July 2012 Board Packet

STARK COUNTY DISTRICT LIBRARY CANTON, OH

BOARD OF TRUSTEES MEETING JULY 17, 2012

Inspiring Ideas, Enriching Lives, Creating Community

Stark County District Library Board of TrusteesAgenda

July 17, 2012North Branch LibraryCanton, Ohio 5:00 pm.

I. Public Comments Page

II. Board President Comments

III. Main Library Friends of the Library Comments

IV. Staff ReportsA. Karen E. Miller, Interim Executive DirectorB. Russ Humerickhouse, Fiscal OfficerC. Robyn Guedel, North Branch Manager

V. Consent CalendarA. Minutes of the June 19, 2012 Meeting 5B. June Financial Report 10C. June Gift Report 19D. Monthly Training Report 20E. Monthly Human Resources Report 21

VI. Building and Grounds Committee ReportA. Facilities Update 22B. Sandy Valley Lease Resolution 23

VII. Human Resources Committee ReportA. Executive Director Search Update

VIII. Finance and Audit Committee ReportA. 2012 Budget UpdateB. Levy Campaign Update

IX. Old BusinessA. Circulation Statistics Update, Karen E. Miller

X. New BusinessA. Reaffirm Internet Policy Resolution, Suzette Burlingame 25

XI. AdjournmentNo meeting in AugustNext Meeting September 18, 2012 at Lake

Statistical Summary ‐ June 2012Stark County District Library, Ohio

June 2012Circulation

June 2012% of Total

June 2011Circulation

% Change2012‐2011

June 2012Year to Date

June 2011Year to Date

% Change2012‐2011

Main Library 56,525 19.43% 52,959 6.73% 353,480 344,692 2.55%Mobile Services 44,590 15.33% 42,397 5.17% 334,152 322,638 3.57%DeHoff Memorial 6,302 2.17% 5,527 14.02% 33,996 32,569 4.38%East Canton 7,776 2.67% 7,103 9.47% 43,912 42,798 2.60%Jackson Township 27,506 9.46% 27,758 ‐0.91% 145,456 153,397 ‐5.18%Lake Community 29,663 10.20% 28,410 4.41% 159,625 161,286 ‐1.03%Madge Youtz 8,368 2.88% 7,162 16.84% 44,073 44,862 ‐1.76%North 27,862 9.58% 29,116 ‐4.31% 167,468 165,216 1.36%Perry Sippo 24,390 8.38% 25,840 ‐5.61% 132,393 138,711 ‐4.55%Plain Community 12,589 4.33% 13,127 ‐4.10% 79,246 81,138 ‐2.33%Sandy Valley 11,539 3.97% 11,541 ‐0.02% 79,868 76,597 4.27%ECRC 594 0.20% 580 2.41% 5,312 5,160 2.95%Online Renewals 26,916 9.25% 27,011 ‐0.35% 161,039 168,029 ‐4.16%Downloads 6,271 2.16% 1,688 271.50% 33,269 8,455 293.48%SCDL Total 290,891 100.00% 280,219 3.81% 1,773,289 1,745,548 1.59%

Library VisitsJune 2012Visits

June 2011Visits

% Change2012‐2011

June 2012Circ per visit

June 2011Circ per visit

% Change2012‐2011

Main Library 26,873 33,647 ‐20.13% 2.10 1.57 33.64%DeHoff Memorial 5,567 4,931 12.90% 1.13 1.12 0.99%East Canton 6,108 4,222 44.66% 1.27 1.68 ‐24.32%Jackson Township 14,217 14,592 ‐2.57% 1.93 1.90 1.71%Lake Community 12,425 14,505 ‐14.34% 2.39 1.96 21.89%Madge Youtz 5,704 5,394 5.76% 1.47 1.33 10.48%North 13,036 13,480 ‐3.29% 2.14 2.16 ‐1.05%Perry Sippo 13,275 13,712 ‐3.19% 1.84 1.88 ‐2.50%Plain Community 7,102 8,905 ‐20.25% 1.77 1.47 20.25%Sandy Valley 4,996 3,438 45.34% 2.31 3.36 ‐31.21%SCDL Total 109,301 116,823 ‐6.44% 2.66 2.40 10.95%

Self Check UseAssisted

CirculationSelf‐checkCirculation

%Self‐check

Main Library 47,867 4,562 8.70% 156,030Jackson Township 19,124 7,059 26.96% 1,397 Lake Community 24,096 2,953 10.92%North 25,993 2,653 9.26%Perry Sippo 17,470 5,524 24.02%Plain Community 7,501 3,924 34.35%

Added this month

CirculationMonth Year to Date

Cardholders

Total Cardholders

1

Statistical Summary ‐ June 2012Stark County District Library, Ohio

Hours Open2012

Hours Open2011

Hours Open2012

Circ per hour2011

Circ per hour% Change2012‐2011

Main Library 261 266 217 199 8.78%Mobile Services 504 528 88 80 10.18%DeHoff Memorial 219 204 29 27 6.21%East Canton 219 204 36 35 1.98%Jackson Township 261 266 105 104 0.99%Lake Community 261 261.75 114 109 4.71%Madge Youtz 219 204 38 35 8.84%North 261 266 107 109 ‐2.47%Perry Sippo 261 266 93 97 ‐3.80%Plain Community 261 299 48 44 9.86%Sandy Valley 219 220 53 52 0.44%ECRC 192 209.5 3 3 11.75%SCDL Total 3,138.0 3,194.3 93 88 5.67%

2012 2011 % of Change 2012 2011 % of ChangeAdult Programs 85 93 ‐8.60% 530 399 32.83%Teen Programs 45 56 ‐19.64% 610 594 2.69%Children's Programs 342 330 3.64% 3,345 3,282 1.92%Total Programs 472 479 ‐1.46% 4,485 4,275 4.91%

