869629
TOTAL OPER ATING EXPE NS ES $ 407 1871 $ 3926819
Berry Talbo Royer r Imouh ld ~lIlc 27
Page 38 2008 Annual Report
2008 OPERATIONAL REPORT
PERSONNEL
Education
The Districts employees attended several educational meetings and seminars covering many subjects such as
Forklift Safety Hearing Protection Electrical Safety HDPE Piping Systems Confined Space Back Injury Protection AC Systems Program Respiratory Protection Bloodborne Pathogens Water Utility Symposium Trenching amp Excavation Class 52 Pipe Alternatives Field Biological Hazards Certification Exam Review Construction Excavation Hazardous Communication LockoutTagout Training Arc Flash amp Blast Protection Introduction to SCADA Care of Emergency Generators Cross Connection Control Water System Master Planning 2005 National Electrical Code Healthy amp Productive Workplace Personal Protection Equipment Hands on Disinfection with Chlorine Incident Command System (ICS) Cross Connection Control Certification National Incident Management System (NIMS)
SERVICES
New Installations Renewals Total Active Services
183 149 10538
METERI NG
Meters
Number in service at beginning of year 12558 New installations 178 Number in service at end of year 12736
Meters serving seasonal customers are installed in the Spring and after removal during the Fall are tested and repaired as needed then stored for the winter Area plumbers set seasonal meters in a cooperative program along with District personnel which is not only beneficial to the District but to the customer and the plumber as well As a result of the cooperation received from the area plumbers the success of the program has continued
2008 Annual Report Page 39
MAINS
DISTRIBUTION MAINS IN SERVICE (FEET)
SIZE 2007 ADDED RETIRED 2008 Deep 20 66751 2578 69329 Deep 16 86240 684 86924 Deep 12 142867 2721 145588 Deep 10 145845 101 3700 142246 Deep 8 308564 2342 1331 309575 Deep 6 164042 67 6299 157810 Deep 4 18137 125 18262 Surface 4 3801 3801 Deep 3 9310 9310 Surface 3 18122 18122 Deep 2~ 634 634 Surface 2~ 388 388 Deep 2 59481 238 248 59471 Surface 2 26586 240 26346 Deep 1~ 918 918 Surface lYz 7062 7062 Deep lW 3225 3225 Surface lX 3034 3034 Deep 1 10257 10257 Surface 1 20449 240 20689 Deep 2856 2856 Surface 3915 3915
1102484 9096 11818 1099762
GATE VALVES INSTALLED
1 lX 2 4 6 8 10 12 16 20
1 3 3 19 4 8 2
Page 40 2008 Annual Report
2008 MAINS INSTALLED
TOWN LOCATION SIZE MATERIAL LENGTH REMARKS
Kennebunk Alewive Road 8 0 1 2 Main Relay 10 01 2
12 PE 240 12 01 732
Independence Park Dr 8 DI 25
Wilbery Lane 8 DI 185 Main Relocation Port Road 8 DI 3
12 DI 67
High Street 8 DI 120 Main Relocation
Kennebunkport Fishers Lane 16 DI 684 Main Relay
Wells Devito Lane 2 Copper 3 Main Relay 4 PE 125
Orchard Lane 1 PE 240 Seasonal Main Relay
Island Beach Road 6 01 49 Main Relay 8 PVC 226
Ocean Avenue 2 Copper 12 Main Relay 10 DI 45
Webhannet Drive 6 DI 2 Main Relay 10 DI 21
12 DI 732
Post Road (Route One) 20 DI 1235 Main Relay
Avandah Way 8 DI 28
Kimball Lane 8 DI 24
Bourne Lane 10 DI 33
Buzzell Road 8 01 180 Main Extension
Gateway Drive 12 PVC 568 Main Extension
Heritage Drive 12 PVC 382
Harriseckett Road 8 DI 964 Main Extension
Charles Wesley Court 8 PVC 540
Ogunquit Route One 8 DI 36 Main Relay
20 DI 1343
Kings Lane 8 01 6
Belm Lane 6 DI 16
8 DI 3
Kingfield Lane 2 Copper 16
Grasshopper Lane 2 Copper 7
Biddeford Second Street 2 PE 200 Main Extension
TOTAL 9096
2008 Annual Report Page 41
HYDRANTS
During 2008 4 public and 14 private hydrants were insta lled and 0 private hydrants became public making a total of 695 publ ic and 229 private hydrants in t he Districts system
NEW INSTALLATIONS
Town No Ow nership Location
Kennebunk 1 Private Shoppers Vi llage Wells 1 Private Heritage Drive Wells 2 Private Charles Wesley Court Wells 2 Private Sylvan Way Forest Village North Wells 1 Private CVS Pharmacy Wells 7 Private Sea Glass Village Wells 1 Public 208 Post Road
HYDRANT REPLACEMENTS
Town No Ownership Location
Kennebunk 1 Public 103 Brown Street Kennebunk 1 Private Shoppers Village Kennebunk 1 Public Sea Road Kennebunk 1 Public Port Road at Wilbery Lane Kennebunk 1 Public 81 Western Avenue Kennebunk 1 Public 120 Brown Street Wells 1 Public Post Road at Kimball Lane Wells 1 Pu blic Eldridge Road at Webhannet Drive Wells 1 Pu blic Web han net Drive at Donald Lane Wells 1 Public Ocean Avenue at Marsh Street Wells 1 Public Ocean Avenue at Tibbetts Avenue North
Wells 1 Public 215 Ocean Avenue
Wells 1 Public Ocean Avenue at Bourne Avenue Ogunquit 1 Public Captain Thomas Road at Partridge Drive
Ogunquit 1 Public Route One at Kings Lane
HYDRANTS TRANSFERRED FROM PRIVATE TO PU BLIC
Tow n No Ownership Locat ion
None
Page 42 2008 Annual Report
MONTHLY PUMPING RECORDS
Gallons Pumped
Amended 2007 2008
January 49415700 47321300 February 48910100 44812500 March 53842900 49171100 April 55060400 59601800 May 89711500 92797350 June 123139500 118078400 July 152963200 151165700 August 161378650 139932600 September 118087130 104318400 October 88548 100 74069700 November 54764500 54315900 December 50257200 57684000
Subtotal (KKWWD) 1046078800 993268750 (BiddefordSaco) 4176450 323500
TOTAL 1050255250 993592250
MONTHLY SNOW AND RAINFALL
2007 2008 Snow Rain Snow Rain
Inches Inches Inches Inches
January 53 266 170 176
February 203 383 568
March 241 219 222 487
April 259 789 478
May 271 248
June 335 427
July 541 792
August 183 331
September 242 1184
October 463 322
November 09 4 29 485
December 409 161 258 391
Totals 1174 3899 1031 5411
2008 Annual Report Page 13
Operating Revenue
The vast majority (about 99) of $559 million in 2008 operating revenue comes from two sources Metered water revenue and public and private fire protection charges
Metered water revenue ($457 million) - The Districts Annual metered customers are billed quarterly The billing includes a minimum charge (based on the size of their meter) for a minimum amount of cubic feet of water and a charge for each additional hundred cubic feet of water used above the respective minimums Its Seasonal customers are billed a minimum charge in the spring and billed again in the summer andlor in the fall if consumption exceeds the yearly minimum allowance based upon a separate seasonal rate schedule Metered water rates are regulated by the State of Maines Public Utilities Commission During 2008 metered water revenue increased by just 4 ($02 mill ion) due primarily to periods of unusually wet weather and decreased customer growth
Public and private fire protection ($71 million) - This revenue includes charges to local municipalities for hydrants (public fire) and privatenon-municipal organizations for ready to use water capacity for both hydrants and sprinkler systems Fire protection charges are also regulated by the State of Maines Public Utilities Commission Public and Private Fire Protection Revenue for 2008 increased by 11 from $69 million in 2007 This was due primarily to the 2007 increase in rates which became effective April 1 2007 Additional revenue came from new private fire customers during the year as well as new public fire hydrants
Depreciation Expense
Depreciation expense went from $807932 in 2007 to $845522 in 2008 an increase of 46 This increase can be attributed to the general growth in capital assets during 2008
Other Operating Expense
Non-depreciation operating expense increased from $393 million in 2007 to $407 million in 2008 by 37 The expenses consisted of
2008 2007 Difference Salarieswages $ 1655632 $ 1586301 $ 69331 43 Fringe benefits 1149282 1077237 72045 66 Purchased water power amp chemicals 461706 427322 34384 80 Operational amp maintenance supplies 290595 319329 (28734) (90) Legal and audit fees 64541 79677 (15136) (190) Contracted services amp Equipment Rentals 223197 257237 (34040) (133) Vehicle maintenance 51393 45892 5501 1l9 Bad Debt Expense 6526 (6526) (1000) Insurance 102533 109544 (7011) (65) Miscellaneous expenses 20285 17754 2531 (142 Regulatory Commission Exp-Other 52707 52707
$ 4071B2L ~_l926JU2 j) 145-gtQ)2 J~
Expense category explanations
Salarieswages - This line item represents the amount of salary and wages that were expensed in these years not the total salary and wages paid to the employees Portions of the amount of salaries and wages paid to the employees are capitalized and therefore shown on the Statement of Net Assets The pay rates for District employees were approximately 40 higher in 2008 than 2007 The employee cost of living raises accounted for the vast majority of the $69000 increase The remainder of the increase was due to a lower amount of capitalized labor during 2008
5
Page 14 2008 Annual Report
Employee benefits - The Districts portion of health insurance costs increased 40 due primarily to increased premium costs The number ofemployees insured varies but averages 39 employees in a given month
Purchased water power amp chemicals - Purchased Power costs increased by $32K over 2007 as a result of a 13 increase in the average cost per Kilowatt hour from 119 cents to 135 cents Filtration Plant Chemical costs were higher by $5K in 2008 a 28 increase from 2007 largely due to unit price increases Purchased water costs were down in 2008 by $(2K) Both purchased water and chemical usage were down somewhat due to the continued heavy reliance upon the Districts new Merriland River Well which produced 35 of the Districts total pumpage during its second year ofoperation (up from 31 in 2007)
Legal and Audit Fees - Legal Fees decreased ($ 16K) over 2007 as a result ofless expenses incurred during 2008 More than 75 of these expenses were due to a complaint first filed during 2005 with the Maine Public Utilities Commission concerning a dispute of the Districts Metering Policy and System Development Charge with respect to a large new development of seasonal cottages
Operational and maintenance supplies - This categOlY includes all material amp supply expenses related to the operation and maintenance of the Plant Distribution and Administrative areas and include items such as maintenance and repair parts lab supplies tools office supplies telephone waste disposal safety equipment and training and miscellaneous expenses These expenses decreased by ($29K) or (9) overall from 2007 One of the larger reasons for this decrease was due to the dredging of the Branch Brook which occurred in 2007 Another factor was a decreased level ofwater main breaks over the previous year
Contracted services amp Equipment Rentals - This category which includes a large array of services provided to the District by outside vendors decreased by (132) or approx ($34K) during 2008 The largest decrease involved source related consulting ($26K) from 2007 In addition contracted services at the Filtration Plant decreased by ($27K) largely due to the 2007 dredging project Distribution system repair services for mains hydrants and services as a group were up $17K
Bad Debt Expense - The District uses a five year averaging formula each year to determine the level ofbad debt expense required During 2008 it was not necessary to add any additional amount to the reserve based on this formula (The 2007 expense was $6K)
Insurance - Insurance costs decreased by ($7K) or (649) from 2007 The District was able to lower its insurance expense due to a combination of its competitive bid process and soft market conditions
Net Non-Operating Income
This item is primarily made up of $244762 of interest expense in addition to utility regulatory fees of $40691 These expenses were offset by $253285 of Tank Rental Revenues and a one-time gain of $164767 on the sale of an old storage tank lot as well as interest income of$20405
Contributions
Contributions occur when development takes place within the Districts service area The contributions for 2008 and 2007 were
2008 2007 Difference 00
Main Extensions $ 0 $ 0 $ 0 System Development Charges 210072 349742 (139670) Services 30000 50000 (20000) Meters 26962 31 192 ( 4 230) Miscellaneous 15299 5)00 9499 Totals $ 282 $ 436734 $ (1544012
6
2008 Annual Report Page 15
Overall Financial Position and Results of Operations
To determine the change in the Distrids financial position in the past year we have focused on two elements fmancial ratios and revenue stability
Financial Ratios
Two of the key financial ratios for analyzing the Districts financial position are the current ratio and the coverage ratio During 2008 the Districts current ratio declined from 171 to 134 while the coverage ratio improved from 224 to 229 The increase in the Districts coverage ratio in 2008 occurred largely due to the increase in miscellaneous income related to the land sale
Current Ratio 2008 2007
Current assets $ 1420828 $ 1521587 Current liabilities 1059731 887458
Current Ratio 134 171
Coverage Ratio 2008 2007
Operating revenue $ 5337269 $ 5303336 Non-operating Rental Revenue 253285 224054 Interest income 20405 51 845 Miscellaneous income 168445 9848 Gross revenues 5779404 5589083
Operating expenses 4917393 4734751 Depreciation (845522) (807932) Expenses 4071 871 3926819
Net available - debt service 3
Principal payments $ $ 500219 Interest 240859
$ 741078
Coverage ratio 229 224
Revenue Stability
Most of the Districts operating revenue 99 in both 2008 and 2007 comes from water assessments These revenue sources are stable and were relatively unchanged between 2008 and 2007
Water rates both metered and fire protection are regulated by the State of Maines Public Utilities Commission (PUC) The PUC sets rates that allow the District to maintain operations and pay debt service The Districts last rate increase became effective on 4112007
In addition the Districts metered water customer base is not concentrated Residential customers who make up 11497 of the Districts 12736 water connections (903 ) provided 603 of all operating revenue in 2008 and 60 0 in 2007 Non-residential metered customers represented 253 of all operating revenue in 2008 and 258 in 2007
7
Page 16 2008 Annual Report
Fire protection (public and private) was 13 3 of all operating revenue for 2008 up 2 from 13 1 in 2007
Operating revenue by type
2008 2008 2007 2007
Metered - residential $ 3218754 603 $ 3184295 600
Metered - non-residential 1352374 253 1365368 258
Public fire 606420 114 597781 11 3
Private fIre 102000 l9 97016 l8
Other operational revenue 57721 ll 58876 ll
Total operating revenue L~17269 1000 $ 5303 336 100Q
Significant Changes to Individual Funds
Operating and Management Fund
Operating revenue increased only by 6 in 2008 largely due to wet summer weather
Operating expenses (excluding depreciation) were up 37 overall from 2007
Water Supply Protection Fund
2008 and 2007 Revenue 2008 2007 Difference
Interest Income 9287 $17483 $ (8196) (469)
2008 and 2007 AdditionslWithdrawals 2008 2007 Difference
U 27200 1000Additions to Fund $Q
1000Withdrawals from Fund u $)~
System Development Fund
2008 and 2007 Revenue 2008 2007 Difference
Interest Income $ 25 $14 $ 11 78 6
8
2008 Annual Report Page 17
Other Post Employment Benefits Fund (OPEBF)
2008 and 2007 Fund Balance 2008 2007 Difference
Fund Balance 225 952 $ 931T $ 132~ 1425
Significant Budget Variances
The District is not legally required to adopt budgetary accounting and reporting However an annual budget is prepared by management and approved by the Board of Trustees The budget is prepared for the operating revenues and expenses
Significant Capital Asset and Long-term Debt Activity
Every year the Superintendent prepares the capital budget with input from the management staff He submits this to the Board of Trustees for approval If a capital expenditure is incurred during the year which is not included in the capital budget the Superintendent will submit this expenditure to the Board of Trustees for supplemental approval
Overall utility property increased by $96 million from $4624 million to $4720 million The allowance for depreciation grew by $41 million and construction work in progress increased by $57 million Net utility property increased from $3410 million in 2007 to $3522 million in 2008
Long Term Debt
During 2008 the District borrowed $8 million in a 20 year serial bond from the Maine Municipal Bond Bank for a large water main replacement project The District also retired $5 million oflong term debt
The total bonded debt (both the Long-term debt and the current portion) activity for 2008 is detailed below
Beginning Balance Issues Retires End Balance
$5085054 $152350 [$500458) ~1946
REQUESTS FOR INFORMATION
This financial report is designed to provide a general overview of Kennebunk Kennebunkport and Wells Water Districts finances Questions concerning any of the information provided in this report or requests for additional financial information should be addressed to Wayne A BrockWay Tfeasurer KKampW Water District PO Box 88 Kennebunk ME 04043
9
Page 18 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT DECEMBER 31 2008 and 2007
BASIC FINANCIAL STATEMENTS
Berry Ta lbot Royer Fa lmouth Maine
2008 Annual Report Page 19
Exhibit A
KENNEBUNK KENNEBUN KPORT AND WELLS WATER DISTRICT STATEMENTS OF NET ASSETS
DECEMBER 31 (Restated)
ASSETS 2008 2007
Current Assets
Cash and Cash Equi va lents $ 4313 14 $ 974870
Accounts Receivab le - Trade Net 224082 247368
Accounts Receivable - Other 1839 131 6
Bond Proceeds Recei vab le 470577 0
Materials and Supplies Inventory 204504 2104 14
Prepaid Expenses 88 51 2 876 19
Total Current Assets 1420828 15215 87
Other Special Fund s Water Supply Protection Fund 44 745 8 210939
System Development Fund 1033 1008
Other Post Employment Benefits Fund (OPEBF) 225 95 1 93171
Total Other Special Funds 674442 305 11 8
Utility Plant in Service 47202686 4623 992 3
Less Accumul ated Depreciati on ( 125 4583 1) (12138279)
Net Utility Pl ant in Service 34656855 34 101 644
Construction Work in Pro gress 567098 0
Net Utility Plant 352 23953 34 10 1644
Other Property Non-Utility Property 225 91 22 591
Deferred Charges
Un amorti zed Bond Issue Costs 7503 71 04
TOTAL ASSETS 37 34 93 17 35 958 044
LIABILITIES
Current Liabi lities
Accounts Paya ble 27 1511 10 7 173
Other Accrued Liabilities 2588 57 22 2945
Capital Lease 0 56882
Current Portion of Long-Term Debt 529363 50045 8
Total CurTent Li ab iliti es 105973 I 887 458
Long-Term Debt 4 8 12583 4 584 596
Deferred Credits Customer Adv ances for Construction 340766 2483 7 1
Deferred Bond Interest 59 3 I I 72 173
TOlal DefelTed Cred its 400077 320544
Post Retirement Benefits 1096272 1041409
TOTAL LIABILITIES 7368663 68 34 007
liT ASSETS
In ves led in Capital Assets Net of Relaled Debt 29 88 95 10 29023 694
Unrestricted 9 1144 100 3 43
TOTAL NET ASSETS $ 29 9806 54 $ 29 12403 7
The Accompanying Notes are an Integral arl of These Statements
Ile ry Talbo Ro) ltI Flmouth Maille 10
Page 20 2008 Annual Report
Exhibit B
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT STA TEMENTS OF REVENUES EXPENSES AND CHAN GES IN NET ASSETS
YEARS ENDED DECEMBE R 31
(Restated) 2008 2007
OPERA TING REVENUES Metered-Residential $ 3218 754 $ 3184295 Metered-Commercial J 3523 74 1365368 Public Fire Protection 606420 597781 Private Fire Protection 102000 97016 Local Municipalities 491 55 48181 Miscellaneous Service Revenues 8566 10695
Total Operating Revenues 5337 269 5303336
OPERA TING EXPENSES Operation and Maintenance (Schedule 2) 407 187 1 3926819
Depreciation 845522 807932
Total Operating Expenses 491 73 93 473475 1
OPERA TING INCOME 419876 568585
NON-OPERA TING INCO ME Rental Revenues 253285 224054
Interest Income 20405 51845
Merchandise and Jobbing Income 3089 51 72
Miscel laneous Non-Utility Income 589 4676
Gain on Disposal of Utility Plant 164767 deg Total Non-Operating Income 442135 285747
NON-OPERATING EXPENSES Interest Expense 244762 240859
Taxes Other than Income 40691 39747
Amortization of Bond Issue Costs 699 793
Miscellaneous Non-Utility Expense 1575 55 7
Total Non-Operating Expenses 287727 281 95 6
CHANGE IN NET ASSETS BEFORE CONTRIB UTIONS 574284 572376
CONTRIB UTIONS Main s Services Meters and Hydrants 282333 436734
CHANGE IN NET ASSETS 8566 17 10 09 11O
NET ASSETS - AT BEGINNING OF YEAR 291 24 037 28114927
NET ASSETS - AT END OF YEAR $ 29980654 $ 29 1240 37
The Accompanying NOl es are an Integral Part oj Th ese Sta tements
J I Berry Tal bot Rover Fal mouth Mnin~
2008 Annual Report Page 21
Ex hibi t C
KENNEBUN K KENNEBUN KPORT AND WELLS WAT ER DISTRICT
STATEMENTS OF CASH FLOWS YEARS ENDED DECEMBER 31
2008 2007 CASH FLOWS FROM O PERATING ACTIV ITIES
Cash Rece ived from Customers $ 536627 1 $ 52998 17
Cash Payme nts to Suppliers and Contractors ( 1157 11 9) ( 1321 240)
Cash Payments to Employee Serv ices (2697475) (2584039)
Net Cash Provided by Operating Acti vities 15 11 677 1394538
C ASH FLOWS FROM CAPITAL AND fmL ATED FI NANCI NG ACTIVITI ES Proceeds from Lo ng -Tenn Borrowings 286 773 900000
Re payment of Long -Tenn Debt (557340) (554 683)
Transfer of Funds from (to) the Water Supply Protection Fund (227 200) 252502
Transfer of Funds from (to) the Other Post Employment Benefits ( 132 780 ) 70608
Proceeds from Sa le of Fixed Assets 57 4123
Gain on Sale afF ixed Asse ts 164767 0 In terest Paid (259 630) (25 I 3 48)
Acqui si ti ons and Construct ion of Operating Property ( 1967888) (2 548664)
Payment of Bond Issue Costs ( 1099) 0
Contributi ons in Aid of Cons tructi on Received 374 728 54 6046
Net Cash Used by Capital and Related Financ ing Acti viti es (231961 2) (15 8 1416)
CASH FLOWS FROM INVESTING ACTIVITIES Rent In come 253285 22 4054
Interest Income Recei ved 20405 5 1845
Reinv ested I nves tm ent In come ( 17497) ~ Net Cash Provided by Inves ting Activ ities 264 379 258402
NET INCREASE (DECREASE) IN CASH AND CASH EQ UIVAL ENTS (5435 56 ) 71 524
C ASH AND CASH EQUIVALENTS - BEGINNING OF YEAR 974 870 9033 46
CASH AND CASH EQUIVALI~NTS - END OF YEAR $ 431 314 $ 974870
RE CONCILIATION OF OPERATING INCOME TO NET CASH PRO VIDE D BY OPERAT1NG ACTIVITIES
Operating Income $ 419876 $ 568585
De prec iation 845522 807932
Jobbing Income 3089 5172
Miscellaneous Non-Utility Income 589 553
Taxes Other tha n I ncome (40691) (39 747 )
Mi sce llaneous No n-Utili ty Expense ( 1575) (557)
Changes in Asse ts and Liab i Iiti es (Increase) Decrease in
Accounts Receivab le 22763 ( 10373)
In ventory 5910 26 64 3
Prepa id Ex pense (893) 23395
(Decrease) Increase in Accou nts Payab le 164338 (324 77)
Oth er Acc ru ed Liabi I ities 37886 5824
Post Ret irement Benefits 54 8 63 39588
Net Cash Pro vided by Ope rati ng Acti vi ties $ 1 5 11 677 $ 139453 8
SUPPLEMENTAL DISC LOSURE INFORMATlOl
Equ ipment Purchased Through Non -cash Transactions pound 0 $ I I 1345
The Accompanying Noles arc unlnlegm Por i aThese Slulel11en ll
Beny 1 athol ROI CI Fdimolilh Mai ne 12
Page 22 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 1 - SUMMARY OF ACCOUNTING POLICIES
The summary of significant accounting policies of Kennebunk Kennebunkport and Wells Water District hereinafter called the District are presented to assist in understanding the representations of the District s management who is responsible for their integrity and objectivity These accounting policies conform to accounting principles generally accepted in the United States of America and have been consistently applied in the preparation of the financial statements
Nature of Business
The District was established in 1921 as a quasi-municipal corporation organized by a special act of the Maine State Legislature to provide and maintain a water treatment and distribution system for the inhabitants of the District The District serves the Towns ofKennebunk Kennebunkport Wells Ogunquit and portions of Biddeford Arundel and York The District is governed by a four member Board of Trustees one elected from each of the Towns of Kennebunk Kennebunkp01i Ogunquit and Wells The District is regulated by the Maine Public Utilities Commi ssion hereinafter called the Maine P U C The District extends credit to its customers that consist of residential commercial and governmental entities at regular terms without collateral
Basis of Accounting
The financial statements of the District have been prepared on the accrual basis of accounting and accordingly reflect all significant receivables payables and other liabilities
13
2008 Annual Report Page 23
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 1 - SUMMARY OF ACCOUNTING POLICIES (Contill ued)
Basis of Presentation
The financial statements have been prepared in confonnity with accounting principles generally accepted in the United States of America as applied to governmental units utilizing an enterprise fund to account for its operations that are financed and operated in a manner similar to private business enterprises The intent of the governing body is that the periodic determination of revenues earned expenses incurred and net income is desired for purposes of facilitating management control and accountability The District complies with Governmental Accounting Standards Board (GASB) Statement No 20 relating to Governmental Entities that use Proprietary Fund Accounting and No 34 related to basic financial statements and management discussion and analysis report For enterprise funds GASB Statement Nos 20 and 34 provide the District the option of electing to apply F ASB pronouncements issued after November 30 1989 The District has elected not to apply those pronouncements
Proprietary Funds distinguish operating revenues and expenses from non-operating items Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary funds principal ongoing operations The principal operating revenues of the Districts proprietary funds are the net charges to customers for water usage Operating expenses include expenses on source and pumping operations and maintenance water treatment transpOliation and distribution operations and maintenance customer account administrative and general and depreciation on capital assets All revenues and expenses not meeting this definition are reported as non-operating income and expenses Rental revenues from various wireless cellular companies are treated as non-operating income
Utility Plant
Utility plant is stated at cost and depreciation is calculated on the straight-line method at rates established by the Maine Pue Useful lives pursuant to Chapter 680 of the Maine Pue range from 5 to 100 years Utility property retirements are charged in total to the accumulated depreciation account when they occur
Capitalization Policy
Expenditures that materially increase values change capacities or extend useful lives are capitalized The amounts charged to utility plant accounts represent all reasonable and necessary costs including labor materials overhead equipment charges and interest costs incurred during the construction period Routine maintenance and repairs are expended as incurred
14
Page 24 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 ami 2007
NOTE I - SUMMAR Y OF A CCOUNTING POLICIES (Continued)
Contributions in Aid of Construction
Pursuant to GASB Nos 33 and 34 contributions in aid are reported as income
Cash and Cash Equivalents
For purposes of the statement of cash flows the District considers all highly liquid investments with an initial maturity of three months or less to be cash equivalents
Inventory
Materials and supplies inventories are valued at the lower of cost or market using the weighted average cost method
Unamortized Bond Issue Costs
Costs incurred to issue long-term bonds together with discounts allowed at the time ofpurchase are amortized on a straight-line basis over the term of the bond issue Amortization expenses for 2008 and 2007 were $699 and $793 respectively
Allowance for Bad Debts
The District uses the allowance method to account for uncollectible accounts receivables The allowance for doubtful accounts is based on prior years experience and managements analysis of possible bad debts
Use of Estimates
The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the rep0l1ed amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and reported amounts of revenues and expenses during the repol1ing period Actual results could differ from those estimates
15
2008 Annual Report Page 25
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 2 - DEPOSIT AND INVESTMENTS
Custodial Credit Risk
Custodial credit risk is the risk that in the event of the banks failure the District will not be able to recover the value of its deposits and investments that are in the possession of an outside party
Deposits
As of December 312008 $201645 of the Districts bank balance of $451659 was subject to custodial credit risk as follows
Collateralized with securities held by the pledging bank in the District s name $ 20164~
Investments
The State of Maine authorizes the District to invest in obligations backed by the US government and agencies repurchase agreements and certain corporate stocks and bonds
The Districts MBIA-Class investment is in a local government investment pool designed to make the managing of public funds safer and easier to access The investment is backed by corporate bonds US Treasury and Agency bonds mortgage backed securities and a money market fund The MBIA - Class investment pool is rated AAA-VI
At December 31 2008 investments consi sted of the following
Fair Market Maturity Value
MBIA Class Investment Pool NA U14442
16
Page 26 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 3 - OTHER SPECIA L FUNDS
The Board of Trustee s has internally restricted funds for future use These special fund balances as of December 312008 and 2007 are as follows
Water Supply Protection Fund
Pursuant to Sec 135-A MRSA Sec 6113 of State of Maine law a consumer-owned water utility may establish a water supply protection fund to which a sum may be credited annually from surplus funds The balance of the fund as of December 31 2008 and 2007 was $447458 and $210939 respectively Please refer to Note 9 for further discussion of this fund
System Development Fund
In accordance with the Maine P Uc regulations the District is authorized to impose a charge to customers who expand their water capacity All funds collected must be segregated and maintained in a separate interest bearing account and the revenue dedicated as required by 1m The District submits to the Maine PUc a financial activity repoli annually The balance of the fund as of December 31 2008 and 2007 was $1033 and $1 008 respectively
Other Post-Retirement Benefits Fund
In accordance with Statement of Financial Accounting Standards (SFAS) No1 06 as amended by No 132 Employers Disclosure about Pensions and Other Post-Retirement Benefits the District provides certain health care and sick time benefits for retired employees Substantially all of the District s employees may become eligible for those benefits if they reach normal retirement age while working for the District The District started funding the Other Post-retirement Benefits in 2006 The cash balance at December 312008 and 2007 was $225952 and $93171 respectively The net periodic benefits cost based on the actuarial repOli for the years ending 2008 and 2007 were $143026 and $121666 respectively
NOTE 4 - ACCOUNTS RECEIVABL E - TRA DE
The amount for accounts receivable is shown as net of the allowance for bad debts as follows at December 31
2008 2007
Accounts Receivable $ 231 891 $ 255602
Less Allowance for Bad Debts (7 809) (8234)
$ 224Q82 $ 247 36pound
17
2008 Annual Report Page 27
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 5 - UTILITY PLAN T AND EQUIPMENT
The following is a summary of property plant and equipment at December 31
Depreciation Rate Beginn ing Add itions Retirement Ending
Organizational Costs N A $ 50709 $ 0 $ 0 $ 50709 Land N A 28 19729 154 0 2819883 Structures 2 - 3 4042463 29352 0 4071 815 Impounding Dams
And Reservoirs 2 58443 6834 0 65277 Intake and Suction
Mains 15 17455 0 17455 Wells 2 855 590 296 0 855 886 Pumping Equipment 4 1833 137 22735 0 1855872 Purification
Equipment 2 1236332 49608 0 1285 940 Tanks and Standpipes 133 - 4 2530785 0 0 2530785 Transmission and
Distribution Mains 1 24363767 695255 (145825) 24913197 Services 3 4458076 341739 (7450) 4792365 Meters 4 14 15310 66510 (25998) 1455822 Fire Hydrants 15 782158 39749 (4200) 817707 General Equipment 10 1775969 148557 (254553) 1669973
46239923 1400789 (438026) 47202686 Less Accumulated
Depreciation (12138279) (845522) 437970 (12545831 ) Construction Work in Progress 0 5671098 0 567098 Net Property and
Equipment $ 34JOL644 $ U22J65 $ (56) $3522953
The depreciation expense for the years ended December 31 2008 and 2007 was $845522 and $807932 respective ly
18
Page 28 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 6 - LONG-TERM DEBT
Bonded indebtedness and land mortgage payable including amounts due currently are summarized as follows at December 31
Bonds Payable
Issue Maturity Beginning Ending Rate Date Date Balance Addition Retirement Balance
500 -785
613 - 675 522 - 652
209 - 429
300 - 570 180 - 625
284
7-88 5-91 10-94
10-03
10-05 10-06
11-08
November 20 18
October 20 11 November 2014
November 2018
November 2020 November 202 1
October 2028
$ 748386
300000 420000
916666
866668 933334
0 4185054
$ 0
0 0
0
0 0
757350 757350
$ (48793)
(75 000) (60000)
(83333)
(66666) (66666)
0 (400458)
$ 699593
225000 360000
833333
800002 866668
757350 4541946
Mortgage Payable - Land 42 11-07 October 2016 900000
$ 5085054 $ _ ----0
0 _ (100000)
11500458) 800000
5341946
Current
Long-term
$ 500458
4584596
$ 5085054
$ 529363
4812583
5341946
Annual scheduled maturities of long-term debt are as follows
Year Principal Amount
Interest Amount
2009 2010 2011 20 12 201 3
2014-2018 2019 - 2023 2024 - 2028
$ 529363 530526 531741 476012 477847
2031768 533937 230752
liJ1L946
$ 250295 225756 197964 170178 145 938 387751
64444 20027
$ 14623 53
19
2008 Annual Report Page 29
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 7 - CAPITAL LEASES
During 2007 the District leased equipment under an agreement that is classified as capital leases The cost of the equipment under capital lease is included in the statement of net assets as utility plant in service in the amount of$114298 Accumulated amortization of the leased equipment at December 312008 and 2007 was $19559 and $8129 respectively Amortization of assets under capital leases is included in depreciation ex pense The capital lease was paid in full in 2008
NOTE 8 - DEFERRED CREDIT
At December 31 2008 and 2007 the deferred credits consisted of
Customer Advances for Construction
The District receives advances for construction from or on behalf of customers Unused advances are refunded to the customers once the projects are completed Customers advances aggregated to $340766 and $24837 1 in 2008 and 2007 respectively
Deferred Bond Interest
Refunds received from bond refinancing are capitalized and amortized over the remaining life of the bond decreasing interest expense in the current and subsequent years The total reduction of interest expense for years ended 2008 and 2007 was $12862 and $15 I 04 respectively Deferred bond credit for the years ended 2008 and 2007 was $593 11 and $72173 respectively
NOTE 9 - APPROPRIA TIONS OF NET ASSETS
The District has establ ished appropriated net assets for various purposes At December 312008 and 2007 appropriated net assets were as follows
Funded Debt Retired Through Surplus
The Di stricts policy is to appropriate fro m net income annually an amount equal to the principal payment of the bonds Appropriations at December 31 2008 were $400458 The appropriated funded debt retired through surplus balance at December 31 2008 and 2007 was $13 3605 02 and $12960044 respectively
20
Page 30 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 9 - APPROPRIA TIONS OF NET ASSETS (Continued)
Water Supply Protection Reserve
Pursuant to Sec 135-A MRSA Sec 6113 of State of Maine law a consumer-owned water utility may establish a water supply protection fund to which a sum may be credited annually from surplus funds The annual credit may not exceed 5 of the prior years total revenue Interest earned in the fund must remain in the fund and be used solely for the purposes of the fund For the year ended 2008 there was an adjusted Public Utility Commission calculated net income of $255566 and a maximum allowed appropriation of $274988 Due to lack of operating cash the Board of Trustees decided not to appropriate in 2008 By Maine state law the District is allowed to appropriate within one year after the District s year end The Board reserves the right to exercise this option The interest income for the years ended 2008 and 2007 was $9287 and $17483 respectively The cumulative balance of the reserve at December 31 2008 and 2007 was $447426 and $438139 respectively
Mortgage Payment Appropriation
The District appropriates from net income annually an amount equal to the years principal payment on the mortgage Appropriations for the year ended 2008 was $100000 The appropriated mortgage payment balance at December 31 2008 and 2007 was $450000 and $350000 respectively
NOTE 10 - EMPLOYEE RETIREMENT PLAN
Effective july 1 1996 the District became a participant of the Maine State Retirement Systems (MSRS) cost sharing multiple employer consolidated retirement plan Accordingly due to the consolidation details ofthe pension obligation pertaining to the District can no longer be presented Additional information may be obtained from the MSRS
Under the participating local district (PLD) consolidated retirement plan participants contribute 65 of earnable compensation The Districts contribution to the plan is approximately 3 of earnable compensation This amount is either increased or decreased by the amortization of the Districts Initial Unpooled Unfunded Actuarial Liability (IUUAL) over the next 9 years from july 1 2006 The Districts net contributions for the years ended 2008 and 2007 were $44531 and $43160 respectively
Employees participating are eligible for normal retirement upon attaining the age of sixty and fi ve or more years of service or early retirement after compl eting twenty-five or more years of creditable service Vested participants are entitled to a retirement benefit equal to a fraction of the average final compensation multiplied by the years of membership service (discounted for early retirement)
21
2008 Annual Report Page 31
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 11 - INCOME TAXSTATUS
The District qualifies as a tax exempt organization under the provisions of the Internal Revenue code and is not subject to any State or Federal income taxes
N OTE 12 - 7 TEST
Pursuant to Chapter 670 of the Maine Pue regulations a water utility must annually determine if in of any three consecutive years its adjusted net income has equaled or exceeded 7 of the utilityS annual operating expenses This test is calculated by multiplying 7 of the total utility operating expenses which are composed of operation and maintenance expenses depreciation and amortization and taxes other than income taxes
For years ended 2008 and 2007 the Districts adjusted net income did not equal or exceed 7 of its annual operating expenses
NOTE 13 - RISK MANA GEMENT
The District is exposed to various risks of loss related to torts theft of damage to and destruction of assets errors and omissions and natural disasters for which the District carries commercial insurance Based on the coverage provided by commercial insurance purchased the District is not aware of any material actual or potential claim liabilities that should be recorded at December 31 2008 Settled claims have not exceeded insurance coverage for any of the past three fiscal years
Litigation
The District is subject to certain legal proceedings and claims which arise in the normal course of conducting its activities In the opinion of management the District has defensible positions
NOTE 14 - REVENUE FROM OPERA TING LEASES
The District leases various water tank sites to wireless cellular companies under long-term operating leases The leases are primarily five-year terms with consecutive renewal terms Rental increases are generally equal to the change in the CPI index during such year Rental revenues are recognized as earned over the term of the leases For years ended 2008 and 2007 total rental revenue was $253285 and $224054 respectivel y
22
Page 32 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 312008 and 2007
NOTE 15 - OPERA TING LEASE COMMITMENT
The District entered into a five-year agreement to license accounting software equipment and services with an application service provider The agreement expired on June 30 2008 and was renewed for a three-year period which commenced on July 1 2008 Under the agreement the District is obligated to pay minimum annual license fees as follows
Year Amount 2009 $ 60727 2010 60727 2011 30364
License fees for the years ended 2008 and 2007 were $54413 and $48098 respectively
NOTE 16 - PRIOR PERIOD ADJUSTMENT
The District has restated its previously issued 2007 financial statements due to advances for construction in the amount of$I006382 This liability represents many years of accumulation of monies given to the District by customers for projects to be done for them The monies had been used and the projects had been completed The utility assets had been transferred to the District This liability occurred before the adoption of GASB Statement No 34 As a result of the adjustment the 2007 beginning net assets were increased by $1006382
NOTE 17 - SUBSEQUENT EVENT
In preparing these financial statements the District has evaluated events and transactions for potential recognition or disclosure through October 262009 the date the financial statements were available to be issued
Since early 2005 the District has been involved in a series of disputes over its metering policy and system development charge (SOC) as it relates to a large seasonal cottage complex located in the Town of Wells Despite the Maine Public Utility Commissions (MPUC) upholding ofthe Districts metering policy this developer has continued to dispute the calculation ofthe appropriate SDC as it relates to this complex This same developer was an intervenor in the Districts annual Tariffupdate filed in May 2006 This Tariff was subsequently approved on February 7 2008
During 2008 the Maine Supreme Court upheld the Districts individual metering policy and therefore the only matter left to resolve with this issue is for the MPUC to decide on the revised SOC rate filing In January 2009 the District and the developer signed a settlement agreement which formed the basis for a stipulation agreement that has been submitted to the MPUC for inclusion with the SDC filing The Di strict subsequently received $28 633 in the form of additional SDCs from the developer in April 2009 The MP UC approved the new SDC tariffwith an effective date of July 21 2009
23
2008 Annual Report Page 33
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 18 - RECLASSI FICA TIONS
Certain reclassifications have been made to the prior years financial statements to conform to the cun-ent year presentation These reclassifications had no effect on previously reported results of operations or net assets
24
Page 34 2008 Annual Report
KENNEBUNK KENNEBUN KPORT AND WELLS WATER DISTRICT DECEMBER 31 2008 and 2007
SUPPLEMENTARY INFORMATION
Gerry Talbo Roye r Falmollth Mai ll e
2008 Annual Report Page 35
KENNEBUNK KENNEBUNKPORT AND WELLS VATER DISTRICT Schedule 1 SCHEDULES OF CHANGES IN NET ASSETS
YEAR ENDED DECEMBER 312008 (With Comparative Totals for 2007)
Appropriated Water Supply
Protection Funded Debt Fund Contributions (Restated)
Retired Mortgage and Restricted in Aid of 2008 2007 Through Surplus Payment Reserves Construction UnaPEropriated Total Total
BALANCES - BEGINNING OF YEAR $ 12960044 $ 350 000 $ 439148 $ 0 $ 15374845 $ 29124037 $ 28 114927
1et Income Contributions in Aid for Construction Transfer of the 8aJance of Contribution in Aid Cunent Year Loan Pri ncipal Payments Current Year Appropriation
BALANCES - END OF YEAR $
0 0 0
400458 0
13360502 $
0
0 0
JOO OOO 0
450000 $
93 12
0 0 0 0
448460 $
0 282333
(282333) 0 0 0 $
564972
0 282333
(500 45 8)
0 15721 692 $
574284
282333 0 0 0
29980654 $
572376 436734
0 0 0
29 124037
N
Berry Talbot Royer Falmourh Maine
VI
Page 36 2008 Annual Report
Sc hedul e 2
KENNEBlI NK KENNEBUNKPORT AND WE LLS WATER DISTRICT SCHEDULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
2008 2007 SOU RC E AND PUMPING OP ERA nONS
Labor $ 106640 $ I 12706 Office r 74 12 858 1 Pensions and Benefits 82777 8236 5 Purchased Water 23 67 4454 Purchased Power 242 197 2 147 14 Transportation Expense 38 80 383 5 In su rance - Vehicles 697 178 5 Materials and Suppl ies 1868 15 16 Con tractua I Services 20419 56024 Insurance - Workers Compensat ion 3665 3340
Tota l Source an d Pumping Operations 471922 489320
SOURCE AND PUMPING MAINTENANCE Labor 169 5 I 6 14 6957 Officer 11 782 11 189 Pensions and Benefits 131583 107395 Materia ls and Supplies 711 63 711 53 Co ntractu al Services 18 132 45784 Transportation Expense 6 167 5000 Insurance - Veh ic le s 1 108 2328 Insurance - Workers Compensation 5826 4355
Total Source and Pumping Maintenance 415277 394 161
WAT ER TREATMENT EXPENSES Labor 177355 173732 Officer 12328 13228
Pens ions and Benefits 137668 126962 Purchased Power 17500 15891
Materials and Suppli es 23414 196 11
Chemicals 178 805 73900
Contractual Services 20340 18359
Transportation Expe nse 6452 5911
Insu rance - Vehicles 1 159 2752
In surance - Workers Compensat ion 6095 5 149
Tota l Water Treatme nt Expenses 581116 555495
TRANSPORTATION AND DI STRIBUTION EXPENSES - OPERAnONS Labor 351966 32075 3
Officer 24464 24422
Pensi ons and Benefits 273205 234404
Purchased Power 12 00 I 10339
Materials ane Supp li es 75 87 10 673
Conu-actual Services 150 I 1285
Tran sportation Expense 12805 10 914
Insuran ce - Vehi cles 230 I 5080
Insurance - Wo rkers Co mpensatio n 12096 9506
TOla l Tran spo rtati on and Distribution Expenses - Upetat ions 697 926 627 376
Berry 1 Ibol Ro er r tl muul ll ivla lne 26
2008 Annual Report Page 37
Schedule 2 (Continued)
KENNEB UNK KE INEBUNKPORT AN D WELLS WATER DISTRICT SCHED ULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
TRA NSPORTATION AND DlSTR IBlJTJO N EXPENSES - MAINTEN ANCE Labor Oficer Pensions and Benefits Materials and Suppl ies Contractual Services Transportation Expense In su ran ce - Vehicles Insurance - Worke rs Compensation
Total Transportation and Distribution Expenses - Maintenance
$
2008
232048
16128 180 i 22 71269
66011 8442
1517
7975
583512
$
2007
228327
17385 i 66 860 104312
491 37
7769
36 16
6767
584 173
CUSTOMER ACCO UNTS EXP EN SES La bor Officers Pensions and Benefit s Materials and Sup plies Contractual Serv ic es Transpotation Expense Insurance - Vehicles Insurance - Workers Compensat ion
Bad Debt Expense Total Customer Accou nt Expenses
146412
3525 i 79508
4 i 68 8
64369
5327
957 3520
0
377032
136 671
32435
11 4838
37394
67 329
4650
2165
4657
6526 406 665
ADM IN ISTRATIVE AND GENERAL EXPENSES Labor Officers Pens ions and Benefi ts Purchased Power Materials and Supplies Contractual Services Professional Regulation Insu rance - Ge neral Liability Transportation Expense Insurance - Vehicles In surance - Workers Compensation Miscellaneous Expense
Total Administrative and Ge neral Expenses
228650
135678
264422
8834
73607
96966
52707
42416
83 19
1495
11707 20285
945086
229567
130348 244414
8023 7467 1
98996
0 44498
7811
3636
991 2 17753
869629
TOTAL OPER ATING EXPE NS ES $ 407 1871 $ 3926819
Berry Talbo Royer r Imouh ld ~lIlc 27
Page 38 2008 Annual Report
2008 OPERATIONAL REPORT
PERSONNEL
Education
The Districts employees attended several educational meetings and seminars covering many subjects such as
Forklift Safety Hearing Protection Electrical Safety HDPE Piping Systems Confined Space Back Injury Protection AC Systems Program Respiratory Protection Bloodborne Pathogens Water Utility Symposium Trenching amp Excavation Class 52 Pipe Alternatives Field Biological Hazards Certification Exam Review Construction Excavation Hazardous Communication LockoutTagout Training Arc Flash amp Blast Protection Introduction to SCADA Care of Emergency Generators Cross Connection Control Water System Master Planning 2005 National Electrical Code Healthy amp Productive Workplace Personal Protection Equipment Hands on Disinfection with Chlorine Incident Command System (ICS) Cross Connection Control Certification National Incident Management System (NIMS)
SERVICES
New Installations Renewals Total Active Services
183 149 10538
METERI NG
Meters
Number in service at beginning of year 12558 New installations 178 Number in service at end of year 12736
Meters serving seasonal customers are installed in the Spring and after removal during the Fall are tested and repaired as needed then stored for the winter Area plumbers set seasonal meters in a cooperative program along with District personnel which is not only beneficial to the District but to the customer and the plumber as well As a result of the cooperation received from the area plumbers the success of the program has continued
2008 Annual Report Page 39
MAINS
DISTRIBUTION MAINS IN SERVICE (FEET)
SIZE 2007 ADDED RETIRED 2008 Deep 20 66751 2578 69329 Deep 16 86240 684 86924 Deep 12 142867 2721 145588 Deep 10 145845 101 3700 142246 Deep 8 308564 2342 1331 309575 Deep 6 164042 67 6299 157810 Deep 4 18137 125 18262 Surface 4 3801 3801 Deep 3 9310 9310 Surface 3 18122 18122 Deep 2~ 634 634 Surface 2~ 388 388 Deep 2 59481 238 248 59471 Surface 2 26586 240 26346 Deep 1~ 918 918 Surface lYz 7062 7062 Deep lW 3225 3225 Surface lX 3034 3034 Deep 1 10257 10257 Surface 1 20449 240 20689 Deep 2856 2856 Surface 3915 3915
1102484 9096 11818 1099762
GATE VALVES INSTALLED
1 lX 2 4 6 8 10 12 16 20
1 3 3 19 4 8 2
Page 40 2008 Annual Report
2008 MAINS INSTALLED
TOWN LOCATION SIZE MATERIAL LENGTH REMARKS
Kennebunk Alewive Road 8 0 1 2 Main Relay 10 01 2
12 PE 240 12 01 732
Independence Park Dr 8 DI 25
Wilbery Lane 8 DI 185 Main Relocation Port Road 8 DI 3
12 DI 67
High Street 8 DI 120 Main Relocation
Kennebunkport Fishers Lane 16 DI 684 Main Relay
Wells Devito Lane 2 Copper 3 Main Relay 4 PE 125
Orchard Lane 1 PE 240 Seasonal Main Relay
Island Beach Road 6 01 49 Main Relay 8 PVC 226
Ocean Avenue 2 Copper 12 Main Relay 10 DI 45
Webhannet Drive 6 DI 2 Main Relay 10 DI 21
12 DI 732
Post Road (Route One) 20 DI 1235 Main Relay
Avandah Way 8 DI 28
Kimball Lane 8 DI 24
Bourne Lane 10 DI 33
Buzzell Road 8 01 180 Main Extension
Gateway Drive 12 PVC 568 Main Extension
Heritage Drive 12 PVC 382
Harriseckett Road 8 DI 964 Main Extension
Charles Wesley Court 8 PVC 540
Ogunquit Route One 8 DI 36 Main Relay
20 DI 1343
Kings Lane 8 01 6
Belm Lane 6 DI 16
8 DI 3
Kingfield Lane 2 Copper 16
Grasshopper Lane 2 Copper 7
Biddeford Second Street 2 PE 200 Main Extension
TOTAL 9096
2008 Annual Report Page 41
HYDRANTS
During 2008 4 public and 14 private hydrants were insta lled and 0 private hydrants became public making a total of 695 publ ic and 229 private hydrants in t he Districts system
NEW INSTALLATIONS
Town No Ow nership Location
Kennebunk 1 Private Shoppers Vi llage Wells 1 Private Heritage Drive Wells 2 Private Charles Wesley Court Wells 2 Private Sylvan Way Forest Village North Wells 1 Private CVS Pharmacy Wells 7 Private Sea Glass Village Wells 1 Public 208 Post Road
HYDRANT REPLACEMENTS
Town No Ownership Location
Kennebunk 1 Public 103 Brown Street Kennebunk 1 Private Shoppers Village Kennebunk 1 Public Sea Road Kennebunk 1 Public Port Road at Wilbery Lane Kennebunk 1 Public 81 Western Avenue Kennebunk 1 Public 120 Brown Street Wells 1 Public Post Road at Kimball Lane Wells 1 Pu blic Eldridge Road at Webhannet Drive Wells 1 Pu blic Web han net Drive at Donald Lane Wells 1 Public Ocean Avenue at Marsh Street Wells 1 Public Ocean Avenue at Tibbetts Avenue North
Wells 1 Public 215 Ocean Avenue
Wells 1 Public Ocean Avenue at Bourne Avenue Ogunquit 1 Public Captain Thomas Road at Partridge Drive
Ogunquit 1 Public Route One at Kings Lane
HYDRANTS TRANSFERRED FROM PRIVATE TO PU BLIC
Tow n No Ownership Locat ion
None
Page 42 2008 Annual Report
MONTHLY PUMPING RECORDS
Gallons Pumped
Amended 2007 2008
January 49415700 47321300 February 48910100 44812500 March 53842900 49171100 April 55060400 59601800 May 89711500 92797350 June 123139500 118078400 July 152963200 151165700 August 161378650 139932600 September 118087130 104318400 October 88548 100 74069700 November 54764500 54315900 December 50257200 57684000
Subtotal (KKWWD) 1046078800 993268750 (BiddefordSaco) 4176450 323500
TOTAL 1050255250 993592250
MONTHLY SNOW AND RAINFALL
2007 2008 Snow Rain Snow Rain
Inches Inches Inches Inches
January 53 266 170 176
February 203 383 568
March 241 219 222 487
April 259 789 478
May 271 248
June 335 427
July 541 792
August 183 331
September 242 1184
October 463 322
November 09 4 29 485
December 409 161 258 391
Totals 1174 3899 1031 5411
Page 14 2008 Annual Report
Employee benefits - The Districts portion of health insurance costs increased 40 due primarily to increased premium costs The number ofemployees insured varies but averages 39 employees in a given month
Purchased water power amp chemicals - Purchased Power costs increased by $32K over 2007 as a result of a 13 increase in the average cost per Kilowatt hour from 119 cents to 135 cents Filtration Plant Chemical costs were higher by $5K in 2008 a 28 increase from 2007 largely due to unit price increases Purchased water costs were down in 2008 by $(2K) Both purchased water and chemical usage were down somewhat due to the continued heavy reliance upon the Districts new Merriland River Well which produced 35 of the Districts total pumpage during its second year ofoperation (up from 31 in 2007)
Legal and Audit Fees - Legal Fees decreased ($ 16K) over 2007 as a result ofless expenses incurred during 2008 More than 75 of these expenses were due to a complaint first filed during 2005 with the Maine Public Utilities Commission concerning a dispute of the Districts Metering Policy and System Development Charge with respect to a large new development of seasonal cottages
Operational and maintenance supplies - This categOlY includes all material amp supply expenses related to the operation and maintenance of the Plant Distribution and Administrative areas and include items such as maintenance and repair parts lab supplies tools office supplies telephone waste disposal safety equipment and training and miscellaneous expenses These expenses decreased by ($29K) or (9) overall from 2007 One of the larger reasons for this decrease was due to the dredging of the Branch Brook which occurred in 2007 Another factor was a decreased level ofwater main breaks over the previous year
Contracted services amp Equipment Rentals - This category which includes a large array of services provided to the District by outside vendors decreased by (132) or approx ($34K) during 2008 The largest decrease involved source related consulting ($26K) from 2007 In addition contracted services at the Filtration Plant decreased by ($27K) largely due to the 2007 dredging project Distribution system repair services for mains hydrants and services as a group were up $17K
Bad Debt Expense - The District uses a five year averaging formula each year to determine the level ofbad debt expense required During 2008 it was not necessary to add any additional amount to the reserve based on this formula (The 2007 expense was $6K)
Insurance - Insurance costs decreased by ($7K) or (649) from 2007 The District was able to lower its insurance expense due to a combination of its competitive bid process and soft market conditions
Net Non-Operating Income
This item is primarily made up of $244762 of interest expense in addition to utility regulatory fees of $40691 These expenses were offset by $253285 of Tank Rental Revenues and a one-time gain of $164767 on the sale of an old storage tank lot as well as interest income of$20405
Contributions
Contributions occur when development takes place within the Districts service area The contributions for 2008 and 2007 were
2008 2007 Difference 00
Main Extensions $ 0 $ 0 $ 0 System Development Charges 210072 349742 (139670) Services 30000 50000 (20000) Meters 26962 31 192 ( 4 230) Miscellaneous 15299 5)00 9499 Totals $ 282 $ 436734 $ (1544012
6
2008 Annual Report Page 15
Overall Financial Position and Results of Operations
To determine the change in the Distrids financial position in the past year we have focused on two elements fmancial ratios and revenue stability
Financial Ratios
Two of the key financial ratios for analyzing the Districts financial position are the current ratio and the coverage ratio During 2008 the Districts current ratio declined from 171 to 134 while the coverage ratio improved from 224 to 229 The increase in the Districts coverage ratio in 2008 occurred largely due to the increase in miscellaneous income related to the land sale
Current Ratio 2008 2007
Current assets $ 1420828 $ 1521587 Current liabilities 1059731 887458
Current Ratio 134 171
Coverage Ratio 2008 2007
Operating revenue $ 5337269 $ 5303336 Non-operating Rental Revenue 253285 224054 Interest income 20405 51 845 Miscellaneous income 168445 9848 Gross revenues 5779404 5589083
Operating expenses 4917393 4734751 Depreciation (845522) (807932) Expenses 4071 871 3926819
Net available - debt service 3
Principal payments $ $ 500219 Interest 240859
$ 741078
Coverage ratio 229 224
Revenue Stability
Most of the Districts operating revenue 99 in both 2008 and 2007 comes from water assessments These revenue sources are stable and were relatively unchanged between 2008 and 2007
Water rates both metered and fire protection are regulated by the State of Maines Public Utilities Commission (PUC) The PUC sets rates that allow the District to maintain operations and pay debt service The Districts last rate increase became effective on 4112007
In addition the Districts metered water customer base is not concentrated Residential customers who make up 11497 of the Districts 12736 water connections (903 ) provided 603 of all operating revenue in 2008 and 60 0 in 2007 Non-residential metered customers represented 253 of all operating revenue in 2008 and 258 in 2007
7
Page 16 2008 Annual Report
Fire protection (public and private) was 13 3 of all operating revenue for 2008 up 2 from 13 1 in 2007
Operating revenue by type
2008 2008 2007 2007
Metered - residential $ 3218754 603 $ 3184295 600
Metered - non-residential 1352374 253 1365368 258
Public fire 606420 114 597781 11 3
Private fIre 102000 l9 97016 l8
Other operational revenue 57721 ll 58876 ll
Total operating revenue L~17269 1000 $ 5303 336 100Q
Significant Changes to Individual Funds
Operating and Management Fund
Operating revenue increased only by 6 in 2008 largely due to wet summer weather
Operating expenses (excluding depreciation) were up 37 overall from 2007
Water Supply Protection Fund
2008 and 2007 Revenue 2008 2007 Difference
Interest Income 9287 $17483 $ (8196) (469)
2008 and 2007 AdditionslWithdrawals 2008 2007 Difference
U 27200 1000Additions to Fund $Q
1000Withdrawals from Fund u $)~
System Development Fund
2008 and 2007 Revenue 2008 2007 Difference
Interest Income $ 25 $14 $ 11 78 6
8
2008 Annual Report Page 17
Other Post Employment Benefits Fund (OPEBF)
2008 and 2007 Fund Balance 2008 2007 Difference
Fund Balance 225 952 $ 931T $ 132~ 1425
Significant Budget Variances
The District is not legally required to adopt budgetary accounting and reporting However an annual budget is prepared by management and approved by the Board of Trustees The budget is prepared for the operating revenues and expenses
Significant Capital Asset and Long-term Debt Activity
Every year the Superintendent prepares the capital budget with input from the management staff He submits this to the Board of Trustees for approval If a capital expenditure is incurred during the year which is not included in the capital budget the Superintendent will submit this expenditure to the Board of Trustees for supplemental approval
Overall utility property increased by $96 million from $4624 million to $4720 million The allowance for depreciation grew by $41 million and construction work in progress increased by $57 million Net utility property increased from $3410 million in 2007 to $3522 million in 2008
Long Term Debt
During 2008 the District borrowed $8 million in a 20 year serial bond from the Maine Municipal Bond Bank for a large water main replacement project The District also retired $5 million oflong term debt
The total bonded debt (both the Long-term debt and the current portion) activity for 2008 is detailed below
Beginning Balance Issues Retires End Balance
$5085054 $152350 [$500458) ~1946
REQUESTS FOR INFORMATION
This financial report is designed to provide a general overview of Kennebunk Kennebunkport and Wells Water Districts finances Questions concerning any of the information provided in this report or requests for additional financial information should be addressed to Wayne A BrockWay Tfeasurer KKampW Water District PO Box 88 Kennebunk ME 04043
9
Page 18 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT DECEMBER 31 2008 and 2007
BASIC FINANCIAL STATEMENTS
Berry Ta lbot Royer Fa lmouth Maine
2008 Annual Report Page 19
Exhibit A
KENNEBUNK KENNEBUN KPORT AND WELLS WATER DISTRICT STATEMENTS OF NET ASSETS
DECEMBER 31 (Restated)
ASSETS 2008 2007
Current Assets
Cash and Cash Equi va lents $ 4313 14 $ 974870
Accounts Receivab le - Trade Net 224082 247368
Accounts Receivable - Other 1839 131 6
Bond Proceeds Recei vab le 470577 0
Materials and Supplies Inventory 204504 2104 14
Prepaid Expenses 88 51 2 876 19
Total Current Assets 1420828 15215 87
Other Special Fund s Water Supply Protection Fund 44 745 8 210939
System Development Fund 1033 1008
Other Post Employment Benefits Fund (OPEBF) 225 95 1 93171
Total Other Special Funds 674442 305 11 8
Utility Plant in Service 47202686 4623 992 3
Less Accumul ated Depreciati on ( 125 4583 1) (12138279)
Net Utility Pl ant in Service 34656855 34 101 644
Construction Work in Pro gress 567098 0
Net Utility Plant 352 23953 34 10 1644
Other Property Non-Utility Property 225 91 22 591
Deferred Charges
Un amorti zed Bond Issue Costs 7503 71 04
TOTAL ASSETS 37 34 93 17 35 958 044
LIABILITIES
Current Liabi lities
Accounts Paya ble 27 1511 10 7 173
Other Accrued Liabilities 2588 57 22 2945
Capital Lease 0 56882
Current Portion of Long-Term Debt 529363 50045 8
Total CurTent Li ab iliti es 105973 I 887 458
Long-Term Debt 4 8 12583 4 584 596
Deferred Credits Customer Adv ances for Construction 340766 2483 7 1
Deferred Bond Interest 59 3 I I 72 173
TOlal DefelTed Cred its 400077 320544
Post Retirement Benefits 1096272 1041409
TOTAL LIABILITIES 7368663 68 34 007
liT ASSETS
In ves led in Capital Assets Net of Relaled Debt 29 88 95 10 29023 694
Unrestricted 9 1144 100 3 43
TOTAL NET ASSETS $ 29 9806 54 $ 29 12403 7
The Accompanying Notes are an Integral arl of These Statements
Ile ry Talbo Ro) ltI Flmouth Maille 10
Page 20 2008 Annual Report
Exhibit B
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT STA TEMENTS OF REVENUES EXPENSES AND CHAN GES IN NET ASSETS
YEARS ENDED DECEMBE R 31
(Restated) 2008 2007
OPERA TING REVENUES Metered-Residential $ 3218 754 $ 3184295 Metered-Commercial J 3523 74 1365368 Public Fire Protection 606420 597781 Private Fire Protection 102000 97016 Local Municipalities 491 55 48181 Miscellaneous Service Revenues 8566 10695
Total Operating Revenues 5337 269 5303336
OPERA TING EXPENSES Operation and Maintenance (Schedule 2) 407 187 1 3926819
Depreciation 845522 807932
Total Operating Expenses 491 73 93 473475 1
OPERA TING INCOME 419876 568585
NON-OPERA TING INCO ME Rental Revenues 253285 224054
Interest Income 20405 51845
Merchandise and Jobbing Income 3089 51 72
Miscel laneous Non-Utility Income 589 4676
Gain on Disposal of Utility Plant 164767 deg Total Non-Operating Income 442135 285747
NON-OPERATING EXPENSES Interest Expense 244762 240859
Taxes Other than Income 40691 39747
Amortization of Bond Issue Costs 699 793
Miscellaneous Non-Utility Expense 1575 55 7
Total Non-Operating Expenses 287727 281 95 6
CHANGE IN NET ASSETS BEFORE CONTRIB UTIONS 574284 572376
CONTRIB UTIONS Main s Services Meters and Hydrants 282333 436734
CHANGE IN NET ASSETS 8566 17 10 09 11O
NET ASSETS - AT BEGINNING OF YEAR 291 24 037 28114927
NET ASSETS - AT END OF YEAR $ 29980654 $ 29 1240 37
The Accompanying NOl es are an Integral Part oj Th ese Sta tements
J I Berry Tal bot Rover Fal mouth Mnin~
2008 Annual Report Page 21
Ex hibi t C
KENNEBUN K KENNEBUN KPORT AND WELLS WAT ER DISTRICT
STATEMENTS OF CASH FLOWS YEARS ENDED DECEMBER 31
2008 2007 CASH FLOWS FROM O PERATING ACTIV ITIES
Cash Rece ived from Customers $ 536627 1 $ 52998 17
Cash Payme nts to Suppliers and Contractors ( 1157 11 9) ( 1321 240)
Cash Payments to Employee Serv ices (2697475) (2584039)
Net Cash Provided by Operating Acti vities 15 11 677 1394538
C ASH FLOWS FROM CAPITAL AND fmL ATED FI NANCI NG ACTIVITI ES Proceeds from Lo ng -Tenn Borrowings 286 773 900000
Re payment of Long -Tenn Debt (557340) (554 683)
Transfer of Funds from (to) the Water Supply Protection Fund (227 200) 252502
Transfer of Funds from (to) the Other Post Employment Benefits ( 132 780 ) 70608
Proceeds from Sa le of Fixed Assets 57 4123
Gain on Sale afF ixed Asse ts 164767 0 In terest Paid (259 630) (25 I 3 48)
Acqui si ti ons and Construct ion of Operating Property ( 1967888) (2 548664)
Payment of Bond Issue Costs ( 1099) 0
Contributi ons in Aid of Cons tructi on Received 374 728 54 6046
Net Cash Used by Capital and Related Financ ing Acti viti es (231961 2) (15 8 1416)
CASH FLOWS FROM INVESTING ACTIVITIES Rent In come 253285 22 4054
Interest Income Recei ved 20405 5 1845
Reinv ested I nves tm ent In come ( 17497) ~ Net Cash Provided by Inves ting Activ ities 264 379 258402
NET INCREASE (DECREASE) IN CASH AND CASH EQ UIVAL ENTS (5435 56 ) 71 524
C ASH AND CASH EQUIVALENTS - BEGINNING OF YEAR 974 870 9033 46
CASH AND CASH EQUIVALI~NTS - END OF YEAR $ 431 314 $ 974870
RE CONCILIATION OF OPERATING INCOME TO NET CASH PRO VIDE D BY OPERAT1NG ACTIVITIES
Operating Income $ 419876 $ 568585
De prec iation 845522 807932
Jobbing Income 3089 5172
Miscellaneous Non-Utility Income 589 553
Taxes Other tha n I ncome (40691) (39 747 )
Mi sce llaneous No n-Utili ty Expense ( 1575) (557)
Changes in Asse ts and Liab i Iiti es (Increase) Decrease in
Accounts Receivab le 22763 ( 10373)
In ventory 5910 26 64 3
Prepa id Ex pense (893) 23395
(Decrease) Increase in Accou nts Payab le 164338 (324 77)
Oth er Acc ru ed Liabi I ities 37886 5824
Post Ret irement Benefits 54 8 63 39588
Net Cash Pro vided by Ope rati ng Acti vi ties $ 1 5 11 677 $ 139453 8
SUPPLEMENTAL DISC LOSURE INFORMATlOl
Equ ipment Purchased Through Non -cash Transactions pound 0 $ I I 1345
The Accompanying Noles arc unlnlegm Por i aThese Slulel11en ll
Beny 1 athol ROI CI Fdimolilh Mai ne 12
Page 22 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 1 - SUMMARY OF ACCOUNTING POLICIES
The summary of significant accounting policies of Kennebunk Kennebunkport and Wells Water District hereinafter called the District are presented to assist in understanding the representations of the District s management who is responsible for their integrity and objectivity These accounting policies conform to accounting principles generally accepted in the United States of America and have been consistently applied in the preparation of the financial statements
Nature of Business
The District was established in 1921 as a quasi-municipal corporation organized by a special act of the Maine State Legislature to provide and maintain a water treatment and distribution system for the inhabitants of the District The District serves the Towns ofKennebunk Kennebunkport Wells Ogunquit and portions of Biddeford Arundel and York The District is governed by a four member Board of Trustees one elected from each of the Towns of Kennebunk Kennebunkp01i Ogunquit and Wells The District is regulated by the Maine Public Utilities Commi ssion hereinafter called the Maine P U C The District extends credit to its customers that consist of residential commercial and governmental entities at regular terms without collateral
Basis of Accounting
The financial statements of the District have been prepared on the accrual basis of accounting and accordingly reflect all significant receivables payables and other liabilities
13
2008 Annual Report Page 23
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 1 - SUMMARY OF ACCOUNTING POLICIES (Contill ued)
Basis of Presentation
The financial statements have been prepared in confonnity with accounting principles generally accepted in the United States of America as applied to governmental units utilizing an enterprise fund to account for its operations that are financed and operated in a manner similar to private business enterprises The intent of the governing body is that the periodic determination of revenues earned expenses incurred and net income is desired for purposes of facilitating management control and accountability The District complies with Governmental Accounting Standards Board (GASB) Statement No 20 relating to Governmental Entities that use Proprietary Fund Accounting and No 34 related to basic financial statements and management discussion and analysis report For enterprise funds GASB Statement Nos 20 and 34 provide the District the option of electing to apply F ASB pronouncements issued after November 30 1989 The District has elected not to apply those pronouncements
Proprietary Funds distinguish operating revenues and expenses from non-operating items Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary funds principal ongoing operations The principal operating revenues of the Districts proprietary funds are the net charges to customers for water usage Operating expenses include expenses on source and pumping operations and maintenance water treatment transpOliation and distribution operations and maintenance customer account administrative and general and depreciation on capital assets All revenues and expenses not meeting this definition are reported as non-operating income and expenses Rental revenues from various wireless cellular companies are treated as non-operating income
Utility Plant
Utility plant is stated at cost and depreciation is calculated on the straight-line method at rates established by the Maine Pue Useful lives pursuant to Chapter 680 of the Maine Pue range from 5 to 100 years Utility property retirements are charged in total to the accumulated depreciation account when they occur
Capitalization Policy
Expenditures that materially increase values change capacities or extend useful lives are capitalized The amounts charged to utility plant accounts represent all reasonable and necessary costs including labor materials overhead equipment charges and interest costs incurred during the construction period Routine maintenance and repairs are expended as incurred
14
Page 24 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 ami 2007
NOTE I - SUMMAR Y OF A CCOUNTING POLICIES (Continued)
Contributions in Aid of Construction
Pursuant to GASB Nos 33 and 34 contributions in aid are reported as income
Cash and Cash Equivalents
For purposes of the statement of cash flows the District considers all highly liquid investments with an initial maturity of three months or less to be cash equivalents
Inventory
Materials and supplies inventories are valued at the lower of cost or market using the weighted average cost method
Unamortized Bond Issue Costs
Costs incurred to issue long-term bonds together with discounts allowed at the time ofpurchase are amortized on a straight-line basis over the term of the bond issue Amortization expenses for 2008 and 2007 were $699 and $793 respectively
Allowance for Bad Debts
The District uses the allowance method to account for uncollectible accounts receivables The allowance for doubtful accounts is based on prior years experience and managements analysis of possible bad debts
Use of Estimates
The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the rep0l1ed amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and reported amounts of revenues and expenses during the repol1ing period Actual results could differ from those estimates
15
2008 Annual Report Page 25
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 2 - DEPOSIT AND INVESTMENTS
Custodial Credit Risk
Custodial credit risk is the risk that in the event of the banks failure the District will not be able to recover the value of its deposits and investments that are in the possession of an outside party
Deposits
As of December 312008 $201645 of the Districts bank balance of $451659 was subject to custodial credit risk as follows
Collateralized with securities held by the pledging bank in the District s name $ 20164~
Investments
The State of Maine authorizes the District to invest in obligations backed by the US government and agencies repurchase agreements and certain corporate stocks and bonds
The Districts MBIA-Class investment is in a local government investment pool designed to make the managing of public funds safer and easier to access The investment is backed by corporate bonds US Treasury and Agency bonds mortgage backed securities and a money market fund The MBIA - Class investment pool is rated AAA-VI
At December 31 2008 investments consi sted of the following
Fair Market Maturity Value
MBIA Class Investment Pool NA U14442
16
Page 26 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 3 - OTHER SPECIA L FUNDS
The Board of Trustee s has internally restricted funds for future use These special fund balances as of December 312008 and 2007 are as follows
Water Supply Protection Fund
Pursuant to Sec 135-A MRSA Sec 6113 of State of Maine law a consumer-owned water utility may establish a water supply protection fund to which a sum may be credited annually from surplus funds The balance of the fund as of December 31 2008 and 2007 was $447458 and $210939 respectively Please refer to Note 9 for further discussion of this fund
System Development Fund
In accordance with the Maine P Uc regulations the District is authorized to impose a charge to customers who expand their water capacity All funds collected must be segregated and maintained in a separate interest bearing account and the revenue dedicated as required by 1m The District submits to the Maine PUc a financial activity repoli annually The balance of the fund as of December 31 2008 and 2007 was $1033 and $1 008 respectively
Other Post-Retirement Benefits Fund
In accordance with Statement of Financial Accounting Standards (SFAS) No1 06 as amended by No 132 Employers Disclosure about Pensions and Other Post-Retirement Benefits the District provides certain health care and sick time benefits for retired employees Substantially all of the District s employees may become eligible for those benefits if they reach normal retirement age while working for the District The District started funding the Other Post-retirement Benefits in 2006 The cash balance at December 312008 and 2007 was $225952 and $93171 respectively The net periodic benefits cost based on the actuarial repOli for the years ending 2008 and 2007 were $143026 and $121666 respectively
NOTE 4 - ACCOUNTS RECEIVABL E - TRA DE
The amount for accounts receivable is shown as net of the allowance for bad debts as follows at December 31
2008 2007
Accounts Receivable $ 231 891 $ 255602
Less Allowance for Bad Debts (7 809) (8234)
$ 224Q82 $ 247 36pound
17
2008 Annual Report Page 27
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 5 - UTILITY PLAN T AND EQUIPMENT
The following is a summary of property plant and equipment at December 31
Depreciation Rate Beginn ing Add itions Retirement Ending
Organizational Costs N A $ 50709 $ 0 $ 0 $ 50709 Land N A 28 19729 154 0 2819883 Structures 2 - 3 4042463 29352 0 4071 815 Impounding Dams
And Reservoirs 2 58443 6834 0 65277 Intake and Suction
Mains 15 17455 0 17455 Wells 2 855 590 296 0 855 886 Pumping Equipment 4 1833 137 22735 0 1855872 Purification
Equipment 2 1236332 49608 0 1285 940 Tanks and Standpipes 133 - 4 2530785 0 0 2530785 Transmission and
Distribution Mains 1 24363767 695255 (145825) 24913197 Services 3 4458076 341739 (7450) 4792365 Meters 4 14 15310 66510 (25998) 1455822 Fire Hydrants 15 782158 39749 (4200) 817707 General Equipment 10 1775969 148557 (254553) 1669973
46239923 1400789 (438026) 47202686 Less Accumulated
Depreciation (12138279) (845522) 437970 (12545831 ) Construction Work in Progress 0 5671098 0 567098 Net Property and
Equipment $ 34JOL644 $ U22J65 $ (56) $3522953
The depreciation expense for the years ended December 31 2008 and 2007 was $845522 and $807932 respective ly
18
Page 28 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 6 - LONG-TERM DEBT
Bonded indebtedness and land mortgage payable including amounts due currently are summarized as follows at December 31
Bonds Payable
Issue Maturity Beginning Ending Rate Date Date Balance Addition Retirement Balance
500 -785
613 - 675 522 - 652
209 - 429
300 - 570 180 - 625
284
7-88 5-91 10-94
10-03
10-05 10-06
11-08
November 20 18
October 20 11 November 2014
November 2018
November 2020 November 202 1
October 2028
$ 748386
300000 420000
916666
866668 933334
0 4185054
$ 0
0 0
0
0 0
757350 757350
$ (48793)
(75 000) (60000)
(83333)
(66666) (66666)
0 (400458)
$ 699593
225000 360000
833333
800002 866668
757350 4541946
Mortgage Payable - Land 42 11-07 October 2016 900000
$ 5085054 $ _ ----0
0 _ (100000)
11500458) 800000
5341946
Current
Long-term
$ 500458
4584596
$ 5085054
$ 529363
4812583
5341946
Annual scheduled maturities of long-term debt are as follows
Year Principal Amount
Interest Amount
2009 2010 2011 20 12 201 3
2014-2018 2019 - 2023 2024 - 2028
$ 529363 530526 531741 476012 477847
2031768 533937 230752
liJ1L946
$ 250295 225756 197964 170178 145 938 387751
64444 20027
$ 14623 53
19
2008 Annual Report Page 29
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 7 - CAPITAL LEASES
During 2007 the District leased equipment under an agreement that is classified as capital leases The cost of the equipment under capital lease is included in the statement of net assets as utility plant in service in the amount of$114298 Accumulated amortization of the leased equipment at December 312008 and 2007 was $19559 and $8129 respectively Amortization of assets under capital leases is included in depreciation ex pense The capital lease was paid in full in 2008
NOTE 8 - DEFERRED CREDIT
At December 31 2008 and 2007 the deferred credits consisted of
Customer Advances for Construction
The District receives advances for construction from or on behalf of customers Unused advances are refunded to the customers once the projects are completed Customers advances aggregated to $340766 and $24837 1 in 2008 and 2007 respectively
Deferred Bond Interest
Refunds received from bond refinancing are capitalized and amortized over the remaining life of the bond decreasing interest expense in the current and subsequent years The total reduction of interest expense for years ended 2008 and 2007 was $12862 and $15 I 04 respectively Deferred bond credit for the years ended 2008 and 2007 was $593 11 and $72173 respectively
NOTE 9 - APPROPRIA TIONS OF NET ASSETS
The District has establ ished appropriated net assets for various purposes At December 312008 and 2007 appropriated net assets were as follows
Funded Debt Retired Through Surplus
The Di stricts policy is to appropriate fro m net income annually an amount equal to the principal payment of the bonds Appropriations at December 31 2008 were $400458 The appropriated funded debt retired through surplus balance at December 31 2008 and 2007 was $13 3605 02 and $12960044 respectively
20
Page 30 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 9 - APPROPRIA TIONS OF NET ASSETS (Continued)
Water Supply Protection Reserve
Pursuant to Sec 135-A MRSA Sec 6113 of State of Maine law a consumer-owned water utility may establish a water supply protection fund to which a sum may be credited annually from surplus funds The annual credit may not exceed 5 of the prior years total revenue Interest earned in the fund must remain in the fund and be used solely for the purposes of the fund For the year ended 2008 there was an adjusted Public Utility Commission calculated net income of $255566 and a maximum allowed appropriation of $274988 Due to lack of operating cash the Board of Trustees decided not to appropriate in 2008 By Maine state law the District is allowed to appropriate within one year after the District s year end The Board reserves the right to exercise this option The interest income for the years ended 2008 and 2007 was $9287 and $17483 respectively The cumulative balance of the reserve at December 31 2008 and 2007 was $447426 and $438139 respectively
Mortgage Payment Appropriation
The District appropriates from net income annually an amount equal to the years principal payment on the mortgage Appropriations for the year ended 2008 was $100000 The appropriated mortgage payment balance at December 31 2008 and 2007 was $450000 and $350000 respectively
NOTE 10 - EMPLOYEE RETIREMENT PLAN
Effective july 1 1996 the District became a participant of the Maine State Retirement Systems (MSRS) cost sharing multiple employer consolidated retirement plan Accordingly due to the consolidation details ofthe pension obligation pertaining to the District can no longer be presented Additional information may be obtained from the MSRS
