Joining the Team: Covering Your Board Bases
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@SVPBoulder #nonprofit #governance /emilydavisconsulting /AskEmilyD
JOINING THE TEAM: COVERING YOUR GOVERNANCE BASES
Emily Davis, MNM, CGT Emily Davis Consulting
May 5, 2014
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@SVPBoulder #nonprofit #governance /emilydavisconsulting /AskEmilyD
Follow the conversation…
@svpboulder @AskEmilyD
#svpgovernance101 #governance #nonprofit #leadership
#philanthropy
TURN ON YOUR TECH
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@SVPBoulder #nonprofit #governance /emilydavisconsulting /AskEmilyD
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How many of you are…
q Serving on 1 committee? q Serving on 2 or more
committees? q Interested in joining a board for
the first time? q Currently serving on 1 board? q Currently serving on 2 or more
boards?
QUICK POLL
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60 seconds or less
Name & Board role
Question or
challenge
Org name & brief
description
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OUTCOMES
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MOTIVATIONAL VALUES
Answer this question, “What motivates me to sit on the XYZ Organization’s Board?” ① Get into pairs ② Pick ONE card from the
deck ③ Share why you chose that
card ④ Switch
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@SVPBoulder #nonprofit #governance /emilydavisconsulting /AskEmilyD
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PERSONAL PLANNING
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1. Determine mission & purpose
2. Select the chief executive
3. Support & evaluate the chief executive
4. Ensure effective planning
5. Monitor & strengthen programs & services
6. Ensure adequate financial resources
7. Protect assets & provide financial oversight
8. Build a competent board
9. Ensure legal & ethical integrity
10. Enhance the organization’s public standing
10 BASIC BOARD RESPONSIBILITIES
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ACTIVITY
How does the board as a whole perform the 10 responsibilities listed?
Rate the board as a whole on a scale
from 1 – 4. 4 = Outstanding
3 = Good 2 = Fair 1 = Poor
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Set organizational
direction
Provide oversight
Ensure necessary resources
BOARD ROLES & RESPONSIBILITIES
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Strategic Priorities
Goals
Objectives
Action Items
• Process not a document
• Roadmap • Three-years • Input from board,
staff, stakeholders • Narrative, resources,
implementation tools
WHAT IS IT?
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Generative
Fiduciary
Governance as
Leadership
Strategic
WHY are we going to do it?
HOW are we going to do it? WHAT are we
going to do?
§ Scanning your external environment
§ Comparative advantage
§ Strategic plans
§ Confronting challenges in traditions & values
§ What matters most to us? § What does this mean to
us? § Meaning § Framing the right issue
§ Tangible § Operations § Legal § Results § Resources
§ High performing board address all three
§ Great boards know the differences
§ Fundraising in all three
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FEARS & HESITATIONS
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WHY 100% BOARD GIVING??
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GIVING PYRAMID
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SPHERES OF INFLUENCE
New gifts
Annual donors
Midsize donors
Major donors
Planned giving
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Prospecting Identification Preparation
Cultivating Build the Relationship
Engage the Donor Ask for the Gift
Stewarding Recognition Reporting Communicating Engagement
FUNDRAISING PROCESS
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Diversity is key
Individuals
Special events
Foundation grants
Government grants
Corporate sponsorship
Earned income
Service clubs
FUND DEVELOPMENT
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2013 SOURCES OF GIVING*
*Source: Giving USA 2014
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YES!!
Yes, but not that much
No
3 POSSIBLE OUTCOMES
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FEARLESS FUNDRAISING: A BOARD MEMBER
CHECKLIST!
Fundraising opportunities and responsibilities for
board members
Be honest. Be realistic. Take a risk!
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Legal Hat
Ambassador Hat
Volunteer Hat
THE DIFFERENT HATS WE WEAR…
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WHAT DOES IT MEAN TO BE AN AMBASSADOR?
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GREAT ELEVATOR PITCHES
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HAIL*
To greet or acclaim enthusiastically HONESTY Be Clear and Straight AUTHENTICITY Be Yourself INTEGRITY Be Your Word LOVE Wish Them Well
*Julian Treasure
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ENSURE BOARD & ED ENGAGEMENT*
ED is displacing board
GOVERNANCE AS OBSERVATION
ED is in constructive partnership with board
GOVERNANCE AS
LEADERSHIP
ED is going thru the motions with the board
GOVERNANCE AS
ATTENDANCE
ED is displaced by board
GOVERNANCE AS MICROMANAGEMENT
ED ENGAGEMENT
BOARD ENGAGEMENT
* Source: Richard Chair et. al. “Governance as Leadership”
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ACTIVITY TIME!
Write “board” in the space provided if you think it is a board responsibility.
Write “staff” if you think it is a
responsibility carried out by the staff.
Write “both” if you think it is a responsibility shared by staff and board.
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Board Leads
Shares values thru policies that put mission in action
Hires, supports, assesses ED
Opens funding resources in community
Oversees financial due diligence
Recruits & retains new board members
ED Leads
Develops/ Proposes policy questions
Hires, supervises, motivates staff
Develops & implements programs
Shared Leadership
Strategic plan
Fundraising plan & strategies
Evaluations
Prep board meetings
SHARED LEADERSHIP
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SAMPLE BOARD RECRUITMENT TIMELINE
• Review docs & past recruitment • Design self-eval Month 1
• Conduct self-eval & demo matrix • Design application, interview questions & outreach messaging Month 2
• Add to website • Share with networks Month 3
• Schedule & conduct interviews • Invite to board meeting Month 4
• Host at board meeting • Make recommendations Month 5
• Inform candidates • Schedule orientation • Intro board buddies
Month 6
• Debrief process • Gather feedback Month 7
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WHAT MAKES ‘EM TICK
• Always YES • Wants to help everyone & everything
• Caution!
OVER-COMMITTED
• Need lots to stay engaged
• Don’t let them sit around
BUSY, BUSY, BUSY
• Verbal & print
• Use titles & acknowledgment
LIKES RECOGNITION
• Stays focused & on track • Great for events • May get discouraged by others lack of support
ORGANIZER
• Lots of ideas for improvement
• Pair with an Organizer to keep things moving
CREATIVE
*Abigail Harmon
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BOARD MEETINGS
AGENDA
• Frequency • Keep under 2 hours • Focus on governance • Strategic plan
priorities, goals • Mission moments • Recognition • Consent agendas
FACILITATION
• Quorum • Attendees • Roberta’s Rules of
Order • Avoid
micromanagement • Accountability • Virtual vs. in person
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FACILITATION TIPS
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IT’S NOT ABOUT YOU
How does this serve the mission? Does it fit our strategic goals?
What’s our capacity? What does success look like?
Keep it high level!
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CONFLICT MANAGEMENT
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EVALUATION
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PICTURE YOUR LEGACY
Select a card that answers the question: “What is the legacy you want to leave with the board?”
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• BoardSource • 4Good • The Policy
Governance Model (Carver)
• Council of Nonprofits • Roberta’s Rules of
Order • A Fundraising Guide
for Nonprofit Board Members
• Nonprofit Board Answer Book
• Creating Caring and Capable Boards
• 10 Basic Responsibilities of Nonprofit Boards
• The Board Building Cycle
• The Nonprofit Policy Sampler
RESOURCES
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BOOK SIGNING!
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DRAWING!
Books for sale & signing with a discount:
$39.95 + tax
Credit card & check
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Emily Davis, MNM Emily Davis Consulting
(720) 515-0581 [email protected]
emilydavisconsulting.com