Adult Attendance 1,266 6,373 ‐80.13% 10,148 13,031 ‐22.12%Teen Attendance 797 2,155 ‐63.02% 13,706 18,019 ‐23.94%Children's Attendance 8,324 13,827 ‐39.80% 76,888 77,166 ‐0.36%Total Attendance 10,387 22,355 ‐53.54% 100,742 108,216 ‐6.91%

2012 2011 % of Change 2012 2011 % of ChangeTotal Computer Use 23,647 27,933 ‐15.34% 145,247 176,295 ‐17.61%

SearchOhio Borrowed 2,508 2,228 12.57% 14,501 12,036 20.48%SearchOhio Loaned 3,208 3,902 ‐17.79% 20,016 24,535 ‐18.42%

ILL Borrowed 152 221 ‐31.22% 971 1,344 ‐27.75%ILL Loaned 576 865 ‐33.41% 4,388 4,688 ‐6.40%

Volunteer hours 257.06 144 79.14% 900 990 ‐9.01%

ProgrammingMonth Year‐to‐Date

Misc.Month Year‐to‐Date

2

Statistical Overview ‐ June 2012Stark County District Library, Ohio

200000

250000

300000

350000

400000

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Circulation

Year to Date1,745,548 20111,773,289 2012

June280,219 2011290,891 2012

3.81 %

140000

Library Visits

20000

25000

30000

35000


Computer Use

Year to Date176,295 2011145,247 2012

June27,933 201123,647 2012

‐15.34 %

80000

100000

120000


Year to Date648,387 2011657,312 2012

June116,823 2011109,301 2012

‐6.44 %

24 Month Trend Graph July 2010 ‐ June 2011 July 2011 ‐ June 2012

600

900

1200

1500

1800


New Cardholders

Year to Date5,049 20116,798 2012

June1,092 20111,397 2012

27.93 %

3

Statistical Overview ‐ June 2012Stark County District Library, Ohio

Website Visits ‐ Total

100

600

1100


Programs

Year to Date4,275 20114,485 2012

June479 2011472 2012

‐1.46 %

2000

12000

22000

32000


Program Attendance

Year to Date108,216 2011100,742 2012

June22,355 201110,387 2012

‐53.54 %

30000

35000

40000

45000

50000


Year to Date238,789 2011262,484 2012

June39,587 201141,537 2012

4.93 %

24 Month Trend Graph July 2010 ‐ June 2011 July 2011 ‐ June 2012

4

Board Minutes – June 19, 2012 Page 1 of 5

Stark County District Library Board of Trustees

Minutes June 19, 2012

The Board of Trustees of the Stark County District Library met in regular session on Tuesday, June 19, 2012 at the Sandy Valley Branch. In attendance were board members Steven Pittman, Susan Rodgers, Beth Borda, Edmond Mack, and Shawn O’Brien. Also in attendance were library employees Interim Executive Director Karen Miller and Fiscal Officer Russ Humerickhouse. Absent were John Mroczkowski and Bert Nero. The meeting was called to order at 5:00 p.m. by Board President Steven Pittman. Guests included several library employees, one representative from The Friends of the Library, and a few members of the public. PUBLIC COMMENTS

• Mr. Roger Rowley read from a statement with suggestions on how to save public funds. President Steven Pittman thanked him for his suggestions, and the Board will take them under advisement.

BOARD PRESIDENT COMMENTS

• None MAIN LIBRARY FRIENDS REPORT

• Carolyn Dick of the Main Library Friends reported that the FOL will not meet in July or August. • The Main Library Friends will participate in ‘First Friday’ on July 6th. • They are also planning a bus trip to Cleveland on November 13th.

INTERIM EXECUTIVE DIRECTOR’S REPORT

• Interim Executive Director Karen Miller reported on a document published by the Urban Libraries Council entitled, “Civic Engagement: Stepping Up To The Civic Engagement Challenge.”

• Advertising on Facebook has increased the number of ‘friends’ by 40%. FISCAL OFFICER’S REPORT

• Fiscal Officer Russell Humerickhouse reported the audit is in the final review of the Chief Auditor.

5


SANDY VALLEY BRANCH MANAGER GRETCHEN HOLLAND • Sandy Valley Branch Manager Gretchen Holland welcomed the Board to the Sandy

Valley Branch. • She reported on the many contributions of their Friends Group, including the

responsibility for the copier rental. She mentioned there will soon be a need to replace the current copier.

• Ms. Holland wanted to make the Board aware that circulation has increased at the Branch.

CONSENT CALENDAR • Minutes of the May 22, 2012 Regular Meeting were presented to the Board. • Minutes of the June 8, 2012 Special Meeting were presented to the Board. • Financial Report for May 2012 was presented to the Board.

Resolution 2012-38 May Gift Report NOW, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to accept the gifts and honorariums to be used as designated by the donors. DONOR AMOUNT DESIGNATION Genealogy Customers 203.05 Restricted: Genealogy Department Jackson Township Lions 500.00 Restricted: Jackson Branch - Large Print

Books, Low Vision Audio Materials Stark Community Foundation 1,944.00 Restricted: SummerTime Kids Grant Paul J. Wackerly 121.00 Unrestricted donation Anthony & Rima Maghes 50.00 Restricted: Memory of Ned A. Khoury Estate of Ned A. Khoury 40.00 Restricted: Memory of Ned A. Khoury Canton College Club 25.00 Unrestricted donation Monthly Total $2,883.05 Year To Date Total $5,148.75

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MONTHLY TRAINING REPORT

Name: Dorothea Richards 5/11/12

Conference: SearchOhio Meeting Xenia, OH Total $118.77 Greene County Public Library

Name: Debra Pfendler 5/7/12 - 5/12/12

Conference: National Genealogical Society 2012 Family History

Conference Cincinnati, OH Total $1,279.21 National Genealogical Society

Name: Russ Humerickhouse 5/18/12 Conference: OLFOA 2012 Spring Conference St Marys, OH

Total $232.01 Ohio Library Fiscal Officers' Association

Name: Russ Humerickhouse & Michele Monnette 5/29/12 Conference: GFOA Membership Dues Total $130.00 GFOA

Name: Kathy Kibler 6/13/12 Conference: Ebook on EBSCOHost Webinar Total $0.00 EBSCOHost

Name: Bill Muzzy 6/14/12

Conference: Safety Council Luncheon Topic: Keep Your Eyes Open!