Under the participating local district (PLD) consolidated retirement plan participants contribute 65 of earnable compensation The Districts contribution to the plan is approximately 3 of earnable compensation This amount is either increased or decreased by the amortization of the Districts Initial Unpooled Unfunded Actuarial Liability (IUUAL) over the next 9 years from july 1 2006 The Districts net contributions for the years ended 2008 and 2007 were $44531 and $43160 respectively
Employees participating are eligible for normal retirement upon attaining the age of sixty and fi ve or more years of service or early retirement after compl eting twenty-five or more years of creditable service Vested participants are entitled to a retirement benefit equal to a fraction of the average final compensation multiplied by the years of membership service (discounted for early retirement)
21
2008 Annual Report Page 31
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 11 - INCOME TAXSTATUS
The District qualifies as a tax exempt organization under the provisions of the Internal Revenue code and is not subject to any State or Federal income taxes
N OTE 12 - 7 TEST
Pursuant to Chapter 670 of the Maine Pue regulations a water utility must annually determine if in of any three consecutive years its adjusted net income has equaled or exceeded 7 of the utilityS annual operating expenses This test is calculated by multiplying 7 of the total utility operating expenses which are composed of operation and maintenance expenses depreciation and amortization and taxes other than income taxes
For years ended 2008 and 2007 the Districts adjusted net income did not equal or exceed 7 of its annual operating expenses
NOTE 13 - RISK MANA GEMENT
The District is exposed to various risks of loss related to torts theft of damage to and destruction of assets errors and omissions and natural disasters for which the District carries commercial insurance Based on the coverage provided by commercial insurance purchased the District is not aware of any material actual or potential claim liabilities that should be recorded at December 31 2008 Settled claims have not exceeded insurance coverage for any of the past three fiscal years
Litigation
The District is subject to certain legal proceedings and claims which arise in the normal course of conducting its activities In the opinion of management the District has defensible positions
NOTE 14 - REVENUE FROM OPERA TING LEASES
The District leases various water tank sites to wireless cellular companies under long-term operating leases The leases are primarily five-year terms with consecutive renewal terms Rental increases are generally equal to the change in the CPI index during such year Rental revenues are recognized as earned over the term of the leases For years ended 2008 and 2007 total rental revenue was $253285 and $224054 respectivel y
22
Page 32 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 312008 and 2007
NOTE 15 - OPERA TING LEASE COMMITMENT
The District entered into a five-year agreement to license accounting software equipment and services with an application service provider The agreement expired on June 30 2008 and was renewed for a three-year period which commenced on July 1 2008 Under the agreement the District is obligated to pay minimum annual license fees as follows
Year Amount 2009 $ 60727 2010 60727 2011 30364
License fees for the years ended 2008 and 2007 were $54413 and $48098 respectively
NOTE 16 - PRIOR PERIOD ADJUSTMENT
The District has restated its previously issued 2007 financial statements due to advances for construction in the amount of$I006382 This liability represents many years of accumulation of monies given to the District by customers for projects to be done for them The monies had been used and the projects had been completed The utility assets had been transferred to the District This liability occurred before the adoption of GASB Statement No 34 As a result of the adjustment the 2007 beginning net assets were increased by $1006382
NOTE 17 - SUBSEQUENT EVENT
In preparing these financial statements the District has evaluated events and transactions for potential recognition or disclosure through October 262009 the date the financial statements were available to be issued
Since early 2005 the District has been involved in a series of disputes over its metering policy and system development charge (SOC) as it relates to a large seasonal cottage complex located in the Town of Wells Despite the Maine Public Utility Commissions (MPUC) upholding ofthe Districts metering policy this developer has continued to dispute the calculation ofthe appropriate SDC as it relates to this complex This same developer was an intervenor in the Districts annual Tariffupdate filed in May 2006 This Tariff was subsequently approved on February 7 2008
During 2008 the Maine Supreme Court upheld the Districts individual metering policy and therefore the only matter left to resolve with this issue is for the MPUC to decide on the revised SOC rate filing In January 2009 the District and the developer signed a settlement agreement which formed the basis for a stipulation agreement that has been submitted to the MPUC for inclusion with the SDC filing The Di strict subsequently received $28 633 in the form of additional SDCs from the developer in April 2009 The MP UC approved the new SDC tariffwith an effective date of July 21 2009
23
2008 Annual Report Page 33
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 18 - RECLASSI FICA TIONS
Certain reclassifications have been made to the prior years financial statements to conform to the cun-ent year presentation These reclassifications had no effect on previously reported results of operations or net assets
24
Page 34 2008 Annual Report
KENNEBUNK KENNEBUN KPORT AND WELLS WATER DISTRICT DECEMBER 31 2008 and 2007
SUPPLEMENTARY INFORMATION
Gerry Talbo Roye r Falmollth Mai ll e
2008 Annual Report Page 35
KENNEBUNK KENNEBUNKPORT AND WELLS VATER DISTRICT Schedule 1 SCHEDULES OF CHANGES IN NET ASSETS
YEAR ENDED DECEMBER 312008 (With Comparative Totals for 2007)
Appropriated Water Supply
Protection Funded Debt Fund Contributions (Restated)
Retired Mortgage and Restricted in Aid of 2008 2007 Through Surplus Payment Reserves Construction UnaPEropriated Total Total
BALANCES - BEGINNING OF YEAR $ 12960044 $ 350 000 $ 439148 $ 0 $ 15374845 $ 29124037 $ 28 114927
1et Income Contributions in Aid for Construction Transfer of the 8aJance of Contribution in Aid Cunent Year Loan Pri ncipal Payments Current Year Appropriation
BALANCES - END OF YEAR $
0 0 0
400458 0
13360502 $
0
0 0
JOO OOO 0
450000 $
93 12
0 0 0 0
448460 $
0 282333
(282333) 0 0 0 $
564972
0 282333
(500 45 8)
0 15721 692 $
574284
282333 0 0 0
29980654 $
572376 436734
0 0 0
29 124037
N
Berry Talbot Royer Falmourh Maine
VI
Page 36 2008 Annual Report
Sc hedul e 2
KENNEBlI NK KENNEBUNKPORT AND WE LLS WATER DISTRICT SCHEDULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
2008 2007 SOU RC E AND PUMPING OP ERA nONS
Labor $ 106640 $ I 12706 Office r 74 12 858 1 Pensions and Benefits 82777 8236 5 Purchased Water 23 67 4454 Purchased Power 242 197 2 147 14 Transportation Expense 38 80 383 5 In su rance - Vehicles 697 178 5 Materials and Suppl ies 1868 15 16 Con tractua I Services 20419 56024 Insurance - Workers Compensat ion 3665 3340
Tota l Source an d Pumping Operations 471922 489320
SOURCE AND PUMPING MAINTENANCE Labor 169 5 I 6 14 6957 Officer 11 782 11 189 Pensions and Benefits 131583 107395 Materia ls and Supplies 711 63 711 53 Co ntractu al Services 18 132 45784 Transportation Expense 6 167 5000 Insurance - Veh ic le s 1 108 2328 Insurance - Workers Compensation 5826 4355
Total Source and Pumping Maintenance 415277 394 161
WAT ER TREATMENT EXPENSES Labor 177355 173732 Officer 12328 13228
Pens ions and Benefits 137668 126962 Purchased Power 17500 15891
Materials and Suppli es 23414 196 11
Chemicals 178 805 73900
Contractual Services 20340 18359
Transportation Expe nse 6452 5911
Insu rance - Vehicles 1 159 2752
In surance - Workers Compensat ion 6095 5 149
Tota l Water Treatme nt Expenses 581116 555495
TRANSPORTATION AND DI STRIBUTION EXPENSES - OPERAnONS Labor 351966 32075 3
Officer 24464 24422
Pensi ons and Benefits 273205 234404
Purchased Power 12 00 I 10339
Materials ane Supp li es 75 87 10 673
Conu-actual Services 150 I 1285
Tran sportation Expense 12805 10 914
Insuran ce - Vehi cles 230 I 5080
Insurance - Wo rkers Co mpensatio n 12096 9506
TOla l Tran spo rtati on and Distribution Expenses - Upetat ions 697 926 627 376
Berry 1 Ibol Ro er r tl muul ll ivla lne 26
2008 Annual Report Page 37
Schedule 2 (Continued)
KENNEB UNK KE INEBUNKPORT AN D WELLS WATER DISTRICT SCHED ULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
TRA NSPORTATION AND DlSTR IBlJTJO N EXPENSES - MAINTEN ANCE Labor Oficer Pensions and Benefits Materials and Suppl ies Contractual Services Transportation Expense In su ran ce - Vehicles Insurance - Worke rs Compensation
Total Transportation and Distribution Expenses - Maintenance
$
2008
232048
16128 180 i 22 71269
66011 8442
1517
7975
583512
$
2007
228327
17385 i 66 860 104312
491 37
7769
36 16
6767
584 173
CUSTOMER ACCO UNTS EXP EN SES La bor Officers Pensions and Benefit s Materials and Sup plies Contractual Serv ic es Transpotation Expense Insurance - Vehicles Insurance - Workers Compensat ion
Bad Debt Expense Total Customer Accou nt Expenses
146412
3525 i 79508
4 i 68 8
64369
5327
957 3520
0
377032
136 671
32435
11 4838
37394
67 329
4650
2165
4657
6526 406 665
ADM IN ISTRATIVE AND GENERAL EXPENSES Labor Officers Pens ions and Benefi ts Purchased Power Materials and Supplies Contractual Services Professional Regulation Insu rance - Ge neral Liability Transportation Expense Insurance - Vehicles In surance - Workers Compensation Miscellaneous Expense
Total Administrative and Ge neral Expenses
228650
135678
264422
8834
73607
96966
52707
42416
83 19
1495
11707 20285
945086
229567
130348 244414
8023 7467 1
98996
0 44498
7811
3636
991 2 17753
869629
TOTAL OPER ATING EXPE NS ES $ 407 1871 $ 3926819
Berry Talbo Royer r Imouh ld ~lIlc 27
Page 38 2008 Annual Report
2008 OPERATIONAL REPORT
PERSONNEL
Education
The Districts employees attended several educational meetings and seminars covering many subjects such as
Forklift Safety Hearing Protection Electrical Safety HDPE Piping Systems Confined Space Back Injury Protection AC Systems Program Respiratory Protection Bloodborne Pathogens Water Utility Symposium Trenching amp Excavation Class 52 Pipe Alternatives Field Biological Hazards Certification Exam Review Construction Excavation Hazardous Communication LockoutTagout Training Arc Flash amp Blast Protection Introduction to SCADA Care of Emergency Generators Cross Connection Control Water System Master Planning 2005 National Electrical Code Healthy amp Productive Workplace Personal Protection Equipment Hands on Disinfection with Chlorine Incident Command System (ICS) Cross Connection Control Certification National Incident Management System (NIMS)
SERVICES
New Installations Renewals Total Active Services
183 149 10538
METERI NG
Meters
Number in service at beginning of year 12558 New installations 178 Number in service at end of year 12736
Meters serving seasonal customers are installed in the Spring and after removal during the Fall are tested and repaired as needed then stored for the winter Area plumbers set seasonal meters in a cooperative program along with District personnel which is not only beneficial to the District but to the customer and the plumber as well As a result of the cooperation received from the area plumbers the success of the program has continued
2008 Annual Report Page 39
MAINS
DISTRIBUTION MAINS IN SERVICE (FEET)
SIZE 2007 ADDED RETIRED 2008 Deep 20 66751 2578 69329 Deep 16 86240 684 86924 Deep 12 142867 2721 145588 Deep 10 145845 101 3700 142246 Deep 8 308564 2342 1331 309575 Deep 6 164042 67 6299 157810 Deep 4 18137 125 18262 Surface 4 3801 3801 Deep 3 9310 9310 Surface 3 18122 18122 Deep 2~ 634 634 Surface 2~ 388 388 Deep 2 59481 238 248 59471 Surface 2 26586 240 26346 Deep 1~ 918 918 Surface lYz 7062 7062 Deep lW 3225 3225 Surface lX 3034 3034 Deep 1 10257 10257 Surface 1 20449 240 20689 Deep 2856 2856 Surface 3915 3915
1102484 9096 11818 1099762
GATE VALVES INSTALLED
1 lX 2 4 6 8 10 12 16 20
1 3 3 19 4 8 2
Page 40 2008 Annual Report
2008 MAINS INSTALLED
TOWN LOCATION SIZE MATERIAL LENGTH REMARKS
Kennebunk Alewive Road 8 0 1 2 Main Relay 10 01 2
12 PE 240 12 01 732
Independence Park Dr 8 DI 25
Wilbery Lane 8 DI 185 Main Relocation Port Road 8 DI 3
12 DI 67
High Street 8 DI 120 Main Relocation
Kennebunkport Fishers Lane 16 DI 684 Main Relay
Wells Devito Lane 2 Copper 3 Main Relay 4 PE 125
Orchard Lane 1 PE 240 Seasonal Main Relay
Island Beach Road 6 01 49 Main Relay 8 PVC 226
Ocean Avenue 2 Copper 12 Main Relay 10 DI 45
Webhannet Drive 6 DI 2 Main Relay 10 DI 21
12 DI 732
Post Road (Route One) 20 DI 1235 Main Relay
Avandah Way 8 DI 28
Kimball Lane 8 DI 24
Bourne Lane 10 DI 33
Buzzell Road 8 01 180 Main Extension
Gateway Drive 12 PVC 568 Main Extension
Heritage Drive 12 PVC 382
Harriseckett Road 8 DI 964 Main Extension
Charles Wesley Court 8 PVC 540
Ogunquit Route One 8 DI 36 Main Relay
20 DI 1343
Kings Lane 8 01 6
Belm Lane 6 DI 16
8 DI 3
Kingfield Lane 2 Copper 16
Grasshopper Lane 2 Copper 7
Biddeford Second Street 2 PE 200 Main Extension
TOTAL 9096
2008 Annual Report Page 41
HYDRANTS
During 2008 4 public and 14 private hydrants were insta lled and 0 private hydrants became public making a total of 695 publ ic and 229 private hydrants in t he Districts system
NEW INSTALLATIONS
Town No Ow nership Location
Kennebunk 1 Private Shoppers Vi llage Wells 1 Private Heritage Drive Wells 2 Private Charles Wesley Court Wells 2 Private Sylvan Way Forest Village North Wells 1 Private CVS Pharmacy Wells 7 Private Sea Glass Village Wells 1 Public 208 Post Road
HYDRANT REPLACEMENTS
Town No Ownership Location
Kennebunk 1 Public 103 Brown Street Kennebunk 1 Private Shoppers Village Kennebunk 1 Public Sea Road Kennebunk 1 Public Port Road at Wilbery Lane Kennebunk 1 Public 81 Western Avenue Kennebunk 1 Public 120 Brown Street Wells 1 Public Post Road at Kimball Lane Wells 1 Pu blic Eldridge Road at Webhannet Drive Wells 1 Pu blic Web han net Drive at Donald Lane Wells 1 Public Ocean Avenue at Marsh Street Wells 1 Public Ocean Avenue at Tibbetts Avenue North
Wells 1 Public 215 Ocean Avenue
Wells 1 Public Ocean Avenue at Bourne Avenue Ogunquit 1 Public Captain Thomas Road at Partridge Drive
Ogunquit 1 Public Route One at Kings Lane
HYDRANTS TRANSFERRED FROM PRIVATE TO PU BLIC
Tow n No Ownership Locat ion
None
Page 42 2008 Annual Report
MONTHLY PUMPING RECORDS
Gallons Pumped
Amended 2007 2008
January 49415700 47321300 February 48910100 44812500 March 53842900 49171100 April 55060400 59601800 May 89711500 92797350 June 123139500 118078400 July 152963200 151165700 August 161378650 139932600 September 118087130 104318400 October 88548 100 74069700 November 54764500 54315900 December 50257200 57684000
Subtotal (KKWWD) 1046078800 993268750 (BiddefordSaco) 4176450 323500
TOTAL 1050255250 993592250
MONTHLY SNOW AND RAINFALL
2007 2008 Snow Rain Snow Rain
Inches Inches Inches Inches
January 53 266 170 176
February 203 383 568
March 241 219 222 487
April 259 789 478
May 271 248
June 335 427
July 541 792
August 183 331
September 242 1184
October 463 322
November 09 4 29 485
December 409 161 258 391
Totals 1174 3899 1031 5411
2008 Annual Report Page 15
Overall Financial Position and Results of Operations
To determine the change in the Distrids financial position in the past year we have focused on two elements fmancial ratios and revenue stability
Financial Ratios
Two of the key financial ratios for analyzing the Districts financial position are the current ratio and the coverage ratio During 2008 the Districts current ratio declined from 171 to 134 while the coverage ratio improved from 224 to 229 The increase in the Districts coverage ratio in 2008 occurred largely due to the increase in miscellaneous income related to the land sale
Current Ratio 2008 2007
Current assets $ 1420828 $ 1521587 Current liabilities 1059731 887458
Current Ratio 134 171
Coverage Ratio 2008 2007
Operating revenue $ 5337269 $ 5303336 Non-operating Rental Revenue 253285 224054 Interest income 20405 51 845 Miscellaneous income 168445 9848 Gross revenues 5779404 5589083
Operating expenses 4917393 4734751 Depreciation (845522) (807932) Expenses 4071 871 3926819
Net available - debt service 3
Principal payments $ $ 500219 Interest 240859
$ 741078
Coverage ratio 229 224
Revenue Stability
Most of the Districts operating revenue 99 in both 2008 and 2007 comes from water assessments These revenue sources are stable and were relatively unchanged between 2008 and 2007
Water rates both metered and fire protection are regulated by the State of Maines Public Utilities Commission (PUC) The PUC sets rates that allow the District to maintain operations and pay debt service The Districts last rate increase became effective on 4112007
In addition the Districts metered water customer base is not concentrated Residential customers who make up 11497 of the Districts 12736 water connections (903 ) provided 603 of all operating revenue in 2008 and 60 0 in 2007 Non-residential metered customers represented 253 of all operating revenue in 2008 and 258 in 2007
7
Page 16 2008 Annual Report
Fire protection (public and private) was 13 3 of all operating revenue for 2008 up 2 from 13 1 in 2007
Operating revenue by type
2008 2008 2007 2007
Metered - residential $ 3218754 603 $ 3184295 600
Metered - non-residential 1352374 253 1365368 258
Public fire 606420 114 597781 11 3
Private fIre 102000 l9 97016 l8
Other operational revenue 57721 ll 58876 ll
Total operating revenue L~17269 1000 $ 5303 336 100Q
Significant Changes to Individual Funds
Operating and Management Fund
Operating revenue increased only by 6 in 2008 largely due to wet summer weather
Operating expenses (excluding depreciation) were up 37 overall from 2007
Water Supply Protection Fund
2008 and 2007 Revenue 2008 2007 Difference
Interest Income 9287 $17483 $ (8196) (469)
2008 and 2007 AdditionslWithdrawals 2008 2007 Difference
U 27200 1000Additions to Fund $Q
1000Withdrawals from Fund u $)~
System Development Fund
2008 and 2007 Revenue 2008 2007 Difference
Interest Income $ 25 $14 $ 11 78 6
8
2008 Annual Report Page 17
Other Post Employment Benefits Fund (OPEBF)
2008 and 2007 Fund Balance 2008 2007 Difference
Fund Balance 225 952 $ 931T $ 132~ 1425
Significant Budget Variances
The District is not legally required to adopt budgetary accounting and reporting However an annual budget is prepared by management and approved by the Board of Trustees The budget is prepared for the operating revenues and expenses
Significant Capital Asset and Long-term Debt Activity
Every year the Superintendent prepares the capital budget with input from the management staff He submits this to the Board of Trustees for approval If a capital expenditure is incurred during the year which is not included in the capital budget the Superintendent will submit this expenditure to the Board of Trustees for supplemental approval
Overall utility property increased by $96 million from $4624 million to $4720 million The allowance for depreciation grew by $41 million and construction work in progress increased by $57 million Net utility property increased from $3410 million in 2007 to $3522 million in 2008
Long Term Debt
During 2008 the District borrowed $8 million in a 20 year serial bond from the Maine Municipal Bond Bank for a large water main replacement project The District also retired $5 million oflong term debt
The total bonded debt (both the Long-term debt and the current portion) activity for 2008 is detailed below
Beginning Balance Issues Retires End Balance
$5085054 $152350 [$500458) ~1946
REQUESTS FOR INFORMATION
This financial report is designed to provide a general overview of Kennebunk Kennebunkport and Wells Water Districts finances Questions concerning any of the information provided in this report or requests for additional financial information should be addressed to Wayne A BrockWay Tfeasurer KKampW Water District PO Box 88 Kennebunk ME 04043
9
Page 18 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT DECEMBER 31 2008 and 2007
BASIC FINANCIAL STATEMENTS
Berry Ta lbot Royer Fa lmouth Maine
2008 Annual Report Page 19
Exhibit A
KENNEBUNK KENNEBUN KPORT AND WELLS WATER DISTRICT STATEMENTS OF NET ASSETS
DECEMBER 31 (Restated)
ASSETS 2008 2007
Current Assets
Cash and Cash Equi va lents $ 4313 14 $ 974870
Accounts Receivab le - Trade Net 224082 247368
Accounts Receivable - Other 1839 131 6
Bond Proceeds Recei vab le 470577 0
Materials and Supplies Inventory 204504 2104 14
Prepaid Expenses 88 51 2 876 19
Total Current Assets 1420828 15215 87
Other Special Fund s Water Supply Protection Fund 44 745 8 210939
System Development Fund 1033 1008
Other Post Employment Benefits Fund (OPEBF) 225 95 1 93171
Total Other Special Funds 674442 305 11 8
Utility Plant in Service 47202686 4623 992 3
Less Accumul ated Depreciati on ( 125 4583 1) (12138279)
Net Utility Pl ant in Service 34656855 34 101 644
Construction Work in Pro gress 567098 0
Net Utility Plant 352 23953 34 10 1644
Other Property Non-Utility Property 225 91 22 591
Deferred Charges
Un amorti zed Bond Issue Costs 7503 71 04
TOTAL ASSETS 37 34 93 17 35 958 044
LIABILITIES
Current Liabi lities
Accounts Paya ble 27 1511 10 7 173
Other Accrued Liabilities 2588 57 22 2945
Capital Lease 0 56882
Current Portion of Long-Term Debt 529363 50045 8
Total CurTent Li ab iliti es 105973 I 887 458
Long-Term Debt 4 8 12583 4 584 596
Deferred Credits Customer Adv ances for Construction 340766 2483 7 1
Deferred Bond Interest 59 3 I I 72 173
TOlal DefelTed Cred its 400077 320544
Post Retirement Benefits 1096272 1041409
TOTAL LIABILITIES 7368663 68 34 007
liT ASSETS
In ves led in Capital Assets Net of Relaled Debt 29 88 95 10 29023 694
Unrestricted 9 1144 100 3 43
TOTAL NET ASSETS $ 29 9806 54 $ 29 12403 7
The Accompanying Notes are an Integral arl of These Statements
Ile ry Talbo Ro) ltI Flmouth Maille 10
Page 20 2008 Annual Report
Exhibit B
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT STA TEMENTS OF REVENUES EXPENSES AND CHAN GES IN NET ASSETS
YEARS ENDED DECEMBE R 31
(Restated) 2008 2007
OPERA TING REVENUES Metered-Residential $ 3218 754 $ 3184295 Metered-Commercial J 3523 74 1365368 Public Fire Protection 606420 597781 Private Fire Protection 102000 97016 Local Municipalities 491 55 48181 Miscellaneous Service Revenues 8566 10695
Total Operating Revenues 5337 269 5303336
OPERA TING EXPENSES Operation and Maintenance (Schedule 2) 407 187 1 3926819
Depreciation 845522 807932
Total Operating Expenses 491 73 93 473475 1
OPERA TING INCOME 419876 568585
NON-OPERA TING INCO ME Rental Revenues 253285 224054
Interest Income 20405 51845
Merchandise and Jobbing Income 3089 51 72
Miscel laneous Non-Utility Income 589 4676
Gain on Disposal of Utility Plant 164767 deg Total Non-Operating Income 442135 285747
NON-OPERATING EXPENSES Interest Expense 244762 240859
Taxes Other than Income 40691 39747
Amortization of Bond Issue Costs 699 793
Miscellaneous Non-Utility Expense 1575 55 7
Total Non-Operating Expenses 287727 281 95 6
CHANGE IN NET ASSETS BEFORE CONTRIB UTIONS 574284 572376
CONTRIB UTIONS Main s Services Meters and Hydrants 282333 436734
CHANGE IN NET ASSETS 8566 17 10 09 11O
NET ASSETS - AT BEGINNING OF YEAR 291 24 037 28114927
NET ASSETS - AT END OF YEAR $ 29980654 $ 29 1240 37
The Accompanying NOl es are an Integral Part oj Th ese Sta tements
J I Berry Tal bot Rover Fal mouth Mnin~
2008 Annual Report Page 21
Ex hibi t C
KENNEBUN K KENNEBUN KPORT AND WELLS WAT ER DISTRICT
STATEMENTS OF CASH FLOWS YEARS ENDED DECEMBER 31
2008 2007 CASH FLOWS FROM O PERATING ACTIV ITIES
Cash Rece ived from Customers $ 536627 1 $ 52998 17
Cash Payme nts to Suppliers and Contractors ( 1157 11 9) ( 1321 240)
Cash Payments to Employee Serv ices (2697475) (2584039)
Net Cash Provided by Operating Acti vities 15 11 677 1394538
C ASH FLOWS FROM CAPITAL AND fmL ATED FI NANCI NG ACTIVITI ES Proceeds from Lo ng -Tenn Borrowings 286 773 900000
Re payment of Long -Tenn Debt (557340) (554 683)
Transfer of Funds from (to) the Water Supply Protection Fund (227 200) 252502
Transfer of Funds from (to) the Other Post Employment Benefits ( 132 780 ) 70608
Proceeds from Sa le of Fixed Assets 57 4123
Gain on Sale afF ixed Asse ts 164767 0 In terest Paid (259 630) (25 I 3 48)
Acqui si ti ons and Construct ion of Operating Property ( 1967888) (2 548664)
Payment of Bond Issue Costs ( 1099) 0
Contributi ons in Aid of Cons tructi on Received 374 728 54 6046
Net Cash Used by Capital and Related Financ ing Acti viti es (231961 2) (15 8 1416)
CASH FLOWS FROM INVESTING ACTIVITIES Rent In come 253285 22 4054
Interest Income Recei ved 20405 5 1845
Reinv ested I nves tm ent In come ( 17497) ~ Net Cash Provided by Inves ting Activ ities 264 379 258402
NET INCREASE (DECREASE) IN CASH AND CASH EQ UIVAL ENTS (5435 56 ) 71 524
C ASH AND CASH EQUIVALENTS - BEGINNING OF YEAR 974 870 9033 46
CASH AND CASH EQUIVALI~NTS - END OF YEAR $ 431 314 $ 974870
RE CONCILIATION OF OPERATING INCOME TO NET CASH PRO VIDE D BY OPERAT1NG ACTIVITIES
Operating Income $ 419876 $ 568585
De prec iation 845522 807932
Jobbing Income 3089 5172
Miscellaneous Non-Utility Income 589 553
Taxes Other tha n I ncome (40691) (39 747 )
Mi sce llaneous No n-Utili ty Expense ( 1575) (557)
Changes in Asse ts and Liab i Iiti es (Increase) Decrease in
Accounts Receivab le 22763 ( 10373)
In ventory 5910 26 64 3
Prepa id Ex pense (893) 23395
(Decrease) Increase in Accou nts Payab le 164338 (324 77)
Oth er Acc ru ed Liabi I ities 37886 5824
Post Ret irement Benefits 54 8 63 39588
Net Cash Pro vided by Ope rati ng Acti vi ties $ 1 5 11 677 $ 139453 8
SUPPLEMENTAL DISC LOSURE INFORMATlOl
Equ ipment Purchased Through Non -cash Transactions pound 0 $ I I 1345
The Accompanying Noles arc unlnlegm Por i aThese Slulel11en ll
Beny 1 athol ROI CI Fdimolilh Mai ne 12
Page 22 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 1 - SUMMARY OF ACCOUNTING POLICIES
The summary of significant accounting policies of Kennebunk Kennebunkport and Wells Water District hereinafter called the District are presented to assist in understanding the representations of the District s management who is responsible for their integrity and objectivity These accounting policies conform to accounting principles generally accepted in the United States of America and have been consistently applied in the preparation of the financial statements
Nature of Business
The District was established in 1921 as a quasi-municipal corporation organized by a special act of the Maine State Legislature to provide and maintain a water treatment and distribution system for the inhabitants of the District The District serves the Towns ofKennebunk Kennebunkport Wells Ogunquit and portions of Biddeford Arundel and York The District is governed by a four member Board of Trustees one elected from each of the Towns of Kennebunk Kennebunkp01i Ogunquit and Wells The District is regulated by the Maine Public Utilities Commi ssion hereinafter called the Maine P U C The District extends credit to its customers that consist of residential commercial and governmental entities at regular terms without collateral
Basis of Accounting
The financial statements of the District have been prepared on the accrual basis of accounting and accordingly reflect all significant receivables payables and other liabilities
13
2008 Annual Report Page 23
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 1 - SUMMARY OF ACCOUNTING POLICIES (Contill ued)
Basis of Presentation
The financial statements have been prepared in confonnity with accounting principles generally accepted in the United States of America as applied to governmental units utilizing an enterprise fund to account for its operations that are financed and operated in a manner similar to private business enterprises The intent of the governing body is that the periodic determination of revenues earned expenses incurred and net income is desired for purposes of facilitating management control and accountability The District complies with Governmental Accounting Standards Board (GASB) Statement No 20 relating to Governmental Entities that use Proprietary Fund Accounting and No 34 related to basic financial statements and management discussion and analysis report For enterprise funds GASB Statement Nos 20 and 34 provide the District the option of electing to apply F ASB pronouncements issued after November 30 1989 The District has elected not to apply those pronouncements
Proprietary Funds distinguish operating revenues and expenses from non-operating items Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary funds principal ongoing operations The principal operating revenues of the Districts proprietary funds are the net charges to customers for water usage Operating expenses include expenses on source and pumping operations and maintenance water treatment transpOliation and distribution operations and maintenance customer account administrative and general and depreciation on capital assets All revenues and expenses not meeting this definition are reported as non-operating income and expenses Rental revenues from various wireless cellular companies are treated as non-operating income
Utility Plant
Utility plant is stated at cost and depreciation is calculated on the straight-line method at rates established by the Maine Pue Useful lives pursuant to Chapter 680 of the Maine Pue range from 5 to 100 years Utility property retirements are charged in total to the accumulated depreciation account when they occur
Capitalization Policy
Expenditures that materially increase values change capacities or extend useful lives are capitalized The amounts charged to utility plant accounts represent all reasonable and necessary costs including labor materials overhead equipment charges and interest costs incurred during the construction period Routine maintenance and repairs are expended as incurred
14
Page 24 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 ami 2007
NOTE I - SUMMAR Y OF A CCOUNTING POLICIES (Continued)
Contributions in Aid of Construction
Pursuant to GASB Nos 33 and 34 contributions in aid are reported as income
Cash and Cash Equivalents
For purposes of the statement of cash flows the District considers all highly liquid investments with an initial maturity of three months or less to be cash equivalents
Inventory
Materials and supplies inventories are valued at the lower of cost or market using the weighted average cost method
Unamortized Bond Issue Costs
Costs incurred to issue long-term bonds together with discounts allowed at the time ofpurchase are amortized on a straight-line basis over the term of the bond issue Amortization expenses for 2008 and 2007 were $699 and $793 respectively
Allowance for Bad Debts
The District uses the allowance method to account for uncollectible accounts receivables The allowance for doubtful accounts is based on prior years experience and managements analysis of possible bad debts
Use of Estimates
The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the rep0l1ed amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and reported amounts of revenues and expenses during the repol1ing period Actual results could differ from those estimates
15
2008 Annual Report Page 25
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 2 - DEPOSIT AND INVESTMENTS
Custodial Credit Risk
Custodial credit risk is the risk that in the event of the banks failure the District will not be able to recover the value of its deposits and investments that are in the possession of an outside party
Deposits
As of December 312008 $201645 of the Districts bank balance of $451659 was subject to custodial credit risk as follows
Collateralized with securities held by the pledging bank in the District s name $ 20164~
Investments
The State of Maine authorizes the District to invest in obligations backed by the US government and agencies repurchase agreements and certain corporate stocks and bonds
The Districts MBIA-Class investment is in a local government investment pool designed to make the managing of public funds safer and easier to access The investment is backed by corporate bonds US Treasury and Agency bonds mortgage backed securities and a money market fund The MBIA - Class investment pool is rated AAA-VI
At December 31 2008 investments consi sted of the following
Fair Market Maturity Value
MBIA Class Investment Pool NA U14442
16
Page 26 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 3 - OTHER SPECIA L FUNDS
The Board of Trustee s has internally restricted funds for future use These special fund balances as of December 312008 and 2007 are as follows
Water Supply Protection Fund
Pursuant to Sec 135-A MRSA Sec 6113 of State of Maine law a consumer-owned water utility may establish a water supply protection fund to which a sum may be credited annually from surplus funds The balance of the fund as of December 31 2008 and 2007 was $447458 and $210939 respectively Please refer to Note 9 for further discussion of this fund
System Development Fund
In accordance with the Maine P Uc regulations the District is authorized to impose a charge to customers who expand their water capacity All funds collected must be segregated and maintained in a separate interest bearing account and the revenue dedicated as required by 1m The District submits to the Maine PUc a financial activity repoli annually The balance of the fund as of December 31 2008 and 2007 was $1033 and $1 008 respectively
Other Post-Retirement Benefits Fund
In accordance with Statement of Financial Accounting Standards (SFAS) No1 06 as amended by No 132 Employers Disclosure about Pensions and Other Post-Retirement Benefits the District provides certain health care and sick time benefits for retired employees Substantially all of the District s employees may become eligible for those benefits if they reach normal retirement age while working for the District The District started funding the Other Post-retirement Benefits in 2006 The cash balance at December 312008 and 2007 was $225952 and $93171 respectively The net periodic benefits cost based on the actuarial repOli for the years ending 2008 and 2007 were $143026 and $121666 respectively
NOTE 4 - ACCOUNTS RECEIVABL E - TRA DE
The amount for accounts receivable is shown as net of the allowance for bad debts as follows at December 31
2008 2007
Accounts Receivable $ 231 891 $ 255602
Less Allowance for Bad Debts (7 809) (8234)
$ 224Q82 $ 247 36pound
17
2008 Annual Report Page 27
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 5 - UTILITY PLAN T AND EQUIPMENT
The following is a summary of property plant and equipment at December 31
Depreciation Rate Beginn ing Add itions Retirement Ending
Organizational Costs N A $ 50709 $ 0 $ 0 $ 50709 Land N A 28 19729 154 0 2819883 Structures 2 - 3 4042463 29352 0 4071 815 Impounding Dams
And Reservoirs 2 58443 6834 0 65277 Intake and Suction
Mains 15 17455 0 17455 Wells 2 855 590 296 0 855 886 Pumping Equipment 4 1833 137 22735 0 1855872 Purification
Equipment 2 1236332 49608 0 1285 940 Tanks and Standpipes 133 - 4 2530785 0 0 2530785 Transmission and
Distribution Mains 1 24363767 695255 (145825) 24913197 Services 3 4458076 341739 (7450) 4792365 Meters 4 14 15310 66510 (25998) 1455822 Fire Hydrants 15 782158 39749 (4200) 817707 General Equipment 10 1775969 148557 (254553) 1669973
46239923 1400789 (438026) 47202686 Less Accumulated
Depreciation (12138279) (845522) 437970 (12545831 ) Construction Work in Progress 0 5671098 0 567098 Net Property and
Equipment $ 34JOL644 $ U22J65 $ (56) $3522953
The depreciation expense for the years ended December 31 2008 and 2007 was $845522 and $807932 respective ly
18
Page 28 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 6 - LONG-TERM DEBT
Bonded indebtedness and land mortgage payable including amounts due currently are summarized as follows at December 31
Bonds Payable
Issue Maturity Beginning Ending Rate Date Date Balance Addition Retirement Balance
500 -785
613 - 675 522 - 652
209 - 429
300 - 570 180 - 625
284
7-88 5-91 10-94
10-03
10-05 10-06
11-08
November 20 18
October 20 11 November 2014
November 2018
November 2020 November 202 1
October 2028
$ 748386
300000 420000
916666
866668 933334
0 4185054
$ 0
0 0
0
0 0
757350 757350
$ (48793)
(75 000) (60000)
(83333)
(66666) (66666)
0 (400458)
$ 699593
225000 360000
833333
800002 866668
757350 4541946
Mortgage Payable - Land 42 11-07 October 2016 900000
$ 5085054 $ _ ----0
0 _ (100000)
11500458) 800000
5341946
Current
Long-term
$ 500458
4584596
$ 5085054
$ 529363
4812583
5341946
Annual scheduled maturities of long-term debt are as follows
Year Principal Amount
Interest Amount
2009 2010 2011 20 12 201 3
2014-2018 2019 - 2023 2024 - 2028
$ 529363 530526 531741 476012 477847
2031768 533937 230752
liJ1L946
$ 250295 225756 197964 170178 145 938 387751
64444 20027
$ 14623 53
19
2008 Annual Report Page 29
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 7 - CAPITAL LEASES
During 2007 the District leased equipment under an agreement that is classified as capital leases The cost of the equipment under capital lease is included in the statement of net assets as utility plant in service in the amount of$114298 Accumulated amortization of the leased equipment at December 312008 and 2007 was $19559 and $8129 respectively Amortization of assets under capital leases is included in depreciation ex pense The capital lease was paid in full in 2008
NOTE 8 - DEFERRED CREDIT
At December 31 2008 and 2007 the deferred credits consisted of
Customer Advances for Construction
The District receives advances for construction from or on behalf of customers Unused advances are refunded to the customers once the projects are completed Customers advances aggregated to $340766 and $24837 1 in 2008 and 2007 respectively
Deferred Bond Interest
Refunds received from bond refinancing are capitalized and amortized over the remaining life of the bond decreasing interest expense in the current and subsequent years The total reduction of interest expense for years ended 2008 and 2007 was $12862 and $15 I 04 respectively Deferred bond credit for the years ended 2008 and 2007 was $593 11 and $72173 respectively
NOTE 9 - APPROPRIA TIONS OF NET ASSETS
The District has establ ished appropriated net assets for various purposes At December 312008 and 2007 appropriated net assets were as follows
Funded Debt Retired Through Surplus
The Di stricts policy is to appropriate fro m net income annually an amount equal to the principal payment of the bonds Appropriations at December 31 2008 were $400458 The appropriated funded debt retired through surplus balance at December 31 2008 and 2007 was $13 3605 02 and $12960044 respectively
20
Page 30 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 9 - APPROPRIA TIONS OF NET ASSETS (Continued)
Water Supply Protection Reserve
Pursuant to Sec 135-A MRSA Sec 6113 of State of Maine law a consumer-owned water utility may establish a water supply protection fund to which a sum may be credited annually from surplus funds The annual credit may not exceed 5 of the prior years total revenue Interest earned in the fund must remain in the fund and be used solely for the purposes of the fund For the year ended 2008 there was an adjusted Public Utility Commission calculated net income of $255566 and a maximum allowed appropriation of $274988 Due to lack of operating cash the Board of Trustees decided not to appropriate in 2008 By Maine state law the District is allowed to appropriate within one year after the District s year end The Board reserves the right to exercise this option The interest income for the years ended 2008 and 2007 was $9287 and $17483 respectively The cumulative balance of the reserve at December 31 2008 and 2007 was $447426 and $438139 respectively
Mortgage Payment Appropriation
The District appropriates from net income annually an amount equal to the years principal payment on the mortgage Appropriations for the year ended 2008 was $100000 The appropriated mortgage payment balance at December 31 2008 and 2007 was $450000 and $350000 respectively
NOTE 10 - EMPLOYEE RETIREMENT PLAN
Effective july 1 1996 the District became a participant of the Maine State Retirement Systems (MSRS) cost sharing multiple employer consolidated retirement plan Accordingly due to the consolidation details ofthe pension obligation pertaining to the District can no longer be presented Additional information may be obtained from the MSRS
Under the participating local district (PLD) consolidated retirement plan participants contribute 65 of earnable compensation The Districts contribution to the plan is approximately 3 of earnable compensation This amount is either increased or decreased by the amortization of the Districts Initial Unpooled Unfunded Actuarial Liability (IUUAL) over the next 9 years from july 1 2006 The Districts net contributions for the years ended 2008 and 2007 were $44531 and $43160 respectively
Employees participating are eligible for normal retirement upon attaining the age of sixty and fi ve or more years of service or early retirement after compl eting twenty-five or more years of creditable service Vested participants are entitled to a retirement benefit equal to a fraction of the average final compensation multiplied by the years of membership service (discounted for early retirement)
21
2008 Annual Report Page 31
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 11 - INCOME TAXSTATUS
The District qualifies as a tax exempt organization under the provisions of the Internal Revenue code and is not subject to any State or Federal income taxes
N OTE 12 - 7 TEST
Pursuant to Chapter 670 of the Maine Pue regulations a water utility must annually determine if in of any three consecutive years its adjusted net income has equaled or exceeded 7 of the utilityS annual operating expenses This test is calculated by multiplying 7 of the total utility operating expenses which are composed of operation and maintenance expenses depreciation and amortization and taxes other than income taxes
For years ended 2008 and 2007 the Districts adjusted net income did not equal or exceed 7 of its annual operating expenses
NOTE 13 - RISK MANA GEMENT
The District is exposed to various risks of loss related to torts theft of damage to and destruction of assets errors and omissions and natural disasters for which the District carries commercial insurance Based on the coverage provided by commercial insurance purchased the District is not aware of any material actual or potential claim liabilities that should be recorded at December 31 2008 Settled claims have not exceeded insurance coverage for any of the past three fiscal years
Litigation
The District is subject to certain legal proceedings and claims which arise in the normal course of conducting its activities In the opinion of management the District has defensible positions
NOTE 14 - REVENUE FROM OPERA TING LEASES
The District leases various water tank sites to wireless cellular companies under long-term operating leases The leases are primarily five-year terms with consecutive renewal terms Rental increases are generally equal to the change in the CPI index during such year Rental revenues are recognized as earned over the term of the leases For years ended 2008 and 2007 total rental revenue was $253285 and $224054 respectivel y
22
Page 32 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 312008 and 2007
NOTE 15 - OPERA TING LEASE COMMITMENT
The District entered into a five-year agreement to license accounting software equipment and services with an application service provider The agreement expired on June 30 2008 and was renewed for a three-year period which commenced on July 1 2008 Under the agreement the District is obligated to pay minimum annual license fees as follows
Year Amount 2009 $ 60727 2010 60727 2011 30364
License fees for the years ended 2008 and 2007 were $54413 and $48098 respectively
NOTE 16 - PRIOR PERIOD ADJUSTMENT
The District has restated its previously issued 2007 financial statements due to advances for construction in the amount of$I006382 This liability represents many years of accumulation of monies given to the District by customers for projects to be done for them The monies had been used and the projects had been completed The utility assets had been transferred to the District This liability occurred before the adoption of GASB Statement No 34 As a result of the adjustment the 2007 beginning net assets were increased by $1006382
NOTE 17 - SUBSEQUENT EVENT
In preparing these financial statements the District has evaluated events and transactions for potential recognition or disclosure through October 262009 the date the financial statements were available to be issued
Since early 2005 the District has been involved in a series of disputes over its metering policy and system development charge (SOC) as it relates to a large seasonal cottage complex located in the Town of Wells Despite the Maine Public Utility Commissions (MPUC) upholding ofthe Districts metering policy this developer has continued to dispute the calculation ofthe appropriate SDC as it relates to this complex This same developer was an intervenor in the Districts annual Tariffupdate filed in May 2006 This Tariff was subsequently approved on February 7 2008
During 2008 the Maine Supreme Court upheld the Districts individual metering policy and therefore the only matter left to resolve with this issue is for the MPUC to decide on the revised SOC rate filing In January 2009 the District and the developer signed a settlement agreement which formed the basis for a stipulation agreement that has been submitted to the MPUC for inclusion with the SDC filing The Di strict subsequently received $28 633 in the form of additional SDCs from the developer in April 2009 The MP UC approved the new SDC tariffwith an effective date of July 21 2009
23
2008 Annual Report Page 33
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 18 - RECLASSI FICA TIONS
Certain reclassifications have been made to the prior years financial statements to conform to the cun-ent year presentation These reclassifications had no effect on previously reported results of operations or net assets
24
Page 34 2008 Annual Report
KENNEBUNK KENNEBUN KPORT AND WELLS WATER DISTRICT DECEMBER 31 2008 and 2007
SUPPLEMENTARY INFORMATION
Gerry Talbo Roye r Falmollth Mai ll e
2008 Annual Report Page 35
KENNEBUNK KENNEBUNKPORT AND WELLS VATER DISTRICT Schedule 1 SCHEDULES OF CHANGES IN NET ASSETS
YEAR ENDED DECEMBER 312008 (With Comparative Totals for 2007)
Appropriated Water Supply
Protection Funded Debt Fund Contributions (Restated)
Retired Mortgage and Restricted in Aid of 2008 2007 Through Surplus Payment Reserves Construction UnaPEropriated Total Total
BALANCES - BEGINNING OF YEAR $ 12960044 $ 350 000 $ 439148 $ 0 $ 15374845 $ 29124037 $ 28 114927
1et Income Contributions in Aid for Construction Transfer of the 8aJance of Contribution in Aid Cunent Year Loan Pri ncipal Payments Current Year Appropriation
BALANCES - END OF YEAR $
0 0 0
400458 0
13360502 $
0
0 0
JOO OOO 0
450000 $
93 12
0 0 0 0
448460 $
0 282333
(282333) 0 0 0 $
564972
0 282333
(500 45 8)
0 15721 692 $
574284
282333 0 0 0
29980654 $
572376 436734
0 0 0
29 124037
N
Berry Talbot Royer Falmourh Maine
VI
Page 36 2008 Annual Report
Sc hedul e 2
KENNEBlI NK KENNEBUNKPORT AND WE LLS WATER DISTRICT SCHEDULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
2008 2007 SOU RC E AND PUMPING OP ERA nONS
Labor $ 106640 $ I 12706 Office r 74 12 858 1 Pensions and Benefits 82777 8236 5 Purchased Water 23 67 4454 Purchased Power 242 197 2 147 14 Transportation Expense 38 80 383 5 In su rance - Vehicles 697 178 5 Materials and Suppl ies 1868 15 16 Con tractua I Services 20419 56024 Insurance - Workers Compensat ion 3665 3340
Tota l Source an d Pumping Operations 471922 489320
SOURCE AND PUMPING MAINTENANCE Labor 169 5 I 6 14 6957 Officer 11 782 11 189 Pensions and Benefits 131583 107395 Materia ls and Supplies 711 63 711 53 Co ntractu al Services 18 132 45784 Transportation Expense 6 167 5000 Insurance - Veh ic le s 1 108 2328 Insurance - Workers Compensation 5826 4355
Total Source and Pumping Maintenance 415277 394 161
WAT ER TREATMENT EXPENSES Labor 177355 173732 Officer 12328 13228
Pens ions and Benefits 137668 126962 Purchased Power 17500 15891
Materials and Suppli es 23414 196 11
Chemicals 178 805 73900
Contractual Services 20340 18359
Transportation Expe nse 6452 5911
Insu rance - Vehicles 1 159 2752
In surance - Workers Compensat ion 6095 5 149
Tota l Water Treatme nt Expenses 581116 555495
TRANSPORTATION AND DI STRIBUTION EXPENSES - OPERAnONS Labor 351966 32075 3
Officer 24464 24422
Pensi ons and Benefits 273205 234404
Purchased Power 12 00 I 10339
Materials ane Supp li es 75 87 10 673
Conu-actual Services 150 I 1285
Tran sportation Expense 12805 10 914
Insuran ce - Vehi cles 230 I 5080
Insurance - Wo rkers Co mpensatio n 12096 9506
TOla l Tran spo rtati on and Distribution Expenses - Upetat ions 697 926 627 376
Berry 1 Ibol Ro er r tl muul ll ivla lne 26
2008 Annual Report Page 37
Schedule 2 (Continued)
KENNEB UNK KE INEBUNKPORT AN D WELLS WATER DISTRICT SCHED ULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
TRA NSPORTATION AND DlSTR IBlJTJO N EXPENSES - MAINTEN ANCE Labor Oficer Pensions and Benefits Materials and Suppl ies Contractual Services Transportation Expense In su ran ce - Vehicles Insurance - Worke rs Compensation
Total Transportation and Distribution Expenses - Maintenance
$
2008
232048
16128 180 i 22 71269
66011 8442
1517
7975
583512
$
2007
228327
17385 i 66 860 104312
491 37
7769
36 16
6767
584 173
CUSTOMER ACCO UNTS EXP EN SES La bor Officers Pensions and Benefit s Materials and Sup plies Contractual Serv ic es Transpotation Expense Insurance - Vehicles Insurance - Workers Compensat ion
Bad Debt Expense Total Customer Accou nt Expenses
146412
3525 i 79508
4 i 68 8
64369
5327
957 3520
0
377032
136 671
32435
11 4838
37394
67 329
4650
2165
4657
6526 406 665
ADM IN ISTRATIVE AND GENERAL EXPENSES Labor Officers Pens ions and Benefi ts Purchased Power Materials and Supplies Contractual Services Professional Regulation Insu rance - Ge neral Liability Transportation Expense Insurance - Vehicles In surance - Workers Compensation Miscellaneous Expense
Total Administrative and Ge neral Expenses
228650
135678
264422
8834
73607
96966
52707
42416
83 19
1495
11707 20285
945086
229567
130348 244414
8023 7467 1
98996
0 44498
7811
3636
991 2 17753
869629
TOTAL OPER ATING EXPE NS ES $ 407 1871 $ 3926819
Berry Talbo Royer r Imouh ld ~lIlc 27
Page 38 2008 Annual Report
2008 OPERATIONAL REPORT
PERSONNEL
Education
The Districts employees attended several educational meetings and seminars covering many subjects such as
Forklift Safety Hearing Protection Electrical Safety HDPE Piping Systems Confined Space Back Injury Protection AC Systems Program Respiratory Protection Bloodborne Pathogens Water Utility Symposium Trenching amp Excavation Class 52 Pipe Alternatives Field Biological Hazards Certification Exam Review Construction Excavation Hazardous Communication LockoutTagout Training Arc Flash amp Blast Protection Introduction to SCADA Care of Emergency Generators Cross Connection Control Water System Master Planning 2005 National Electrical Code Healthy amp Productive Workplace Personal Protection Equipment Hands on Disinfection with Chlorine Incident Command System (ICS) Cross Connection Control Certification National Incident Management System (NIMS)
SERVICES
New Installations Renewals Total Active Services
183 149 10538
METERI NG
Meters
Number in service at beginning of year 12558 New installations 178 Number in service at end of year 12736
Meters serving seasonal customers are installed in the Spring and after removal during the Fall are tested and repaired as needed then stored for the winter Area plumbers set seasonal meters in a cooperative program along with District personnel which is not only beneficial to the District but to the customer and the plumber as well As a result of the cooperation received from the area plumbers the success of the program has continued
2008 Annual Report Page 39
MAINS
DISTRIBUTION MAINS IN SERVICE (FEET)
SIZE 2007 ADDED RETIRED 2008 Deep 20 66751 2578 69329 Deep 16 86240 684 86924 Deep 12 142867 2721 145588 Deep 10 145845 101 3700 142246 Deep 8 308564 2342 1331 309575 Deep 6 164042 67 6299 157810 Deep 4 18137 125 18262 Surface 4 3801 3801 Deep 3 9310 9310 Surface 3 18122 18122 Deep 2~ 634 634 Surface 2~ 388 388 Deep 2 59481 238 248 59471 Surface 2 26586 240 26346 Deep 1~ 918 918 Surface lYz 7062 7062 Deep lW 3225 3225 Surface lX 3034 3034 Deep 1 10257 10257 Surface 1 20449 240 20689 Deep 2856 2856 Surface 3915 3915
1102484 9096 11818 1099762
GATE VALVES INSTALLED
1 lX 2 4 6 8 10 12 16 20
1 3 3 19 4 8 2
Page 40 2008 Annual Report
2008 MAINS INSTALLED
TOWN LOCATION SIZE MATERIAL LENGTH REMARKS
Kennebunk Alewive Road 8 0 1 2 Main Relay 10 01 2
12 PE 240 12 01 732
Independence Park Dr 8 DI 25
Wilbery Lane 8 DI 185 Main Relocation Port Road 8 DI 3
12 DI 67
High Street 8 DI 120 Main Relocation
Kennebunkport Fishers Lane 16 DI 684 Main Relay
Wells Devito Lane 2 Copper 3 Main Relay 4 PE 125
Orchard Lane 1 PE 240 Seasonal Main Relay
Island Beach Road 6 01 49 Main Relay 8 PVC 226
Ocean Avenue 2 Copper 12 Main Relay 10 DI 45
Webhannet Drive 6 DI 2 Main Relay 10 DI 21
12 DI 732
Post Road (Route One) 20 DI 1235 Main Relay
Avandah Way 8 DI 28
Kimball Lane 8 DI 24
Bourne Lane 10 DI 33
Buzzell Road 8 01 180 Main Extension
Gateway Drive 12 PVC 568 Main Extension
Heritage Drive 12 PVC 382
Harriseckett Road 8 DI 964 Main Extension
Charles Wesley Court 8 PVC 540
Ogunquit Route One 8 DI 36 Main Relay
20 DI 1343
Kings Lane 8 01 6
Belm Lane 6 DI 16
8 DI 3
Kingfield Lane 2 Copper 16
Grasshopper Lane 2 Copper 7
Biddeford Second Street 2 PE 200 Main Extension
TOTAL 9096
2008 Annual Report Page 41
HYDRANTS
During 2008 4 public and 14 private hydrants were insta lled and 0 private hydrants became public making a total of 695 publ ic and 229 private hydrants in t he Districts system
NEW INSTALLATIONS
Town No Ow nership Location
Kennebunk 1 Private Shoppers Vi llage Wells 1 Private Heritage Drive Wells 2 Private Charles Wesley Court Wells 2 Private Sylvan Way Forest Village North Wells 1 Private CVS Pharmacy Wells 7 Private Sea Glass Village Wells 1 Public 208 Post Road
HYDRANT REPLACEMENTS
Town No Ownership Location
Kennebunk 1 Public 103 Brown Street Kennebunk 1 Private Shoppers Village Kennebunk 1 Public Sea Road Kennebunk 1 Public Port Road at Wilbery Lane Kennebunk 1 Public 81 Western Avenue Kennebunk 1 Public 120 Brown Street Wells 1 Public Post Road at Kimball Lane Wells 1 Pu blic Eldridge Road at Webhannet Drive Wells 1 Pu blic Web han net Drive at Donald Lane Wells 1 Public Ocean Avenue at Marsh Street Wells 1 Public Ocean Avenue at Tibbetts Avenue North
Wells 1 Public 215 Ocean Avenue
Wells 1 Public Ocean Avenue at Bourne Avenue Ogunquit 1 Public Captain Thomas Road at Partridge Drive
Ogunquit 1 Public Route One at Kings Lane
HYDRANTS TRANSFERRED FROM PRIVATE TO PU BLIC
Tow n No Ownership Locat ion
None
Page 42 2008 Annual Report
MONTHLY PUMPING RECORDS
Gallons Pumped
Amended 2007 2008
January 49415700 47321300 February 48910100 44812500 March 53842900 49171100 April 55060400 59601800 May 89711500 92797350 June 123139500 118078400 July 152963200 151165700 August 161378650 139932600 September 118087130 104318400 October 88548 100 74069700 November 54764500 54315900 December 50257200 57684000
Subtotal (KKWWD) 1046078800 993268750 (BiddefordSaco) 4176450 323500
TOTAL 1050255250 993592250
MONTHLY SNOW AND RAINFALL
2007 2008 Snow Rain Snow Rain
Inches Inches Inches Inches
January 53 266 170 176
February 203 383 568
March 241 219 222 487
April 259 789 478
May 271 248
June 335 427
July 541 792
August 183 331
September 242 1184
October 463 322
November 09 4 29 485
December 409 161 258 391
Totals 1174 3899 1031 5411
Page 16 2008 Annual Report
Fire protection (public and private) was 13 3 of all operating revenue for 2008 up 2 from 13 1 in 2007
Operating revenue by type
2008 2008 2007 2007
Metered - residential $ 3218754 603 $ 3184295 600
Metered - non-residential 1352374 253 1365368 258
Public fire 606420 114 597781 11 3
Private fIre 102000 l9 97016 l8
Other operational revenue 57721 ll 58876 ll
Total operating revenue L~17269 1000 $ 5303 336 100Q
Significant Changes to Individual Funds
Operating and Management Fund
Operating revenue increased only by 6 in 2008 largely due to wet summer weather
Operating expenses (excluding depreciation) were up 37 overall from 2007
Water Supply Protection Fund
2008 and 2007 Revenue 2008 2007 Difference
Interest Income 9287 $17483 $ (8196) (469)
2008 and 2007 AdditionslWithdrawals 2008 2007 Difference
U 27200 1000Additions to Fund $Q
1000Withdrawals from Fund u $)~
System Development Fund
2008 and 2007 Revenue 2008 2007 Difference
Interest Income $ 25 $14 $ 11 78 6
8
2008 Annual Report Page 17
Other Post Employment Benefits Fund (OPEBF)
2008 and 2007 Fund Balance 2008 2007 Difference
Fund Balance 225 952 $ 931T $ 132~ 1425
Significant Budget Variances
The District is not legally required to adopt budgetary accounting and reporting However an annual budget is prepared by management and approved by the Board of Trustees The budget is prepared for the operating revenues and expenses
Significant Capital Asset and Long-term Debt Activity
Every year the Superintendent prepares the capital budget with input from the management staff He submits this to the Board of Trustees for approval If a capital expenditure is incurred during the year which is not included in the capital budget the Superintendent will submit this expenditure to the Board of Trustees for supplemental approval
Overall utility property increased by $96 million from $4624 million to $4720 million The allowance for depreciation grew by $41 million and construction work in progress increased by $57 million Net utility property increased from $3410 million in 2007 to $3522 million in 2008
Long Term Debt
During 2008 the District borrowed $8 million in a 20 year serial bond from the Maine Municipal Bond Bank for a large water main replacement project The District also retired $5 million oflong term debt
The total bonded debt (both the Long-term debt and the current portion) activity for 2008 is detailed below
Beginning Balance Issues Retires End Balance
$5085054 $152350 [$500458) ~1946
REQUESTS FOR INFORMATION
This financial report is designed to provide a general overview of Kennebunk Kennebunkport and Wells Water Districts finances Questions concerning any of the information provided in this report or requests for additional financial information should be addressed to Wayne A BrockWay Tfeasurer KKampW Water District PO Box 88 Kennebunk ME 04043
9
Page 18 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT DECEMBER 31 2008 and 2007
BASIC FINANCIAL STATEMENTS
Berry Ta lbot Royer Fa lmouth Maine
2008 Annual Report Page 19
Exhibit A
KENNEBUNK KENNEBUN KPORT AND WELLS WATER DISTRICT STATEMENTS OF NET ASSETS
DECEMBER 31 (Restated)
ASSETS 2008 2007
Current Assets
Cash and Cash Equi va lents $ 4313 14 $ 974870
Accounts Receivab le - Trade Net 224082 247368
Accounts Receivable - Other 1839 131 6
Bond Proceeds Recei vab le 470577 0
Materials and Supplies Inventory 204504 2104 14
Prepaid Expenses 88 51 2 876 19
Total Current Assets 1420828 15215 87
Other Special Fund s Water Supply Protection Fund 44 745 8 210939
System Development Fund 1033 1008
Other Post Employment Benefits Fund (OPEBF) 225 95 1 93171
Total Other Special Funds 674442 305 11 8
Utility Plant in Service 47202686 4623 992 3
Less Accumul ated Depreciati on ( 125 4583 1) (12138279)
Net Utility Pl ant in Service 34656855 34 101 644
Construction Work in Pro gress 567098 0
Net Utility Plant 352 23953 34 10 1644
Other Property Non-Utility Property 225 91 22 591
Deferred Charges
Un amorti zed Bond Issue Costs 7503 71 04
TOTAL ASSETS 37 34 93 17 35 958 044
LIABILITIES
Current Liabi lities
Accounts Paya ble 27 1511 10 7 173
Other Accrued Liabilities 2588 57 22 2945
Capital Lease 0 56882
Current Portion of Long-Term Debt 529363 50045 8
Total CurTent Li ab iliti es 105973 I 887 458
Long-Term Debt 4 8 12583 4 584 596
Deferred Credits Customer Adv ances for Construction 340766 2483 7 1
Deferred Bond Interest 59 3 I I 72 173
TOlal DefelTed Cred its 400077 320544
Post Retirement Benefits 1096272 1041409
TOTAL LIABILITIES 7368663 68 34 007
liT ASSETS
In ves led in Capital Assets Net of Relaled Debt 29 88 95 10 29023 694
Unrestricted 9 1144 100 3 43
TOTAL NET ASSETS $ 29 9806 54 $ 29 12403 7
The Accompanying Notes are an Integral arl of These Statements
Ile ry Talbo Ro) ltI Flmouth Maille 10
Page 20 2008 Annual Report
Exhibit B
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT STA TEMENTS OF REVENUES EXPENSES AND CHAN GES IN NET ASSETS
YEARS ENDED DECEMBE R 31
(Restated) 2008 2007
OPERA TING REVENUES Metered-Residential $ 3218 754 $ 3184295 Metered-Commercial J 3523 74 1365368 Public Fire Protection 606420 597781 Private Fire Protection 102000 97016 Local Municipalities 491 55 48181 Miscellaneous Service Revenues 8566 10695
Total Operating Revenues 5337 269 5303336
OPERA TING EXPENSES Operation and Maintenance (Schedule 2) 407 187 1 3926819
Depreciation 845522 807932
Total Operating Expenses 491 73 93 473475 1
OPERA TING INCOME 419876 568585
NON-OPERA TING INCO ME Rental Revenues 253285 224054
Interest Income 20405 51845
Merchandise and Jobbing Income 3089 51 72
Miscel laneous Non-Utility Income 589 4676
Gain on Disposal of Utility Plant 164767 deg Total Non-Operating Income 442135 285747
NON-OPERATING EXPENSES Interest Expense 244762 240859
Taxes Other than Income 40691 39747
Amortization of Bond Issue Costs 699 793
Miscellaneous Non-Utility Expense 1575 55 7
Total Non-Operating Expenses 287727 281 95 6
CHANGE IN NET ASSETS BEFORE CONTRIB UTIONS 574284 572376
CONTRIB UTIONS Main s Services Meters and Hydrants 282333 436734
CHANGE IN NET ASSETS 8566 17 10 09 11O
NET ASSETS - AT BEGINNING OF YEAR 291 24 037 28114927
NET ASSETS - AT END OF YEAR $ 29980654 $ 29 1240 37
The Accompanying NOl es are an Integral Part oj Th ese Sta tements
J I Berry Tal bot Rover Fal mouth Mnin~
2008 Annual Report Page 21
Ex hibi t C
KENNEBUN K KENNEBUN KPORT AND WELLS WAT ER DISTRICT
STATEMENTS OF CASH FLOWS YEARS ENDED DECEMBER 31
2008 2007 CASH FLOWS FROM O PERATING ACTIV ITIES
Cash Rece ived from Customers $ 536627 1 $ 52998 17
Cash Payme nts to Suppliers and Contractors ( 1157 11 9) ( 1321 240)
Cash Payments to Employee Serv ices (2697475) (2584039)
Net Cash Provided by Operating Acti vities 15 11 677 1394538
C ASH FLOWS FROM CAPITAL AND fmL ATED FI NANCI NG ACTIVITI ES Proceeds from Lo ng -Tenn Borrowings 286 773 900000
Re payment of Long -Tenn Debt (557340) (554 683)
Transfer of Funds from (to) the Water Supply Protection Fund (227 200) 252502
Transfer of Funds from (to) the Other Post Employment Benefits ( 132 780 ) 70608
Proceeds from Sa le of Fixed Assets 57 4123
Gain on Sale afF ixed Asse ts 164767 0 In terest Paid (259 630) (25 I 3 48)
Acqui si ti ons and Construct ion of Operating Property ( 1967888) (2 548664)
Payment of Bond Issue Costs ( 1099) 0
Contributi ons in Aid of Cons tructi on Received 374 728 54 6046
Net Cash Used by Capital and Related Financ ing Acti viti es (231961 2) (15 8 1416)
CASH FLOWS FROM INVESTING ACTIVITIES Rent In come 253285 22 4054
Interest Income Recei ved 20405 5 1845
Reinv ested I nves tm ent In come ( 17497) ~ Net Cash Provided by Inves ting Activ ities 264 379 258402
NET INCREASE (DECREASE) IN CASH AND CASH EQ UIVAL ENTS (5435 56 ) 71 524
C ASH AND CASH EQUIVALENTS - BEGINNING OF YEAR 974 870 9033 46
CASH AND CASH EQUIVALI~NTS - END OF YEAR $ 431 314 $ 974870
RE CONCILIATION OF OPERATING INCOME TO NET CASH PRO VIDE D BY OPERAT1NG ACTIVITIES
Operating Income $ 419876 $ 568585
De prec iation 845522 807932
Jobbing Income 3089 5172
Miscellaneous Non-Utility Income 589 553
Taxes Other tha n I ncome (40691) (39 747 )
Mi sce llaneous No n-Utili ty Expense ( 1575) (557)
Changes in Asse ts and Liab i Iiti es (Increase) Decrease in
Accounts Receivab le 22763 ( 10373)
In ventory 5910 26 64 3
Prepa id Ex pense (893) 23395
(Decrease) Increase in Accou nts Payab le 164338 (324 77)
Oth er Acc ru ed Liabi I ities 37886 5824
Post Ret irement Benefits 54 8 63 39588
Net Cash Pro vided by Ope rati ng Acti vi ties $ 1 5 11 677 $ 139453 8
SUPPLEMENTAL DISC LOSURE INFORMATlOl
Equ ipment Purchased Through Non -cash Transactions pound 0 $ I I 1345
The Accompanying Noles arc unlnlegm Por i aThese Slulel11en ll
Beny 1 athol ROI CI Fdimolilh Mai ne 12
Page 22 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 1 - SUMMARY OF ACCOUNTING POLICIES
The summary of significant accounting policies of Kennebunk Kennebunkport and Wells Water District hereinafter called the District are presented to assist in understanding the representations of the District s management who is responsible for their integrity and objectivity These accounting policies conform to accounting principles generally accepted in the United States of America and have been consistently applied in the preparation of the financial statements
Nature of Business
The District was established in 1921 as a quasi-municipal corporation organized by a special act of the Maine State Legislature to provide and maintain a water treatment and distribution system for the inhabitants of the District The District serves the Towns ofKennebunk Kennebunkport Wells Ogunquit and portions of Biddeford Arundel and York The District is governed by a four member Board of Trustees one elected from each of the Towns of Kennebunk Kennebunkp01i Ogunquit and Wells The District is regulated by the Maine Public Utilities Commi ssion hereinafter called the Maine P U C The District extends credit to its customers that consist of residential commercial and governmental entities at regular terms without collateral
Basis of Accounting
The financial statements of the District have been prepared on the accrual basis of accounting and accordingly reflect all significant receivables payables and other liabilities
13
2008 Annual Report Page 23
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 1 - SUMMARY OF ACCOUNTING POLICIES (Contill ued)
Basis of Presentation
The financial statements have been prepared in confonnity with accounting principles generally accepted in the United States of America as applied to governmental units utilizing an enterprise fund to account for its operations that are financed and operated in a manner similar to private business enterprises The intent of the governing body is that the periodic determination of revenues earned expenses incurred and net income is desired for purposes of facilitating management control and accountability The District complies with Governmental Accounting Standards Board (GASB) Statement No 20 relating to Governmental Entities that use Proprietary Fund Accounting and No 34 related to basic financial statements and management discussion and analysis report For enterprise funds GASB Statement Nos 20 and 34 provide the District the option of electing to apply F ASB pronouncements issued after November 30 1989 The District has elected not to apply those pronouncements
Proprietary Funds distinguish operating revenues and expenses from non-operating items Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary funds principal ongoing operations The principal operating revenues of the Districts proprietary funds are the net charges to customers for water usage Operating expenses include expenses on source and pumping operations and maintenance water treatment transpOliation and distribution operations and maintenance customer account administrative and general and depreciation on capital assets All revenues and expenses not meeting this definition are reported as non-operating income and expenses Rental revenues from various wireless cellular companies are treated as non-operating income
Utility Plant
Utility plant is stated at cost and depreciation is calculated on the straight-line method at rates established by the Maine Pue Useful lives pursuant to Chapter 680 of the Maine Pue range from 5 to 100 years Utility property retirements are charged in total to the accumulated depreciation account when they occur
Capitalization Policy
Expenditures that materially increase values change capacities or extend useful lives are capitalized The amounts charged to utility plant accounts represent all reasonable and necessary costs including labor materials overhead equipment charges and interest costs incurred during the construction period Routine maintenance and repairs are expended as incurred
14
Page 24 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 ami 2007
NOTE I - SUMMAR Y OF A CCOUNTING POLICIES (Continued)
Contributions in Aid of Construction
Pursuant to GASB Nos 33 and 34 contributions in aid are reported as income
Cash and Cash Equivalents
For purposes of the statement of cash flows the District considers all highly liquid investments with an initial maturity of three months or less to be cash equivalents
Inventory
Materials and supplies inventories are valued at the lower of cost or market using the weighted average cost method
Unamortized Bond Issue Costs
Costs incurred to issue long-term bonds together with discounts allowed at the time ofpurchase are amortized on a straight-line basis over the term of the bond issue Amortization expenses for 2008 and 2007 were $699 and $793 respectively
Allowance for Bad Debts
The District uses the allowance method to account for uncollectible accounts receivables The allowance for doubtful accounts is based on prior years experience and managements analysis of possible bad debts
Use of Estimates
The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the rep0l1ed amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and reported amounts of revenues and expenses during the repol1ing period Actual results could differ from those estimates
15
2008 Annual Report Page 25
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 2 - DEPOSIT AND INVESTMENTS
Custodial Credit Risk
Custodial credit risk is the risk that in the event of the banks failure the District will not be able to recover the value of its deposits and investments that are in the possession of an outside party
Deposits
As of December 312008 $201645 of the Districts bank balance of $451659 was subject to custodial credit risk as follows
Collateralized with securities held by the pledging bank in the District s name $ 20164~
Investments
The State of Maine authorizes the District to invest in obligations backed by the US government and agencies repurchase agreements and certain corporate stocks and bonds
The Districts MBIA-Class investment is in a local government investment pool designed to make the managing of public funds safer and easier to access The investment is backed by corporate bonds US Treasury and Agency bonds mortgage backed securities and a money market fund The MBIA - Class investment pool is rated AAA-VI
At December 31 2008 investments consi sted of the following
Fair Market Maturity Value
MBIA Class Investment Pool NA U14442
16
Page 26 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 3 - OTHER SPECIA L FUNDS
The Board of Trustee s has internally restricted funds for future use These special fund balances as of December 312008 and 2007 are as follows
Water Supply Protection Fund
Pursuant to Sec 135-A MRSA Sec 6113 of State of Maine law a consumer-owned water utility may establish a water supply protection fund to which a sum may be credited annually from surplus funds The balance of the fund as of December 31 2008 and 2007 was $447458 and $210939 respectively Please refer to Note 9 for further discussion of this fund
System Development Fund
In accordance with the Maine P Uc regulations the District is authorized to impose a charge to customers who expand their water capacity All funds collected must be segregated and maintained in a separate interest bearing account and the revenue dedicated as required by 1m The District submits to the Maine PUc a financial activity repoli annually The balance of the fund as of December 31 2008 and 2007 was $1033 and $1 008 respectively
Other Post-Retirement Benefits Fund
In accordance with Statement of Financial Accounting Standards (SFAS) No1 06 as amended by No 132 Employers Disclosure about Pensions and Other Post-Retirement Benefits the District provides certain health care and sick time benefits for retired employees Substantially all of the District s employees may become eligible for those benefits if they reach normal retirement age while working for the District The District started funding the Other Post-retirement Benefits in 2006 The cash balance at December 312008 and 2007 was $225952 and $93171 respectively The net periodic benefits cost based on the actuarial repOli for the years ending 2008 and 2007 were $143026 and $121666 respectively
NOTE 4 - ACCOUNTS RECEIVABL E - TRA DE
The amount for accounts receivable is shown as net of the allowance for bad debts as follows at December 31
2008 2007
Accounts Receivable $ 231 891 $ 255602
Less Allowance for Bad Debts (7 809) (8234)
$ 224Q82 $ 247 36pound
17
2008 Annual Report Page 27
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 5 - UTILITY PLAN T AND EQUIPMENT
The following is a summary of property plant and equipment at December 31
Depreciation Rate Beginn ing Add itions Retirement Ending
Organizational Costs N A $ 50709 $ 0 $ 0 $ 50709 Land N A 28 19729 154 0 2819883 Structures 2 - 3 4042463 29352 0 4071 815 Impounding Dams
And Reservoirs 2 58443 6834 0 65277 Intake and Suction
Mains 15 17455 0 17455 Wells 2 855 590 296 0 855 886 Pumping Equipment 4 1833 137 22735 0 1855872 Purification
Equipment 2 1236332 49608 0 1285 940 Tanks and Standpipes 133 - 4 2530785 0 0 2530785 Transmission and
Distribution Mains 1 24363767 695255 (145825) 24913197 Services 3 4458076 341739 (7450) 4792365 Meters 4 14 15310 66510 (25998) 1455822 Fire Hydrants 15 782158 39749 (4200) 817707 General Equipment 10 1775969 148557 (254553) 1669973
46239923 1400789 (438026) 47202686 Less Accumulated
Depreciation (12138279) (845522) 437970 (12545831 ) Construction Work in Progress 0 5671098 0 567098 Net Property and
Equipment $ 34JOL644 $ U22J65 $ (56) $3522953
The depreciation expense for the years ended December 31 2008 and 2007 was $845522 and $807932 respective ly
18
Page 28 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 6 - LONG-TERM DEBT
Bonded indebtedness and land mortgage payable including amounts due currently are summarized as follows at December 31
Bonds Payable
Issue Maturity Beginning Ending Rate Date Date Balance Addition Retirement Balance
500 -785
613 - 675 522 - 652
209 - 429
300 - 570 180 - 625
284
7-88 5-91 10-94
10-03
10-05 10-06
11-08
November 20 18
October 20 11 November 2014
November 2018
November 2020 November 202 1
October 2028
$ 748386
300000 420000
916666
866668 933334
0 4185054
$ 0
0 0
0
0 0
757350 757350
$ (48793)
(75 000) (60000)
(83333)
(66666) (66666)
0 (400458)
$ 699593
225000 360000
833333
800002 866668
757350 4541946
Mortgage Payable - Land 42 11-07 October 2016 900000
$ 5085054 $ _ ----0
0 _ (100000)
11500458) 800000
5341946
Current
Long-term
$ 500458
4584596
$ 5085054
$ 529363
4812583
5341946
Annual scheduled maturities of long-term debt are as follows
Year Principal Amount
Interest Amount
2009 2010 2011 20 12 201 3
2014-2018 2019 - 2023 2024 - 2028
$ 529363 530526 531741 476012 477847
2031768 533937 230752
liJ1L946
$ 250295 225756 197964 170178 145 938 387751
64444 20027
$ 14623 53
19
2008 Annual Report Page 29
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 7 - CAPITAL LEASES
During 2007 the District leased equipment under an agreement that is classified as capital leases The cost of the equipment under capital lease is included in the statement of net assets as utility plant in service in the amount of$114298 Accumulated amortization of the leased equipment at December 312008 and 2007 was $19559 and $8129 respectively Amortization of assets under capital leases is included in depreciation ex pense The capital lease was paid in full in 2008
NOTE 8 - DEFERRED CREDIT
At December 31 2008 and 2007 the deferred credits consisted of
Customer Advances for Construction
The District receives advances for construction from or on behalf of customers Unused advances are refunded to the customers once the projects are completed Customers advances aggregated to $340766 and $24837 1 in 2008 and 2007 respectively
Deferred Bond Interest
Refunds received from bond refinancing are capitalized and amortized over the remaining life of the bond decreasing interest expense in the current and subsequent years The total reduction of interest expense for years ended 2008 and 2007 was $12862 and $15 I 04 respectively Deferred bond credit for the years ended 2008 and 2007 was $593 11 and $72173 respectively
NOTE 9 - APPROPRIA TIONS OF NET ASSETS
The District has establ ished appropriated net assets for various purposes At December 312008 and 2007 appropriated net assets were as follows
Funded Debt Retired Through Surplus
The Di stricts policy is to appropriate fro m net income annually an amount equal to the principal payment of the bonds Appropriations at December 31 2008 were $400458 The appropriated funded debt retired through surplus balance at December 31 2008 and 2007 was $13 3605 02 and $12960044 respectively
20
Page 30 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 9 - APPROPRIA TIONS OF NET ASSETS (Continued)
Water Supply Protection Reserve
Pursuant to Sec 135-A MRSA Sec 6113 of State of Maine law a consumer-owned water utility may establish a water supply protection fund to which a sum may be credited annually from surplus funds The annual credit may not exceed 5 of the prior years total revenue Interest earned in the fund must remain in the fund and be used solely for the purposes of the fund For the year ended 2008 there was an adjusted Public Utility Commission calculated net income of $255566 and a maximum allowed appropriation of $274988 Due to lack of operating cash the Board of Trustees decided not to appropriate in 2008 By Maine state law the District is allowed to appropriate within one year after the District s year end The Board reserves the right to exercise this option The interest income for the years ended 2008 and 2007 was $9287 and $17483 respectively The cumulative balance of the reserve at December 31 2008 and 2007 was $447426 and $438139 respectively
Mortgage Payment Appropriation
The District appropriates from net income annually an amount equal to the years principal payment on the mortgage Appropriations for the year ended 2008 was $100000 The appropriated mortgage payment balance at December 31 2008 and 2007 was $450000 and $350000 respectively
NOTE 10 - EMPLOYEE RETIREMENT PLAN
Effective july 1 1996 the District became a participant of the Maine State Retirement Systems (MSRS) cost sharing multiple employer consolidated retirement plan Accordingly due to the consolidation details ofthe pension obligation pertaining to the District can no longer be presented Additional information may be obtained from the MSRS
Under the participating local district (PLD) consolidated retirement plan participants contribute 65 of earnable compensation The Districts contribution to the plan is approximately 3 of earnable compensation This amount is either increased or decreased by the amortization of the Districts Initial Unpooled Unfunded Actuarial Liability (IUUAL) over the next 9 years from july 1 2006 The Districts net contributions for the years ended 2008 and 2007 were $44531 and $43160 respectively
Employees participating are eligible for normal retirement upon attaining the age of sixty and fi ve or more years of service or early retirement after compl eting twenty-five or more years of creditable service Vested participants are entitled to a retirement benefit equal to a fraction of the average final compensation multiplied by the years of membership service (discounted for early retirement)
21
2008 Annual Report Page 31
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 11 - INCOME TAXSTATUS
The District qualifies as a tax exempt organization under the provisions of the Internal Revenue code and is not subject to any State or Federal income taxes
N OTE 12 - 7 TEST
Pursuant to Chapter 670 of the Maine Pue regulations a water utility must annually determine if in of any three consecutive years its adjusted net income has equaled or exceeded 7 of the utilityS annual operating expenses This test is calculated by multiplying 7 of the total utility operating expenses which are composed of operation and maintenance expenses depreciation and amortization and taxes other than income taxes
For years ended 2008 and 2007 the Districts adjusted net income did not equal or exceed 7 of its annual operating expenses
NOTE 13 - RISK MANA GEMENT
