Job Description

1. Job Title: Events Assistant

Reports to: Events Fundraiser

Accountable to: Community Fundraising Manager

Salary: Band 2

Hours: 37.5 per week

Date: October 2016

Contract: Fixed term contract for 3 months. Possibility to be permanent subject to future funding

2. Job Summary

The post holder will be a self motivated individual with excellent communication skills, organisational skills, energy and enthusiasm. This person will be an integral member of the Fundraising team, with particular responsibility for organising existing community focused events and assisting the Events Fundraiser to organise High End and Mass Participation events. The Events Assistant will also play an ambassadorial role for Ashgate Hospicecare so will need to be confident at public speaking.

Event Assistant – Oct 2016

3. Organisation Chart

4. Main Duties & Responsibilities

To assist with the planning of an annual programme of events and campaigns which support individual, community and corporate giving.

To plan and organise community focused events within the annual programme, including risk assessments, marketing, advertising and resources for these events.

To research and develop new community focused events as part of the departmental plan to grow Events income to £500k by 2019.

To liaise and work with external supporter groups, including community groups and schools and to assist them in the planning and promotion of their events as necessary.

To source and support volunteers to assist with events as required. To work to strict deadlines and targets within an agreed budget. To assist with the monitoring and evaluation of results in line with the departmental

budget and strategic plan. To proactively source participants for places that the hospice has purchased on

challenge events. To support people in the community doing fundraising events and challenges for

Ashgate Hospicecare To liaise sensitively with the family and friends of people that have died in the hospice

who wish to be involved with fundraising. To host sign up stands for events and present in front of supporter groups to spread

awareness of Ashgate Hospicecare To wear the costume for Ashley Bear, the Ashgate Hospicecare mascot. To ensure security of cash in office and at events, and ensure swift transfer to the

Finance Department.  To have a flexible approach to the working day and be prepared to attend some

Event Assistant – Oct 2016

Chief Executive

Director of Fundraising and

Marketing

EventsAssistant

THIS POST

Community Fundraising Manager

Events Fundraiser

evening/weekend/bank holiday presentations and events. To help train other members of staff and volunteers. To be aware of all Hospice policies and procedures and comply with all Hospice policies

including those relating to Health & Safety, Fire, Data Protection, IT and Standing Financial Instructions.

To maintain an up to date knowledge of charity legislation, and government initiatives relating to the non-profit making sector and to work to the Institute of Fundraising Codes of Practice.

To perform other duties as required by the Fundraising and Communications Department.

5. Personal Development

Through the appraisal process, agree individual objectives and develop a personal development plan linked to team and individual objectives.

Attend external events such as NAHF meetings and Institute of Fundraising training Demonstrate Continuing Professional Development, develop new skills as required.

6. Communications And Working Relationships

Internal: All staff and volunteers; department managers, senior management team and trustees

External: Handling events enquiries and requests from the general public, liaising with external suppliers

Please note this is an illustrative list only.

This Job Description describes the main duties of the post holder and is not exhaustive.

This Job Description will be reviewed with the post holder as part of the regular performance review and staff development procedure.

This Job Description does not form part of the Contract of Employment.

PERSON SPECIFICATION

Event Assistant – Oct 2016

Job Title: Events Assistant

1. Attainments/Qualification

Essential English and Maths at GCSE grade C or

above (or equivalent)

Desirable NVQ Level 2 in Business and

Administration Fundraising qualification or award (or be

prepared to work toward this)

2. Skills

Essential Good relationship management skills Outstanding personal organisation skills Ability to speak to a large audience about

the work of the hospice Ability to plan and prioritise workload Confidently and effectively communicate

with a wide range of people Ability to think outside the box and

maximise opportunities Competent in the use of Microsoft Office

packages (Word, Excel, Access, Outlook) Ability to work well within a team and be

self-motivated Proactive, innovative and able to use own

initiative to improve processes Tact and persuasion

Desirable

3. Knowledge/Experience

Essential

Experience in a customer facing role Experience of working to and exceeding

targets Experience of organising events

Desirable

Experience of working in a healthcare environment

Experience of working with volunteers Experience of organising charity

fundraising events

4. Other factors

Event Assistant – Oct 2016

Essential

Personal integrity A thorough understanding of, and ability

to maintain confidentiality Ability to interact confidently with staff at

all levels Ability to build rapport, trust and

confidence with colleagues Good knowledge of fundraising best

practice Full, clean driving licence

Desirable

First Aid Certificate

Event Assistant – Oct 2016