Ohio BWC Special Investigations Department Canton, OH Total Season Pass Stark County Safety Council

Name: Bill Muzzy 6/20/12 Conference: Special Group Rating Safety Training Program Canton, OH Total $20.55 Stark County Safety Council

Name: Jean Duncan McFarren 6/28/12 Conference: Securing Major Gifts Canton, OH Total $15.00 Assoc. for Fundraising Professionals June $1,795.54

MONTHLY HUMAN RESOURCES REPORT

APPOINTMENTS 06/11/12 Dawn Clark, Substitute, Jackson Township Branch, hours as worked. 06/11/12 Jacqueline Holmes, Substitute, DeHoff Memorial Branch, hours as worked.

DEPARTMENT/AGENCY/STATUS CHANGES 05/21/12 Robert Schreffler, IT Technician, IT – Main, full time to part time, 80 hours

biweekly to 24 hours biweekly. 06/04/12 Krista (Easterly) Ware, from Substitute, Youth Services - Main to Library Associate,

Jackson Township Branch, from hours as worked to 48 hours biweekly.

7


RESIGNATIONS/RETIREMENTS/TERMINATIONS 06/07/12 Bonita Carl, Library Specialist, Genealogy Services – Main, part time, resignation. 06/29/12 Marva Collins, Administration Secretary, Administration – Main, full time,

retirement.

RECLASSIFICATION/MLIS DEGREE 08/15/11 Nicole Yoder, from Library Assistant to Librarian, Youth Services - Main, full time,

80 hours biweekly. Motion by Susan Rodgers to approve the consent calendar, Beth Borda seconded the motion; all voting yes. BUILDING AND GROUNDS COMMITTEE REPORT

• Patty Marsh updated the Board on the Facilities and said the library sign at Madge Youtz will not be moved.

• Abbott Electric will soon begin the lighting replacement project at Main. • Sandy Valley lease negotiations are still in progress.

HUMAN RESOURCES COMMITTEE REPORT

• Patty Marsh reported on the current status of the Executive Director Search and the dates coming up for reviewing applications and conducting interviews.

FINANCE AND AUDIT COMMITTEE REPORT

• Patty Marsh said the Levy Campaign Committee will be having a meeting on June 28th in the Innovation Center for committee reports and discussing a slogan.

• Russell Humerickhouse introduced to the Board the Commercial Insurance Policy Resolution.

Resolution 2012-39 Stark County District Library Commercial Insurance Policy Resolution NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees, that the Fiscal Officer contract with Leonard Insurance Services for an annual premium of $50,625.00 for the Commercial Insurance Policy for the period of one year from July 1, 2012 to July 1, 2013.

8


Motion by Shawn O’Brien to approve the contract with Leonard Insurance Services for commercial insurance for one year, Beth Borda seconded the motion; all voting yes. OLD BUSINESS

• Bob Fonte with Stark Parks discussed with the Board a possible partnership in the future for relocation of the Sandy Valley Branch.

• Mr. Pittman suggested the possible partnership with Stark Parks will have to be discussed by the building committee.

FINAL COMMENTS BY BOARD PRESIDENT • None

ADJOURNMENT Motion by Beth Borda to adjourn the meeting at 6:10 p.m., Shawn O’Brien seconded the motion; all voting yes. NEXT BOARD MEETING

• The next regular board meeting is scheduled for July 17, 2012 at the North Branch Library.

9

STARK COUNTY DISTRICT LIBRARY PAGE 1REVENUES, EXPENSES AND ENCUMBRANCES BY FUND FOR JUNE 2012

JUNE REVENUES

DESCRIPTION FUND 101 FUND 209 FUND 216 FUND 219 FUND 228 FUND 229 FUND 401 FUND 450 FUND 801 FUND 803 TOTALGENERAL PNC STARK COMMUNITY IRELAND, SISTERS OF SCDL CAPITAL PERMANENT YOUTZ WISE

FOUNDATION FOUNDATION MY IRELAND CHARITY FDN. FOUNDATION PROJECTS IMPROVEMENT TRUST TRUST

TAXES (PLF) $550,396.48 $550,396.48TAXES PROP. (LEVY) 290,261.73 290,261.73TAXES (REIMB. P.P.) 40,198.79 40,198.79GRANTS 0.00 0.00PATRON FINES & FEES 19,449.27 19,449.27INVESTMENT INCOME 79.17 50.39 414.59 257.29 801.44SERVICE FEES 202.23 202.23DONATIONS 1,275.00 1,275.00MISC. REV. & REIMB. 137.35 137.35OTHER 3,351.88 3,351.88SUB-TOTAL 905,351.90 0.00 0.00 0.00 0.00 0.00 50.39 0.00 414.59 257.29 906,074.17TRANSFERS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00TOTAL $905,351.90 $0.00 $0.00 $0.00 $0.00 $0.00 $50.39 $0.00 $414.59 $257.29 $906,074.17

JUNE EXPENSES

DESCRIPTION FUND 101 FUND 209 FUND 216 FUND 224 FUND 401 FUND 450 FUND 460 FUND 801 FUND 802 FUND 803 TOTALGENERAL PNC STARK COMMUNITY PERRY BRANCH CAPITAL PERMANENT CAPITAL FUND- YOUTZ MCDONALD WISE