The District is exposed to various risks of loss related to torts theft of damage to and destruction of assets errors and omissions and natural disasters for which the District carries commercial insurance Based on the coverage provided by commercial insurance purchased the District is not aware of any material actual or potential claim liabilities that should be recorded at December 31 2008 Settled claims have not exceeded insurance coverage for any of the past three fiscal years
Litigation
The District is subject to certain legal proceedings and claims which arise in the normal course of conducting its activities In the opinion of management the District has defensible positions
NOTE 14 - REVENUE FROM OPERA TING LEASES
The District leases various water tank sites to wireless cellular companies under long-term operating leases The leases are primarily five-year terms with consecutive renewal terms Rental increases are generally equal to the change in the CPI index during such year Rental revenues are recognized as earned over the term of the leases For years ended 2008 and 2007 total rental revenue was $253285 and $224054 respectivel y
22
Page 32 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 312008 and 2007
NOTE 15 - OPERA TING LEASE COMMITMENT
The District entered into a five-year agreement to license accounting software equipment and services with an application service provider The agreement expired on June 30 2008 and was renewed for a three-year period which commenced on July 1 2008 Under the agreement the District is obligated to pay minimum annual license fees as follows
Year Amount 2009 $ 60727 2010 60727 2011 30364
License fees for the years ended 2008 and 2007 were $54413 and $48098 respectively
NOTE 16 - PRIOR PERIOD ADJUSTMENT
The District has restated its previously issued 2007 financial statements due to advances for construction in the amount of$I006382 This liability represents many years of accumulation of monies given to the District by customers for projects to be done for them The monies had been used and the projects had been completed The utility assets had been transferred to the District This liability occurred before the adoption of GASB Statement No 34 As a result of the adjustment the 2007 beginning net assets were increased by $1006382
NOTE 17 - SUBSEQUENT EVENT
In preparing these financial statements the District has evaluated events and transactions for potential recognition or disclosure through October 262009 the date the financial statements were available to be issued
Since early 2005 the District has been involved in a series of disputes over its metering policy and system development charge (SOC) as it relates to a large seasonal cottage complex located in the Town of Wells Despite the Maine Public Utility Commissions (MPUC) upholding ofthe Districts metering policy this developer has continued to dispute the calculation ofthe appropriate SDC as it relates to this complex This same developer was an intervenor in the Districts annual Tariffupdate filed in May 2006 This Tariff was subsequently approved on February 7 2008
During 2008 the Maine Supreme Court upheld the Districts individual metering policy and therefore the only matter left to resolve with this issue is for the MPUC to decide on the revised SOC rate filing In January 2009 the District and the developer signed a settlement agreement which formed the basis for a stipulation agreement that has been submitted to the MPUC for inclusion with the SDC filing The Di strict subsequently received $28 633 in the form of additional SDCs from the developer in April 2009 The MP UC approved the new SDC tariffwith an effective date of July 21 2009
23
2008 Annual Report Page 33
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 18 - RECLASSI FICA TIONS
Certain reclassifications have been made to the prior years financial statements to conform to the cun-ent year presentation These reclassifications had no effect on previously reported results of operations or net assets
24
Page 34 2008 Annual Report
KENNEBUNK KENNEBUN KPORT AND WELLS WATER DISTRICT DECEMBER 31 2008 and 2007
SUPPLEMENTARY INFORMATION
Gerry Talbo Roye r Falmollth Mai ll e
2008 Annual Report Page 35
KENNEBUNK KENNEBUNKPORT AND WELLS VATER DISTRICT Schedule 1 SCHEDULES OF CHANGES IN NET ASSETS
YEAR ENDED DECEMBER 312008 (With Comparative Totals for 2007)
Appropriated Water Supply
Protection Funded Debt Fund Contributions (Restated)
Retired Mortgage and Restricted in Aid of 2008 2007 Through Surplus Payment Reserves Construction UnaPEropriated Total Total
BALANCES - BEGINNING OF YEAR $ 12960044 $ 350 000 $ 439148 $ 0 $ 15374845 $ 29124037 $ 28 114927
1et Income Contributions in Aid for Construction Transfer of the 8aJance of Contribution in Aid Cunent Year Loan Pri ncipal Payments Current Year Appropriation
BALANCES - END OF YEAR $
0 0 0
400458 0
13360502 $
0
0 0
JOO OOO 0
450000 $
93 12
0 0 0 0
448460 $
0 282333
(282333) 0 0 0 $
564972
0 282333
(500 45 8)
0 15721 692 $
574284
282333 0 0 0
29980654 $
572376 436734
0 0 0
29 124037
N
Berry Talbot Royer Falmourh Maine
VI
Page 36 2008 Annual Report
Sc hedul e 2
KENNEBlI NK KENNEBUNKPORT AND WE LLS WATER DISTRICT SCHEDULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
2008 2007 SOU RC E AND PUMPING OP ERA nONS
Labor $ 106640 $ I 12706 Office r 74 12 858 1 Pensions and Benefits 82777 8236 5 Purchased Water 23 67 4454 Purchased Power 242 197 2 147 14 Transportation Expense 38 80 383 5 In su rance - Vehicles 697 178 5 Materials and Suppl ies 1868 15 16 Con tractua I Services 20419 56024 Insurance - Workers Compensat ion 3665 3340
Tota l Source an d Pumping Operations 471922 489320
SOURCE AND PUMPING MAINTENANCE Labor 169 5 I 6 14 6957 Officer 11 782 11 189 Pensions and Benefits 131583 107395 Materia ls and Supplies 711 63 711 53 Co ntractu al Services 18 132 45784 Transportation Expense 6 167 5000 Insurance - Veh ic le s 1 108 2328 Insurance - Workers Compensation 5826 4355
Total Source and Pumping Maintenance 415277 394 161
WAT ER TREATMENT EXPENSES Labor 177355 173732 Officer 12328 13228
Pens ions and Benefits 137668 126962 Purchased Power 17500 15891
Materials and Suppli es 23414 196 11
Chemicals 178 805 73900
Contractual Services 20340 18359
Transportation Expe nse 6452 5911
Insu rance - Vehicles 1 159 2752
In surance - Workers Compensat ion 6095 5 149
Tota l Water Treatme nt Expenses 581116 555495
TRANSPORTATION AND DI STRIBUTION EXPENSES - OPERAnONS Labor 351966 32075 3
Officer 24464 24422
Pensi ons and Benefits 273205 234404
Purchased Power 12 00 I 10339
Materials ane Supp li es 75 87 10 673
Conu-actual Services 150 I 1285
Tran sportation Expense 12805 10 914
Insuran ce - Vehi cles 230 I 5080
Insurance - Wo rkers Co mpensatio n 12096 9506
TOla l Tran spo rtati on and Distribution Expenses - Upetat ions 697 926 627 376
Berry 1 Ibol Ro er r tl muul ll ivla lne 26
2008 Annual Report Page 37
Schedule 2 (Continued)
KENNEB UNK KE INEBUNKPORT AN D WELLS WATER DISTRICT SCHED ULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
TRA NSPORTATION AND DlSTR IBlJTJO N EXPENSES - MAINTEN ANCE Labor Oficer Pensions and Benefits Materials and Suppl ies Contractual Services Transportation Expense In su ran ce - Vehicles Insurance - Worke rs Compensation
Total Transportation and Distribution Expenses - Maintenance
$
2008
232048
16128 180 i 22 71269
66011 8442
1517
7975
583512
$
2007
228327
17385 i 66 860 104312
491 37
7769
36 16
6767
584 173
CUSTOMER ACCO UNTS EXP EN SES La bor Officers Pensions and Benefit s Materials and Sup plies Contractual Serv ic es Transpotation Expense Insurance - Vehicles Insurance - Workers Compensat ion
Bad Debt Expense Total Customer Accou nt Expenses
146412
3525 i 79508
4 i 68 8
64369
5327
957 3520
0
377032
136 671
32435
11 4838
37394
67 329
4650
2165
4657
6526 406 665
ADM IN ISTRATIVE AND GENERAL EXPENSES Labor Officers Pens ions and Benefi ts Purchased Power Materials and Supplies Contractual Services Professional Regulation Insu rance - Ge neral Liability Transportation Expense Insurance - Vehicles In surance - Workers Compensation Miscellaneous Expense
Total Administrative and Ge neral Expenses
228650
135678
264422
8834
73607
96966
52707
42416
83 19
1495
11707 20285
945086
229567
130348 244414
8023 7467 1
98996
0 44498
7811
3636
991 2 17753
869629
TOTAL OPER ATING EXPE NS ES $ 407 1871 $ 3926819
Berry Talbo Royer r Imouh ld ~lIlc 27
Page 38 2008 Annual Report
2008 OPERATIONAL REPORT
PERSONNEL
Education
The Districts employees attended several educational meetings and seminars covering many subjects such as
Forklift Safety Hearing Protection Electrical Safety HDPE Piping Systems Confined Space Back Injury Protection AC Systems Program Respiratory Protection Bloodborne Pathogens Water Utility Symposium Trenching amp Excavation Class 52 Pipe Alternatives Field Biological Hazards Certification Exam Review Construction Excavation Hazardous Communication LockoutTagout Training Arc Flash amp Blast Protection Introduction to SCADA Care of Emergency Generators Cross Connection Control Water System Master Planning 2005 National Electrical Code Healthy amp Productive Workplace Personal Protection Equipment Hands on Disinfection with Chlorine Incident Command System (ICS) Cross Connection Control Certification National Incident Management System (NIMS)
SERVICES
New Installations Renewals Total Active Services
183 149 10538
METERI NG
Meters
Number in service at beginning of year 12558 New installations 178 Number in service at end of year 12736
Meters serving seasonal customers are installed in the Spring and after removal during the Fall are tested and repaired as needed then stored for the winter Area plumbers set seasonal meters in a cooperative program along with District personnel which is not only beneficial to the District but to the customer and the plumber as well As a result of the cooperation received from the area plumbers the success of the program has continued
2008 Annual Report Page 39
MAINS
DISTRIBUTION MAINS IN SERVICE (FEET)
SIZE 2007 ADDED RETIRED 2008 Deep 20 66751 2578 69329 Deep 16 86240 684 86924 Deep 12 142867 2721 145588 Deep 10 145845 101 3700 142246 Deep 8 308564 2342 1331 309575 Deep 6 164042 67 6299 157810 Deep 4 18137 125 18262 Surface 4 3801 3801 Deep 3 9310 9310 Surface 3 18122 18122 Deep 2~ 634 634 Surface 2~ 388 388 Deep 2 59481 238 248 59471 Surface 2 26586 240 26346 Deep 1~ 918 918 Surface lYz 7062 7062 Deep lW 3225 3225 Surface lX 3034 3034 Deep 1 10257 10257 Surface 1 20449 240 20689 Deep 2856 2856 Surface 3915 3915
1102484 9096 11818 1099762
GATE VALVES INSTALLED
1 lX 2 4 6 8 10 12 16 20
1 3 3 19 4 8 2
Page 40 2008 Annual Report
2008 MAINS INSTALLED
TOWN LOCATION SIZE MATERIAL LENGTH REMARKS
Kennebunk Alewive Road 8 0 1 2 Main Relay 10 01 2
12 PE 240 12 01 732
Independence Park Dr 8 DI 25
Wilbery Lane 8 DI 185 Main Relocation Port Road 8 DI 3
12 DI 67
High Street 8 DI 120 Main Relocation
Kennebunkport Fishers Lane 16 DI 684 Main Relay
Wells Devito Lane 2 Copper 3 Main Relay 4 PE 125
Orchard Lane 1 PE 240 Seasonal Main Relay
Island Beach Road 6 01 49 Main Relay 8 PVC 226
Ocean Avenue 2 Copper 12 Main Relay 10 DI 45
Webhannet Drive 6 DI 2 Main Relay 10 DI 21
12 DI 732
Post Road (Route One) 20 DI 1235 Main Relay
Avandah Way 8 DI 28
Kimball Lane 8 DI 24
Bourne Lane 10 DI 33
Buzzell Road 8 01 180 Main Extension
Gateway Drive 12 PVC 568 Main Extension
Heritage Drive 12 PVC 382
Harriseckett Road 8 DI 964 Main Extension
Charles Wesley Court 8 PVC 540
Ogunquit Route One 8 DI 36 Main Relay
20 DI 1343
Kings Lane 8 01 6
Belm Lane 6 DI 16
8 DI 3
Kingfield Lane 2 Copper 16
Grasshopper Lane 2 Copper 7
Biddeford Second Street 2 PE 200 Main Extension
TOTAL 9096
2008 Annual Report Page 41
HYDRANTS
During 2008 4 public and 14 private hydrants were insta lled and 0 private hydrants became public making a total of 695 publ ic and 229 private hydrants in t he Districts system
NEW INSTALLATIONS
Town No Ow nership Location
Kennebunk 1 Private Shoppers Vi llage Wells 1 Private Heritage Drive Wells 2 Private Charles Wesley Court Wells 2 Private Sylvan Way Forest Village North Wells 1 Private CVS Pharmacy Wells 7 Private Sea Glass Village Wells 1 Public 208 Post Road
HYDRANT REPLACEMENTS
Town No Ownership Location
Kennebunk 1 Public 103 Brown Street Kennebunk 1 Private Shoppers Village Kennebunk 1 Public Sea Road Kennebunk 1 Public Port Road at Wilbery Lane Kennebunk 1 Public 81 Western Avenue Kennebunk 1 Public 120 Brown Street Wells 1 Public Post Road at Kimball Lane Wells 1 Pu blic Eldridge Road at Webhannet Drive Wells 1 Pu blic Web han net Drive at Donald Lane Wells 1 Public Ocean Avenue at Marsh Street Wells 1 Public Ocean Avenue at Tibbetts Avenue North
Wells 1 Public 215 Ocean Avenue
Wells 1 Public Ocean Avenue at Bourne Avenue Ogunquit 1 Public Captain Thomas Road at Partridge Drive
Ogunquit 1 Public Route One at Kings Lane
HYDRANTS TRANSFERRED FROM PRIVATE TO PU BLIC
Tow n No Ownership Locat ion
None
Page 42 2008 Annual Report
MONTHLY PUMPING RECORDS
Gallons Pumped
Amended 2007 2008
January 49415700 47321300 February 48910100 44812500 March 53842900 49171100 April 55060400 59601800 May 89711500 92797350 June 123139500 118078400 July 152963200 151165700 August 161378650 139932600 September 118087130 104318400 October 88548 100 74069700 November 54764500 54315900 December 50257200 57684000
Subtotal (KKWWD) 1046078800 993268750 (BiddefordSaco) 4176450 323500
TOTAL 1050255250 993592250
MONTHLY SNOW AND RAINFALL
2007 2008 Snow Rain Snow Rain
Inches Inches Inches Inches
January 53 266 170 176
February 203 383 568
March 241 219 222 487
April 259 789 478
May 271 248
June 335 427
July 541 792
August 183 331
September 242 1184
October 463 322
November 09 4 29 485
December 409 161 258 391
Totals 1174 3899 1031 5411
2008 Annual Report Page 17
Other Post Employment Benefits Fund (OPEBF)
2008 and 2007 Fund Balance 2008 2007 Difference
Fund Balance 225 952 $ 931T $ 132~ 1425
Significant Budget Variances
The District is not legally required to adopt budgetary accounting and reporting However an annual budget is prepared by management and approved by the Board of Trustees The budget is prepared for the operating revenues and expenses
Significant Capital Asset and Long-term Debt Activity
Every year the Superintendent prepares the capital budget with input from the management staff He submits this to the Board of Trustees for approval If a capital expenditure is incurred during the year which is not included in the capital budget the Superintendent will submit this expenditure to the Board of Trustees for supplemental approval
Overall utility property increased by $96 million from $4624 million to $4720 million The allowance for depreciation grew by $41 million and construction work in progress increased by $57 million Net utility property increased from $3410 million in 2007 to $3522 million in 2008
Long Term Debt
During 2008 the District borrowed $8 million in a 20 year serial bond from the Maine Municipal Bond Bank for a large water main replacement project The District also retired $5 million oflong term debt
The total bonded debt (both the Long-term debt and the current portion) activity for 2008 is detailed below
Beginning Balance Issues Retires End Balance
$5085054 $152350 [$500458) ~1946
REQUESTS FOR INFORMATION
This financial report is designed to provide a general overview of Kennebunk Kennebunkport and Wells Water Districts finances Questions concerning any of the information provided in this report or requests for additional financial information should be addressed to Wayne A BrockWay Tfeasurer KKampW Water District PO Box 88 Kennebunk ME 04043
9
Page 18 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT DECEMBER 31 2008 and 2007
BASIC FINANCIAL STATEMENTS
Berry Ta lbot Royer Fa lmouth Maine
2008 Annual Report Page 19
Exhibit A
KENNEBUNK KENNEBUN KPORT AND WELLS WATER DISTRICT STATEMENTS OF NET ASSETS
DECEMBER 31 (Restated)
ASSETS 2008 2007
Current Assets
Cash and Cash Equi va lents $ 4313 14 $ 974870
Accounts Receivab le - Trade Net 224082 247368
Accounts Receivable - Other 1839 131 6
Bond Proceeds Recei vab le 470577 0
Materials and Supplies Inventory 204504 2104 14
Prepaid Expenses 88 51 2 876 19
Total Current Assets 1420828 15215 87
Other Special Fund s Water Supply Protection Fund 44 745 8 210939
System Development Fund 1033 1008
Other Post Employment Benefits Fund (OPEBF) 225 95 1 93171
Total Other Special Funds 674442 305 11 8
Utility Plant in Service 47202686 4623 992 3
Less Accumul ated Depreciati on ( 125 4583 1) (12138279)
Net Utility Pl ant in Service 34656855 34 101 644
Construction Work in Pro gress 567098 0
Net Utility Plant 352 23953 34 10 1644
Other Property Non-Utility Property 225 91 22 591
Deferred Charges
Un amorti zed Bond Issue Costs 7503 71 04
TOTAL ASSETS 37 34 93 17 35 958 044
LIABILITIES
Current Liabi lities
Accounts Paya ble 27 1511 10 7 173
Other Accrued Liabilities 2588 57 22 2945
Capital Lease 0 56882
Current Portion of Long-Term Debt 529363 50045 8
Total CurTent Li ab iliti es 105973 I 887 458
Long-Term Debt 4 8 12583 4 584 596
Deferred Credits Customer Adv ances for Construction 340766 2483 7 1
Deferred Bond Interest 59 3 I I 72 173
TOlal DefelTed Cred its 400077 320544
Post Retirement Benefits 1096272 1041409
TOTAL LIABILITIES 7368663 68 34 007
liT ASSETS
In ves led in Capital Assets Net of Relaled Debt 29 88 95 10 29023 694
Unrestricted 9 1144 100 3 43
TOTAL NET ASSETS $ 29 9806 54 $ 29 12403 7
The Accompanying Notes are an Integral arl of These Statements
Ile ry Talbo Ro) ltI Flmouth Maille 10
Page 20 2008 Annual Report
Exhibit B
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT STA TEMENTS OF REVENUES EXPENSES AND CHAN GES IN NET ASSETS
YEARS ENDED DECEMBE R 31
(Restated) 2008 2007
OPERA TING REVENUES Metered-Residential $ 3218 754 $ 3184295 Metered-Commercial J 3523 74 1365368 Public Fire Protection 606420 597781 Private Fire Protection 102000 97016 Local Municipalities 491 55 48181 Miscellaneous Service Revenues 8566 10695
Total Operating Revenues 5337 269 5303336
OPERA TING EXPENSES Operation and Maintenance (Schedule 2) 407 187 1 3926819
Depreciation 845522 807932
Total Operating Expenses 491 73 93 473475 1
OPERA TING INCOME 419876 568585
NON-OPERA TING INCO ME Rental Revenues 253285 224054
Interest Income 20405 51845
Merchandise and Jobbing Income 3089 51 72
Miscel laneous Non-Utility Income 589 4676
Gain on Disposal of Utility Plant 164767 deg Total Non-Operating Income 442135 285747
NON-OPERATING EXPENSES Interest Expense 244762 240859
Taxes Other than Income 40691 39747
Amortization of Bond Issue Costs 699 793
Miscellaneous Non-Utility Expense 1575 55 7
Total Non-Operating Expenses 287727 281 95 6
CHANGE IN NET ASSETS BEFORE CONTRIB UTIONS 574284 572376
CONTRIB UTIONS Main s Services Meters and Hydrants 282333 436734
CHANGE IN NET ASSETS 8566 17 10 09 11O
NET ASSETS - AT BEGINNING OF YEAR 291 24 037 28114927
NET ASSETS - AT END OF YEAR $ 29980654 $ 29 1240 37
The Accompanying NOl es are an Integral Part oj Th ese Sta tements
J I Berry Tal bot Rover Fal mouth Mnin~
2008 Annual Report Page 21
Ex hibi t C
KENNEBUN K KENNEBUN KPORT AND WELLS WAT ER DISTRICT
STATEMENTS OF CASH FLOWS YEARS ENDED DECEMBER 31
2008 2007 CASH FLOWS FROM O PERATING ACTIV ITIES
Cash Rece ived from Customers $ 536627 1 $ 52998 17
Cash Payme nts to Suppliers and Contractors ( 1157 11 9) ( 1321 240)
Cash Payments to Employee Serv ices (2697475) (2584039)
Net Cash Provided by Operating Acti vities 15 11 677 1394538
C ASH FLOWS FROM CAPITAL AND fmL ATED FI NANCI NG ACTIVITI ES Proceeds from Lo ng -Tenn Borrowings 286 773 900000
Re payment of Long -Tenn Debt (557340) (554 683)
Transfer of Funds from (to) the Water Supply Protection Fund (227 200) 252502
Transfer of Funds from (to) the Other Post Employment Benefits ( 132 780 ) 70608
Proceeds from Sa le of Fixed Assets 57 4123
Gain on Sale afF ixed Asse ts 164767 0 In terest Paid (259 630) (25 I 3 48)
Acqui si ti ons and Construct ion of Operating Property ( 1967888) (2 548664)
Payment of Bond Issue Costs ( 1099) 0
Contributi ons in Aid of Cons tructi on Received 374 728 54 6046
Net Cash Used by Capital and Related Financ ing Acti viti es (231961 2) (15 8 1416)
CASH FLOWS FROM INVESTING ACTIVITIES Rent In come 253285 22 4054
Interest Income Recei ved 20405 5 1845
Reinv ested I nves tm ent In come ( 17497) ~ Net Cash Provided by Inves ting Activ ities 264 379 258402
NET INCREASE (DECREASE) IN CASH AND CASH EQ UIVAL ENTS (5435 56 ) 71 524
C ASH AND CASH EQUIVALENTS - BEGINNING OF YEAR 974 870 9033 46
CASH AND CASH EQUIVALI~NTS - END OF YEAR $ 431 314 $ 974870
RE CONCILIATION OF OPERATING INCOME TO NET CASH PRO VIDE D BY OPERAT1NG ACTIVITIES
Operating Income $ 419876 $ 568585
De prec iation 845522 807932
Jobbing Income 3089 5172
Miscellaneous Non-Utility Income 589 553
Taxes Other tha n I ncome (40691) (39 747 )
Mi sce llaneous No n-Utili ty Expense ( 1575) (557)
Changes in Asse ts and Liab i Iiti es (Increase) Decrease in
Accounts Receivab le 22763 ( 10373)
In ventory 5910 26 64 3
Prepa id Ex pense (893) 23395
(Decrease) Increase in Accou nts Payab le 164338 (324 77)
Oth er Acc ru ed Liabi I ities 37886 5824
Post Ret irement Benefits 54 8 63 39588
Net Cash Pro vided by Ope rati ng Acti vi ties $ 1 5 11 677 $ 139453 8
SUPPLEMENTAL DISC LOSURE INFORMATlOl
Equ ipment Purchased Through Non -cash Transactions pound 0 $ I I 1345
The Accompanying Noles arc unlnlegm Por i aThese Slulel11en ll
Beny 1 athol ROI CI Fdimolilh Mai ne 12
Page 22 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 1 - SUMMARY OF ACCOUNTING POLICIES
The summary of significant accounting policies of Kennebunk Kennebunkport and Wells Water District hereinafter called the District are presented to assist in understanding the representations of the District s management who is responsible for their integrity and objectivity These accounting policies conform to accounting principles generally accepted in the United States of America and have been consistently applied in the preparation of the financial statements
Nature of Business
The District was established in 1921 as a quasi-municipal corporation organized by a special act of the Maine State Legislature to provide and maintain a water treatment and distribution system for the inhabitants of the District The District serves the Towns ofKennebunk Kennebunkport Wells Ogunquit and portions of Biddeford Arundel and York The District is governed by a four member Board of Trustees one elected from each of the Towns of Kennebunk Kennebunkp01i Ogunquit and Wells The District is regulated by the Maine Public Utilities Commi ssion hereinafter called the Maine P U C The District extends credit to its customers that consist of residential commercial and governmental entities at regular terms without collateral
Basis of Accounting
The financial statements of the District have been prepared on the accrual basis of accounting and accordingly reflect all significant receivables payables and other liabilities
13
2008 Annual Report Page 23
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 1 - SUMMARY OF ACCOUNTING POLICIES (Contill ued)
Basis of Presentation
The financial statements have been prepared in confonnity with accounting principles generally accepted in the United States of America as applied to governmental units utilizing an enterprise fund to account for its operations that are financed and operated in a manner similar to private business enterprises The intent of the governing body is that the periodic determination of revenues earned expenses incurred and net income is desired for purposes of facilitating management control and accountability The District complies with Governmental Accounting Standards Board (GASB) Statement No 20 relating to Governmental Entities that use Proprietary Fund Accounting and No 34 related to basic financial statements and management discussion and analysis report For enterprise funds GASB Statement Nos 20 and 34 provide the District the option of electing to apply F ASB pronouncements issued after November 30 1989 The District has elected not to apply those pronouncements
Proprietary Funds distinguish operating revenues and expenses from non-operating items Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary funds principal ongoing operations The principal operating revenues of the Districts proprietary funds are the net charges to customers for water usage Operating expenses include expenses on source and pumping operations and maintenance water treatment transpOliation and distribution operations and maintenance customer account administrative and general and depreciation on capital assets All revenues and expenses not meeting this definition are reported as non-operating income and expenses Rental revenues from various wireless cellular companies are treated as non-operating income
Utility Plant
Utility plant is stated at cost and depreciation is calculated on the straight-line method at rates established by the Maine Pue Useful lives pursuant to Chapter 680 of the Maine Pue range from 5 to 100 years Utility property retirements are charged in total to the accumulated depreciation account when they occur
Capitalization Policy
Expenditures that materially increase values change capacities or extend useful lives are capitalized The amounts charged to utility plant accounts represent all reasonable and necessary costs including labor materials overhead equipment charges and interest costs incurred during the construction period Routine maintenance and repairs are expended as incurred
14
Page 24 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 ami 2007
NOTE I - SUMMAR Y OF A CCOUNTING POLICIES (Continued)
Contributions in Aid of Construction
Pursuant to GASB Nos 33 and 34 contributions in aid are reported as income
Cash and Cash Equivalents
For purposes of the statement of cash flows the District considers all highly liquid investments with an initial maturity of three months or less to be cash equivalents
Inventory
Materials and supplies inventories are valued at the lower of cost or market using the weighted average cost method
Unamortized Bond Issue Costs
Costs incurred to issue long-term bonds together with discounts allowed at the time ofpurchase are amortized on a straight-line basis over the term of the bond issue Amortization expenses for 2008 and 2007 were $699 and $793 respectively
Allowance for Bad Debts
The District uses the allowance method to account for uncollectible accounts receivables The allowance for doubtful accounts is based on prior years experience and managements analysis of possible bad debts
Use of Estimates
The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the rep0l1ed amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and reported amounts of revenues and expenses during the repol1ing period Actual results could differ from those estimates
15
2008 Annual Report Page 25
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 2 - DEPOSIT AND INVESTMENTS
Custodial Credit Risk
Custodial credit risk is the risk that in the event of the banks failure the District will not be able to recover the value of its deposits and investments that are in the possession of an outside party
Deposits
As of December 312008 $201645 of the Districts bank balance of $451659 was subject to custodial credit risk as follows
Collateralized with securities held by the pledging bank in the District s name $ 20164~
Investments
The State of Maine authorizes the District to invest in obligations backed by the US government and agencies repurchase agreements and certain corporate stocks and bonds
The Districts MBIA-Class investment is in a local government investment pool designed to make the managing of public funds safer and easier to access The investment is backed by corporate bonds US Treasury and Agency bonds mortgage backed securities and a money market fund The MBIA - Class investment pool is rated AAA-VI
At December 31 2008 investments consi sted of the following
Fair Market Maturity Value
MBIA Class Investment Pool NA U14442
16
Page 26 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 3 - OTHER SPECIA L FUNDS
The Board of Trustee s has internally restricted funds for future use These special fund balances as of December 312008 and 2007 are as follows
Water Supply Protection Fund
Pursuant to Sec 135-A MRSA Sec 6113 of State of Maine law a consumer-owned water utility may establish a water supply protection fund to which a sum may be credited annually from surplus funds The balance of the fund as of December 31 2008 and 2007 was $447458 and $210939 respectively Please refer to Note 9 for further discussion of this fund
System Development Fund
In accordance with the Maine P Uc regulations the District is authorized to impose a charge to customers who expand their water capacity All funds collected must be segregated and maintained in a separate interest bearing account and the revenue dedicated as required by 1m The District submits to the Maine PUc a financial activity repoli annually The balance of the fund as of December 31 2008 and 2007 was $1033 and $1 008 respectively
Other Post-Retirement Benefits Fund
In accordance with Statement of Financial Accounting Standards (SFAS) No1 06 as amended by No 132 Employers Disclosure about Pensions and Other Post-Retirement Benefits the District provides certain health care and sick time benefits for retired employees Substantially all of the District s employees may become eligible for those benefits if they reach normal retirement age while working for the District The District started funding the Other Post-retirement Benefits in 2006 The cash balance at December 312008 and 2007 was $225952 and $93171 respectively The net periodic benefits cost based on the actuarial repOli for the years ending 2008 and 2007 were $143026 and $121666 respectively
NOTE 4 - ACCOUNTS RECEIVABL E - TRA DE
The amount for accounts receivable is shown as net of the allowance for bad debts as follows at December 31
2008 2007
Accounts Receivable $ 231 891 $ 255602
Less Allowance for Bad Debts (7 809) (8234)
$ 224Q82 $ 247 36pound
17
2008 Annual Report Page 27
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 5 - UTILITY PLAN T AND EQUIPMENT
The following is a summary of property plant and equipment at December 31
Depreciation Rate Beginn ing Add itions Retirement Ending
Organizational Costs N A $ 50709 $ 0 $ 0 $ 50709 Land N A 28 19729 154 0 2819883 Structures 2 - 3 4042463 29352 0 4071 815 Impounding Dams
And Reservoirs 2 58443 6834 0 65277 Intake and Suction
Mains 15 17455 0 17455 Wells 2 855 590 296 0 855 886 Pumping Equipment 4 1833 137 22735 0 1855872 Purification
Equipment 2 1236332 49608 0 1285 940 Tanks and Standpipes 133 - 4 2530785 0 0 2530785 Transmission and
Distribution Mains 1 24363767 695255 (145825) 24913197 Services 3 4458076 341739 (7450) 4792365 Meters 4 14 15310 66510 (25998) 1455822 Fire Hydrants 15 782158 39749 (4200) 817707 General Equipment 10 1775969 148557 (254553) 1669973
46239923 1400789 (438026) 47202686 Less Accumulated
Depreciation (12138279) (845522) 437970 (12545831 ) Construction Work in Progress 0 5671098 0 567098 Net Property and
Equipment $ 34JOL644 $ U22J65 $ (56) $3522953
The depreciation expense for the years ended December 31 2008 and 2007 was $845522 and $807932 respective ly
18
Page 28 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 6 - LONG-TERM DEBT
Bonded indebtedness and land mortgage payable including amounts due currently are summarized as follows at December 31
Bonds Payable
Issue Maturity Beginning Ending Rate Date Date Balance Addition Retirement Balance
500 -785
613 - 675 522 - 652
209 - 429
300 - 570 180 - 625
284
7-88 5-91 10-94
10-03
10-05 10-06
11-08
November 20 18
October 20 11 November 2014
November 2018
November 2020 November 202 1
October 2028
$ 748386
300000 420000
916666
866668 933334
0 4185054
$ 0
0 0
0
0 0
757350 757350
$ (48793)
(75 000) (60000)
(83333)
(66666) (66666)
0 (400458)
$ 699593
225000 360000
833333
800002 866668
757350 4541946
Mortgage Payable - Land 42 11-07 October 2016 900000
$ 5085054 $ _ ----0
0 _ (100000)
11500458) 800000
5341946
Current
Long-term
$ 500458
4584596
$ 5085054
$ 529363
4812583
5341946
Annual scheduled maturities of long-term debt are as follows
Year Principal Amount
Interest Amount
2009 2010 2011 20 12 201 3
2014-2018 2019 - 2023 2024 - 2028
$ 529363 530526 531741 476012 477847
2031768 533937 230752
liJ1L946
$ 250295 225756 197964 170178 145 938 387751
64444 20027
$ 14623 53
19
2008 Annual Report Page 29
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 7 - CAPITAL LEASES
During 2007 the District leased equipment under an agreement that is classified as capital leases The cost of the equipment under capital lease is included in the statement of net assets as utility plant in service in the amount of$114298 Accumulated amortization of the leased equipment at December 312008 and 2007 was $19559 and $8129 respectively Amortization of assets under capital leases is included in depreciation ex pense The capital lease was paid in full in 2008
NOTE 8 - DEFERRED CREDIT
At December 31 2008 and 2007 the deferred credits consisted of
Customer Advances for Construction
The District receives advances for construction from or on behalf of customers Unused advances are refunded to the customers once the projects are completed Customers advances aggregated to $340766 and $24837 1 in 2008 and 2007 respectively
Deferred Bond Interest
Refunds received from bond refinancing are capitalized and amortized over the remaining life of the bond decreasing interest expense in the current and subsequent years The total reduction of interest expense for years ended 2008 and 2007 was $12862 and $15 I 04 respectively Deferred bond credit for the years ended 2008 and 2007 was $593 11 and $72173 respectively
NOTE 9 - APPROPRIA TIONS OF NET ASSETS
The District has establ ished appropriated net assets for various purposes At December 312008 and 2007 appropriated net assets were as follows
Funded Debt Retired Through Surplus
The Di stricts policy is to appropriate fro m net income annually an amount equal to the principal payment of the bonds Appropriations at December 31 2008 were $400458 The appropriated funded debt retired through surplus balance at December 31 2008 and 2007 was $13 3605 02 and $12960044 respectively
20
Page 30 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 9 - APPROPRIA TIONS OF NET ASSETS (Continued)
Water Supply Protection Reserve
Pursuant to Sec 135-A MRSA Sec 6113 of State of Maine law a consumer-owned water utility may establish a water supply protection fund to which a sum may be credited annually from surplus funds The annual credit may not exceed 5 of the prior years total revenue Interest earned in the fund must remain in the fund and be used solely for the purposes of the fund For the year ended 2008 there was an adjusted Public Utility Commission calculated net income of $255566 and a maximum allowed appropriation of $274988 Due to lack of operating cash the Board of Trustees decided not to appropriate in 2008 By Maine state law the District is allowed to appropriate within one year after the District s year end The Board reserves the right to exercise this option The interest income for the years ended 2008 and 2007 was $9287 and $17483 respectively The cumulative balance of the reserve at December 31 2008 and 2007 was $447426 and $438139 respectively
Mortgage Payment Appropriation
The District appropriates from net income annually an amount equal to the years principal payment on the mortgage Appropriations for the year ended 2008 was $100000 The appropriated mortgage payment balance at December 31 2008 and 2007 was $450000 and $350000 respectively
NOTE 10 - EMPLOYEE RETIREMENT PLAN
Effective july 1 1996 the District became a participant of the Maine State Retirement Systems (MSRS) cost sharing multiple employer consolidated retirement plan Accordingly due to the consolidation details ofthe pension obligation pertaining to the District can no longer be presented Additional information may be obtained from the MSRS
Under the participating local district (PLD) consolidated retirement plan participants contribute 65 of earnable compensation The Districts contribution to the plan is approximately 3 of earnable compensation This amount is either increased or decreased by the amortization of the Districts Initial Unpooled Unfunded Actuarial Liability (IUUAL) over the next 9 years from july 1 2006 The Districts net contributions for the years ended 2008 and 2007 were $44531 and $43160 respectively
Employees participating are eligible for normal retirement upon attaining the age of sixty and fi ve or more years of service or early retirement after compl eting twenty-five or more years of creditable service Vested participants are entitled to a retirement benefit equal to a fraction of the average final compensation multiplied by the years of membership service (discounted for early retirement)
21
2008 Annual Report Page 31
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 11 - INCOME TAXSTATUS
The District qualifies as a tax exempt organization under the provisions of the Internal Revenue code and is not subject to any State or Federal income taxes
N OTE 12 - 7 TEST
Pursuant to Chapter 670 of the Maine Pue regulations a water utility must annually determine if in of any three consecutive years its adjusted net income has equaled or exceeded 7 of the utilityS annual operating expenses This test is calculated by multiplying 7 of the total utility operating expenses which are composed of operation and maintenance expenses depreciation and amortization and taxes other than income taxes
For years ended 2008 and 2007 the Districts adjusted net income did not equal or exceed 7 of its annual operating expenses
NOTE 13 - RISK MANA GEMENT
The District is exposed to various risks of loss related to torts theft of damage to and destruction of assets errors and omissions and natural disasters for which the District carries commercial insurance Based on the coverage provided by commercial insurance purchased the District is not aware of any material actual or potential claim liabilities that should be recorded at December 31 2008 Settled claims have not exceeded insurance coverage for any of the past three fiscal years
Litigation
The District is subject to certain legal proceedings and claims which arise in the normal course of conducting its activities In the opinion of management the District has defensible positions
NOTE 14 - REVENUE FROM OPERA TING LEASES
The District leases various water tank sites to wireless cellular companies under long-term operating leases The leases are primarily five-year terms with consecutive renewal terms Rental increases are generally equal to the change in the CPI index during such year Rental revenues are recognized as earned over the term of the leases For years ended 2008 and 2007 total rental revenue was $253285 and $224054 respectivel y
22
Page 32 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 312008 and 2007
NOTE 15 - OPERA TING LEASE COMMITMENT
The District entered into a five-year agreement to license accounting software equipment and services with an application service provider The agreement expired on June 30 2008 and was renewed for a three-year period which commenced on July 1 2008 Under the agreement the District is obligated to pay minimum annual license fees as follows
Year Amount 2009 $ 60727 2010 60727 2011 30364
License fees for the years ended 2008 and 2007 were $54413 and $48098 respectively
NOTE 16 - PRIOR PERIOD ADJUSTMENT
The District has restated its previously issued 2007 financial statements due to advances for construction in the amount of$I006382 This liability represents many years of accumulation of monies given to the District by customers for projects to be done for them The monies had been used and the projects had been completed The utility assets had been transferred to the District This liability occurred before the adoption of GASB Statement No 34 As a result of the adjustment the 2007 beginning net assets were increased by $1006382
NOTE 17 - SUBSEQUENT EVENT
In preparing these financial statements the District has evaluated events and transactions for potential recognition or disclosure through October 262009 the date the financial statements were available to be issued
Since early 2005 the District has been involved in a series of disputes over its metering policy and system development charge (SOC) as it relates to a large seasonal cottage complex located in the Town of Wells Despite the Maine Public Utility Commissions (MPUC) upholding ofthe Districts metering policy this developer has continued to dispute the calculation ofthe appropriate SDC as it relates to this complex This same developer was an intervenor in the Districts annual Tariffupdate filed in May 2006 This Tariff was subsequently approved on February 7 2008
During 2008 the Maine Supreme Court upheld the Districts individual metering policy and therefore the only matter left to resolve with this issue is for the MPUC to decide on the revised SOC rate filing In January 2009 the District and the developer signed a settlement agreement which formed the basis for a stipulation agreement that has been submitted to the MPUC for inclusion with the SDC filing The Di strict subsequently received $28 633 in the form of additional SDCs from the developer in April 2009 The MP UC approved the new SDC tariffwith an effective date of July 21 2009
23
2008 Annual Report Page 33
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 18 - RECLASSI FICA TIONS
Certain reclassifications have been made to the prior years financial statements to conform to the cun-ent year presentation These reclassifications had no effect on previously reported results of operations or net assets
24
Page 34 2008 Annual Report
KENNEBUNK KENNEBUN KPORT AND WELLS WATER DISTRICT DECEMBER 31 2008 and 2007
SUPPLEMENTARY INFORMATION
Gerry Talbo Roye r Falmollth Mai ll e
2008 Annual Report Page 35
KENNEBUNK KENNEBUNKPORT AND WELLS VATER DISTRICT Schedule 1 SCHEDULES OF CHANGES IN NET ASSETS
YEAR ENDED DECEMBER 312008 (With Comparative Totals for 2007)
Appropriated Water Supply
Protection Funded Debt Fund Contributions (Restated)
Retired Mortgage and Restricted in Aid of 2008 2007 Through Surplus Payment Reserves Construction UnaPEropriated Total Total
BALANCES - BEGINNING OF YEAR $ 12960044 $ 350 000 $ 439148 $ 0 $ 15374845 $ 29124037 $ 28 114927
1et Income Contributions in Aid for Construction Transfer of the 8aJance of Contribution in Aid Cunent Year Loan Pri ncipal Payments Current Year Appropriation
BALANCES - END OF YEAR $
0 0 0
400458 0
13360502 $
0
0 0
JOO OOO 0
450000 $
93 12
0 0 0 0
448460 $
0 282333
(282333) 0 0 0 $
564972
0 282333
(500 45 8)
0 15721 692 $
574284
282333 0 0 0
29980654 $
572376 436734
0 0 0
29 124037
N
Berry Talbot Royer Falmourh Maine
VI
Page 36 2008 Annual Report
Sc hedul e 2
KENNEBlI NK KENNEBUNKPORT AND WE LLS WATER DISTRICT SCHEDULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
2008 2007 SOU RC E AND PUMPING OP ERA nONS
Labor $ 106640 $ I 12706 Office r 74 12 858 1 Pensions and Benefits 82777 8236 5 Purchased Water 23 67 4454 Purchased Power 242 197 2 147 14 Transportation Expense 38 80 383 5 In su rance - Vehicles 697 178 5 Materials and Suppl ies 1868 15 16 Con tractua I Services 20419 56024 Insurance - Workers Compensat ion 3665 3340
Tota l Source an d Pumping Operations 471922 489320
SOURCE AND PUMPING MAINTENANCE Labor 169 5 I 6 14 6957 Officer 11 782 11 189 Pensions and Benefits 131583 107395 Materia ls and Supplies 711 63 711 53 Co ntractu al Services 18 132 45784 Transportation Expense 6 167 5000 Insurance - Veh ic le s 1 108 2328 Insurance - Workers Compensation 5826 4355
Total Source and Pumping Maintenance 415277 394 161
WAT ER TREATMENT EXPENSES Labor 177355 173732 Officer 12328 13228
Pens ions and Benefits 137668 126962 Purchased Power 17500 15891
Materials and Suppli es 23414 196 11
Chemicals 178 805 73900
Contractual Services 20340 18359
Transportation Expe nse 6452 5911
Insu rance - Vehicles 1 159 2752
In surance - Workers Compensat ion 6095 5 149
Tota l Water Treatme nt Expenses 581116 555495
TRANSPORTATION AND DI STRIBUTION EXPENSES - OPERAnONS Labor 351966 32075 3
Officer 24464 24422
Pensi ons and Benefits 273205 234404
Purchased Power 12 00 I 10339
Materials ane Supp li es 75 87 10 673
Conu-actual Services 150 I 1285
Tran sportation Expense 12805 10 914
Insuran ce - Vehi cles 230 I 5080
Insurance - Wo rkers Co mpensatio n 12096 9506
TOla l Tran spo rtati on and Distribution Expenses - Upetat ions 697 926 627 376
Berry 1 Ibol Ro er r tl muul ll ivla lne 26
2008 Annual Report Page 37
Schedule 2 (Continued)
KENNEB UNK KE INEBUNKPORT AN D WELLS WATER DISTRICT SCHED ULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
TRA NSPORTATION AND DlSTR IBlJTJO N EXPENSES - MAINTEN ANCE Labor Oficer Pensions and Benefits Materials and Suppl ies Contractual Services Transportation Expense In su ran ce - Vehicles Insurance - Worke rs Compensation
Total Transportation and Distribution Expenses - Maintenance
$
2008
232048
16128 180 i 22 71269
66011 8442
1517
7975
583512
$
2007
228327
17385 i 66 860 104312
491 37
7769
36 16
6767
584 173
CUSTOMER ACCO UNTS EXP EN SES La bor Officers Pensions and Benefit s Materials and Sup plies Contractual Serv ic es Transpotation Expense Insurance - Vehicles Insurance - Workers Compensat ion
Bad Debt Expense Total Customer Accou nt Expenses
146412
3525 i 79508
4 i 68 8
64369
5327
957 3520
0
377032
136 671
32435
11 4838
37394
67 329
4650
2165
4657
6526 406 665
ADM IN ISTRATIVE AND GENERAL EXPENSES Labor Officers Pens ions and Benefi ts Purchased Power Materials and Supplies Contractual Services Professional Regulation Insu rance - Ge neral Liability Transportation Expense Insurance - Vehicles In surance - Workers Compensation Miscellaneous Expense
Total Administrative and Ge neral Expenses
228650
135678
264422
8834
73607
96966
52707
42416
83 19
1495
11707 20285
945086
229567
130348 244414
8023 7467 1
98996
0 44498
7811
3636
991 2 17753
869629
TOTAL OPER ATING EXPE NS ES $ 407 1871 $ 3926819
Berry Talbo Royer r Imouh ld ~lIlc 27
Page 38 2008 Annual Report
2008 OPERATIONAL REPORT
PERSONNEL
Education
The Districts employees attended several educational meetings and seminars covering many subjects such as
Forklift Safety Hearing Protection Electrical Safety HDPE Piping Systems Confined Space Back Injury Protection AC Systems Program Respiratory Protection Bloodborne Pathogens Water Utility Symposium Trenching amp Excavation Class 52 Pipe Alternatives Field Biological Hazards Certification Exam Review Construction Excavation Hazardous Communication LockoutTagout Training Arc Flash amp Blast Protection Introduction to SCADA Care of Emergency Generators Cross Connection Control Water System Master Planning 2005 National Electrical Code Healthy amp Productive Workplace Personal Protection Equipment Hands on Disinfection with Chlorine Incident Command System (ICS) Cross Connection Control Certification National Incident Management System (NIMS)
SERVICES
New Installations Renewals Total Active Services
183 149 10538
METERI NG
Meters
Number in service at beginning of year 12558 New installations 178 Number in service at end of year 12736
Meters serving seasonal customers are installed in the Spring and after removal during the Fall are tested and repaired as needed then stored for the winter Area plumbers set seasonal meters in a cooperative program along with District personnel which is not only beneficial to the District but to the customer and the plumber as well As a result of the cooperation received from the area plumbers the success of the program has continued
2008 Annual Report Page 39
MAINS
DISTRIBUTION MAINS IN SERVICE (FEET)
SIZE 2007 ADDED RETIRED 2008 Deep 20 66751 2578 69329 Deep 16 86240 684 86924 Deep 12 142867 2721 145588 Deep 10 145845 101 3700 142246 Deep 8 308564 2342 1331 309575 Deep 6 164042 67 6299 157810 Deep 4 18137 125 18262 Surface 4 3801 3801 Deep 3 9310 9310 Surface 3 18122 18122 Deep 2~ 634 634 Surface 2~ 388 388 Deep 2 59481 238 248 59471 Surface 2 26586 240 26346 Deep 1~ 918 918 Surface lYz 7062 7062 Deep lW 3225 3225 Surface lX 3034 3034 Deep 1 10257 10257 Surface 1 20449 240 20689 Deep 2856 2856 Surface 3915 3915
1102484 9096 11818 1099762
GATE VALVES INSTALLED
1 lX 2 4 6 8 10 12 16 20
1 3 3 19 4 8 2
Page 40 2008 Annual Report
2008 MAINS INSTALLED
TOWN LOCATION SIZE MATERIAL LENGTH REMARKS
Kennebunk Alewive Road 8 0 1 2 Main Relay 10 01 2
12 PE 240 12 01 732
Independence Park Dr 8 DI 25
Wilbery Lane 8 DI 185 Main Relocation Port Road 8 DI 3
12 DI 67
High Street 8 DI 120 Main Relocation
Kennebunkport Fishers Lane 16 DI 684 Main Relay
Wells Devito Lane 2 Copper 3 Main Relay 4 PE 125
Orchard Lane 1 PE 240 Seasonal Main Relay
Island Beach Road 6 01 49 Main Relay 8 PVC 226
Ocean Avenue 2 Copper 12 Main Relay 10 DI 45
Webhannet Drive 6 DI 2 Main Relay 10 DI 21
12 DI 732
Post Road (Route One) 20 DI 1235 Main Relay
Avandah Way 8 DI 28
Kimball Lane 8 DI 24
Bourne Lane 10 DI 33
Buzzell Road 8 01 180 Main Extension
Gateway Drive 12 PVC 568 Main Extension
Heritage Drive 12 PVC 382
Harriseckett Road 8 DI 964 Main Extension
Charles Wesley Court 8 PVC 540
Ogunquit Route One 8 DI 36 Main Relay
20 DI 1343
Kings Lane 8 01 6
Belm Lane 6 DI 16
8 DI 3
Kingfield Lane 2 Copper 16
Grasshopper Lane 2 Copper 7
Biddeford Second Street 2 PE 200 Main Extension
TOTAL 9096
2008 Annual Report Page 41
HYDRANTS
During 2008 4 public and 14 private hydrants were insta lled and 0 private hydrants became public making a total of 695 publ ic and 229 private hydrants in t he Districts system
NEW INSTALLATIONS
Town No Ow nership Location
Kennebunk 1 Private Shoppers Vi llage Wells 1 Private Heritage Drive Wells 2 Private Charles Wesley Court Wells 2 Private Sylvan Way Forest Village North Wells 1 Private CVS Pharmacy Wells 7 Private Sea Glass Village Wells 1 Public 208 Post Road
HYDRANT REPLACEMENTS
Town No Ownership Location
Kennebunk 1 Public 103 Brown Street Kennebunk 1 Private Shoppers Village Kennebunk 1 Public Sea Road Kennebunk 1 Public Port Road at Wilbery Lane Kennebunk 1 Public 81 Western Avenue Kennebunk 1 Public 120 Brown Street Wells 1 Public Post Road at Kimball Lane Wells 1 Pu blic Eldridge Road at Webhannet Drive Wells 1 Pu blic Web han net Drive at Donald Lane Wells 1 Public Ocean Avenue at Marsh Street Wells 1 Public Ocean Avenue at Tibbetts Avenue North
Wells 1 Public 215 Ocean Avenue
Wells 1 Public Ocean Avenue at Bourne Avenue Ogunquit 1 Public Captain Thomas Road at Partridge Drive
Ogunquit 1 Public Route One at Kings Lane
HYDRANTS TRANSFERRED FROM PRIVATE TO PU BLIC
Tow n No Ownership Locat ion
None
Page 42 2008 Annual Report
MONTHLY PUMPING RECORDS
Gallons Pumped
Amended 2007 2008
January 49415700 47321300 February 48910100 44812500 March 53842900 49171100 April 55060400 59601800 May 89711500 92797350 June 123139500 118078400 July 152963200 151165700 August 161378650 139932600 September 118087130 104318400 October 88548 100 74069700 November 54764500 54315900 December 50257200 57684000
Subtotal (KKWWD) 1046078800 993268750 (BiddefordSaco) 4176450 323500
TOTAL 1050255250 993592250
MONTHLY SNOW AND RAINFALL
2007 2008 Snow Rain Snow Rain
Inches Inches Inches Inches
January 53 266 170 176
February 203 383 568
March 241 219 222 487
April 259 789 478
May 271 248
June 335 427
July 541 792
August 183 331
September 242 1184
October 463 322
November 09 4 29 485
December 409 161 258 391
Totals 1174 3899 1031 5411
Page 18 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT DECEMBER 31 2008 and 2007
BASIC FINANCIAL STATEMENTS
Berry Ta lbot Royer Fa lmouth Maine
2008 Annual Report Page 19
Exhibit A
KENNEBUNK KENNEBUN KPORT AND WELLS WATER DISTRICT STATEMENTS OF NET ASSETS
DECEMBER 31 (Restated)
ASSETS 2008 2007
Current Assets
Cash and Cash Equi va lents $ 4313 14 $ 974870
Accounts Receivab le - Trade Net 224082 247368
Accounts Receivable - Other 1839 131 6
Bond Proceeds Recei vab le 470577 0
Materials and Supplies Inventory 204504 2104 14
Prepaid Expenses 88 51 2 876 19
Total Current Assets 1420828 15215 87
Other Special Fund s Water Supply Protection Fund 44 745 8 210939
System Development Fund 1033 1008
Other Post Employment Benefits Fund (OPEBF) 225 95 1 93171
Total Other Special Funds 674442 305 11 8
Utility Plant in Service 47202686 4623 992 3
Less Accumul ated Depreciati on ( 125 4583 1) (12138279)
Net Utility Pl ant in Service 34656855 34 101 644
Construction Work in Pro gress 567098 0
Net Utility Plant 352 23953 34 10 1644
Other Property Non-Utility Property 225 91 22 591
Deferred Charges
Un amorti zed Bond Issue Costs 7503 71 04
TOTAL ASSETS 37 34 93 17 35 958 044
LIABILITIES
Current Liabi lities
Accounts Paya ble 27 1511 10 7 173
Other Accrued Liabilities 2588 57 22 2945
Capital Lease 0 56882
Current Portion of Long-Term Debt 529363 50045 8
Total CurTent Li ab iliti es 105973 I 887 458
Long-Term Debt 4 8 12583 4 584 596
Deferred Credits Customer Adv ances for Construction 340766 2483 7 1
Deferred Bond Interest 59 3 I I 72 173
TOlal DefelTed Cred its 400077 320544
Post Retirement Benefits 1096272 1041409
TOTAL LIABILITIES 7368663 68 34 007
liT ASSETS
In ves led in Capital Assets Net of Relaled Debt 29 88 95 10 29023 694
Unrestricted 9 1144 100 3 43
TOTAL NET ASSETS $ 29 9806 54 $ 29 12403 7
The Accompanying Notes are an Integral arl of These Statements
Ile ry Talbo Ro) ltI Flmouth Maille 10
Page 20 2008 Annual Report
Exhibit B
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT STA TEMENTS OF REVENUES EXPENSES AND CHAN GES IN NET ASSETS
YEARS ENDED DECEMBE R 31
(Restated) 2008 2007
OPERA TING REVENUES Metered-Residential $ 3218 754 $ 3184295 Metered-Commercial J 3523 74 1365368 Public Fire Protection 606420 597781 Private Fire Protection 102000 97016 Local Municipalities 491 55 48181 Miscellaneous Service Revenues 8566 10695
Total Operating Revenues 5337 269 5303336
OPERA TING EXPENSES Operation and Maintenance (Schedule 2) 407 187 1 3926819
Depreciation 845522 807932
Total Operating Expenses 491 73 93 473475 1
OPERA TING INCOME 419876 568585
NON-OPERA TING INCO ME Rental Revenues 253285 224054
Interest Income 20405 51845
Merchandise and Jobbing Income 3089 51 72
Miscel laneous Non-Utility Income 589 4676
Gain on Disposal of Utility Plant 164767 deg Total Non-Operating Income 442135 285747
NON-OPERATING EXPENSES Interest Expense 244762 240859
Taxes Other than Income 40691 39747
Amortization of Bond Issue Costs 699 793
Miscellaneous Non-Utility Expense 1575 55 7
Total Non-Operating Expenses 287727 281 95 6
CHANGE IN NET ASSETS BEFORE CONTRIB UTIONS 574284 572376
CONTRIB UTIONS Main s Services Meters and Hydrants 282333 436734
CHANGE IN NET ASSETS 8566 17 10 09 11O
NET ASSETS - AT BEGINNING OF YEAR 291 24 037 28114927
NET ASSETS - AT END OF YEAR $ 29980654 $ 29 1240 37
The Accompanying NOl es are an Integral Part oj Th ese Sta tements
J I Berry Tal bot Rover Fal mouth Mnin~
2008 Annual Report Page 21
Ex hibi t C
KENNEBUN K KENNEBUN KPORT AND WELLS WAT ER DISTRICT
STATEMENTS OF CASH FLOWS YEARS ENDED DECEMBER 31
2008 2007 CASH FLOWS FROM O PERATING ACTIV ITIES
Cash Rece ived from Customers $ 536627 1 $ 52998 17
Cash Payme nts to Suppliers and Contractors ( 1157 11 9) ( 1321 240)
Cash Payments to Employee Serv ices (2697475) (2584039)
Net Cash Provided by Operating Acti vities 15 11 677 1394538
C ASH FLOWS FROM CAPITAL AND fmL ATED FI NANCI NG ACTIVITI ES Proceeds from Lo ng -Tenn Borrowings 286 773 900000
Re payment of Long -Tenn Debt (557340) (554 683)
Transfer of Funds from (to) the Water Supply Protection Fund (227 200) 252502
Transfer of Funds from (to) the Other Post Employment Benefits ( 132 780 ) 70608
Proceeds from Sa le of Fixed Assets 57 4123
Gain on Sale afF ixed Asse ts 164767 0 In terest Paid (259 630) (25 I 3 48)
Acqui si ti ons and Construct ion of Operating Property ( 1967888) (2 548664)
Payment of Bond Issue Costs ( 1099) 0
Contributi ons in Aid of Cons tructi on Received 374 728 54 6046
Net Cash Used by Capital and Related Financ ing Acti viti es (231961 2) (15 8 1416)
CASH FLOWS FROM INVESTING ACTIVITIES Rent In come 253285 22 4054
Interest Income Recei ved 20405 5 1845
Reinv ested I nves tm ent In come ( 17497) ~ Net Cash Provided by Inves ting Activ ities 264 379 258402
NET INCREASE (DECREASE) IN CASH AND CASH EQ UIVAL ENTS (5435 56 ) 71 524
C ASH AND CASH EQUIVALENTS - BEGINNING OF YEAR 974 870 9033 46
CASH AND CASH EQUIVALI~NTS - END OF YEAR $ 431 314 $ 974870
RE CONCILIATION OF OPERATING INCOME TO NET CASH PRO VIDE D BY OPERAT1NG ACTIVITIES
Operating Income $ 419876 $ 568585
De prec iation 845522 807932
Jobbing Income 3089 5172
Miscellaneous Non-Utility Income 589 553
Taxes Other tha n I ncome (40691) (39 747 )
Mi sce llaneous No n-Utili ty Expense ( 1575) (557)
Changes in Asse ts and Liab i Iiti es (Increase) Decrease in
Accounts Receivab le 22763 ( 10373)
In ventory 5910 26 64 3
Prepa id Ex pense (893) 23395
(Decrease) Increase in Accou nts Payab le 164338 (324 77)
Oth er Acc ru ed Liabi I ities 37886 5824
Post Ret irement Benefits 54 8 63 39588
Net Cash Pro vided by Ope rati ng Acti vi ties $ 1 5 11 677 $ 139453 8
SUPPLEMENTAL DISC LOSURE INFORMATlOl
Equ ipment Purchased Through Non -cash Transactions pound 0 $ I I 1345
The Accompanying Noles arc unlnlegm Por i aThese Slulel11en ll
Beny 1 athol ROI CI Fdimolilh Mai ne 12
Page 22 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 1 - SUMMARY OF ACCOUNTING POLICIES
The summary of significant accounting policies of Kennebunk Kennebunkport and Wells Water District hereinafter called the District are presented to assist in understanding the representations of the District s management who is responsible for their integrity and objectivity These accounting policies conform to accounting principles generally accepted in the United States of America and have been consistently applied in the preparation of the financial statements
Nature of Business
The District was established in 1921 as a quasi-municipal corporation organized by a special act of the Maine State Legislature to provide and maintain a water treatment and distribution system for the inhabitants of the District The District serves the Towns ofKennebunk Kennebunkport Wells Ogunquit and portions of Biddeford Arundel and York The District is governed by a four member Board of Trustees one elected from each of the Towns of Kennebunk Kennebunkp01i Ogunquit and Wells The District is regulated by the Maine Public Utilities Commi ssion hereinafter called the Maine P U C The District extends credit to its customers that consist of residential commercial and governmental entities at regular terms without collateral
Basis of Accounting
The financial statements of the District have been prepared on the accrual basis of accounting and accordingly reflect all significant receivables payables and other liabilities
13
2008 Annual Report Page 23
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 1 - SUMMARY OF ACCOUNTING POLICIES (Contill ued)
Basis of Presentation
The financial statements have been prepared in confonnity with accounting principles generally accepted in the United States of America as applied to governmental units utilizing an enterprise fund to account for its operations that are financed and operated in a manner similar to private business enterprises The intent of the governing body is that the periodic determination of revenues earned expenses incurred and net income is desired for purposes of facilitating management control and accountability The District complies with Governmental Accounting Standards Board (GASB) Statement No 20 relating to Governmental Entities that use Proprietary Fund Accounting and No 34 related to basic financial statements and management discussion and analysis report For enterprise funds GASB Statement Nos 20 and 34 provide the District the option of electing to apply F ASB pronouncements issued after November 30 1989 The District has elected not to apply those pronouncements
Proprietary Funds distinguish operating revenues and expenses from non-operating items Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary funds principal ongoing operations The principal operating revenues of the Districts proprietary funds are the net charges to customers for water usage Operating expenses include expenses on source and pumping operations and maintenance water treatment transpOliation and distribution operations and maintenance customer account administrative and general and depreciation on capital assets All revenues and expenses not meeting this definition are reported as non-operating income and expenses Rental revenues from various wireless cellular companies are treated as non-operating income
Utility Plant
Utility plant is stated at cost and depreciation is calculated on the straight-line method at rates established by the Maine Pue Useful lives pursuant to Chapter 680 of the Maine Pue range from 5 to 100 years Utility property retirements are charged in total to the accumulated depreciation account when they occur
Capitalization Policy
Expenditures that materially increase values change capacities or extend useful lives are capitalized The amounts charged to utility plant accounts represent all reasonable and necessary costs including labor materials overhead equipment charges and interest costs incurred during the construction period Routine maintenance and repairs are expended as incurred
14
Page 24 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 ami 2007
NOTE I - SUMMAR Y OF A CCOUNTING POLICIES (Continued)
Contributions in Aid of Construction
Pursuant to GASB Nos 33 and 34 contributions in aid are reported as income
Cash and Cash Equivalents
For purposes of the statement of cash flows the District considers all highly liquid investments with an initial maturity of three months or less to be cash equivalents
Inventory
Materials and supplies inventories are valued at the lower of cost or market using the weighted average cost method
Unamortized Bond Issue Costs
Costs incurred to issue long-term bonds together with discounts allowed at the time ofpurchase are amortized on a straight-line basis over the term of the bond issue Amortization expenses for 2008 and 2007 were $699 and $793 respectively
Allowance for Bad Debts
The District uses the allowance method to account for uncollectible accounts receivables The allowance for doubtful accounts is based on prior years experience and managements analysis of possible bad debts
Use of Estimates
The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the rep0l1ed amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and reported amounts of revenues and expenses during the repol1ing period Actual results could differ from those estimates
15
2008 Annual Report Page 25
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 2 - DEPOSIT AND INVESTMENTS
Custodial Credit Risk
Custodial credit risk is the risk that in the event of the banks failure the District will not be able to recover the value of its deposits and investments that are in the possession of an outside party
Deposits
As of December 312008 $201645 of the Districts bank balance of $451659 was subject to custodial credit risk as follows
Collateralized with securities held by the pledging bank in the District s name $ 20164~
Investments
The State of Maine authorizes the District to invest in obligations backed by the US government and agencies repurchase agreements and certain corporate stocks and bonds
The Districts MBIA-Class investment is in a local government investment pool designed to make the managing of public funds safer and easier to access The investment is backed by corporate bonds US Treasury and Agency bonds mortgage backed securities and a money market fund The MBIA - Class investment pool is rated AAA-VI
At December 31 2008 investments consi sted of the following
Fair Market Maturity Value
MBIA Class Investment Pool NA U14442
16
Page 26 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 3 - OTHER SPECIA L FUNDS
The Board of Trustee s has internally restricted funds for future use These special fund balances as of December 312008 and 2007 are as follows
Water Supply Protection Fund
Pursuant to Sec 135-A MRSA Sec 6113 of State of Maine law a consumer-owned water utility may establish a water supply protection fund to which a sum may be credited annually from surplus funds The balance of the fund as of December 31 2008 and 2007 was $447458 and $210939 respectively Please refer to Note 9 for further discussion of this fund
System Development Fund
In accordance with the Maine P Uc regulations the District is authorized to impose a charge to customers who expand their water capacity All funds collected must be segregated and maintained in a separate interest bearing account and the revenue dedicated as required by 1m The District submits to the Maine PUc a financial activity repoli annually The balance of the fund as of December 31 2008 and 2007 was $1033 and $1 008 respectively
Other Post-Retirement Benefits Fund
In accordance with Statement of Financial Accounting Standards (SFAS) No1 06 as amended by No 132 Employers Disclosure about Pensions and Other Post-Retirement Benefits the District provides certain health care and sick time benefits for retired employees Substantially all of the District s employees may become eligible for those benefits if they reach normal retirement age while working for the District The District started funding the Other Post-retirement Benefits in 2006 The cash balance at December 312008 and 2007 was $225952 and $93171 respectively The net periodic benefits cost based on the actuarial repOli for the years ending 2008 and 2007 were $143026 and $121666 respectively
NOTE 4 - ACCOUNTS RECEIVABL E - TRA DE
The amount for accounts receivable is shown as net of the allowance for bad debts as follows at December 31
2008 2007
Accounts Receivable $ 231 891 $ 255602
Less Allowance for Bad Debts (7 809) (8234)
$ 224Q82 $ 247 36pound
17
2008 Annual Report Page 27
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 5 - UTILITY PLAN T AND EQUIPMENT
The following is a summary of property plant and equipment at December 31
Depreciation Rate Beginn ing Add itions Retirement Ending
Organizational Costs N A $ 50709 $ 0 $ 0 $ 50709 Land N A 28 19729 154 0 2819883 Structures 2 - 3 4042463 29352 0 4071 815 Impounding Dams
And Reservoirs 2 58443 6834 0 65277 Intake and Suction
Mains 15 17455 0 17455 Wells 2 855 590 296 0 855 886 Pumping Equipment 4 1833 137 22735 0 1855872 Purification
Equipment 2 1236332 49608 0 1285 940 Tanks and Standpipes 133 - 4 2530785 0 0 2530785 Transmission and
Distribution Mains 1 24363767 695255 (145825) 24913197 Services 3 4458076 341739 (7450) 4792365 Meters 4 14 15310 66510 (25998) 1455822 Fire Hydrants 15 782158 39749 (4200) 817707 General Equipment 10 1775969 148557 (254553) 1669973
46239923 1400789 (438026) 47202686 Less Accumulated
Depreciation (12138279) (845522) 437970 (12545831 ) Construction Work in Progress 0 5671098 0 567098 Net Property and
Equipment $ 34JOL644 $ U22J65 $ (56) $3522953
The depreciation expense for the years ended December 31 2008 and 2007 was $845522 and $807932 respective ly
18
Page 28 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 6 - LONG-TERM DEBT
Bonded indebtedness and land mortgage payable including amounts due currently are summarized as follows at December 31
Bonds Payable
Issue Maturity Beginning Ending Rate Date Date Balance Addition Retirement Balance
500 -785
613 - 675 522 - 652
209 - 429
300 - 570 180 - 625
284
7-88 5-91 10-94
10-03
10-05 10-06
11-08
November 20 18
October 20 11 November 2014
November 2018
November 2020 November 202 1
October 2028
$ 748386
300000 420000
916666
866668 933334
0 4185054
$ 0
0 0
0
0 0
757350 757350
$ (48793)
(75 000) (60000)
(83333)
(66666) (66666)
0 (400458)
$ 699593
225000 360000
833333
800002 866668
757350 4541946
Mortgage Payable - Land 42 11-07 October 2016 900000
$ 5085054 $ _ ----0
0 _ (100000)
11500458) 800000
5341946
Current
Long-term
$ 500458
4584596
$ 5085054
$ 529363
4812583
5341946
Annual scheduled maturities of long-term debt are as follows
Year Principal Amount
Interest Amount
2009 2010 2011 20 12 201 3
2014-2018 2019 - 2023 2024 - 2028
$ 529363 530526 531741 476012 477847
2031768 533937 230752
liJ1L946
$ 250295 225756 197964 170178 145 938 387751
64444 20027
$ 14623 53
19
2008 Annual Report Page 29
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 7 - CAPITAL LEASES
During 2007 the District leased equipment under an agreement that is classified as capital leases The cost of the equipment under capital lease is included in the statement of net assets as utility plant in service in the amount of$114298 Accumulated amortization of the leased equipment at December 312008 and 2007 was $19559 and $8129 respectively Amortization of assets under capital leases is included in depreciation ex pense The capital lease was paid in full in 2008
NOTE 8 - DEFERRED CREDIT
At December 31 2008 and 2007 the deferred credits consisted of
Customer Advances for Construction
The District receives advances for construction from or on behalf of customers Unused advances are refunded to the customers once the projects are completed Customers advances aggregated to $340766 and $24837 1 in 2008 and 2007 respectively
Deferred Bond Interest
Refunds received from bond refinancing are capitalized and amortized over the remaining life of the bond decreasing interest expense in the current and subsequent years The total reduction of interest expense for years ended 2008 and 2007 was $12862 and $15 I 04 respectively Deferred bond credit for the years ended 2008 and 2007 was $593 11 and $72173 respectively
NOTE 9 - APPROPRIA TIONS OF NET ASSETS
The District has establ ished appropriated net assets for various purposes At December 312008 and 2007 appropriated net assets were as follows
Funded Debt Retired Through Surplus
The Di stricts policy is to appropriate fro m net income annually an amount equal to the principal payment of the bonds Appropriations at December 31 2008 were $400458 The appropriated funded debt retired through surplus balance at December 31 2008 and 2007 was $13 3605 02 and $12960044 respectively
20
Page 30 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 9 - APPROPRIA TIONS OF NET ASSETS (Continued)
Water Supply Protection Reserve
Pursuant to Sec 135-A MRSA Sec 6113 of State of Maine law a consumer-owned water utility may establish a water supply protection fund to which a sum may be credited annually from surplus funds The annual credit may not exceed 5 of the prior years total revenue Interest earned in the fund must remain in the fund and be used solely for the purposes of the fund For the year ended 2008 there was an adjusted Public Utility Commission calculated net income of $255566 and a maximum allowed appropriation of $274988 Due to lack of operating cash the Board of Trustees decided not to appropriate in 2008 By Maine state law the District is allowed to appropriate within one year after the District s year end The Board reserves the right to exercise this option The interest income for the years ended 2008 and 2007 was $9287 and $17483 respectively The cumulative balance of the reserve at December 31 2008 and 2007 was $447426 and $438139 respectively
Mortgage Payment Appropriation
The District appropriates from net income annually an amount equal to the years principal payment on the mortgage Appropriations for the year ended 2008 was $100000 The appropriated mortgage payment balance at December 31 2008 and 2007 was $450000 and $350000 respectively
NOTE 10 - EMPLOYEE RETIREMENT PLAN
Effective july 1 1996 the District became a participant of the Maine State Retirement Systems (MSRS) cost sharing multiple employer consolidated retirement plan Accordingly due to the consolidation details ofthe pension obligation pertaining to the District can no longer be presented Additional information may be obtained from the MSRS
Under the participating local district (PLD) consolidated retirement plan participants contribute 65 of earnable compensation The Districts contribution to the plan is approximately 3 of earnable compensation This amount is either increased or decreased by the amortization of the Districts Initial Unpooled Unfunded Actuarial Liability (IUUAL) over the next 9 years from july 1 2006 The Districts net contributions for the years ended 2008 and 2007 were $44531 and $43160 respectively
Employees participating are eligible for normal retirement upon attaining the age of sixty and fi ve or more years of service or early retirement after compl eting twenty-five or more years of creditable service Vested participants are entitled to a retirement benefit equal to a fraction of the average final compensation multiplied by the years of membership service (discounted for early retirement)
21
2008 Annual Report Page 31
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 11 - INCOME TAXSTATUS
The District qualifies as a tax exempt organization under the provisions of the Internal Revenue code and is not subject to any State or Federal income taxes
N OTE 12 - 7 TEST
Pursuant to Chapter 670 of the Maine Pue regulations a water utility must annually determine if in of any three consecutive years its adjusted net income has equaled or exceeded 7 of the utilityS annual operating expenses This test is calculated by multiplying 7 of the total utility operating expenses which are composed of operation and maintenance expenses depreciation and amortization and taxes other than income taxes
For years ended 2008 and 2007 the Districts adjusted net income did not equal or exceed 7 of its annual operating expenses
NOTE 13 - RISK MANA GEMENT
The District is exposed to various risks of loss related to torts theft of damage to and destruction of assets errors and omissions and natural disasters for which the District carries commercial insurance Based on the coverage provided by commercial insurance purchased the District is not aware of any material actual or potential claim liabilities that should be recorded at December 31 2008 Settled claims have not exceeded insurance coverage for any of the past three fiscal years
Litigation
The District is subject to certain legal proceedings and claims which arise in the normal course of conducting its activities In the opinion of management the District has defensible positions
NOTE 14 - REVENUE FROM OPERA TING LEASES
The District leases various water tank sites to wireless cellular companies under long-term operating leases The leases are primarily five-year terms with consecutive renewal terms Rental increases are generally equal to the change in the CPI index during such year Rental revenues are recognized as earned over the term of the leases For years ended 2008 and 2007 total rental revenue was $253285 and $224054 respectivel y
22
Page 32 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 312008 and 2007
NOTE 15 - OPERA TING LEASE COMMITMENT
The District entered into a five-year agreement to license accounting software equipment and services with an application service provider The agreement expired on June 30 2008 and was renewed for a three-year period which commenced on July 1 2008 Under the agreement the District is obligated to pay minimum annual license fees as follows
Year Amount 2009 $ 60727 2010 60727 2011 30364
License fees for the years ended 2008 and 2007 were $54413 and $48098 respectively
NOTE 16 - PRIOR PERIOD ADJUSTMENT
The District has restated its previously issued 2007 financial statements due to advances for construction in the amount of$I006382 This liability represents many years of accumulation of monies given to the District by customers for projects to be done for them The monies had been used and the projects had been completed The utility assets had been transferred to the District This liability occurred before the adoption of GASB Statement No 34 As a result of the adjustment the 2007 beginning net assets were increased by $1006382
NOTE 17 - SUBSEQUENT EVENT
In preparing these financial statements the District has evaluated events and transactions for potential recognition or disclosure through October 262009 the date the financial statements were available to be issued
Since early 2005 the District has been involved in a series of disputes over its metering policy and system development charge (SOC) as it relates to a large seasonal cottage complex located in the Town of Wells Despite the Maine Public Utility Commissions (MPUC) upholding ofthe Districts metering policy this developer has continued to dispute the calculation ofthe appropriate SDC as it relates to this complex This same developer was an intervenor in the Districts annual Tariffupdate filed in May 2006 This Tariff was subsequently approved on February 7 2008
During 2008 the Maine Supreme Court upheld the Districts individual metering policy and therefore the only matter left to resolve with this issue is for the MPUC to decide on the revised SOC rate filing In January 2009 the District and the developer signed a settlement agreement which formed the basis for a stipulation agreement that has been submitted to the MPUC for inclusion with the SDC filing The Di strict subsequently received $28 633 in the form of additional SDCs from the developer in April 2009 The MP UC approved the new SDC tariffwith an effective date of July 21 2009
23
2008 Annual Report Page 33
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 18 - RECLASSI FICA TIONS
Certain reclassifications have been made to the prior years financial statements to conform to the cun-ent year presentation These reclassifications had no effect on previously reported results of operations or net assets
24
Page 34 2008 Annual Report
KENNEBUNK KENNEBUN KPORT AND WELLS WATER DISTRICT DECEMBER 31 2008 and 2007
SUPPLEMENTARY INFORMATION
Gerry Talbo Roye r Falmollth Mai ll e
2008 Annual Report Page 35
KENNEBUNK KENNEBUNKPORT AND WELLS VATER DISTRICT Schedule 1 SCHEDULES OF CHANGES IN NET ASSETS
YEAR ENDED DECEMBER 312008 (With Comparative Totals for 2007)
Appropriated Water Supply
Protection Funded Debt Fund Contributions (Restated)
Retired Mortgage and Restricted in Aid of 2008 2007 Through Surplus Payment Reserves Construction UnaPEropriated Total Total
BALANCES - BEGINNING OF YEAR $ 12960044 $ 350 000 $ 439148 $ 0 $ 15374845 $ 29124037 $ 28 114927
1et Income Contributions in Aid for Construction Transfer of the 8aJance of Contribution in Aid Cunent Year Loan Pri ncipal Payments Current Year Appropriation
BALANCES - END OF YEAR $
0 0 0
400458 0
13360502 $
0
0 0
JOO OOO 0
450000 $
93 12
0 0 0 0
448460 $
0 282333
(282333) 0 0 0 $
564972
0 282333
(500 45 8)
0 15721 692 $
574284
282333 0 0 0
29980654 $
572376 436734
0 0 0
29 124037
N
Berry Talbot Royer Falmourh Maine
VI
Page 36 2008 Annual Report
Sc hedul e 2
KENNEBlI NK KENNEBUNKPORT AND WE LLS WATER DISTRICT SCHEDULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
2008 2007 SOU RC E AND PUMPING OP ERA nONS
Labor $ 106640 $ I 12706 Office r 74 12 858 1 Pensions and Benefits 82777 8236 5 Purchased Water 23 67 4454 Purchased Power 242 197 2 147 14 Transportation Expense 38 80 383 5 In su rance - Vehicles 697 178 5 Materials and Suppl ies 1868 15 16 Con tractua I Services 20419 56024 Insurance - Workers Compensat ion 3665 3340
Tota l Source an d Pumping Operations 471922 489320
SOURCE AND PUMPING MAINTENANCE Labor 169 5 I 6 14 6957 Officer 11 782 11 189 Pensions and Benefits 131583 107395 Materia ls and Supplies 711 63 711 53 Co ntractu al Services 18 132 45784 Transportation Expense 6 167 5000 Insurance - Veh ic le s 1 108 2328 Insurance - Workers Compensation 5826 4355
Total Source and Pumping Maintenance 415277 394 161
WAT ER TREATMENT EXPENSES Labor 177355 173732 Officer 12328 13228
Pens ions and Benefits 137668 126962 Purchased Power 17500 15891
Materials and Suppli es 23414 196 11
Chemicals 178 805 73900
Contractual Services 20340 18359
Transportation Expe nse 6452 5911
Insu rance - Vehicles 1 159 2752
In surance - Workers Compensat ion 6095 5 149
Tota l Water Treatme nt Expenses 581116 555495
TRANSPORTATION AND DI STRIBUTION EXPENSES - OPERAnONS Labor 351966 32075 3
Officer 24464 24422
Pensi ons and Benefits 273205 234404
Purchased Power 12 00 I 10339
Materials ane Supp li es 75 87 10 673
Conu-actual Services 150 I 1285
Tran sportation Expense 12805 10 914
Insuran ce - Vehi cles 230 I 5080
Insurance - Wo rkers Co mpensatio n 12096 9506
TOla l Tran spo rtati on and Distribution Expenses - Upetat ions 697 926 627 376
Berry 1 Ibol Ro er r tl muul ll ivla lne 26
2008 Annual Report Page 37
Schedule 2 (Continued)
KENNEB UNK KE INEBUNKPORT AN D WELLS WATER DISTRICT SCHED ULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
TRA NSPORTATION AND DlSTR IBlJTJO N EXPENSES - MAINTEN ANCE Labor Oficer Pensions and Benefits Materials and Suppl ies Contractual Services Transportation Expense In su ran ce - Vehicles Insurance - Worke rs Compensation
Total Transportation and Distribution Expenses - Maintenance
$
2008
232048
16128 180 i 22 71269
66011 8442
1517
7975
583512
$
2007
228327
17385 i 66 860 104312
491 37
7769
36 16
6767
584 173
CUSTOMER ACCO UNTS EXP EN SES La bor Officers Pensions and Benefit s Materials and Sup plies Contractual Serv ic es Transpotation Expense Insurance - Vehicles Insurance - Workers Compensat ion
Bad Debt Expense Total Customer Accou nt Expenses
146412
3525 i 79508
4 i 68 8
64369
5327
957 3520
