Jeff Donato - DMAFB
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Transcript of Jeff Donato - DMAFB
355th Contracting Squadron
CONTRACTING 101
Current as of Dec 2012
Overview
• Contract Regulations• Contracting Process• Competition• Strategic Sourcing Contracts• Small Business• Tips…• Q&A
Contract Regulations
• Federal Acquisition Regulation (FAR)• Based on Federal Law (Congress)• Foundation of contract policy/procedures
• Defense Federal Acquisition Regulation Supplement (DFARS) http://www.acq.osd.mil/dpap/dars/index.html
• Air Force Federal Acquisition Regulation Supplement (AFFARS)
• Other Federal, DoD, AF, & ACC policies
http://farsite.hill.af.mil
Best Value = Lowest Cost
Contracting Process
Contracting professionals combine funding with
detailed requirements and potential suppliers/service providers to provide the goods or services that support the warfighter
Contracting Process
• Three Broad Categories of purchases
• Micro-purchase (GPC) - < $3,000 (supplies); $2,500 (services); $2,000 (construction)
• Simplified Acquisition – Micro-purchase < $150,000 (almost always reserved for small business)
• Large Purchases – Over $150,000
Competition
• Competition Requirements: • > Micro-purchase threshold• Competition is required by law (CICA)• Exceptions
• AbilityOne; some Small Business Set-A-Sides; Sole Sources
• Publicizing Contract Actions > $10,000 • Published on internet via FedBizOpps• Exceptions
• National Security• Urgent & Compelling• 8(a) Disadvantaged Small Business • Mandatory Sources (AbilityOne, FPI, AFWAY, etc)• GSA
Competition: Exemptions
FAR 6.302 list exceptions• Commonly Cited authorities:
• Only One Responsible Source: 10 U.S.C. 2304(c)(1)• Demonstrates a unique and innovative concept• Offers a concept or services not otherwise available to the
Government
• Unusual and Compelling Urgency: 10 U.S.C. 2304(c)(2)• Government would be seriously injured• Limited time of performance
• Authorized/Required by Statute• AbilityOne; 8(a) Program
Sole Source is the exception…Competition is the NORM
AF Strategic Sourcing Contracts
AF Strategic Sourcing Contracts
• Led by Enterprise Sourcing Group, Wright-Patterson AFB
http://www.wpafb.af.mil/units/enterprisesourcinggroup.asp
• Active Contracts: • Office Supplies; Seating; Dorm Furnishings; Taxiway Lighting;
Medical Services
• Developing Contracts: • CE: Elevator Maintenance; Flooring; Roofing• Furniture: Modular Furniture; Files & Storage; Case Goods
AF Strategic Sourcing Contracts Contracting Offices
Areas Supported DoDAAC ESG Contracting Site
AFCESA- Civil Engineering Support FA8051 Tyndall Air Force Base, Florida
AFCEE - Air Force Center for Engineering and the Environment FA8903 Port San Antonio, Texas
AFMSA - Air Force Medical Support Agency FA8052 Port San Antonio, Texas
AFMOA - Air Force Medical Operations Agency FA8052 Port San Antonio, Texas
DTIC - Defense Technical Information Center FA8075 Offutt Air Force Base
MSCC - Medical Service Commodity Council FA8053Wright Patterson Air Force Base, Ohio
FPCC - Force Protection Commodity Council FA8054Lackland Air Force Base, Texas and Wright Patterson Air Force Base, Ohio
ITCC - Information Technology Commodity Council FA8055 Maxwell Gunner Annex, Alabama
CECC - Civil Engineering Commodity Council FA8056Wright Patterson Air Force Base, Ohio
FCC - Furnishings Commodity Council FA8057Wright Patterson Air Force Base, Ohio
KBSCC - Knowledge Based Services Commodity Council FA8059Wright Patterson Air Force Base, Ohio
DMAFB Strategic Contracts
• Multiple Award Construction Contract (MACC)• Four (4) contractors – compete on design/build construction projects
• Simplified Acquisition of Base Engineering Requirements (SABER)• Multi-discipline construction projects under $750K
• Medical Service Contract• 82 FTEs; 60 Different Positions
355 CONS exceeded 100% their FY11 SB Goals
• Small Business Program • DoD Policy: Maximum opportunities to small business• Goals set for different categories
• Small Business • Small Disadvantaged Business • Women-Owned Small Business • HUBZone Small Business• Service-Disabled Veteran Owned
• Congressionally Mandated• AF Numbers reported to DoD and then Congress
Small Business
1) Do you have experience or are you willing to work as a subcontractor to build experience?
2) Are you willing to adhere to the government acquisition regulations (FAR/DFAR/AFFARS; http://farsite.hill.af.mil)?
3) Can your business financially support the execution of a Federal contract that may involve significant start up costs?