FOUNDATION FOUNDATION RECOVERY PROJECTS IMPROVEMENT PERRY SIPPO TRUST TRUST TRUST

PAYROLL/BENEFITS $656,020.59 $656,020.59SUPPLIES 21,176.03 2,891.97 617.40 24,685.40PURCH. SERVICES 171,975.87 171,975.87LIBRARY MATERIALS 135,155.04 14.37 135,169.41CAPITAL OUTLAY 88,454.60 2,042.80 90,497.40OTHER EXPENSES 530.59 530.59TOTAL $1,073,312.72 $2,891.97 $617.40 $2,057.17 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,078,879.26

ENCUMBRANCES $1,143,422.71 $7,534.18 $1,326.60 $5,234.74 $58,812.00 $950.00 $0.00 $0.00 $0.00 $41.09 $1,217,321.32

DISTRIBUTED TO BOARD OF TRUSTEES ON 7/17/12

REVEXPM12.XLS

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STARK COUNTY DISTRICT LIBRARY Page 2MONTHLY AND YEAR TO DATE REVENUES AND EXPENSES (ALL FUNDS) 01/01/12 THRU 12/31/12 2012 REVENUE PER

AMENDED OFFICIAL YTD % OF REVENUE DESCRIPTION JANUARY FEBRUARY MARCH APRIL MAY JUNE YTD TOTAL CERTIFICATE ESTIMATED

1000 Taxes (PLF) $538,205.88 $629,527.50 $363,965.39 $480,665.07 $787,356.68 $550,396.48 $3,350,117.00 $6,283,639.00 53.31%1200 Taxes Property (Levy) 0.00 1,700,948.29 130,808.39 301,131.88 2,560.79 290,261.73 2,425,711.08 4,748,889.00 51.08%1200 Taxes (Reimb. Per. Prop.) 0.00 0.00 0.00 0.00 0.00 40,198.79 40,198.79 281,392.00 14.29%2000 Grants 0.00 0.00 0.00 0.00 4,999.00 0.00 4,999.00 120,000.00 4.17%3000 Patron Fines & Fees 18,286.41 22,757.00 22,080.64 20,964.76 19,132.30 19,449.27 122,670.38 235,000.00 52.20%4000 Investment Income 103.11 104.16 811.52 140.31 133.74 801.44 2,094.28 5,865.00 35.71%5000 Service Fees 26.48 40.24 3,764.86 3.00 2.00 202.23 4,038.81 55,500.00 7.28%6000 Donations 447.00 515.10 1,142.60 161.00 2,883.05 1,275.00 6,423.75 71,232.00 9.02%

8100-8700 Misc. Rev. & Reimb. 0.00 2,024.99 776.19 0.00 0.00 137.35 2,938.53 25,000.00 11.75%8900 Other 4,359.34 4,466.17 4,822.78 5,420.03 5,316.37 3,351.88 27,736.57 35,000.00 79.25%

TOTAL $561,428.22 $2,360,383.45 $528,172.37 $808,486.05 $822,383.93 $906,074.17 $5,986,928.19 $11,861,517.00 50.47%

EXPENSES DESCRIPTION JANUARY FEBRUARY MARCH APRIL MAY JUNE YTD TOTAL1000 Payroll/Benefits $642,775.47 $694,207.07 $894,288.38 $688,376.61 $684,445.71 $656,020.59 $4,260,113.832000 Supplies 10,189.22 16,410.34 20,002.55 12,348.93 24,503.93 24,685.40 108,140.373000 Purch.Services 123,833.14 130,760.56 172,430.53 134,741.16 144,957.68 171,975.87 878,698.944000 Library Materials 55,875.05 83,077.48 136,312.20 69,195.99 151,610.90 135,169.41 631,241.035000 Capital Outlay 3,073.42 11,771.00 2,966.80 45,141.52 54,591.99 90,497.40 208,042.13

7-8000 Other Expenses 4,380.64 312.69 4,861.49 1,358.92 7,711.88 530.59 19,156.21TOTAL $840,126.94 $936,539.14 $1,230,861.95 $951,163.13 $1,067,822.09 $1,078,879.26 6,105,392.51

PRIOR YEAR ENCUMBRANCES PAID IN 2012 (518,873.52)TOTAL CURRENT Y-T-D EXPENSES FOR 2012 $5,586,518.99

DISTRIBUTED TO THE BOARD OF TRUSTEES 7/17/12

REVEXP2012.XLS

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STARK COUNTY DISTRICT LIBRARY PAGE 3CURRENT YEAR EXPENSES AND BUDGET COMPARISON FOR GENERAL FUND ONLYAT 6/30/12

2012 YTD 2012 YTD 2012 YTD % OF EXPENSE ACCOUNT 2012 YTD YEAR 2011 YEAR 2011 CAPITAL, CURRENT YEAR GENERAL FUND 2012 GENERAL

ACCOUNT # DESCRIPTION EXPENSES ENCUMBRANCES ENCUMBRANCES TRUSTS & OTHER EXPENSES APPROPRIATIONS FUND BUDGETALL FUNDS PAID IN 2012 AT 6/30/2012 FUND EXPENSES GENERAL FUND AND TRANSFERS USED IN 2012

1000 Payroll/Benefits $4,260,113.83 $183,324.44 $6.52 $0.00 $4,076,789.39 $8,734,870.00 46.67%2000 Supplies 108,140.37 8,621.71 5,921.01 6,972.22 92,546.44 247,630.00 37.37%3000 Purch.Services 878,698.94 176,804.45 30,331.82 0.00 701,894.49 1,854,782.00 37.84%4000 Library Materials 631,241.03 97,423.76 16,379.46 2,177.45 531,639.82 1,450,000.00 36.66%5000 Capital Outlay 208,042.13 51,007.16 2,853.57 8,671.79 148,363.18 243,776.00 60.86%

7-8000 Other Expenses 19,156.21 1,692.00 12.00 0.00 17,464.21 148,529.00 11.76%

TOTAL $6,105,392.51 $518,873.52 $55,504.38 $17,821.46 $5,568,697.53 $12,679,587.00 43.92%

012BDGTG.XLS DISTRIBUTED TO BOARD OF TRUSTEES 7/17/12

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STARK COUNTY DISTRICT LIBRARY Page 4CAPITAL, SPECIAL REVENUE, BOND RETIREMENT, DEBT SERVICE & PERMANENT FUNDSFINANCIAL STATEMENT AT 6/30/12