0
377032
136 671
32435
11 4838
37394
67 329
4650
2165
4657
6526 406 665
ADM IN ISTRATIVE AND GENERAL EXPENSES Labor Officers Pens ions and Benefi ts Purchased Power Materials and Supplies Contractual Services Professional Regulation Insu rance - Ge neral Liability Transportation Expense Insurance - Vehicles In surance - Workers Compensation Miscellaneous Expense
Total Administrative and Ge neral Expenses
228650
135678
264422
8834
73607
96966
52707
42416
83 19
1495
11707 20285
945086
229567
130348 244414
8023 7467 1
98996
0 44498
7811
3636
991 2 17753
869629
TOTAL OPER ATING EXPE NS ES $ 407 1871 $ 3926819
Berry Talbo Royer r Imouh ld ~lIlc 27
Page 38 2008 Annual Report
2008 OPERATIONAL REPORT
PERSONNEL
Education
The Districts employees attended several educational meetings and seminars covering many subjects such as
Forklift Safety Hearing Protection Electrical Safety HDPE Piping Systems Confined Space Back Injury Protection AC Systems Program Respiratory Protection Bloodborne Pathogens Water Utility Symposium Trenching amp Excavation Class 52 Pipe Alternatives Field Biological Hazards Certification Exam Review Construction Excavation Hazardous Communication LockoutTagout Training Arc Flash amp Blast Protection Introduction to SCADA Care of Emergency Generators Cross Connection Control Water System Master Planning 2005 National Electrical Code Healthy amp Productive Workplace Personal Protection Equipment Hands on Disinfection with Chlorine Incident Command System (ICS) Cross Connection Control Certification National Incident Management System (NIMS)
SERVICES
New Installations Renewals Total Active Services
183 149 10538
METERI NG
Meters
Number in service at beginning of year 12558 New installations 178 Number in service at end of year 12736
Meters serving seasonal customers are installed in the Spring and after removal during the Fall are tested and repaired as needed then stored for the winter Area plumbers set seasonal meters in a cooperative program along with District personnel which is not only beneficial to the District but to the customer and the plumber as well As a result of the cooperation received from the area plumbers the success of the program has continued
2008 Annual Report Page 39
MAINS
DISTRIBUTION MAINS IN SERVICE (FEET)
SIZE 2007 ADDED RETIRED 2008 Deep 20 66751 2578 69329 Deep 16 86240 684 86924 Deep 12 142867 2721 145588 Deep 10 145845 101 3700 142246 Deep 8 308564 2342 1331 309575 Deep 6 164042 67 6299 157810 Deep 4 18137 125 18262 Surface 4 3801 3801 Deep 3 9310 9310 Surface 3 18122 18122 Deep 2~ 634 634 Surface 2~ 388 388 Deep 2 59481 238 248 59471 Surface 2 26586 240 26346 Deep 1~ 918 918 Surface lYz 7062 7062 Deep lW 3225 3225 Surface lX 3034 3034 Deep 1 10257 10257 Surface 1 20449 240 20689 Deep 2856 2856 Surface 3915 3915
1102484 9096 11818 1099762
GATE VALVES INSTALLED
1 lX 2 4 6 8 10 12 16 20
1 3 3 19 4 8 2
Page 40 2008 Annual Report
2008 MAINS INSTALLED
TOWN LOCATION SIZE MATERIAL LENGTH REMARKS
Kennebunk Alewive Road 8 0 1 2 Main Relay 10 01 2
12 PE 240 12 01 732
Independence Park Dr 8 DI 25
Wilbery Lane 8 DI 185 Main Relocation Port Road 8 DI 3
12 DI 67
High Street 8 DI 120 Main Relocation
Kennebunkport Fishers Lane 16 DI 684 Main Relay
Wells Devito Lane 2 Copper 3 Main Relay 4 PE 125
Orchard Lane 1 PE 240 Seasonal Main Relay
Island Beach Road 6 01 49 Main Relay 8 PVC 226
Ocean Avenue 2 Copper 12 Main Relay 10 DI 45
Webhannet Drive 6 DI 2 Main Relay 10 DI 21
12 DI 732
Post Road (Route One) 20 DI 1235 Main Relay
Avandah Way 8 DI 28
Kimball Lane 8 DI 24
Bourne Lane 10 DI 33
Buzzell Road 8 01 180 Main Extension
Gateway Drive 12 PVC 568 Main Extension
Heritage Drive 12 PVC 382
Harriseckett Road 8 DI 964 Main Extension
Charles Wesley Court 8 PVC 540
Ogunquit Route One 8 DI 36 Main Relay
20 DI 1343
Kings Lane 8 01 6
Belm Lane 6 DI 16
8 DI 3
Kingfield Lane 2 Copper 16
Grasshopper Lane 2 Copper 7
Biddeford Second Street 2 PE 200 Main Extension
TOTAL 9096
2008 Annual Report Page 41
HYDRANTS
During 2008 4 public and 14 private hydrants were insta lled and 0 private hydrants became public making a total of 695 publ ic and 229 private hydrants in t he Districts system
NEW INSTALLATIONS
Town No Ow nership Location
Kennebunk 1 Private Shoppers Vi llage Wells 1 Private Heritage Drive Wells 2 Private Charles Wesley Court Wells 2 Private Sylvan Way Forest Village North Wells 1 Private CVS Pharmacy Wells 7 Private Sea Glass Village Wells 1 Public 208 Post Road
HYDRANT REPLACEMENTS
Town No Ownership Location
Kennebunk 1 Public 103 Brown Street Kennebunk 1 Private Shoppers Village Kennebunk 1 Public Sea Road Kennebunk 1 Public Port Road at Wilbery Lane Kennebunk 1 Public 81 Western Avenue Kennebunk 1 Public 120 Brown Street Wells 1 Public Post Road at Kimball Lane Wells 1 Pu blic Eldridge Road at Webhannet Drive Wells 1 Pu blic Web han net Drive at Donald Lane Wells 1 Public Ocean Avenue at Marsh Street Wells 1 Public Ocean Avenue at Tibbetts Avenue North
Wells 1 Public 215 Ocean Avenue
Wells 1 Public Ocean Avenue at Bourne Avenue Ogunquit 1 Public Captain Thomas Road at Partridge Drive
Ogunquit 1 Public Route One at Kings Lane
HYDRANTS TRANSFERRED FROM PRIVATE TO PU BLIC
Tow n No Ownership Locat ion
None
Page 42 2008 Annual Report
MONTHLY PUMPING RECORDS
Gallons Pumped
Amended 2007 2008
January 49415700 47321300 February 48910100 44812500 March 53842900 49171100 April 55060400 59601800 May 89711500 92797350 June 123139500 118078400 July 152963200 151165700 August 161378650 139932600 September 118087130 104318400 October 88548 100 74069700 November 54764500 54315900 December 50257200 57684000
Subtotal (KKWWD) 1046078800 993268750 (BiddefordSaco) 4176450 323500
TOTAL 1050255250 993592250
MONTHLY SNOW AND RAINFALL
2007 2008 Snow Rain Snow Rain
Inches Inches Inches Inches
January 53 266 170 176
February 203 383 568
March 241 219 222 487
April 259 789 478
May 271 248
June 335 427
July 541 792
August 183 331
September 242 1184
October 463 322
November 09 4 29 485
December 409 161 258 391
Totals 1174 3899 1031 5411
2008 Annual Report Page 19
Exhibit A
KENNEBUNK KENNEBUN KPORT AND WELLS WATER DISTRICT STATEMENTS OF NET ASSETS
DECEMBER 31 (Restated)
ASSETS 2008 2007
Current Assets
Cash and Cash Equi va lents $ 4313 14 $ 974870
Accounts Receivab le - Trade Net 224082 247368
Accounts Receivable - Other 1839 131 6
Bond Proceeds Recei vab le 470577 0
Materials and Supplies Inventory 204504 2104 14
Prepaid Expenses 88 51 2 876 19
Total Current Assets 1420828 15215 87
Other Special Fund s Water Supply Protection Fund 44 745 8 210939
System Development Fund 1033 1008
Other Post Employment Benefits Fund (OPEBF) 225 95 1 93171
Total Other Special Funds 674442 305 11 8
Utility Plant in Service 47202686 4623 992 3
Less Accumul ated Depreciati on ( 125 4583 1) (12138279)
Net Utility Pl ant in Service 34656855 34 101 644
Construction Work in Pro gress 567098 0
Net Utility Plant 352 23953 34 10 1644
Other Property Non-Utility Property 225 91 22 591
Deferred Charges
Un amorti zed Bond Issue Costs 7503 71 04
TOTAL ASSETS 37 34 93 17 35 958 044
LIABILITIES
Current Liabi lities
Accounts Paya ble 27 1511 10 7 173
Other Accrued Liabilities 2588 57 22 2945
Capital Lease 0 56882
Current Portion of Long-Term Debt 529363 50045 8
Total CurTent Li ab iliti es 105973 I 887 458
Long-Term Debt 4 8 12583 4 584 596
Deferred Credits Customer Adv ances for Construction 340766 2483 7 1
Deferred Bond Interest 59 3 I I 72 173
TOlal DefelTed Cred its 400077 320544
Post Retirement Benefits 1096272 1041409
TOTAL LIABILITIES 7368663 68 34 007
liT ASSETS
In ves led in Capital Assets Net of Relaled Debt 29 88 95 10 29023 694
Unrestricted 9 1144 100 3 43
TOTAL NET ASSETS $ 29 9806 54 $ 29 12403 7
The Accompanying Notes are an Integral arl of These Statements
Ile ry Talbo Ro) ltI Flmouth Maille 10
Page 20 2008 Annual Report
Exhibit B
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT STA TEMENTS OF REVENUES EXPENSES AND CHAN GES IN NET ASSETS
YEARS ENDED DECEMBE R 31
(Restated) 2008 2007
OPERA TING REVENUES Metered-Residential $ 3218 754 $ 3184295 Metered-Commercial J 3523 74 1365368 Public Fire Protection 606420 597781 Private Fire Protection 102000 97016 Local Municipalities 491 55 48181 Miscellaneous Service Revenues 8566 10695
Total Operating Revenues 5337 269 5303336
OPERA TING EXPENSES Operation and Maintenance (Schedule 2) 407 187 1 3926819
Depreciation 845522 807932
Total Operating Expenses 491 73 93 473475 1
OPERA TING INCOME 419876 568585
NON-OPERA TING INCO ME Rental Revenues 253285 224054
Interest Income 20405 51845
Merchandise and Jobbing Income 3089 51 72
Miscel laneous Non-Utility Income 589 4676
Gain on Disposal of Utility Plant 164767 deg Total Non-Operating Income 442135 285747
NON-OPERATING EXPENSES Interest Expense 244762 240859
Taxes Other than Income 40691 39747
Amortization of Bond Issue Costs 699 793
Miscellaneous Non-Utility Expense 1575 55 7
Total Non-Operating Expenses 287727 281 95 6
CHANGE IN NET ASSETS BEFORE CONTRIB UTIONS 574284 572376
CONTRIB UTIONS Main s Services Meters and Hydrants 282333 436734
CHANGE IN NET ASSETS 8566 17 10 09 11O
NET ASSETS - AT BEGINNING OF YEAR 291 24 037 28114927
NET ASSETS - AT END OF YEAR $ 29980654 $ 29 1240 37
The Accompanying NOl es are an Integral Part oj Th ese Sta tements
J I Berry Tal bot Rover Fal mouth Mnin~
2008 Annual Report Page 21
Ex hibi t C
KENNEBUN K KENNEBUN KPORT AND WELLS WAT ER DISTRICT
STATEMENTS OF CASH FLOWS YEARS ENDED DECEMBER 31
2008 2007 CASH FLOWS FROM O PERATING ACTIV ITIES
Cash Rece ived from Customers $ 536627 1 $ 52998 17
Cash Payme nts to Suppliers and Contractors ( 1157 11 9) ( 1321 240)
Cash Payments to Employee Serv ices (2697475) (2584039)
Net Cash Provided by Operating Acti vities 15 11 677 1394538
C ASH FLOWS FROM CAPITAL AND fmL ATED FI NANCI NG ACTIVITI ES Proceeds from Lo ng -Tenn Borrowings 286 773 900000
Re payment of Long -Tenn Debt (557340) (554 683)
Transfer of Funds from (to) the Water Supply Protection Fund (227 200) 252502
Transfer of Funds from (to) the Other Post Employment Benefits ( 132 780 ) 70608
Proceeds from Sa le of Fixed Assets 57 4123
Gain on Sale afF ixed Asse ts 164767 0 In terest Paid (259 630) (25 I 3 48)
Acqui si ti ons and Construct ion of Operating Property ( 1967888) (2 548664)
Payment of Bond Issue Costs ( 1099) 0
Contributi ons in Aid of Cons tructi on Received 374 728 54 6046
Net Cash Used by Capital and Related Financ ing Acti viti es (231961 2) (15 8 1416)
CASH FLOWS FROM INVESTING ACTIVITIES Rent In come 253285 22 4054
Interest Income Recei ved 20405 5 1845
Reinv ested I nves tm ent In come ( 17497) ~ Net Cash Provided by Inves ting Activ ities 264 379 258402
NET INCREASE (DECREASE) IN CASH AND CASH EQ UIVAL ENTS (5435 56 ) 71 524
C ASH AND CASH EQUIVALENTS - BEGINNING OF YEAR 974 870 9033 46
CASH AND CASH EQUIVALI~NTS - END OF YEAR $ 431 314 $ 974870
RE CONCILIATION OF OPERATING INCOME TO NET CASH PRO VIDE D BY OPERAT1NG ACTIVITIES
Operating Income $ 419876 $ 568585
De prec iation 845522 807932
Jobbing Income 3089 5172
Miscellaneous Non-Utility Income 589 553
Taxes Other tha n I ncome (40691) (39 747 )
Mi sce llaneous No n-Utili ty Expense ( 1575) (557)
Changes in Asse ts and Liab i Iiti es (Increase) Decrease in
Accounts Receivab le 22763 ( 10373)
In ventory 5910 26 64 3
Prepa id Ex pense (893) 23395
(Decrease) Increase in Accou nts Payab le 164338 (324 77)
Oth er Acc ru ed Liabi I ities 37886 5824
Post Ret irement Benefits 54 8 63 39588
Net Cash Pro vided by Ope rati ng Acti vi ties $ 1 5 11 677 $ 139453 8
SUPPLEMENTAL DISC LOSURE INFORMATlOl
Equ ipment Purchased Through Non -cash Transactions pound 0 $ I I 1345
The Accompanying Noles arc unlnlegm Por i aThese Slulel11en ll
Beny 1 athol ROI CI Fdimolilh Mai ne 12
Page 22 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 1 - SUMMARY OF ACCOUNTING POLICIES
The summary of significant accounting policies of Kennebunk Kennebunkport and Wells Water District hereinafter called the District are presented to assist in understanding the representations of the District s management who is responsible for their integrity and objectivity These accounting policies conform to accounting principles generally accepted in the United States of America and have been consistently applied in the preparation of the financial statements
Nature of Business
The District was established in 1921 as a quasi-municipal corporation organized by a special act of the Maine State Legislature to provide and maintain a water treatment and distribution system for the inhabitants of the District The District serves the Towns ofKennebunk Kennebunkport Wells Ogunquit and portions of Biddeford Arundel and York The District is governed by a four member Board of Trustees one elected from each of the Towns of Kennebunk Kennebunkp01i Ogunquit and Wells The District is regulated by the Maine Public Utilities Commi ssion hereinafter called the Maine P U C The District extends credit to its customers that consist of residential commercial and governmental entities at regular terms without collateral
Basis of Accounting
The financial statements of the District have been prepared on the accrual basis of accounting and accordingly reflect all significant receivables payables and other liabilities
13
2008 Annual Report Page 23
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 1 - SUMMARY OF ACCOUNTING POLICIES (Contill ued)
Basis of Presentation
The financial statements have been prepared in confonnity with accounting principles generally accepted in the United States of America as applied to governmental units utilizing an enterprise fund to account for its operations that are financed and operated in a manner similar to private business enterprises The intent of the governing body is that the periodic determination of revenues earned expenses incurred and net income is desired for purposes of facilitating management control and accountability The District complies with Governmental Accounting Standards Board (GASB) Statement No 20 relating to Governmental Entities that use Proprietary Fund Accounting and No 34 related to basic financial statements and management discussion and analysis report For enterprise funds GASB Statement Nos 20 and 34 provide the District the option of electing to apply F ASB pronouncements issued after November 30 1989 The District has elected not to apply those pronouncements
Proprietary Funds distinguish operating revenues and expenses from non-operating items Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary funds principal ongoing operations The principal operating revenues of the Districts proprietary funds are the net charges to customers for water usage Operating expenses include expenses on source and pumping operations and maintenance water treatment transpOliation and distribution operations and maintenance customer account administrative and general and depreciation on capital assets All revenues and expenses not meeting this definition are reported as non-operating income and expenses Rental revenues from various wireless cellular companies are treated as non-operating income
Utility Plant
Utility plant is stated at cost and depreciation is calculated on the straight-line method at rates established by the Maine Pue Useful lives pursuant to Chapter 680 of the Maine Pue range from 5 to 100 years Utility property retirements are charged in total to the accumulated depreciation account when they occur
Capitalization Policy
Expenditures that materially increase values change capacities or extend useful lives are capitalized The amounts charged to utility plant accounts represent all reasonable and necessary costs including labor materials overhead equipment charges and interest costs incurred during the construction period Routine maintenance and repairs are expended as incurred
14
Page 24 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 ami 2007
NOTE I - SUMMAR Y OF A CCOUNTING POLICIES (Continued)
Contributions in Aid of Construction
Pursuant to GASB Nos 33 and 34 contributions in aid are reported as income
Cash and Cash Equivalents
For purposes of the statement of cash flows the District considers all highly liquid investments with an initial maturity of three months or less to be cash equivalents
Inventory
Materials and supplies inventories are valued at the lower of cost or market using the weighted average cost method
Unamortized Bond Issue Costs
Costs incurred to issue long-term bonds together with discounts allowed at the time ofpurchase are amortized on a straight-line basis over the term of the bond issue Amortization expenses for 2008 and 2007 were $699 and $793 respectively
Allowance for Bad Debts
The District uses the allowance method to account for uncollectible accounts receivables The allowance for doubtful accounts is based on prior years experience and managements analysis of possible bad debts
Use of Estimates
The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the rep0l1ed amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and reported amounts of revenues and expenses during the repol1ing period Actual results could differ from those estimates
15
2008 Annual Report Page 25
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 2 - DEPOSIT AND INVESTMENTS
Custodial Credit Risk
Custodial credit risk is the risk that in the event of the banks failure the District will not be able to recover the value of its deposits and investments that are in the possession of an outside party
Deposits
As of December 312008 $201645 of the Districts bank balance of $451659 was subject to custodial credit risk as follows
Collateralized with securities held by the pledging bank in the District s name $ 20164~
Investments
The State of Maine authorizes the District to invest in obligations backed by the US government and agencies repurchase agreements and certain corporate stocks and bonds
The Districts MBIA-Class investment is in a local government investment pool designed to make the managing of public funds safer and easier to access The investment is backed by corporate bonds US Treasury and Agency bonds mortgage backed securities and a money market fund The MBIA - Class investment pool is rated AAA-VI
At December 31 2008 investments consi sted of the following
Fair Market Maturity Value
MBIA Class Investment Pool NA U14442
16
Page 26 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 3 - OTHER SPECIA L FUNDS
The Board of Trustee s has internally restricted funds for future use These special fund balances as of December 312008 and 2007 are as follows
Water Supply Protection Fund
Pursuant to Sec 135-A MRSA Sec 6113 of State of Maine law a consumer-owned water utility may establish a water supply protection fund to which a sum may be credited annually from surplus funds The balance of the fund as of December 31 2008 and 2007 was $447458 and $210939 respectively Please refer to Note 9 for further discussion of this fund
System Development Fund
In accordance with the Maine P Uc regulations the District is authorized to impose a charge to customers who expand their water capacity All funds collected must be segregated and maintained in a separate interest bearing account and the revenue dedicated as required by 1m The District submits to the Maine PUc a financial activity repoli annually The balance of the fund as of December 31 2008 and 2007 was $1033 and $1 008 respectively
Other Post-Retirement Benefits Fund
In accordance with Statement of Financial Accounting Standards (SFAS) No1 06 as amended by No 132 Employers Disclosure about Pensions and Other Post-Retirement Benefits the District provides certain health care and sick time benefits for retired employees Substantially all of the District s employees may become eligible for those benefits if they reach normal retirement age while working for the District The District started funding the Other Post-retirement Benefits in 2006 The cash balance at December 312008 and 2007 was $225952 and $93171 respectively The net periodic benefits cost based on the actuarial repOli for the years ending 2008 and 2007 were $143026 and $121666 respectively
NOTE 4 - ACCOUNTS RECEIVABL E - TRA DE
The amount for accounts receivable is shown as net of the allowance for bad debts as follows at December 31
2008 2007
Accounts Receivable $ 231 891 $ 255602
Less Allowance for Bad Debts (7 809) (8234)
$ 224Q82 $ 247 36pound
17
2008 Annual Report Page 27
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 5 - UTILITY PLAN T AND EQUIPMENT
The following is a summary of property plant and equipment at December 31
Depreciation Rate Beginn ing Add itions Retirement Ending
Organizational Costs N A $ 50709 $ 0 $ 0 $ 50709 Land N A 28 19729 154 0 2819883 Structures 2 - 3 4042463 29352 0 4071 815 Impounding Dams
And Reservoirs 2 58443 6834 0 65277 Intake and Suction
Mains 15 17455 0 17455 Wells 2 855 590 296 0 855 886 Pumping Equipment 4 1833 137 22735 0 1855872 Purification
Equipment 2 1236332 49608 0 1285 940 Tanks and Standpipes 133 - 4 2530785 0 0 2530785 Transmission and
Distribution Mains 1 24363767 695255 (145825) 24913197 Services 3 4458076 341739 (7450) 4792365 Meters 4 14 15310 66510 (25998) 1455822 Fire Hydrants 15 782158 39749 (4200) 817707 General Equipment 10 1775969 148557 (254553) 1669973
46239923 1400789 (438026) 47202686 Less Accumulated
Depreciation (12138279) (845522) 437970 (12545831 ) Construction Work in Progress 0 5671098 0 567098 Net Property and
Equipment $ 34JOL644 $ U22J65 $ (56) $3522953
The depreciation expense for the years ended December 31 2008 and 2007 was $845522 and $807932 respective ly
18
Page 28 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 6 - LONG-TERM DEBT
Bonded indebtedness and land mortgage payable including amounts due currently are summarized as follows at December 31
Bonds Payable
Issue Maturity Beginning Ending Rate Date Date Balance Addition Retirement Balance
500 -785
613 - 675 522 - 652
209 - 429
300 - 570 180 - 625
284
7-88 5-91 10-94
10-03
10-05 10-06
11-08
November 20 18
October 20 11 November 2014
November 2018
November 2020 November 202 1
October 2028
$ 748386
300000 420000
916666
866668 933334
0 4185054
$ 0
0 0
0
0 0
757350 757350
$ (48793)
(75 000) (60000)
(83333)
(66666) (66666)
0 (400458)
$ 699593
225000 360000
833333
800002 866668
757350 4541946
Mortgage Payable - Land 42 11-07 October 2016 900000
$ 5085054 $ _ ----0
0 _ (100000)
11500458) 800000
5341946
Current
Long-term
$ 500458
4584596
$ 5085054
$ 529363
4812583
5341946
Annual scheduled maturities of long-term debt are as follows
Year Principal Amount
Interest Amount
2009 2010 2011 20 12 201 3
2014-2018 2019 - 2023 2024 - 2028
$ 529363 530526 531741 476012 477847
2031768 533937 230752
liJ1L946
$ 250295 225756 197964 170178 145 938 387751
64444 20027
$ 14623 53
19
2008 Annual Report Page 29
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 7 - CAPITAL LEASES
During 2007 the District leased equipment under an agreement that is classified as capital leases The cost of the equipment under capital lease is included in the statement of net assets as utility plant in service in the amount of$114298 Accumulated amortization of the leased equipment at December 312008 and 2007 was $19559 and $8129 respectively Amortization of assets under capital leases is included in depreciation ex pense The capital lease was paid in full in 2008
NOTE 8 - DEFERRED CREDIT
At December 31 2008 and 2007 the deferred credits consisted of
Customer Advances for Construction
The District receives advances for construction from or on behalf of customers Unused advances are refunded to the customers once the projects are completed Customers advances aggregated to $340766 and $24837 1 in 2008 and 2007 respectively
Deferred Bond Interest
Refunds received from bond refinancing are capitalized and amortized over the remaining life of the bond decreasing interest expense in the current and subsequent years The total reduction of interest expense for years ended 2008 and 2007 was $12862 and $15 I 04 respectively Deferred bond credit for the years ended 2008 and 2007 was $593 11 and $72173 respectively
NOTE 9 - APPROPRIA TIONS OF NET ASSETS
The District has establ ished appropriated net assets for various purposes At December 312008 and 2007 appropriated net assets were as follows
Funded Debt Retired Through Surplus
The Di stricts policy is to appropriate fro m net income annually an amount equal to the principal payment of the bonds Appropriations at December 31 2008 were $400458 The appropriated funded debt retired through surplus balance at December 31 2008 and 2007 was $13 3605 02 and $12960044 respectively
20
Page 30 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 9 - APPROPRIA TIONS OF NET ASSETS (Continued)
Water Supply Protection Reserve
Pursuant to Sec 135-A MRSA Sec 6113 of State of Maine law a consumer-owned water utility may establish a water supply protection fund to which a sum may be credited annually from surplus funds The annual credit may not exceed 5 of the prior years total revenue Interest earned in the fund must remain in the fund and be used solely for the purposes of the fund For the year ended 2008 there was an adjusted Public Utility Commission calculated net income of $255566 and a maximum allowed appropriation of $274988 Due to lack of operating cash the Board of Trustees decided not to appropriate in 2008 By Maine state law the District is allowed to appropriate within one year after the District s year end The Board reserves the right to exercise this option The interest income for the years ended 2008 and 2007 was $9287 and $17483 respectively The cumulative balance of the reserve at December 31 2008 and 2007 was $447426 and $438139 respectively
Mortgage Payment Appropriation
The District appropriates from net income annually an amount equal to the years principal payment on the mortgage Appropriations for the year ended 2008 was $100000 The appropriated mortgage payment balance at December 31 2008 and 2007 was $450000 and $350000 respectively
NOTE 10 - EMPLOYEE RETIREMENT PLAN
Effective july 1 1996 the District became a participant of the Maine State Retirement Systems (MSRS) cost sharing multiple employer consolidated retirement plan Accordingly due to the consolidation details ofthe pension obligation pertaining to the District can no longer be presented Additional information may be obtained from the MSRS
Under the participating local district (PLD) consolidated retirement plan participants contribute 65 of earnable compensation The Districts contribution to the plan is approximately 3 of earnable compensation This amount is either increased or decreased by the amortization of the Districts Initial Unpooled Unfunded Actuarial Liability (IUUAL) over the next 9 years from july 1 2006 The Districts net contributions for the years ended 2008 and 2007 were $44531 and $43160 respectively
Employees participating are eligible for normal retirement upon attaining the age of sixty and fi ve or more years of service or early retirement after compl eting twenty-five or more years of creditable service Vested participants are entitled to a retirement benefit equal to a fraction of the average final compensation multiplied by the years of membership service (discounted for early retirement)
21
2008 Annual Report Page 31
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 11 - INCOME TAXSTATUS
The District qualifies as a tax exempt organization under the provisions of the Internal Revenue code and is not subject to any State or Federal income taxes
N OTE 12 - 7 TEST
Pursuant to Chapter 670 of the Maine Pue regulations a water utility must annually determine if in of any three consecutive years its adjusted net income has equaled or exceeded 7 of the utilityS annual operating expenses This test is calculated by multiplying 7 of the total utility operating expenses which are composed of operation and maintenance expenses depreciation and amortization and taxes other than income taxes
For years ended 2008 and 2007 the Districts adjusted net income did not equal or exceed 7 of its annual operating expenses
NOTE 13 - RISK MANA GEMENT
The District is exposed to various risks of loss related to torts theft of damage to and destruction of assets errors and omissions and natural disasters for which the District carries commercial insurance Based on the coverage provided by commercial insurance purchased the District is not aware of any material actual or potential claim liabilities that should be recorded at December 31 2008 Settled claims have not exceeded insurance coverage for any of the past three fiscal years
Litigation
The District is subject to certain legal proceedings and claims which arise in the normal course of conducting its activities In the opinion of management the District has defensible positions
NOTE 14 - REVENUE FROM OPERA TING LEASES
The District leases various water tank sites to wireless cellular companies under long-term operating leases The leases are primarily five-year terms with consecutive renewal terms Rental increases are generally equal to the change in the CPI index during such year Rental revenues are recognized as earned over the term of the leases For years ended 2008 and 2007 total rental revenue was $253285 and $224054 respectivel y
22
Page 32 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 312008 and 2007
NOTE 15 - OPERA TING LEASE COMMITMENT
The District entered into a five-year agreement to license accounting software equipment and services with an application service provider The agreement expired on June 30 2008 and was renewed for a three-year period which commenced on July 1 2008 Under the agreement the District is obligated to pay minimum annual license fees as follows
Year Amount 2009 $ 60727 2010 60727 2011 30364
License fees for the years ended 2008 and 2007 were $54413 and $48098 respectively
NOTE 16 - PRIOR PERIOD ADJUSTMENT
The District has restated its previously issued 2007 financial statements due to advances for construction in the amount of$I006382 This liability represents many years of accumulation of monies given to the District by customers for projects to be done for them The monies had been used and the projects had been completed The utility assets had been transferred to the District This liability occurred before the adoption of GASB Statement No 34 As a result of the adjustment the 2007 beginning net assets were increased by $1006382
NOTE 17 - SUBSEQUENT EVENT
In preparing these financial statements the District has evaluated events and transactions for potential recognition or disclosure through October 262009 the date the financial statements were available to be issued
Since early 2005 the District has been involved in a series of disputes over its metering policy and system development charge (SOC) as it relates to a large seasonal cottage complex located in the Town of Wells Despite the Maine Public Utility Commissions (MPUC) upholding ofthe Districts metering policy this developer has continued to dispute the calculation ofthe appropriate SDC as it relates to this complex This same developer was an intervenor in the Districts annual Tariffupdate filed in May 2006 This Tariff was subsequently approved on February 7 2008
During 2008 the Maine Supreme Court upheld the Districts individual metering policy and therefore the only matter left to resolve with this issue is for the MPUC to decide on the revised SOC rate filing In January 2009 the District and the developer signed a settlement agreement which formed the basis for a stipulation agreement that has been submitted to the MPUC for inclusion with the SDC filing The Di strict subsequently received $28 633 in the form of additional SDCs from the developer in April 2009 The MP UC approved the new SDC tariffwith an effective date of July 21 2009
23
2008 Annual Report Page 33
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 18 - RECLASSI FICA TIONS
Certain reclassifications have been made to the prior years financial statements to conform to the cun-ent year presentation These reclassifications had no effect on previously reported results of operations or net assets
24
Page 34 2008 Annual Report
KENNEBUNK KENNEBUN KPORT AND WELLS WATER DISTRICT DECEMBER 31 2008 and 2007
SUPPLEMENTARY INFORMATION
Gerry Talbo Roye r Falmollth Mai ll e
2008 Annual Report Page 35
KENNEBUNK KENNEBUNKPORT AND WELLS VATER DISTRICT Schedule 1 SCHEDULES OF CHANGES IN NET ASSETS
YEAR ENDED DECEMBER 312008 (With Comparative Totals for 2007)
Appropriated Water Supply
Protection Funded Debt Fund Contributions (Restated)
Retired Mortgage and Restricted in Aid of 2008 2007 Through Surplus Payment Reserves Construction UnaPEropriated Total Total
BALANCES - BEGINNING OF YEAR $ 12960044 $ 350 000 $ 439148 $ 0 $ 15374845 $ 29124037 $ 28 114927
1et Income Contributions in Aid for Construction Transfer of the 8aJance of Contribution in Aid Cunent Year Loan Pri ncipal Payments Current Year Appropriation
BALANCES - END OF YEAR $
0 0 0
400458 0
13360502 $
0
0 0
JOO OOO 0
450000 $
93 12
0 0 0 0
448460 $
0 282333
(282333) 0 0 0 $
564972
0 282333
(500 45 8)
0 15721 692 $
574284
282333 0 0 0
29980654 $
572376 436734
0 0 0
29 124037
N
Berry Talbot Royer Falmourh Maine
VI
Page 36 2008 Annual Report
Sc hedul e 2
KENNEBlI NK KENNEBUNKPORT AND WE LLS WATER DISTRICT SCHEDULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
2008 2007 SOU RC E AND PUMPING OP ERA nONS
Labor $ 106640 $ I 12706 Office r 74 12 858 1 Pensions and Benefits 82777 8236 5 Purchased Water 23 67 4454 Purchased Power 242 197 2 147 14 Transportation Expense 38 80 383 5 In su rance - Vehicles 697 178 5 Materials and Suppl ies 1868 15 16 Con tractua I Services 20419 56024 Insurance - Workers Compensat ion 3665 3340
Tota l Source an d Pumping Operations 471922 489320
SOURCE AND PUMPING MAINTENANCE Labor 169 5 I 6 14 6957 Officer 11 782 11 189 Pensions and Benefits 131583 107395 Materia ls and Supplies 711 63 711 53 Co ntractu al Services 18 132 45784 Transportation Expense 6 167 5000 Insurance - Veh ic le s 1 108 2328 Insurance - Workers Compensation 5826 4355
Total Source and Pumping Maintenance 415277 394 161
WAT ER TREATMENT EXPENSES Labor 177355 173732 Officer 12328 13228
Pens ions and Benefits 137668 126962 Purchased Power 17500 15891
Materials and Suppli es 23414 196 11
Chemicals 178 805 73900
Contractual Services 20340 18359
Transportation Expe nse 6452 5911
Insu rance - Vehicles 1 159 2752
In surance - Workers Compensat ion 6095 5 149
Tota l Water Treatme nt Expenses 581116 555495
TRANSPORTATION AND DI STRIBUTION EXPENSES - OPERAnONS Labor 351966 32075 3
Officer 24464 24422
Pensi ons and Benefits 273205 234404
Purchased Power 12 00 I 10339
Materials ane Supp li es 75 87 10 673
Conu-actual Services 150 I 1285
Tran sportation Expense 12805 10 914
Insuran ce - Vehi cles 230 I 5080
Insurance - Wo rkers Co mpensatio n 12096 9506
TOla l Tran spo rtati on and Distribution Expenses - Upetat ions 697 926 627 376
Berry 1 Ibol Ro er r tl muul ll ivla lne 26
2008 Annual Report Page 37
Schedule 2 (Continued)
KENNEB UNK KE INEBUNKPORT AN D WELLS WATER DISTRICT SCHED ULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
TRA NSPORTATION AND DlSTR IBlJTJO N EXPENSES - MAINTEN ANCE Labor Oficer Pensions and Benefits Materials and Suppl ies Contractual Services Transportation Expense In su ran ce - Vehicles Insurance - Worke rs Compensation
Total Transportation and Distribution Expenses - Maintenance
$
2008
232048
16128 180 i 22 71269
66011 8442
1517
7975
583512
$
2007
228327
17385 i 66 860 104312
491 37
7769
36 16
6767
584 173
CUSTOMER ACCO UNTS EXP EN SES La bor Officers Pensions and Benefit s Materials and Sup plies Contractual Serv ic es Transpotation Expense Insurance - Vehicles Insurance - Workers Compensat ion
Bad Debt Expense Total Customer Accou nt Expenses
146412
3525 i 79508
4 i 68 8
64369
5327
957 3520
0
377032
136 671
32435
11 4838
37394
67 329
4650
2165
4657
6526 406 665
ADM IN ISTRATIVE AND GENERAL EXPENSES Labor Officers Pens ions and Benefi ts Purchased Power Materials and Supplies Contractual Services Professional Regulation Insu rance - Ge neral Liability Transportation Expense Insurance - Vehicles In surance - Workers Compensation Miscellaneous Expense
Total Administrative and Ge neral Expenses
228650
135678
264422
8834
73607
96966
52707
42416
83 19
1495
11707 20285
945086
229567
130348 244414
8023 7467 1
98996
0 44498
7811
3636
991 2 17753
869629
TOTAL OPER ATING EXPE NS ES $ 407 1871 $ 3926819
Berry Talbo Royer r Imouh ld ~lIlc 27
Page 38 2008 Annual Report
2008 OPERATIONAL REPORT
PERSONNEL
Education
The Districts employees attended several educational meetings and seminars covering many subjects such as
Forklift Safety Hearing Protection Electrical Safety HDPE Piping Systems Confined Space Back Injury Protection AC Systems Program Respiratory Protection Bloodborne Pathogens Water Utility Symposium Trenching amp Excavation Class 52 Pipe Alternatives Field Biological Hazards Certification Exam Review Construction Excavation Hazardous Communication LockoutTagout Training Arc Flash amp Blast Protection Introduction to SCADA Care of Emergency Generators Cross Connection Control Water System Master Planning 2005 National Electrical Code Healthy amp Productive Workplace Personal Protection Equipment Hands on Disinfection with Chlorine Incident Command System (ICS) Cross Connection Control Certification National Incident Management System (NIMS)
SERVICES
New Installations Renewals Total Active Services
183 149 10538
METERI NG
Meters
Number in service at beginning of year 12558 New installations 178 Number in service at end of year 12736
Meters serving seasonal customers are installed in the Spring and after removal during the Fall are tested and repaired as needed then stored for the winter Area plumbers set seasonal meters in a cooperative program along with District personnel which is not only beneficial to the District but to the customer and the plumber as well As a result of the cooperation received from the area plumbers the success of the program has continued
2008 Annual Report Page 39
MAINS
DISTRIBUTION MAINS IN SERVICE (FEET)
SIZE 2007 ADDED RETIRED 2008 Deep 20 66751 2578 69329 Deep 16 86240 684 86924 Deep 12 142867 2721 145588 Deep 10 145845 101 3700 142246 Deep 8 308564 2342 1331 309575 Deep 6 164042 67 6299 157810 Deep 4 18137 125 18262 Surface 4 3801 3801 Deep 3 9310 9310 Surface 3 18122 18122 Deep 2~ 634 634 Surface 2~ 388 388 Deep 2 59481 238 248 59471 Surface 2 26586 240 26346 Deep 1~ 918 918 Surface lYz 7062 7062 Deep lW 3225 3225 Surface lX 3034 3034 Deep 1 10257 10257 Surface 1 20449 240 20689 Deep 2856 2856 Surface 3915 3915
1102484 9096 11818 1099762
GATE VALVES INSTALLED
1 lX 2 4 6 8 10 12 16 20
1 3 3 19 4 8 2
Page 40 2008 Annual Report
2008 MAINS INSTALLED
TOWN LOCATION SIZE MATERIAL LENGTH REMARKS
Kennebunk Alewive Road 8 0 1 2 Main Relay 10 01 2
12 PE 240 12 01 732
Independence Park Dr 8 DI 25
Wilbery Lane 8 DI 185 Main Relocation Port Road 8 DI 3
12 DI 67
High Street 8 DI 120 Main Relocation
Kennebunkport Fishers Lane 16 DI 684 Main Relay
Wells Devito Lane 2 Copper 3 Main Relay 4 PE 125
Orchard Lane 1 PE 240 Seasonal Main Relay
Island Beach Road 6 01 49 Main Relay 8 PVC 226
Ocean Avenue 2 Copper 12 Main Relay 10 DI 45
Webhannet Drive 6 DI 2 Main Relay 10 DI 21
12 DI 732
Post Road (Route One) 20 DI 1235 Main Relay
Avandah Way 8 DI 28
Kimball Lane 8 DI 24
Bourne Lane 10 DI 33
Buzzell Road 8 01 180 Main Extension
Gateway Drive 12 PVC 568 Main Extension
Heritage Drive 12 PVC 382
Harriseckett Road 8 DI 964 Main Extension
Charles Wesley Court 8 PVC 540
Ogunquit Route One 8 DI 36 Main Relay
20 DI 1343
Kings Lane 8 01 6
Belm Lane 6 DI 16
8 DI 3
Kingfield Lane 2 Copper 16
Grasshopper Lane 2 Copper 7
Biddeford Second Street 2 PE 200 Main Extension
TOTAL 9096
2008 Annual Report Page 41
HYDRANTS
During 2008 4 public and 14 private hydrants were insta lled and 0 private hydrants became public making a total of 695 publ ic and 229 private hydrants in t he Districts system
NEW INSTALLATIONS
Town No Ow nership Location
Kennebunk 1 Private Shoppers Vi llage Wells 1 Private Heritage Drive Wells 2 Private Charles Wesley Court Wells 2 Private Sylvan Way Forest Village North Wells 1 Private CVS Pharmacy Wells 7 Private Sea Glass Village Wells 1 Public 208 Post Road
HYDRANT REPLACEMENTS
Town No Ownership Location
Kennebunk 1 Public 103 Brown Street Kennebunk 1 Private Shoppers Village Kennebunk 1 Public Sea Road Kennebunk 1 Public Port Road at Wilbery Lane Kennebunk 1 Public 81 Western Avenue Kennebunk 1 Public 120 Brown Street Wells 1 Public Post Road at Kimball Lane Wells 1 Pu blic Eldridge Road at Webhannet Drive Wells 1 Pu blic Web han net Drive at Donald Lane Wells 1 Public Ocean Avenue at Marsh Street Wells 1 Public Ocean Avenue at Tibbetts Avenue North
Wells 1 Public 215 Ocean Avenue
Wells 1 Public Ocean Avenue at Bourne Avenue Ogunquit 1 Public Captain Thomas Road at Partridge Drive
Ogunquit 1 Public Route One at Kings Lane
HYDRANTS TRANSFERRED FROM PRIVATE TO PU BLIC
Tow n No Ownership Locat ion
None
Page 42 2008 Annual Report
MONTHLY PUMPING RECORDS
Gallons Pumped
Amended 2007 2008
January 49415700 47321300 February 48910100 44812500 March 53842900 49171100 April 55060400 59601800 May 89711500 92797350 June 123139500 118078400 July 152963200 151165700 August 161378650 139932600 September 118087130 104318400 October 88548 100 74069700 November 54764500 54315900 December 50257200 57684000
Subtotal (KKWWD) 1046078800 993268750 (BiddefordSaco) 4176450 323500
TOTAL 1050255250 993592250
MONTHLY SNOW AND RAINFALL
2007 2008 Snow Rain Snow Rain
Inches Inches Inches Inches
January 53 266 170 176
February 203 383 568
March 241 219 222 487
April 259 789 478
May 271 248
June 335 427
July 541 792
August 183 331
September 242 1184
October 463 322
November 09 4 29 485
December 409 161 258 391
Totals 1174 3899 1031 5411
Page 20 2008 Annual Report
Exhibit B
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT STA TEMENTS OF REVENUES EXPENSES AND CHAN GES IN NET ASSETS
YEARS ENDED DECEMBE R 31
(Restated) 2008 2007
OPERA TING REVENUES Metered-Residential $ 3218 754 $ 3184295 Metered-Commercial J 3523 74 1365368 Public Fire Protection 606420 597781 Private Fire Protection 102000 97016 Local Municipalities 491 55 48181 Miscellaneous Service Revenues 8566 10695
Total Operating Revenues 5337 269 5303336
OPERA TING EXPENSES Operation and Maintenance (Schedule 2) 407 187 1 3926819
Depreciation 845522 807932
Total Operating Expenses 491 73 93 473475 1
OPERA TING INCOME 419876 568585
NON-OPERA TING INCO ME Rental Revenues 253285 224054
Interest Income 20405 51845
Merchandise and Jobbing Income 3089 51 72
Miscel laneous Non-Utility Income 589 4676
Gain on Disposal of Utility Plant 164767 deg Total Non-Operating Income 442135 285747
NON-OPERATING EXPENSES Interest Expense 244762 240859
Taxes Other than Income 40691 39747
Amortization of Bond Issue Costs 699 793
Miscellaneous Non-Utility Expense 1575 55 7
Total Non-Operating Expenses 287727 281 95 6
CHANGE IN NET ASSETS BEFORE CONTRIB UTIONS 574284 572376
CONTRIB UTIONS Main s Services Meters and Hydrants 282333 436734
CHANGE IN NET ASSETS 8566 17 10 09 11O
NET ASSETS - AT BEGINNING OF YEAR 291 24 037 28114927
NET ASSETS - AT END OF YEAR $ 29980654 $ 29 1240 37
The Accompanying NOl es are an Integral Part oj Th ese Sta tements
J I Berry Tal bot Rover Fal mouth Mnin~
2008 Annual Report Page 21
Ex hibi t C
KENNEBUN K KENNEBUN KPORT AND WELLS WAT ER DISTRICT
STATEMENTS OF CASH FLOWS YEARS ENDED DECEMBER 31
2008 2007 CASH FLOWS FROM O PERATING ACTIV ITIES
Cash Rece ived from Customers $ 536627 1 $ 52998 17
Cash Payme nts to Suppliers and Contractors ( 1157 11 9) ( 1321 240)
Cash Payments to Employee Serv ices (2697475) (2584039)
Net Cash Provided by Operating Acti vities 15 11 677 1394538
C ASH FLOWS FROM CAPITAL AND fmL ATED FI NANCI NG ACTIVITI ES Proceeds from Lo ng -Tenn Borrowings 286 773 900000
Re payment of Long -Tenn Debt (557340) (554 683)
Transfer of Funds from (to) the Water Supply Protection Fund (227 200) 252502
Transfer of Funds from (to) the Other Post Employment Benefits ( 132 780 ) 70608
Proceeds from Sa le of Fixed Assets 57 4123
Gain on Sale afF ixed Asse ts 164767 0 In terest Paid (259 630) (25 I 3 48)
Acqui si ti ons and Construct ion of Operating Property ( 1967888) (2 548664)
Payment of Bond Issue Costs ( 1099) 0
Contributi ons in Aid of Cons tructi on Received 374 728 54 6046
Net Cash Used by Capital and Related Financ ing Acti viti es (231961 2) (15 8 1416)
CASH FLOWS FROM INVESTING ACTIVITIES Rent In come 253285 22 4054
Interest Income Recei ved 20405 5 1845
Reinv ested I nves tm ent In come ( 17497) ~ Net Cash Provided by Inves ting Activ ities 264 379 258402
NET INCREASE (DECREASE) IN CASH AND CASH EQ UIVAL ENTS (5435 56 ) 71 524
C ASH AND CASH EQUIVALENTS - BEGINNING OF YEAR 974 870 9033 46
CASH AND CASH EQUIVALI~NTS - END OF YEAR $ 431 314 $ 974870
RE CONCILIATION OF OPERATING INCOME TO NET CASH PRO VIDE D BY OPERAT1NG ACTIVITIES
Operating Income $ 419876 $ 568585
De prec iation 845522 807932
Jobbing Income 3089 5172
Miscellaneous Non-Utility Income 589 553
Taxes Other tha n I ncome (40691) (39 747 )
Mi sce llaneous No n-Utili ty Expense ( 1575) (557)
Changes in Asse ts and Liab i Iiti es (Increase) Decrease in
Accounts Receivab le 22763 ( 10373)
In ventory 5910 26 64 3
Prepa id Ex pense (893) 23395
(Decrease) Increase in Accou nts Payab le 164338 (324 77)
Oth er Acc ru ed Liabi I ities 37886 5824
Post Ret irement Benefits 54 8 63 39588
Net Cash Pro vided by Ope rati ng Acti vi ties $ 1 5 11 677 $ 139453 8
SUPPLEMENTAL DISC LOSURE INFORMATlOl
Equ ipment Purchased Through Non -cash Transactions pound 0 $ I I 1345
The Accompanying Noles arc unlnlegm Por i aThese Slulel11en ll
Beny 1 athol ROI CI Fdimolilh Mai ne 12
Page 22 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 1 - SUMMARY OF ACCOUNTING POLICIES
The summary of significant accounting policies of Kennebunk Kennebunkport and Wells Water District hereinafter called the District are presented to assist in understanding the representations of the District s management who is responsible for their integrity and objectivity These accounting policies conform to accounting principles generally accepted in the United States of America and have been consistently applied in the preparation of the financial statements
Nature of Business
The District was established in 1921 as a quasi-municipal corporation organized by a special act of the Maine State Legislature to provide and maintain a water treatment and distribution system for the inhabitants of the District The District serves the Towns ofKennebunk Kennebunkport Wells Ogunquit and portions of Biddeford Arundel and York The District is governed by a four member Board of Trustees one elected from each of the Towns of Kennebunk Kennebunkp01i Ogunquit and Wells The District is regulated by the Maine Public Utilities Commi ssion hereinafter called the Maine P U C The District extends credit to its customers that consist of residential commercial and governmental entities at regular terms without collateral
Basis of Accounting
The financial statements of the District have been prepared on the accrual basis of accounting and accordingly reflect all significant receivables payables and other liabilities
13
2008 Annual Report Page 23
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 1 - SUMMARY OF ACCOUNTING POLICIES (Contill ued)
Basis of Presentation
The financial statements have been prepared in confonnity with accounting principles generally accepted in the United States of America as applied to governmental units utilizing an enterprise fund to account for its operations that are financed and operated in a manner similar to private business enterprises The intent of the governing body is that the periodic determination of revenues earned expenses incurred and net income is desired for purposes of facilitating management control and accountability The District complies with Governmental Accounting Standards Board (GASB) Statement No 20 relating to Governmental Entities that use Proprietary Fund Accounting and No 34 related to basic financial statements and management discussion and analysis report For enterprise funds GASB Statement Nos 20 and 34 provide the District the option of electing to apply F ASB pronouncements issued after November 30 1989 The District has elected not to apply those pronouncements
Proprietary Funds distinguish operating revenues and expenses from non-operating items Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary funds principal ongoing operations The principal operating revenues of the Districts proprietary funds are the net charges to customers for water usage Operating expenses include expenses on source and pumping operations and maintenance water treatment transpOliation and distribution operations and maintenance customer account administrative and general and depreciation on capital assets All revenues and expenses not meeting this definition are reported as non-operating income and expenses Rental revenues from various wireless cellular companies are treated as non-operating income
Utility Plant
Utility plant is stated at cost and depreciation is calculated on the straight-line method at rates established by the Maine Pue Useful lives pursuant to Chapter 680 of the Maine Pue range from 5 to 100 years Utility property retirements are charged in total to the accumulated depreciation account when they occur
Capitalization Policy
Expenditures that materially increase values change capacities or extend useful lives are capitalized The amounts charged to utility plant accounts represent all reasonable and necessary costs including labor materials overhead equipment charges and interest costs incurred during the construction period Routine maintenance and repairs are expended as incurred
14
Page 24 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 ami 2007
NOTE I - SUMMAR Y OF A CCOUNTING POLICIES (Continued)
Contributions in Aid of Construction
Pursuant to GASB Nos 33 and 34 contributions in aid are reported as income
Cash and Cash Equivalents
For purposes of the statement of cash flows the District considers all highly liquid investments with an initial maturity of three months or less to be cash equivalents
Inventory
Materials and supplies inventories are valued at the lower of cost or market using the weighted average cost method
Unamortized Bond Issue Costs
Costs incurred to issue long-term bonds together with discounts allowed at the time ofpurchase are amortized on a straight-line basis over the term of the bond issue Amortization expenses for 2008 and 2007 were $699 and $793 respectively
Allowance for Bad Debts
The District uses the allowance method to account for uncollectible accounts receivables The allowance for doubtful accounts is based on prior years experience and managements analysis of possible bad debts
Use of Estimates
The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the rep0l1ed amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and reported amounts of revenues and expenses during the repol1ing period Actual results could differ from those estimates
15
2008 Annual Report Page 25
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 2 - DEPOSIT AND INVESTMENTS
Custodial Credit Risk
Custodial credit risk is the risk that in the event of the banks failure the District will not be able to recover the value of its deposits and investments that are in the possession of an outside party
Deposits
As of December 312008 $201645 of the Districts bank balance of $451659 was subject to custodial credit risk as follows
Collateralized with securities held by the pledging bank in the District s name $ 20164~
Investments
The State of Maine authorizes the District to invest in obligations backed by the US government and agencies repurchase agreements and certain corporate stocks and bonds
The Districts MBIA-Class investment is in a local government investment pool designed to make the managing of public funds safer and easier to access The investment is backed by corporate bonds US Treasury and Agency bonds mortgage backed securities and a money market fund The MBIA - Class investment pool is rated AAA-VI
At December 31 2008 investments consi sted of the following
Fair Market Maturity Value
MBIA Class Investment Pool NA U14442
16
Page 26 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 3 - OTHER SPECIA L FUNDS
The Board of Trustee s has internally restricted funds for future use These special fund balances as of December 312008 and 2007 are as follows
Water Supply Protection Fund
Pursuant to Sec 135-A MRSA Sec 6113 of State of Maine law a consumer-owned water utility may establish a water supply protection fund to which a sum may be credited annually from surplus funds The balance of the fund as of December 31 2008 and 2007 was $447458 and $210939 respectively Please refer to Note 9 for further discussion of this fund
System Development Fund
In accordance with the Maine P Uc regulations the District is authorized to impose a charge to customers who expand their water capacity All funds collected must be segregated and maintained in a separate interest bearing account and the revenue dedicated as required by 1m The District submits to the Maine PUc a financial activity repoli annually The balance of the fund as of December 31 2008 and 2007 was $1033 and $1 008 respectively
Other Post-Retirement Benefits Fund
In accordance with Statement of Financial Accounting Standards (SFAS) No1 06 as amended by No 132 Employers Disclosure about Pensions and Other Post-Retirement Benefits the District provides certain health care and sick time benefits for retired employees Substantially all of the District s employees may become eligible for those benefits if they reach normal retirement age while working for the District The District started funding the Other Post-retirement Benefits in 2006 The cash balance at December 312008 and 2007 was $225952 and $93171 respectively The net periodic benefits cost based on the actuarial repOli for the years ending 2008 and 2007 were $143026 and $121666 respectively
NOTE 4 - ACCOUNTS RECEIVABL E - TRA DE
The amount for accounts receivable is shown as net of the allowance for bad debts as follows at December 31
2008 2007
Accounts Receivable $ 231 891 $ 255602
Less Allowance for Bad Debts (7 809) (8234)
$ 224Q82 $ 247 36pound
17
2008 Annual Report Page 27
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 5 - UTILITY PLAN T AND EQUIPMENT
The following is a summary of property plant and equipment at December 31
Depreciation Rate Beginn ing Add itions Retirement Ending
Organizational Costs N A $ 50709 $ 0 $ 0 $ 50709 Land N A 28 19729 154 0 2819883 Structures 2 - 3 4042463 29352 0 4071 815 Impounding Dams
And Reservoirs 2 58443 6834 0 65277 Intake and Suction
Mains 15 17455 0 17455 Wells 2 855 590 296 0 855 886 Pumping Equipment 4 1833 137 22735 0 1855872 Purification
Equipment 2 1236332 49608 0 1285 940 Tanks and Standpipes 133 - 4 2530785 0 0 2530785 Transmission and
Distribution Mains 1 24363767 695255 (145825) 24913197 Services 3 4458076 341739 (7450) 4792365 Meters 4 14 15310 66510 (25998) 1455822 Fire Hydrants 15 782158 39749 (4200) 817707 General Equipment 10 1775969 148557 (254553) 1669973
46239923 1400789 (438026) 47202686 Less Accumulated
Depreciation (12138279) (845522) 437970 (12545831 ) Construction Work in Progress 0 5671098 0 567098 Net Property and
Equipment $ 34JOL644 $ U22J65 $ (56) $3522953
The depreciation expense for the years ended December 31 2008 and 2007 was $845522 and $807932 respective ly
18
Page 28 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 6 - LONG-TERM DEBT
Bonded indebtedness and land mortgage payable including amounts due currently are summarized as follows at December 31
Bonds Payable
Issue Maturity Beginning Ending Rate Date Date Balance Addition Retirement Balance
500 -785
613 - 675 522 - 652
209 - 429
300 - 570 180 - 625
284
7-88 5-91 10-94
10-03
10-05 10-06
11-08
November 20 18
October 20 11 November 2014
November 2018
November 2020 November 202 1
October 2028
$ 748386
300000 420000
916666
866668 933334
0 4185054
$ 0
0 0
0
0 0
757350 757350
$ (48793)
(75 000) (60000)
(83333)
(66666) (66666)
0 (400458)
$ 699593
225000 360000
833333
800002 866668
757350 4541946
Mortgage Payable - Land 42 11-07 October 2016 900000
$ 5085054 $ _ ----0
0 _ (100000)
11500458) 800000
5341946
Current
Long-term
$ 500458
4584596
$ 5085054
$ 529363
4812583
5341946
Annual scheduled maturities of long-term debt are as follows
Year Principal Amount
Interest Amount
2009 2010 2011 20 12 201 3
2014-2018 2019 - 2023 2024 - 2028
$ 529363 530526 531741 476012 477847
2031768 533937 230752
liJ1L946
$ 250295 225756 197964 170178 145 938 387751
64444 20027
$ 14623 53
19
2008 Annual Report Page 29
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 7 - CAPITAL LEASES
During 2007 the District leased equipment under an agreement that is classified as capital leases The cost of the equipment under capital lease is included in the statement of net assets as utility plant in service in the amount of$114298 Accumulated amortization of the leased equipment at December 312008 and 2007 was $19559 and $8129 respectively Amortization of assets under capital leases is included in depreciation ex pense The capital lease was paid in full in 2008
NOTE 8 - DEFERRED CREDIT
At December 31 2008 and 2007 the deferred credits consisted of
Customer Advances for Construction
The District receives advances for construction from or on behalf of customers Unused advances are refunded to the customers once the projects are completed Customers advances aggregated to $340766 and $24837 1 in 2008 and 2007 respectively
Deferred Bond Interest
Refunds received from bond refinancing are capitalized and amortized over the remaining life of the bond decreasing interest expense in the current and subsequent years The total reduction of interest expense for years ended 2008 and 2007 was $12862 and $15 I 04 respectively Deferred bond credit for the years ended 2008 and 2007 was $593 11 and $72173 respectively
NOTE 9 - APPROPRIA TIONS OF NET ASSETS
The District has establ ished appropriated net assets for various purposes At December 312008 and 2007 appropriated net assets were as follows
Funded Debt Retired Through Surplus
The Di stricts policy is to appropriate fro m net income annually an amount equal to the principal payment of the bonds Appropriations at December 31 2008 were $400458 The appropriated funded debt retired through surplus balance at December 31 2008 and 2007 was $13 3605 02 and $12960044 respectively
20
Page 30 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 9 - APPROPRIA TIONS OF NET ASSETS (Continued)
Water Supply Protection Reserve
Pursuant to Sec 135-A MRSA Sec 6113 of State of Maine law a consumer-owned water utility may establish a water supply protection fund to which a sum may be credited annually from surplus funds The annual credit may not exceed 5 of the prior years total revenue Interest earned in the fund must remain in the fund and be used solely for the purposes of the fund For the year ended 2008 there was an adjusted Public Utility Commission calculated net income of $255566 and a maximum allowed appropriation of $274988 Due to lack of operating cash the Board of Trustees decided not to appropriate in 2008 By Maine state law the District is allowed to appropriate within one year after the District s year end The Board reserves the right to exercise this option The interest income for the years ended 2008 and 2007 was $9287 and $17483 respectively The cumulative balance of the reserve at December 31 2008 and 2007 was $447426 and $438139 respectively
Mortgage Payment Appropriation
The District appropriates from net income annually an amount equal to the years principal payment on the mortgage Appropriations for the year ended 2008 was $100000 The appropriated mortgage payment balance at December 31 2008 and 2007 was $450000 and $350000 respectively
NOTE 10 - EMPLOYEE RETIREMENT PLAN
Effective july 1 1996 the District became a participant of the Maine State Retirement Systems (MSRS) cost sharing multiple employer consolidated retirement plan Accordingly due to the consolidation details ofthe pension obligation pertaining to the District can no longer be presented Additional information may be obtained from the MSRS
Under the participating local district (PLD) consolidated retirement plan participants contribute 65 of earnable compensation The Districts contribution to the plan is approximately 3 of earnable compensation This amount is either increased or decreased by the amortization of the Districts Initial Unpooled Unfunded Actuarial Liability (IUUAL) over the next 9 years from july 1 2006 The Districts net contributions for the years ended 2008 and 2007 were $44531 and $43160 respectively
Employees participating are eligible for normal retirement upon attaining the age of sixty and fi ve or more years of service or early retirement after compl eting twenty-five or more years of creditable service Vested participants are entitled to a retirement benefit equal to a fraction of the average final compensation multiplied by the years of membership service (discounted for early retirement)
21
2008 Annual Report Page 31
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 11 - INCOME TAXSTATUS
The District qualifies as a tax exempt organization under the provisions of the Internal Revenue code and is not subject to any State or Federal income taxes
N OTE 12 - 7 TEST
Pursuant to Chapter 670 of the Maine Pue regulations a water utility must annually determine if in of any three consecutive years its adjusted net income has equaled or exceeded 7 of the utilityS annual operating expenses This test is calculated by multiplying 7 of the total utility operating expenses which are composed of operation and maintenance expenses depreciation and amortization and taxes other than income taxes
For years ended 2008 and 2007 the Districts adjusted net income did not equal or exceed 7 of its annual operating expenses
NOTE 13 - RISK MANA GEMENT
The District is exposed to various risks of loss related to torts theft of damage to and destruction of assets errors and omissions and natural disasters for which the District carries commercial insurance Based on the coverage provided by commercial insurance purchased the District is not aware of any material actual or potential claim liabilities that should be recorded at December 31 2008 Settled claims have not exceeded insurance coverage for any of the past three fiscal years
Litigation
The District is subject to certain legal proceedings and claims which arise in the normal course of conducting its activities In the opinion of management the District has defensible positions
NOTE 14 - REVENUE FROM OPERA TING LEASES
The District leases various water tank sites to wireless cellular companies under long-term operating leases The leases are primarily five-year terms with consecutive renewal terms Rental increases are generally equal to the change in the CPI index during such year Rental revenues are recognized as earned over the term of the leases For years ended 2008 and 2007 total rental revenue was $253285 and $224054 respectivel y
22
Page 32 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 312008 and 2007
NOTE 15 - OPERA TING LEASE COMMITMENT
The District entered into a five-year agreement to license accounting software equipment and services with an application service provider The agreement expired on June 30 2008 and was renewed for a three-year period which commenced on July 1 2008 Under the agreement the District is obligated to pay minimum annual license fees as follows
Year Amount 2009 $ 60727 2010 60727 2011 30364
License fees for the years ended 2008 and 2007 were $54413 and $48098 respectively
NOTE 16 - PRIOR PERIOD ADJUSTMENT
The District has restated its previously issued 2007 financial statements due to advances for construction in the amount of$I006382 This liability represents many years of accumulation of monies given to the District by customers for projects to be done for them The monies had been used and the projects had been completed The utility assets had been transferred to the District This liability occurred before the adoption of GASB Statement No 34 As a result of the adjustment the 2007 beginning net assets were increased by $1006382
NOTE 17 - SUBSEQUENT EVENT
In preparing these financial statements the District has evaluated events and transactions for potential recognition or disclosure through October 262009 the date the financial statements were available to be issued
Since early 2005 the District has been involved in a series of disputes over its metering policy and system development charge (SOC) as it relates to a large seasonal cottage complex located in the Town of Wells Despite the Maine Public Utility Commissions (MPUC) upholding ofthe Districts metering policy this developer has continued to dispute the calculation ofthe appropriate SDC as it relates to this complex This same developer was an intervenor in the Districts annual Tariffupdate filed in May 2006 This Tariff was subsequently approved on February 7 2008
During 2008 the Maine Supreme Court upheld the Districts individual metering policy and therefore the only matter left to resolve with this issue is for the MPUC to decide on the revised SOC rate filing In January 2009 the District and the developer signed a settlement agreement which formed the basis for a stipulation agreement that has been submitted to the MPUC for inclusion with the SDC filing The Di strict subsequently received $28 633 in the form of additional SDCs from the developer in April 2009 The MP UC approved the new SDC tariffwith an effective date of July 21 2009
23
2008 Annual Report Page 33
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 18 - RECLASSI FICA TIONS
Certain reclassifications have been made to the prior years financial statements to conform to the cun-ent year presentation These reclassifications had no effect on previously reported results of operations or net assets
24
Page 34 2008 Annual Report
KENNEBUNK KENNEBUN KPORT AND WELLS WATER DISTRICT DECEMBER 31 2008 and 2007
SUPPLEMENTARY INFORMATION
Gerry Talbo Roye r Falmollth Mai ll e
2008 Annual Report Page 35
KENNEBUNK KENNEBUNKPORT AND WELLS VATER DISTRICT Schedule 1 SCHEDULES OF CHANGES IN NET ASSETS
YEAR ENDED DECEMBER 312008 (With Comparative Totals for 2007)
Appropriated Water Supply
Protection Funded Debt Fund Contributions (Restated)
Retired Mortgage and Restricted in Aid of 2008 2007 Through Surplus Payment Reserves Construction UnaPEropriated Total Total
BALANCES - BEGINNING OF YEAR $ 12960044 $ 350 000 $ 439148 $ 0 $ 15374845 $ 29124037 $ 28 114927
1et Income Contributions in Aid for Construction Transfer of the 8aJance of Contribution in Aid Cunent Year Loan Pri ncipal Payments Current Year Appropriation
BALANCES - END OF YEAR $
0 0 0
400458 0
13360502 $
0
0 0
JOO OOO 0
450000 $
93 12
0 0 0 0
448460 $
0 282333
(282333) 0 0 0 $
564972
0 282333
(500 45 8)
0 15721 692 $
574284
282333 0 0 0
29980654 $
572376 436734
0 0 0
29 124037
N
Berry Talbot Royer Falmourh Maine
VI
Page 36 2008 Annual Report
Sc hedul e 2
KENNEBlI NK KENNEBUNKPORT AND WE LLS WATER DISTRICT SCHEDULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
2008 2007 SOU RC E AND PUMPING OP ERA nONS
Labor $ 106640 $ I 12706 Office r 74 12 858 1 Pensions and Benefits 82777 8236 5 Purchased Water 23 67 4454 Purchased Power 242 197 2 147 14 Transportation Expense 38 80 383 5 In su rance - Vehicles 697 178 5 Materials and Suppl ies 1868 15 16 Con tractua I Services 20419 56024 Insurance - Workers Compensat ion 3665 3340
Tota l Source an d Pumping Operations 471922 489320
SOURCE AND PUMPING MAINTENANCE Labor 169 5 I 6 14 6957 Officer 11 782 11 189 Pensions and Benefits 131583 107395 Materia ls and Supplies 711 63 711 53 Co ntractu al Services 18 132 45784 Transportation Expense 6 167 5000 Insurance - Veh ic le s 1 108 2328 Insurance - Workers Compensation 5826 4355
Total Source and Pumping Maintenance 415277 394 161
WAT ER TREATMENT EXPENSES Labor 177355 173732 Officer 12328 13228
Pens ions and Benefits 137668 126962 Purchased Power 17500 15891
Materials and Suppli es 23414 196 11
Chemicals 178 805 73900
Contractual Services 20340 18359
Transportation Expe nse 6452 5911
Insu rance - Vehicles 1 159 2752
In surance - Workers Compensat ion 6095 5 149
Tota l Water Treatme nt Expenses 581116 555495
TRANSPORTATION AND DI STRIBUTION EXPENSES - OPERAnONS Labor 351966 32075 3
Officer 24464 24422
Pensi ons and Benefits 273205 234404
Purchased Power 12 00 I 10339
Materials ane Supp li es 75 87 10 673
Conu-actual Services 150 I 1285
Tran sportation Expense 12805 10 914
Insuran ce - Vehi cles 230 I 5080
Insurance - Wo rkers Co mpensatio n 12096 9506
TOla l Tran spo rtati on and Distribution Expenses - Upetat ions 697 926 627 376
Berry 1 Ibol Ro er r tl muul ll ivla lne 26
2008 Annual Report Page 37
Schedule 2 (Continued)
KENNEB UNK KE INEBUNKPORT AN D WELLS WATER DISTRICT SCHED ULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
TRA NSPORTATION AND DlSTR IBlJTJO N EXPENSES - MAINTEN ANCE Labor Oficer Pensions and Benefits Materials and Suppl ies Contractual Services Transportation Expense In su ran ce - Vehicles Insurance - Worke rs Compensation
Total Transportation and Distribution Expenses - Maintenance
$
2008
232048
16128 180 i 22 71269
66011 8442
1517
7975
583512
$
2007
228327
17385 i 66 860 104312
491 37
7769
36 16
6767
584 173
CUSTOMER ACCO UNTS EXP EN SES La bor Officers Pensions and Benefit s Materials and Sup plies Contractual Serv ic es Transpotation Expense Insurance - Vehicles Insurance - Workers Compensat ion
Bad Debt Expense Total Customer Accou nt Expenses
146412
3525 i 79508
4 i 68 8
64369
5327
957 3520
0
377032
136 671
32435
11 4838
37394
67 329
4650
2165
4657
6526 406 665
ADM IN ISTRATIVE AND GENERAL EXPENSES Labor Officers Pens ions and Benefi ts Purchased Power Materials and Supplies Contractual Services Professional Regulation Insu rance - Ge neral Liability Transportation Expense Insurance - Vehicles In surance - Workers Compensation Miscellaneous Expense
Total Administrative and Ge neral Expenses
228650
135678
264422
8834
73607
96966
52707
42416
83 19
1495
11707 20285
945086
229567
130348 244414
8023 7467 1
98996
0 44498
7811
3636
991 2 17753
869629
TOTAL OPER ATING EXPE NS ES $ 407 1871 $ 3926819
Berry Talbo Royer r Imouh ld ~lIlc 27
Page 38 2008 Annual Report
2008 OPERATIONAL REPORT
PERSONNEL
Education
The Districts employees attended several educational meetings and seminars covering many subjects such as
Forklift Safety Hearing Protection Electrical Safety HDPE Piping Systems Confined Space Back Injury Protection AC Systems Program Respiratory Protection Bloodborne Pathogens Water Utility Symposium Trenching amp Excavation Class 52 Pipe Alternatives Field Biological Hazards Certification Exam Review Construction Excavation Hazardous Communication LockoutTagout Training Arc Flash amp Blast Protection Introduction to SCADA Care of Emergency Generators Cross Connection Control Water System Master Planning 2005 National Electrical Code Healthy amp Productive Workplace Personal Protection Equipment Hands on Disinfection with Chlorine Incident Command System (ICS) Cross Connection Control Certification National Incident Management System (NIMS)
SERVICES
New Installations Renewals Total Active Services
183 149 10538
METERI NG
Meters
Number in service at beginning of year 12558 New installations 178 Number in service at end of year 12736
Meters serving seasonal customers are installed in the Spring and after removal during the Fall are tested and repaired as needed then stored for the winter Area plumbers set seasonal meters in a cooperative program along with District personnel which is not only beneficial to the District but to the customer and the plumber as well As a result of the cooperation received from the area plumbers the success of the program has continued
2008 Annual Report Page 39
MAINS
DISTRIBUTION MAINS IN SERVICE (FEET)
SIZE 2007 ADDED RETIRED 2008 Deep 20 66751 2578 69329 Deep 16 86240 684 86924 Deep 12 142867 2721 145588 Deep 10 145845 101 3700 142246 Deep 8 308564 2342 1331 309575 Deep 6 164042 67 6299 157810 Deep 4 18137 125 18262 Surface 4 3801 3801 Deep 3 9310 9310 Surface 3 18122 18122 Deep 2~ 634 634 Surface 2~ 388 388 Deep 2 59481 238 248 59471 Surface 2 26586 240 26346 Deep 1~ 918 918 Surface lYz 7062 7062 Deep lW 3225 3225 Surface lX 3034 3034 Deep 1 10257 10257 Surface 1 20449 240 20689 Deep 2856 2856 Surface 3915 3915
1102484 9096 11818 1099762
GATE VALVES INSTALLED
1 lX 2 4 6 8 10 12 16 20
1 3 3 19 4 8 2
Page 40 2008 Annual Report
2008 MAINS INSTALLED
TOWN LOCATION SIZE MATERIAL LENGTH REMARKS
Kennebunk Alewive Road 8 0 1 2 Main Relay 10 01 2
12 PE 240 12 01 732
Independence Park Dr 8 DI 25
Wilbery Lane 8 DI 185 Main Relocation Port Road 8 DI 3
12 DI 67
High Street 8 DI 120 Main Relocation
Kennebunkport Fishers Lane 16 DI 684 Main Relay
Wells Devito Lane 2 Copper 3 Main Relay 4 PE 125
Orchard Lane 1 PE 240 Seasonal Main Relay
Island Beach Road 6 01 49 Main Relay 8 PVC 226
Ocean Avenue 2 Copper 12 Main Relay 10 DI 45
Webhannet Drive 6 DI 2 Main Relay 10 DI 21
12 DI 732
Post Road (Route One) 20 DI 1235 Main Relay
Avandah Way 8 DI 28
Kimball Lane 8 DI 24
Bourne Lane 10 DI 33
Buzzell Road 8 01 180 Main Extension
Gateway Drive 12 PVC 568 Main Extension
Heritage Drive 12 PVC 382
Harriseckett Road 8 DI 964 Main Extension
Charles Wesley Court 8 PVC 540
Ogunquit Route One 8 DI 36 Main Relay
20 DI 1343
Kings Lane 8 01 6
Belm Lane 6 DI 16
8 DI 3
Kingfield Lane 2 Copper 16
Grasshopper Lane 2 Copper 7
Biddeford Second Street 2 PE 200 Main Extension
TOTAL 9096
2008 Annual Report Page 41
HYDRANTS
During 2008 4 public and 14 private hydrants were insta lled and 0 private hydrants became public making a total of 695 publ ic and 229 private hydrants in t he Districts system
NEW INSTALLATIONS
Town No Ow nership Location
Kennebunk 1 Private Shoppers Vi llage Wells 1 Private Heritage Drive Wells 2 Private Charles Wesley Court Wells 2 Private Sylvan Way Forest Village North Wells 1 Private CVS Pharmacy Wells 7 Private Sea Glass Village Wells 1 Public 208 Post Road
HYDRANT REPLACEMENTS
Town No Ownership Location
Kennebunk 1 Public 103 Brown Street Kennebunk 1 Private Shoppers Village Kennebunk 1 Public Sea Road Kennebunk 1 Public Port Road at Wilbery Lane Kennebunk 1 Public 81 Western Avenue Kennebunk 1 Public 120 Brown Street Wells 1 Public Post Road at Kimball Lane Wells 1 Pu blic Eldridge Road at Webhannet Drive Wells 1 Pu blic Web han net Drive at Donald Lane Wells 1 Public Ocean Avenue at Marsh Street Wells 1 Public Ocean Avenue at Tibbetts Avenue North
Wells 1 Public 215 Ocean Avenue
Wells 1 Public Ocean Avenue at Bourne Avenue Ogunquit 1 Public Captain Thomas Road at Partridge Drive
Ogunquit 1 Public Route One at Kings Lane
HYDRANTS TRANSFERRED FROM PRIVATE TO PU BLIC
Tow n No Ownership Locat ion
None
Page 42 2008 Annual Report
MONTHLY PUMPING RECORDS
Gallons Pumped
Amended 2007 2008
January 49415700 47321300 February 48910100 44812500 March 53842900 49171100 April 55060400 59601800 May 89711500 92797350 June 123139500 118078400 July 152963200 151165700 August 161378650 139932600 September 118087130 104318400 October 88548 100 74069700 November 54764500 54315900 December 50257200 57684000
Subtotal (KKWWD) 1046078800 993268750 (BiddefordSaco) 4176450 323500
TOTAL 1050255250 993592250
MONTHLY SNOW AND RAINFALL
2007 2008 Snow Rain Snow Rain
Inches Inches Inches Inches
January 53 266 170 176
February 203 383 568
March 241 219 222 487
April 259 789 478
May 271 248
June 335 427
July 541 792
August 183 331
September 242 1184
October 463 322
November 09 4 29 485
December 409 161 258 391
Totals 1174 3899 1031 5411
2008 Annual Report Page 21
Ex hibi t C
KENNEBUN K KENNEBUN KPORT AND WELLS WAT ER DISTRICT
STATEMENTS OF CASH FLOWS YEARS ENDED DECEMBER 31
2008 2007 CASH FLOWS FROM O PERATING ACTIV ITIES
Cash Rece ived from Customers $ 536627 1 $ 52998 17
Cash Payme nts to Suppliers and Contractors ( 1157 11 9) ( 1321 240)
Cash Payments to Employee Serv ices (2697475) (2584039)
Net Cash Provided by Operating Acti vities 15 11 677 1394538
C ASH FLOWS FROM CAPITAL AND fmL ATED FI NANCI NG ACTIVITI ES Proceeds from Lo ng -Tenn Borrowings 286 773 900000
Re payment of Long -Tenn Debt (557340) (554 683)
Transfer of Funds from (to) the Water Supply Protection Fund (227 200) 252502
Transfer of Funds from (to) the Other Post Employment Benefits ( 132 780 ) 70608
Proceeds from Sa le of Fixed Assets 57 4123
Gain on Sale afF ixed Asse ts 164767 0 In terest Paid (259 630) (25 I 3 48)
Acqui si ti ons and Construct ion of Operating Property ( 1967888) (2 548664)
Payment of Bond Issue Costs ( 1099) 0
Contributi ons in Aid of Cons tructi on Received 374 728 54 6046
Net Cash Used by Capital and Related Financ ing Acti viti es (231961 2) (15 8 1416)
CASH FLOWS FROM INVESTING ACTIVITIES Rent In come 253285 22 4054
Interest Income Recei ved 20405 5 1845
Reinv ested I nves tm ent In come ( 17497) ~ Net Cash Provided by Inves ting Activ ities 264 379 258402
NET INCREASE (DECREASE) IN CASH AND CASH EQ UIVAL ENTS (5435 56 ) 71 524
C ASH AND CASH EQUIVALENTS - BEGINNING OF YEAR 974 870 9033 46
CASH AND CASH EQUIVALI~NTS - END OF YEAR $ 431 314 $ 974870
RE CONCILIATION OF OPERATING INCOME TO NET CASH PRO VIDE D BY OPERAT1NG ACTIVITIES
Operating Income $ 419876 $ 568585
De prec iation 845522 807932
Jobbing Income 3089 5172
Miscellaneous Non-Utility Income 589 553
Taxes Other tha n I ncome (40691) (39 747 )
Mi sce llaneous No n-Utili ty Expense ( 1575) (557)
Changes in Asse ts and Liab i Iiti es (Increase) Decrease in
Accounts Receivab le 22763 ( 10373)
In ventory 5910 26 64 3
Prepa id Ex pense (893) 23395
(Decrease) Increase in Accou nts Payab le 164338 (324 77)
Oth er Acc ru ed Liabi I ities 37886 5824
Post Ret irement Benefits 54 8 63 39588
Net Cash Pro vided by Ope rati ng Acti vi ties $ 1 5 11 677 $ 139453 8
SUPPLEMENTAL DISC LOSURE INFORMATlOl
Equ ipment Purchased Through Non -cash Transactions pound 0 $ I I 1345
The Accompanying Noles arc unlnlegm Por i aThese Slulel11en ll
Beny 1 athol ROI CI Fdimolilh Mai ne 12
Page 22 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 1 - SUMMARY OF ACCOUNTING POLICIES
The summary of significant accounting policies of Kennebunk Kennebunkport and Wells Water District hereinafter called the District are presented to assist in understanding the representations of the District s management who is responsible for their integrity and objectivity These accounting policies conform to accounting principles generally accepted in the United States of America and have been consistently applied in the preparation of the financial statements
Nature of Business
The District was established in 1921 as a quasi-municipal corporation organized by a special act of the Maine State Legislature to provide and maintain a water treatment and distribution system for the inhabitants of the District The District serves the Towns ofKennebunk Kennebunkport Wells Ogunquit and portions of Biddeford Arundel and York The District is governed by a four member Board of Trustees one elected from each of the Towns of Kennebunk Kennebunkp01i Ogunquit and Wells The District is regulated by the Maine Public Utilities Commi ssion hereinafter called the Maine P U C The District extends credit to its customers that consist of residential commercial and governmental entities at regular terms without collateral
Basis of Accounting
The financial statements of the District have been prepared on the accrual basis of accounting and accordingly reflect all significant receivables payables and other liabilities
13
2008 Annual Report Page 23
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 1 - SUMMARY OF ACCOUNTING POLICIES (Contill ued)
Basis of Presentation
The financial statements have been prepared in confonnity with accounting principles generally accepted in the United States of America as applied to governmental units utilizing an enterprise fund to account for its operations that are financed and operated in a manner similar to private business enterprises The intent of the governing body is that the periodic determination of revenues earned expenses incurred and net income is desired for purposes of facilitating management control and accountability The District complies with Governmental Accounting Standards Board (GASB) Statement No 20 relating to Governmental Entities that use Proprietary Fund Accounting and No 34 related to basic financial statements and management discussion and analysis report For enterprise funds GASB Statement Nos 20 and 34 provide the District the option of electing to apply F ASB pronouncements issued after November 30 1989 The District has elected not to apply those pronouncements
Proprietary Funds distinguish operating revenues and expenses from non-operating items Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary funds principal ongoing operations The principal operating revenues of the Districts proprietary funds are the net charges to customers for water usage Operating expenses include expenses on source and pumping operations and maintenance water treatment transpOliation and distribution operations and maintenance customer account administrative and general and depreciation on capital assets All revenues and expenses not meeting this definition are reported as non-operating income and expenses Rental revenues from various wireless cellular companies are treated as non-operating income
