K NOWLEDGE M ANAGEMENT S YSTEM (KMS) DESIGN: PROTOTYPE & GROUP PRESENTATION Prepared For: The MSI /...
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Transcript of K NOWLEDGE M ANAGEMENT S YSTEM (KMS) DESIGN: PROTOTYPE & GROUP PRESENTATION Prepared For: The MSI /...
KNOWLEDGE MANAGEMENT SYSTEM (KMS) DESIGN:
PROTOTYPE & GROUP PRESENTATION
Prepared For:
The MSI / ALAF Climate Change Program
Presented by:
PRESENTATION AGENDA:
Samir – Introduction of Prototype & DropBox Ian – RSS Feeds & the Aggregator Function Mark – The KMS & Supported Knowledge
Work Enablers Andre – Customizable, Modular & Future
Oriented KMS Design Approach Team – Conclusions and Reflections
– Q & A Session
PROTOTYPE INTRODUCTION:
Prototype Site: http://www.km.prabasi.com Overview of the KMS Prototype:
Chosen Development Platform: Drupal Characteristics: Modular, Flexible, Powerful Taxonomy Feature: Classification for Indexing –
Advanced Search for Content & Users (Demo) Languages & Localization Supported – Including
Content Localization appropriate to Cultural factors Poll Function – Useful for Information Gathering Extensive Help – Compose Tips – Content Creation
DropBox – Additional Resource for Collaboration Incorporated in our system
PROTOTYPE FEATURES DEMO:
Search & Advanced Search – Content & Users Send Users Message via Personal Contact
Form Language Switcher Polls Help
ONLINE RESOURCES – DROPBOX
Information and Download Link located on the Online Resources section of our KMS
DROPBOX: CREATE ACCOUNT PAGE AFTER FOLLOWING LINK FROM KMS
The Create Account Page with Instructions
DROPBOX – OVERVIEW OF FEATURES:
A simple to use Free Online Backup, File Synchronization & File Sharing Tool
Automatically synchronizes and updates files
Shared Folders can be created to share with other specified user/s
Content accessible on all your devices (PC, PDA, Smartphone, etc) & via an online portal interface
Data stored in a Cloud environment with 256 bit Advanced Encryption Standard (AES) for high level security
DROPBOX – ILLUSTRATIONS
DropBox creates a Folder in the My Documents section of your computer named My Dropbox
CONTENTS OF MY DROPBOX
A Shared Folder, or various Shared Folders, can be created, which can be shared with one or multiple specified users
DROPBOX CONTINUED…
When a file is being updated, users are informed by the blue sync icon displayed below
Latest updated versions have a green tick icon
DROPBOX CONTINUED…
When a file has been updated to the latest version on all systems, a notification is displayed to the user with the option ‘click to view’
DROPBOX – RIGHT CLICK CONTEXT MENU
There is also the option to right click and: Browse the DropBox online interface to view files Recover deleted files stored on the cloud View Sharing Options of Shared File/Folder
DROPBOX ONLINE INTERFACE:
Log in Section
Download Dropbox
DROPBOX – LOGGED IN
Dropbox Online Interface after login Upload, New Folder, Share a Folder,
Show Deleted Files & other useful options
RSS FEEDS & AGGREGATOR FUNCTION
Justification of the inclusion of our own RSS How content can be accessed using
Handheld & Portable Devices Especially relevant when there may be:
Cases of Power Outages No Internet Connection Inability to access a PC
Current KMS RSS Feed Example: Climate Change RSS Ability to add multiple Categories & Feeds
(Demo)
THE KMS & SUPPORTED KNOWLEDGE WORK ENABLERS:
3 Major Methods for Content Creation via Collaboration & Communications
Blogs – An Informal method of Communication
Active Research Topics – To Support a Collaborative Approach amongst Academics & Researchers in multiple locations
Research Publications – A means for Sharing Knowledge gained from Research Findings
BLOGS
Openness and Expression Not limited to a certain scope Able to receive feedback from users
BLOG FEATURED PRESENTATION
DEMO
ACTIVE RESEARCH TOPICS
Main method for conducting Knowledge Work
It is a more formalized means for knowledge creation & distribution
ACTIVE RESEARCH TOPICS
DEMO
RESEARCH PUBLICATIONS
Completed Research Publications for Download
RESEARCH PUBLICATIONS
DEMO
CUSTOMIZABLE, MODULAR & FUTURE ORIENTED KMS DESIGN
Highly customizable & able to adapt to changes at a rapid pace
Modular – Able to add various diverse functions as requirements arise http://drupal.org/project/Modules For example, text to speech module which enables
access to the KMS for the visually impaired The separation of the Content from Code
allows for the overhaul of the system’s look and feel without affecting the existing Knowledge Repository
Design Approach – Intention to make the system “Future Proof” as far as practical
CONCLUSIONS AND REFLECTIONS
This is the first prototype where various assumptions have been made, therefore the benefit is that there is great flexibility in the modification of the system, as users see fit
We are able to add, remove, or modify any section of the system with relative ease due to its modular architecture and design
A lot of time and effort has gone in to refining and modifying certain aspects of the work we had originally conducted
Q & A SESSION:
Any suggestions to improve the system and the functions it supports?
Any Questions? Comments? Observations?
THANK YOU
We at iT@lent Consulting would like to Thank You for your time today