401 450 209 212 216 217 219 222 223 224 228 229 801 802 803CAPITAL PERMANENT PNC BLDG. & STARK EARLY CHILD IRELAND, LONGABERGER NAN PERRY SISTERS SCDL YOUTZ MCDONALD WISE Y-T-D

PROJECTS IMPROV. FDN. RENOV. COMM. FDN. RES. CENTER MY IRELAND FOUNDATION JOHNSTON RECOVERY OF CHTY. FDN. TRUST TRUST TRUST TOTAL

BAL. AT JAN.1, 2012 $1,445,264.47 $15,160.00 $13,789.00 $500.00 $0.00 $211.82 $283.14 $4,000.00 $2,190.36 $69,687.96 $210.77 $20,399.86 $12,114.73 $5,920.75 $2,167.05 $1,591,899.91

2012 REVENUE: 247.24 0.00 0.00 0.00 1,944.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 829.18 0.00 514.58 3,535.00

TRANSFERS FROM GEN. FUND:

BOARD OF TRUSTEES

RESOLUTION 12-

2012 EXPENDITURES:

0.00 0.00 (6,254.82) 0.00 (617.40) 0.00 0.00 0.00 0.00 (6,103.04) 0.00 (7,210.00) (458.74) (1,499.99) (874.79) (23,018.78)

2012 BOARD OF TRUSTEES

APPROPRIATION 12-

BAL. AT JUNE 30, 2012 $1,445,511.71 $15,160.00 $7,534.18 $500.00 $1,326.60 $211.82 $283.14 $4,000.00 $2,190.36 $63,584.92 $210.77 $13,189.86 $12,485.17 $4,420.76 $1,806.84 $1,572,416.13

ENCUMBR. AT 6/30/12 $58,812.00 $950.00 $7,534.18 $0.00 $1,326.60 $0.00 $0.00 $0.00 $0.00 $5,234.74 $0.00 $0.00 $0.00 $0.00 $41.09 $73,898.61

CAPTRST12.XLS DISTRIBUTED TO BOARD OF TRUSTEES ON 7/17/12

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STARK COUNTY DISTRICT LIBRARY Page 5CASH STATEMENT AT JUNE 30, 2012

BALANCE @ 5/31/12 BALANCE @ 6/30/12 INCREASE/(DECREASE)OPERATING ACCOUNTSHUNTINGTON BANK-CHECKING ACCOUNT $941,264.43 $596,814.82 ($344,449.61)KEYBANK-KEY PUBLIC MONEY MARKET CHECKING ACCOUNT 85,342.36 89,125.32 3,782.96

INVESTMENT ACCOUNTSSTAR OHIO-INVESTMENT ACCOUNT ( .07% @ 6/30/12 ) 850,073.88 850,124.27 50.39HUNTINGTON BANK-MONEY MARKET ACCOUNT ( .10% @ 6/30/12 ) 1,486,327.34 1,627,494.76 141,167.42

PETTY CASH FUNDS 75.00 75.00 0.00CASH DRAWER/CHANGE FUNDS 620.00 620.00 0.00SUB-TOTAL 3,363,703.01 3,164,254.17 (199,448.84)OUTSTANDING CHECKS (247,591.36) (220,947.61) 26,643.75CASH BALANCE $3,116,111.65 $2,943,306.56 ($172,805.09)

CSHALL12.XLS DISTRIBUTED TO BOARD OF TRUSTEES 7/17/12

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STARK COUNTY DISTRICT LIBRARY Page 6REAL ESTATE TAXES/LEVY FOR 2012

DATE REAL ESTATE REAL ESTATE ROLLBACK/ PAYMENT PER. PROP. GENERAL AUDITOR & ORC 5722 ELECTION ADVERTISING AMOUNT OFTAXES TAXES STATE OF IN LIEU/TIF TAX/ UTILITY/ PERSONAL/ TREASURER & 5723 EXPENSE & DELINQUENCY DEPOSIT

MANF. HOME OHIO ABATEMENT OTHER HB 66 REIMB. FEES HB 66 FEESPortage 3/23/12 $411.38 $7.01 ($6.12) $412.27

5/11/12 45.71 45.710.000.000.00

Stark 2/8/12 2,278.29 2,278.292/17/12 1,098,990.00 1,098,990.002/24/12 599,680.00 599,680.003/2/12 130,390.00 130,390.004/6/12 290,804.73 (27,319.06) (1,526.50) (86.18) 261,872.99

4/13/12 2,607.36 (295.60) 2,311.765/22/12 2,511.36 2,511.366/1/12 289,706.12 (2,094.98) 287,611.14

6/14/12 40,198.79 40,198.796/27/12 555.61 (55.48) 500.13

0.000.000.000.000.000.000.000.000.00

Carroll/Brown Twp. 4/11/12 56.97 52.14 (2.98) 106.135/10/12 3.63 3.63

0.000.000.00

Summit 4/6/12 0.69 7,609.99 (127.26) (23.99) 7,459.435/25/12 0.09 0.09

0.000.000.000.00

Y-T-D at 6/30/12 $2,120,333.77 $2,607.36 $292,033.84 $2,511.36 $8,172.61 $40,250.93 ($29,898.50) ($26.97) ($1,526.50) ($86.18) $2,434,371.72

Levy Taxes Received 2012 $2,465,909.87Collection and Election Expenses 2012 ($31,538.15)

Levy Taxes Received 2009 $5,403,147.00 Collected (Net) 1/1/12 thru 12/31/12 $2,434,371.72Collection and Election Expenses 2009 ($106,986.56)Collected (Net) 3/5/09 thru 12/31/09 $5,296,160.44