Utility Plant
Utility plant is stated at cost and depreciation is calculated on the straight-line method at rates established by the Maine Pue Useful lives pursuant to Chapter 680 of the Maine Pue range from 5 to 100 years Utility property retirements are charged in total to the accumulated depreciation account when they occur
Capitalization Policy
Expenditures that materially increase values change capacities or extend useful lives are capitalized The amounts charged to utility plant accounts represent all reasonable and necessary costs including labor materials overhead equipment charges and interest costs incurred during the construction period Routine maintenance and repairs are expended as incurred
14
Page 24 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 ami 2007
NOTE I - SUMMAR Y OF A CCOUNTING POLICIES (Continued)
Contributions in Aid of Construction
Pursuant to GASB Nos 33 and 34 contributions in aid are reported as income
Cash and Cash Equivalents
For purposes of the statement of cash flows the District considers all highly liquid investments with an initial maturity of three months or less to be cash equivalents
Inventory
Materials and supplies inventories are valued at the lower of cost or market using the weighted average cost method
Unamortized Bond Issue Costs
Costs incurred to issue long-term bonds together with discounts allowed at the time ofpurchase are amortized on a straight-line basis over the term of the bond issue Amortization expenses for 2008 and 2007 were $699 and $793 respectively
Allowance for Bad Debts
The District uses the allowance method to account for uncollectible accounts receivables The allowance for doubtful accounts is based on prior years experience and managements analysis of possible bad debts
Use of Estimates
The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the rep0l1ed amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and reported amounts of revenues and expenses during the repol1ing period Actual results could differ from those estimates
15
2008 Annual Report Page 25
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 2 - DEPOSIT AND INVESTMENTS
Custodial Credit Risk
Custodial credit risk is the risk that in the event of the banks failure the District will not be able to recover the value of its deposits and investments that are in the possession of an outside party
Deposits
As of December 312008 $201645 of the Districts bank balance of $451659 was subject to custodial credit risk as follows
Collateralized with securities held by the pledging bank in the District s name $ 20164~
Investments
The State of Maine authorizes the District to invest in obligations backed by the US government and agencies repurchase agreements and certain corporate stocks and bonds
The Districts MBIA-Class investment is in a local government investment pool designed to make the managing of public funds safer and easier to access The investment is backed by corporate bonds US Treasury and Agency bonds mortgage backed securities and a money market fund The MBIA - Class investment pool is rated AAA-VI
At December 31 2008 investments consi sted of the following
Fair Market Maturity Value
MBIA Class Investment Pool NA U14442
16
Page 26 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 3 - OTHER SPECIA L FUNDS
The Board of Trustee s has internally restricted funds for future use These special fund balances as of December 312008 and 2007 are as follows
Water Supply Protection Fund
Pursuant to Sec 135-A MRSA Sec 6113 of State of Maine law a consumer-owned water utility may establish a water supply protection fund to which a sum may be credited annually from surplus funds The balance of the fund as of December 31 2008 and 2007 was $447458 and $210939 respectively Please refer to Note 9 for further discussion of this fund
System Development Fund
In accordance with the Maine P Uc regulations the District is authorized to impose a charge to customers who expand their water capacity All funds collected must be segregated and maintained in a separate interest bearing account and the revenue dedicated as required by 1m The District submits to the Maine PUc a financial activity repoli annually The balance of the fund as of December 31 2008 and 2007 was $1033 and $1 008 respectively
Other Post-Retirement Benefits Fund
In accordance with Statement of Financial Accounting Standards (SFAS) No1 06 as amended by No 132 Employers Disclosure about Pensions and Other Post-Retirement Benefits the District provides certain health care and sick time benefits for retired employees Substantially all of the District s employees may become eligible for those benefits if they reach normal retirement age while working for the District The District started funding the Other Post-retirement Benefits in 2006 The cash balance at December 312008 and 2007 was $225952 and $93171 respectively The net periodic benefits cost based on the actuarial repOli for the years ending 2008 and 2007 were $143026 and $121666 respectively
NOTE 4 - ACCOUNTS RECEIVABL E - TRA DE
The amount for accounts receivable is shown as net of the allowance for bad debts as follows at December 31
2008 2007
Accounts Receivable $ 231 891 $ 255602
Less Allowance for Bad Debts (7 809) (8234)
$ 224Q82 $ 247 36pound
17
2008 Annual Report Page 27
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 5 - UTILITY PLAN T AND EQUIPMENT
The following is a summary of property plant and equipment at December 31
Depreciation Rate Beginn ing Add itions Retirement Ending
Organizational Costs N A $ 50709 $ 0 $ 0 $ 50709 Land N A 28 19729 154 0 2819883 Structures 2 - 3 4042463 29352 0 4071 815 Impounding Dams
And Reservoirs 2 58443 6834 0 65277 Intake and Suction
Mains 15 17455 0 17455 Wells 2 855 590 296 0 855 886 Pumping Equipment 4 1833 137 22735 0 1855872 Purification
Equipment 2 1236332 49608 0 1285 940 Tanks and Standpipes 133 - 4 2530785 0 0 2530785 Transmission and
Distribution Mains 1 24363767 695255 (145825) 24913197 Services 3 4458076 341739 (7450) 4792365 Meters 4 14 15310 66510 (25998) 1455822 Fire Hydrants 15 782158 39749 (4200) 817707 General Equipment 10 1775969 148557 (254553) 1669973
46239923 1400789 (438026) 47202686 Less Accumulated
Depreciation (12138279) (845522) 437970 (12545831 ) Construction Work in Progress 0 5671098 0 567098 Net Property and
Equipment $ 34JOL644 $ U22J65 $ (56) $3522953
The depreciation expense for the years ended December 31 2008 and 2007 was $845522 and $807932 respective ly
18
Page 28 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 6 - LONG-TERM DEBT
Bonded indebtedness and land mortgage payable including amounts due currently are summarized as follows at December 31
Bonds Payable
Issue Maturity Beginning Ending Rate Date Date Balance Addition Retirement Balance
500 -785
613 - 675 522 - 652
209 - 429
300 - 570 180 - 625
284
7-88 5-91 10-94
10-03
10-05 10-06
11-08
November 20 18
October 20 11 November 2014
November 2018
November 2020 November 202 1
October 2028
$ 748386
300000 420000
916666
866668 933334
0 4185054
$ 0
0 0
0
0 0
757350 757350
$ (48793)
(75 000) (60000)
(83333)
(66666) (66666)
0 (400458)
$ 699593
225000 360000
833333
800002 866668
757350 4541946
Mortgage Payable - Land 42 11-07 October 2016 900000
$ 5085054 $ _ ----0
0 _ (100000)
11500458) 800000
5341946
Current
Long-term
$ 500458
4584596
$ 5085054
$ 529363
4812583
5341946
Annual scheduled maturities of long-term debt are as follows
Year Principal Amount
Interest Amount
2009 2010 2011 20 12 201 3
2014-2018 2019 - 2023 2024 - 2028
$ 529363 530526 531741 476012 477847
2031768 533937 230752
liJ1L946
$ 250295 225756 197964 170178 145 938 387751
64444 20027
$ 14623 53
19
2008 Annual Report Page 29
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 7 - CAPITAL LEASES
During 2007 the District leased equipment under an agreement that is classified as capital leases The cost of the equipment under capital lease is included in the statement of net assets as utility plant in service in the amount of$114298 Accumulated amortization of the leased equipment at December 312008 and 2007 was $19559 and $8129 respectively Amortization of assets under capital leases is included in depreciation ex pense The capital lease was paid in full in 2008
NOTE 8 - DEFERRED CREDIT
At December 31 2008 and 2007 the deferred credits consisted of
Customer Advances for Construction
The District receives advances for construction from or on behalf of customers Unused advances are refunded to the customers once the projects are completed Customers advances aggregated to $340766 and $24837 1 in 2008 and 2007 respectively
Deferred Bond Interest
Refunds received from bond refinancing are capitalized and amortized over the remaining life of the bond decreasing interest expense in the current and subsequent years The total reduction of interest expense for years ended 2008 and 2007 was $12862 and $15 I 04 respectively Deferred bond credit for the years ended 2008 and 2007 was $593 11 and $72173 respectively
NOTE 9 - APPROPRIA TIONS OF NET ASSETS
The District has establ ished appropriated net assets for various purposes At December 312008 and 2007 appropriated net assets were as follows
Funded Debt Retired Through Surplus
The Di stricts policy is to appropriate fro m net income annually an amount equal to the principal payment of the bonds Appropriations at December 31 2008 were $400458 The appropriated funded debt retired through surplus balance at December 31 2008 and 2007 was $13 3605 02 and $12960044 respectively
20
Page 30 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 9 - APPROPRIA TIONS OF NET ASSETS (Continued)
Water Supply Protection Reserve
Pursuant to Sec 135-A MRSA Sec 6113 of State of Maine law a consumer-owned water utility may establish a water supply protection fund to which a sum may be credited annually from surplus funds The annual credit may not exceed 5 of the prior years total revenue Interest earned in the fund must remain in the fund and be used solely for the purposes of the fund For the year ended 2008 there was an adjusted Public Utility Commission calculated net income of $255566 and a maximum allowed appropriation of $274988 Due to lack of operating cash the Board of Trustees decided not to appropriate in 2008 By Maine state law the District is allowed to appropriate within one year after the District s year end The Board reserves the right to exercise this option The interest income for the years ended 2008 and 2007 was $9287 and $17483 respectively The cumulative balance of the reserve at December 31 2008 and 2007 was $447426 and $438139 respectively
Mortgage Payment Appropriation
The District appropriates from net income annually an amount equal to the years principal payment on the mortgage Appropriations for the year ended 2008 was $100000 The appropriated mortgage payment balance at December 31 2008 and 2007 was $450000 and $350000 respectively
NOTE 10 - EMPLOYEE RETIREMENT PLAN
Effective july 1 1996 the District became a participant of the Maine State Retirement Systems (MSRS) cost sharing multiple employer consolidated retirement plan Accordingly due to the consolidation details ofthe pension obligation pertaining to the District can no longer be presented Additional information may be obtained from the MSRS
Under the participating local district (PLD) consolidated retirement plan participants contribute 65 of earnable compensation The Districts contribution to the plan is approximately 3 of earnable compensation This amount is either increased or decreased by the amortization of the Districts Initial Unpooled Unfunded Actuarial Liability (IUUAL) over the next 9 years from july 1 2006 The Districts net contributions for the years ended 2008 and 2007 were $44531 and $43160 respectively
Employees participating are eligible for normal retirement upon attaining the age of sixty and fi ve or more years of service or early retirement after compl eting twenty-five or more years of creditable service Vested participants are entitled to a retirement benefit equal to a fraction of the average final compensation multiplied by the years of membership service (discounted for early retirement)
21
2008 Annual Report Page 31
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 11 - INCOME TAXSTATUS
The District qualifies as a tax exempt organization under the provisions of the Internal Revenue code and is not subject to any State or Federal income taxes
N OTE 12 - 7 TEST
Pursuant to Chapter 670 of the Maine Pue regulations a water utility must annually determine if in of any three consecutive years its adjusted net income has equaled or exceeded 7 of the utilityS annual operating expenses This test is calculated by multiplying 7 of the total utility operating expenses which are composed of operation and maintenance expenses depreciation and amortization and taxes other than income taxes
For years ended 2008 and 2007 the Districts adjusted net income did not equal or exceed 7 of its annual operating expenses
NOTE 13 - RISK MANA GEMENT
The District is exposed to various risks of loss related to torts theft of damage to and destruction of assets errors and omissions and natural disasters for which the District carries commercial insurance Based on the coverage provided by commercial insurance purchased the District is not aware of any material actual or potential claim liabilities that should be recorded at December 31 2008 Settled claims have not exceeded insurance coverage for any of the past three fiscal years
Litigation
The District is subject to certain legal proceedings and claims which arise in the normal course of conducting its activities In the opinion of management the District has defensible positions
NOTE 14 - REVENUE FROM OPERA TING LEASES
The District leases various water tank sites to wireless cellular companies under long-term operating leases The leases are primarily five-year terms with consecutive renewal terms Rental increases are generally equal to the change in the CPI index during such year Rental revenues are recognized as earned over the term of the leases For years ended 2008 and 2007 total rental revenue was $253285 and $224054 respectivel y
22
Page 32 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 312008 and 2007
NOTE 15 - OPERA TING LEASE COMMITMENT
The District entered into a five-year agreement to license accounting software equipment and services with an application service provider The agreement expired on June 30 2008 and was renewed for a three-year period which commenced on July 1 2008 Under the agreement the District is obligated to pay minimum annual license fees as follows
Year Amount 2009 $ 60727 2010 60727 2011 30364
License fees for the years ended 2008 and 2007 were $54413 and $48098 respectively
NOTE 16 - PRIOR PERIOD ADJUSTMENT
The District has restated its previously issued 2007 financial statements due to advances for construction in the amount of$I006382 This liability represents many years of accumulation of monies given to the District by customers for projects to be done for them The monies had been used and the projects had been completed The utility assets had been transferred to the District This liability occurred before the adoption of GASB Statement No 34 As a result of the adjustment the 2007 beginning net assets were increased by $1006382
NOTE 17 - SUBSEQUENT EVENT
In preparing these financial statements the District has evaluated events and transactions for potential recognition or disclosure through October 262009 the date the financial statements were available to be issued
Since early 2005 the District has been involved in a series of disputes over its metering policy and system development charge (SOC) as it relates to a large seasonal cottage complex located in the Town of Wells Despite the Maine Public Utility Commissions (MPUC) upholding ofthe Districts metering policy this developer has continued to dispute the calculation ofthe appropriate SDC as it relates to this complex This same developer was an intervenor in the Districts annual Tariffupdate filed in May 2006 This Tariff was subsequently approved on February 7 2008
During 2008 the Maine Supreme Court upheld the Districts individual metering policy and therefore the only matter left to resolve with this issue is for the MPUC to decide on the revised SOC rate filing In January 2009 the District and the developer signed a settlement agreement which formed the basis for a stipulation agreement that has been submitted to the MPUC for inclusion with the SDC filing The Di strict subsequently received $28 633 in the form of additional SDCs from the developer in April 2009 The MP UC approved the new SDC tariffwith an effective date of July 21 2009
23
2008 Annual Report Page 33
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 18 - RECLASSI FICA TIONS
Certain reclassifications have been made to the prior years financial statements to conform to the cun-ent year presentation These reclassifications had no effect on previously reported results of operations or net assets
24
Page 34 2008 Annual Report
KENNEBUNK KENNEBUN KPORT AND WELLS WATER DISTRICT DECEMBER 31 2008 and 2007
SUPPLEMENTARY INFORMATION
Gerry Talbo Roye r Falmollth Mai ll e
2008 Annual Report Page 35
KENNEBUNK KENNEBUNKPORT AND WELLS VATER DISTRICT Schedule 1 SCHEDULES OF CHANGES IN NET ASSETS
YEAR ENDED DECEMBER 312008 (With Comparative Totals for 2007)
Appropriated Water Supply
Protection Funded Debt Fund Contributions (Restated)
Retired Mortgage and Restricted in Aid of 2008 2007 Through Surplus Payment Reserves Construction UnaPEropriated Total Total
BALANCES - BEGINNING OF YEAR $ 12960044 $ 350 000 $ 439148 $ 0 $ 15374845 $ 29124037 $ 28 114927
1et Income Contributions in Aid for Construction Transfer of the 8aJance of Contribution in Aid Cunent Year Loan Pri ncipal Payments Current Year Appropriation
BALANCES - END OF YEAR $
0 0 0
400458 0
13360502 $
0
0 0
JOO OOO 0
450000 $
93 12
0 0 0 0
448460 $
0 282333
(282333) 0 0 0 $
564972
0 282333
(500 45 8)
0 15721 692 $
574284
282333 0 0 0
29980654 $
572376 436734
0 0 0
29 124037
N
Berry Talbot Royer Falmourh Maine
VI
Page 36 2008 Annual Report
Sc hedul e 2
KENNEBlI NK KENNEBUNKPORT AND WE LLS WATER DISTRICT SCHEDULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
2008 2007 SOU RC E AND PUMPING OP ERA nONS
Labor $ 106640 $ I 12706 Office r 74 12 858 1 Pensions and Benefits 82777 8236 5 Purchased Water 23 67 4454 Purchased Power 242 197 2 147 14 Transportation Expense 38 80 383 5 In su rance - Vehicles 697 178 5 Materials and Suppl ies 1868 15 16 Con tractua I Services 20419 56024 Insurance - Workers Compensat ion 3665 3340
Tota l Source an d Pumping Operations 471922 489320
SOURCE AND PUMPING MAINTENANCE Labor 169 5 I 6 14 6957 Officer 11 782 11 189 Pensions and Benefits 131583 107395 Materia ls and Supplies 711 63 711 53 Co ntractu al Services 18 132 45784 Transportation Expense 6 167 5000 Insurance - Veh ic le s 1 108 2328 Insurance - Workers Compensation 5826 4355
Total Source and Pumping Maintenance 415277 394 161
WAT ER TREATMENT EXPENSES Labor 177355 173732 Officer 12328 13228
Pens ions and Benefits 137668 126962 Purchased Power 17500 15891
Materials and Suppli es 23414 196 11
Chemicals 178 805 73900
Contractual Services 20340 18359
Transportation Expe nse 6452 5911
Insu rance - Vehicles 1 159 2752
In surance - Workers Compensat ion 6095 5 149
Tota l Water Treatme nt Expenses 581116 555495
TRANSPORTATION AND DI STRIBUTION EXPENSES - OPERAnONS Labor 351966 32075 3
Officer 24464 24422
Pensi ons and Benefits 273205 234404
Purchased Power 12 00 I 10339
Materials ane Supp li es 75 87 10 673
Conu-actual Services 150 I 1285
Tran sportation Expense 12805 10 914
Insuran ce - Vehi cles 230 I 5080
Insurance - Wo rkers Co mpensatio n 12096 9506
TOla l Tran spo rtati on and Distribution Expenses - Upetat ions 697 926 627 376
Berry 1 Ibol Ro er r tl muul ll ivla lne 26
2008 Annual Report Page 37
Schedule 2 (Continued)
KENNEB UNK KE INEBUNKPORT AN D WELLS WATER DISTRICT SCHED ULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
TRA NSPORTATION AND DlSTR IBlJTJO N EXPENSES - MAINTEN ANCE Labor Oficer Pensions and Benefits Materials and Suppl ies Contractual Services Transportation Expense In su ran ce - Vehicles Insurance - Worke rs Compensation
Total Transportation and Distribution Expenses - Maintenance
$
2008
232048
16128 180 i 22 71269
66011 8442
1517
7975
583512
$
2007
228327
17385 i 66 860 104312
491 37
7769
36 16
6767
584 173
CUSTOMER ACCO UNTS EXP EN SES La bor Officers Pensions and Benefit s Materials and Sup plies Contractual Serv ic es Transpotation Expense Insurance - Vehicles Insurance - Workers Compensat ion
Bad Debt Expense Total Customer Accou nt Expenses
146412
3525 i 79508
4 i 68 8
64369
5327
957 3520
0
377032
136 671
32435
11 4838
37394
67 329
4650
2165
4657
6526 406 665
ADM IN ISTRATIVE AND GENERAL EXPENSES Labor Officers Pens ions and Benefi ts Purchased Power Materials and Supplies Contractual Services Professional Regulation Insu rance - Ge neral Liability Transportation Expense Insurance - Vehicles In surance - Workers Compensation Miscellaneous Expense
Total Administrative and Ge neral Expenses
228650
135678
264422
8834
73607
96966
52707
42416
83 19
1495
11707 20285
945086
229567
130348 244414
8023 7467 1
98996
0 44498
7811
3636
991 2 17753
869629
TOTAL OPER ATING EXPE NS ES $ 407 1871 $ 3926819
Berry Talbo Royer r Imouh ld ~lIlc 27
Page 38 2008 Annual Report
2008 OPERATIONAL REPORT
PERSONNEL
Education
The Districts employees attended several educational meetings and seminars covering many subjects such as
Forklift Safety Hearing Protection Electrical Safety HDPE Piping Systems Confined Space Back Injury Protection AC Systems Program Respiratory Protection Bloodborne Pathogens Water Utility Symposium Trenching amp Excavation Class 52 Pipe Alternatives Field Biological Hazards Certification Exam Review Construction Excavation Hazardous Communication LockoutTagout Training Arc Flash amp Blast Protection Introduction to SCADA Care of Emergency Generators Cross Connection Control Water System Master Planning 2005 National Electrical Code Healthy amp Productive Workplace Personal Protection Equipment Hands on Disinfection with Chlorine Incident Command System (ICS) Cross Connection Control Certification National Incident Management System (NIMS)
SERVICES
New Installations Renewals Total Active Services
183 149 10538
METERI NG
Meters
Number in service at beginning of year 12558 New installations 178 Number in service at end of year 12736
Meters serving seasonal customers are installed in the Spring and after removal during the Fall are tested and repaired as needed then stored for the winter Area plumbers set seasonal meters in a cooperative program along with District personnel which is not only beneficial to the District but to the customer and the plumber as well As a result of the cooperation received from the area plumbers the success of the program has continued
2008 Annual Report Page 39
MAINS
DISTRIBUTION MAINS IN SERVICE (FEET)
SIZE 2007 ADDED RETIRED 2008 Deep 20 66751 2578 69329 Deep 16 86240 684 86924 Deep 12 142867 2721 145588 Deep 10 145845 101 3700 142246 Deep 8 308564 2342 1331 309575 Deep 6 164042 67 6299 157810 Deep 4 18137 125 18262 Surface 4 3801 3801 Deep 3 9310 9310 Surface 3 18122 18122 Deep 2~ 634 634 Surface 2~ 388 388 Deep 2 59481 238 248 59471 Surface 2 26586 240 26346 Deep 1~ 918 918 Surface lYz 7062 7062 Deep lW 3225 3225 Surface lX 3034 3034 Deep 1 10257 10257 Surface 1 20449 240 20689 Deep 2856 2856 Surface 3915 3915
1102484 9096 11818 1099762
GATE VALVES INSTALLED
1 lX 2 4 6 8 10 12 16 20
1 3 3 19 4 8 2
Page 40 2008 Annual Report
2008 MAINS INSTALLED
TOWN LOCATION SIZE MATERIAL LENGTH REMARKS
Kennebunk Alewive Road 8 0 1 2 Main Relay 10 01 2
12 PE 240 12 01 732
Independence Park Dr 8 DI 25
Wilbery Lane 8 DI 185 Main Relocation Port Road 8 DI 3
12 DI 67
High Street 8 DI 120 Main Relocation
Kennebunkport Fishers Lane 16 DI 684 Main Relay
Wells Devito Lane 2 Copper 3 Main Relay 4 PE 125
Orchard Lane 1 PE 240 Seasonal Main Relay
Island Beach Road 6 01 49 Main Relay 8 PVC 226
Ocean Avenue 2 Copper 12 Main Relay 10 DI 45
Webhannet Drive 6 DI 2 Main Relay 10 DI 21
12 DI 732
Post Road (Route One) 20 DI 1235 Main Relay
Avandah Way 8 DI 28
Kimball Lane 8 DI 24
Bourne Lane 10 DI 33
Buzzell Road 8 01 180 Main Extension
Gateway Drive 12 PVC 568 Main Extension
Heritage Drive 12 PVC 382
Harriseckett Road 8 DI 964 Main Extension
Charles Wesley Court 8 PVC 540
Ogunquit Route One 8 DI 36 Main Relay
20 DI 1343
Kings Lane 8 01 6
Belm Lane 6 DI 16
8 DI 3
Kingfield Lane 2 Copper 16
Grasshopper Lane 2 Copper 7
Biddeford Second Street 2 PE 200 Main Extension
TOTAL 9096
2008 Annual Report Page 41
HYDRANTS
During 2008 4 public and 14 private hydrants were insta lled and 0 private hydrants became public making a total of 695 publ ic and 229 private hydrants in t he Districts system
NEW INSTALLATIONS
Town No Ow nership Location
Kennebunk 1 Private Shoppers Vi llage Wells 1 Private Heritage Drive Wells 2 Private Charles Wesley Court Wells 2 Private Sylvan Way Forest Village North Wells 1 Private CVS Pharmacy Wells 7 Private Sea Glass Village Wells 1 Public 208 Post Road
HYDRANT REPLACEMENTS
Town No Ownership Location
Kennebunk 1 Public 103 Brown Street Kennebunk 1 Private Shoppers Village Kennebunk 1 Public Sea Road Kennebunk 1 Public Port Road at Wilbery Lane Kennebunk 1 Public 81 Western Avenue Kennebunk 1 Public 120 Brown Street Wells 1 Public Post Road at Kimball Lane Wells 1 Pu blic Eldridge Road at Webhannet Drive Wells 1 Pu blic Web han net Drive at Donald Lane Wells 1 Public Ocean Avenue at Marsh Street Wells 1 Public Ocean Avenue at Tibbetts Avenue North
Wells 1 Public 215 Ocean Avenue
Wells 1 Public Ocean Avenue at Bourne Avenue Ogunquit 1 Public Captain Thomas Road at Partridge Drive
Ogunquit 1 Public Route One at Kings Lane
HYDRANTS TRANSFERRED FROM PRIVATE TO PU BLIC
Tow n No Ownership Locat ion
None
Page 42 2008 Annual Report
MONTHLY PUMPING RECORDS
Gallons Pumped
Amended 2007 2008
January 49415700 47321300 February 48910100 44812500 March 53842900 49171100 April 55060400 59601800 May 89711500 92797350 June 123139500 118078400 July 152963200 151165700 August 161378650 139932600 September 118087130 104318400 October 88548 100 74069700 November 54764500 54315900 December 50257200 57684000
Subtotal (KKWWD) 1046078800 993268750 (BiddefordSaco) 4176450 323500
TOTAL 1050255250 993592250
MONTHLY SNOW AND RAINFALL
2007 2008 Snow Rain Snow Rain
Inches Inches Inches Inches
January 53 266 170 176
February 203 383 568
March 241 219 222 487
April 259 789 478
May 271 248
June 335 427
July 541 792
August 183 331
September 242 1184
October 463 322
November 09 4 29 485
December 409 161 258 391
Totals 1174 3899 1031 5411
Page 22 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 1 - SUMMARY OF ACCOUNTING POLICIES
The summary of significant accounting policies of Kennebunk Kennebunkport and Wells Water District hereinafter called the District are presented to assist in understanding the representations of the District s management who is responsible for their integrity and objectivity These accounting policies conform to accounting principles generally accepted in the United States of America and have been consistently applied in the preparation of the financial statements
Nature of Business
The District was established in 1921 as a quasi-municipal corporation organized by a special act of the Maine State Legislature to provide and maintain a water treatment and distribution system for the inhabitants of the District The District serves the Towns ofKennebunk Kennebunkport Wells Ogunquit and portions of Biddeford Arundel and York The District is governed by a four member Board of Trustees one elected from each of the Towns of Kennebunk Kennebunkp01i Ogunquit and Wells The District is regulated by the Maine Public Utilities Commi ssion hereinafter called the Maine P U C The District extends credit to its customers that consist of residential commercial and governmental entities at regular terms without collateral
Basis of Accounting
The financial statements of the District have been prepared on the accrual basis of accounting and accordingly reflect all significant receivables payables and other liabilities
13
2008 Annual Report Page 23
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 1 - SUMMARY OF ACCOUNTING POLICIES (Contill ued)
Basis of Presentation
The financial statements have been prepared in confonnity with accounting principles generally accepted in the United States of America as applied to governmental units utilizing an enterprise fund to account for its operations that are financed and operated in a manner similar to private business enterprises The intent of the governing body is that the periodic determination of revenues earned expenses incurred and net income is desired for purposes of facilitating management control and accountability The District complies with Governmental Accounting Standards Board (GASB) Statement No 20 relating to Governmental Entities that use Proprietary Fund Accounting and No 34 related to basic financial statements and management discussion and analysis report For enterprise funds GASB Statement Nos 20 and 34 provide the District the option of electing to apply F ASB pronouncements issued after November 30 1989 The District has elected not to apply those pronouncements
Proprietary Funds distinguish operating revenues and expenses from non-operating items Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary funds principal ongoing operations The principal operating revenues of the Districts proprietary funds are the net charges to customers for water usage Operating expenses include expenses on source and pumping operations and maintenance water treatment transpOliation and distribution operations and maintenance customer account administrative and general and depreciation on capital assets All revenues and expenses not meeting this definition are reported as non-operating income and expenses Rental revenues from various wireless cellular companies are treated as non-operating income
Utility Plant
Utility plant is stated at cost and depreciation is calculated on the straight-line method at rates established by the Maine Pue Useful lives pursuant to Chapter 680 of the Maine Pue range from 5 to 100 years Utility property retirements are charged in total to the accumulated depreciation account when they occur
Capitalization Policy
Expenditures that materially increase values change capacities or extend useful lives are capitalized The amounts charged to utility plant accounts represent all reasonable and necessary costs including labor materials overhead equipment charges and interest costs incurred during the construction period Routine maintenance and repairs are expended as incurred
14
Page 24 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 ami 2007
NOTE I - SUMMAR Y OF A CCOUNTING POLICIES (Continued)
Contributions in Aid of Construction
Pursuant to GASB Nos 33 and 34 contributions in aid are reported as income
Cash and Cash Equivalents
For purposes of the statement of cash flows the District considers all highly liquid investments with an initial maturity of three months or less to be cash equivalents
Inventory
Materials and supplies inventories are valued at the lower of cost or market using the weighted average cost method
Unamortized Bond Issue Costs
Costs incurred to issue long-term bonds together with discounts allowed at the time ofpurchase are amortized on a straight-line basis over the term of the bond issue Amortization expenses for 2008 and 2007 were $699 and $793 respectively
Allowance for Bad Debts
The District uses the allowance method to account for uncollectible accounts receivables The allowance for doubtful accounts is based on prior years experience and managements analysis of possible bad debts
Use of Estimates
The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the rep0l1ed amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and reported amounts of revenues and expenses during the repol1ing period Actual results could differ from those estimates
15
2008 Annual Report Page 25
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 2 - DEPOSIT AND INVESTMENTS
Custodial Credit Risk
Custodial credit risk is the risk that in the event of the banks failure the District will not be able to recover the value of its deposits and investments that are in the possession of an outside party
Deposits
As of December 312008 $201645 of the Districts bank balance of $451659 was subject to custodial credit risk as follows
Collateralized with securities held by the pledging bank in the District s name $ 20164~
Investments
The State of Maine authorizes the District to invest in obligations backed by the US government and agencies repurchase agreements and certain corporate stocks and bonds
The Districts MBIA-Class investment is in a local government investment pool designed to make the managing of public funds safer and easier to access The investment is backed by corporate bonds US Treasury and Agency bonds mortgage backed securities and a money market fund The MBIA - Class investment pool is rated AAA-VI
At December 31 2008 investments consi sted of the following
Fair Market Maturity Value
MBIA Class Investment Pool NA U14442
16
Page 26 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 3 - OTHER SPECIA L FUNDS
The Board of Trustee s has internally restricted funds for future use These special fund balances as of December 312008 and 2007 are as follows
Water Supply Protection Fund
Pursuant to Sec 135-A MRSA Sec 6113 of State of Maine law a consumer-owned water utility may establish a water supply protection fund to which a sum may be credited annually from surplus funds The balance of the fund as of December 31 2008 and 2007 was $447458 and $210939 respectively Please refer to Note 9 for further discussion of this fund
System Development Fund
In accordance with the Maine P Uc regulations the District is authorized to impose a charge to customers who expand their water capacity All funds collected must be segregated and maintained in a separate interest bearing account and the revenue dedicated as required by 1m The District submits to the Maine PUc a financial activity repoli annually The balance of the fund as of December 31 2008 and 2007 was $1033 and $1 008 respectively
Other Post-Retirement Benefits Fund
In accordance with Statement of Financial Accounting Standards (SFAS) No1 06 as amended by No 132 Employers Disclosure about Pensions and Other Post-Retirement Benefits the District provides certain health care and sick time benefits for retired employees Substantially all of the District s employees may become eligible for those benefits if they reach normal retirement age while working for the District The District started funding the Other Post-retirement Benefits in 2006 The cash balance at December 312008 and 2007 was $225952 and $93171 respectively The net periodic benefits cost based on the actuarial repOli for the years ending 2008 and 2007 were $143026 and $121666 respectively
NOTE 4 - ACCOUNTS RECEIVABL E - TRA DE
The amount for accounts receivable is shown as net of the allowance for bad debts as follows at December 31
2008 2007
Accounts Receivable $ 231 891 $ 255602
Less Allowance for Bad Debts (7 809) (8234)
$ 224Q82 $ 247 36pound
17
2008 Annual Report Page 27
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 5 - UTILITY PLAN T AND EQUIPMENT
The following is a summary of property plant and equipment at December 31
Depreciation Rate Beginn ing Add itions Retirement Ending
Organizational Costs N A $ 50709 $ 0 $ 0 $ 50709 Land N A 28 19729 154 0 2819883 Structures 2 - 3 4042463 29352 0 4071 815 Impounding Dams
And Reservoirs 2 58443 6834 0 65277 Intake and Suction
Mains 15 17455 0 17455 Wells 2 855 590 296 0 855 886 Pumping Equipment 4 1833 137 22735 0 1855872 Purification
Equipment 2 1236332 49608 0 1285 940 Tanks and Standpipes 133 - 4 2530785 0 0 2530785 Transmission and
Distribution Mains 1 24363767 695255 (145825) 24913197 Services 3 4458076 341739 (7450) 4792365 Meters 4 14 15310 66510 (25998) 1455822 Fire Hydrants 15 782158 39749 (4200) 817707 General Equipment 10 1775969 148557 (254553) 1669973
46239923 1400789 (438026) 47202686 Less Accumulated
Depreciation (12138279) (845522) 437970 (12545831 ) Construction Work in Progress 0 5671098 0 567098 Net Property and
Equipment $ 34JOL644 $ U22J65 $ (56) $3522953
The depreciation expense for the years ended December 31 2008 and 2007 was $845522 and $807932 respective ly
18
Page 28 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 6 - LONG-TERM DEBT
Bonded indebtedness and land mortgage payable including amounts due currently are summarized as follows at December 31
Bonds Payable
Issue Maturity Beginning Ending Rate Date Date Balance Addition Retirement Balance
500 -785
613 - 675 522 - 652
209 - 429
300 - 570 180 - 625
284
7-88 5-91 10-94
10-03
10-05 10-06
11-08
November 20 18
October 20 11 November 2014
November 2018
November 2020 November 202 1
October 2028
$ 748386
300000 420000
916666
866668 933334
0 4185054
$ 0
0 0
0
0 0
757350 757350
$ (48793)
(75 000) (60000)
(83333)
(66666) (66666)
0 (400458)
$ 699593
225000 360000
833333
800002 866668
757350 4541946
Mortgage Payable - Land 42 11-07 October 2016 900000
$ 5085054 $ _ ----0
0 _ (100000)
11500458) 800000
5341946
Current
Long-term
$ 500458
4584596
$ 5085054
$ 529363
4812583
5341946
Annual scheduled maturities of long-term debt are as follows
Year Principal Amount
Interest Amount
2009 2010 2011 20 12 201 3
2014-2018 2019 - 2023 2024 - 2028
$ 529363 530526 531741 476012 477847
2031768 533937 230752
liJ1L946
$ 250295 225756 197964 170178 145 938 387751
64444 20027
$ 14623 53
19
2008 Annual Report Page 29
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 7 - CAPITAL LEASES
During 2007 the District leased equipment under an agreement that is classified as capital leases The cost of the equipment under capital lease is included in the statement of net assets as utility plant in service in the amount of$114298 Accumulated amortization of the leased equipment at December 312008 and 2007 was $19559 and $8129 respectively Amortization of assets under capital leases is included in depreciation ex pense The capital lease was paid in full in 2008
NOTE 8 - DEFERRED CREDIT
At December 31 2008 and 2007 the deferred credits consisted of
Customer Advances for Construction
The District receives advances for construction from or on behalf of customers Unused advances are refunded to the customers once the projects are completed Customers advances aggregated to $340766 and $24837 1 in 2008 and 2007 respectively
Deferred Bond Interest
Refunds received from bond refinancing are capitalized and amortized over the remaining life of the bond decreasing interest expense in the current and subsequent years The total reduction of interest expense for years ended 2008 and 2007 was $12862 and $15 I 04 respectively Deferred bond credit for the years ended 2008 and 2007 was $593 11 and $72173 respectively
NOTE 9 - APPROPRIA TIONS OF NET ASSETS
The District has establ ished appropriated net assets for various purposes At December 312008 and 2007 appropriated net assets were as follows
Funded Debt Retired Through Surplus
The Di stricts policy is to appropriate fro m net income annually an amount equal to the principal payment of the bonds Appropriations at December 31 2008 were $400458 The appropriated funded debt retired through surplus balance at December 31 2008 and 2007 was $13 3605 02 and $12960044 respectively
20
Page 30 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 9 - APPROPRIA TIONS OF NET ASSETS (Continued)
Water Supply Protection Reserve
Pursuant to Sec 135-A MRSA Sec 6113 of State of Maine law a consumer-owned water utility may establish a water supply protection fund to which a sum may be credited annually from surplus funds The annual credit may not exceed 5 of the prior years total revenue Interest earned in the fund must remain in the fund and be used solely for the purposes of the fund For the year ended 2008 there was an adjusted Public Utility Commission calculated net income of $255566 and a maximum allowed appropriation of $274988 Due to lack of operating cash the Board of Trustees decided not to appropriate in 2008 By Maine state law the District is allowed to appropriate within one year after the District s year end The Board reserves the right to exercise this option The interest income for the years ended 2008 and 2007 was $9287 and $17483 respectively The cumulative balance of the reserve at December 31 2008 and 2007 was $447426 and $438139 respectively
Mortgage Payment Appropriation
The District appropriates from net income annually an amount equal to the years principal payment on the mortgage Appropriations for the year ended 2008 was $100000 The appropriated mortgage payment balance at December 31 2008 and 2007 was $450000 and $350000 respectively
NOTE 10 - EMPLOYEE RETIREMENT PLAN
Effective july 1 1996 the District became a participant of the Maine State Retirement Systems (MSRS) cost sharing multiple employer consolidated retirement plan Accordingly due to the consolidation details ofthe pension obligation pertaining to the District can no longer be presented Additional information may be obtained from the MSRS
Under the participating local district (PLD) consolidated retirement plan participants contribute 65 of earnable compensation The Districts contribution to the plan is approximately 3 of earnable compensation This amount is either increased or decreased by the amortization of the Districts Initial Unpooled Unfunded Actuarial Liability (IUUAL) over the next 9 years from july 1 2006 The Districts net contributions for the years ended 2008 and 2007 were $44531 and $43160 respectively
Employees participating are eligible for normal retirement upon attaining the age of sixty and fi ve or more years of service or early retirement after compl eting twenty-five or more years of creditable service Vested participants are entitled to a retirement benefit equal to a fraction of the average final compensation multiplied by the years of membership service (discounted for early retirement)
21
2008 Annual Report Page 31
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 11 - INCOME TAXSTATUS
The District qualifies as a tax exempt organization under the provisions of the Internal Revenue code and is not subject to any State or Federal income taxes
N OTE 12 - 7 TEST
Pursuant to Chapter 670 of the Maine Pue regulations a water utility must annually determine if in of any three consecutive years its adjusted net income has equaled or exceeded 7 of the utilityS annual operating expenses This test is calculated by multiplying 7 of the total utility operating expenses which are composed of operation and maintenance expenses depreciation and amortization and taxes other than income taxes
For years ended 2008 and 2007 the Districts adjusted net income did not equal or exceed 7 of its annual operating expenses
NOTE 13 - RISK MANA GEMENT
The District is exposed to various risks of loss related to torts theft of damage to and destruction of assets errors and omissions and natural disasters for which the District carries commercial insurance Based on the coverage provided by commercial insurance purchased the District is not aware of any material actual or potential claim liabilities that should be recorded at December 31 2008 Settled claims have not exceeded insurance coverage for any of the past three fiscal years
Litigation
The District is subject to certain legal proceedings and claims which arise in the normal course of conducting its activities In the opinion of management the District has defensible positions
NOTE 14 - REVENUE FROM OPERA TING LEASES
The District leases various water tank sites to wireless cellular companies under long-term operating leases The leases are primarily five-year terms with consecutive renewal terms Rental increases are generally equal to the change in the CPI index during such year Rental revenues are recognized as earned over the term of the leases For years ended 2008 and 2007 total rental revenue was $253285 and $224054 respectivel y
22
Page 32 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 312008 and 2007
NOTE 15 - OPERA TING LEASE COMMITMENT
The District entered into a five-year agreement to license accounting software equipment and services with an application service provider The agreement expired on June 30 2008 and was renewed for a three-year period which commenced on July 1 2008 Under the agreement the District is obligated to pay minimum annual license fees as follows
Year Amount 2009 $ 60727 2010 60727 2011 30364
License fees for the years ended 2008 and 2007 were $54413 and $48098 respectively
NOTE 16 - PRIOR PERIOD ADJUSTMENT
The District has restated its previously issued 2007 financial statements due to advances for construction in the amount of$I006382 This liability represents many years of accumulation of monies given to the District by customers for projects to be done for them The monies had been used and the projects had been completed The utility assets had been transferred to the District This liability occurred before the adoption of GASB Statement No 34 As a result of the adjustment the 2007 beginning net assets were increased by $1006382
NOTE 17 - SUBSEQUENT EVENT
In preparing these financial statements the District has evaluated events and transactions for potential recognition or disclosure through October 262009 the date the financial statements were available to be issued
Since early 2005 the District has been involved in a series of disputes over its metering policy and system development charge (SOC) as it relates to a large seasonal cottage complex located in the Town of Wells Despite the Maine Public Utility Commissions (MPUC) upholding ofthe Districts metering policy this developer has continued to dispute the calculation ofthe appropriate SDC as it relates to this complex This same developer was an intervenor in the Districts annual Tariffupdate filed in May 2006 This Tariff was subsequently approved on February 7 2008
During 2008 the Maine Supreme Court upheld the Districts individual metering policy and therefore the only matter left to resolve with this issue is for the MPUC to decide on the revised SOC rate filing In January 2009 the District and the developer signed a settlement agreement which formed the basis for a stipulation agreement that has been submitted to the MPUC for inclusion with the SDC filing The Di strict subsequently received $28 633 in the form of additional SDCs from the developer in April 2009 The MP UC approved the new SDC tariffwith an effective date of July 21 2009
23
2008 Annual Report Page 33
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 18 - RECLASSI FICA TIONS
Certain reclassifications have been made to the prior years financial statements to conform to the cun-ent year presentation These reclassifications had no effect on previously reported results of operations or net assets
24
Page 34 2008 Annual Report
KENNEBUNK KENNEBUN KPORT AND WELLS WATER DISTRICT DECEMBER 31 2008 and 2007
SUPPLEMENTARY INFORMATION
Gerry Talbo Roye r Falmollth Mai ll e
2008 Annual Report Page 35
KENNEBUNK KENNEBUNKPORT AND WELLS VATER DISTRICT Schedule 1 SCHEDULES OF CHANGES IN NET ASSETS
YEAR ENDED DECEMBER 312008 (With Comparative Totals for 2007)
Appropriated Water Supply
Protection Funded Debt Fund Contributions (Restated)
Retired Mortgage and Restricted in Aid of 2008 2007 Through Surplus Payment Reserves Construction UnaPEropriated Total Total
BALANCES - BEGINNING OF YEAR $ 12960044 $ 350 000 $ 439148 $ 0 $ 15374845 $ 29124037 $ 28 114927
1et Income Contributions in Aid for Construction Transfer of the 8aJance of Contribution in Aid Cunent Year Loan Pri ncipal Payments Current Year Appropriation
BALANCES - END OF YEAR $
0 0 0
400458 0
13360502 $
0
0 0
JOO OOO 0
450000 $
93 12
0 0 0 0
448460 $
0 282333
(282333) 0 0 0 $
564972
0 282333
(500 45 8)
0 15721 692 $
574284
282333 0 0 0
29980654 $
572376 436734
0 0 0
29 124037
N
Berry Talbot Royer Falmourh Maine
VI
Page 36 2008 Annual Report
Sc hedul e 2
KENNEBlI NK KENNEBUNKPORT AND WE LLS WATER DISTRICT SCHEDULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
2008 2007 SOU RC E AND PUMPING OP ERA nONS
Labor $ 106640 $ I 12706 Office r 74 12 858 1 Pensions and Benefits 82777 8236 5 Purchased Water 23 67 4454 Purchased Power 242 197 2 147 14 Transportation Expense 38 80 383 5 In su rance - Vehicles 697 178 5 Materials and Suppl ies 1868 15 16 Con tractua I Services 20419 56024 Insurance - Workers Compensat ion 3665 3340
Tota l Source an d Pumping Operations 471922 489320
SOURCE AND PUMPING MAINTENANCE Labor 169 5 I 6 14 6957 Officer 11 782 11 189 Pensions and Benefits 131583 107395 Materia ls and Supplies 711 63 711 53 Co ntractu al Services 18 132 45784 Transportation Expense 6 167 5000 Insurance - Veh ic le s 1 108 2328 Insurance - Workers Compensation 5826 4355
Total Source and Pumping Maintenance 415277 394 161
WAT ER TREATMENT EXPENSES Labor 177355 173732 Officer 12328 13228
Pens ions and Benefits 137668 126962 Purchased Power 17500 15891
Materials and Suppli es 23414 196 11
Chemicals 178 805 73900
Contractual Services 20340 18359
Transportation Expe nse 6452 5911
Insu rance - Vehicles 1 159 2752
In surance - Workers Compensat ion 6095 5 149
Tota l Water Treatme nt Expenses 581116 555495
TRANSPORTATION AND DI STRIBUTION EXPENSES - OPERAnONS Labor 351966 32075 3
Officer 24464 24422
Pensi ons and Benefits 273205 234404
Purchased Power 12 00 I 10339
Materials ane Supp li es 75 87 10 673
Conu-actual Services 150 I 1285
Tran sportation Expense 12805 10 914
Insuran ce - Vehi cles 230 I 5080
Insurance - Wo rkers Co mpensatio n 12096 9506
TOla l Tran spo rtati on and Distribution Expenses - Upetat ions 697 926 627 376
Berry 1 Ibol Ro er r tl muul ll ivla lne 26
2008 Annual Report Page 37
Schedule 2 (Continued)
KENNEB UNK KE INEBUNKPORT AN D WELLS WATER DISTRICT SCHED ULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
TRA NSPORTATION AND DlSTR IBlJTJO N EXPENSES - MAINTEN ANCE Labor Oficer Pensions and Benefits Materials and Suppl ies Contractual Services Transportation Expense In su ran ce - Vehicles Insurance - Worke rs Compensation
Total Transportation and Distribution Expenses - Maintenance
$
2008
232048
16128 180 i 22 71269
66011 8442
1517
7975
583512
$
2007
228327
17385 i 66 860 104312
491 37
7769
36 16
6767
584 173
CUSTOMER ACCO UNTS EXP EN SES La bor Officers Pensions and Benefit s Materials and Sup plies Contractual Serv ic es Transpotation Expense Insurance - Vehicles Insurance - Workers Compensat ion
Bad Debt Expense Total Customer Accou nt Expenses
146412
3525 i 79508
4 i 68 8
64369
5327
957 3520
0
377032
136 671
32435
11 4838
37394
67 329
4650
2165
4657
6526 406 665
ADM IN ISTRATIVE AND GENERAL EXPENSES Labor Officers Pens ions and Benefi ts Purchased Power Materials and Supplies Contractual Services Professional Regulation Insu rance - Ge neral Liability Transportation Expense Insurance - Vehicles In surance - Workers Compensation Miscellaneous Expense
Total Administrative and Ge neral Expenses
228650
135678
264422
8834
73607
96966
52707
42416
83 19
1495
11707 20285
945086
229567
130348 244414
8023 7467 1
98996
0 44498
7811
3636
991 2 17753
869629
TOTAL OPER ATING EXPE NS ES $ 407 1871 $ 3926819
Berry Talbo Royer r Imouh ld ~lIlc 27
Page 38 2008 Annual Report
2008 OPERATIONAL REPORT
PERSONNEL
Education
The Districts employees attended several educational meetings and seminars covering many subjects such as
Forklift Safety Hearing Protection Electrical Safety HDPE Piping Systems Confined Space Back Injury Protection AC Systems Program Respiratory Protection Bloodborne Pathogens Water Utility Symposium Trenching amp Excavation Class 52 Pipe Alternatives Field Biological Hazards Certification Exam Review Construction Excavation Hazardous Communication LockoutTagout Training Arc Flash amp Blast Protection Introduction to SCADA Care of Emergency Generators Cross Connection Control Water System Master Planning 2005 National Electrical Code Healthy amp Productive Workplace Personal Protection Equipment Hands on Disinfection with Chlorine Incident Command System (ICS) Cross Connection Control Certification National Incident Management System (NIMS)
SERVICES
New Installations Renewals Total Active Services
183 149 10538
METERI NG
Meters
Number in service at beginning of year 12558 New installations 178 Number in service at end of year 12736
Meters serving seasonal customers are installed in the Spring and after removal during the Fall are tested and repaired as needed then stored for the winter Area plumbers set seasonal meters in a cooperative program along with District personnel which is not only beneficial to the District but to the customer and the plumber as well As a result of the cooperation received from the area plumbers the success of the program has continued
2008 Annual Report Page 39
MAINS
DISTRIBUTION MAINS IN SERVICE (FEET)
SIZE 2007 ADDED RETIRED 2008 Deep 20 66751 2578 69329 Deep 16 86240 684 86924 Deep 12 142867 2721 145588 Deep 10 145845 101 3700 142246 Deep 8 308564 2342 1331 309575 Deep 6 164042 67 6299 157810 Deep 4 18137 125 18262 Surface 4 3801 3801 Deep 3 9310 9310 Surface 3 18122 18122 Deep 2~ 634 634 Surface 2~ 388 388 Deep 2 59481 238 248 59471 Surface 2 26586 240 26346 Deep 1~ 918 918 Surface lYz 7062 7062 Deep lW 3225 3225 Surface lX 3034 3034 Deep 1 10257 10257 Surface 1 20449 240 20689 Deep 2856 2856 Surface 3915 3915
1102484 9096 11818 1099762
GATE VALVES INSTALLED
1 lX 2 4 6 8 10 12 16 20
1 3 3 19 4 8 2
Page 40 2008 Annual Report
2008 MAINS INSTALLED
TOWN LOCATION SIZE MATERIAL LENGTH REMARKS
Kennebunk Alewive Road 8 0 1 2 Main Relay 10 01 2
12 PE 240 12 01 732
Independence Park Dr 8 DI 25
Wilbery Lane 8 DI 185 Main Relocation Port Road 8 DI 3
12 DI 67
High Street 8 DI 120 Main Relocation
Kennebunkport Fishers Lane 16 DI 684 Main Relay
Wells Devito Lane 2 Copper 3 Main Relay 4 PE 125
Orchard Lane 1 PE 240 Seasonal Main Relay
Island Beach Road 6 01 49 Main Relay 8 PVC 226
Ocean Avenue 2 Copper 12 Main Relay 10 DI 45
Webhannet Drive 6 DI 2 Main Relay 10 DI 21
12 DI 732
Post Road (Route One) 20 DI 1235 Main Relay
Avandah Way 8 DI 28
Kimball Lane 8 DI 24
Bourne Lane 10 DI 33
Buzzell Road 8 01 180 Main Extension
Gateway Drive 12 PVC 568 Main Extension
Heritage Drive 12 PVC 382
Harriseckett Road 8 DI 964 Main Extension
Charles Wesley Court 8 PVC 540
Ogunquit Route One 8 DI 36 Main Relay
20 DI 1343
Kings Lane 8 01 6
Belm Lane 6 DI 16
8 DI 3
Kingfield Lane 2 Copper 16
Grasshopper Lane 2 Copper 7
Biddeford Second Street 2 PE 200 Main Extension
TOTAL 9096
2008 Annual Report Page 41
HYDRANTS
During 2008 4 public and 14 private hydrants were insta lled and 0 private hydrants became public making a total of 695 publ ic and 229 private hydrants in t he Districts system
NEW INSTALLATIONS
Town No Ow nership Location
Kennebunk 1 Private Shoppers Vi llage Wells 1 Private Heritage Drive Wells 2 Private Charles Wesley Court Wells 2 Private Sylvan Way Forest Village North Wells 1 Private CVS Pharmacy Wells 7 Private Sea Glass Village Wells 1 Public 208 Post Road
HYDRANT REPLACEMENTS
Town No Ownership Location
Kennebunk 1 Public 103 Brown Street Kennebunk 1 Private Shoppers Village Kennebunk 1 Public Sea Road Kennebunk 1 Public Port Road at Wilbery Lane Kennebunk 1 Public 81 Western Avenue Kennebunk 1 Public 120 Brown Street Wells 1 Public Post Road at Kimball Lane Wells 1 Pu blic Eldridge Road at Webhannet Drive Wells 1 Pu blic Web han net Drive at Donald Lane Wells 1 Public Ocean Avenue at Marsh Street Wells 1 Public Ocean Avenue at Tibbetts Avenue North
Wells 1 Public 215 Ocean Avenue
Wells 1 Public Ocean Avenue at Bourne Avenue Ogunquit 1 Public Captain Thomas Road at Partridge Drive
Ogunquit 1 Public Route One at Kings Lane
HYDRANTS TRANSFERRED FROM PRIVATE TO PU BLIC
Tow n No Ownership Locat ion
None
Page 42 2008 Annual Report
MONTHLY PUMPING RECORDS
Gallons Pumped
Amended 2007 2008
January 49415700 47321300 February 48910100 44812500 March 53842900 49171100 April 55060400 59601800 May 89711500 92797350 June 123139500 118078400 July 152963200 151165700 August 161378650 139932600 September 118087130 104318400 October 88548 100 74069700 November 54764500 54315900 December 50257200 57684000
Subtotal (KKWWD) 1046078800 993268750 (BiddefordSaco) 4176450 323500
TOTAL 1050255250 993592250
MONTHLY SNOW AND RAINFALL
2007 2008 Snow Rain Snow Rain
Inches Inches Inches Inches
January 53 266 170 176
February 203 383 568
March 241 219 222 487
April 259 789 478
May 271 248
June 335 427
July 541 792
August 183 331
September 242 1184
October 463 322
November 09 4 29 485
December 409 161 258 391
Totals 1174 3899 1031 5411
2008 Annual Report Page 23
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 1 - SUMMARY OF ACCOUNTING POLICIES (Contill ued)
Basis of Presentation
The financial statements have been prepared in confonnity with accounting principles generally accepted in the United States of America as applied to governmental units utilizing an enterprise fund to account for its operations that are financed and operated in a manner similar to private business enterprises The intent of the governing body is that the periodic determination of revenues earned expenses incurred and net income is desired for purposes of facilitating management control and accountability The District complies with Governmental Accounting Standards Board (GASB) Statement No 20 relating to Governmental Entities that use Proprietary Fund Accounting and No 34 related to basic financial statements and management discussion and analysis report For enterprise funds GASB Statement Nos 20 and 34 provide the District the option of electing to apply F ASB pronouncements issued after November 30 1989 The District has elected not to apply those pronouncements
Proprietary Funds distinguish operating revenues and expenses from non-operating items Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary funds principal ongoing operations The principal operating revenues of the Districts proprietary funds are the net charges to customers for water usage Operating expenses include expenses on source and pumping operations and maintenance water treatment transpOliation and distribution operations and maintenance customer account administrative and general and depreciation on capital assets All revenues and expenses not meeting this definition are reported as non-operating income and expenses Rental revenues from various wireless cellular companies are treated as non-operating income
Utility Plant
Utility plant is stated at cost and depreciation is calculated on the straight-line method at rates established by the Maine Pue Useful lives pursuant to Chapter 680 of the Maine Pue range from 5 to 100 years Utility property retirements are charged in total to the accumulated depreciation account when they occur
Capitalization Policy
Expenditures that materially increase values change capacities or extend useful lives are capitalized The amounts charged to utility plant accounts represent all reasonable and necessary costs including labor materials overhead equipment charges and interest costs incurred during the construction period Routine maintenance and repairs are expended as incurred
14
Page 24 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 ami 2007
NOTE I - SUMMAR Y OF A CCOUNTING POLICIES (Continued)
Contributions in Aid of Construction
Pursuant to GASB Nos 33 and 34 contributions in aid are reported as income
Cash and Cash Equivalents
For purposes of the statement of cash flows the District considers all highly liquid investments with an initial maturity of three months or less to be cash equivalents
Inventory
Materials and supplies inventories are valued at the lower of cost or market using the weighted average cost method
Unamortized Bond Issue Costs
Costs incurred to issue long-term bonds together with discounts allowed at the time ofpurchase are amortized on a straight-line basis over the term of the bond issue Amortization expenses for 2008 and 2007 were $699 and $793 respectively
Allowance for Bad Debts
The District uses the allowance method to account for uncollectible accounts receivables The allowance for doubtful accounts is based on prior years experience and managements analysis of possible bad debts
Use of Estimates
The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the rep0l1ed amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and reported amounts of revenues and expenses during the repol1ing period Actual results could differ from those estimates
15
2008 Annual Report Page 25
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 2 - DEPOSIT AND INVESTMENTS
Custodial Credit Risk
Custodial credit risk is the risk that in the event of the banks failure the District will not be able to recover the value of its deposits and investments that are in the possession of an outside party
Deposits
As of December 312008 $201645 of the Districts bank balance of $451659 was subject to custodial credit risk as follows
Collateralized with securities held by the pledging bank in the District s name $ 20164~
Investments
The State of Maine authorizes the District to invest in obligations backed by the US government and agencies repurchase agreements and certain corporate stocks and bonds
The Districts MBIA-Class investment is in a local government investment pool designed to make the managing of public funds safer and easier to access The investment is backed by corporate bonds US Treasury and Agency bonds mortgage backed securities and a money market fund The MBIA - Class investment pool is rated AAA-VI
At December 31 2008 investments consi sted of the following
Fair Market Maturity Value
MBIA Class Investment Pool NA U14442
16
Page 26 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 3 - OTHER SPECIA L FUNDS
The Board of Trustee s has internally restricted funds for future use These special fund balances as of December 312008 and 2007 are as follows
Water Supply Protection Fund
Pursuant to Sec 135-A MRSA Sec 6113 of State of Maine law a consumer-owned water utility may establish a water supply protection fund to which a sum may be credited annually from surplus funds The balance of the fund as of December 31 2008 and 2007 was $447458 and $210939 respectively Please refer to Note 9 for further discussion of this fund
System Development Fund
In accordance with the Maine P Uc regulations the District is authorized to impose a charge to customers who expand their water capacity All funds collected must be segregated and maintained in a separate interest bearing account and the revenue dedicated as required by 1m The District submits to the Maine PUc a financial activity repoli annually The balance of the fund as of December 31 2008 and 2007 was $1033 and $1 008 respectively
Other Post-Retirement Benefits Fund
In accordance with Statement of Financial Accounting Standards (SFAS) No1 06 as amended by No 132 Employers Disclosure about Pensions and Other Post-Retirement Benefits the District provides certain health care and sick time benefits for retired employees Substantially all of the District s employees may become eligible for those benefits if they reach normal retirement age while working for the District The District started funding the Other Post-retirement Benefits in 2006 The cash balance at December 312008 and 2007 was $225952 and $93171 respectively The net periodic benefits cost based on the actuarial repOli for the years ending 2008 and 2007 were $143026 and $121666 respectively
NOTE 4 - ACCOUNTS RECEIVABL E - TRA DE
The amount for accounts receivable is shown as net of the allowance for bad debts as follows at December 31
2008 2007
Accounts Receivable $ 231 891 $ 255602
Less Allowance for Bad Debts (7 809) (8234)
$ 224Q82 $ 247 36pound
17
2008 Annual Report Page 27
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 5 - UTILITY PLAN T AND EQUIPMENT
The following is a summary of property plant and equipment at December 31
Depreciation Rate Beginn ing Add itions Retirement Ending
Organizational Costs N A $ 50709 $ 0 $ 0 $ 50709 Land N A 28 19729 154 0 2819883 Structures 2 - 3 4042463 29352 0 4071 815 Impounding Dams
And Reservoirs 2 58443 6834 0 65277 Intake and Suction
Mains 15 17455 0 17455 Wells 2 855 590 296 0 855 886 Pumping Equipment 4 1833 137 22735 0 1855872 Purification
Equipment 2 1236332 49608 0 1285 940 Tanks and Standpipes 133 - 4 2530785 0 0 2530785 Transmission and
Distribution Mains 1 24363767 695255 (145825) 24913197 Services 3 4458076 341739 (7450) 4792365 Meters 4 14 15310 66510 (25998) 1455822 Fire Hydrants 15 782158 39749 (4200) 817707 General Equipment 10 1775969 148557 (254553) 1669973
46239923 1400789 (438026) 47202686 Less Accumulated
Depreciation (12138279) (845522) 437970 (12545831 ) Construction Work in Progress 0 5671098 0 567098 Net Property and
Equipment $ 34JOL644 $ U22J65 $ (56) $3522953
The depreciation expense for the years ended December 31 2008 and 2007 was $845522 and $807932 respective ly
18
Page 28 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 6 - LONG-TERM DEBT
Bonded indebtedness and land mortgage payable including amounts due currently are summarized as follows at December 31
Bonds Payable
Issue Maturity Beginning Ending Rate Date Date Balance Addition Retirement Balance
500 -785
613 - 675 522 - 652
209 - 429
300 - 570 180 - 625
284
7-88 5-91 10-94
10-03
10-05 10-06
11-08
November 20 18
October 20 11 November 2014
November 2018
November 2020 November 202 1
October 2028
$ 748386
300000 420000
916666
866668 933334
0 4185054
$ 0
0 0
0
0 0
757350 757350
$ (48793)
(75 000) (60000)
(83333)
(66666) (66666)
0 (400458)
$ 699593
225000 360000
833333
800002 866668
757350 4541946
Mortgage Payable - Land 42 11-07 October 2016 900000
$ 5085054 $ _ ----0
0 _ (100000)
11500458) 800000
5341946
Current
Long-term
$ 500458
4584596
$ 5085054
$ 529363
4812583
5341946
Annual scheduled maturities of long-term debt are as follows
Year Principal Amount
Interest Amount
2009 2010 2011 20 12 201 3
2014-2018 2019 - 2023 2024 - 2028
$ 529363 530526 531741 476012 477847
2031768 533937 230752
liJ1L946
$ 250295 225756 197964 170178 145 938 387751
64444 20027
$ 14623 53
19
2008 Annual Report Page 29
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 7 - CAPITAL LEASES
During 2007 the District leased equipment under an agreement that is classified as capital leases The cost of the equipment under capital lease is included in the statement of net assets as utility plant in service in the amount of$114298 Accumulated amortization of the leased equipment at December 312008 and 2007 was $19559 and $8129 respectively Amortization of assets under capital leases is included in depreciation ex pense The capital lease was paid in full in 2008
NOTE 8 - DEFERRED CREDIT
At December 31 2008 and 2007 the deferred credits consisted of
Customer Advances for Construction
The District receives advances for construction from or on behalf of customers Unused advances are refunded to the customers once the projects are completed Customers advances aggregated to $340766 and $24837 1 in 2008 and 2007 respectively
Deferred Bond Interest
Refunds received from bond refinancing are capitalized and amortized over the remaining life of the bond decreasing interest expense in the current and subsequent years The total reduction of interest expense for years ended 2008 and 2007 was $12862 and $15 I 04 respectively Deferred bond credit for the years ended 2008 and 2007 was $593 11 and $72173 respectively
NOTE 9 - APPROPRIA TIONS OF NET ASSETS
The District has establ ished appropriated net assets for various purposes At December 312008 and 2007 appropriated net assets were as follows
Funded Debt Retired Through Surplus
The Di stricts policy is to appropriate fro m net income annually an amount equal to the principal payment of the bonds Appropriations at December 31 2008 were $400458 The appropriated funded debt retired through surplus balance at December 31 2008 and 2007 was $13 3605 02 and $12960044 respectively
20
Page 30 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 9 - APPROPRIA TIONS OF NET ASSETS (Continued)
Water Supply Protection Reserve
Pursuant to Sec 135-A MRSA Sec 6113 of State of Maine law a consumer-owned water utility may establish a water supply protection fund to which a sum may be credited annually from surplus funds The annual credit may not exceed 5 of the prior years total revenue Interest earned in the fund must remain in the fund and be used solely for the purposes of the fund For the year ended 2008 there was an adjusted Public Utility Commission calculated net income of $255566 and a maximum allowed appropriation of $274988 Due to lack of operating cash the Board of Trustees decided not to appropriate in 2008 By Maine state law the District is allowed to appropriate within one year after the District s year end The Board reserves the right to exercise this option The interest income for the years ended 2008 and 2007 was $9287 and $17483 respectively The cumulative balance of the reserve at December 31 2008 and 2007 was $447426 and $438139 respectively
Mortgage Payment Appropriation
The District appropriates from net income annually an amount equal to the years principal payment on the mortgage Appropriations for the year ended 2008 was $100000 The appropriated mortgage payment balance at December 31 2008 and 2007 was $450000 and $350000 respectively
NOTE 10 - EMPLOYEE RETIREMENT PLAN
Effective july 1 1996 the District became a participant of the Maine State Retirement Systems (MSRS) cost sharing multiple employer consolidated retirement plan Accordingly due to the consolidation details ofthe pension obligation pertaining to the District can no longer be presented Additional information may be obtained from the MSRS
Under the participating local district (PLD) consolidated retirement plan participants contribute 65 of earnable compensation The Districts contribution to the plan is approximately 3 of earnable compensation This amount is either increased or decreased by the amortization of the Districts Initial Unpooled Unfunded Actuarial Liability (IUUAL) over the next 9 years from july 1 2006 The Districts net contributions for the years ended 2008 and 2007 were $44531 and $43160 respectively
Employees participating are eligible for normal retirement upon attaining the age of sixty and fi ve or more years of service or early retirement after compl eting twenty-five or more years of creditable service Vested participants are entitled to a retirement benefit equal to a fraction of the average final compensation multiplied by the years of membership service (discounted for early retirement)
21
2008 Annual Report Page 31
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 11 - INCOME TAXSTATUS
The District qualifies as a tax exempt organization under the provisions of the Internal Revenue code and is not subject to any State or Federal income taxes
N OTE 12 - 7 TEST
Pursuant to Chapter 670 of the Maine Pue regulations a water utility must annually determine if in of any three consecutive years its adjusted net income has equaled or exceeded 7 of the utilityS annual operating expenses This test is calculated by multiplying 7 of the total utility operating expenses which are composed of operation and maintenance expenses depreciation and amortization and taxes other than income taxes
For years ended 2008 and 2007 the Districts adjusted net income did not equal or exceed 7 of its annual operating expenses
NOTE 13 - RISK MANA GEMENT
The District is exposed to various risks of loss related to torts theft of damage to and destruction of assets errors and omissions and natural disasters for which the District carries commercial insurance Based on the coverage provided by commercial insurance purchased the District is not aware of any material actual or potential claim liabilities that should be recorded at December 31 2008 Settled claims have not exceeded insurance coverage for any of the past three fiscal years
Litigation
The District is subject to certain legal proceedings and claims which arise in the normal course of conducting its activities In the opinion of management the District has defensible positions
NOTE 14 - REVENUE FROM OPERA TING LEASES
The District leases various water tank sites to wireless cellular companies under long-term operating leases The leases are primarily five-year terms with consecutive renewal terms Rental increases are generally equal to the change in the CPI index during such year Rental revenues are recognized as earned over the term of the leases For years ended 2008 and 2007 total rental revenue was $253285 and $224054 respectivel y
22
Page 32 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 312008 and 2007
NOTE 15 - OPERA TING LEASE COMMITMENT
The District entered into a five-year agreement to license accounting software equipment and services with an application service provider The agreement expired on June 30 2008 and was renewed for a three-year period which commenced on July 1 2008 Under the agreement the District is obligated to pay minimum annual license fees as follows
Year Amount 2009 $ 60727 2010 60727 2011 30364
License fees for the years ended 2008 and 2007 were $54413 and $48098 respectively
NOTE 16 - PRIOR PERIOD ADJUSTMENT
The District has restated its previously issued 2007 financial statements due to advances for construction in the amount of$I006382 This liability represents many years of accumulation of monies given to the District by customers for projects to be done for them The monies had been used and the projects had been completed The utility assets had been transferred to the District This liability occurred before the adoption of GASB Statement No 34 As a result of the adjustment the 2007 beginning net assets were increased by $1006382
NOTE 17 - SUBSEQUENT EVENT
In preparing these financial statements the District has evaluated events and transactions for potential recognition or disclosure through October 262009 the date the financial statements were available to be issued
Since early 2005 the District has been involved in a series of disputes over its metering policy and system development charge (SOC) as it relates to a large seasonal cottage complex located in the Town of Wells Despite the Maine Public Utility Commissions (MPUC) upholding ofthe Districts metering policy this developer has continued to dispute the calculation ofthe appropriate SDC as it relates to this complex This same developer was an intervenor in the Districts annual Tariffupdate filed in May 2006 This Tariff was subsequently approved on February 7 2008
During 2008 the Maine Supreme Court upheld the Districts individual metering policy and therefore the only matter left to resolve with this issue is for the MPUC to decide on the revised SOC rate filing In January 2009 the District and the developer signed a settlement agreement which formed the basis for a stipulation agreement that has been submitted to the MPUC for inclusion with the SDC filing The Di strict subsequently received $28 633 in the form of additional SDCs from the developer in April 2009 The MP UC approved the new SDC tariffwith an effective date of July 21 2009
23
2008 Annual Report Page 33
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 18 - RECLASSI FICA TIONS
Certain reclassifications have been made to the prior years financial statements to conform to the cun-ent year presentation These reclassifications had no effect on previously reported results of operations or net assets
24
Page 34 2008 Annual Report
KENNEBUNK KENNEBUN KPORT AND WELLS WATER DISTRICT DECEMBER 31 2008 and 2007
SUPPLEMENTARY INFORMATION
Gerry Talbo Roye r Falmollth Mai ll e
2008 Annual Report Page 35
KENNEBUNK KENNEBUNKPORT AND WELLS VATER DISTRICT Schedule 1 SCHEDULES OF CHANGES IN NET ASSETS
YEAR ENDED DECEMBER 312008 (With Comparative Totals for 2007)
Appropriated Water Supply
Protection Funded Debt Fund Contributions (Restated)
Retired Mortgage and Restricted in Aid of 2008 2007 Through Surplus Payment Reserves Construction UnaPEropriated Total Total
BALANCES - BEGINNING OF YEAR $ 12960044 $ 350 000 $ 439148 $ 0 $ 15374845 $ 29124037 $ 28 114927
1et Income Contributions in Aid for Construction Transfer of the 8aJance of Contribution in Aid Cunent Year Loan Pri ncipal Payments Current Year Appropriation
BALANCES - END OF YEAR $
0 0 0
400458 0
13360502 $
0
0 0
JOO OOO 0
450000 $
93 12
0 0 0 0
448460 $
0 282333
(282333) 0 0 0 $
564972
0 282333
(500 45 8)
0 15721 692 $
574284
282333 0 0 0
29980654 $
572376 436734
0 0 0
29 124037
N
Berry Talbot Royer Falmourh Maine
VI
Page 36 2008 Annual Report
Sc hedul e 2
KENNEBlI NK KENNEBUNKPORT AND WE LLS WATER DISTRICT SCHEDULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
2008 2007 SOU RC E AND PUMPING OP ERA nONS
Labor $ 106640 $ I 12706 Office r 74 12 858 1 Pensions and Benefits 82777 8236 5 Purchased Water 23 67 4454 Purchased Power 242 197 2 147 14 Transportation Expense 38 80 383 5 In su rance - Vehicles 697 178 5 Materials and Suppl ies 1868 15 16 Con tractua I Services 20419 56024 Insurance - Workers Compensat ion 3665 3340
Tota l Source an d Pumping Operations 471922 489320
SOURCE AND PUMPING MAINTENANCE Labor 169 5 I 6 14 6957 Officer 11 782 11 189 Pensions and Benefits 131583 107395 Materia ls and Supplies 711 63 711 53 Co ntractu al Services 18 132 45784 Transportation Expense 6 167 5000 Insurance - Veh ic le s 1 108 2328 Insurance - Workers Compensation 5826 4355
Total Source and Pumping Maintenance 415277 394 161
WAT ER TREATMENT EXPENSES Labor 177355 173732 Officer 12328 13228
Pens ions and Benefits 137668 126962 Purchased Power 17500 15891
Materials and Suppli es 23414 196 11
Chemicals 178 805 73900
Contractual Services 20340 18359
Transportation Expe nse 6452 5911
Insu rance - Vehicles 1 159 2752
In surance - Workers Compensat ion 6095 5 149
Tota l Water Treatme nt Expenses 581116 555495
TRANSPORTATION AND DI STRIBUTION EXPENSES - OPERAnONS Labor 351966 32075 3
Officer 24464 24422
Pensi ons and Benefits 273205 234404
Purchased Power 12 00 I 10339
Materials ane Supp li es 75 87 10 673
Conu-actual Services 150 I 1285
Tran sportation Expense 12805 10 914
Insuran ce - Vehi cles 230 I 5080
Insurance - Wo rkers Co mpensatio n 12096 9506
TOla l Tran spo rtati on and Distribution Expenses - Upetat ions 697 926 627 376
Berry 1 Ibol Ro er r tl muul ll ivla lne 26
2008 Annual Report Page 37
Schedule 2 (Continued)
KENNEB UNK KE INEBUNKPORT AN D WELLS WATER DISTRICT SCHED ULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
TRA NSPORTATION AND DlSTR IBlJTJO N EXPENSES - MAINTEN ANCE Labor Oficer Pensions and Benefits Materials and Suppl ies Contractual Services Transportation Expense In su ran ce - Vehicles Insurance - Worke rs Compensation
Total Transportation and Distribution Expenses - Maintenance
$
2008
232048
16128 180 i 22 71269
66011 8442
1517
7975
583512
$
2007
228327
17385 i 66 860 104312
491 37
7769
36 16
6767
584 173
CUSTOMER ACCO UNTS EXP EN SES La bor Officers Pensions and Benefit s Materials and Sup plies Contractual Serv ic es Transpotation Expense Insurance - Vehicles Insurance - Workers Compensat ion
Bad Debt Expense Total Customer Accou nt Expenses
146412
3525 i 79508
4 i 68 8
64369
5327
957 3520
0
377032
136 671
32435
11 4838
37394
67 329
4650
2165
4657
6526 406 665
ADM IN ISTRATIVE AND GENERAL EXPENSES Labor Officers Pens ions and Benefi ts Purchased Power Materials and Supplies Contractual Services Professional Regulation Insu rance - Ge neral Liability Transportation Expense Insurance - Vehicles In surance - Workers Compensation Miscellaneous Expense
Total Administrative and Ge neral Expenses
228650
135678
264422
8834
73607
96966
52707
42416
83 19
1495
11707 20285
945086
229567
130348 244414
8023 7467 1
98996
0 44498
7811
3636
991 2 17753
869629
TOTAL OPER ATING EXPE NS ES $ 407 1871 $ 3926819
Berry Talbo Royer r Imouh ld ~lIlc 27
Page 38 2008 Annual Report
2008 OPERATIONAL REPORT
PERSONNEL
Education
The Districts employees attended several educational meetings and seminars covering many subjects such as
Forklift Safety Hearing Protection Electrical Safety HDPE Piping Systems Confined Space Back Injury Protection AC Systems Program Respiratory Protection Bloodborne Pathogens Water Utility Symposium Trenching amp Excavation Class 52 Pipe Alternatives Field Biological Hazards Certification Exam Review Construction Excavation Hazardous Communication LockoutTagout Training Arc Flash amp Blast Protection Introduction to SCADA Care of Emergency Generators Cross Connection Control Water System Master Planning 2005 National Electrical Code Healthy amp Productive Workplace Personal Protection Equipment Hands on Disinfection with Chlorine Incident Command System (ICS) Cross Connection Control Certification National Incident Management System (NIMS)
SERVICES
New Installations Renewals Total Active Services
183 149 10538
METERI NG
Meters
Number in service at beginning of year 12558 New installations 178 Number in service at end of year 12736
Meters serving seasonal customers are installed in the Spring and after removal during the Fall are tested and repaired as needed then stored for the winter Area plumbers set seasonal meters in a cooperative program along with District personnel which is not only beneficial to the District but to the customer and the plumber as well As a result of the cooperation received from the area plumbers the success of the program has continued
2008 Annual Report Page 39
MAINS
DISTRIBUTION MAINS IN SERVICE (FEET)
SIZE 2007 ADDED RETIRED 2008 Deep 20 66751 2578 69329 Deep 16 86240 684 86924 Deep 12 142867 2721 145588 Deep 10 145845 101 3700 142246 Deep 8 308564 2342 1331 309575 Deep 6 164042 67 6299 157810 Deep 4 18137 125 18262 Surface 4 3801 3801 Deep 3 9310 9310 Surface 3 18122 18122 Deep 2~ 634 634 Surface 2~ 388 388 Deep 2 59481 238 248 59471 Surface 2 26586 240 26346 Deep 1~ 918 918 Surface lYz 7062 7062 Deep lW 3225 3225 Surface lX 3034 3034 Deep 1 10257 10257 Surface 1 20449 240 20689 Deep 2856 2856 Surface 3915 3915
1102484 9096 11818 1099762
GATE VALVES INSTALLED
1 lX 2 4 6 8 10 12 16 20
1 3 3 19 4 8 2
Page 40 2008 Annual Report
2008 MAINS INSTALLED
TOWN LOCATION SIZE MATERIAL LENGTH REMARKS
Kennebunk Alewive Road 8 0 1 2 Main Relay 10 01 2
12 PE 240 12 01 732
Independence Park Dr 8 DI 25
Wilbery Lane 8 DI 185 Main Relocation Port Road 8 DI 3
12 DI 67
High Street 8 DI 120 Main Relocation
Kennebunkport Fishers Lane 16 DI 684 Main Relay
Wells Devito Lane 2 Copper 3 Main Relay 4 PE 125
Orchard Lane 1 PE 240 Seasonal Main Relay
Island Beach Road 6 01 49 Main Relay 8 PVC 226
Ocean Avenue 2 Copper 12 Main Relay 10 DI 45
Webhannet Drive 6 DI 2 Main Relay 10 DI 21
12 DI 732
Post Road (Route One) 20 DI 1235 Main Relay
Avandah Way 8 DI 28
Kimball Lane 8 DI 24
Bourne Lane 10 DI 33
Buzzell Road 8 01 180 Main Extension
Gateway Drive 12 PVC 568 Main Extension
Heritage Drive 12 PVC 382
Harriseckett Road 8 DI 964 Main Extension
Charles Wesley Court 8 PVC 540
Ogunquit Route One 8 DI 36 Main Relay
20 DI 1343
Kings Lane 8 01 6
Belm Lane 6 DI 16
8 DI 3
Kingfield Lane 2 Copper 16
Grasshopper Lane 2 Copper 7
Biddeford Second Street 2 PE 200 Main Extension
TOTAL 9096
2008 Annual Report Page 41
HYDRANTS
During 2008 4 public and 14 private hydrants were insta lled and 0 private hydrants became public making a total of 695 publ ic and 229 private hydrants in t he Districts system
NEW INSTALLATIONS
Town No Ow nership Location
Kennebunk 1 Private Shoppers Vi llage Wells 1 Private Heritage Drive Wells 2 Private Charles Wesley Court Wells 2 Private Sylvan Way Forest Village North Wells 1 Private CVS Pharmacy Wells 7 Private Sea Glass Village Wells 1 Public 208 Post Road
HYDRANT REPLACEMENTS
Town No Ownership Location
Kennebunk 1 Public 103 Brown Street Kennebunk 1 Private Shoppers Village Kennebunk 1 Public Sea Road Kennebunk 1 Public Port Road at Wilbery Lane Kennebunk 1 Public 81 Western Avenue Kennebunk 1 Public 120 Brown Street Wells 1 Public Post Road at Kimball Lane Wells 1 Pu blic Eldridge Road at Webhannet Drive Wells 1 Pu blic Web han net Drive at Donald Lane Wells 1 Public Ocean Avenue at Marsh Street Wells 1 Public Ocean Avenue at Tibbetts Avenue North
Wells 1 Public 215 Ocean Avenue
Wells 1 Public Ocean Avenue at Bourne Avenue Ogunquit 1 Public Captain Thomas Road at Partridge Drive
Ogunquit 1 Public Route One at Kings Lane
HYDRANTS TRANSFERRED FROM PRIVATE TO PU BLIC
Tow n No Ownership Locat ion
None
Page 42 2008 Annual Report
MONTHLY PUMPING RECORDS
Gallons Pumped
Amended 2007 2008
January 49415700 47321300 February 48910100 44812500 March 53842900 49171100 April 55060400 59601800 May 89711500 92797350 June 123139500 118078400 July 152963200 151165700 August 161378650 139932600 September 118087130 104318400 October 88548 100 74069700 November 54764500 54315900 December 50257200 57684000
Subtotal (KKWWD) 1046078800 993268750 (BiddefordSaco) 4176450 323500
TOTAL 1050255250 993592250
MONTHLY SNOW AND RAINFALL
2007 2008 Snow Rain Snow Rain
Inches Inches Inches Inches
January 53 266 170 176
February 203 383 568
March 241 219 222 487
April 259 789 478
May 271 248
June 335 427
July 541 792
August 183 331
September 242 1184
October 463 322
November 09 4 29 485
December 409 161 258 391
Totals 1174 3899 1031 5411
Page 24 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 ami 2007
NOTE I - SUMMAR Y OF A CCOUNTING POLICIES (Continued)
Contributions in Aid of Construction
Pursuant to GASB Nos 33 and 34 contributions in aid are reported as income
Cash and Cash Equivalents
For purposes of the statement of cash flows the District considers all highly liquid investments with an initial maturity of three months or less to be cash equivalents
Inventory
Materials and supplies inventories are valued at the lower of cost or market using the weighted average cost method
Unamortized Bond Issue Costs
Costs incurred to issue long-term bonds together with discounts allowed at the time ofpurchase are amortized on a straight-line basis over the term of the bond issue Amortization expenses for 2008 and 2007 were $699 and $793 respectively
Allowance for Bad Debts
The District uses the allowance method to account for uncollectible accounts receivables The allowance for doubtful accounts is based on prior years experience and managements analysis of possible bad debts
Use of Estimates
The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the rep0l1ed amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and reported amounts of revenues and expenses during the repol1ing period Actual results could differ from those estimates
15
2008 Annual Report Page 25
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 2 - DEPOSIT AND INVESTMENTS
Custodial Credit Risk
Custodial credit risk is the risk that in the event of the banks failure the District will not be able to recover the value of its deposits and investments that are in the possession of an outside party
Deposits
As of December 312008 $201645 of the Districts bank balance of $451659 was subject to custodial credit risk as follows
Collateralized with securities held by the pledging bank in the District s name $ 20164~
Investments
The State of Maine authorizes the District to invest in obligations backed by the US government and agencies repurchase agreements and certain corporate stocks and bonds
The Districts MBIA-Class investment is in a local government investment pool designed to make the managing of public funds safer and easier to access The investment is backed by corporate bonds US Treasury and Agency bonds mortgage backed securities and a money market fund The MBIA - Class investment pool is rated AAA-VI
At December 31 2008 investments consi sted of the following
Fair Market Maturity Value
MBIA Class Investment Pool NA U14442
16
Page 26 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 3 - OTHER SPECIA L FUNDS
The Board of Trustee s has internally restricted funds for future use These special fund balances as of December 312008 and 2007 are as follows
Water Supply Protection Fund
Pursuant to Sec 135-A MRSA Sec 6113 of State of Maine law a consumer-owned water utility may establish a water supply protection fund to which a sum may be credited annually from surplus funds The balance of the fund as of December 31 2008 and 2007 was $447458 and $210939 respectively Please refer to Note 9 for further discussion of this fund
System Development Fund
In accordance with the Maine P Uc regulations the District is authorized to impose a charge to customers who expand their water capacity All funds collected must be segregated and maintained in a separate interest bearing account and the revenue dedicated as required by 1m The District submits to the Maine PUc a financial activity repoli annually The balance of the fund as of December 31 2008 and 2007 was $1033 and $1 008 respectively
Other Post-Retirement Benefits Fund
In accordance with Statement of Financial Accounting Standards (SFAS) No1 06 as amended by No 132 Employers Disclosure about Pensions and Other Post-Retirement Benefits the District provides certain health care and sick time benefits for retired employees Substantially all of the District s employees may become eligible for those benefits if they reach normal retirement age while working for the District The District started funding the Other Post-retirement Benefits in 2006 The cash balance at December 312008 and 2007 was $225952 and $93171 respectively The net periodic benefits cost based on the actuarial repOli for the years ending 2008 and 2007 were $143026 and $121666 respectively
NOTE 4 - ACCOUNTS RECEIVABL E - TRA DE
The amount for accounts receivable is shown as net of the allowance for bad debts as follows at December 31
2008 2007
Accounts Receivable $ 231 891 $ 255602
Less Allowance for Bad Debts (7 809) (8234)
$ 224Q82 $ 247 36pound
17
2008 Annual Report Page 27
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 5 - UTILITY PLAN T AND EQUIPMENT
The following is a summary of property plant and equipment at December 31
Depreciation Rate Beginn ing Add itions Retirement Ending
Organizational Costs N A $ 50709 $ 0 $ 0 $ 50709 Land N A 28 19729 154 0 2819883 Structures 2 - 3 4042463 29352 0 4071 815 Impounding Dams
And Reservoirs 2 58443 6834 0 65277 Intake and Suction
Mains 15 17455 0 17455 Wells 2 855 590 296 0 855 886 Pumping Equipment 4 1833 137 22735 0 1855872 Purification
Equipment 2 1236332 49608 0 1285 940 Tanks and Standpipes 133 - 4 2530785 0 0 2530785 Transmission and
Distribution Mains 1 24363767 695255 (145825) 24913197 Services 3 4458076 341739 (7450) 4792365 Meters 4 14 15310 66510 (25998) 1455822 Fire Hydrants 15 782158 39749 (4200) 817707 General Equipment 10 1775969 148557 (254553) 1669973
46239923 1400789 (438026) 47202686 Less Accumulated
Depreciation (12138279) (845522) 437970 (12545831 ) Construction Work in Progress 0 5671098 0 567098 Net Property and
Equipment $ 34JOL644 $ U22J65 $ (56) $3522953
The depreciation expense for the years ended December 31 2008 and 2007 was $845522 and $807932 respective ly
18
Page 28 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 6 - LONG-TERM DEBT
Bonded indebtedness and land mortgage payable including amounts due currently are summarized as follows at December 31
Bonds Payable
Issue Maturity Beginning Ending Rate Date Date Balance Addition Retirement Balance
500 -785
613 - 675 522 - 652
209 - 429
300 - 570 180 - 625
284
7-88 5-91 10-94
10-03
10-05 10-06
11-08
November 20 18
October 20 11 November 2014
November 2018
November 2020 November 202 1
October 2028
$ 748386
300000 420000
916666
866668 933334
0 4185054
$ 0
0 0
0
0 0
757350 757350
$ (48793)
(75 000) (60000)
(83333)
(66666) (66666)
0 (400458)
$ 699593
225000 360000
833333
800002 866668
757350 4541946
Mortgage Payable - Land 42 11-07 October 2016 900000
$ 5085054 $ _ ----0
0 _ (100000)
11500458) 800000
5341946
Current
Long-term
$ 500458
4584596
$ 5085054
$ 529363
4812583
5341946
Annual scheduled maturities of long-term debt are as follows
Year Principal Amount
Interest Amount
2009 2010 2011 20 12 201 3
2014-2018 2019 - 2023 2024 - 2028
$ 529363 530526 531741 476012 477847
2031768 533937 230752
liJ1L946
$ 250295 225756 197964 170178 145 938 387751
64444 20027
$ 14623 53
19
2008 Annual Report Page 29
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 7 - CAPITAL LEASES
During 2007 the District leased equipment under an agreement that is classified as capital leases The cost of the equipment under capital lease is included in the statement of net assets as utility plant in service in the amount of$114298 Accumulated amortization of the leased equipment at December 312008 and 2007 was $19559 and $8129 respectively Amortization of assets under capital leases is included in depreciation ex pense The capital lease was paid in full in 2008
NOTE 8 - DEFERRED CREDIT
At December 31 2008 and 2007 the deferred credits consisted of
Customer Advances for Construction
The District receives advances for construction from or on behalf of customers Unused advances are refunded to the customers once the projects are completed Customers advances aggregated to $340766 and $24837 1 in 2008 and 2007 respectively
Deferred Bond Interest
Refunds received from bond refinancing are capitalized and amortized over the remaining life of the bond decreasing interest expense in the current and subsequent years The total reduction of interest expense for years ended 2008 and 2007 was $12862 and $15 I 04 respectively Deferred bond credit for the years ended 2008 and 2007 was $593 11 and $72173 respectively
NOTE 9 - APPROPRIA TIONS OF NET ASSETS
The District has establ ished appropriated net assets for various purposes At December 312008 and 2007 appropriated net assets were as follows
Funded Debt Retired Through Surplus
The Di stricts policy is to appropriate fro m net income annually an amount equal to the principal payment of the bonds Appropriations at December 31 2008 were $400458 The appropriated funded debt retired through surplus balance at December 31 2008 and 2007 was $13 3605 02 and $12960044 respectively
20
Page 30 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 9 - APPROPRIA TIONS OF NET ASSETS (Continued)
Water Supply Protection Reserve
Pursuant to Sec 135-A MRSA Sec 6113 of State of Maine law a consumer-owned water utility may establish a water supply protection fund to which a sum may be credited annually from surplus funds The annual credit may not exceed 5 of the prior years total revenue Interest earned in the fund must remain in the fund and be used solely for the purposes of the fund For the year ended 2008 there was an adjusted Public Utility Commission calculated net income of $255566 and a maximum allowed appropriation of $274988 Due to lack of operating cash the Board of Trustees decided not to appropriate in 2008 By Maine state law the District is allowed to appropriate within one year after the District s year end The Board reserves the right to exercise this option The interest income for the years ended 2008 and 2007 was $9287 and $17483 respectively The cumulative balance of the reserve at December 31 2008 and 2007 was $447426 and $438139 respectively
Mortgage Payment Appropriation
The District appropriates from net income annually an amount equal to the years principal payment on the mortgage Appropriations for the year ended 2008 was $100000 The appropriated mortgage payment balance at December 31 2008 and 2007 was $450000 and $350000 respectively
NOTE 10 - EMPLOYEE RETIREMENT PLAN
Effective july 1 1996 the District became a participant of the Maine State Retirement Systems (MSRS) cost sharing multiple employer consolidated retirement plan Accordingly due to the consolidation details ofthe pension obligation pertaining to the District can no longer be presented Additional information may be obtained from the MSRS
Under the participating local district (PLD) consolidated retirement plan participants contribute 65 of earnable compensation The Districts contribution to the plan is approximately 3 of earnable compensation This amount is either increased or decreased by the amortization of the Districts Initial Unpooled Unfunded Actuarial Liability (IUUAL) over the next 9 years from july 1 2006 The Districts net contributions for the years ended 2008 and 2007 were $44531 and $43160 respectively
Employees participating are eligible for normal retirement upon attaining the age of sixty and fi ve or more years of service or early retirement after compl eting twenty-five or more years of creditable service Vested participants are entitled to a retirement benefit equal to a fraction of the average final compensation multiplied by the years of membership service (discounted for early retirement)
21
2008 Annual Report Page 31
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 11 - INCOME TAXSTATUS
The District qualifies as a tax exempt organization under the provisions of the Internal Revenue code and is not subject to any State or Federal income taxes
N OTE 12 - 7 TEST
Pursuant to Chapter 670 of the Maine Pue regulations a water utility must annually determine if in of any three consecutive years its adjusted net income has equaled or exceeded 7 of the utilityS annual operating expenses This test is calculated by multiplying 7 of the total utility operating expenses which are composed of operation and maintenance expenses depreciation and amortization and taxes other than income taxes
For years ended 2008 and 2007 the Districts adjusted net income did not equal or exceed 7 of its annual operating expenses
NOTE 13 - RISK MANA GEMENT
The District is exposed to various risks of loss related to torts theft of damage to and destruction of assets errors and omissions and natural disasters for which the District carries commercial insurance Based on the coverage provided by commercial insurance purchased the District is not aware of any material actual or potential claim liabilities that should be recorded at December 31 2008 Settled claims have not exceeded insurance coverage for any of the past three fiscal years
Litigation
The District is subject to certain legal proceedings and claims which arise in the normal course of conducting its activities In the opinion of management the District has defensible positions
NOTE 14 - REVENUE FROM OPERA TING LEASES
The District leases various water tank sites to wireless cellular companies under long-term operating leases The leases are primarily five-year terms with consecutive renewal terms Rental increases are generally equal to the change in the CPI index during such year Rental revenues are recognized as earned over the term of the leases For years ended 2008 and 2007 total rental revenue was $253285 and $224054 respectivel y
22
Page 32 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 312008 and 2007
NOTE 15 - OPERA TING LEASE COMMITMENT
The District entered into a five-year agreement to license accounting software equipment and services with an application service provider The agreement expired on June 30 2008 and was renewed for a three-year period which commenced on July 1 2008 Under the agreement the District is obligated to pay minimum annual license fees as follows
Year Amount 2009 $ 60727 2010 60727 2011 30364
License fees for the years ended 2008 and 2007 were $54413 and $48098 respectively
NOTE 16 - PRIOR PERIOD ADJUSTMENT
The District has restated its previously issued 2007 financial statements due to advances for construction in the amount of$I006382 This liability represents many years of accumulation of monies given to the District by customers for projects to be done for them The monies had been used and the projects had been completed The utility assets had been transferred to the District This liability occurred before the adoption of GASB Statement No 34 As a result of the adjustment the 2007 beginning net assets were increased by $1006382
NOTE 17 - SUBSEQUENT EVENT
In preparing these financial statements the District has evaluated events and transactions for potential recognition or disclosure through October 262009 the date the financial statements were available to be issued
Since early 2005 the District has been involved in a series of disputes over its metering policy and system development charge (SOC) as it relates to a large seasonal cottage complex located in the Town of Wells Despite the Maine Public Utility Commissions (MPUC) upholding ofthe Districts metering policy this developer has continued to dispute the calculation ofthe appropriate SDC as it relates to this complex This same developer was an intervenor in the Districts annual Tariffupdate filed in May 2006 This Tariff was subsequently approved on February 7 2008
During 2008 the Maine Supreme Court upheld the Districts individual metering policy and therefore the only matter left to resolve with this issue is for the MPUC to decide on the revised SOC rate filing In January 2009 the District and the developer signed a settlement agreement which formed the basis for a stipulation agreement that has been submitted to the MPUC for inclusion with the SDC filing The Di strict subsequently received $28 633 in the form of additional SDCs from the developer in April 2009 The MP UC approved the new SDC tariffwith an effective date of July 21 2009
23
2008 Annual Report Page 33
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 18 - RECLASSI FICA TIONS
Certain reclassifications have been made to the prior years financial statements to conform to the cun-ent year presentation These reclassifications had no effect on previously reported results of operations or net assets
24
Page 34 2008 Annual Report
KENNEBUNK KENNEBUN KPORT AND WELLS WATER DISTRICT DECEMBER 31 2008 and 2007
SUPPLEMENTARY INFORMATION
Gerry Talbo Roye r Falmollth Mai ll e
2008 Annual Report Page 35
KENNEBUNK KENNEBUNKPORT AND WELLS VATER DISTRICT Schedule 1 SCHEDULES OF CHANGES IN NET ASSETS
YEAR ENDED DECEMBER 312008 (With Comparative Totals for 2007)
Appropriated Water Supply
Protection Funded Debt Fund Contributions (Restated)
Retired Mortgage and Restricted in Aid of 2008 2007 Through Surplus Payment Reserves Construction UnaPEropriated Total Total
BALANCES - BEGINNING OF YEAR $ 12960044 $ 350 000 $ 439148 $ 0 $ 15374845 $ 29124037 $ 28 114927
1et Income Contributions in Aid for Construction Transfer of the 8aJance of Contribution in Aid Cunent Year Loan Pri ncipal Payments Current Year Appropriation
BALANCES - END OF YEAR $
0 0 0
400458 0
13360502 $
0
0 0
JOO OOO 0
450000 $
93 12
0 0 0 0
448460 $
0 282333
(282333) 0 0 0 $
564972
0 282333
(500 45 8)
0 15721 692 $
574284
282333 0 0 0
29980654 $
572376 436734
0 0 0
29 124037
N
Berry Talbot Royer Falmourh Maine
VI
Page 36 2008 Annual Report
Sc hedul e 2
KENNEBlI NK KENNEBUNKPORT AND WE LLS WATER DISTRICT SCHEDULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
2008 2007 SOU RC E AND PUMPING OP ERA nONS
Labor $ 106640 $ I 12706 Office r 74 12 858 1 Pensions and Benefits 82777 8236 5 Purchased Water 23 67 4454 Purchased Power 242 197 2 147 14 Transportation Expense 38 80 383 5 In su rance - Vehicles 697 178 5 Materials and Suppl ies 1868 15 16 Con tractua I Services 20419 56024 Insurance - Workers Compensat ion 3665 3340
Tota l Source an d Pumping Operations 471922 489320
SOURCE AND PUMPING MAINTENANCE Labor 169 5 I 6 14 6957 Officer 11 782 11 189 Pensions and Benefits 131583 107395 Materia ls and Supplies 711 63 711 53 Co ntractu al Services 18 132 45784 Transportation Expense 6 167 5000 Insurance - Veh ic le s 1 108 2328 Insurance - Workers Compensation 5826 4355
Total Source and Pumping Maintenance 415277 394 161
WAT ER TREATMENT EXPENSES Labor 177355 173732 Officer 12328 13228
Pens ions and Benefits 137668 126962 Purchased Power 17500 15891
Materials and Suppli es 23414 196 11
Chemicals 178 805 73900
Contractual Services 20340 18359
Transportation Expe nse 6452 5911
Insu rance - Vehicles 1 159 2752
In surance - Workers Compensat ion 6095 5 149
Tota l Water Treatme nt Expenses 581116 555495
TRANSPORTATION AND DI STRIBUTION EXPENSES - OPERAnONS Labor 351966 32075 3
Officer 24464 24422
Pensi ons and Benefits 273205 234404
Purchased Power 12 00 I 10339
Materials ane Supp li es 75 87 10 673
Conu-actual Services 150 I 1285
Tran sportation Expense 12805 10 914
Insuran ce - Vehi cles 230 I 5080
Insurance - Wo rkers Co mpensatio n 12096 9506
TOla l Tran spo rtati on and Distribution Expenses - Upetat ions 697 926 627 376
Berry 1 Ibol Ro er r tl muul ll ivla lne 26
2008 Annual Report Page 37
Schedule 2 (Continued)
KENNEB UNK KE INEBUNKPORT AN D WELLS WATER DISTRICT SCHED ULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
TRA NSPORTATION AND DlSTR IBlJTJO N EXPENSES - MAINTEN ANCE Labor Oficer Pensions and Benefits Materials and Suppl ies Contractual Services Transportation Expense In su ran ce - Vehicles Insurance - Worke rs Compensation
Total Transportation and Distribution Expenses - Maintenance
$
2008
232048
16128 180 i 22 71269
66011 8442
1517
7975
583512
$
2007
228327
17385 i 66 860 104312
491 37
7769
36 16
6767
584 173
CUSTOMER ACCO UNTS EXP EN SES La bor Officers Pensions and Benefit s Materials and Sup plies Contractual Serv ic es Transpotation Expense Insurance - Vehicles Insurance - Workers Compensat ion
Bad Debt Expense Total Customer Accou nt Expenses
146412
3525 i 79508
4 i 68 8
64369
5327
957 3520
0
377032
136 671
32435
11 4838
37394
67 329
4650
2165
4657
6526 406 665
ADM IN ISTRATIVE AND GENERAL EXPENSES Labor Officers Pens ions and Benefi ts Purchased Power Materials and Supplies Contractual Services Professional Regulation Insu rance - Ge neral Liability Transportation Expense Insurance - Vehicles In surance - Workers Compensation Miscellaneous Expense
Total Administrative and Ge neral Expenses
228650
135678
264422
8834
73607
96966
52707
42416
83 19
1495
11707 20285
945086
229567
130348 244414
8023 7467 1
98996
0 44498
7811
3636
991 2 17753
869629
TOTAL OPER ATING EXPE NS ES $ 407 1871 $ 3926819
Berry Talbo Royer r Imouh ld ~lIlc 27
Page 38 2008 Annual Report
2008 OPERATIONAL REPORT
PERSONNEL
Education
The Districts employees attended several educational meetings and seminars covering many subjects such as
Forklift Safety Hearing Protection Electrical Safety HDPE Piping Systems Confined Space Back Injury Protection AC Systems Program Respiratory Protection Bloodborne Pathogens Water Utility Symposium Trenching amp Excavation Class 52 Pipe Alternatives Field Biological Hazards Certification Exam Review Construction Excavation Hazardous Communication LockoutTagout Training Arc Flash amp Blast Protection Introduction to SCADA Care of Emergency Generators Cross Connection Control Water System Master Planning 2005 National Electrical Code Healthy amp Productive Workplace Personal Protection Equipment Hands on Disinfection with Chlorine Incident Command System (ICS) Cross Connection Control Certification National Incident Management System (NIMS)
SERVICES
New Installations Renewals Total Active Services
183 149 10538
METERI NG
Meters
Number in service at beginning of year 12558 New installations 178 Number in service at end of year 12736
Meters serving seasonal customers are installed in the Spring and after removal during the Fall are tested and repaired as needed then stored for the winter Area plumbers set seasonal meters in a cooperative program along with District personnel which is not only beneficial to the District but to the customer and the plumber as well As a result of the cooperation received from the area plumbers the success of the program has continued
2008 Annual Report Page 39
MAINS
DISTRIBUTION MAINS IN SERVICE (FEET)
SIZE 2007 ADDED RETIRED 2008 Deep 20 66751 2578 69329 Deep 16 86240 684 86924 Deep 12 142867 2721 145588 Deep 10 145845 101 3700 142246 Deep 8 308564 2342 1331 309575 Deep 6 164042 67 6299 157810 Deep 4 18137 125 18262 Surface 4 3801 3801 Deep 3 9310 9310 Surface 3 18122 18122 Deep 2~ 634 634 Surface 2~ 388 388 Deep 2 59481 238 248 59471 Surface 2 26586 240 26346 Deep 1~ 918 918 Surface lYz 7062 7062 Deep lW 3225 3225 Surface lX 3034 3034 Deep 1 10257 10257 Surface 1 20449 240 20689 Deep 2856 2856 Surface 3915 3915
1102484 9096 11818 1099762
GATE VALVES INSTALLED
1 lX 2 4 6 8 10 12 16 20
1 3 3 19 4 8 2
Page 40 2008 Annual Report
2008 MAINS INSTALLED
TOWN LOCATION SIZE MATERIAL LENGTH REMARKS
Kennebunk Alewive Road 8 0 1 2 Main Relay 10 01 2
12 PE 240 12 01 732
Independence Park Dr 8 DI 25
Wilbery Lane 8 DI 185 Main Relocation Port Road 8 DI 3
12 DI 67
High Street 8 DI 120 Main Relocation
Kennebunkport Fishers Lane 16 DI 684 Main Relay
Wells Devito Lane 2 Copper 3 Main Relay 4 PE 125
Orchard Lane 1 PE 240 Seasonal Main Relay
Island Beach Road 6 01 49 Main Relay 8 PVC 226
Ocean Avenue 2 Copper 12 Main Relay 10 DI 45
Webhannet Drive 6 DI 2 Main Relay 10 DI 21
12 DI 732
Post Road (Route One) 20 DI 1235 Main Relay
Avandah Way 8 DI 28
Kimball Lane 8 DI 24
Bourne Lane 10 DI 33
Buzzell Road 8 01 180 Main Extension
Gateway Drive 12 PVC 568 Main Extension
Heritage Drive 12 PVC 382
Harriseckett Road 8 DI 964 Main Extension
Charles Wesley Court 8 PVC 540
Ogunquit Route One 8 DI 36 Main Relay
20 DI 1343
Kings Lane 8 01 6
Belm Lane 6 DI 16
8 DI 3
Kingfield Lane 2 Copper 16
Grasshopper Lane 2 Copper 7
Biddeford Second Street 2 PE 200 Main Extension
TOTAL 9096
2008 Annual Report Page 41
HYDRANTS
During 2008 4 public and 14 private hydrants were insta lled and 0 private hydrants became public making a total of 695 publ ic and 229 private hydrants in t he Districts system
NEW INSTALLATIONS
Town No Ow nership Location
Kennebunk 1 Private Shoppers Vi llage Wells 1 Private Heritage Drive Wells 2 Private Charles Wesley Court Wells 2 Private Sylvan Way Forest Village North Wells 1 Private CVS Pharmacy Wells 7 Private Sea Glass Village Wells 1 Public 208 Post Road
HYDRANT REPLACEMENTS
Town No Ownership Location
Kennebunk 1 Public 103 Brown Street Kennebunk 1 Private Shoppers Village Kennebunk 1 Public Sea Road Kennebunk 1 Public Port Road at Wilbery Lane Kennebunk 1 Public 81 Western Avenue Kennebunk 1 Public 120 Brown Street Wells 1 Public Post Road at Kimball Lane Wells 1 Pu blic Eldridge Road at Webhannet Drive Wells 1 Pu blic Web han net Drive at Donald Lane Wells 1 Public Ocean Avenue at Marsh Street Wells 1 Public Ocean Avenue at Tibbetts Avenue North
Wells 1 Public 215 Ocean Avenue
Wells 1 Public Ocean Avenue at Bourne Avenue Ogunquit 1 Public Captain Thomas Road at Partridge Drive
Ogunquit 1 Public Route One at Kings Lane
HYDRANTS TRANSFERRED FROM PRIVATE TO PU BLIC
Tow n No Ownership Locat ion
None
Page 42 2008 Annual Report
MONTHLY PUMPING RECORDS
Gallons Pumped
Amended 2007 2008
January 49415700 47321300 February 48910100 44812500 March 53842900 49171100 April 55060400 59601800 May 89711500 92797350 June 123139500 118078400 July 152963200 151165700 August 161378650 139932600 September 118087130 104318400 October 88548 100 74069700 November 54764500 54315900 December 50257200 57684000
Subtotal (KKWWD) 1046078800 993268750 (BiddefordSaco) 4176450 323500
TOTAL 1050255250 993592250
MONTHLY SNOW AND RAINFALL
2007 2008 Snow Rain Snow Rain
Inches Inches Inches Inches
January 53 266 170 176
February 203 383 568
March 241 219 222 487
April 259 789 478
May 271 248
June 335 427
July 541 792
August 183 331
September 242 1184
October 463 322
November 09 4 29 485
December 409 161 258 391
Totals 1174 3899 1031 5411
2008 Annual Report Page 25
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 2 - DEPOSIT AND INVESTMENTS
Custodial Credit Risk
Custodial credit risk is the risk that in the event of the banks failure the District will not be able to recover the value of its deposits and investments that are in the possession of an outside party
Deposits
As of December 312008 $201645 of the Districts bank balance of $451659 was subject to custodial credit risk as follows
Collateralized with securities held by the pledging bank in the District s name $ 20164~
Investments
The State of Maine authorizes the District to invest in obligations backed by the US government and agencies repurchase agreements and certain corporate stocks and bonds
The Districts MBIA-Class investment is in a local government investment pool designed to make the managing of public funds safer and easier to access The investment is backed by corporate bonds US Treasury and Agency bonds mortgage backed securities and a money market fund The MBIA - Class investment pool is rated AAA-VI
At December 31 2008 investments consi sted of the following
Fair Market Maturity Value
MBIA Class Investment Pool NA U14442
16
Page 26 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 3 - OTHER SPECIA L FUNDS
The Board of Trustee s has internally restricted funds for future use These special fund balances as of December 312008 and 2007 are as follows
Water Supply Protection Fund
Pursuant to Sec 135-A MRSA Sec 6113 of State of Maine law a consumer-owned water utility may establish a water supply protection fund to which a sum may be credited annually from surplus funds The balance of the fund as of December 31 2008 and 2007 was $447458 and $210939 respectively Please refer to Note 9 for further discussion of this fund
System Development Fund
In accordance with the Maine P Uc regulations the District is authorized to impose a charge to customers who expand their water capacity All funds collected must be segregated and maintained in a separate interest bearing account and the revenue dedicated as required by 1m The District submits to the Maine PUc a financial activity repoli annually The balance of the fund as of December 31 2008 and 2007 was $1033 and $1 008 respectively
Other Post-Retirement Benefits Fund
In accordance with Statement of Financial Accounting Standards (SFAS) No1 06 as amended by No 132 Employers Disclosure about Pensions and Other Post-Retirement Benefits the District provides certain health care and sick time benefits for retired employees Substantially all of the District s employees may become eligible for those benefits if they reach normal retirement age while working for the District The District started funding the Other Post-retirement Benefits in 2006 The cash balance at December 312008 and 2007 was $225952 and $93171 respectively The net periodic benefits cost based on the actuarial repOli for the years ending 2008 and 2007 were $143026 and $121666 respectively
NOTE 4 - ACCOUNTS RECEIVABL E - TRA DE
The amount for accounts receivable is shown as net of the allowance for bad debts as follows at December 31
2008 2007
Accounts Receivable $ 231 891 $ 255602
Less Allowance for Bad Debts (7 809) (8234)
$ 224Q82 $ 247 36pound
17
2008 Annual Report Page 27
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 5 - UTILITY PLAN T AND EQUIPMENT
The following is a summary of property plant and equipment at December 31
Depreciation Rate Beginn ing Add itions Retirement Ending
Organizational Costs N A $ 50709 $ 0 $ 0 $ 50709 Land N A 28 19729 154 0 2819883 Structures 2 - 3 4042463 29352 0 4071 815 Impounding Dams
And Reservoirs 2 58443 6834 0 65277 Intake and Suction
Mains 15 17455 0 17455 Wells 2 855 590 296 0 855 886 Pumping Equipment 4 1833 137 22735 0 1855872 Purification
Equipment 2 1236332 49608 0 1285 940 Tanks and Standpipes 133 - 4 2530785 0 0 2530785 Transmission and
Distribution Mains 1 24363767 695255 (145825) 24913197 Services 3 4458076 341739 (7450) 4792365 Meters 4 14 15310 66510 (25998) 1455822 Fire Hydrants 15 782158 39749 (4200) 817707 General Equipment 10 1775969 148557 (254553) 1669973
46239923 1400789 (438026) 47202686 Less Accumulated
Depreciation (12138279) (845522) 437970 (12545831 ) Construction Work in Progress 0 5671098 0 567098 Net Property and
Equipment $ 34JOL644 $ U22J65 $ (56) $3522953
The depreciation expense for the years ended December 31 2008 and 2007 was $845522 and $807932 respective ly
18
Page 28 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 6 - LONG-TERM DEBT
Bonded indebtedness and land mortgage payable including amounts due currently are summarized as follows at December 31
Bonds Payable
Issue Maturity Beginning Ending Rate Date Date Balance Addition Retirement Balance
500 -785
613 - 675 522 - 652
209 - 429
300 - 570 180 - 625
284
7-88 5-91 10-94
10-03
10-05 10-06
11-08
November 20 18
October 20 11 November 2014
November 2018
November 2020 November 202 1
October 2028
$ 748386
300000 420000
916666
866668 933334
0 4185054
$ 0
0 0
0
0 0
757350 757350
$ (48793)
(75 000) (60000)
(83333)
(66666) (66666)
0 (400458)
$ 699593
225000 360000
833333
800002 866668
757350 4541946
Mortgage Payable - Land 42 11-07 October 2016 900000
$ 5085054 $ _ ----0
0 _ (100000)
11500458) 800000
5341946
Current
Long-term
$ 500458
4584596
$ 5085054
$ 529363
4812583
5341946
Annual scheduled maturities of long-term debt are as follows
Year Principal Amount
Interest Amount
2009 2010 2011 20 12 201 3
2014-2018 2019 - 2023 2024 - 2028
$ 529363 530526 531741 476012 477847
2031768 533937 230752
liJ1L946
$ 250295 225756 197964 170178 145 938 387751
64444 20027
$ 14623 53
19
2008 Annual Report Page 29
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 7 - CAPITAL LEASES
During 2007 the District leased equipment under an agreement that is classified as capital leases The cost of the equipment under capital lease is included in the statement of net assets as utility plant in service in the amount of$114298 Accumulated amortization of the leased equipment at December 312008 and 2007 was $19559 and $8129 respectively Amortization of assets under capital leases is included in depreciation ex pense The capital lease was paid in full in 2008
NOTE 8 - DEFERRED CREDIT
At December 31 2008 and 2007 the deferred credits consisted of
Customer Advances for Construction
The District receives advances for construction from or on behalf of customers Unused advances are refunded to the customers once the projects are completed Customers advances aggregated to $340766 and $24837 1 in 2008 and 2007 respectively
Deferred Bond Interest
Refunds received from bond refinancing are capitalized and amortized over the remaining life of the bond decreasing interest expense in the current and subsequent years The total reduction of interest expense for years ended 2008 and 2007 was $12862 and $15 I 04 respectively Deferred bond credit for the years ended 2008 and 2007 was $593 11 and $72173 respectively
NOTE 9 - APPROPRIA TIONS OF NET ASSETS
The District has establ ished appropriated net assets for various purposes At December 312008 and 2007 appropriated net assets were as follows
Funded Debt Retired Through Surplus
The Di stricts policy is to appropriate fro m net income annually an amount equal to the principal payment of the bonds Appropriations at December 31 2008 were $400458 The appropriated funded debt retired through surplus balance at December 31 2008 and 2007 was $13 3605 02 and $12960044 respectively
20
Page 30 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 9 - APPROPRIA TIONS OF NET ASSETS (Continued)
Water Supply Protection Reserve
Pursuant to Sec 135-A MRSA Sec 6113 of State of Maine law a consumer-owned water utility may establish a water supply protection fund to which a sum may be credited annually from surplus funds The annual credit may not exceed 5 of the prior years total revenue Interest earned in the fund must remain in the fund and be used solely for the purposes of the fund For the year ended 2008 there was an adjusted Public Utility Commission calculated net income of $255566 and a maximum allowed appropriation of $274988 Due to lack of operating cash the Board of Trustees decided not to appropriate in 2008 By Maine state law the District is allowed to appropriate within one year after the District s year end The Board reserves the right to exercise this option The interest income for the years ended 2008 and 2007 was $9287 and $17483 respectively The cumulative balance of the reserve at December 31 2008 and 2007 was $447426 and $438139 respectively
Mortgage Payment Appropriation
The District appropriates from net income annually an amount equal to the years principal payment on the mortgage Appropriations for the year ended 2008 was $100000 The appropriated mortgage payment balance at December 31 2008 and 2007 was $450000 and $350000 respectively
NOTE 10 - EMPLOYEE RETIREMENT PLAN
Effective july 1 1996 the District became a participant of the Maine State Retirement Systems (MSRS) cost sharing multiple employer consolidated retirement plan Accordingly due to the consolidation details ofthe pension obligation pertaining to the District can no longer be presented Additional information may be obtained from the MSRS
Under the participating local district (PLD) consolidated retirement plan participants contribute 65 of earnable compensation The Districts contribution to the plan is approximately 3 of earnable compensation This amount is either increased or decreased by the amortization of the Districts Initial Unpooled Unfunded Actuarial Liability (IUUAL) over the next 9 years from july 1 2006 The Districts net contributions for the years ended 2008 and 2007 were $44531 and $43160 respectively
Employees participating are eligible for normal retirement upon attaining the age of sixty and fi ve or more years of service or early retirement after compl eting twenty-five or more years of creditable service Vested participants are entitled to a retirement benefit equal to a fraction of the average final compensation multiplied by the years of membership service (discounted for early retirement)
21
2008 Annual Report Page 31
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 11 - INCOME TAXSTATUS
The District qualifies as a tax exempt organization under the provisions of the Internal Revenue code and is not subject to any State or Federal income taxes
N OTE 12 - 7 TEST
Pursuant to Chapter 670 of the Maine Pue regulations a water utility must annually determine if in of any three consecutive years its adjusted net income has equaled or exceeded 7 of the utilityS annual operating expenses This test is calculated by multiplying 7 of the total utility operating expenses which are composed of operation and maintenance expenses depreciation and amortization and taxes other than income taxes
For years ended 2008 and 2007 the Districts adjusted net income did not equal or exceed 7 of its annual operating expenses
NOTE 13 - RISK MANA GEMENT
The District is exposed to various risks of loss related to torts theft of damage to and destruction of assets errors and omissions and natural disasters for which the District carries commercial insurance Based on the coverage provided by commercial insurance purchased the District is not aware of any material actual or potential claim liabilities that should be recorded at December 31 2008 Settled claims have not exceeded insurance coverage for any of the past three fiscal years
Litigation
The District is subject to certain legal proceedings and claims which arise in the normal course of conducting its activities In the opinion of management the District has defensible positions
NOTE 14 - REVENUE FROM OPERA TING LEASES
The District leases various water tank sites to wireless cellular companies under long-term operating leases The leases are primarily five-year terms with consecutive renewal terms Rental increases are generally equal to the change in the CPI index during such year Rental revenues are recognized as earned over the term of the leases For years ended 2008 and 2007 total rental revenue was $253285 and $224054 respectivel y
22
Page 32 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 312008 and 2007
NOTE 15 - OPERA TING LEASE COMMITMENT
The District entered into a five-year agreement to license accounting software equipment and services with an application service provider The agreement expired on June 30 2008 and was renewed for a three-year period which commenced on July 1 2008 Under the agreement the District is obligated to pay minimum annual license fees as follows
Year Amount 2009 $ 60727 2010 60727 2011 30364
License fees for the years ended 2008 and 2007 were $54413 and $48098 respectively
NOTE 16 - PRIOR PERIOD ADJUSTMENT
The District has restated its previously issued 2007 financial statements due to advances for construction in the amount of$I006382 This liability represents many years of accumulation of monies given to the District by customers for projects to be done for them The monies had been used and the projects had been completed The utility assets had been transferred to the District This liability occurred before the adoption of GASB Statement No 34 As a result of the adjustment the 2007 beginning net assets were increased by $1006382
NOTE 17 - SUBSEQUENT EVENT
In preparing these financial statements the District has evaluated events and transactions for potential recognition or disclosure through October 262009 the date the financial statements were available to be issued
Since early 2005 the District has been involved in a series of disputes over its metering policy and system development charge (SOC) as it relates to a large seasonal cottage complex located in the Town of Wells Despite the Maine Public Utility Commissions (MPUC) upholding ofthe Districts metering policy this developer has continued to dispute the calculation ofthe appropriate SDC as it relates to this complex This same developer was an intervenor in the Districts annual Tariffupdate filed in May 2006 This Tariff was subsequently approved on February 7 2008
During 2008 the Maine Supreme Court upheld the Districts individual metering policy and therefore the only matter left to resolve with this issue is for the MPUC to decide on the revised SOC rate filing In January 2009 the District and the developer signed a settlement agreement which formed the basis for a stipulation agreement that has been submitted to the MPUC for inclusion with the SDC filing The Di strict subsequently received $28 633 in the form of additional SDCs from the developer in April 2009 The MP UC approved the new SDC tariffwith an effective date of July 21 2009
23
2008 Annual Report Page 33
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 18 - RECLASSI FICA TIONS
Certain reclassifications have been made to the prior years financial statements to conform to the cun-ent year presentation These reclassifications had no effect on previously reported results of operations or net assets
24
Page 34 2008 Annual Report
KENNEBUNK KENNEBUN KPORT AND WELLS WATER DISTRICT DECEMBER 31 2008 and 2007
SUPPLEMENTARY INFORMATION
Gerry Talbo Roye r Falmollth Mai ll e
2008 Annual Report Page 35
KENNEBUNK KENNEBUNKPORT AND WELLS VATER DISTRICT Schedule 1 SCHEDULES OF CHANGES IN NET ASSETS
YEAR ENDED DECEMBER 312008 (With Comparative Totals for 2007)
Appropriated Water Supply
Protection Funded Debt Fund Contributions (Restated)
Retired Mortgage and Restricted in Aid of 2008 2007 Through Surplus Payment Reserves Construction UnaPEropriated Total Total
BALANCES - BEGINNING OF YEAR $ 12960044 $ 350 000 $ 439148 $ 0 $ 15374845 $ 29124037 $ 28 114927
1et Income Contributions in Aid for Construction Transfer of the 8aJance of Contribution in Aid Cunent Year Loan Pri ncipal Payments Current Year Appropriation
BALANCES - END OF YEAR $
0 0 0
400458 0
13360502 $
0
0 0
JOO OOO 0
450000 $
93 12
0 0 0 0
448460 $
0 282333
(282333) 0 0 0 $
564972
0 282333
(500 45 8)
0 15721 692 $
574284
282333 0 0 0
29980654 $
572376 436734
0 0 0
29 124037
N
Berry Talbot Royer Falmourh Maine
VI
Page 36 2008 Annual Report
Sc hedul e 2
KENNEBlI NK KENNEBUNKPORT AND WE LLS WATER DISTRICT SCHEDULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
2008 2007 SOU RC E AND PUMPING OP ERA nONS
Labor $ 106640 $ I 12706 Office r 74 12 858 1 Pensions and Benefits 82777 8236 5 Purchased Water 23 67 4454 Purchased Power 242 197 2 147 14 Transportation Expense 38 80 383 5 In su rance - Vehicles 697 178 5 Materials and Suppl ies 1868 15 16 Con tractua I Services 20419 56024 Insurance - Workers Compensat ion 3665 3340
Tota l Source an d Pumping Operations 471922 489320
SOURCE AND PUMPING MAINTENANCE Labor 169 5 I 6 14 6957 Officer 11 782 11 189 Pensions and Benefits 131583 107395 Materia ls and Supplies 711 63 711 53 Co ntractu al Services 18 132 45784 Transportation Expense 6 167 5000 Insurance - Veh ic le s 1 108 2328 Insurance - Workers Compensation 5826 4355
Total Source and Pumping Maintenance 415277 394 161
WAT ER TREATMENT EXPENSES Labor 177355 173732 Officer 12328 13228
Pens ions and Benefits 137668 126962 Purchased Power 17500 15891
Materials and Suppli es 23414 196 11
Chemicals 178 805 73900
Contractual Services 20340 18359
Transportation Expe nse 6452 5911
Insu rance - Vehicles 1 159 2752
In surance - Workers Compensat ion 6095 5 149
Tota l Water Treatme nt Expenses 581116 555495
TRANSPORTATION AND DI STRIBUTION EXPENSES - OPERAnONS Labor 351966 32075 3
Officer 24464 24422
Pensi ons and Benefits 273205 234404
Purchased Power 12 00 I 10339
Materials ane Supp li es 75 87 10 673
Conu-actual Services 150 I 1285
Tran sportation Expense 12805 10 914
Insuran ce - Vehi cles 230 I 5080
Insurance - Wo rkers Co mpensatio n 12096 9506
TOla l Tran spo rtati on and Distribution Expenses - Upetat ions 697 926 627 376
Berry 1 Ibol Ro er r tl muul ll ivla lne 26
2008 Annual Report Page 37
Schedule 2 (Continued)
KENNEB UNK KE INEBUNKPORT AN D WELLS WATER DISTRICT SCHED ULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
TRA NSPORTATION AND DlSTR IBlJTJO N EXPENSES - MAINTEN ANCE Labor Oficer Pensions and Benefits Materials and Suppl ies Contractual Services Transportation Expense In su ran ce - Vehicles Insurance - Worke rs Compensation
Total Transportation and Distribution Expenses - Maintenance
$
2008
232048
16128 180 i 22 71269
66011 8442
1517
7975
583512
$
2007
228327
17385 i 66 860 104312
491 37
7769
36 16
6767
584 173
CUSTOMER ACCO UNTS EXP EN SES La bor Officers Pensions and Benefit s Materials and Sup plies Contractual Serv ic es Transpotation Expense Insurance - Vehicles Insurance - Workers Compensat ion
Bad Debt Expense Total Customer Accou nt Expenses
146412
3525 i 79508
4 i 68 8
64369
5327
957 3520
0
377032
136 671
32435
11 4838
37394
67 329
4650
2165
4657
6526 406 665
ADM IN ISTRATIVE AND GENERAL EXPENSES Labor Officers Pens ions and Benefi ts Purchased Power Materials and Supplies Contractual Services Professional Regulation Insu rance - Ge neral Liability Transportation Expense Insurance - Vehicles In surance - Workers Compensation Miscellaneous Expense
Total Administrative and Ge neral Expenses
228650
135678
264422
8834
73607
96966
52707
42416
83 19
1495
11707 20285
945086
229567
130348 244414
8023 7467 1
98996
0 44498
7811
3636
991 2 17753
869629
TOTAL OPER ATING EXPE NS ES $ 407 1871 $ 3926819
Berry Talbo Royer r Imouh ld ~lIlc 27
Page 38 2008 Annual Report
2008 OPERATIONAL REPORT
PERSONNEL
Education
The Districts employees attended several educational meetings and seminars covering many subjects such as
Forklift Safety Hearing Protection Electrical Safety HDPE Piping Systems Confined Space Back Injury Protection AC Systems Program Respiratory Protection Bloodborne Pathogens Water Utility Symposium Trenching amp Excavation Class 52 Pipe Alternatives Field Biological Hazards Certification Exam Review Construction Excavation Hazardous Communication LockoutTagout Training Arc Flash amp Blast Protection Introduction to SCADA Care of Emergency Generators Cross Connection Control Water System Master Planning 2005 National Electrical Code Healthy amp Productive Workplace Personal Protection Equipment Hands on Disinfection with Chlorine Incident Command System (ICS) Cross Connection Control Certification National Incident Management System (NIMS)
SERVICES
New Installations Renewals Total Active Services
183 149 10538
METERI NG
Meters
Number in service at beginning of year 12558 New installations 178 Number in service at end of year 12736
Meters serving seasonal customers are installed in the Spring and after removal during the Fall are tested and repaired as needed then stored for the winter Area plumbers set seasonal meters in a cooperative program along with District personnel which is not only beneficial to the District but to the customer and the plumber as well As a result of the cooperation received from the area plumbers the success of the program has continued
2008 Annual Report Page 39
MAINS
DISTRIBUTION MAINS IN SERVICE (FEET)
SIZE 2007 ADDED RETIRED 2008 Deep 20 66751 2578 69329 Deep 16 86240 684 86924 Deep 12 142867 2721 145588 Deep 10 145845 101 3700 142246 Deep 8 308564 2342 1331 309575 Deep 6 164042 67 6299 157810 Deep 4 18137 125 18262 Surface 4 3801 3801 Deep 3 9310 9310 Surface 3 18122 18122 Deep 2~ 634 634 Surface 2~ 388 388 Deep 2 59481 238 248 59471 Surface 2 26586 240 26346 Deep 1~ 918 918 Surface lYz 7062 7062 Deep lW 3225 3225 Surface lX 3034 3034 Deep 1 10257 10257 Surface 1 20449 240 20689 Deep 2856 2856 Surface 3915 3915
1102484 9096 11818 1099762
GATE VALVES INSTALLED
1 lX 2 4 6 8 10 12 16 20
1 3 3 19 4 8 2
Page 40 2008 Annual Report
2008 MAINS INSTALLED
TOWN LOCATION SIZE MATERIAL LENGTH REMARKS
Kennebunk Alewive Road 8 0 1 2 Main Relay 10 01 2
12 PE 240 12 01 732
Independence Park Dr 8 DI 25
Wilbery Lane 8 DI 185 Main Relocation Port Road 8 DI 3
12 DI 67
High Street 8 DI 120 Main Relocation
Kennebunkport Fishers Lane 16 DI 684 Main Relay
Wells Devito Lane 2 Copper 3 Main Relay 4 PE 125
Orchard Lane 1 PE 240 Seasonal Main Relay
Island Beach Road 6 01 49 Main Relay 8 PVC 226
Ocean Avenue 2 Copper 12 Main Relay 10 DI 45
Webhannet Drive 6 DI 2 Main Relay 10 DI 21
12 DI 732
Post Road (Route One) 20 DI 1235 Main Relay
Avandah Way 8 DI 28
Kimball Lane 8 DI 24
Bourne Lane 10 DI 33
Buzzell Road 8 01 180 Main Extension
Gateway Drive 12 PVC 568 Main Extension
Heritage Drive 12 PVC 382
Harriseckett Road 8 DI 964 Main Extension
Charles Wesley Court 8 PVC 540
Ogunquit Route One 8 DI 36 Main Relay
20 DI 1343
Kings Lane 8 01 6
Belm Lane 6 DI 16
8 DI 3
Kingfield Lane 2 Copper 16
Grasshopper Lane 2 Copper 7
Biddeford Second Street 2 PE 200 Main Extension
TOTAL 9096
2008 Annual Report Page 41
HYDRANTS
During 2008 4 public and 14 private hydrants were insta lled and 0 private hydrants became public making a total of 695 publ ic and 229 private hydrants in t he Districts system
NEW INSTALLATIONS
Town No Ow nership Location
Kennebunk 1 Private Shoppers Vi llage Wells 1 Private Heritage Drive Wells 2 Private Charles Wesley Court Wells 2 Private Sylvan Way Forest Village North Wells 1 Private CVS Pharmacy Wells 7 Private Sea Glass Village Wells 1 Public 208 Post Road
HYDRANT REPLACEMENTS
Town No Ownership Location
Kennebunk 1 Public 103 Brown Street Kennebunk 1 Private Shoppers Village Kennebunk 1 Public Sea Road Kennebunk 1 Public Port Road at Wilbery Lane Kennebunk 1 Public 81 Western Avenue Kennebunk 1 Public 120 Brown Street Wells 1 Public Post Road at Kimball Lane Wells 1 Pu blic Eldridge Road at Webhannet Drive Wells 1 Pu blic Web han net Drive at Donald Lane Wells 1 Public Ocean Avenue at Marsh Street Wells 1 Public Ocean Avenue at Tibbetts Avenue North
Wells 1 Public 215 Ocean Avenue
Wells 1 Public Ocean Avenue at Bourne Avenue Ogunquit 1 Public Captain Thomas Road at Partridge Drive
Ogunquit 1 Public Route One at Kings Lane
HYDRANTS TRANSFERRED FROM PRIVATE TO PU BLIC
Tow n No Ownership Locat ion
None
Page 42 2008 Annual Report
MONTHLY PUMPING RECORDS
Gallons Pumped
Amended 2007 2008
January 49415700 47321300 February 48910100 44812500 March 53842900 49171100 April 55060400 59601800 May 89711500 92797350 June 123139500 118078400 July 152963200 151165700 August 161378650 139932600 September 118087130 104318400 October 88548 100 74069700 November 54764500 54315900 December 50257200 57684000
Subtotal (KKWWD) 1046078800 993268750 (BiddefordSaco) 4176450 323500
TOTAL 1050255250 993592250
MONTHLY SNOW AND RAINFALL
2007 2008 Snow Rain Snow Rain
Inches Inches Inches Inches
January 53 266 170 176
February 203 383 568
March 241 219 222 487
April 259 789 478
May 271 248
June 335 427
July 541 792
August 183 331
September 242 1184
October 463 322
November 09 4 29 485
December 409 161 258 391
Totals 1174 3899 1031 5411
Page 26 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 3 - OTHER SPECIA L FUNDS
The Board of Trustee s has internally restricted funds for future use These special fund balances as of December 312008 and 2007 are as follows
Water Supply Protection Fund
Pursuant to Sec 135-A MRSA Sec 6113 of State of Maine law a consumer-owned water utility may establish a water supply protection fund to which a sum may be credited annually from surplus funds The balance of the fund as of December 31 2008 and 2007 was $447458 and $210939 respectively Please refer to Note 9 for further discussion of this fund
System Development Fund
In accordance with the Maine P Uc regulations the District is authorized to impose a charge to customers who expand their water capacity All funds collected must be segregated and maintained in a separate interest bearing account and the revenue dedicated as required by 1m The District submits to the Maine PUc a financial activity repoli annually The balance of the fund as of December 31 2008 and 2007 was $1033 and $1 008 respectively
Other Post-Retirement Benefits Fund
In accordance with Statement of Financial Accounting Standards (SFAS) No1 06 as amended by No 132 Employers Disclosure about Pensions and Other Post-Retirement Benefits the District provides certain health care and sick time benefits for retired employees Substantially all of the District s employees may become eligible for those benefits if they reach normal retirement age while working for the District The District started funding the Other Post-retirement Benefits in 2006 The cash balance at December 312008 and 2007 was $225952 and $93171 respectively The net periodic benefits cost based on the actuarial repOli for the years ending 2008 and 2007 were $143026 and $121666 respectively
NOTE 4 - ACCOUNTS RECEIVABL E - TRA DE
The amount for accounts receivable is shown as net of the allowance for bad debts as follows at December 31
2008 2007
Accounts Receivable $ 231 891 $ 255602
Less Allowance for Bad Debts (7 809) (8234)
$ 224Q82 $ 247 36pound
17
2008 Annual Report Page 27
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 5 - UTILITY PLAN T AND EQUIPMENT
The following is a summary of property plant and equipment at December 31
Depreciation Rate Beginn ing Add itions Retirement Ending
Organizational Costs N A $ 50709 $ 0 $ 0 $ 50709 Land N A 28 19729 154 0 2819883 Structures 2 - 3 4042463 29352 0 4071 815 Impounding Dams
And Reservoirs 2 58443 6834 0 65277 Intake and Suction
Mains 15 17455 0 17455 Wells 2 855 590 296 0 855 886 Pumping Equipment 4 1833 137 22735 0 1855872 Purification
Equipment 2 1236332 49608 0 1285 940 Tanks and Standpipes 133 - 4 2530785 0 0 2530785 Transmission and
Distribution Mains 1 24363767 695255 (145825) 24913197 Services 3 4458076 341739 (7450) 4792365 Meters 4 14 15310 66510 (25998) 1455822 Fire Hydrants 15 782158 39749 (4200) 817707 General Equipment 10 1775969 148557 (254553) 1669973
46239923 1400789 (438026) 47202686 Less Accumulated
Depreciation (12138279) (845522) 437970 (12545831 ) Construction Work in Progress 0 5671098 0 567098 Net Property and
Equipment $ 34JOL644 $ U22J65 $ (56) $3522953
The depreciation expense for the years ended December 31 2008 and 2007 was $845522 and $807932 respective ly
18
Page 28 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 6 - LONG-TERM DEBT
Bonded indebtedness and land mortgage payable including amounts due currently are summarized as follows at December 31
Bonds Payable
Issue Maturity Beginning Ending Rate Date Date Balance Addition Retirement Balance
500 -785
613 - 675 522 - 652
209 - 429
300 - 570 180 - 625
284
7-88 5-91 10-94
10-03
10-05 10-06
11-08
November 20 18
October 20 11 November 2014
November 2018
November 2020 November 202 1
October 2028
$ 748386
300000 420000
916666
866668 933334
0 4185054
$ 0
0 0
0
0 0
757350 757350
$ (48793)
(75 000) (60000)
(83333)
(66666) (66666)
0 (400458)
$ 699593
225000 360000
833333
800002 866668
757350 4541946
Mortgage Payable - Land 42 11-07 October 2016 900000
$ 5085054 $ _ ----0
0 _ (100000)
11500458) 800000
5341946
Current
Long-term
$ 500458
4584596
$ 5085054
$ 529363
4812583
5341946
Annual scheduled maturities of long-term debt are as follows
Year Principal Amount
Interest Amount
2009 2010 2011 20 12 201 3
2014-2018 2019 - 2023 2024 - 2028
$ 529363 530526 531741 476012 477847
2031768 533937 230752
liJ1L946
$ 250295 225756 197964 170178 145 938 387751
64444 20027
$ 14623 53
19
2008 Annual Report Page 29
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 7 - CAPITAL LEASES
During 2007 the District leased equipment under an agreement that is classified as capital leases The cost of the equipment under capital lease is included in the statement of net assets as utility plant in service in the amount of$114298 Accumulated amortization of the leased equipment at December 312008 and 2007 was $19559 and $8129 respectively Amortization of assets under capital leases is included in depreciation ex pense The capital lease was paid in full in 2008
NOTE 8 - DEFERRED CREDIT
At December 31 2008 and 2007 the deferred credits consisted of
Customer Advances for Construction
The District receives advances for construction from or on behalf of customers Unused advances are refunded to the customers once the projects are completed Customers advances aggregated to $340766 and $24837 1 in 2008 and 2007 respectively
Deferred Bond Interest
Refunds received from bond refinancing are capitalized and amortized over the remaining life of the bond decreasing interest expense in the current and subsequent years The total reduction of interest expense for years ended 2008 and 2007 was $12862 and $15 I 04 respectively Deferred bond credit for the years ended 2008 and 2007 was $593 11 and $72173 respectively
NOTE 9 - APPROPRIA TIONS OF NET ASSETS
The District has establ ished appropriated net assets for various purposes At December 312008 and 2007 appropriated net assets were as follows
Funded Debt Retired Through Surplus
The Di stricts policy is to appropriate fro m net income annually an amount equal to the principal payment of the bonds Appropriations at December 31 2008 were $400458 The appropriated funded debt retired through surplus balance at December 31 2008 and 2007 was $13 3605 02 and $12960044 respectively
20
Page 30 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 9 - APPROPRIA TIONS OF NET ASSETS (Continued)
Water Supply Protection Reserve
Pursuant to Sec 135-A MRSA Sec 6113 of State of Maine law a consumer-owned water utility may establish a water supply protection fund to which a sum may be credited annually from surplus funds The annual credit may not exceed 5 of the prior years total revenue Interest earned in the fund must remain in the fund and be used solely for the purposes of the fund For the year ended 2008 there was an adjusted Public Utility Commission calculated net income of $255566 and a maximum allowed appropriation of $274988 Due to lack of operating cash the Board of Trustees decided not to appropriate in 2008 By Maine state law the District is allowed to appropriate within one year after the District s year end The Board reserves the right to exercise this option The interest income for the years ended 2008 and 2007 was $9287 and $17483 respectively The cumulative balance of the reserve at December 31 2008 and 2007 was $447426 and $438139 respectively
Mortgage Payment Appropriation
The District appropriates from net income annually an amount equal to the years principal payment on the mortgage Appropriations for the year ended 2008 was $100000 The appropriated mortgage payment balance at December 31 2008 and 2007 was $450000 and $350000 respectively
NOTE 10 - EMPLOYEE RETIREMENT PLAN
Effective july 1 1996 the District became a participant of the Maine State Retirement Systems (MSRS) cost sharing multiple employer consolidated retirement plan Accordingly due to the consolidation details ofthe pension obligation pertaining to the District can no longer be presented Additional information may be obtained from the MSRS
Under the participating local district (PLD) consolidated retirement plan participants contribute 65 of earnable compensation The Districts contribution to the plan is approximately 3 of earnable compensation This amount is either increased or decreased by the amortization of the Districts Initial Unpooled Unfunded Actuarial Liability (IUUAL) over the next 9 years from july 1 2006 The Districts net contributions for the years ended 2008 and 2007 were $44531 and $43160 respectively
Employees participating are eligible for normal retirement upon attaining the age of sixty and fi ve or more years of service or early retirement after compl eting twenty-five or more years of creditable service Vested participants are entitled to a retirement benefit equal to a fraction of the average final compensation multiplied by the years of membership service (discounted for early retirement)
21
2008 Annual Report Page 31
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 11 - INCOME TAXSTATUS
The District qualifies as a tax exempt organization under the provisions of the Internal Revenue code and is not subject to any State or Federal income taxes
N OTE 12 - 7 TEST
Pursuant to Chapter 670 of the Maine Pue regulations a water utility must annually determine if in of any three consecutive years its adjusted net income has equaled or exceeded 7 of the utilityS annual operating expenses This test is calculated by multiplying 7 of the total utility operating expenses which are composed of operation and maintenance expenses depreciation and amortization and taxes other than income taxes
For years ended 2008 and 2007 the Districts adjusted net income did not equal or exceed 7 of its annual operating expenses
NOTE 13 - RISK MANA GEMENT
The District is exposed to various risks of loss related to torts theft of damage to and destruction of assets errors and omissions and natural disasters for which the District carries commercial insurance Based on the coverage provided by commercial insurance purchased the District is not aware of any material actual or potential claim liabilities that should be recorded at December 31 2008 Settled claims have not exceeded insurance coverage for any of the past three fiscal years
Litigation
The District is subject to certain legal proceedings and claims which arise in the normal course of conducting its activities In the opinion of management the District has defensible positions
NOTE 14 - REVENUE FROM OPERA TING LEASES
The District leases various water tank sites to wireless cellular companies under long-term operating leases The leases are primarily five-year terms with consecutive renewal terms Rental increases are generally equal to the change in the CPI index during such year Rental revenues are recognized as earned over the term of the leases For years ended 2008 and 2007 total rental revenue was $253285 and $224054 respectivel y
22
Page 32 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 312008 and 2007
NOTE 15 - OPERA TING LEASE COMMITMENT
The District entered into a five-year agreement to license accounting software equipment and services with an application service provider The agreement expired on June 30 2008 and was renewed for a three-year period which commenced on July 1 2008 Under the agreement the District is obligated to pay minimum annual license fees as follows
Year Amount 2009 $ 60727 2010 60727 2011 30364
License fees for the years ended 2008 and 2007 were $54413 and $48098 respectively
NOTE 16 - PRIOR PERIOD ADJUSTMENT
The District has restated its previously issued 2007 financial statements due to advances for construction in the amount of$I006382 This liability represents many years of accumulation of monies given to the District by customers for projects to be done for them The monies had been used and the projects had been completed The utility assets had been transferred to the District This liability occurred before the adoption of GASB Statement No 34 As a result of the adjustment the 2007 beginning net assets were increased by $1006382
NOTE 17 - SUBSEQUENT EVENT
In preparing these financial statements the District has evaluated events and transactions for potential recognition or disclosure through October 262009 the date the financial statements were available to be issued
Since early 2005 the District has been involved in a series of disputes over its metering policy and system development charge (SOC) as it relates to a large seasonal cottage complex located in the Town of Wells Despite the Maine Public Utility Commissions (MPUC) upholding ofthe Districts metering policy this developer has continued to dispute the calculation ofthe appropriate SDC as it relates to this complex This same developer was an intervenor in the Districts annual Tariffupdate filed in May 2006 This Tariff was subsequently approved on February 7 2008
During 2008 the Maine Supreme Court upheld the Districts individual metering policy and therefore the only matter left to resolve with this issue is for the MPUC to decide on the revised SOC rate filing In January 2009 the District and the developer signed a settlement agreement which formed the basis for a stipulation agreement that has been submitted to the MPUC for inclusion with the SDC filing The Di strict subsequently received $28 633 in the form of additional SDCs from the developer in April 2009 The MP UC approved the new SDC tariffwith an effective date of July 21 2009
23
2008 Annual Report Page 33
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 18 - RECLASSI FICA TIONS
Certain reclassifications have been made to the prior years financial statements to conform to the cun-ent year presentation These reclassifications had no effect on previously reported results of operations or net assets
24
Page 34 2008 Annual Report
KENNEBUNK KENNEBUN KPORT AND WELLS WATER DISTRICT DECEMBER 31 2008 and 2007
SUPPLEMENTARY INFORMATION
Gerry Talbo Roye r Falmollth Mai ll e
2008 Annual Report Page 35
KENNEBUNK KENNEBUNKPORT AND WELLS VATER DISTRICT Schedule 1 SCHEDULES OF CHANGES IN NET ASSETS
YEAR ENDED DECEMBER 312008 (With Comparative Totals for 2007)
Appropriated Water Supply
Protection Funded Debt Fund Contributions (Restated)
Retired Mortgage and Restricted in Aid of 2008 2007 Through Surplus Payment Reserves Construction UnaPEropriated Total Total
BALANCES - BEGINNING OF YEAR $ 12960044 $ 350 000 $ 439148 $ 0 $ 15374845 $ 29124037 $ 28 114927
1et Income Contributions in Aid for Construction Transfer of the 8aJance of Contribution in Aid Cunent Year Loan Pri ncipal Payments Current Year Appropriation
BALANCES - END OF YEAR $
0 0 0
400458 0
13360502 $
0
0 0
JOO OOO 0
450000 $
93 12
0 0 0 0
448460 $
0 282333
(282333) 0 0 0 $
564972
0 282333
(500 45 8)
0 15721 692 $
574284
282333 0 0 0
29980654 $
572376 436734
0 0 0
29 124037
N
Berry Talbot Royer Falmourh Maine
VI
Page 36 2008 Annual Report
Sc hedul e 2
KENNEBlI NK KENNEBUNKPORT AND WE LLS WATER DISTRICT SCHEDULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
2008 2007 SOU RC E AND PUMPING OP ERA nONS
Labor $ 106640 $ I 12706 Office r 74 12 858 1 Pensions and Benefits 82777 8236 5 Purchased Water 23 67 4454 Purchased Power 242 197 2 147 14 Transportation Expense 38 80 383 5 In su rance - Vehicles 697 178 5 Materials and Suppl ies 1868 15 16 Con tractua I Services 20419 56024 Insurance - Workers Compensat ion 3665 3340
Tota l Source an d Pumping Operations 471922 489320
SOURCE AND PUMPING MAINTENANCE Labor 169 5 I 6 14 6957 Officer 11 782 11 189 Pensions and Benefits 131583 107395 Materia ls and Supplies 711 63 711 53 Co ntractu al Services 18 132 45784 Transportation Expense 6 167 5000 Insurance - Veh ic le s 1 108 2328 Insurance - Workers Compensation 5826 4355
Total Source and Pumping Maintenance 415277 394 161
WAT ER TREATMENT EXPENSES Labor 177355 173732 Officer 12328 13228
Pens ions and Benefits 137668 126962 Purchased Power 17500 15891
Materials and Suppli es 23414 196 11
Chemicals 178 805 73900
Contractual Services 20340 18359
Transportation Expe nse 6452 5911
Insu rance - Vehicles 1 159 2752
In surance - Workers Compensat ion 6095 5 149
Tota l Water Treatme nt Expenses 581116 555495
TRANSPORTATION AND DI STRIBUTION EXPENSES - OPERAnONS Labor 351966 32075 3
Officer 24464 24422
Pensi ons and Benefits 273205 234404
Purchased Power 12 00 I 10339
Materials ane Supp li es 75 87 10 673
Conu-actual Services 150 I 1285
Tran sportation Expense 12805 10 914
Insuran ce - Vehi cles 230 I 5080
Insurance - Wo rkers Co mpensatio n 12096 9506
TOla l Tran spo rtati on and Distribution Expenses - Upetat ions 697 926 627 376
Berry 1 Ibol Ro er r tl muul ll ivla lne 26
2008 Annual Report Page 37
Schedule 2 (Continued)
KENNEB UNK KE INEBUNKPORT AN D WELLS WATER DISTRICT SCHED ULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
TRA NSPORTATION AND DlSTR IBlJTJO N EXPENSES - MAINTEN ANCE Labor Oficer Pensions and Benefits Materials and Suppl ies Contractual Services Transportation Expense In su ran ce - Vehicles Insurance - Worke rs Compensation
Total Transportation and Distribution Expenses - Maintenance
$
2008
232048
16128 180 i 22 71269
66011 8442
1517
7975
583512
$
2007
228327
17385 i 66 860 104312
491 37
7769
36 16
6767
584 173
CUSTOMER ACCO UNTS EXP EN SES La bor Officers Pensions and Benefit s Materials and Sup plies Contractual Serv ic es Transpotation Expense Insurance - Vehicles Insurance - Workers Compensat ion
Bad Debt Expense Total Customer Accou nt Expenses
146412
3525 i 79508
4 i 68 8
64369
5327
957 3520
0
377032
136 671
32435
11 4838
37394
67 329
4650
2165
4657
6526 406 665
ADM IN ISTRATIVE AND GENERAL EXPENSES Labor Officers Pens ions and Benefi ts Purchased Power Materials and Supplies Contractual Services Professional Regulation Insu rance - Ge neral Liability Transportation Expense Insurance - Vehicles In surance - Workers Compensation Miscellaneous Expense
Total Administrative and Ge neral Expenses
228650
135678
264422
8834
73607
96966
52707
42416
83 19
1495
11707 20285
945086
229567
130348 244414
8023 7467 1
98996
0 44498
7811
3636
991 2 17753
869629
TOTAL OPER ATING EXPE NS ES $ 407 1871 $ 3926819
Berry Talbo Royer r Imouh ld ~lIlc 27
Page 38 2008 Annual Report
2008 OPERATIONAL REPORT
PERSONNEL
Education
The Districts employees attended several educational meetings and seminars covering many subjects such as
Forklift Safety Hearing Protection Electrical Safety HDPE Piping Systems Confined Space Back Injury Protection AC Systems Program Respiratory Protection Bloodborne Pathogens Water Utility Symposium Trenching amp Excavation Class 52 Pipe Alternatives Field Biological Hazards Certification Exam Review Construction Excavation Hazardous Communication LockoutTagout Training Arc Flash amp Blast Protection Introduction to SCADA Care of Emergency Generators Cross Connection Control Water System Master Planning 2005 National Electrical Code Healthy amp Productive Workplace Personal Protection Equipment Hands on Disinfection with Chlorine Incident Command System (ICS) Cross Connection Control Certification National Incident Management System (NIMS)
SERVICES
New Installations Renewals Total Active Services
183 149 10538
METERI NG
Meters
Number in service at beginning of year 12558 New installations 178 Number in service at end of year 12736
Meters serving seasonal customers are installed in the Spring and after removal during the Fall are tested and repaired as needed then stored for the winter Area plumbers set seasonal meters in a cooperative program along with District personnel which is not only beneficial to the District but to the customer and the plumber as well As a result of the cooperation received from the area plumbers the success of the program has continued
2008 Annual Report Page 39
MAINS
DISTRIBUTION MAINS IN SERVICE (FEET)
SIZE 2007 ADDED RETIRED 2008 Deep 20 66751 2578 69329 Deep 16 86240 684 86924 Deep 12 142867 2721 145588 Deep 10 145845 101 3700 142246 Deep 8 308564 2342 1331 309575 Deep 6 164042 67 6299 157810 Deep 4 18137 125 18262 Surface 4 3801 3801 Deep 3 9310 9310 Surface 3 18122 18122 Deep 2~ 634 634 Surface 2~ 388 388 Deep 2 59481 238 248 59471 Surface 2 26586 240 26346 Deep 1~ 918 918 Surface lYz 7062 7062 Deep lW 3225 3225 Surface lX 3034 3034 Deep 1 10257 10257 Surface 1 20449 240 20689 Deep 2856 2856 Surface 3915 3915
1102484 9096 11818 1099762
GATE VALVES INSTALLED
1 lX 2 4 6 8 10 12 16 20
1 3 3 19 4 8 2
Page 40 2008 Annual Report
2008 MAINS INSTALLED
TOWN LOCATION SIZE MATERIAL LENGTH REMARKS
Kennebunk Alewive Road 8 0 1 2 Main Relay 10 01 2
12 PE 240 12 01 732
Independence Park Dr 8 DI 25
Wilbery Lane 8 DI 185 Main Relocation Port Road 8 DI 3
12 DI 67
High Street 8 DI 120 Main Relocation
Kennebunkport Fishers Lane 16 DI 684 Main Relay
Wells Devito Lane 2 Copper 3 Main Relay 4 PE 125
Orchard Lane 1 PE 240 Seasonal Main Relay
Island Beach Road 6 01 49 Main Relay 8 PVC 226
Ocean Avenue 2 Copper 12 Main Relay 10 DI 45
Webhannet Drive 6 DI 2 Main Relay 10 DI 21
12 DI 732
Post Road (Route One) 20 DI 1235 Main Relay
Avandah Way 8 DI 28
Kimball Lane 8 DI 24
Bourne Lane 10 DI 33
Buzzell Road 8 01 180 Main Extension
Gateway Drive 12 PVC 568 Main Extension
Heritage Drive 12 PVC 382
Harriseckett Road 8 DI 964 Main Extension
Charles Wesley Court 8 PVC 540
Ogunquit Route One 8 DI 36 Main Relay
20 DI 1343
Kings Lane 8 01 6
Belm Lane 6 DI 16
8 DI 3
Kingfield Lane 2 Copper 16
Grasshopper Lane 2 Copper 7
Biddeford Second Street 2 PE 200 Main Extension
TOTAL 9096
2008 Annual Report Page 41
HYDRANTS
During 2008 4 public and 14 private hydrants were insta lled and 0 private hydrants became public making a total of 695 publ ic and 229 private hydrants in t he Districts system
NEW INSTALLATIONS
Town No Ow nership Location
Kennebunk 1 Private Shoppers Vi llage Wells 1 Private Heritage Drive Wells 2 Private Charles Wesley Court Wells 2 Private Sylvan Way Forest Village North Wells 1 Private CVS Pharmacy Wells 7 Private Sea Glass Village Wells 1 Public 208 Post Road
HYDRANT REPLACEMENTS
Town No Ownership Location
Kennebunk 1 Public 103 Brown Street Kennebunk 1 Private Shoppers Village Kennebunk 1 Public Sea Road Kennebunk 1 Public Port Road at Wilbery Lane Kennebunk 1 Public 81 Western Avenue Kennebunk 1 Public 120 Brown Street Wells 1 Public Post Road at Kimball Lane Wells 1 Pu blic Eldridge Road at Webhannet Drive Wells 1 Pu blic Web han net Drive at Donald Lane Wells 1 Public Ocean Avenue at Marsh Street Wells 1 Public Ocean Avenue at Tibbetts Avenue North
Wells 1 Public 215 Ocean Avenue
Wells 1 Public Ocean Avenue at Bourne Avenue Ogunquit 1 Public Captain Thomas Road at Partridge Drive
Ogunquit 1 Public Route One at Kings Lane
HYDRANTS TRANSFERRED FROM PRIVATE TO PU BLIC
Tow n No Ownership Locat ion
None
Page 42 2008 Annual Report
MONTHLY PUMPING RECORDS
Gallons Pumped
Amended 2007 2008
January 49415700 47321300 February 48910100 44812500 March 53842900 49171100 April 55060400 59601800 May 89711500 92797350 June 123139500 118078400 July 152963200 151165700 August 161378650 139932600 September 118087130 104318400 October 88548 100 74069700 November 54764500 54315900 December 50257200 57684000
Subtotal (KKWWD) 1046078800 993268750 (BiddefordSaco) 4176450 323500
TOTAL 1050255250 993592250
MONTHLY SNOW AND RAINFALL
2007 2008 Snow Rain Snow Rain
Inches Inches Inches Inches
January 53 266 170 176
February 203 383 568
March 241 219 222 487
April 259 789 478
May 271 248
June 335 427
July 541 792
August 183 331
September 242 1184
October 463 322
November 09 4 29 485
December 409 161 258 391
Totals 1174 3899 1031 5411
2008 Annual Report Page 27
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 5 - UTILITY PLAN T AND EQUIPMENT
The following is a summary of property plant and equipment at December 31
Depreciation Rate Beginn ing Add itions Retirement Ending
Organizational Costs N A $ 50709 $ 0 $ 0 $ 50709 Land N A 28 19729 154 0 2819883 Structures 2 - 3 4042463 29352 0 4071 815 Impounding Dams
And Reservoirs 2 58443 6834 0 65277 Intake and Suction
Mains 15 17455 0 17455 Wells 2 855 590 296 0 855 886 Pumping Equipment 4 1833 137 22735 0 1855872 Purification
Equipment 2 1236332 49608 0 1285 940 Tanks and Standpipes 133 - 4 2530785 0 0 2530785 Transmission and
Distribution Mains 1 24363767 695255 (145825) 24913197 Services 3 4458076 341739 (7450) 4792365 Meters 4 14 15310 66510 (25998) 1455822 Fire Hydrants 15 782158 39749 (4200) 817707 General Equipment 10 1775969 148557 (254553) 1669973
46239923 1400789 (438026) 47202686 Less Accumulated
Depreciation (12138279) (845522) 437970 (12545831 ) Construction Work in Progress 0 5671098 0 567098 Net Property and
Equipment $ 34JOL644 $ U22J65 $ (56) $3522953
The depreciation expense for the years ended December 31 2008 and 2007 was $845522 and $807932 respective ly
18
Page 28 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 6 - LONG-TERM DEBT
Bonded indebtedness and land mortgage payable including amounts due currently are summarized as follows at December 31
Bonds Payable
Issue Maturity Beginning Ending Rate Date Date Balance Addition Retirement Balance
500 -785
613 - 675 522 - 652
209 - 429
300 - 570 180 - 625
284
7-88 5-91 10-94
10-03
10-05 10-06
11-08
November 20 18
October 20 11 November 2014
November 2018
November 2020 November 202 1
October 2028
$ 748386
300000 420000
916666
866668 933334
0 4185054
$ 0
0 0
0
0 0
757350 757350
$ (48793)
(75 000) (60000)
(83333)
(66666) (66666)
0 (400458)
$ 699593
225000 360000
833333
800002 866668
757350 4541946
Mortgage Payable - Land 42 11-07 October 2016 900000
$ 5085054 $ _ ----0
0 _ (100000)
11500458) 800000
5341946
Current
Long-term
$ 500458
4584596
$ 5085054
$ 529363
4812583
5341946
Annual scheduled maturities of long-term debt are as follows
Year Principal Amount
Interest Amount
2009 2010 2011 20 12 201 3
2014-2018 2019 - 2023 2024 - 2028
$ 529363 530526 531741 476012 477847
2031768 533937 230752
liJ1L946
$ 250295 225756 197964 170178 145 938 387751
64444 20027
$ 14623 53
19
2008 Annual Report Page 29
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 7 - CAPITAL LEASES