Levy Taxes Received 2010 $5,204,591.18 Collection and Election Expenses 2010 ($71,136.73)

Collected (Net) 1/1/10 thru 12/31/10 $5,133,454.45

Levy Taxes Received 2011 $5,064,445.50Collection and Election Expenses 2011 ($74,670.84)

Collected (Net) 1/1/11 thru 12/31/11 $4,989,774.66

RETAXBO12.XLS Distributed to Board of Trustees 7/17/12

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STARK COUNTY DISTRICT LIBRARY Page 7SUMMARY FINANCIAL STATEMENT OF FISCAL OFFICERTO BOARD OF LIBRARY TRUSTEES AT 6/30/12

SPECIAL 2011GENERAL REVENUE CAPITAL PERMANENT PERMANENT YEAR-TO-DATE YEAR-TO-DATE

FUND FUNDS PROJECTS IMPROVEMENT FUNDS TOTAL TOTALBALANCE AT JANUARY 1, 2012 $1,469,870.97 $111,272.91 $1,445,264.47 $15,160.00 $20,202.53 $3,061,770.88 $2,520,801.80REVENUE

1000 Taxes (PLF) 3,350,117.00 3,350,117.00 3,584,759.641200 Taxes Property (Levy) 2,425,711.08 2,425,711.08 2,405,096.601200 Taxes (Reimb. P. P.) 40,198.79 40,198.79 71,113.932000 Grants 4,999.00 4,999.00 0.003000 Patron Fines & Fees 122,670.38 122,670.38 121,594.324000 Investment Income 503.28 247.24 1,343.76 2,094.28 2,834.685000 Service Fees 4,038.81 4,038.81 6,706.266000 Donations 4,479.75 1,944.00 6,423.75 28,444.51

8100-8700 Misc. Rev. & Reimb. 2,938.53 2,938.53 8,547.588900 Other 27,736.57 27,736.57 25,467.65

TOTAL REVENUE Y-T-D 5,983,393.19 1,944.00 247.24 0.00 1,343.76 5,986,928.19 6,254,565.17

EXPENDITURES1000 Payroll/Benefits 4,260,113.83 4,260,113.83 4,117,563.622000 Supplies 101,168.15 6,972.22 108,140.37 113,020.373000 Purch.Services 878,698.94 878,698.94 696,309.614000 Library Materials 625,847.26 4,060.24 1,333.53 631,241.03 535,358.935000 Capital Outlay 197,389.34 9,152.80 1,499.99 208,042.13 27,068.22

7-8000 Other Expenses 19,156.21 19,156.21 21,180.34TOTAL EXPENDITURES Y-T-D 6,082,373.73 20,185.26 0.00 0.00 2,833.52 6,105,392.51 5,510,501.09

TRANSFERS (NET) 0.00 0.00 0.00 0.00 0.00 0.00

FISCAL OFFICER BALANCE AT JUNE 30, 2012 $1,370,890.43 $93,031.65 $1,445,511.71 $15,160.00 $18,712.77 $2,943,306.56 $3,264,865.88OUTSTANDING CHECKS 220,947.61 220,947.61TOTAL ACCOUNTED FOR AT 6/30/12 $1,591,838.04 $93,031.65 $1,445,511.71 $15,160.00 $18,712.77 $3,164,254.17

PETTY CASH AND CHANGE FUNDS $695.00HUNTINGTON BANK-CHECKING ACCOUNT 596,814.82KEYBANK-KEY PUBLIC MONEY MARKET CHECKING ACCOUNT 89,125.32STAR OHIO-INVESTMENT ACCOUNT 850,124.27HUNTINGTON BANK-MONEY MARKET ACCOUNT 1,627,494.76TOTAL ACCOUNTED FOR AT 6/30/12 $3,164,254.17

BOTCTRE12.XLS DISTRIBUTED TO BOARD OF TRUSTEES 7/17/12

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COUNTY CERTIFIED ESTIMATED FOR 2010 $6,289,251.30MONTH AMT. RECEIVED PERCENTAGE YEAR-TO-DATE Y-T-D %10 January $545,451.13 8.68% $545,451.13 8.68%10 February $594,054.37 9.45% $1,139,505.50 18.13%10 March $369,543.05 5.88% $1,509,048.55 24.02%10 April $450,514.20 7.17% $1,959,562.75 31.19%10 May $727,260.47 11.57% $2,686,823.22 42.76%10 June $527,301.95 8.39% $3,214,125.17 51.15%10 July $585,107.11 9.31% $3,799,232.28 60.46%10 August $464,426.35 7.39% $4,263,658.63 67.85%10 September $482,965.48 7.69% $4,746,624.11 75.54%10 October $575,230.54 9.15% $5,321,854.65 84.69%10 November $531,813.90 8.46% $5,853,668.55 93.16%10 December $490,665.62 7.81% $6,344,334.17 100.97%

REVISED COUNTY CERTIFIED ESTIMATED FOR 2011 $6,678,554.46MONTH AMT. RECEIVED PERCENTAGE YEAR-TO-DATE Y-T-D %11 January $576,215.48 9.17% $576,215.48 9.17%11 February $672,511.85 10.70% $1,248,727.33 19.87%11 March $392,483.22 6.25% $1,641,210.55 26.12%11 April $515,540.12 8.20% $2,156,750.67 34.32%11 May $838,938.80 13.35% $2,995,689.47 47.67%11 June $589,070.17 9.37% $3,584,759.64 57.05%11 July $704,018.28 11.20% $4,288,777.92 68.25%11 August $435,358.04 6.93% $4,724,135.96 75.18%11 September $453,067.04 7.21% $5,177,203.00 82.39%11 October $541,200.78 8.61% $5,718,403.78 91.00%11 November $499,728.19 7.95% $6,218,131.97 98.96%11 December $460,422.40 7.33% $6,678,554.37 106.28%