During 2007 the District leased equipment under an agreement that is classified as capital leases The cost of the equipment under capital lease is included in the statement of net assets as utility plant in service in the amount of$114298 Accumulated amortization of the leased equipment at December 312008 and 2007 was $19559 and $8129 respectively Amortization of assets under capital leases is included in depreciation ex pense The capital lease was paid in full in 2008
NOTE 8 - DEFERRED CREDIT
At December 31 2008 and 2007 the deferred credits consisted of
Customer Advances for Construction
The District receives advances for construction from or on behalf of customers Unused advances are refunded to the customers once the projects are completed Customers advances aggregated to $340766 and $24837 1 in 2008 and 2007 respectively
Deferred Bond Interest
Refunds received from bond refinancing are capitalized and amortized over the remaining life of the bond decreasing interest expense in the current and subsequent years The total reduction of interest expense for years ended 2008 and 2007 was $12862 and $15 I 04 respectively Deferred bond credit for the years ended 2008 and 2007 was $593 11 and $72173 respectively
NOTE 9 - APPROPRIA TIONS OF NET ASSETS
The District has establ ished appropriated net assets for various purposes At December 312008 and 2007 appropriated net assets were as follows
Funded Debt Retired Through Surplus
The Di stricts policy is to appropriate fro m net income annually an amount equal to the principal payment of the bonds Appropriations at December 31 2008 were $400458 The appropriated funded debt retired through surplus balance at December 31 2008 and 2007 was $13 3605 02 and $12960044 respectively
20
Page 30 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 9 - APPROPRIA TIONS OF NET ASSETS (Continued)
Water Supply Protection Reserve
Pursuant to Sec 135-A MRSA Sec 6113 of State of Maine law a consumer-owned water utility may establish a water supply protection fund to which a sum may be credited annually from surplus funds The annual credit may not exceed 5 of the prior years total revenue Interest earned in the fund must remain in the fund and be used solely for the purposes of the fund For the year ended 2008 there was an adjusted Public Utility Commission calculated net income of $255566 and a maximum allowed appropriation of $274988 Due to lack of operating cash the Board of Trustees decided not to appropriate in 2008 By Maine state law the District is allowed to appropriate within one year after the District s year end The Board reserves the right to exercise this option The interest income for the years ended 2008 and 2007 was $9287 and $17483 respectively The cumulative balance of the reserve at December 31 2008 and 2007 was $447426 and $438139 respectively
Mortgage Payment Appropriation
The District appropriates from net income annually an amount equal to the years principal payment on the mortgage Appropriations for the year ended 2008 was $100000 The appropriated mortgage payment balance at December 31 2008 and 2007 was $450000 and $350000 respectively
NOTE 10 - EMPLOYEE RETIREMENT PLAN
Effective july 1 1996 the District became a participant of the Maine State Retirement Systems (MSRS) cost sharing multiple employer consolidated retirement plan Accordingly due to the consolidation details ofthe pension obligation pertaining to the District can no longer be presented Additional information may be obtained from the MSRS
Under the participating local district (PLD) consolidated retirement plan participants contribute 65 of earnable compensation The Districts contribution to the plan is approximately 3 of earnable compensation This amount is either increased or decreased by the amortization of the Districts Initial Unpooled Unfunded Actuarial Liability (IUUAL) over the next 9 years from july 1 2006 The Districts net contributions for the years ended 2008 and 2007 were $44531 and $43160 respectively
Employees participating are eligible for normal retirement upon attaining the age of sixty and fi ve or more years of service or early retirement after compl eting twenty-five or more years of creditable service Vested participants are entitled to a retirement benefit equal to a fraction of the average final compensation multiplied by the years of membership service (discounted for early retirement)
21
2008 Annual Report Page 31
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 11 - INCOME TAXSTATUS
The District qualifies as a tax exempt organization under the provisions of the Internal Revenue code and is not subject to any State or Federal income taxes
N OTE 12 - 7 TEST
Pursuant to Chapter 670 of the Maine Pue regulations a water utility must annually determine if in of any three consecutive years its adjusted net income has equaled or exceeded 7 of the utilityS annual operating expenses This test is calculated by multiplying 7 of the total utility operating expenses which are composed of operation and maintenance expenses depreciation and amortization and taxes other than income taxes
For years ended 2008 and 2007 the Districts adjusted net income did not equal or exceed 7 of its annual operating expenses
NOTE 13 - RISK MANA GEMENT
The District is exposed to various risks of loss related to torts theft of damage to and destruction of assets errors and omissions and natural disasters for which the District carries commercial insurance Based on the coverage provided by commercial insurance purchased the District is not aware of any material actual or potential claim liabilities that should be recorded at December 31 2008 Settled claims have not exceeded insurance coverage for any of the past three fiscal years
Litigation
The District is subject to certain legal proceedings and claims which arise in the normal course of conducting its activities In the opinion of management the District has defensible positions
NOTE 14 - REVENUE FROM OPERA TING LEASES
The District leases various water tank sites to wireless cellular companies under long-term operating leases The leases are primarily five-year terms with consecutive renewal terms Rental increases are generally equal to the change in the CPI index during such year Rental revenues are recognized as earned over the term of the leases For years ended 2008 and 2007 total rental revenue was $253285 and $224054 respectivel y
22
Page 32 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 312008 and 2007
NOTE 15 - OPERA TING LEASE COMMITMENT
The District entered into a five-year agreement to license accounting software equipment and services with an application service provider The agreement expired on June 30 2008 and was renewed for a three-year period which commenced on July 1 2008 Under the agreement the District is obligated to pay minimum annual license fees as follows
Year Amount 2009 $ 60727 2010 60727 2011 30364
License fees for the years ended 2008 and 2007 were $54413 and $48098 respectively
NOTE 16 - PRIOR PERIOD ADJUSTMENT
The District has restated its previously issued 2007 financial statements due to advances for construction in the amount of$I006382 This liability represents many years of accumulation of monies given to the District by customers for projects to be done for them The monies had been used and the projects had been completed The utility assets had been transferred to the District This liability occurred before the adoption of GASB Statement No 34 As a result of the adjustment the 2007 beginning net assets were increased by $1006382
NOTE 17 - SUBSEQUENT EVENT
In preparing these financial statements the District has evaluated events and transactions for potential recognition or disclosure through October 262009 the date the financial statements were available to be issued
Since early 2005 the District has been involved in a series of disputes over its metering policy and system development charge (SOC) as it relates to a large seasonal cottage complex located in the Town of Wells Despite the Maine Public Utility Commissions (MPUC) upholding ofthe Districts metering policy this developer has continued to dispute the calculation ofthe appropriate SDC as it relates to this complex This same developer was an intervenor in the Districts annual Tariffupdate filed in May 2006 This Tariff was subsequently approved on February 7 2008
During 2008 the Maine Supreme Court upheld the Districts individual metering policy and therefore the only matter left to resolve with this issue is for the MPUC to decide on the revised SOC rate filing In January 2009 the District and the developer signed a settlement agreement which formed the basis for a stipulation agreement that has been submitted to the MPUC for inclusion with the SDC filing The Di strict subsequently received $28 633 in the form of additional SDCs from the developer in April 2009 The MP UC approved the new SDC tariffwith an effective date of July 21 2009
23
2008 Annual Report Page 33
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 18 - RECLASSI FICA TIONS
Certain reclassifications have been made to the prior years financial statements to conform to the cun-ent year presentation These reclassifications had no effect on previously reported results of operations or net assets
24
Page 34 2008 Annual Report
KENNEBUNK KENNEBUN KPORT AND WELLS WATER DISTRICT DECEMBER 31 2008 and 2007
SUPPLEMENTARY INFORMATION
Gerry Talbo Roye r Falmollth Mai ll e
2008 Annual Report Page 35
KENNEBUNK KENNEBUNKPORT AND WELLS VATER DISTRICT Schedule 1 SCHEDULES OF CHANGES IN NET ASSETS
YEAR ENDED DECEMBER 312008 (With Comparative Totals for 2007)
Appropriated Water Supply
Protection Funded Debt Fund Contributions (Restated)
Retired Mortgage and Restricted in Aid of 2008 2007 Through Surplus Payment Reserves Construction UnaPEropriated Total Total
BALANCES - BEGINNING OF YEAR $ 12960044 $ 350 000 $ 439148 $ 0 $ 15374845 $ 29124037 $ 28 114927
1et Income Contributions in Aid for Construction Transfer of the 8aJance of Contribution in Aid Cunent Year Loan Pri ncipal Payments Current Year Appropriation
BALANCES - END OF YEAR $
0 0 0
400458 0
13360502 $
0
0 0
JOO OOO 0
450000 $
93 12
0 0 0 0
448460 $
0 282333
(282333) 0 0 0 $
564972
0 282333
(500 45 8)
0 15721 692 $
574284
282333 0 0 0
29980654 $
572376 436734
0 0 0
29 124037
N
Berry Talbot Royer Falmourh Maine
VI
Page 36 2008 Annual Report
Sc hedul e 2
KENNEBlI NK KENNEBUNKPORT AND WE LLS WATER DISTRICT SCHEDULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
2008 2007 SOU RC E AND PUMPING OP ERA nONS
Labor $ 106640 $ I 12706 Office r 74 12 858 1 Pensions and Benefits 82777 8236 5 Purchased Water 23 67 4454 Purchased Power 242 197 2 147 14 Transportation Expense 38 80 383 5 In su rance - Vehicles 697 178 5 Materials and Suppl ies 1868 15 16 Con tractua I Services 20419 56024 Insurance - Workers Compensat ion 3665 3340
Tota l Source an d Pumping Operations 471922 489320
SOURCE AND PUMPING MAINTENANCE Labor 169 5 I 6 14 6957 Officer 11 782 11 189 Pensions and Benefits 131583 107395 Materia ls and Supplies 711 63 711 53 Co ntractu al Services 18 132 45784 Transportation Expense 6 167 5000 Insurance - Veh ic le s 1 108 2328 Insurance - Workers Compensation 5826 4355
Total Source and Pumping Maintenance 415277 394 161
WAT ER TREATMENT EXPENSES Labor 177355 173732 Officer 12328 13228
Pens ions and Benefits 137668 126962 Purchased Power 17500 15891
Materials and Suppli es 23414 196 11
Chemicals 178 805 73900
Contractual Services 20340 18359
Transportation Expe nse 6452 5911
Insu rance - Vehicles 1 159 2752
In surance - Workers Compensat ion 6095 5 149
Tota l Water Treatme nt Expenses 581116 555495
TRANSPORTATION AND DI STRIBUTION EXPENSES - OPERAnONS Labor 351966 32075 3
Officer 24464 24422
Pensi ons and Benefits 273205 234404
Purchased Power 12 00 I 10339
Materials ane Supp li es 75 87 10 673
Conu-actual Services 150 I 1285
Tran sportation Expense 12805 10 914
Insuran ce - Vehi cles 230 I 5080
Insurance - Wo rkers Co mpensatio n 12096 9506
TOla l Tran spo rtati on and Distribution Expenses - Upetat ions 697 926 627 376
Berry 1 Ibol Ro er r tl muul ll ivla lne 26
2008 Annual Report Page 37
Schedule 2 (Continued)
KENNEB UNK KE INEBUNKPORT AN D WELLS WATER DISTRICT SCHED ULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
TRA NSPORTATION AND DlSTR IBlJTJO N EXPENSES - MAINTEN ANCE Labor Oficer Pensions and Benefits Materials and Suppl ies Contractual Services Transportation Expense In su ran ce - Vehicles Insurance - Worke rs Compensation
Total Transportation and Distribution Expenses - Maintenance
$
2008
232048
16128 180 i 22 71269
66011 8442
1517
7975
583512
$
2007
228327
17385 i 66 860 104312
491 37
7769
36 16
6767
584 173
CUSTOMER ACCO UNTS EXP EN SES La bor Officers Pensions and Benefit s Materials and Sup plies Contractual Serv ic es Transpotation Expense Insurance - Vehicles Insurance - Workers Compensat ion
Bad Debt Expense Total Customer Accou nt Expenses
146412
3525 i 79508
4 i 68 8
64369
5327
957 3520
0
377032
136 671
32435
11 4838
37394
67 329
4650
2165
4657
6526 406 665
ADM IN ISTRATIVE AND GENERAL EXPENSES Labor Officers Pens ions and Benefi ts Purchased Power Materials and Supplies Contractual Services Professional Regulation Insu rance - Ge neral Liability Transportation Expense Insurance - Vehicles In surance - Workers Compensation Miscellaneous Expense
Total Administrative and Ge neral Expenses
228650
135678
264422
8834
73607
96966
52707
42416
83 19
1495
11707 20285
945086
229567
130348 244414
8023 7467 1
98996
0 44498
7811
3636
991 2 17753
869629
TOTAL OPER ATING EXPE NS ES $ 407 1871 $ 3926819
Berry Talbo Royer r Imouh ld ~lIlc 27
Page 38 2008 Annual Report
2008 OPERATIONAL REPORT
PERSONNEL
Education
The Districts employees attended several educational meetings and seminars covering many subjects such as
Forklift Safety Hearing Protection Electrical Safety HDPE Piping Systems Confined Space Back Injury Protection AC Systems Program Respiratory Protection Bloodborne Pathogens Water Utility Symposium Trenching amp Excavation Class 52 Pipe Alternatives Field Biological Hazards Certification Exam Review Construction Excavation Hazardous Communication LockoutTagout Training Arc Flash amp Blast Protection Introduction to SCADA Care of Emergency Generators Cross Connection Control Water System Master Planning 2005 National Electrical Code Healthy amp Productive Workplace Personal Protection Equipment Hands on Disinfection with Chlorine Incident Command System (ICS) Cross Connection Control Certification National Incident Management System (NIMS)
SERVICES
New Installations Renewals Total Active Services
183 149 10538
METERI NG
Meters
Number in service at beginning of year 12558 New installations 178 Number in service at end of year 12736
Meters serving seasonal customers are installed in the Spring and after removal during the Fall are tested and repaired as needed then stored for the winter Area plumbers set seasonal meters in a cooperative program along with District personnel which is not only beneficial to the District but to the customer and the plumber as well As a result of the cooperation received from the area plumbers the success of the program has continued
2008 Annual Report Page 39
MAINS
DISTRIBUTION MAINS IN SERVICE (FEET)
SIZE 2007 ADDED RETIRED 2008 Deep 20 66751 2578 69329 Deep 16 86240 684 86924 Deep 12 142867 2721 145588 Deep 10 145845 101 3700 142246 Deep 8 308564 2342 1331 309575 Deep 6 164042 67 6299 157810 Deep 4 18137 125 18262 Surface 4 3801 3801 Deep 3 9310 9310 Surface 3 18122 18122 Deep 2~ 634 634 Surface 2~ 388 388 Deep 2 59481 238 248 59471 Surface 2 26586 240 26346 Deep 1~ 918 918 Surface lYz 7062 7062 Deep lW 3225 3225 Surface lX 3034 3034 Deep 1 10257 10257 Surface 1 20449 240 20689 Deep 2856 2856 Surface 3915 3915
1102484 9096 11818 1099762
GATE VALVES INSTALLED
1 lX 2 4 6 8 10 12 16 20
1 3 3 19 4 8 2
Page 40 2008 Annual Report
2008 MAINS INSTALLED
TOWN LOCATION SIZE MATERIAL LENGTH REMARKS
Kennebunk Alewive Road 8 0 1 2 Main Relay 10 01 2
12 PE 240 12 01 732
Independence Park Dr 8 DI 25
Wilbery Lane 8 DI 185 Main Relocation Port Road 8 DI 3
12 DI 67
High Street 8 DI 120 Main Relocation
Kennebunkport Fishers Lane 16 DI 684 Main Relay
Wells Devito Lane 2 Copper 3 Main Relay 4 PE 125
Orchard Lane 1 PE 240 Seasonal Main Relay
Island Beach Road 6 01 49 Main Relay 8 PVC 226
Ocean Avenue 2 Copper 12 Main Relay 10 DI 45
Webhannet Drive 6 DI 2 Main Relay 10 DI 21
12 DI 732
Post Road (Route One) 20 DI 1235 Main Relay
Avandah Way 8 DI 28
Kimball Lane 8 DI 24
Bourne Lane 10 DI 33
Buzzell Road 8 01 180 Main Extension
Gateway Drive 12 PVC 568 Main Extension
Heritage Drive 12 PVC 382
Harriseckett Road 8 DI 964 Main Extension
Charles Wesley Court 8 PVC 540
Ogunquit Route One 8 DI 36 Main Relay
20 DI 1343
Kings Lane 8 01 6
Belm Lane 6 DI 16
8 DI 3
Kingfield Lane 2 Copper 16
Grasshopper Lane 2 Copper 7
Biddeford Second Street 2 PE 200 Main Extension
TOTAL 9096
2008 Annual Report Page 41
HYDRANTS
During 2008 4 public and 14 private hydrants were insta lled and 0 private hydrants became public making a total of 695 publ ic and 229 private hydrants in t he Districts system
NEW INSTALLATIONS
Town No Ow nership Location
Kennebunk 1 Private Shoppers Vi llage Wells 1 Private Heritage Drive Wells 2 Private Charles Wesley Court Wells 2 Private Sylvan Way Forest Village North Wells 1 Private CVS Pharmacy Wells 7 Private Sea Glass Village Wells 1 Public 208 Post Road
HYDRANT REPLACEMENTS
Town No Ownership Location
Kennebunk 1 Public 103 Brown Street Kennebunk 1 Private Shoppers Village Kennebunk 1 Public Sea Road Kennebunk 1 Public Port Road at Wilbery Lane Kennebunk 1 Public 81 Western Avenue Kennebunk 1 Public 120 Brown Street Wells 1 Public Post Road at Kimball Lane Wells 1 Pu blic Eldridge Road at Webhannet Drive Wells 1 Pu blic Web han net Drive at Donald Lane Wells 1 Public Ocean Avenue at Marsh Street Wells 1 Public Ocean Avenue at Tibbetts Avenue North
Wells 1 Public 215 Ocean Avenue
Wells 1 Public Ocean Avenue at Bourne Avenue Ogunquit 1 Public Captain Thomas Road at Partridge Drive
Ogunquit 1 Public Route One at Kings Lane
HYDRANTS TRANSFERRED FROM PRIVATE TO PU BLIC
Tow n No Ownership Locat ion
None
Page 42 2008 Annual Report
MONTHLY PUMPING RECORDS
Gallons Pumped
Amended 2007 2008
January 49415700 47321300 February 48910100 44812500 March 53842900 49171100 April 55060400 59601800 May 89711500 92797350 June 123139500 118078400 July 152963200 151165700 August 161378650 139932600 September 118087130 104318400 October 88548 100 74069700 November 54764500 54315900 December 50257200 57684000
Subtotal (KKWWD) 1046078800 993268750 (BiddefordSaco) 4176450 323500
TOTAL 1050255250 993592250
MONTHLY SNOW AND RAINFALL
2007 2008 Snow Rain Snow Rain
Inches Inches Inches Inches
January 53 266 170 176
February 203 383 568
March 241 219 222 487
April 259 789 478
May 271 248
June 335 427
July 541 792
August 183 331
September 242 1184
October 463 322
November 09 4 29 485
December 409 161 258 391
Totals 1174 3899 1031 5411
Page 28 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 6 - LONG-TERM DEBT
Bonded indebtedness and land mortgage payable including amounts due currently are summarized as follows at December 31
Bonds Payable
Issue Maturity Beginning Ending Rate Date Date Balance Addition Retirement Balance
500 -785
613 - 675 522 - 652
209 - 429
300 - 570 180 - 625
284
7-88 5-91 10-94
10-03
10-05 10-06
11-08
November 20 18
October 20 11 November 2014
November 2018
November 2020 November 202 1
October 2028
$ 748386
300000 420000
916666
866668 933334
0 4185054
$ 0
0 0
0
0 0
757350 757350
$ (48793)
(75 000) (60000)
(83333)
(66666) (66666)
0 (400458)
$ 699593
225000 360000
833333
800002 866668
757350 4541946
Mortgage Payable - Land 42 11-07 October 2016 900000
$ 5085054 $ _ ----0
0 _ (100000)
11500458) 800000
5341946
Current
Long-term
$ 500458
4584596
$ 5085054
$ 529363
4812583
5341946
Annual scheduled maturities of long-term debt are as follows
Year Principal Amount
Interest Amount
2009 2010 2011 20 12 201 3
2014-2018 2019 - 2023 2024 - 2028
$ 529363 530526 531741 476012 477847
2031768 533937 230752
liJ1L946
$ 250295 225756 197964 170178 145 938 387751
64444 20027
$ 14623 53
19
2008 Annual Report Page 29
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 7 - CAPITAL LEASES
During 2007 the District leased equipment under an agreement that is classified as capital leases The cost of the equipment under capital lease is included in the statement of net assets as utility plant in service in the amount of$114298 Accumulated amortization of the leased equipment at December 312008 and 2007 was $19559 and $8129 respectively Amortization of assets under capital leases is included in depreciation ex pense The capital lease was paid in full in 2008
NOTE 8 - DEFERRED CREDIT
At December 31 2008 and 2007 the deferred credits consisted of
Customer Advances for Construction
The District receives advances for construction from or on behalf of customers Unused advances are refunded to the customers once the projects are completed Customers advances aggregated to $340766 and $24837 1 in 2008 and 2007 respectively
Deferred Bond Interest
Refunds received from bond refinancing are capitalized and amortized over the remaining life of the bond decreasing interest expense in the current and subsequent years The total reduction of interest expense for years ended 2008 and 2007 was $12862 and $15 I 04 respectively Deferred bond credit for the years ended 2008 and 2007 was $593 11 and $72173 respectively
NOTE 9 - APPROPRIA TIONS OF NET ASSETS
The District has establ ished appropriated net assets for various purposes At December 312008 and 2007 appropriated net assets were as follows
Funded Debt Retired Through Surplus
The Di stricts policy is to appropriate fro m net income annually an amount equal to the principal payment of the bonds Appropriations at December 31 2008 were $400458 The appropriated funded debt retired through surplus balance at December 31 2008 and 2007 was $13 3605 02 and $12960044 respectively
20
Page 30 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 9 - APPROPRIA TIONS OF NET ASSETS (Continued)
Water Supply Protection Reserve
Pursuant to Sec 135-A MRSA Sec 6113 of State of Maine law a consumer-owned water utility may establish a water supply protection fund to which a sum may be credited annually from surplus funds The annual credit may not exceed 5 of the prior years total revenue Interest earned in the fund must remain in the fund and be used solely for the purposes of the fund For the year ended 2008 there was an adjusted Public Utility Commission calculated net income of $255566 and a maximum allowed appropriation of $274988 Due to lack of operating cash the Board of Trustees decided not to appropriate in 2008 By Maine state law the District is allowed to appropriate within one year after the District s year end The Board reserves the right to exercise this option The interest income for the years ended 2008 and 2007 was $9287 and $17483 respectively The cumulative balance of the reserve at December 31 2008 and 2007 was $447426 and $438139 respectively
Mortgage Payment Appropriation
The District appropriates from net income annually an amount equal to the years principal payment on the mortgage Appropriations for the year ended 2008 was $100000 The appropriated mortgage payment balance at December 31 2008 and 2007 was $450000 and $350000 respectively
NOTE 10 - EMPLOYEE RETIREMENT PLAN
Effective july 1 1996 the District became a participant of the Maine State Retirement Systems (MSRS) cost sharing multiple employer consolidated retirement plan Accordingly due to the consolidation details ofthe pension obligation pertaining to the District can no longer be presented Additional information may be obtained from the MSRS
Under the participating local district (PLD) consolidated retirement plan participants contribute 65 of earnable compensation The Districts contribution to the plan is approximately 3 of earnable compensation This amount is either increased or decreased by the amortization of the Districts Initial Unpooled Unfunded Actuarial Liability (IUUAL) over the next 9 years from july 1 2006 The Districts net contributions for the years ended 2008 and 2007 were $44531 and $43160 respectively
Employees participating are eligible for normal retirement upon attaining the age of sixty and fi ve or more years of service or early retirement after compl eting twenty-five or more years of creditable service Vested participants are entitled to a retirement benefit equal to a fraction of the average final compensation multiplied by the years of membership service (discounted for early retirement)
21
2008 Annual Report Page 31
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 11 - INCOME TAXSTATUS
The District qualifies as a tax exempt organization under the provisions of the Internal Revenue code and is not subject to any State or Federal income taxes
N OTE 12 - 7 TEST
Pursuant to Chapter 670 of the Maine Pue regulations a water utility must annually determine if in of any three consecutive years its adjusted net income has equaled or exceeded 7 of the utilityS annual operating expenses This test is calculated by multiplying 7 of the total utility operating expenses which are composed of operation and maintenance expenses depreciation and amortization and taxes other than income taxes
For years ended 2008 and 2007 the Districts adjusted net income did not equal or exceed 7 of its annual operating expenses
NOTE 13 - RISK MANA GEMENT
The District is exposed to various risks of loss related to torts theft of damage to and destruction of assets errors and omissions and natural disasters for which the District carries commercial insurance Based on the coverage provided by commercial insurance purchased the District is not aware of any material actual or potential claim liabilities that should be recorded at December 31 2008 Settled claims have not exceeded insurance coverage for any of the past three fiscal years
Litigation
The District is subject to certain legal proceedings and claims which arise in the normal course of conducting its activities In the opinion of management the District has defensible positions
NOTE 14 - REVENUE FROM OPERA TING LEASES
The District leases various water tank sites to wireless cellular companies under long-term operating leases The leases are primarily five-year terms with consecutive renewal terms Rental increases are generally equal to the change in the CPI index during such year Rental revenues are recognized as earned over the term of the leases For years ended 2008 and 2007 total rental revenue was $253285 and $224054 respectivel y
22
Page 32 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 312008 and 2007
NOTE 15 - OPERA TING LEASE COMMITMENT
The District entered into a five-year agreement to license accounting software equipment and services with an application service provider The agreement expired on June 30 2008 and was renewed for a three-year period which commenced on July 1 2008 Under the agreement the District is obligated to pay minimum annual license fees as follows
Year Amount 2009 $ 60727 2010 60727 2011 30364
License fees for the years ended 2008 and 2007 were $54413 and $48098 respectively
NOTE 16 - PRIOR PERIOD ADJUSTMENT
The District has restated its previously issued 2007 financial statements due to advances for construction in the amount of$I006382 This liability represents many years of accumulation of monies given to the District by customers for projects to be done for them The monies had been used and the projects had been completed The utility assets had been transferred to the District This liability occurred before the adoption of GASB Statement No 34 As a result of the adjustment the 2007 beginning net assets were increased by $1006382
NOTE 17 - SUBSEQUENT EVENT
In preparing these financial statements the District has evaluated events and transactions for potential recognition or disclosure through October 262009 the date the financial statements were available to be issued
Since early 2005 the District has been involved in a series of disputes over its metering policy and system development charge (SOC) as it relates to a large seasonal cottage complex located in the Town of Wells Despite the Maine Public Utility Commissions (MPUC) upholding ofthe Districts metering policy this developer has continued to dispute the calculation ofthe appropriate SDC as it relates to this complex This same developer was an intervenor in the Districts annual Tariffupdate filed in May 2006 This Tariff was subsequently approved on February 7 2008
During 2008 the Maine Supreme Court upheld the Districts individual metering policy and therefore the only matter left to resolve with this issue is for the MPUC to decide on the revised SOC rate filing In January 2009 the District and the developer signed a settlement agreement which formed the basis for a stipulation agreement that has been submitted to the MPUC for inclusion with the SDC filing The Di strict subsequently received $28 633 in the form of additional SDCs from the developer in April 2009 The MP UC approved the new SDC tariffwith an effective date of July 21 2009
23
2008 Annual Report Page 33
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 18 - RECLASSI FICA TIONS
Certain reclassifications have been made to the prior years financial statements to conform to the cun-ent year presentation These reclassifications had no effect on previously reported results of operations or net assets
24
Page 34 2008 Annual Report
KENNEBUNK KENNEBUN KPORT AND WELLS WATER DISTRICT DECEMBER 31 2008 and 2007
SUPPLEMENTARY INFORMATION
Gerry Talbo Roye r Falmollth Mai ll e
2008 Annual Report Page 35
KENNEBUNK KENNEBUNKPORT AND WELLS VATER DISTRICT Schedule 1 SCHEDULES OF CHANGES IN NET ASSETS
YEAR ENDED DECEMBER 312008 (With Comparative Totals for 2007)
Appropriated Water Supply
Protection Funded Debt Fund Contributions (Restated)
Retired Mortgage and Restricted in Aid of 2008 2007 Through Surplus Payment Reserves Construction UnaPEropriated Total Total
BALANCES - BEGINNING OF YEAR $ 12960044 $ 350 000 $ 439148 $ 0 $ 15374845 $ 29124037 $ 28 114927
1et Income Contributions in Aid for Construction Transfer of the 8aJance of Contribution in Aid Cunent Year Loan Pri ncipal Payments Current Year Appropriation
BALANCES - END OF YEAR $
0 0 0
400458 0
13360502 $
0
0 0
JOO OOO 0
450000 $
93 12
0 0 0 0
448460 $
0 282333
(282333) 0 0 0 $
564972
0 282333
(500 45 8)
0 15721 692 $
574284
282333 0 0 0
29980654 $
572376 436734
0 0 0
29 124037
N
Berry Talbot Royer Falmourh Maine
VI
Page 36 2008 Annual Report
Sc hedul e 2
KENNEBlI NK KENNEBUNKPORT AND WE LLS WATER DISTRICT SCHEDULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
2008 2007 SOU RC E AND PUMPING OP ERA nONS
Labor $ 106640 $ I 12706 Office r 74 12 858 1 Pensions and Benefits 82777 8236 5 Purchased Water 23 67 4454 Purchased Power 242 197 2 147 14 Transportation Expense 38 80 383 5 In su rance - Vehicles 697 178 5 Materials and Suppl ies 1868 15 16 Con tractua I Services 20419 56024 Insurance - Workers Compensat ion 3665 3340
Tota l Source an d Pumping Operations 471922 489320
SOURCE AND PUMPING MAINTENANCE Labor 169 5 I 6 14 6957 Officer 11 782 11 189 Pensions and Benefits 131583 107395 Materia ls and Supplies 711 63 711 53 Co ntractu al Services 18 132 45784 Transportation Expense 6 167 5000 Insurance - Veh ic le s 1 108 2328 Insurance - Workers Compensation 5826 4355
Total Source and Pumping Maintenance 415277 394 161
WAT ER TREATMENT EXPENSES Labor 177355 173732 Officer 12328 13228
Pens ions and Benefits 137668 126962 Purchased Power 17500 15891
Materials and Suppli es 23414 196 11
Chemicals 178 805 73900
Contractual Services 20340 18359
Transportation Expe nse 6452 5911
Insu rance - Vehicles 1 159 2752
In surance - Workers Compensat ion 6095 5 149
Tota l Water Treatme nt Expenses 581116 555495
TRANSPORTATION AND DI STRIBUTION EXPENSES - OPERAnONS Labor 351966 32075 3
Officer 24464 24422
Pensi ons and Benefits 273205 234404
Purchased Power 12 00 I 10339
Materials ane Supp li es 75 87 10 673
Conu-actual Services 150 I 1285
Tran sportation Expense 12805 10 914
Insuran ce - Vehi cles 230 I 5080
Insurance - Wo rkers Co mpensatio n 12096 9506
TOla l Tran spo rtati on and Distribution Expenses - Upetat ions 697 926 627 376
Berry 1 Ibol Ro er r tl muul ll ivla lne 26
2008 Annual Report Page 37
Schedule 2 (Continued)
KENNEB UNK KE INEBUNKPORT AN D WELLS WATER DISTRICT SCHED ULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
TRA NSPORTATION AND DlSTR IBlJTJO N EXPENSES - MAINTEN ANCE Labor Oficer Pensions and Benefits Materials and Suppl ies Contractual Services Transportation Expense In su ran ce - Vehicles Insurance - Worke rs Compensation
Total Transportation and Distribution Expenses - Maintenance
$
2008
232048
16128 180 i 22 71269
66011 8442
1517
7975
583512
$
2007
228327
17385 i 66 860 104312
491 37
7769
36 16
6767
584 173
CUSTOMER ACCO UNTS EXP EN SES La bor Officers Pensions and Benefit s Materials and Sup plies Contractual Serv ic es Transpotation Expense Insurance - Vehicles Insurance - Workers Compensat ion
Bad Debt Expense Total Customer Accou nt Expenses
146412
3525 i 79508
4 i 68 8
64369
5327
957 3520
0
377032
136 671
32435
11 4838
37394
67 329
4650
2165
4657
6526 406 665
ADM IN ISTRATIVE AND GENERAL EXPENSES Labor Officers Pens ions and Benefi ts Purchased Power Materials and Supplies Contractual Services Professional Regulation Insu rance - Ge neral Liability Transportation Expense Insurance - Vehicles In surance - Workers Compensation Miscellaneous Expense
Total Administrative and Ge neral Expenses
228650
135678
264422
8834
73607
96966
52707
42416
83 19
1495
11707 20285
945086
229567
130348 244414
8023 7467 1
98996
0 44498
7811
3636
991 2 17753
869629
TOTAL OPER ATING EXPE NS ES $ 407 1871 $ 3926819
Berry Talbo Royer r Imouh ld ~lIlc 27
Page 38 2008 Annual Report
2008 OPERATIONAL REPORT
PERSONNEL
Education
The Districts employees attended several educational meetings and seminars covering many subjects such as
Forklift Safety Hearing Protection Electrical Safety HDPE Piping Systems Confined Space Back Injury Protection AC Systems Program Respiratory Protection Bloodborne Pathogens Water Utility Symposium Trenching amp Excavation Class 52 Pipe Alternatives Field Biological Hazards Certification Exam Review Construction Excavation Hazardous Communication LockoutTagout Training Arc Flash amp Blast Protection Introduction to SCADA Care of Emergency Generators Cross Connection Control Water System Master Planning 2005 National Electrical Code Healthy amp Productive Workplace Personal Protection Equipment Hands on Disinfection with Chlorine Incident Command System (ICS) Cross Connection Control Certification National Incident Management System (NIMS)
SERVICES
New Installations Renewals Total Active Services
183 149 10538
METERI NG
Meters
Number in service at beginning of year 12558 New installations 178 Number in service at end of year 12736
Meters serving seasonal customers are installed in the Spring and after removal during the Fall are tested and repaired as needed then stored for the winter Area plumbers set seasonal meters in a cooperative program along with District personnel which is not only beneficial to the District but to the customer and the plumber as well As a result of the cooperation received from the area plumbers the success of the program has continued
2008 Annual Report Page 39
MAINS
DISTRIBUTION MAINS IN SERVICE (FEET)
SIZE 2007 ADDED RETIRED 2008 Deep 20 66751 2578 69329 Deep 16 86240 684 86924 Deep 12 142867 2721 145588 Deep 10 145845 101 3700 142246 Deep 8 308564 2342 1331 309575 Deep 6 164042 67 6299 157810 Deep 4 18137 125 18262 Surface 4 3801 3801 Deep 3 9310 9310 Surface 3 18122 18122 Deep 2~ 634 634 Surface 2~ 388 388 Deep 2 59481 238 248 59471 Surface 2 26586 240 26346 Deep 1~ 918 918 Surface lYz 7062 7062 Deep lW 3225 3225 Surface lX 3034 3034 Deep 1 10257 10257 Surface 1 20449 240 20689 Deep 2856 2856 Surface 3915 3915
1102484 9096 11818 1099762
GATE VALVES INSTALLED
1 lX 2 4 6 8 10 12 16 20
1 3 3 19 4 8 2
Page 40 2008 Annual Report
2008 MAINS INSTALLED
TOWN LOCATION SIZE MATERIAL LENGTH REMARKS
Kennebunk Alewive Road 8 0 1 2 Main Relay 10 01 2
12 PE 240 12 01 732
Independence Park Dr 8 DI 25
Wilbery Lane 8 DI 185 Main Relocation Port Road 8 DI 3
12 DI 67
High Street 8 DI 120 Main Relocation
Kennebunkport Fishers Lane 16 DI 684 Main Relay
Wells Devito Lane 2 Copper 3 Main Relay 4 PE 125
Orchard Lane 1 PE 240 Seasonal Main Relay
Island Beach Road 6 01 49 Main Relay 8 PVC 226
Ocean Avenue 2 Copper 12 Main Relay 10 DI 45
Webhannet Drive 6 DI 2 Main Relay 10 DI 21
12 DI 732
Post Road (Route One) 20 DI 1235 Main Relay
Avandah Way 8 DI 28
Kimball Lane 8 DI 24
Bourne Lane 10 DI 33
Buzzell Road 8 01 180 Main Extension
Gateway Drive 12 PVC 568 Main Extension
Heritage Drive 12 PVC 382
Harriseckett Road 8 DI 964 Main Extension
Charles Wesley Court 8 PVC 540
Ogunquit Route One 8 DI 36 Main Relay
20 DI 1343
Kings Lane 8 01 6
Belm Lane 6 DI 16
8 DI 3
Kingfield Lane 2 Copper 16
Grasshopper Lane 2 Copper 7
Biddeford Second Street 2 PE 200 Main Extension
TOTAL 9096
2008 Annual Report Page 41
HYDRANTS
During 2008 4 public and 14 private hydrants were insta lled and 0 private hydrants became public making a total of 695 publ ic and 229 private hydrants in t he Districts system
NEW INSTALLATIONS
Town No Ow nership Location
Kennebunk 1 Private Shoppers Vi llage Wells 1 Private Heritage Drive Wells 2 Private Charles Wesley Court Wells 2 Private Sylvan Way Forest Village North Wells 1 Private CVS Pharmacy Wells 7 Private Sea Glass Village Wells 1 Public 208 Post Road
HYDRANT REPLACEMENTS
Town No Ownership Location
Kennebunk 1 Public 103 Brown Street Kennebunk 1 Private Shoppers Village Kennebunk 1 Public Sea Road Kennebunk 1 Public Port Road at Wilbery Lane Kennebunk 1 Public 81 Western Avenue Kennebunk 1 Public 120 Brown Street Wells 1 Public Post Road at Kimball Lane Wells 1 Pu blic Eldridge Road at Webhannet Drive Wells 1 Pu blic Web han net Drive at Donald Lane Wells 1 Public Ocean Avenue at Marsh Street Wells 1 Public Ocean Avenue at Tibbetts Avenue North
Wells 1 Public 215 Ocean Avenue
Wells 1 Public Ocean Avenue at Bourne Avenue Ogunquit 1 Public Captain Thomas Road at Partridge Drive
Ogunquit 1 Public Route One at Kings Lane
HYDRANTS TRANSFERRED FROM PRIVATE TO PU BLIC
Tow n No Ownership Locat ion
None
Page 42 2008 Annual Report
MONTHLY PUMPING RECORDS
Gallons Pumped
Amended 2007 2008
January 49415700 47321300 February 48910100 44812500 March 53842900 49171100 April 55060400 59601800 May 89711500 92797350 June 123139500 118078400 July 152963200 151165700 August 161378650 139932600 September 118087130 104318400 October 88548 100 74069700 November 54764500 54315900 December 50257200 57684000
Subtotal (KKWWD) 1046078800 993268750 (BiddefordSaco) 4176450 323500
TOTAL 1050255250 993592250
MONTHLY SNOW AND RAINFALL
2007 2008 Snow Rain Snow Rain
Inches Inches Inches Inches
January 53 266 170 176
February 203 383 568
March 241 219 222 487
April 259 789 478
May 271 248
June 335 427
July 541 792
August 183 331
September 242 1184
October 463 322
November 09 4 29 485
December 409 161 258 391
Totals 1174 3899 1031 5411
2008 Annual Report Page 29
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 7 - CAPITAL LEASES
During 2007 the District leased equipment under an agreement that is classified as capital leases The cost of the equipment under capital lease is included in the statement of net assets as utility plant in service in the amount of$114298 Accumulated amortization of the leased equipment at December 312008 and 2007 was $19559 and $8129 respectively Amortization of assets under capital leases is included in depreciation ex pense The capital lease was paid in full in 2008
NOTE 8 - DEFERRED CREDIT
At December 31 2008 and 2007 the deferred credits consisted of
Customer Advances for Construction
The District receives advances for construction from or on behalf of customers Unused advances are refunded to the customers once the projects are completed Customers advances aggregated to $340766 and $24837 1 in 2008 and 2007 respectively
Deferred Bond Interest
Refunds received from bond refinancing are capitalized and amortized over the remaining life of the bond decreasing interest expense in the current and subsequent years The total reduction of interest expense for years ended 2008 and 2007 was $12862 and $15 I 04 respectively Deferred bond credit for the years ended 2008 and 2007 was $593 11 and $72173 respectively
NOTE 9 - APPROPRIA TIONS OF NET ASSETS
The District has establ ished appropriated net assets for various purposes At December 312008 and 2007 appropriated net assets were as follows
Funded Debt Retired Through Surplus
The Di stricts policy is to appropriate fro m net income annually an amount equal to the principal payment of the bonds Appropriations at December 31 2008 were $400458 The appropriated funded debt retired through surplus balance at December 31 2008 and 2007 was $13 3605 02 and $12960044 respectively
20
Page 30 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 9 - APPROPRIA TIONS OF NET ASSETS (Continued)
Water Supply Protection Reserve
Pursuant to Sec 135-A MRSA Sec 6113 of State of Maine law a consumer-owned water utility may establish a water supply protection fund to which a sum may be credited annually from surplus funds The annual credit may not exceed 5 of the prior years total revenue Interest earned in the fund must remain in the fund and be used solely for the purposes of the fund For the year ended 2008 there was an adjusted Public Utility Commission calculated net income of $255566 and a maximum allowed appropriation of $274988 Due to lack of operating cash the Board of Trustees decided not to appropriate in 2008 By Maine state law the District is allowed to appropriate within one year after the District s year end The Board reserves the right to exercise this option The interest income for the years ended 2008 and 2007 was $9287 and $17483 respectively The cumulative balance of the reserve at December 31 2008 and 2007 was $447426 and $438139 respectively
Mortgage Payment Appropriation
The District appropriates from net income annually an amount equal to the years principal payment on the mortgage Appropriations for the year ended 2008 was $100000 The appropriated mortgage payment balance at December 31 2008 and 2007 was $450000 and $350000 respectively
NOTE 10 - EMPLOYEE RETIREMENT PLAN
Effective july 1 1996 the District became a participant of the Maine State Retirement Systems (MSRS) cost sharing multiple employer consolidated retirement plan Accordingly due to the consolidation details ofthe pension obligation pertaining to the District can no longer be presented Additional information may be obtained from the MSRS
Under the participating local district (PLD) consolidated retirement plan participants contribute 65 of earnable compensation The Districts contribution to the plan is approximately 3 of earnable compensation This amount is either increased or decreased by the amortization of the Districts Initial Unpooled Unfunded Actuarial Liability (IUUAL) over the next 9 years from july 1 2006 The Districts net contributions for the years ended 2008 and 2007 were $44531 and $43160 respectively
Employees participating are eligible for normal retirement upon attaining the age of sixty and fi ve or more years of service or early retirement after compl eting twenty-five or more years of creditable service Vested participants are entitled to a retirement benefit equal to a fraction of the average final compensation multiplied by the years of membership service (discounted for early retirement)
21
2008 Annual Report Page 31
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 11 - INCOME TAXSTATUS
The District qualifies as a tax exempt organization under the provisions of the Internal Revenue code and is not subject to any State or Federal income taxes
N OTE 12 - 7 TEST
Pursuant to Chapter 670 of the Maine Pue regulations a water utility must annually determine if in of any three consecutive years its adjusted net income has equaled or exceeded 7 of the utilityS annual operating expenses This test is calculated by multiplying 7 of the total utility operating expenses which are composed of operation and maintenance expenses depreciation and amortization and taxes other than income taxes
For years ended 2008 and 2007 the Districts adjusted net income did not equal or exceed 7 of its annual operating expenses
NOTE 13 - RISK MANA GEMENT
The District is exposed to various risks of loss related to torts theft of damage to and destruction of assets errors and omissions and natural disasters for which the District carries commercial insurance Based on the coverage provided by commercial insurance purchased the District is not aware of any material actual or potential claim liabilities that should be recorded at December 31 2008 Settled claims have not exceeded insurance coverage for any of the past three fiscal years
Litigation
The District is subject to certain legal proceedings and claims which arise in the normal course of conducting its activities In the opinion of management the District has defensible positions
NOTE 14 - REVENUE FROM OPERA TING LEASES
The District leases various water tank sites to wireless cellular companies under long-term operating leases The leases are primarily five-year terms with consecutive renewal terms Rental increases are generally equal to the change in the CPI index during such year Rental revenues are recognized as earned over the term of the leases For years ended 2008 and 2007 total rental revenue was $253285 and $224054 respectivel y
22
Page 32 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 312008 and 2007
NOTE 15 - OPERA TING LEASE COMMITMENT
The District entered into a five-year agreement to license accounting software equipment and services with an application service provider The agreement expired on June 30 2008 and was renewed for a three-year period which commenced on July 1 2008 Under the agreement the District is obligated to pay minimum annual license fees as follows
Year Amount 2009 $ 60727 2010 60727 2011 30364
License fees for the years ended 2008 and 2007 were $54413 and $48098 respectively
NOTE 16 - PRIOR PERIOD ADJUSTMENT
The District has restated its previously issued 2007 financial statements due to advances for construction in the amount of$I006382 This liability represents many years of accumulation of monies given to the District by customers for projects to be done for them The monies had been used and the projects had been completed The utility assets had been transferred to the District This liability occurred before the adoption of GASB Statement No 34 As a result of the adjustment the 2007 beginning net assets were increased by $1006382
NOTE 17 - SUBSEQUENT EVENT
In preparing these financial statements the District has evaluated events and transactions for potential recognition or disclosure through October 262009 the date the financial statements were available to be issued
Since early 2005 the District has been involved in a series of disputes over its metering policy and system development charge (SOC) as it relates to a large seasonal cottage complex located in the Town of Wells Despite the Maine Public Utility Commissions (MPUC) upholding ofthe Districts metering policy this developer has continued to dispute the calculation ofthe appropriate SDC as it relates to this complex This same developer was an intervenor in the Districts annual Tariffupdate filed in May 2006 This Tariff was subsequently approved on February 7 2008
During 2008 the Maine Supreme Court upheld the Districts individual metering policy and therefore the only matter left to resolve with this issue is for the MPUC to decide on the revised SOC rate filing In January 2009 the District and the developer signed a settlement agreement which formed the basis for a stipulation agreement that has been submitted to the MPUC for inclusion with the SDC filing The Di strict subsequently received $28 633 in the form of additional SDCs from the developer in April 2009 The MP UC approved the new SDC tariffwith an effective date of July 21 2009
23
2008 Annual Report Page 33
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 18 - RECLASSI FICA TIONS
Certain reclassifications have been made to the prior years financial statements to conform to the cun-ent year presentation These reclassifications had no effect on previously reported results of operations or net assets
24
Page 34 2008 Annual Report
KENNEBUNK KENNEBUN KPORT AND WELLS WATER DISTRICT DECEMBER 31 2008 and 2007
SUPPLEMENTARY INFORMATION
Gerry Talbo Roye r Falmollth Mai ll e
2008 Annual Report Page 35
KENNEBUNK KENNEBUNKPORT AND WELLS VATER DISTRICT Schedule 1 SCHEDULES OF CHANGES IN NET ASSETS
YEAR ENDED DECEMBER 312008 (With Comparative Totals for 2007)
Appropriated Water Supply
Protection Funded Debt Fund Contributions (Restated)
Retired Mortgage and Restricted in Aid of 2008 2007 Through Surplus Payment Reserves Construction UnaPEropriated Total Total
BALANCES - BEGINNING OF YEAR $ 12960044 $ 350 000 $ 439148 $ 0 $ 15374845 $ 29124037 $ 28 114927
1et Income Contributions in Aid for Construction Transfer of the 8aJance of Contribution in Aid Cunent Year Loan Pri ncipal Payments Current Year Appropriation
BALANCES - END OF YEAR $
0 0 0
400458 0
13360502 $
0
0 0
JOO OOO 0
450000 $
93 12
0 0 0 0
448460 $
0 282333
(282333) 0 0 0 $
564972
0 282333
(500 45 8)
0 15721 692 $
574284
282333 0 0 0
29980654 $
572376 436734
0 0 0
29 124037
N
Berry Talbot Royer Falmourh Maine
VI
Page 36 2008 Annual Report
Sc hedul e 2
KENNEBlI NK KENNEBUNKPORT AND WE LLS WATER DISTRICT SCHEDULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
2008 2007 SOU RC E AND PUMPING OP ERA nONS
Labor $ 106640 $ I 12706 Office r 74 12 858 1 Pensions and Benefits 82777 8236 5 Purchased Water 23 67 4454 Purchased Power 242 197 2 147 14 Transportation Expense 38 80 383 5 In su rance - Vehicles 697 178 5 Materials and Suppl ies 1868 15 16 Con tractua I Services 20419 56024 Insurance - Workers Compensat ion 3665 3340
Tota l Source an d Pumping Operations 471922 489320
SOURCE AND PUMPING MAINTENANCE Labor 169 5 I 6 14 6957 Officer 11 782 11 189 Pensions and Benefits 131583 107395 Materia ls and Supplies 711 63 711 53 Co ntractu al Services 18 132 45784 Transportation Expense 6 167 5000 Insurance - Veh ic le s 1 108 2328 Insurance - Workers Compensation 5826 4355
Total Source and Pumping Maintenance 415277 394 161
WAT ER TREATMENT EXPENSES Labor 177355 173732 Officer 12328 13228
Pens ions and Benefits 137668 126962 Purchased Power 17500 15891
Materials and Suppli es 23414 196 11
Chemicals 178 805 73900
Contractual Services 20340 18359
Transportation Expe nse 6452 5911
Insu rance - Vehicles 1 159 2752
In surance - Workers Compensat ion 6095 5 149
Tota l Water Treatme nt Expenses 581116 555495
TRANSPORTATION AND DI STRIBUTION EXPENSES - OPERAnONS Labor 351966 32075 3
Officer 24464 24422
Pensi ons and Benefits 273205 234404
Purchased Power 12 00 I 10339
Materials ane Supp li es 75 87 10 673
Conu-actual Services 150 I 1285
Tran sportation Expense 12805 10 914
Insuran ce - Vehi cles 230 I 5080
Insurance - Wo rkers Co mpensatio n 12096 9506
TOla l Tran spo rtati on and Distribution Expenses - Upetat ions 697 926 627 376
Berry 1 Ibol Ro er r tl muul ll ivla lne 26
2008 Annual Report Page 37
Schedule 2 (Continued)
KENNEB UNK KE INEBUNKPORT AN D WELLS WATER DISTRICT SCHED ULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
TRA NSPORTATION AND DlSTR IBlJTJO N EXPENSES - MAINTEN ANCE Labor Oficer Pensions and Benefits Materials and Suppl ies Contractual Services Transportation Expense In su ran ce - Vehicles Insurance - Worke rs Compensation
Total Transportation and Distribution Expenses - Maintenance
$
2008
232048
16128 180 i 22 71269
66011 8442
1517
7975
583512
$
2007
228327
17385 i 66 860 104312
491 37
7769
36 16
6767
584 173
CUSTOMER ACCO UNTS EXP EN SES La bor Officers Pensions and Benefit s Materials and Sup plies Contractual Serv ic es Transpotation Expense Insurance - Vehicles Insurance - Workers Compensat ion
Bad Debt Expense Total Customer Accou nt Expenses
146412
3525 i 79508
4 i 68 8
64369
5327
957 3520
0
377032
136 671
32435
11 4838
37394
67 329
4650
2165
4657
6526 406 665
ADM IN ISTRATIVE AND GENERAL EXPENSES Labor Officers Pens ions and Benefi ts Purchased Power Materials and Supplies Contractual Services Professional Regulation Insu rance - Ge neral Liability Transportation Expense Insurance - Vehicles In surance - Workers Compensation Miscellaneous Expense
Total Administrative and Ge neral Expenses
228650
135678
264422
8834
73607
96966
52707
42416
83 19
1495
11707 20285
945086
229567
130348 244414
8023 7467 1
98996
0 44498
7811
3636
991 2 17753
869629
TOTAL OPER ATING EXPE NS ES $ 407 1871 $ 3926819
Berry Talbo Royer r Imouh ld ~lIlc 27
Page 38 2008 Annual Report
2008 OPERATIONAL REPORT
PERSONNEL
Education
The Districts employees attended several educational meetings and seminars covering many subjects such as
Forklift Safety Hearing Protection Electrical Safety HDPE Piping Systems Confined Space Back Injury Protection AC Systems Program Respiratory Protection Bloodborne Pathogens Water Utility Symposium Trenching amp Excavation Class 52 Pipe Alternatives Field Biological Hazards Certification Exam Review Construction Excavation Hazardous Communication LockoutTagout Training Arc Flash amp Blast Protection Introduction to SCADA Care of Emergency Generators Cross Connection Control Water System Master Planning 2005 National Electrical Code Healthy amp Productive Workplace Personal Protection Equipment Hands on Disinfection with Chlorine Incident Command System (ICS) Cross Connection Control Certification National Incident Management System (NIMS)
SERVICES
New Installations Renewals Total Active Services
183 149 10538
METERI NG
Meters
Number in service at beginning of year 12558 New installations 178 Number in service at end of year 12736
Meters serving seasonal customers are installed in the Spring and after removal during the Fall are tested and repaired as needed then stored for the winter Area plumbers set seasonal meters in a cooperative program along with District personnel which is not only beneficial to the District but to the customer and the plumber as well As a result of the cooperation received from the area plumbers the success of the program has continued
2008 Annual Report Page 39
MAINS
DISTRIBUTION MAINS IN SERVICE (FEET)
SIZE 2007 ADDED RETIRED 2008 Deep 20 66751 2578 69329 Deep 16 86240 684 86924 Deep 12 142867 2721 145588 Deep 10 145845 101 3700 142246 Deep 8 308564 2342 1331 309575 Deep 6 164042 67 6299 157810 Deep 4 18137 125 18262 Surface 4 3801 3801 Deep 3 9310 9310 Surface 3 18122 18122 Deep 2~ 634 634 Surface 2~ 388 388 Deep 2 59481 238 248 59471 Surface 2 26586 240 26346 Deep 1~ 918 918 Surface lYz 7062 7062 Deep lW 3225 3225 Surface lX 3034 3034 Deep 1 10257 10257 Surface 1 20449 240 20689 Deep 2856 2856 Surface 3915 3915
1102484 9096 11818 1099762
GATE VALVES INSTALLED
1 lX 2 4 6 8 10 12 16 20
1 3 3 19 4 8 2
Page 40 2008 Annual Report
2008 MAINS INSTALLED
TOWN LOCATION SIZE MATERIAL LENGTH REMARKS
Kennebunk Alewive Road 8 0 1 2 Main Relay 10 01 2
12 PE 240 12 01 732
Independence Park Dr 8 DI 25
Wilbery Lane 8 DI 185 Main Relocation Port Road 8 DI 3
12 DI 67
High Street 8 DI 120 Main Relocation
Kennebunkport Fishers Lane 16 DI 684 Main Relay
Wells Devito Lane 2 Copper 3 Main Relay 4 PE 125
Orchard Lane 1 PE 240 Seasonal Main Relay
Island Beach Road 6 01 49 Main Relay 8 PVC 226
Ocean Avenue 2 Copper 12 Main Relay 10 DI 45
Webhannet Drive 6 DI 2 Main Relay 10 DI 21
12 DI 732
Post Road (Route One) 20 DI 1235 Main Relay
Avandah Way 8 DI 28
Kimball Lane 8 DI 24
Bourne Lane 10 DI 33
Buzzell Road 8 01 180 Main Extension
Gateway Drive 12 PVC 568 Main Extension
Heritage Drive 12 PVC 382
Harriseckett Road 8 DI 964 Main Extension
Charles Wesley Court 8 PVC 540
Ogunquit Route One 8 DI 36 Main Relay
20 DI 1343
Kings Lane 8 01 6
Belm Lane 6 DI 16
8 DI 3
Kingfield Lane 2 Copper 16
Grasshopper Lane 2 Copper 7
Biddeford Second Street 2 PE 200 Main Extension
TOTAL 9096
2008 Annual Report Page 41
HYDRANTS
During 2008 4 public and 14 private hydrants were insta lled and 0 private hydrants became public making a total of 695 publ ic and 229 private hydrants in t he Districts system
NEW INSTALLATIONS
Town No Ow nership Location
Kennebunk 1 Private Shoppers Vi llage Wells 1 Private Heritage Drive Wells 2 Private Charles Wesley Court Wells 2 Private Sylvan Way Forest Village North Wells 1 Private CVS Pharmacy Wells 7 Private Sea Glass Village Wells 1 Public 208 Post Road
HYDRANT REPLACEMENTS
Town No Ownership Location
Kennebunk 1 Public 103 Brown Street Kennebunk 1 Private Shoppers Village Kennebunk 1 Public Sea Road Kennebunk 1 Public Port Road at Wilbery Lane Kennebunk 1 Public 81 Western Avenue Kennebunk 1 Public 120 Brown Street Wells 1 Public Post Road at Kimball Lane Wells 1 Pu blic Eldridge Road at Webhannet Drive Wells 1 Pu blic Web han net Drive at Donald Lane Wells 1 Public Ocean Avenue at Marsh Street Wells 1 Public Ocean Avenue at Tibbetts Avenue North
Wells 1 Public 215 Ocean Avenue
Wells 1 Public Ocean Avenue at Bourne Avenue Ogunquit 1 Public Captain Thomas Road at Partridge Drive
Ogunquit 1 Public Route One at Kings Lane
HYDRANTS TRANSFERRED FROM PRIVATE TO PU BLIC
Tow n No Ownership Locat ion
None
Page 42 2008 Annual Report
MONTHLY PUMPING RECORDS
Gallons Pumped
Amended 2007 2008
January 49415700 47321300 February 48910100 44812500 March 53842900 49171100 April 55060400 59601800 May 89711500 92797350 June 123139500 118078400 July 152963200 151165700 August 161378650 139932600 September 118087130 104318400 October 88548 100 74069700 November 54764500 54315900 December 50257200 57684000
Subtotal (KKWWD) 1046078800 993268750 (BiddefordSaco) 4176450 323500
TOTAL 1050255250 993592250
MONTHLY SNOW AND RAINFALL
2007 2008 Snow Rain Snow Rain
Inches Inches Inches Inches
January 53 266 170 176
February 203 383 568
March 241 219 222 487
April 259 789 478
May 271 248
June 335 427
July 541 792
August 183 331
September 242 1184
October 463 322
November 09 4 29 485
December 409 161 258 391
Totals 1174 3899 1031 5411
Page 30 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 9 - APPROPRIA TIONS OF NET ASSETS (Continued)
Water Supply Protection Reserve
Pursuant to Sec 135-A MRSA Sec 6113 of State of Maine law a consumer-owned water utility may establish a water supply protection fund to which a sum may be credited annually from surplus funds The annual credit may not exceed 5 of the prior years total revenue Interest earned in the fund must remain in the fund and be used solely for the purposes of the fund For the year ended 2008 there was an adjusted Public Utility Commission calculated net income of $255566 and a maximum allowed appropriation of $274988 Due to lack of operating cash the Board of Trustees decided not to appropriate in 2008 By Maine state law the District is allowed to appropriate within one year after the District s year end The Board reserves the right to exercise this option The interest income for the years ended 2008 and 2007 was $9287 and $17483 respectively The cumulative balance of the reserve at December 31 2008 and 2007 was $447426 and $438139 respectively
Mortgage Payment Appropriation
The District appropriates from net income annually an amount equal to the years principal payment on the mortgage Appropriations for the year ended 2008 was $100000 The appropriated mortgage payment balance at December 31 2008 and 2007 was $450000 and $350000 respectively
NOTE 10 - EMPLOYEE RETIREMENT PLAN
Effective july 1 1996 the District became a participant of the Maine State Retirement Systems (MSRS) cost sharing multiple employer consolidated retirement plan Accordingly due to the consolidation details ofthe pension obligation pertaining to the District can no longer be presented Additional information may be obtained from the MSRS
Under the participating local district (PLD) consolidated retirement plan participants contribute 65 of earnable compensation The Districts contribution to the plan is approximately 3 of earnable compensation This amount is either increased or decreased by the amortization of the Districts Initial Unpooled Unfunded Actuarial Liability (IUUAL) over the next 9 years from july 1 2006 The Districts net contributions for the years ended 2008 and 2007 were $44531 and $43160 respectively
Employees participating are eligible for normal retirement upon attaining the age of sixty and fi ve or more years of service or early retirement after compl eting twenty-five or more years of creditable service Vested participants are entitled to a retirement benefit equal to a fraction of the average final compensation multiplied by the years of membership service (discounted for early retirement)
21
2008 Annual Report Page 31
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 11 - INCOME TAXSTATUS
The District qualifies as a tax exempt organization under the provisions of the Internal Revenue code and is not subject to any State or Federal income taxes
N OTE 12 - 7 TEST
Pursuant to Chapter 670 of the Maine Pue regulations a water utility must annually determine if in of any three consecutive years its adjusted net income has equaled or exceeded 7 of the utilityS annual operating expenses This test is calculated by multiplying 7 of the total utility operating expenses which are composed of operation and maintenance expenses depreciation and amortization and taxes other than income taxes
For years ended 2008 and 2007 the Districts adjusted net income did not equal or exceed 7 of its annual operating expenses
NOTE 13 - RISK MANA GEMENT
The District is exposed to various risks of loss related to torts theft of damage to and destruction of assets errors and omissions and natural disasters for which the District carries commercial insurance Based on the coverage provided by commercial insurance purchased the District is not aware of any material actual or potential claim liabilities that should be recorded at December 31 2008 Settled claims have not exceeded insurance coverage for any of the past three fiscal years
Litigation
The District is subject to certain legal proceedings and claims which arise in the normal course of conducting its activities In the opinion of management the District has defensible positions
NOTE 14 - REVENUE FROM OPERA TING LEASES
The District leases various water tank sites to wireless cellular companies under long-term operating leases The leases are primarily five-year terms with consecutive renewal terms Rental increases are generally equal to the change in the CPI index during such year Rental revenues are recognized as earned over the term of the leases For years ended 2008 and 2007 total rental revenue was $253285 and $224054 respectivel y
22
Page 32 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 312008 and 2007
NOTE 15 - OPERA TING LEASE COMMITMENT
The District entered into a five-year agreement to license accounting software equipment and services with an application service provider The agreement expired on June 30 2008 and was renewed for a three-year period which commenced on July 1 2008 Under the agreement the District is obligated to pay minimum annual license fees as follows
Year Amount 2009 $ 60727 2010 60727 2011 30364
License fees for the years ended 2008 and 2007 were $54413 and $48098 respectively
NOTE 16 - PRIOR PERIOD ADJUSTMENT
The District has restated its previously issued 2007 financial statements due to advances for construction in the amount of$I006382 This liability represents many years of accumulation of monies given to the District by customers for projects to be done for them The monies had been used and the projects had been completed The utility assets had been transferred to the District This liability occurred before the adoption of GASB Statement No 34 As a result of the adjustment the 2007 beginning net assets were increased by $1006382
NOTE 17 - SUBSEQUENT EVENT
In preparing these financial statements the District has evaluated events and transactions for potential recognition or disclosure through October 262009 the date the financial statements were available to be issued
Since early 2005 the District has been involved in a series of disputes over its metering policy and system development charge (SOC) as it relates to a large seasonal cottage complex located in the Town of Wells Despite the Maine Public Utility Commissions (MPUC) upholding ofthe Districts metering policy this developer has continued to dispute the calculation ofthe appropriate SDC as it relates to this complex This same developer was an intervenor in the Districts annual Tariffupdate filed in May 2006 This Tariff was subsequently approved on February 7 2008
During 2008 the Maine Supreme Court upheld the Districts individual metering policy and therefore the only matter left to resolve with this issue is for the MPUC to decide on the revised SOC rate filing In January 2009 the District and the developer signed a settlement agreement which formed the basis for a stipulation agreement that has been submitted to the MPUC for inclusion with the SDC filing The Di strict subsequently received $28 633 in the form of additional SDCs from the developer in April 2009 The MP UC approved the new SDC tariffwith an effective date of July 21 2009
23
2008 Annual Report Page 33
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 18 - RECLASSI FICA TIONS
Certain reclassifications have been made to the prior years financial statements to conform to the cun-ent year presentation These reclassifications had no effect on previously reported results of operations or net assets
24
Page 34 2008 Annual Report
KENNEBUNK KENNEBUN KPORT AND WELLS WATER DISTRICT DECEMBER 31 2008 and 2007
SUPPLEMENTARY INFORMATION
Gerry Talbo Roye r Falmollth Mai ll e
2008 Annual Report Page 35
KENNEBUNK KENNEBUNKPORT AND WELLS VATER DISTRICT Schedule 1 SCHEDULES OF CHANGES IN NET ASSETS
YEAR ENDED DECEMBER 312008 (With Comparative Totals for 2007)
Appropriated Water Supply
Protection Funded Debt Fund Contributions (Restated)
Retired Mortgage and Restricted in Aid of 2008 2007 Through Surplus Payment Reserves Construction UnaPEropriated Total Total
BALANCES - BEGINNING OF YEAR $ 12960044 $ 350 000 $ 439148 $ 0 $ 15374845 $ 29124037 $ 28 114927
1et Income Contributions in Aid for Construction Transfer of the 8aJance of Contribution in Aid Cunent Year Loan Pri ncipal Payments Current Year Appropriation
BALANCES - END OF YEAR $
0 0 0
400458 0
13360502 $
0
0 0
JOO OOO 0
450000 $
93 12
0 0 0 0
448460 $
0 282333
(282333) 0 0 0 $
564972
0 282333
(500 45 8)
0 15721 692 $
574284
282333 0 0 0
29980654 $
572376 436734
0 0 0
29 124037
N
Berry Talbot Royer Falmourh Maine
VI
Page 36 2008 Annual Report
Sc hedul e 2
KENNEBlI NK KENNEBUNKPORT AND WE LLS WATER DISTRICT SCHEDULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
2008 2007 SOU RC E AND PUMPING OP ERA nONS
Labor $ 106640 $ I 12706 Office r 74 12 858 1 Pensions and Benefits 82777 8236 5 Purchased Water 23 67 4454 Purchased Power 242 197 2 147 14 Transportation Expense 38 80 383 5 In su rance - Vehicles 697 178 5 Materials and Suppl ies 1868 15 16 Con tractua I Services 20419 56024 Insurance - Workers Compensat ion 3665 3340
Tota l Source an d Pumping Operations 471922 489320
SOURCE AND PUMPING MAINTENANCE Labor 169 5 I 6 14 6957 Officer 11 782 11 189 Pensions and Benefits 131583 107395 Materia ls and Supplies 711 63 711 53 Co ntractu al Services 18 132 45784 Transportation Expense 6 167 5000 Insurance - Veh ic le s 1 108 2328 Insurance - Workers Compensation 5826 4355
Total Source and Pumping Maintenance 415277 394 161
WAT ER TREATMENT EXPENSES Labor 177355 173732 Officer 12328 13228
Pens ions and Benefits 137668 126962 Purchased Power 17500 15891
Materials and Suppli es 23414 196 11
Chemicals 178 805 73900
Contractual Services 20340 18359
Transportation Expe nse 6452 5911
Insu rance - Vehicles 1 159 2752
In surance - Workers Compensat ion 6095 5 149
Tota l Water Treatme nt Expenses 581116 555495
TRANSPORTATION AND DI STRIBUTION EXPENSES - OPERAnONS Labor 351966 32075 3
Officer 24464 24422
Pensi ons and Benefits 273205 234404
Purchased Power 12 00 I 10339
Materials ane Supp li es 75 87 10 673
Conu-actual Services 150 I 1285
Tran sportation Expense 12805 10 914
Insuran ce - Vehi cles 230 I 5080
Insurance - Wo rkers Co mpensatio n 12096 9506
TOla l Tran spo rtati on and Distribution Expenses - Upetat ions 697 926 627 376
Berry 1 Ibol Ro er r tl muul ll ivla lne 26
2008 Annual Report Page 37
Schedule 2 (Continued)
KENNEB UNK KE INEBUNKPORT AN D WELLS WATER DISTRICT SCHED ULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
TRA NSPORTATION AND DlSTR IBlJTJO N EXPENSES - MAINTEN ANCE Labor Oficer Pensions and Benefits Materials and Suppl ies Contractual Services Transportation Expense In su ran ce - Vehicles Insurance - Worke rs Compensation
Total Transportation and Distribution Expenses - Maintenance
$
2008
232048
16128 180 i 22 71269
66011 8442
1517
7975
583512
$
2007
228327
17385 i 66 860 104312
491 37
7769
36 16
6767
584 173
CUSTOMER ACCO UNTS EXP EN SES La bor Officers Pensions and Benefit s Materials and Sup plies Contractual Serv ic es Transpotation Expense Insurance - Vehicles Insurance - Workers Compensat ion
Bad Debt Expense Total Customer Accou nt Expenses
146412
3525 i 79508
4 i 68 8
64369
5327
957 3520
0
377032
136 671
32435
11 4838
37394
67 329
4650
2165
4657
6526 406 665
ADM IN ISTRATIVE AND GENERAL EXPENSES Labor Officers Pens ions and Benefi ts Purchased Power Materials and Supplies Contractual Services Professional Regulation Insu rance - Ge neral Liability Transportation Expense Insurance - Vehicles In surance - Workers Compensation Miscellaneous Expense
Total Administrative and Ge neral Expenses
228650
135678
264422
8834
73607
96966
52707
42416
83 19
1495
11707 20285
945086
229567
130348 244414
8023 7467 1
98996
0 44498
7811
3636
991 2 17753
869629
TOTAL OPER ATING EXPE NS ES $ 407 1871 $ 3926819
Berry Talbo Royer r Imouh ld ~lIlc 27
Page 38 2008 Annual Report
2008 OPERATIONAL REPORT
PERSONNEL
Education
The Districts employees attended several educational meetings and seminars covering many subjects such as
Forklift Safety Hearing Protection Electrical Safety HDPE Piping Systems Confined Space Back Injury Protection AC Systems Program Respiratory Protection Bloodborne Pathogens Water Utility Symposium Trenching amp Excavation Class 52 Pipe Alternatives Field Biological Hazards Certification Exam Review Construction Excavation Hazardous Communication LockoutTagout Training Arc Flash amp Blast Protection Introduction to SCADA Care of Emergency Generators Cross Connection Control Water System Master Planning 2005 National Electrical Code Healthy amp Productive Workplace Personal Protection Equipment Hands on Disinfection with Chlorine Incident Command System (ICS) Cross Connection Control Certification National Incident Management System (NIMS)
SERVICES
New Installations Renewals Total Active Services
183 149 10538
METERI NG
Meters
Number in service at beginning of year 12558 New installations 178 Number in service at end of year 12736
Meters serving seasonal customers are installed in the Spring and after removal during the Fall are tested and repaired as needed then stored for the winter Area plumbers set seasonal meters in a cooperative program along with District personnel which is not only beneficial to the District but to the customer and the plumber as well As a result of the cooperation received from the area plumbers the success of the program has continued
2008 Annual Report Page 39
MAINS
DISTRIBUTION MAINS IN SERVICE (FEET)
SIZE 2007 ADDED RETIRED 2008 Deep 20 66751 2578 69329 Deep 16 86240 684 86924 Deep 12 142867 2721 145588 Deep 10 145845 101 3700 142246 Deep 8 308564 2342 1331 309575 Deep 6 164042 67 6299 157810 Deep 4 18137 125 18262 Surface 4 3801 3801 Deep 3 9310 9310 Surface 3 18122 18122 Deep 2~ 634 634 Surface 2~ 388 388 Deep 2 59481 238 248 59471 Surface 2 26586 240 26346 Deep 1~ 918 918 Surface lYz 7062 7062 Deep lW 3225 3225 Surface lX 3034 3034 Deep 1 10257 10257 Surface 1 20449 240 20689 Deep 2856 2856 Surface 3915 3915
1102484 9096 11818 1099762
GATE VALVES INSTALLED
1 lX 2 4 6 8 10 12 16 20
1 3 3 19 4 8 2
Page 40 2008 Annual Report
2008 MAINS INSTALLED
TOWN LOCATION SIZE MATERIAL LENGTH REMARKS
Kennebunk Alewive Road 8 0 1 2 Main Relay 10 01 2
12 PE 240 12 01 732
Independence Park Dr 8 DI 25
Wilbery Lane 8 DI 185 Main Relocation Port Road 8 DI 3
12 DI 67
High Street 8 DI 120 Main Relocation
Kennebunkport Fishers Lane 16 DI 684 Main Relay
Wells Devito Lane 2 Copper 3 Main Relay 4 PE 125
Orchard Lane 1 PE 240 Seasonal Main Relay
Island Beach Road 6 01 49 Main Relay 8 PVC 226
Ocean Avenue 2 Copper 12 Main Relay 10 DI 45
Webhannet Drive 6 DI 2 Main Relay 10 DI 21
12 DI 732
Post Road (Route One) 20 DI 1235 Main Relay
Avandah Way 8 DI 28
Kimball Lane 8 DI 24
Bourne Lane 10 DI 33
Buzzell Road 8 01 180 Main Extension
Gateway Drive 12 PVC 568 Main Extension
Heritage Drive 12 PVC 382
Harriseckett Road 8 DI 964 Main Extension
Charles Wesley Court 8 PVC 540
Ogunquit Route One 8 DI 36 Main Relay
20 DI 1343
Kings Lane 8 01 6
Belm Lane 6 DI 16
8 DI 3
Kingfield Lane 2 Copper 16
Grasshopper Lane 2 Copper 7
Biddeford Second Street 2 PE 200 Main Extension
TOTAL 9096
2008 Annual Report Page 41
HYDRANTS
During 2008 4 public and 14 private hydrants were insta lled and 0 private hydrants became public making a total of 695 publ ic and 229 private hydrants in t he Districts system
NEW INSTALLATIONS
Town No Ow nership Location
Kennebunk 1 Private Shoppers Vi llage Wells 1 Private Heritage Drive Wells 2 Private Charles Wesley Court Wells 2 Private Sylvan Way Forest Village North Wells 1 Private CVS Pharmacy Wells 7 Private Sea Glass Village Wells 1 Public 208 Post Road
HYDRANT REPLACEMENTS
Town No Ownership Location
Kennebunk 1 Public 103 Brown Street Kennebunk 1 Private Shoppers Village Kennebunk 1 Public Sea Road Kennebunk 1 Public Port Road at Wilbery Lane Kennebunk 1 Public 81 Western Avenue Kennebunk 1 Public 120 Brown Street Wells 1 Public Post Road at Kimball Lane Wells 1 Pu blic Eldridge Road at Webhannet Drive Wells 1 Pu blic Web han net Drive at Donald Lane Wells 1 Public Ocean Avenue at Marsh Street Wells 1 Public Ocean Avenue at Tibbetts Avenue North
Wells 1 Public 215 Ocean Avenue
Wells 1 Public Ocean Avenue at Bourne Avenue Ogunquit 1 Public Captain Thomas Road at Partridge Drive
Ogunquit 1 Public Route One at Kings Lane
HYDRANTS TRANSFERRED FROM PRIVATE TO PU BLIC
Tow n No Ownership Locat ion
None
Page 42 2008 Annual Report
MONTHLY PUMPING RECORDS
Gallons Pumped
Amended 2007 2008
January 49415700 47321300 February 48910100 44812500 March 53842900 49171100 April 55060400 59601800 May 89711500 92797350 June 123139500 118078400 July 152963200 151165700 August 161378650 139932600 September 118087130 104318400 October 88548 100 74069700 November 54764500 54315900 December 50257200 57684000
Subtotal (KKWWD) 1046078800 993268750 (BiddefordSaco) 4176450 323500
TOTAL 1050255250 993592250
MONTHLY SNOW AND RAINFALL
2007 2008 Snow Rain Snow Rain
Inches Inches Inches Inches
January 53 266 170 176
February 203 383 568
March 241 219 222 487
April 259 789 478
May 271 248
June 335 427
July 541 792
August 183 331
September 242 1184
October 463 322
November 09 4 29 485
December 409 161 258 391
Totals 1174 3899 1031 5411
2008 Annual Report Page 31
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 11 - INCOME TAXSTATUS
The District qualifies as a tax exempt organization under the provisions of the Internal Revenue code and is not subject to any State or Federal income taxes
N OTE 12 - 7 TEST
Pursuant to Chapter 670 of the Maine Pue regulations a water utility must annually determine if in of any three consecutive years its adjusted net income has equaled or exceeded 7 of the utilityS annual operating expenses This test is calculated by multiplying 7 of the total utility operating expenses which are composed of operation and maintenance expenses depreciation and amortization and taxes other than income taxes
For years ended 2008 and 2007 the Districts adjusted net income did not equal or exceed 7 of its annual operating expenses
NOTE 13 - RISK MANA GEMENT
The District is exposed to various risks of loss related to torts theft of damage to and destruction of assets errors and omissions and natural disasters for which the District carries commercial insurance Based on the coverage provided by commercial insurance purchased the District is not aware of any material actual or potential claim liabilities that should be recorded at December 31 2008 Settled claims have not exceeded insurance coverage for any of the past three fiscal years
Litigation
The District is subject to certain legal proceedings and claims which arise in the normal course of conducting its activities In the opinion of management the District has defensible positions
NOTE 14 - REVENUE FROM OPERA TING LEASES
The District leases various water tank sites to wireless cellular companies under long-term operating leases The leases are primarily five-year terms with consecutive renewal terms Rental increases are generally equal to the change in the CPI index during such year Rental revenues are recognized as earned over the term of the leases For years ended 2008 and 2007 total rental revenue was $253285 and $224054 respectivel y
22
Page 32 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 312008 and 2007
NOTE 15 - OPERA TING LEASE COMMITMENT
The District entered into a five-year agreement to license accounting software equipment and services with an application service provider The agreement expired on June 30 2008 and was renewed for a three-year period which commenced on July 1 2008 Under the agreement the District is obligated to pay minimum annual license fees as follows
Year Amount 2009 $ 60727 2010 60727 2011 30364
License fees for the years ended 2008 and 2007 were $54413 and $48098 respectively
NOTE 16 - PRIOR PERIOD ADJUSTMENT
The District has restated its previously issued 2007 financial statements due to advances for construction in the amount of$I006382 This liability represents many years of accumulation of monies given to the District by customers for projects to be done for them The monies had been used and the projects had been completed The utility assets had been transferred to the District This liability occurred before the adoption of GASB Statement No 34 As a result of the adjustment the 2007 beginning net assets were increased by $1006382
NOTE 17 - SUBSEQUENT EVENT
In preparing these financial statements the District has evaluated events and transactions for potential recognition or disclosure through October 262009 the date the financial statements were available to be issued
Since early 2005 the District has been involved in a series of disputes over its metering policy and system development charge (SOC) as it relates to a large seasonal cottage complex located in the Town of Wells Despite the Maine Public Utility Commissions (MPUC) upholding ofthe Districts metering policy this developer has continued to dispute the calculation ofthe appropriate SDC as it relates to this complex This same developer was an intervenor in the Districts annual Tariffupdate filed in May 2006 This Tariff was subsequently approved on February 7 2008
During 2008 the Maine Supreme Court upheld the Districts individual metering policy and therefore the only matter left to resolve with this issue is for the MPUC to decide on the revised SOC rate filing In January 2009 the District and the developer signed a settlement agreement which formed the basis for a stipulation agreement that has been submitted to the MPUC for inclusion with the SDC filing The Di strict subsequently received $28 633 in the form of additional SDCs from the developer in April 2009 The MP UC approved the new SDC tariffwith an effective date of July 21 2009
23
2008 Annual Report Page 33
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 18 - RECLASSI FICA TIONS
Certain reclassifications have been made to the prior years financial statements to conform to the cun-ent year presentation These reclassifications had no effect on previously reported results of operations or net assets
24
Page 34 2008 Annual Report
KENNEBUNK KENNEBUN KPORT AND WELLS WATER DISTRICT DECEMBER 31 2008 and 2007
SUPPLEMENTARY INFORMATION
Gerry Talbo Roye r Falmollth Mai ll e
2008 Annual Report Page 35
KENNEBUNK KENNEBUNKPORT AND WELLS VATER DISTRICT Schedule 1 SCHEDULES OF CHANGES IN NET ASSETS
YEAR ENDED DECEMBER 312008 (With Comparative Totals for 2007)
Appropriated Water Supply
Protection Funded Debt Fund Contributions (Restated)
Retired Mortgage and Restricted in Aid of 2008 2007 Through Surplus Payment Reserves Construction UnaPEropriated Total Total
BALANCES - BEGINNING OF YEAR $ 12960044 $ 350 000 $ 439148 $ 0 $ 15374845 $ 29124037 $ 28 114927
1et Income Contributions in Aid for Construction Transfer of the 8aJance of Contribution in Aid Cunent Year Loan Pri ncipal Payments Current Year Appropriation
BALANCES - END OF YEAR $
0 0 0
400458 0
13360502 $
0
0 0
JOO OOO 0
450000 $
93 12
0 0 0 0
448460 $
0 282333
(282333) 0 0 0 $
564972
0 282333
(500 45 8)
0 15721 692 $
574284
282333 0 0 0
29980654 $
572376 436734
0 0 0
29 124037
N
Berry Talbot Royer Falmourh Maine
VI
Page 36 2008 Annual Report
Sc hedul e 2