COUNTY CERTIFIED ESTIMATED FOR 2012 $6,283,639.00MONTH AMT. RECEIVED PERCENTAGE YEAR-TO-DATE Y-T-D %12 January $538,205.88 8.57% $538,205.88 8.57%12 February $629,527.50 10.02% $1,167,733.38 18.58%12 March $363,965.39 5.79% $1,531,698.77 24.38%12 April $480,665.07 7.65% $2,012,363.84 32.03%12 May $787,356.68 12.53% $2,799,720.52 44.56%12 June $550,396.48 8.76% $3,350,117.00 53.31%12 July $0.00 0.00% $0.00 0.00%12 August $0.00 0.00% $0.00 0.00%12 September $0.00 0.00% $0.00 0.00%12 October $0.00 0.00% $0.00 0.00%12 November $0.00 0.00% $0.00 0.00%12 December $0.00 0.00% $0.00 0.00%

PLF2012.XLS

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2012 REVENUE AND EXPENDITURES

56%

41%

2%

Revenue Taxes (PLF)

Taxes Property (Levy)

Taxes (Reimb. P. P.)

Grants

Patron Fines & Fees

Investment Income

Service Fees

Donations

Misc. Rev. & Reimb.

Other

70%

2%

15%

10% 3%

Expenditures

Payroll/Benefits

Supplies

Purch.Services

Library Materials

Capital Outlay

Other Expenses

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JUNE GIFT REPORT RESOLUTION 12- BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to accept the gifts and honorariums to be used as designated by the donors. DONOR AMOUNT DESIGNATION Ezra Jack Keats Foundation 450.00 Restricted: Minigrant for Children’s Department Donald & Judith Irvine 105.00 Restricted: North Branch – Memory of Marie Garber Linda Garber 50.00 Restricted: North Branch – Memory of Marie Garber Frank & Lisa Blazer 25.00 Restricted: North Branch – Memory of Marie Garber Paul & Jeannie Cecil 25.00 Restricted: North Branch – Memory of Marie Garber Mary Ann Workman 25.00 Restricted: North Branch – Memory of Marie Garber Louise Redinger 25.00 Restricted: North Branch – Memory of Marie Garber Genealogy Customers 70.00 Restricted: Genealogy Department Rotary Club of Canton 500.00 Restricted: Use for Rotary Speaker Gifts MONTHLY TOTAL $1,275.00 YEAR TO DATE TOTAL $6,423.75

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Stark County District Library Staff Training Report July 17, 2012

Name: Linda Smik 6/6/12

Conference:Motivating Employees! What the World's Greatest Managers Do

Differently WebinarTotal $0.00 NEO-RLS

Name: Marcia Mann 6/19/12

Conference:"That's Not What I Said!" Foundations of Interpersonal

Communication WebinarTotal $0.00 Webjunction

Name: Deborah Cooper 6/22-26/12Conference: ALA Annual Conference Anaheim, CATotal $1,549.21 ALA

Name: Russel Humerickhouse & Tara Bulicz 7/9/12Conference: OPERS Town Hall Meeting Canton, OHTotal $0.00 OPERS

Name: Megan Johnson 7/11/12Conference: How to Shine at Meetings and in Front of Groups WebinarTotal $40.00 NEO-RLS

Name: Kathy Schaefer & Valerie Kline 7/12/12Conference: KnowItNow24x7 Training Alliance OHTotal $24.00 Rodman Public Library

Name: Linda Bartlett 7/12/12

Conference:Safety Council Luncheon topic: The Federal Government - at it

again! (Employment Law) Canton, OHTotal Season Pass Stark County Safety Council

Name: Shelia Mawdsley & Dee Rondinella 7/14/12Conference: CAMUG Regional Computer Conference Canton, OHTotal $5.83 APCUG/CAMUG

Name: Julia Shaheen 7/24/12Conference: Summer Library Symposium Kent, OHTotal $87.19 NEO-RLS

Name: Norma Jean Storms 8/6-8/21/12

Conference:Google Apps and Open Office: Easy Alternatives to Expensive

Software ecourseTotal $125.00 ALA

Name: Jean Duncan McFarren 8/16/12Conference: Bullet-Proof Your Nonprofit Akron, OHTotal $31.64 Association of Fundraising Professionals

Name: Patty Marsh 8/23/12Conference: Telling the Library Story WebinarTotal $0.00 Webjunction

July $1,831.23

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Stark County District Library Monthly H R Report Distributed to the Board of Trustees

July 17, 2012

APPOINTMENTS 06/25/12 Alexis Nosic, Shelver, Perry Sippo Branch, part time, 30 hours biweekly. 06/25/12 Shelby Logan, Shelver, Perry Sippo Branch, part time, 30 hours biweekly. 06/27/12 Corrigan Irwin, Shelver, Perry Sippo Branch, part time, 20 hours biweekly. 07/06/12 Brian Wohlfarth, Driver, Mobile Services – Main, part time, 26 hours biweekly. 07/06/12 Brian Moriarty, Substitute Driver, Mobile Services – Main, hours as worked.

DEPARTMENT/AGENCY/STATUS CHANGES 07/02/12 Kathryn Lewis, from Shelver/Substitute, Perry Sippo Branch to Acquisitions Associate,

Technical Services - Main, part time to full time, 40 hours biweekly to 80 hours biweekly.

07/30/12 Penelope Vick, Library Specialist, part time, from 48 hours biweekly to 64 hours biweekly.

08/27/12 Nancy Metz, Library Associate, North Branch, full time to part time, 80 hours biweekly to 64 hours biweekly.

08/27/12 Janice Jozwiakowski, Library Specialist, North Branch, part time, 56 hours biweekly to 72 hours biweekly.

RESIGNATIONS/RETIREMENTS/TERMINATIONS 07/13/12 Emily Cavalier, Shelver, North Branch, part time. 07/31/12 Rosemary Hayes, Library Specialist, Perry Sippo Branch, full time, retirement.