KENNEBlI NK KENNEBUNKPORT AND WE LLS WATER DISTRICT SCHEDULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
2008 2007 SOU RC E AND PUMPING OP ERA nONS
Labor $ 106640 $ I 12706 Office r 74 12 858 1 Pensions and Benefits 82777 8236 5 Purchased Water 23 67 4454 Purchased Power 242 197 2 147 14 Transportation Expense 38 80 383 5 In su rance - Vehicles 697 178 5 Materials and Suppl ies 1868 15 16 Con tractua I Services 20419 56024 Insurance - Workers Compensat ion 3665 3340
Tota l Source an d Pumping Operations 471922 489320
SOURCE AND PUMPING MAINTENANCE Labor 169 5 I 6 14 6957 Officer 11 782 11 189 Pensions and Benefits 131583 107395 Materia ls and Supplies 711 63 711 53 Co ntractu al Services 18 132 45784 Transportation Expense 6 167 5000 Insurance - Veh ic le s 1 108 2328 Insurance - Workers Compensation 5826 4355
Total Source and Pumping Maintenance 415277 394 161
WAT ER TREATMENT EXPENSES Labor 177355 173732 Officer 12328 13228
Pens ions and Benefits 137668 126962 Purchased Power 17500 15891
Materials and Suppli es 23414 196 11
Chemicals 178 805 73900
Contractual Services 20340 18359
Transportation Expe nse 6452 5911
Insu rance - Vehicles 1 159 2752
In surance - Workers Compensat ion 6095 5 149
Tota l Water Treatme nt Expenses 581116 555495
TRANSPORTATION AND DI STRIBUTION EXPENSES - OPERAnONS Labor 351966 32075 3
Officer 24464 24422
Pensi ons and Benefits 273205 234404
Purchased Power 12 00 I 10339
Materials ane Supp li es 75 87 10 673
Conu-actual Services 150 I 1285
Tran sportation Expense 12805 10 914
Insuran ce - Vehi cles 230 I 5080
Insurance - Wo rkers Co mpensatio n 12096 9506
TOla l Tran spo rtati on and Distribution Expenses - Upetat ions 697 926 627 376
Berry 1 Ibol Ro er r tl muul ll ivla lne 26
2008 Annual Report Page 37
Schedule 2 (Continued)
KENNEB UNK KE INEBUNKPORT AN D WELLS WATER DISTRICT SCHED ULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
TRA NSPORTATION AND DlSTR IBlJTJO N EXPENSES - MAINTEN ANCE Labor Oficer Pensions and Benefits Materials and Suppl ies Contractual Services Transportation Expense In su ran ce - Vehicles Insurance - Worke rs Compensation
Total Transportation and Distribution Expenses - Maintenance
$
2008
232048
16128 180 i 22 71269
66011 8442
1517
7975
583512
$
2007
228327
17385 i 66 860 104312
491 37
7769
36 16
6767
584 173
CUSTOMER ACCO UNTS EXP EN SES La bor Officers Pensions and Benefit s Materials and Sup plies Contractual Serv ic es Transpotation Expense Insurance - Vehicles Insurance - Workers Compensat ion
Bad Debt Expense Total Customer Accou nt Expenses
146412
3525 i 79508
4 i 68 8
64369
5327
957 3520
0
377032
136 671
32435
11 4838
37394
67 329
4650
2165
4657
6526 406 665
ADM IN ISTRATIVE AND GENERAL EXPENSES Labor Officers Pens ions and Benefi ts Purchased Power Materials and Supplies Contractual Services Professional Regulation Insu rance - Ge neral Liability Transportation Expense Insurance - Vehicles In surance - Workers Compensation Miscellaneous Expense
Total Administrative and Ge neral Expenses
228650
135678
264422
8834
73607
96966
52707
42416
83 19
1495
11707 20285
945086
229567
130348 244414
8023 7467 1
98996
0 44498
7811
3636
991 2 17753
869629
TOTAL OPER ATING EXPE NS ES $ 407 1871 $ 3926819
Berry Talbo Royer r Imouh ld ~lIlc 27
Page 38 2008 Annual Report
2008 OPERATIONAL REPORT
PERSONNEL
Education
The Districts employees attended several educational meetings and seminars covering many subjects such as
Forklift Safety Hearing Protection Electrical Safety HDPE Piping Systems Confined Space Back Injury Protection AC Systems Program Respiratory Protection Bloodborne Pathogens Water Utility Symposium Trenching amp Excavation Class 52 Pipe Alternatives Field Biological Hazards Certification Exam Review Construction Excavation Hazardous Communication LockoutTagout Training Arc Flash amp Blast Protection Introduction to SCADA Care of Emergency Generators Cross Connection Control Water System Master Planning 2005 National Electrical Code Healthy amp Productive Workplace Personal Protection Equipment Hands on Disinfection with Chlorine Incident Command System (ICS) Cross Connection Control Certification National Incident Management System (NIMS)
SERVICES
New Installations Renewals Total Active Services
183 149 10538
METERI NG
Meters
Number in service at beginning of year 12558 New installations 178 Number in service at end of year 12736
Meters serving seasonal customers are installed in the Spring and after removal during the Fall are tested and repaired as needed then stored for the winter Area plumbers set seasonal meters in a cooperative program along with District personnel which is not only beneficial to the District but to the customer and the plumber as well As a result of the cooperation received from the area plumbers the success of the program has continued
2008 Annual Report Page 39
MAINS
DISTRIBUTION MAINS IN SERVICE (FEET)
SIZE 2007 ADDED RETIRED 2008 Deep 20 66751 2578 69329 Deep 16 86240 684 86924 Deep 12 142867 2721 145588 Deep 10 145845 101 3700 142246 Deep 8 308564 2342 1331 309575 Deep 6 164042 67 6299 157810 Deep 4 18137 125 18262 Surface 4 3801 3801 Deep 3 9310 9310 Surface 3 18122 18122 Deep 2~ 634 634 Surface 2~ 388 388 Deep 2 59481 238 248 59471 Surface 2 26586 240 26346 Deep 1~ 918 918 Surface lYz 7062 7062 Deep lW 3225 3225 Surface lX 3034 3034 Deep 1 10257 10257 Surface 1 20449 240 20689 Deep 2856 2856 Surface 3915 3915
1102484 9096 11818 1099762
GATE VALVES INSTALLED
1 lX 2 4 6 8 10 12 16 20
1 3 3 19 4 8 2
Page 40 2008 Annual Report
2008 MAINS INSTALLED
TOWN LOCATION SIZE MATERIAL LENGTH REMARKS
Kennebunk Alewive Road 8 0 1 2 Main Relay 10 01 2
12 PE 240 12 01 732
Independence Park Dr 8 DI 25
Wilbery Lane 8 DI 185 Main Relocation Port Road 8 DI 3
12 DI 67
High Street 8 DI 120 Main Relocation
Kennebunkport Fishers Lane 16 DI 684 Main Relay
Wells Devito Lane 2 Copper 3 Main Relay 4 PE 125
Orchard Lane 1 PE 240 Seasonal Main Relay
Island Beach Road 6 01 49 Main Relay 8 PVC 226
Ocean Avenue 2 Copper 12 Main Relay 10 DI 45
Webhannet Drive 6 DI 2 Main Relay 10 DI 21
12 DI 732
Post Road (Route One) 20 DI 1235 Main Relay
Avandah Way 8 DI 28
Kimball Lane 8 DI 24
Bourne Lane 10 DI 33
Buzzell Road 8 01 180 Main Extension
Gateway Drive 12 PVC 568 Main Extension
Heritage Drive 12 PVC 382
Harriseckett Road 8 DI 964 Main Extension
Charles Wesley Court 8 PVC 540
Ogunquit Route One 8 DI 36 Main Relay
20 DI 1343
Kings Lane 8 01 6
Belm Lane 6 DI 16
8 DI 3
Kingfield Lane 2 Copper 16
Grasshopper Lane 2 Copper 7
Biddeford Second Street 2 PE 200 Main Extension
TOTAL 9096
2008 Annual Report Page 41
HYDRANTS
During 2008 4 public and 14 private hydrants were insta lled and 0 private hydrants became public making a total of 695 publ ic and 229 private hydrants in t he Districts system
NEW INSTALLATIONS
Town No Ow nership Location
Kennebunk 1 Private Shoppers Vi llage Wells 1 Private Heritage Drive Wells 2 Private Charles Wesley Court Wells 2 Private Sylvan Way Forest Village North Wells 1 Private CVS Pharmacy Wells 7 Private Sea Glass Village Wells 1 Public 208 Post Road
HYDRANT REPLACEMENTS
Town No Ownership Location
Kennebunk 1 Public 103 Brown Street Kennebunk 1 Private Shoppers Village Kennebunk 1 Public Sea Road Kennebunk 1 Public Port Road at Wilbery Lane Kennebunk 1 Public 81 Western Avenue Kennebunk 1 Public 120 Brown Street Wells 1 Public Post Road at Kimball Lane Wells 1 Pu blic Eldridge Road at Webhannet Drive Wells 1 Pu blic Web han net Drive at Donald Lane Wells 1 Public Ocean Avenue at Marsh Street Wells 1 Public Ocean Avenue at Tibbetts Avenue North
Wells 1 Public 215 Ocean Avenue
Wells 1 Public Ocean Avenue at Bourne Avenue Ogunquit 1 Public Captain Thomas Road at Partridge Drive
Ogunquit 1 Public Route One at Kings Lane
HYDRANTS TRANSFERRED FROM PRIVATE TO PU BLIC
Tow n No Ownership Locat ion
None
Page 42 2008 Annual Report
MONTHLY PUMPING RECORDS
Gallons Pumped
Amended 2007 2008
January 49415700 47321300 February 48910100 44812500 March 53842900 49171100 April 55060400 59601800 May 89711500 92797350 June 123139500 118078400 July 152963200 151165700 August 161378650 139932600 September 118087130 104318400 October 88548 100 74069700 November 54764500 54315900 December 50257200 57684000
Subtotal (KKWWD) 1046078800 993268750 (BiddefordSaco) 4176450 323500
TOTAL 1050255250 993592250
MONTHLY SNOW AND RAINFALL
2007 2008 Snow Rain Snow Rain
Inches Inches Inches Inches
January 53 266 170 176
February 203 383 568
March 241 219 222 487
April 259 789 478
May 271 248
June 335 427
July 541 792
August 183 331
September 242 1184
October 463 322
November 09 4 29 485
December 409 161 258 391
Totals 1174 3899 1031 5411
Page 32 2008 Annual Report
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 312008 and 2007
NOTE 15 - OPERA TING LEASE COMMITMENT
The District entered into a five-year agreement to license accounting software equipment and services with an application service provider The agreement expired on June 30 2008 and was renewed for a three-year period which commenced on July 1 2008 Under the agreement the District is obligated to pay minimum annual license fees as follows
Year Amount 2009 $ 60727 2010 60727 2011 30364
License fees for the years ended 2008 and 2007 were $54413 and $48098 respectively
NOTE 16 - PRIOR PERIOD ADJUSTMENT
The District has restated its previously issued 2007 financial statements due to advances for construction in the amount of$I006382 This liability represents many years of accumulation of monies given to the District by customers for projects to be done for them The monies had been used and the projects had been completed The utility assets had been transferred to the District This liability occurred before the adoption of GASB Statement No 34 As a result of the adjustment the 2007 beginning net assets were increased by $1006382
NOTE 17 - SUBSEQUENT EVENT
In preparing these financial statements the District has evaluated events and transactions for potential recognition or disclosure through October 262009 the date the financial statements were available to be issued
Since early 2005 the District has been involved in a series of disputes over its metering policy and system development charge (SOC) as it relates to a large seasonal cottage complex located in the Town of Wells Despite the Maine Public Utility Commissions (MPUC) upholding ofthe Districts metering policy this developer has continued to dispute the calculation ofthe appropriate SDC as it relates to this complex This same developer was an intervenor in the Districts annual Tariffupdate filed in May 2006 This Tariff was subsequently approved on February 7 2008
During 2008 the Maine Supreme Court upheld the Districts individual metering policy and therefore the only matter left to resolve with this issue is for the MPUC to decide on the revised SOC rate filing In January 2009 the District and the developer signed a settlement agreement which formed the basis for a stipulation agreement that has been submitted to the MPUC for inclusion with the SDC filing The Di strict subsequently received $28 633 in the form of additional SDCs from the developer in April 2009 The MP UC approved the new SDC tariffwith an effective date of July 21 2009
23
2008 Annual Report Page 33
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 18 - RECLASSI FICA TIONS
Certain reclassifications have been made to the prior years financial statements to conform to the cun-ent year presentation These reclassifications had no effect on previously reported results of operations or net assets
24
Page 34 2008 Annual Report
KENNEBUNK KENNEBUN KPORT AND WELLS WATER DISTRICT DECEMBER 31 2008 and 2007
SUPPLEMENTARY INFORMATION
Gerry Talbo Roye r Falmollth Mai ll e
2008 Annual Report Page 35
KENNEBUNK KENNEBUNKPORT AND WELLS VATER DISTRICT Schedule 1 SCHEDULES OF CHANGES IN NET ASSETS
YEAR ENDED DECEMBER 312008 (With Comparative Totals for 2007)
Appropriated Water Supply
Protection Funded Debt Fund Contributions (Restated)
Retired Mortgage and Restricted in Aid of 2008 2007 Through Surplus Payment Reserves Construction UnaPEropriated Total Total
BALANCES - BEGINNING OF YEAR $ 12960044 $ 350 000 $ 439148 $ 0 $ 15374845 $ 29124037 $ 28 114927
1et Income Contributions in Aid for Construction Transfer of the 8aJance of Contribution in Aid Cunent Year Loan Pri ncipal Payments Current Year Appropriation
BALANCES - END OF YEAR $
0 0 0
400458 0
13360502 $
0
0 0
JOO OOO 0
450000 $
93 12
0 0 0 0
448460 $
0 282333
(282333) 0 0 0 $
564972
0 282333
(500 45 8)
0 15721 692 $
574284
282333 0 0 0
29980654 $
572376 436734
0 0 0
29 124037
N
Berry Talbot Royer Falmourh Maine
VI
Page 36 2008 Annual Report
Sc hedul e 2
KENNEBlI NK KENNEBUNKPORT AND WE LLS WATER DISTRICT SCHEDULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
2008 2007 SOU RC E AND PUMPING OP ERA nONS
Labor $ 106640 $ I 12706 Office r 74 12 858 1 Pensions and Benefits 82777 8236 5 Purchased Water 23 67 4454 Purchased Power 242 197 2 147 14 Transportation Expense 38 80 383 5 In su rance - Vehicles 697 178 5 Materials and Suppl ies 1868 15 16 Con tractua I Services 20419 56024 Insurance - Workers Compensat ion 3665 3340
Tota l Source an d Pumping Operations 471922 489320
SOURCE AND PUMPING MAINTENANCE Labor 169 5 I 6 14 6957 Officer 11 782 11 189 Pensions and Benefits 131583 107395 Materia ls and Supplies 711 63 711 53 Co ntractu al Services 18 132 45784 Transportation Expense 6 167 5000 Insurance - Veh ic le s 1 108 2328 Insurance - Workers Compensation 5826 4355
Total Source and Pumping Maintenance 415277 394 161
WAT ER TREATMENT EXPENSES Labor 177355 173732 Officer 12328 13228
Pens ions and Benefits 137668 126962 Purchased Power 17500 15891
Materials and Suppli es 23414 196 11
Chemicals 178 805 73900
Contractual Services 20340 18359
Transportation Expe nse 6452 5911
Insu rance - Vehicles 1 159 2752
In surance - Workers Compensat ion 6095 5 149
Tota l Water Treatme nt Expenses 581116 555495
TRANSPORTATION AND DI STRIBUTION EXPENSES - OPERAnONS Labor 351966 32075 3
Officer 24464 24422
Pensi ons and Benefits 273205 234404
Purchased Power 12 00 I 10339
Materials ane Supp li es 75 87 10 673
Conu-actual Services 150 I 1285
Tran sportation Expense 12805 10 914
Insuran ce - Vehi cles 230 I 5080
Insurance - Wo rkers Co mpensatio n 12096 9506
TOla l Tran spo rtati on and Distribution Expenses - Upetat ions 697 926 627 376
Berry 1 Ibol Ro er r tl muul ll ivla lne 26
2008 Annual Report Page 37
Schedule 2 (Continued)
KENNEB UNK KE INEBUNKPORT AN D WELLS WATER DISTRICT SCHED ULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
TRA NSPORTATION AND DlSTR IBlJTJO N EXPENSES - MAINTEN ANCE Labor Oficer Pensions and Benefits Materials and Suppl ies Contractual Services Transportation Expense In su ran ce - Vehicles Insurance - Worke rs Compensation
Total Transportation and Distribution Expenses - Maintenance
$
2008
232048
16128 180 i 22 71269
66011 8442
1517
7975
583512
$
2007
228327
17385 i 66 860 104312
491 37
7769
36 16
6767
584 173
CUSTOMER ACCO UNTS EXP EN SES La bor Officers Pensions and Benefit s Materials and Sup plies Contractual Serv ic es Transpotation Expense Insurance - Vehicles Insurance - Workers Compensat ion
Bad Debt Expense Total Customer Accou nt Expenses
146412
3525 i 79508
4 i 68 8
64369
5327
957 3520
0
377032
136 671
32435
11 4838
37394
67 329
4650
2165
4657
6526 406 665
ADM IN ISTRATIVE AND GENERAL EXPENSES Labor Officers Pens ions and Benefi ts Purchased Power Materials and Supplies Contractual Services Professional Regulation Insu rance - Ge neral Liability Transportation Expense Insurance - Vehicles In surance - Workers Compensation Miscellaneous Expense
Total Administrative and Ge neral Expenses
228650
135678
264422
8834
73607
96966
52707
42416
83 19
1495
11707 20285
945086
229567
130348 244414
8023 7467 1
98996
0 44498
7811
3636
991 2 17753
869629
TOTAL OPER ATING EXPE NS ES $ 407 1871 $ 3926819
Berry Talbo Royer r Imouh ld ~lIlc 27
Page 38 2008 Annual Report
2008 OPERATIONAL REPORT
PERSONNEL
Education
The Districts employees attended several educational meetings and seminars covering many subjects such as
Forklift Safety Hearing Protection Electrical Safety HDPE Piping Systems Confined Space Back Injury Protection AC Systems Program Respiratory Protection Bloodborne Pathogens Water Utility Symposium Trenching amp Excavation Class 52 Pipe Alternatives Field Biological Hazards Certification Exam Review Construction Excavation Hazardous Communication LockoutTagout Training Arc Flash amp Blast Protection Introduction to SCADA Care of Emergency Generators Cross Connection Control Water System Master Planning 2005 National Electrical Code Healthy amp Productive Workplace Personal Protection Equipment Hands on Disinfection with Chlorine Incident Command System (ICS) Cross Connection Control Certification National Incident Management System (NIMS)
SERVICES
New Installations Renewals Total Active Services
183 149 10538
METERI NG
Meters
Number in service at beginning of year 12558 New installations 178 Number in service at end of year 12736
Meters serving seasonal customers are installed in the Spring and after removal during the Fall are tested and repaired as needed then stored for the winter Area plumbers set seasonal meters in a cooperative program along with District personnel which is not only beneficial to the District but to the customer and the plumber as well As a result of the cooperation received from the area plumbers the success of the program has continued
2008 Annual Report Page 39
MAINS
DISTRIBUTION MAINS IN SERVICE (FEET)
SIZE 2007 ADDED RETIRED 2008 Deep 20 66751 2578 69329 Deep 16 86240 684 86924 Deep 12 142867 2721 145588 Deep 10 145845 101 3700 142246 Deep 8 308564 2342 1331 309575 Deep 6 164042 67 6299 157810 Deep 4 18137 125 18262 Surface 4 3801 3801 Deep 3 9310 9310 Surface 3 18122 18122 Deep 2~ 634 634 Surface 2~ 388 388 Deep 2 59481 238 248 59471 Surface 2 26586 240 26346 Deep 1~ 918 918 Surface lYz 7062 7062 Deep lW 3225 3225 Surface lX 3034 3034 Deep 1 10257 10257 Surface 1 20449 240 20689 Deep 2856 2856 Surface 3915 3915
1102484 9096 11818 1099762
GATE VALVES INSTALLED
1 lX 2 4 6 8 10 12 16 20
1 3 3 19 4 8 2
Page 40 2008 Annual Report
2008 MAINS INSTALLED
TOWN LOCATION SIZE MATERIAL LENGTH REMARKS
Kennebunk Alewive Road 8 0 1 2 Main Relay 10 01 2
12 PE 240 12 01 732
Independence Park Dr 8 DI 25
Wilbery Lane 8 DI 185 Main Relocation Port Road 8 DI 3
12 DI 67
High Street 8 DI 120 Main Relocation
Kennebunkport Fishers Lane 16 DI 684 Main Relay
Wells Devito Lane 2 Copper 3 Main Relay 4 PE 125
Orchard Lane 1 PE 240 Seasonal Main Relay
Island Beach Road 6 01 49 Main Relay 8 PVC 226
Ocean Avenue 2 Copper 12 Main Relay 10 DI 45
Webhannet Drive 6 DI 2 Main Relay 10 DI 21
12 DI 732
Post Road (Route One) 20 DI 1235 Main Relay
Avandah Way 8 DI 28
Kimball Lane 8 DI 24
Bourne Lane 10 DI 33
Buzzell Road 8 01 180 Main Extension
Gateway Drive 12 PVC 568 Main Extension
Heritage Drive 12 PVC 382
Harriseckett Road 8 DI 964 Main Extension
Charles Wesley Court 8 PVC 540
Ogunquit Route One 8 DI 36 Main Relay
20 DI 1343
Kings Lane 8 01 6
Belm Lane 6 DI 16
8 DI 3
Kingfield Lane 2 Copper 16
Grasshopper Lane 2 Copper 7
Biddeford Second Street 2 PE 200 Main Extension
TOTAL 9096
2008 Annual Report Page 41
HYDRANTS
During 2008 4 public and 14 private hydrants were insta lled and 0 private hydrants became public making a total of 695 publ ic and 229 private hydrants in t he Districts system
NEW INSTALLATIONS
Town No Ow nership Location
Kennebunk 1 Private Shoppers Vi llage Wells 1 Private Heritage Drive Wells 2 Private Charles Wesley Court Wells 2 Private Sylvan Way Forest Village North Wells 1 Private CVS Pharmacy Wells 7 Private Sea Glass Village Wells 1 Public 208 Post Road
HYDRANT REPLACEMENTS
Town No Ownership Location
Kennebunk 1 Public 103 Brown Street Kennebunk 1 Private Shoppers Village Kennebunk 1 Public Sea Road Kennebunk 1 Public Port Road at Wilbery Lane Kennebunk 1 Public 81 Western Avenue Kennebunk 1 Public 120 Brown Street Wells 1 Public Post Road at Kimball Lane Wells 1 Pu blic Eldridge Road at Webhannet Drive Wells 1 Pu blic Web han net Drive at Donald Lane Wells 1 Public Ocean Avenue at Marsh Street Wells 1 Public Ocean Avenue at Tibbetts Avenue North
Wells 1 Public 215 Ocean Avenue
Wells 1 Public Ocean Avenue at Bourne Avenue Ogunquit 1 Public Captain Thomas Road at Partridge Drive
Ogunquit 1 Public Route One at Kings Lane
HYDRANTS TRANSFERRED FROM PRIVATE TO PU BLIC
Tow n No Ownership Locat ion
None
Page 42 2008 Annual Report
MONTHLY PUMPING RECORDS
Gallons Pumped
Amended 2007 2008
January 49415700 47321300 February 48910100 44812500 March 53842900 49171100 April 55060400 59601800 May 89711500 92797350 June 123139500 118078400 July 152963200 151165700 August 161378650 139932600 September 118087130 104318400 October 88548 100 74069700 November 54764500 54315900 December 50257200 57684000
Subtotal (KKWWD) 1046078800 993268750 (BiddefordSaco) 4176450 323500
TOTAL 1050255250 993592250
MONTHLY SNOW AND RAINFALL
2007 2008 Snow Rain Snow Rain
Inches Inches Inches Inches
January 53 266 170 176
February 203 383 568
March 241 219 222 487
April 259 789 478
May 271 248
June 335 427
July 541 792
August 183 331
September 242 1184
October 463 322
November 09 4 29 485
December 409 161 258 391
Totals 1174 3899 1031 5411
2008 Annual Report Page 33
KENNEBUNK KENNEBUNKPORT AND WELLS WATER DISTRICT NOTES TO FINANCIAL STATEMENTS
DECEMBER 31 2008 and 2007
NOTE 18 - RECLASSI FICA TIONS
Certain reclassifications have been made to the prior years financial statements to conform to the cun-ent year presentation These reclassifications had no effect on previously reported results of operations or net assets
24
Page 34 2008 Annual Report
KENNEBUNK KENNEBUN KPORT AND WELLS WATER DISTRICT DECEMBER 31 2008 and 2007
SUPPLEMENTARY INFORMATION
Gerry Talbo Roye r Falmollth Mai ll e
2008 Annual Report Page 35
KENNEBUNK KENNEBUNKPORT AND WELLS VATER DISTRICT Schedule 1 SCHEDULES OF CHANGES IN NET ASSETS
YEAR ENDED DECEMBER 312008 (With Comparative Totals for 2007)
Appropriated Water Supply
Protection Funded Debt Fund Contributions (Restated)
Retired Mortgage and Restricted in Aid of 2008 2007 Through Surplus Payment Reserves Construction UnaPEropriated Total Total
BALANCES - BEGINNING OF YEAR $ 12960044 $ 350 000 $ 439148 $ 0 $ 15374845 $ 29124037 $ 28 114927
1et Income Contributions in Aid for Construction Transfer of the 8aJance of Contribution in Aid Cunent Year Loan Pri ncipal Payments Current Year Appropriation
BALANCES - END OF YEAR $
0 0 0
400458 0
13360502 $
0
0 0
JOO OOO 0
450000 $
93 12
0 0 0 0
448460 $
0 282333
(282333) 0 0 0 $
564972
0 282333
(500 45 8)
0 15721 692 $
574284
282333 0 0 0
29980654 $
572376 436734
0 0 0
29 124037
N
Berry Talbot Royer Falmourh Maine
VI
Page 36 2008 Annual Report
Sc hedul e 2
KENNEBlI NK KENNEBUNKPORT AND WE LLS WATER DISTRICT SCHEDULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
2008 2007 SOU RC E AND PUMPING OP ERA nONS
Labor $ 106640 $ I 12706 Office r 74 12 858 1 Pensions and Benefits 82777 8236 5 Purchased Water 23 67 4454 Purchased Power 242 197 2 147 14 Transportation Expense 38 80 383 5 In su rance - Vehicles 697 178 5 Materials and Suppl ies 1868 15 16 Con tractua I Services 20419 56024 Insurance - Workers Compensat ion 3665 3340
Tota l Source an d Pumping Operations 471922 489320
SOURCE AND PUMPING MAINTENANCE Labor 169 5 I 6 14 6957 Officer 11 782 11 189 Pensions and Benefits 131583 107395 Materia ls and Supplies 711 63 711 53 Co ntractu al Services 18 132 45784 Transportation Expense 6 167 5000 Insurance - Veh ic le s 1 108 2328 Insurance - Workers Compensation 5826 4355
Total Source and Pumping Maintenance 415277 394 161
WAT ER TREATMENT EXPENSES Labor 177355 173732 Officer 12328 13228
Pens ions and Benefits 137668 126962 Purchased Power 17500 15891
Materials and Suppli es 23414 196 11
Chemicals 178 805 73900
Contractual Services 20340 18359
Transportation Expe nse 6452 5911
Insu rance - Vehicles 1 159 2752
In surance - Workers Compensat ion 6095 5 149
Tota l Water Treatme nt Expenses 581116 555495
TRANSPORTATION AND DI STRIBUTION EXPENSES - OPERAnONS Labor 351966 32075 3
Officer 24464 24422
Pensi ons and Benefits 273205 234404
Purchased Power 12 00 I 10339
Materials ane Supp li es 75 87 10 673
Conu-actual Services 150 I 1285
Tran sportation Expense 12805 10 914
Insuran ce - Vehi cles 230 I 5080
Insurance - Wo rkers Co mpensatio n 12096 9506
TOla l Tran spo rtati on and Distribution Expenses - Upetat ions 697 926 627 376
Berry 1 Ibol Ro er r tl muul ll ivla lne 26
2008 Annual Report Page 37
Schedule 2 (Continued)
KENNEB UNK KE INEBUNKPORT AN D WELLS WATER DISTRICT SCHED ULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
TRA NSPORTATION AND DlSTR IBlJTJO N EXPENSES - MAINTEN ANCE Labor Oficer Pensions and Benefits Materials and Suppl ies Contractual Services Transportation Expense In su ran ce - Vehicles Insurance - Worke rs Compensation
Total Transportation and Distribution Expenses - Maintenance
$
2008
232048
16128 180 i 22 71269
66011 8442
1517
7975
583512
$
2007
228327
17385 i 66 860 104312
491 37
7769
36 16
6767
584 173
CUSTOMER ACCO UNTS EXP EN SES La bor Officers Pensions and Benefit s Materials and Sup plies Contractual Serv ic es Transpotation Expense Insurance - Vehicles Insurance - Workers Compensat ion
Bad Debt Expense Total Customer Accou nt Expenses
146412
3525 i 79508
4 i 68 8
64369
5327
957 3520
0
377032
136 671
32435
11 4838
37394
67 329
4650
2165
4657
6526 406 665
ADM IN ISTRATIVE AND GENERAL EXPENSES Labor Officers Pens ions and Benefi ts Purchased Power Materials and Supplies Contractual Services Professional Regulation Insu rance - Ge neral Liability Transportation Expense Insurance - Vehicles In surance - Workers Compensation Miscellaneous Expense
Total Administrative and Ge neral Expenses
228650
135678
264422
8834
73607
96966
52707
42416
83 19
1495
11707 20285
945086
229567
130348 244414
8023 7467 1
98996
0 44498
7811
3636
991 2 17753
869629
TOTAL OPER ATING EXPE NS ES $ 407 1871 $ 3926819
Berry Talbo Royer r Imouh ld ~lIlc 27
Page 38 2008 Annual Report
2008 OPERATIONAL REPORT
PERSONNEL
Education
The Districts employees attended several educational meetings and seminars covering many subjects such as
Forklift Safety Hearing Protection Electrical Safety HDPE Piping Systems Confined Space Back Injury Protection AC Systems Program Respiratory Protection Bloodborne Pathogens Water Utility Symposium Trenching amp Excavation Class 52 Pipe Alternatives Field Biological Hazards Certification Exam Review Construction Excavation Hazardous Communication LockoutTagout Training Arc Flash amp Blast Protection Introduction to SCADA Care of Emergency Generators Cross Connection Control Water System Master Planning 2005 National Electrical Code Healthy amp Productive Workplace Personal Protection Equipment Hands on Disinfection with Chlorine Incident Command System (ICS) Cross Connection Control Certification National Incident Management System (NIMS)
SERVICES
New Installations Renewals Total Active Services
183 149 10538
METERI NG
Meters
Number in service at beginning of year 12558 New installations 178 Number in service at end of year 12736
Meters serving seasonal customers are installed in the Spring and after removal during the Fall are tested and repaired as needed then stored for the winter Area plumbers set seasonal meters in a cooperative program along with District personnel which is not only beneficial to the District but to the customer and the plumber as well As a result of the cooperation received from the area plumbers the success of the program has continued
2008 Annual Report Page 39
MAINS
DISTRIBUTION MAINS IN SERVICE (FEET)
SIZE 2007 ADDED RETIRED 2008 Deep 20 66751 2578 69329 Deep 16 86240 684 86924 Deep 12 142867 2721 145588 Deep 10 145845 101 3700 142246 Deep 8 308564 2342 1331 309575 Deep 6 164042 67 6299 157810 Deep 4 18137 125 18262 Surface 4 3801 3801 Deep 3 9310 9310 Surface 3 18122 18122 Deep 2~ 634 634 Surface 2~ 388 388 Deep 2 59481 238 248 59471 Surface 2 26586 240 26346 Deep 1~ 918 918 Surface lYz 7062 7062 Deep lW 3225 3225 Surface lX 3034 3034 Deep 1 10257 10257 Surface 1 20449 240 20689 Deep 2856 2856 Surface 3915 3915
1102484 9096 11818 1099762
GATE VALVES INSTALLED
1 lX 2 4 6 8 10 12 16 20
1 3 3 19 4 8 2
Page 40 2008 Annual Report
2008 MAINS INSTALLED
TOWN LOCATION SIZE MATERIAL LENGTH REMARKS
Kennebunk Alewive Road 8 0 1 2 Main Relay 10 01 2
12 PE 240 12 01 732
Independence Park Dr 8 DI 25
Wilbery Lane 8 DI 185 Main Relocation Port Road 8 DI 3
12 DI 67
High Street 8 DI 120 Main Relocation
Kennebunkport Fishers Lane 16 DI 684 Main Relay
Wells Devito Lane 2 Copper 3 Main Relay 4 PE 125
Orchard Lane 1 PE 240 Seasonal Main Relay
Island Beach Road 6 01 49 Main Relay 8 PVC 226
Ocean Avenue 2 Copper 12 Main Relay 10 DI 45
Webhannet Drive 6 DI 2 Main Relay 10 DI 21
12 DI 732
Post Road (Route One) 20 DI 1235 Main Relay
Avandah Way 8 DI 28
Kimball Lane 8 DI 24
Bourne Lane 10 DI 33
Buzzell Road 8 01 180 Main Extension
Gateway Drive 12 PVC 568 Main Extension
Heritage Drive 12 PVC 382
Harriseckett Road 8 DI 964 Main Extension
Charles Wesley Court 8 PVC 540
Ogunquit Route One 8 DI 36 Main Relay
20 DI 1343
Kings Lane 8 01 6
Belm Lane 6 DI 16
8 DI 3
Kingfield Lane 2 Copper 16
Grasshopper Lane 2 Copper 7
Biddeford Second Street 2 PE 200 Main Extension
TOTAL 9096
2008 Annual Report Page 41
HYDRANTS
During 2008 4 public and 14 private hydrants were insta lled and 0 private hydrants became public making a total of 695 publ ic and 229 private hydrants in t he Districts system
NEW INSTALLATIONS
Town No Ow nership Location
Kennebunk 1 Private Shoppers Vi llage Wells 1 Private Heritage Drive Wells 2 Private Charles Wesley Court Wells 2 Private Sylvan Way Forest Village North Wells 1 Private CVS Pharmacy Wells 7 Private Sea Glass Village Wells 1 Public 208 Post Road
HYDRANT REPLACEMENTS
Town No Ownership Location
Kennebunk 1 Public 103 Brown Street Kennebunk 1 Private Shoppers Village Kennebunk 1 Public Sea Road Kennebunk 1 Public Port Road at Wilbery Lane Kennebunk 1 Public 81 Western Avenue Kennebunk 1 Public 120 Brown Street Wells 1 Public Post Road at Kimball Lane Wells 1 Pu blic Eldridge Road at Webhannet Drive Wells 1 Pu blic Web han net Drive at Donald Lane Wells 1 Public Ocean Avenue at Marsh Street Wells 1 Public Ocean Avenue at Tibbetts Avenue North
Wells 1 Public 215 Ocean Avenue
Wells 1 Public Ocean Avenue at Bourne Avenue Ogunquit 1 Public Captain Thomas Road at Partridge Drive
Ogunquit 1 Public Route One at Kings Lane
HYDRANTS TRANSFERRED FROM PRIVATE TO PU BLIC
Tow n No Ownership Locat ion
None
Page 42 2008 Annual Report
MONTHLY PUMPING RECORDS
Gallons Pumped
Amended 2007 2008
January 49415700 47321300 February 48910100 44812500 March 53842900 49171100 April 55060400 59601800 May 89711500 92797350 June 123139500 118078400 July 152963200 151165700 August 161378650 139932600 September 118087130 104318400 October 88548 100 74069700 November 54764500 54315900 December 50257200 57684000
Subtotal (KKWWD) 1046078800 993268750 (BiddefordSaco) 4176450 323500
TOTAL 1050255250 993592250
MONTHLY SNOW AND RAINFALL
2007 2008 Snow Rain Snow Rain
Inches Inches Inches Inches
January 53 266 170 176
February 203 383 568
March 241 219 222 487
April 259 789 478
May 271 248
June 335 427
July 541 792
August 183 331
September 242 1184
October 463 322
November 09 4 29 485
December 409 161 258 391
Totals 1174 3899 1031 5411
Page 34 2008 Annual Report
KENNEBUNK KENNEBUN KPORT AND WELLS WATER DISTRICT DECEMBER 31 2008 and 2007
SUPPLEMENTARY INFORMATION
Gerry Talbo Roye r Falmollth Mai ll e
2008 Annual Report Page 35
KENNEBUNK KENNEBUNKPORT AND WELLS VATER DISTRICT Schedule 1 SCHEDULES OF CHANGES IN NET ASSETS
YEAR ENDED DECEMBER 312008 (With Comparative Totals for 2007)
Appropriated Water Supply
Protection Funded Debt Fund Contributions (Restated)
Retired Mortgage and Restricted in Aid of 2008 2007 Through Surplus Payment Reserves Construction UnaPEropriated Total Total
BALANCES - BEGINNING OF YEAR $ 12960044 $ 350 000 $ 439148 $ 0 $ 15374845 $ 29124037 $ 28 114927
1et Income Contributions in Aid for Construction Transfer of the 8aJance of Contribution in Aid Cunent Year Loan Pri ncipal Payments Current Year Appropriation
BALANCES - END OF YEAR $
0 0 0
400458 0
13360502 $
0
0 0
JOO OOO 0
450000 $
93 12
0 0 0 0
448460 $
0 282333
(282333) 0 0 0 $
564972
0 282333
(500 45 8)
0 15721 692 $
574284
282333 0 0 0
29980654 $
572376 436734
0 0 0
29 124037
N
Berry Talbot Royer Falmourh Maine
VI
Page 36 2008 Annual Report
Sc hedul e 2
KENNEBlI NK KENNEBUNKPORT AND WE LLS WATER DISTRICT SCHEDULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
2008 2007 SOU RC E AND PUMPING OP ERA nONS
Labor $ 106640 $ I 12706 Office r 74 12 858 1 Pensions and Benefits 82777 8236 5 Purchased Water 23 67 4454 Purchased Power 242 197 2 147 14 Transportation Expense 38 80 383 5 In su rance - Vehicles 697 178 5 Materials and Suppl ies 1868 15 16 Con tractua I Services 20419 56024 Insurance - Workers Compensat ion 3665 3340
Tota l Source an d Pumping Operations 471922 489320
SOURCE AND PUMPING MAINTENANCE Labor 169 5 I 6 14 6957 Officer 11 782 11 189 Pensions and Benefits 131583 107395 Materia ls and Supplies 711 63 711 53 Co ntractu al Services 18 132 45784 Transportation Expense 6 167 5000 Insurance - Veh ic le s 1 108 2328 Insurance - Workers Compensation 5826 4355
Total Source and Pumping Maintenance 415277 394 161
WAT ER TREATMENT EXPENSES Labor 177355 173732 Officer 12328 13228
Pens ions and Benefits 137668 126962 Purchased Power 17500 15891
Materials and Suppli es 23414 196 11
Chemicals 178 805 73900
Contractual Services 20340 18359
Transportation Expe nse 6452 5911
Insu rance - Vehicles 1 159 2752
In surance - Workers Compensat ion 6095 5 149
Tota l Water Treatme nt Expenses 581116 555495
TRANSPORTATION AND DI STRIBUTION EXPENSES - OPERAnONS Labor 351966 32075 3
Officer 24464 24422
Pensi ons and Benefits 273205 234404
Purchased Power 12 00 I 10339
Materials ane Supp li es 75 87 10 673
Conu-actual Services 150 I 1285
Tran sportation Expense 12805 10 914
Insuran ce - Vehi cles 230 I 5080
Insurance - Wo rkers Co mpensatio n 12096 9506
TOla l Tran spo rtati on and Distribution Expenses - Upetat ions 697 926 627 376
Berry 1 Ibol Ro er r tl muul ll ivla lne 26
2008 Annual Report Page 37
Schedule 2 (Continued)
KENNEB UNK KE INEBUNKPORT AN D WELLS WATER DISTRICT SCHED ULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
TRA NSPORTATION AND DlSTR IBlJTJO N EXPENSES - MAINTEN ANCE Labor Oficer Pensions and Benefits Materials and Suppl ies Contractual Services Transportation Expense In su ran ce - Vehicles Insurance - Worke rs Compensation
Total Transportation and Distribution Expenses - Maintenance
$
2008
232048
16128 180 i 22 71269
66011 8442
1517
7975
583512
$
2007
228327
17385 i 66 860 104312
491 37
7769
36 16
6767
584 173
CUSTOMER ACCO UNTS EXP EN SES La bor Officers Pensions and Benefit s Materials and Sup plies Contractual Serv ic es Transpotation Expense Insurance - Vehicles Insurance - Workers Compensat ion
Bad Debt Expense Total Customer Accou nt Expenses
146412
3525 i 79508
4 i 68 8
64369
5327
957 3520
0
377032
136 671
32435
11 4838
37394
67 329
4650
2165
4657
6526 406 665
ADM IN ISTRATIVE AND GENERAL EXPENSES Labor Officers Pens ions and Benefi ts Purchased Power Materials and Supplies Contractual Services Professional Regulation Insu rance - Ge neral Liability Transportation Expense Insurance - Vehicles In surance - Workers Compensation Miscellaneous Expense
Total Administrative and Ge neral Expenses
228650
135678
264422
8834
73607
96966
52707
42416
83 19
1495
11707 20285
945086
229567
130348 244414
8023 7467 1
98996
0 44498
7811
3636
991 2 17753
869629
TOTAL OPER ATING EXPE NS ES $ 407 1871 $ 3926819
Berry Talbo Royer r Imouh ld ~lIlc 27
Page 38 2008 Annual Report
2008 OPERATIONAL REPORT
PERSONNEL
Education
The Districts employees attended several educational meetings and seminars covering many subjects such as
Forklift Safety Hearing Protection Electrical Safety HDPE Piping Systems Confined Space Back Injury Protection AC Systems Program Respiratory Protection Bloodborne Pathogens Water Utility Symposium Trenching amp Excavation Class 52 Pipe Alternatives Field Biological Hazards Certification Exam Review Construction Excavation Hazardous Communication LockoutTagout Training Arc Flash amp Blast Protection Introduction to SCADA Care of Emergency Generators Cross Connection Control Water System Master Planning 2005 National Electrical Code Healthy amp Productive Workplace Personal Protection Equipment Hands on Disinfection with Chlorine Incident Command System (ICS) Cross Connection Control Certification National Incident Management System (NIMS)
SERVICES
New Installations Renewals Total Active Services
183 149 10538
METERI NG
Meters
Number in service at beginning of year 12558 New installations 178 Number in service at end of year 12736
Meters serving seasonal customers are installed in the Spring and after removal during the Fall are tested and repaired as needed then stored for the winter Area plumbers set seasonal meters in a cooperative program along with District personnel which is not only beneficial to the District but to the customer and the plumber as well As a result of the cooperation received from the area plumbers the success of the program has continued
2008 Annual Report Page 39
MAINS
DISTRIBUTION MAINS IN SERVICE (FEET)
SIZE 2007 ADDED RETIRED 2008 Deep 20 66751 2578 69329 Deep 16 86240 684 86924 Deep 12 142867 2721 145588 Deep 10 145845 101 3700 142246 Deep 8 308564 2342 1331 309575 Deep 6 164042 67 6299 157810 Deep 4 18137 125 18262 Surface 4 3801 3801 Deep 3 9310 9310 Surface 3 18122 18122 Deep 2~ 634 634 Surface 2~ 388 388 Deep 2 59481 238 248 59471 Surface 2 26586 240 26346 Deep 1~ 918 918 Surface lYz 7062 7062 Deep lW 3225 3225 Surface lX 3034 3034 Deep 1 10257 10257 Surface 1 20449 240 20689 Deep 2856 2856 Surface 3915 3915
1102484 9096 11818 1099762
GATE VALVES INSTALLED
1 lX 2 4 6 8 10 12 16 20
1 3 3 19 4 8 2
Page 40 2008 Annual Report
2008 MAINS INSTALLED
TOWN LOCATION SIZE MATERIAL LENGTH REMARKS
Kennebunk Alewive Road 8 0 1 2 Main Relay 10 01 2
12 PE 240 12 01 732
Independence Park Dr 8 DI 25
Wilbery Lane 8 DI 185 Main Relocation Port Road 8 DI 3
12 DI 67
High Street 8 DI 120 Main Relocation
Kennebunkport Fishers Lane 16 DI 684 Main Relay
Wells Devito Lane 2 Copper 3 Main Relay 4 PE 125
Orchard Lane 1 PE 240 Seasonal Main Relay
Island Beach Road 6 01 49 Main Relay 8 PVC 226
Ocean Avenue 2 Copper 12 Main Relay 10 DI 45
Webhannet Drive 6 DI 2 Main Relay 10 DI 21
12 DI 732
Post Road (Route One) 20 DI 1235 Main Relay
Avandah Way 8 DI 28
Kimball Lane 8 DI 24
Bourne Lane 10 DI 33
Buzzell Road 8 01 180 Main Extension
Gateway Drive 12 PVC 568 Main Extension
Heritage Drive 12 PVC 382
Harriseckett Road 8 DI 964 Main Extension
Charles Wesley Court 8 PVC 540
Ogunquit Route One 8 DI 36 Main Relay
20 DI 1343
Kings Lane 8 01 6
Belm Lane 6 DI 16
8 DI 3
Kingfield Lane 2 Copper 16
Grasshopper Lane 2 Copper 7
Biddeford Second Street 2 PE 200 Main Extension
TOTAL 9096
2008 Annual Report Page 41
HYDRANTS
During 2008 4 public and 14 private hydrants were insta lled and 0 private hydrants became public making a total of 695 publ ic and 229 private hydrants in t he Districts system
NEW INSTALLATIONS
Town No Ow nership Location
Kennebunk 1 Private Shoppers Vi llage Wells 1 Private Heritage Drive Wells 2 Private Charles Wesley Court Wells 2 Private Sylvan Way Forest Village North Wells 1 Private CVS Pharmacy Wells 7 Private Sea Glass Village Wells 1 Public 208 Post Road
HYDRANT REPLACEMENTS
Town No Ownership Location
Kennebunk 1 Public 103 Brown Street Kennebunk 1 Private Shoppers Village Kennebunk 1 Public Sea Road Kennebunk 1 Public Port Road at Wilbery Lane Kennebunk 1 Public 81 Western Avenue Kennebunk 1 Public 120 Brown Street Wells 1 Public Post Road at Kimball Lane Wells 1 Pu blic Eldridge Road at Webhannet Drive Wells 1 Pu blic Web han net Drive at Donald Lane Wells 1 Public Ocean Avenue at Marsh Street Wells 1 Public Ocean Avenue at Tibbetts Avenue North
Wells 1 Public 215 Ocean Avenue
Wells 1 Public Ocean Avenue at Bourne Avenue Ogunquit 1 Public Captain Thomas Road at Partridge Drive
Ogunquit 1 Public Route One at Kings Lane
HYDRANTS TRANSFERRED FROM PRIVATE TO PU BLIC
Tow n No Ownership Locat ion
None
Page 42 2008 Annual Report
MONTHLY PUMPING RECORDS
Gallons Pumped
Amended 2007 2008
January 49415700 47321300 February 48910100 44812500 March 53842900 49171100 April 55060400 59601800 May 89711500 92797350 June 123139500 118078400 July 152963200 151165700 August 161378650 139932600 September 118087130 104318400 October 88548 100 74069700 November 54764500 54315900 December 50257200 57684000
Subtotal (KKWWD) 1046078800 993268750 (BiddefordSaco) 4176450 323500
TOTAL 1050255250 993592250
MONTHLY SNOW AND RAINFALL
2007 2008 Snow Rain Snow Rain
Inches Inches Inches Inches
January 53 266 170 176
February 203 383 568
March 241 219 222 487
April 259 789 478
May 271 248
June 335 427
July 541 792
August 183 331
September 242 1184
October 463 322
November 09 4 29 485
December 409 161 258 391
Totals 1174 3899 1031 5411
2008 Annual Report Page 35
KENNEBUNK KENNEBUNKPORT AND WELLS VATER DISTRICT Schedule 1 SCHEDULES OF CHANGES IN NET ASSETS
YEAR ENDED DECEMBER 312008 (With Comparative Totals for 2007)
Appropriated Water Supply
Protection Funded Debt Fund Contributions (Restated)
Retired Mortgage and Restricted in Aid of 2008 2007 Through Surplus Payment Reserves Construction UnaPEropriated Total Total
BALANCES - BEGINNING OF YEAR $ 12960044 $ 350 000 $ 439148 $ 0 $ 15374845 $ 29124037 $ 28 114927
1et Income Contributions in Aid for Construction Transfer of the 8aJance of Contribution in Aid Cunent Year Loan Pri ncipal Payments Current Year Appropriation
BALANCES - END OF YEAR $
0 0 0
400458 0
13360502 $
0
0 0
JOO OOO 0
450000 $
93 12
0 0 0 0
448460 $
0 282333
(282333) 0 0 0 $
564972
0 282333
(500 45 8)
0 15721 692 $
574284
282333 0 0 0
29980654 $
572376 436734
0 0 0
29 124037
N
Berry Talbot Royer Falmourh Maine
VI
Page 36 2008 Annual Report
Sc hedul e 2
KENNEBlI NK KENNEBUNKPORT AND WE LLS WATER DISTRICT SCHEDULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
2008 2007 SOU RC E AND PUMPING OP ERA nONS
Labor $ 106640 $ I 12706 Office r 74 12 858 1 Pensions and Benefits 82777 8236 5 Purchased Water 23 67 4454 Purchased Power 242 197 2 147 14 Transportation Expense 38 80 383 5 In su rance - Vehicles 697 178 5 Materials and Suppl ies 1868 15 16 Con tractua I Services 20419 56024 Insurance - Workers Compensat ion 3665 3340
Tota l Source an d Pumping Operations 471922 489320
SOURCE AND PUMPING MAINTENANCE Labor 169 5 I 6 14 6957 Officer 11 782 11 189 Pensions and Benefits 131583 107395 Materia ls and Supplies 711 63 711 53 Co ntractu al Services 18 132 45784 Transportation Expense 6 167 5000 Insurance - Veh ic le s 1 108 2328 Insurance - Workers Compensation 5826 4355
Total Source and Pumping Maintenance 415277 394 161
WAT ER TREATMENT EXPENSES Labor 177355 173732 Officer 12328 13228
Pens ions and Benefits 137668 126962 Purchased Power 17500 15891
Materials and Suppli es 23414 196 11
Chemicals 178 805 73900
Contractual Services 20340 18359
Transportation Expe nse 6452 5911
Insu rance - Vehicles 1 159 2752
In surance - Workers Compensat ion 6095 5 149
Tota l Water Treatme nt Expenses 581116 555495
TRANSPORTATION AND DI STRIBUTION EXPENSES - OPERAnONS Labor 351966 32075 3
Officer 24464 24422
Pensi ons and Benefits 273205 234404
Purchased Power 12 00 I 10339
Materials ane Supp li es 75 87 10 673
Conu-actual Services 150 I 1285
Tran sportation Expense 12805 10 914
Insuran ce - Vehi cles 230 I 5080
Insurance - Wo rkers Co mpensatio n 12096 9506
TOla l Tran spo rtati on and Distribution Expenses - Upetat ions 697 926 627 376
Berry 1 Ibol Ro er r tl muul ll ivla lne 26
2008 Annual Report Page 37
Schedule 2 (Continued)
KENNEB UNK KE INEBUNKPORT AN D WELLS WATER DISTRICT SCHED ULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
TRA NSPORTATION AND DlSTR IBlJTJO N EXPENSES - MAINTEN ANCE Labor Oficer Pensions and Benefits Materials and Suppl ies Contractual Services Transportation Expense In su ran ce - Vehicles Insurance - Worke rs Compensation
Total Transportation and Distribution Expenses - Maintenance
$
2008
232048
16128 180 i 22 71269
66011 8442
1517
7975
583512
$
2007
228327
17385 i 66 860 104312
491 37
7769
36 16
6767
584 173
CUSTOMER ACCO UNTS EXP EN SES La bor Officers Pensions and Benefit s Materials and Sup plies Contractual Serv ic es Transpotation Expense Insurance - Vehicles Insurance - Workers Compensat ion
Bad Debt Expense Total Customer Accou nt Expenses
146412
3525 i 79508
4 i 68 8
64369
5327
957 3520
0
377032
136 671
32435
11 4838
37394
67 329
4650
2165
4657
6526 406 665
ADM IN ISTRATIVE AND GENERAL EXPENSES Labor Officers Pens ions and Benefi ts Purchased Power Materials and Supplies Contractual Services Professional Regulation Insu rance - Ge neral Liability Transportation Expense Insurance - Vehicles In surance - Workers Compensation Miscellaneous Expense
Total Administrative and Ge neral Expenses
228650
135678
264422
8834
73607
96966
52707
42416
83 19
1495
11707 20285
945086
229567
130348 244414
8023 7467 1
98996
0 44498
7811
3636
991 2 17753
869629
TOTAL OPER ATING EXPE NS ES $ 407 1871 $ 3926819
Berry Talbo Royer r Imouh ld ~lIlc 27
Page 38 2008 Annual Report
2008 OPERATIONAL REPORT
PERSONNEL
Education
The Districts employees attended several educational meetings and seminars covering many subjects such as
Forklift Safety Hearing Protection Electrical Safety HDPE Piping Systems Confined Space Back Injury Protection AC Systems Program Respiratory Protection Bloodborne Pathogens Water Utility Symposium Trenching amp Excavation Class 52 Pipe Alternatives Field Biological Hazards Certification Exam Review Construction Excavation Hazardous Communication LockoutTagout Training Arc Flash amp Blast Protection Introduction to SCADA Care of Emergency Generators Cross Connection Control Water System Master Planning 2005 National Electrical Code Healthy amp Productive Workplace Personal Protection Equipment Hands on Disinfection with Chlorine Incident Command System (ICS) Cross Connection Control Certification National Incident Management System (NIMS)
SERVICES
New Installations Renewals Total Active Services
183 149 10538
METERI NG
Meters
Number in service at beginning of year 12558 New installations 178 Number in service at end of year 12736
Meters serving seasonal customers are installed in the Spring and after removal during the Fall are tested and repaired as needed then stored for the winter Area plumbers set seasonal meters in a cooperative program along with District personnel which is not only beneficial to the District but to the customer and the plumber as well As a result of the cooperation received from the area plumbers the success of the program has continued
2008 Annual Report Page 39
MAINS
DISTRIBUTION MAINS IN SERVICE (FEET)
SIZE 2007 ADDED RETIRED 2008 Deep 20 66751 2578 69329 Deep 16 86240 684 86924 Deep 12 142867 2721 145588 Deep 10 145845 101 3700 142246 Deep 8 308564 2342 1331 309575 Deep 6 164042 67 6299 157810 Deep 4 18137 125 18262 Surface 4 3801 3801 Deep 3 9310 9310 Surface 3 18122 18122 Deep 2~ 634 634 Surface 2~ 388 388 Deep 2 59481 238 248 59471 Surface 2 26586 240 26346 Deep 1~ 918 918 Surface lYz 7062 7062 Deep lW 3225 3225 Surface lX 3034 3034 Deep 1 10257 10257 Surface 1 20449 240 20689 Deep 2856 2856 Surface 3915 3915
1102484 9096 11818 1099762
GATE VALVES INSTALLED
1 lX 2 4 6 8 10 12 16 20
1 3 3 19 4 8 2
Page 40 2008 Annual Report
2008 MAINS INSTALLED
TOWN LOCATION SIZE MATERIAL LENGTH REMARKS
Kennebunk Alewive Road 8 0 1 2 Main Relay 10 01 2
12 PE 240 12 01 732
Independence Park Dr 8 DI 25
Wilbery Lane 8 DI 185 Main Relocation Port Road 8 DI 3
12 DI 67
High Street 8 DI 120 Main Relocation
Kennebunkport Fishers Lane 16 DI 684 Main Relay
Wells Devito Lane 2 Copper 3 Main Relay 4 PE 125
Orchard Lane 1 PE 240 Seasonal Main Relay
Island Beach Road 6 01 49 Main Relay 8 PVC 226
Ocean Avenue 2 Copper 12 Main Relay 10 DI 45
Webhannet Drive 6 DI 2 Main Relay 10 DI 21
12 DI 732
Post Road (Route One) 20 DI 1235 Main Relay
Avandah Way 8 DI 28
Kimball Lane 8 DI 24
Bourne Lane 10 DI 33
Buzzell Road 8 01 180 Main Extension
Gateway Drive 12 PVC 568 Main Extension
Heritage Drive 12 PVC 382
Harriseckett Road 8 DI 964 Main Extension
Charles Wesley Court 8 PVC 540
Ogunquit Route One 8 DI 36 Main Relay
20 DI 1343
Kings Lane 8 01 6
Belm Lane 6 DI 16
8 DI 3
Kingfield Lane 2 Copper 16
Grasshopper Lane 2 Copper 7
Biddeford Second Street 2 PE 200 Main Extension
TOTAL 9096
2008 Annual Report Page 41
HYDRANTS
During 2008 4 public and 14 private hydrants were insta lled and 0 private hydrants became public making a total of 695 publ ic and 229 private hydrants in t he Districts system
NEW INSTALLATIONS
Town No Ow nership Location
Kennebunk 1 Private Shoppers Vi llage Wells 1 Private Heritage Drive Wells 2 Private Charles Wesley Court Wells 2 Private Sylvan Way Forest Village North Wells 1 Private CVS Pharmacy Wells 7 Private Sea Glass Village Wells 1 Public 208 Post Road
HYDRANT REPLACEMENTS
Town No Ownership Location
Kennebunk 1 Public 103 Brown Street Kennebunk 1 Private Shoppers Village Kennebunk 1 Public Sea Road Kennebunk 1 Public Port Road at Wilbery Lane Kennebunk 1 Public 81 Western Avenue Kennebunk 1 Public 120 Brown Street Wells 1 Public Post Road at Kimball Lane Wells 1 Pu blic Eldridge Road at Webhannet Drive Wells 1 Pu blic Web han net Drive at Donald Lane Wells 1 Public Ocean Avenue at Marsh Street Wells 1 Public Ocean Avenue at Tibbetts Avenue North
Wells 1 Public 215 Ocean Avenue
Wells 1 Public Ocean Avenue at Bourne Avenue Ogunquit 1 Public Captain Thomas Road at Partridge Drive
Ogunquit 1 Public Route One at Kings Lane
HYDRANTS TRANSFERRED FROM PRIVATE TO PU BLIC
Tow n No Ownership Locat ion
None
Page 42 2008 Annual Report
MONTHLY PUMPING RECORDS
Gallons Pumped
Amended 2007 2008
January 49415700 47321300 February 48910100 44812500 March 53842900 49171100 April 55060400 59601800 May 89711500 92797350 June 123139500 118078400 July 152963200 151165700 August 161378650 139932600 September 118087130 104318400 October 88548 100 74069700 November 54764500 54315900 December 50257200 57684000
Subtotal (KKWWD) 1046078800 993268750 (BiddefordSaco) 4176450 323500
TOTAL 1050255250 993592250
MONTHLY SNOW AND RAINFALL
2007 2008 Snow Rain Snow Rain
Inches Inches Inches Inches
January 53 266 170 176
February 203 383 568
March 241 219 222 487
April 259 789 478
May 271 248
June 335 427
July 541 792
August 183 331
September 242 1184
October 463 322
November 09 4 29 485
December 409 161 258 391
Totals 1174 3899 1031 5411
Page 36 2008 Annual Report
Sc hedul e 2
KENNEBlI NK KENNEBUNKPORT AND WE LLS WATER DISTRICT SCHEDULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
2008 2007 SOU RC E AND PUMPING OP ERA nONS
Labor $ 106640 $ I 12706 Office r 74 12 858 1 Pensions and Benefits 82777 8236 5 Purchased Water 23 67 4454 Purchased Power 242 197 2 147 14 Transportation Expense 38 80 383 5 In su rance - Vehicles 697 178 5 Materials and Suppl ies 1868 15 16 Con tractua I Services 20419 56024 Insurance - Workers Compensat ion 3665 3340
Tota l Source an d Pumping Operations 471922 489320
SOURCE AND PUMPING MAINTENANCE Labor 169 5 I 6 14 6957 Officer 11 782 11 189 Pensions and Benefits 131583 107395 Materia ls and Supplies 711 63 711 53 Co ntractu al Services 18 132 45784 Transportation Expense 6 167 5000 Insurance - Veh ic le s 1 108 2328 Insurance - Workers Compensation 5826 4355
Total Source and Pumping Maintenance 415277 394 161
WAT ER TREATMENT EXPENSES Labor 177355 173732 Officer 12328 13228
Pens ions and Benefits 137668 126962 Purchased Power 17500 15891
Materials and Suppli es 23414 196 11
Chemicals 178 805 73900
Contractual Services 20340 18359
Transportation Expe nse 6452 5911
Insu rance - Vehicles 1 159 2752
In surance - Workers Compensat ion 6095 5 149
Tota l Water Treatme nt Expenses 581116 555495
TRANSPORTATION AND DI STRIBUTION EXPENSES - OPERAnONS Labor 351966 32075 3
Officer 24464 24422
Pensi ons and Benefits 273205 234404
Purchased Power 12 00 I 10339
Materials ane Supp li es 75 87 10 673
Conu-actual Services 150 I 1285
Tran sportation Expense 12805 10 914
Insuran ce - Vehi cles 230 I 5080
Insurance - Wo rkers Co mpensatio n 12096 9506
TOla l Tran spo rtati on and Distribution Expenses - Upetat ions 697 926 627 376
Berry 1 Ibol Ro er r tl muul ll ivla lne 26
2008 Annual Report Page 37
Schedule 2 (Continued)
KENNEB UNK KE INEBUNKPORT AN D WELLS WATER DISTRICT SCHED ULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
TRA NSPORTATION AND DlSTR IBlJTJO N EXPENSES - MAINTEN ANCE Labor Oficer Pensions and Benefits Materials and Suppl ies Contractual Services Transportation Expense In su ran ce - Vehicles Insurance - Worke rs Compensation
Total Transportation and Distribution Expenses - Maintenance
$
2008
232048
16128 180 i 22 71269
66011 8442
1517
7975
583512
$
2007
228327
17385 i 66 860 104312
491 37
7769
36 16
6767
584 173
CUSTOMER ACCO UNTS EXP EN SES La bor Officers Pensions and Benefit s Materials and Sup plies Contractual Serv ic es Transpotation Expense Insurance - Vehicles Insurance - Workers Compensat ion
Bad Debt Expense Total Customer Accou nt Expenses
146412
3525 i 79508
4 i 68 8
64369
5327
957 3520
0
377032
136 671
32435
11 4838
37394
67 329
4650
2165
4657
6526 406 665
ADM IN ISTRATIVE AND GENERAL EXPENSES Labor Officers Pens ions and Benefi ts Purchased Power Materials and Supplies Contractual Services Professional Regulation Insu rance - Ge neral Liability Transportation Expense Insurance - Vehicles In surance - Workers Compensation Miscellaneous Expense
Total Administrative and Ge neral Expenses
228650
135678
264422
8834
73607
96966
52707
42416
83 19
1495
11707 20285
945086
229567
130348 244414
8023 7467 1
98996
0 44498
7811
3636
991 2 17753
869629
TOTAL OPER ATING EXPE NS ES $ 407 1871 $ 3926819
Berry Talbo Royer r Imouh ld ~lIlc 27
Page 38 2008 Annual Report
2008 OPERATIONAL REPORT
PERSONNEL
Education
The Districts employees attended several educational meetings and seminars covering many subjects such as
Forklift Safety Hearing Protection Electrical Safety HDPE Piping Systems Confined Space Back Injury Protection AC Systems Program Respiratory Protection Bloodborne Pathogens Water Utility Symposium Trenching amp Excavation Class 52 Pipe Alternatives Field Biological Hazards Certification Exam Review Construction Excavation Hazardous Communication LockoutTagout Training Arc Flash amp Blast Protection Introduction to SCADA Care of Emergency Generators Cross Connection Control Water System Master Planning 2005 National Electrical Code Healthy amp Productive Workplace Personal Protection Equipment Hands on Disinfection with Chlorine Incident Command System (ICS) Cross Connection Control Certification National Incident Management System (NIMS)
SERVICES
New Installations Renewals Total Active Services
183 149 10538
METERI NG
Meters
Number in service at beginning of year 12558 New installations 178 Number in service at end of year 12736
Meters serving seasonal customers are installed in the Spring and after removal during the Fall are tested and repaired as needed then stored for the winter Area plumbers set seasonal meters in a cooperative program along with District personnel which is not only beneficial to the District but to the customer and the plumber as well As a result of the cooperation received from the area plumbers the success of the program has continued
2008 Annual Report Page 39
MAINS
DISTRIBUTION MAINS IN SERVICE (FEET)
SIZE 2007 ADDED RETIRED 2008 Deep 20 66751 2578 69329 Deep 16 86240 684 86924 Deep 12 142867 2721 145588 Deep 10 145845 101 3700 142246 Deep 8 308564 2342 1331 309575 Deep 6 164042 67 6299 157810 Deep 4 18137 125 18262 Surface 4 3801 3801 Deep 3 9310 9310 Surface 3 18122 18122 Deep 2~ 634 634 Surface 2~ 388 388 Deep 2 59481 238 248 59471 Surface 2 26586 240 26346 Deep 1~ 918 918 Surface lYz 7062 7062 Deep lW 3225 3225 Surface lX 3034 3034 Deep 1 10257 10257 Surface 1 20449 240 20689 Deep 2856 2856 Surface 3915 3915
1102484 9096 11818 1099762
GATE VALVES INSTALLED
1 lX 2 4 6 8 10 12 16 20
1 3 3 19 4 8 2
Page 40 2008 Annual Report
2008 MAINS INSTALLED
TOWN LOCATION SIZE MATERIAL LENGTH REMARKS
Kennebunk Alewive Road 8 0 1 2 Main Relay 10 01 2
12 PE 240 12 01 732
Independence Park Dr 8 DI 25
Wilbery Lane 8 DI 185 Main Relocation Port Road 8 DI 3
12 DI 67
High Street 8 DI 120 Main Relocation
Kennebunkport Fishers Lane 16 DI 684 Main Relay
Wells Devito Lane 2 Copper 3 Main Relay 4 PE 125
Orchard Lane 1 PE 240 Seasonal Main Relay
Island Beach Road 6 01 49 Main Relay 8 PVC 226
Ocean Avenue 2 Copper 12 Main Relay 10 DI 45
Webhannet Drive 6 DI 2 Main Relay 10 DI 21
12 DI 732
Post Road (Route One) 20 DI 1235 Main Relay
Avandah Way 8 DI 28
Kimball Lane 8 DI 24
Bourne Lane 10 DI 33
Buzzell Road 8 01 180 Main Extension
Gateway Drive 12 PVC 568 Main Extension
Heritage Drive 12 PVC 382
Harriseckett Road 8 DI 964 Main Extension
Charles Wesley Court 8 PVC 540
Ogunquit Route One 8 DI 36 Main Relay
20 DI 1343
Kings Lane 8 01 6
Belm Lane 6 DI 16
8 DI 3
Kingfield Lane 2 Copper 16
Grasshopper Lane 2 Copper 7
Biddeford Second Street 2 PE 200 Main Extension
TOTAL 9096
2008 Annual Report Page 41
HYDRANTS
During 2008 4 public and 14 private hydrants were insta lled and 0 private hydrants became public making a total of 695 publ ic and 229 private hydrants in t he Districts system
NEW INSTALLATIONS
Town No Ow nership Location
Kennebunk 1 Private Shoppers Vi llage Wells 1 Private Heritage Drive Wells 2 Private Charles Wesley Court Wells 2 Private Sylvan Way Forest Village North Wells 1 Private CVS Pharmacy Wells 7 Private Sea Glass Village Wells 1 Public 208 Post Road
HYDRANT REPLACEMENTS
Town No Ownership Location
Kennebunk 1 Public 103 Brown Street Kennebunk 1 Private Shoppers Village Kennebunk 1 Public Sea Road Kennebunk 1 Public Port Road at Wilbery Lane Kennebunk 1 Public 81 Western Avenue Kennebunk 1 Public 120 Brown Street Wells 1 Public Post Road at Kimball Lane Wells 1 Pu blic Eldridge Road at Webhannet Drive Wells 1 Pu blic Web han net Drive at Donald Lane Wells 1 Public Ocean Avenue at Marsh Street Wells 1 Public Ocean Avenue at Tibbetts Avenue North
Wells 1 Public 215 Ocean Avenue
Wells 1 Public Ocean Avenue at Bourne Avenue Ogunquit 1 Public Captain Thomas Road at Partridge Drive
Ogunquit 1 Public Route One at Kings Lane
HYDRANTS TRANSFERRED FROM PRIVATE TO PU BLIC
Tow n No Ownership Locat ion
None
Page 42 2008 Annual Report
MONTHLY PUMPING RECORDS
Gallons Pumped
Amended 2007 2008
January 49415700 47321300 February 48910100 44812500 March 53842900 49171100 April 55060400 59601800 May 89711500 92797350 June 123139500 118078400 July 152963200 151165700 August 161378650 139932600 September 118087130 104318400 October 88548 100 74069700 November 54764500 54315900 December 50257200 57684000
Subtotal (KKWWD) 1046078800 993268750 (BiddefordSaco) 4176450 323500
TOTAL 1050255250 993592250
MONTHLY SNOW AND RAINFALL
2007 2008 Snow Rain Snow Rain
Inches Inches Inches Inches
January 53 266 170 176
February 203 383 568
March 241 219 222 487
April 259 789 478
May 271 248
June 335 427
July 541 792
August 183 331
September 242 1184
October 463 322
November 09 4 29 485
December 409 161 258 391
Totals 1174 3899 1031 5411
2008 Annual Report Page 37
Schedule 2 (Continued)
KENNEB UNK KE INEBUNKPORT AN D WELLS WATER DISTRICT SCHED ULES OF OPERATING EXPENSES
YEARS ENDE D DECEMBER 31
TRA NSPORTATION AND DlSTR IBlJTJO N EXPENSES - MAINTEN ANCE Labor Oficer Pensions and Benefits Materials and Suppl ies Contractual Services Transportation Expense In su ran ce - Vehicles Insurance - Worke rs Compensation
Total Transportation and Distribution Expenses - Maintenance
$
2008
232048
16128 180 i 22 71269
66011 8442
1517
7975
583512
$
2007
228327
17385 i 66 860 104312
491 37
7769
36 16
6767
584 173
CUSTOMER ACCO UNTS EXP EN SES La bor Officers Pensions and Benefit s Materials and Sup plies Contractual Serv ic es Transpotation Expense Insurance - Vehicles Insurance - Workers Compensat ion
Bad Debt Expense Total Customer Accou nt Expenses
146412
3525 i 79508
4 i 68 8
64369
5327
957 3520
0
377032
136 671
32435
11 4838
37394
67 329
4650
2165
4657
6526 406 665
ADM IN ISTRATIVE AND GENERAL EXPENSES Labor Officers Pens ions and Benefi ts Purchased Power Materials and Supplies Contractual Services Professional Regulation Insu rance - Ge neral Liability Transportation Expense Insurance - Vehicles In surance - Workers Compensation Miscellaneous Expense
Total Administrative and Ge neral Expenses
228650
135678
264422
8834
73607
96966
52707
42416
83 19
1495
11707 20285
945086
229567
130348 244414
8023 7467 1
98996
0 44498
7811
3636
991 2 17753
869629
TOTAL OPER ATING EXPE NS ES $ 407 1871 $ 3926819
Berry Talbo Royer r Imouh ld ~lIlc 27
Page 38 2008 Annual Report
2008 OPERATIONAL REPORT
PERSONNEL
Education
The Districts employees attended several educational meetings and seminars covering many subjects such as
Forklift Safety Hearing Protection Electrical Safety HDPE Piping Systems Confined Space Back Injury Protection AC Systems Program Respiratory Protection Bloodborne Pathogens Water Utility Symposium Trenching amp Excavation Class 52 Pipe Alternatives Field Biological Hazards Certification Exam Review Construction Excavation Hazardous Communication LockoutTagout Training Arc Flash amp Blast Protection Introduction to SCADA Care of Emergency Generators Cross Connection Control Water System Master Planning 2005 National Electrical Code Healthy amp Productive Workplace Personal Protection Equipment Hands on Disinfection with Chlorine Incident Command System (ICS) Cross Connection Control Certification National Incident Management System (NIMS)
SERVICES
New Installations Renewals Total Active Services
183 149 10538
METERI NG
Meters
Number in service at beginning of year 12558 New installations 178 Number in service at end of year 12736
Meters serving seasonal customers are installed in the Spring and after removal during the Fall are tested and repaired as needed then stored for the winter Area plumbers set seasonal meters in a cooperative program along with District personnel which is not only beneficial to the District but to the customer and the plumber as well As a result of the cooperation received from the area plumbers the success of the program has continued
2008 Annual Report Page 39
MAINS
DISTRIBUTION MAINS IN SERVICE (FEET)
SIZE 2007 ADDED RETIRED 2008 Deep 20 66751 2578 69329 Deep 16 86240 684 86924 Deep 12 142867 2721 145588 Deep 10 145845 101 3700 142246 Deep 8 308564 2342 1331 309575 Deep 6 164042 67 6299 157810 Deep 4 18137 125 18262 Surface 4 3801 3801 Deep 3 9310 9310 Surface 3 18122 18122 Deep 2~ 634 634 Surface 2~ 388 388 Deep 2 59481 238 248 59471 Surface 2 26586 240 26346 Deep 1~ 918 918 Surface lYz 7062 7062 Deep lW 3225 3225 Surface lX 3034 3034 Deep 1 10257 10257 Surface 1 20449 240 20689 Deep 2856 2856 Surface 3915 3915
1102484 9096 11818 1099762
GATE VALVES INSTALLED
1 lX 2 4 6 8 10 12 16 20
1 3 3 19 4 8 2
Page 40 2008 Annual Report
2008 MAINS INSTALLED
TOWN LOCATION SIZE MATERIAL LENGTH REMARKS
Kennebunk Alewive Road 8 0 1 2 Main Relay 10 01 2
12 PE 240 12 01 732
Independence Park Dr 8 DI 25
Wilbery Lane 8 DI 185 Main Relocation Port Road 8 DI 3
12 DI 67
High Street 8 DI 120 Main Relocation
Kennebunkport Fishers Lane 16 DI 684 Main Relay
Wells Devito Lane 2 Copper 3 Main Relay 4 PE 125
Orchard Lane 1 PE 240 Seasonal Main Relay
Island Beach Road 6 01 49 Main Relay 8 PVC 226
Ocean Avenue 2 Copper 12 Main Relay 10 DI 45
Webhannet Drive 6 DI 2 Main Relay 10 DI 21
12 DI 732
Post Road (Route One) 20 DI 1235 Main Relay
Avandah Way 8 DI 28
Kimball Lane 8 DI 24
Bourne Lane 10 DI 33
Buzzell Road 8 01 180 Main Extension
Gateway Drive 12 PVC 568 Main Extension
Heritage Drive 12 PVC 382
Harriseckett Road 8 DI 964 Main Extension
Charles Wesley Court 8 PVC 540
Ogunquit Route One 8 DI 36 Main Relay
20 DI 1343
Kings Lane 8 01 6
Belm Lane 6 DI 16
8 DI 3
Kingfield Lane 2 Copper 16
Grasshopper Lane 2 Copper 7
Biddeford Second Street 2 PE 200 Main Extension
TOTAL 9096
2008 Annual Report Page 41
HYDRANTS
During 2008 4 public and 14 private hydrants were insta lled and 0 private hydrants became public making a total of 695 publ ic and 229 private hydrants in t he Districts system
NEW INSTALLATIONS
Town No Ow nership Location
Kennebunk 1 Private Shoppers Vi llage Wells 1 Private Heritage Drive Wells 2 Private Charles Wesley Court Wells 2 Private Sylvan Way Forest Village North Wells 1 Private CVS Pharmacy Wells 7 Private Sea Glass Village Wells 1 Public 208 Post Road
HYDRANT REPLACEMENTS
Town No Ownership Location
Kennebunk 1 Public 103 Brown Street Kennebunk 1 Private Shoppers Village Kennebunk 1 Public Sea Road Kennebunk 1 Public Port Road at Wilbery Lane Kennebunk 1 Public 81 Western Avenue Kennebunk 1 Public 120 Brown Street Wells 1 Public Post Road at Kimball Lane Wells 1 Pu blic Eldridge Road at Webhannet Drive Wells 1 Pu blic Web han net Drive at Donald Lane Wells 1 Public Ocean Avenue at Marsh Street Wells 1 Public Ocean Avenue at Tibbetts Avenue North
Wells 1 Public 215 Ocean Avenue
Wells 1 Public Ocean Avenue at Bourne Avenue Ogunquit 1 Public Captain Thomas Road at Partridge Drive
Ogunquit 1 Public Route One at Kings Lane
HYDRANTS TRANSFERRED FROM PRIVATE TO PU BLIC
Tow n No Ownership Locat ion
None
Page 42 2008 Annual Report
MONTHLY PUMPING RECORDS
Gallons Pumped
Amended 2007 2008
January 49415700 47321300 February 48910100 44812500 March 53842900 49171100 April 55060400 59601800 May 89711500 92797350 June 123139500 118078400 July 152963200 151165700 August 161378650 139932600 September 118087130 104318400 October 88548 100 74069700 November 54764500 54315900 December 50257200 57684000
Subtotal (KKWWD) 1046078800 993268750 (BiddefordSaco) 4176450 323500
TOTAL 1050255250 993592250
MONTHLY SNOW AND RAINFALL
2007 2008 Snow Rain Snow Rain
Inches Inches Inches Inches
January 53 266 170 176
February 203 383 568
March 241 219 222 487
April 259 789 478
May 271 248
June 335 427
July 541 792
August 183 331
September 242 1184
October 463 322
November 09 4 29 485
December 409 161 258 391
Totals 1174 3899 1031 5411
Page 38 2008 Annual Report
2008 OPERATIONAL REPORT
PERSONNEL
Education
The Districts employees attended several educational meetings and seminars covering many subjects such as
Forklift Safety Hearing Protection Electrical Safety HDPE Piping Systems Confined Space Back Injury Protection AC Systems Program Respiratory Protection Bloodborne Pathogens Water Utility Symposium Trenching amp Excavation Class 52 Pipe Alternatives Field Biological Hazards Certification Exam Review Construction Excavation Hazardous Communication LockoutTagout Training Arc Flash amp Blast Protection Introduction to SCADA Care of Emergency Generators Cross Connection Control Water System Master Planning 2005 National Electrical Code Healthy amp Productive Workplace Personal Protection Equipment Hands on Disinfection with Chlorine Incident Command System (ICS) Cross Connection Control Certification National Incident Management System (NIMS)
SERVICES
New Installations Renewals Total Active Services
183 149 10538
METERI NG
Meters
Number in service at beginning of year 12558 New installations 178 Number in service at end of year 12736
Meters serving seasonal customers are installed in the Spring and after removal during the Fall are tested and repaired as needed then stored for the winter Area plumbers set seasonal meters in a cooperative program along with District personnel which is not only beneficial to the District but to the customer and the plumber as well As a result of the cooperation received from the area plumbers the success of the program has continued
2008 Annual Report Page 39
MAINS
DISTRIBUTION MAINS IN SERVICE (FEET)
SIZE 2007 ADDED RETIRED 2008 Deep 20 66751 2578 69329 Deep 16 86240 684 86924 Deep 12 142867 2721 145588 Deep 10 145845 101 3700 142246 Deep 8 308564 2342 1331 309575 Deep 6 164042 67 6299 157810 Deep 4 18137 125 18262 Surface 4 3801 3801 Deep 3 9310 9310 Surface 3 18122 18122 Deep 2~ 634 634 Surface 2~ 388 388 Deep 2 59481 238 248 59471 Surface 2 26586 240 26346 Deep 1~ 918 918 Surface lYz 7062 7062 Deep lW 3225 3225 Surface lX 3034 3034 Deep 1 10257 10257 Surface 1 20449 240 20689 Deep 2856 2856 Surface 3915 3915
1102484 9096 11818 1099762
GATE VALVES INSTALLED
1 lX 2 4 6 8 10 12 16 20
1 3 3 19 4 8 2
Page 40 2008 Annual Report
2008 MAINS INSTALLED
TOWN LOCATION SIZE MATERIAL LENGTH REMARKS
Kennebunk Alewive Road 8 0 1 2 Main Relay 10 01 2
12 PE 240 12 01 732
Independence Park Dr 8 DI 25
Wilbery Lane 8 DI 185 Main Relocation Port Road 8 DI 3
12 DI 67
High Street 8 DI 120 Main Relocation
Kennebunkport Fishers Lane 16 DI 684 Main Relay
Wells Devito Lane 2 Copper 3 Main Relay 4 PE 125
Orchard Lane 1 PE 240 Seasonal Main Relay
Island Beach Road 6 01 49 Main Relay 8 PVC 226
Ocean Avenue 2 Copper 12 Main Relay 10 DI 45
Webhannet Drive 6 DI 2 Main Relay 10 DI 21
12 DI 732
Post Road (Route One) 20 DI 1235 Main Relay
Avandah Way 8 DI 28
Kimball Lane 8 DI 24
Bourne Lane 10 DI 33
Buzzell Road 8 01 180 Main Extension
Gateway Drive 12 PVC 568 Main Extension
Heritage Drive 12 PVC 382
Harriseckett Road 8 DI 964 Main Extension
Charles Wesley Court 8 PVC 540
Ogunquit Route One 8 DI 36 Main Relay
20 DI 1343
Kings Lane 8 01 6
Belm Lane 6 DI 16
8 DI 3
Kingfield Lane 2 Copper 16
Grasshopper Lane 2 Copper 7
Biddeford Second Street 2 PE 200 Main Extension
TOTAL 9096
2008 Annual Report Page 41
HYDRANTS
During 2008 4 public and 14 private hydrants were insta lled and 0 private hydrants became public making a total of 695 publ ic and 229 private hydrants in t he Districts system
NEW INSTALLATIONS
Town No Ow nership Location
Kennebunk 1 Private Shoppers Vi llage Wells 1 Private Heritage Drive Wells 2 Private Charles Wesley Court Wells 2 Private Sylvan Way Forest Village North Wells 1 Private CVS Pharmacy Wells 7 Private Sea Glass Village Wells 1 Public 208 Post Road
HYDRANT REPLACEMENTS
Town No Ownership Location
Kennebunk 1 Public 103 Brown Street Kennebunk 1 Private Shoppers Village Kennebunk 1 Public Sea Road Kennebunk 1 Public Port Road at Wilbery Lane Kennebunk 1 Public 81 Western Avenue Kennebunk 1 Public 120 Brown Street Wells 1 Public Post Road at Kimball Lane Wells 1 Pu blic Eldridge Road at Webhannet Drive Wells 1 Pu blic Web han net Drive at Donald Lane Wells 1 Public Ocean Avenue at Marsh Street Wells 1 Public Ocean Avenue at Tibbetts Avenue North
Wells 1 Public 215 Ocean Avenue
Wells 1 Public Ocean Avenue at Bourne Avenue Ogunquit 1 Public Captain Thomas Road at Partridge Drive
Ogunquit 1 Public Route One at Kings Lane
HYDRANTS TRANSFERRED FROM PRIVATE TO PU BLIC
Tow n No Ownership Locat ion
None
Page 42 2008 Annual Report
MONTHLY PUMPING RECORDS
Gallons Pumped
Amended 2007 2008
January 49415700 47321300 February 48910100 44812500 March 53842900 49171100 April 55060400 59601800 May 89711500 92797350 June 123139500 118078400 July 152963200 151165700 August 161378650 139932600 September 118087130 104318400 October 88548 100 74069700 November 54764500 54315900 December 50257200 57684000
Subtotal (KKWWD) 1046078800 993268750 (BiddefordSaco) 4176450 323500
TOTAL 1050255250 993592250
MONTHLY SNOW AND RAINFALL
2007 2008 Snow Rain Snow Rain
Inches Inches Inches Inches
January 53 266 170 176
February 203 383 568
March 241 219 222 487
April 259 789 478
May 271 248
June 335 427
July 541 792
August 183 331
September 242 1184
October 463 322
November 09 4 29 485
December 409 161 258 391
Totals 1174 3899 1031 5411
2008 Annual Report Page 39
MAINS
DISTRIBUTION MAINS IN SERVICE (FEET)
SIZE 2007 ADDED RETIRED 2008 Deep 20 66751 2578 69329 Deep 16 86240 684 86924 Deep 12 142867 2721 145588 Deep 10 145845 101 3700 142246 Deep 8 308564 2342 1331 309575 Deep 6 164042 67 6299 157810 Deep 4 18137 125 18262 Surface 4 3801 3801 Deep 3 9310 9310 Surface 3 18122 18122 Deep 2~ 634 634 Surface 2~ 388 388 Deep 2 59481 238 248 59471 Surface 2 26586 240 26346 Deep 1~ 918 918 Surface lYz 7062 7062 Deep lW 3225 3225 Surface lX 3034 3034 Deep 1 10257 10257 Surface 1 20449 240 20689 Deep 2856 2856 Surface 3915 3915
1102484 9096 11818 1099762
GATE VALVES INSTALLED
1 lX 2 4 6 8 10 12 16 20
1 3 3 19 4 8 2
Page 40 2008 Annual Report
2008 MAINS INSTALLED
TOWN LOCATION SIZE MATERIAL LENGTH REMARKS
Kennebunk Alewive Road 8 0 1 2 Main Relay 10 01 2
12 PE 240 12 01 732
Independence Park Dr 8 DI 25
Wilbery Lane 8 DI 185 Main Relocation Port Road 8 DI 3
12 DI 67
High Street 8 DI 120 Main Relocation
Kennebunkport Fishers Lane 16 DI 684 Main Relay
Wells Devito Lane 2 Copper 3 Main Relay 4 PE 125
Orchard Lane 1 PE 240 Seasonal Main Relay
Island Beach Road 6 01 49 Main Relay 8 PVC 226
Ocean Avenue 2 Copper 12 Main Relay 10 DI 45
Webhannet Drive 6 DI 2 Main Relay 10 DI 21
12 DI 732
Post Road (Route One) 20 DI 1235 Main Relay
Avandah Way 8 DI 28
Kimball Lane 8 DI 24
Bourne Lane 10 DI 33
Buzzell Road 8 01 180 Main Extension
Gateway Drive 12 PVC 568 Main Extension
Heritage Drive 12 PVC 382
Harriseckett Road 8 DI 964 Main Extension
Charles Wesley Court 8 PVC 540
Ogunquit Route One 8 DI 36 Main Relay
20 DI 1343
Kings Lane 8 01 6
Belm Lane 6 DI 16
8 DI 3
Kingfield Lane 2 Copper 16
Grasshopper Lane 2 Copper 7
Biddeford Second Street 2 PE 200 Main Extension
TOTAL 9096
2008 Annual Report Page 41
HYDRANTS
During 2008 4 public and 14 private hydrants were insta lled and 0 private hydrants became public making a total of 695 publ ic and 229 private hydrants in t he Districts system
NEW INSTALLATIONS
Town No Ow nership Location
Kennebunk 1 Private Shoppers Vi llage Wells 1 Private Heritage Drive Wells 2 Private Charles Wesley Court Wells 2 Private Sylvan Way Forest Village North Wells 1 Private CVS Pharmacy Wells 7 Private Sea Glass Village Wells 1 Public 208 Post Road
HYDRANT REPLACEMENTS
Town No Ownership Location
Kennebunk 1 Public 103 Brown Street Kennebunk 1 Private Shoppers Village Kennebunk 1 Public Sea Road Kennebunk 1 Public Port Road at Wilbery Lane Kennebunk 1 Public 81 Western Avenue Kennebunk 1 Public 120 Brown Street Wells 1 Public Post Road at Kimball Lane Wells 1 Pu blic Eldridge Road at Webhannet Drive Wells 1 Pu blic Web han net Drive at Donald Lane Wells 1 Public Ocean Avenue at Marsh Street Wells 1 Public Ocean Avenue at Tibbetts Avenue North
Wells 1 Public 215 Ocean Avenue
Wells 1 Public Ocean Avenue at Bourne Avenue Ogunquit 1 Public Captain Thomas Road at Partridge Drive
Ogunquit 1 Public Route One at Kings Lane
HYDRANTS TRANSFERRED FROM PRIVATE TO PU BLIC
Tow n No Ownership Locat ion
None
Page 42 2008 Annual Report
MONTHLY PUMPING RECORDS
Gallons Pumped
Amended 2007 2008
January 49415700 47321300 February 48910100 44812500 March 53842900 49171100 April 55060400 59601800 May 89711500 92797350 June 123139500 118078400 July 152963200 151165700 August 161378650 139932600 September 118087130 104318400 October 88548 100 74069700 November 54764500 54315900 December 50257200 57684000
Subtotal (KKWWD) 1046078800 993268750 (BiddefordSaco) 4176450 323500
TOTAL 1050255250 993592250
MONTHLY SNOW AND RAINFALL
2007 2008 Snow Rain Snow Rain
Inches Inches Inches Inches
January 53 266 170 176
February 203 383 568
March 241 219 222 487
April 259 789 478
May 271 248
June 335 427
July 541 792
August 183 331
September 242 1184
October 463 322
November 09 4 29 485
December 409 161 258 391
Totals 1174 3899 1031 5411
Page 40 2008 Annual Report
2008 MAINS INSTALLED
TOWN LOCATION SIZE MATERIAL LENGTH REMARKS
Kennebunk Alewive Road 8 0 1 2 Main Relay 10 01 2
12 PE 240 12 01 732
Independence Park Dr 8 DI 25
Wilbery Lane 8 DI 185 Main Relocation Port Road 8 DI 3
12 DI 67
High Street 8 DI 120 Main Relocation
Kennebunkport Fishers Lane 16 DI 684 Main Relay
Wells Devito Lane 2 Copper 3 Main Relay 4 PE 125
Orchard Lane 1 PE 240 Seasonal Main Relay
Island Beach Road 6 01 49 Main Relay 8 PVC 226
Ocean Avenue 2 Copper 12 Main Relay 10 DI 45
Webhannet Drive 6 DI 2 Main Relay 10 DI 21
12 DI 732
Post Road (Route One) 20 DI 1235 Main Relay
Avandah Way 8 DI 28
Kimball Lane 8 DI 24
Bourne Lane 10 DI 33
Buzzell Road 8 01 180 Main Extension
Gateway Drive 12 PVC 568 Main Extension
Heritage Drive 12 PVC 382
Harriseckett Road 8 DI 964 Main Extension
Charles Wesley Court 8 PVC 540
Ogunquit Route One 8 DI 36 Main Relay
20 DI 1343
Kings Lane 8 01 6
Belm Lane 6 DI 16
8 DI 3
Kingfield Lane 2 Copper 16
Grasshopper Lane 2 Copper 7
Biddeford Second Street 2 PE 200 Main Extension
TOTAL 9096
2008 Annual Report Page 41
HYDRANTS
During 2008 4 public and 14 private hydrants were insta lled and 0 private hydrants became public making a total of 695 publ ic and 229 private hydrants in t he Districts system
NEW INSTALLATIONS
Town No Ow nership Location
Kennebunk 1 Private Shoppers Vi llage Wells 1 Private Heritage Drive Wells 2 Private Charles Wesley Court Wells 2 Private Sylvan Way Forest Village North Wells 1 Private CVS Pharmacy Wells 7 Private Sea Glass Village Wells 1 Public 208 Post Road
HYDRANT REPLACEMENTS
Town No Ownership Location
Kennebunk 1 Public 103 Brown Street Kennebunk 1 Private Shoppers Village Kennebunk 1 Public Sea Road Kennebunk 1 Public Port Road at Wilbery Lane Kennebunk 1 Public 81 Western Avenue Kennebunk 1 Public 120 Brown Street Wells 1 Public Post Road at Kimball Lane Wells 1 Pu blic Eldridge Road at Webhannet Drive Wells 1 Pu blic Web han net Drive at Donald Lane Wells 1 Public Ocean Avenue at Marsh Street Wells 1 Public Ocean Avenue at Tibbetts Avenue North
Wells 1 Public 215 Ocean Avenue
Wells 1 Public Ocean Avenue at Bourne Avenue Ogunquit 1 Public Captain Thomas Road at Partridge Drive
Ogunquit 1 Public Route One at Kings Lane
HYDRANTS TRANSFERRED FROM PRIVATE TO PU BLIC
Tow n No Ownership Locat ion
None
Page 42 2008 Annual Report
MONTHLY PUMPING RECORDS
Gallons Pumped
Amended 2007 2008
January 49415700 47321300 February 48910100 44812500 March 53842900 49171100 April 55060400 59601800 May 89711500 92797350 June 123139500 118078400 July 152963200 151165700 August 161378650 139932600 September 118087130 104318400 October 88548 100 74069700 November 54764500 54315900 December 50257200 57684000
Subtotal (KKWWD) 1046078800 993268750 (BiddefordSaco) 4176450 323500
TOTAL 1050255250 993592250
MONTHLY SNOW AND RAINFALL
2007 2008 Snow Rain Snow Rain
Inches Inches Inches Inches
January 53 266 170 176
February 203 383 568
March 241 219 222 487
April 259 789 478
May 271 248
June 335 427
July 541 792
August 183 331
September 242 1184
October 463 322
November 09 4 29 485
December 409 161 258 391
Totals 1174 3899 1031 5411
2008 Annual Report Page 41
HYDRANTS
During 2008 4 public and 14 private hydrants were insta lled and 0 private hydrants became public making a total of 695 publ ic and 229 private hydrants in t he Districts system
NEW INSTALLATIONS
Town No Ow nership Location
Kennebunk 1 Private Shoppers Vi llage Wells 1 Private Heritage Drive Wells 2 Private Charles Wesley Court Wells 2 Private Sylvan Way Forest Village North Wells 1 Private CVS Pharmacy Wells 7 Private Sea Glass Village Wells 1 Public 208 Post Road
HYDRANT REPLACEMENTS
Town No Ownership Location
Kennebunk 1 Public 103 Brown Street Kennebunk 1 Private Shoppers Village Kennebunk 1 Public Sea Road Kennebunk 1 Public Port Road at Wilbery Lane Kennebunk 1 Public 81 Western Avenue Kennebunk 1 Public 120 Brown Street Wells 1 Public Post Road at Kimball Lane Wells 1 Pu blic Eldridge Road at Webhannet Drive Wells 1 Pu blic Web han net Drive at Donald Lane Wells 1 Public Ocean Avenue at Marsh Street Wells 1 Public Ocean Avenue at Tibbetts Avenue North
Wells 1 Public 215 Ocean Avenue
Wells 1 Public Ocean Avenue at Bourne Avenue Ogunquit 1 Public Captain Thomas Road at Partridge Drive
Ogunquit 1 Public Route One at Kings Lane
HYDRANTS TRANSFERRED FROM PRIVATE TO PU BLIC
Tow n No Ownership Locat ion
None
Page 42 2008 Annual Report
MONTHLY PUMPING RECORDS
Gallons Pumped
Amended 2007 2008
January 49415700 47321300 February 48910100 44812500 March 53842900 49171100 April 55060400 59601800 May 89711500 92797350 June 123139500 118078400 July 152963200 151165700 August 161378650 139932600 September 118087130 104318400 October 88548 100 74069700 November 54764500 54315900 December 50257200 57684000
Subtotal (KKWWD) 1046078800 993268750 (BiddefordSaco) 4176450 323500
TOTAL 1050255250 993592250
MONTHLY SNOW AND RAINFALL
2007 2008 Snow Rain Snow Rain
Inches Inches Inches Inches
January 53 266 170 176
February 203 383 568
March 241 219 222 487
April 259 789 478
May 271 248
June 335 427
July 541 792
August 183 331
September 242 1184
October 463 322
November 09 4 29 485
December 409 161 258 391
Totals 1174 3899 1031 5411
Page 42 2008 Annual Report
MONTHLY PUMPING RECORDS
Gallons Pumped
Amended 2007 2008
January 49415700 47321300 February 48910100 44812500 March 53842900 49171100 April 55060400 59601800 May 89711500 92797350 June 123139500 118078400 July 152963200 151165700 August 161378650 139932600 September 118087130 104318400 October 88548 100 74069700 November 54764500 54315900 December 50257200 57684000
Subtotal (KKWWD) 1046078800 993268750 (BiddefordSaco) 4176450 323500
TOTAL 1050255250 993592250
MONTHLY SNOW AND RAINFALL
2007 2008 Snow Rain Snow Rain
Inches Inches Inches Inches
January 53 266 170 176
February 203 383 568
March 241 219 222 487
April 259 789 478
May 271 248
June 335 427
July 541 792
August 183 331
September 242 1184
October 463 322
November 09 4 29 485
December 409 161 258 391
Totals 1174 3899 1031 5411