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STARK COUNTY DISTRICT LIBRARY FACILITIES UPDATE

July 17, 2012 MAIN LIBRARY The application for energy rebate is in the hands of AEP and the Library is waiting for their approval before proceeding with the work. MADGE YOUTZ We have been approached by Community Building Partnership of Stark County to be the home of a piece of public art. The proposal is to place a moveable sculpture on the front lawn of the branch. The Building Committee discussed the project at its last meeting and has questions for the artist and the organization. The Library will check with the organization to see if it is still interested in placing art at Madge Youtz and will invite it to a board meeting to explain the project. MOBILE SERVICES Buckeye Power was able to repair the generator to our satisfaction. This current generator is a replacement for the Bookmobile and has been repeating the problems of the original. The Library will monitor this and make certain these problems remain fixed. SANDY VALLEY There is a resolution on this Board agenda to enter into a five year lease for the property the Library currently rents for our Sandy Valley Branch.

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Stark County District Library Board of Trustees

July 19, 2012

RESOLUTION TITLE: Sandy Valley Branch Library Lease HISTORY/BACKGROUND/DISCUSSION: The Stark County District Library has leased the property at 9754 Cleveland Ave SE, Magnolia, Ohio 44643 for the past 21 years for the Sandy Valley Branch. The initial term of the lease was 10 years, ending on April 30, 2001. The first renewal term was for 10 years at 1,744.00 per month for an annual rental of $20,928.00. The library is presently on a month-to-month tenancy with the original lease terms. The lease will be renewed for 5 years beginning July 1, 2012, at $1,794.00 per month for an annual rental of 21,528.00 and includes language that allows termination of the lease with 90 days notice. The new lease includes mowing and snow plowing and the lessor will pay the sewer expenses. RECOMMENDATION: The Library Board of Trustees approve the lease renewal for the Sandy Valley Branch DRAFTOR(S): Patty Marsh, Associate Director for Public Services PERSON(S) RESPONSIBLE FOR IMPLEMENTATION: Patty Marsh, Associate Director for Public Services

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Resolution 2012- Sandy Valley Branch Library Lease

WHEREAS, the Stark County District Library has leased the property at 9754 Cleveland Ave. SE, Magnolia, Ohio 44643 for the past 21 years, and WHEREAS, the Stark County District Library Board of Trustees will continue library service in the Sandy Valley area, and WHEREAS, Mr. Bowling and the library have agreed on lease terms for a 5 year lease renewal at $1,794.00 a month; NOW THEREFORE, BE IT HEREBY RESOLVED, by the Board of Trustees of the Stark County District Library to authorize the Interim Executive Director or her designee to sign the lease agreement for the property at 9754 Cleveland Ave. SE, Magnolia, Ohio 44643 for 5 years beginning July 1, 2012, at $1,794.00 a month.

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Stark County District Library

Board of Trustees July 17, 2012

Resolution Title: Reaffirm Internet and Computer Use Policy History/Background/Discussion: The Library’s Internet Use Policy was passed by the SCDL Board of Trustees as Resolution 2004-35 on May 18, 2004. The Internet Use Policy was updated with Resolution 2007-27 at the April 17, 2007 Board of Trustees meeting. The policy title was changed to Internet and Computer Use Policy and minor modifications to the text were made to accommodate advancements in technology. The Internet and Computer Use Policy was most recently reaffirmed with Resolution 2011-12 at the January 25, 2011 Board of Trustees meeting. The Internet and Computer Use Policy is a requirement of CIPA compliance and presented to the Board of Trustees for review annually as a component of the Policy. Recommendation: That the Library Board of Trustees approves the Internet and Computer Use Policy. Draftors: The 2004 Internet Use Policy was drafted by The Internet Policy Task Force: Dolores Brenton, Suzette Burlingame, Carolyn Dick, David Krajci, Debbie Russo, Roseann Widder, and Renee Williams. Person Responsible for Implementation: Karen E. Miller, Interim Executive Director

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Resolution 2012- Reaffirm Internet and Computer Use Policy Resolution

BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library that: Integral to the mission of the Stark County District Library is the provision of meeting the informational, educational, cultural, and recreational needs of the diverse population of Stark County. As the Library strives to be the county’s premier resource center, Internet workstations are available to all customers. Usage is not restricted by need or residency. Parents or legal guardians may choose to allow their children under the age of 16 to override the Internet filter. Each customer is asked to accept the Library’s Internet Policy in order to initiate an Internet session on Library workstations. The information available on the Internet, due to its scope and diversity, may not be accurate, authoritative, factual, legal, reliable, or complete. Library customers should carefully assess the validity of information located on the World Wide Web. The Stark County District Library does not provide email or social networking clients on library computers. Email and social networking applications are available via the web, and parents or legal guardians have the responsibility to oversee their children’s use of the Internet and library computers. The Stark County District Library’s network supports access to the most commonly used Internet protocols. The content of some web sites may not be accessible due to Network security. Library employees are available to provide limited assistance to individual customers. Customers are encouraged to take advantage of Library workshops which provide basic instruction on the Internet and computer skills. Customers may save files to external storage drives; send files to their personal email accounts; or print documents for a fee at designated workstations. The option to save personal files to the hard drive or the Network is not available. The Library’s computers can be used to access web-based e-mail accounts. Customers are welcome to use the Internet, but may not display images that are deliberately offensive or create a hostile or intimidating environment. Customers may not display on screens or printers sexually explicit graphics or other materials which may be obscene, illegal, or harmful to minors as defined in local, state, and federal law or applicable court decisions. The use of the Internet or any computer device within the library to engage in any activity which constitutes a violation of local, state, or federal law is strictly prohibited. Internet users are governed by the library’s Code of Conduct Policy. This Internet Policy will be reviewed by the Stark County District Library’s Board of Trustees at least annually. Absolute privacy for customers using electronic resources cannot be guaranteed. Any user name, password, email, credit card number, financial, or other information entered may not be private or completely secure.

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July 2012 Board Packet

Documents

Transcript of July 2012 Board Packet