Tips…First Questions
1) TIN- Federal Tax ID Number
2) State/ Local and contracting Licenses if applicable
3) Dunn and Bradstreet Number
www.fedgovdandb.com or 1-866-705-5711
4) North American Industry Classification System (NAICS)/ SIC Codes:
http://www.census.gov/eos/www/naics/
Know your size and certification status
5) Current: Central Contract Registry (CCR) & Reps and Certs
Applications (ORCA) in System for Award Management (SAM)
https://www.sam.gov
6) Federal Business Opportunities: www.fbo.gov
Tips…First Have/Know
Tips of the Trade
• Respond to Requests for Information and Sources Sought
• Attend Pre-Award Site Visits
• Read the solicitation…all of it (clauses and PWS)
• How to Propose – Sections L (52.212-1) and M (52.212-2)• What we look for…reliable contractor
• Do what you say you are going to do at the price you propose• Do not try and make up margins in ‘change’ orders
• Past Performance is vitally important…CPARS/CCAS
15
Tips…Marketing Capabilities
• Capability and marketing briefings
• Should be presented at the functional level
• Functional directorates have resident subject matter expertise
• Alternative methods for providing technical information:• Participate in Industry Days• Provide Detailed Capability Statements• Respond to Requests for Information/Sources Sought
Limitations on CommunicationsSpecific Information on an Upcoming Requirement
• We can’t provide one contractor information that their potential competitors don’t yet also have
• Risk of protest in subsequent source selection due to real, or perceived, unfair advantage
• We have ways to provide all interested contractors the same information at the same time, and entertain their questions and comments
• Industry days, FedBizOpps postings, Long Range Acquisition Estimates (LRAE)
• Pre-solicitation notices (FAR 14.205/FAR 36.213-2)• Synopses of proposed contract action (FAR 5.201)• Long-range acquisition estimates (FAR 5.404)
Take Away
• Central Contractor Registration (CCR)• https://www.sam.gov - must be renewed annually• Register will all appropriate NAICS codes
• Only way we will find you during market research
• Federal Business Opportunities (FedBizOps)• https://www.fbo.gov• Set-up notifications alerts, by NAICS codes
• Southern Arizona Procurement Fair• DMAFB, Pima County Procurement, and City of Tucson• Business booths, workshops, networking• Annual – 5 April 2013
QUESTIONS?
BACK-UP SLIDES
20
ESG Spiral Update
Commodity Council Spiral Description
Spend Addressed FY11- FY16
Target Implementation Date
CE Taxiway Lighting
Conversion of current incandescent taxiway lighting fixtures in use on airfield with Light-Emitting Diode (LED) fixtures.
$11MAug 2011
Awarded!
CE Elevator Maintenance
Freight/passenger elevator, repair, and inspection services. $12M Mar 2012
CE FlooringCommodities such as tile, carpet, vinyl comp tile, laminate, etc., and the associated replacement and repair labor.
$71M Oct 2012
CE Paint & Protective Coatings
Materials such as interior and exterior building paint, protective and corrosive-resistant coatings, caulk, finishes, etc., the related application equipment, and associated labor.
$110M Oct 2012
21
ESG Spiral Update
CE Roofing
Materials such as shingles, flashing, gutters, etc., and the related labor involved in maintenance, repair, replacement, and inspection of roofing.
$284M Feb 2013
CE HVAC
Includes repair and replacement of chilled water systems (chillers, pumps, piping, filters, and condensing towers) , and air handling systems
$431M Jan 2014
CEEnergy Management Controls
Repair and replacement of HVAC control systems with modern energy efficient systems
$111M Jan 2014
CE Rubber Removal Airfield joint repair, sealant, and maintenance $50M Jan 2015
CE Tank, Trap, and Duct
Cleaning, repair, maintenance, and servicing of tanks (commercial and septic), traps (plumbing), hood (air exhaust units) and ducts (HVAC)
$17M Jan 2015
22
ESG Spiral Update
CEFire Protection and Suppression Equipment
Monitoring, testing, maintenance of controls (fire alarm panels and detectors) and fire suppression systems
$123M Jan 2015
CE Automatic Gates and Doors
Install, maintain, repair and replace gates and doors (includes hanger doors) $14M Oct 2015
CE
Dormitory Appliance Maintenace, and Repair Services
Dormitory appliance service contracts, rentals and replacements $3M Oct 2015
CE Paved Surface Striping
Striping (incl. sweeping) of base roads, parking lots, and airfields $7M Oct 2015
CE Generators Purchase, install, maintain and repair real property generators $39M Oct 2015
Furnishings Dorm Furnishings
Includes beds, mattresses, box springs, linens, kitchen furnishings, appliances, laundry room and day room furnishings and accessories, outdoor furniture, window treatments, artwork and installation.
$95M Jun 2011 – Awarded!
Furnishings Seating Wood and non-wood upholstered seating and other seating applications for executive and task oriented environments.
$81M Jul 2011 – Awarded!
23
ESG Spiral Update
Furnishings Seating Wood and non-wood upholstered seating and other seating applications for executive and task oriented environments.
$81M Jul 2011 – Awarded!
Furnishings System and Modular Furniture
Panel systems furniture along with all work surfaces and storage components, freestanding modular furniture and moveable walls to include related design and installation.
$187M Apr 2012
Furnishings Filing & StorageLateral sys files, modular filing sys, high density filing/storage, filing/storage furniture.
$47M Dec 2012
Furnishings Case GoodsCredenzas,
tables, conference room furniture, lounge and reception area furniture, accessories.
$26M Jan 2013
Furnishings
Consolidated Furniture Management Services
Reconfigurations and moves, logistics, furnishings management, refurbishing, other related services.
$40M Jan 2014
24
ESG Spiral Update
Commodities Expedited Shipping
Overnight small package (under 150 pounds) shipping. $66M
Sep 2011 (will leverage existing DoD BPAs)
Commodities Fitness Equipment
Fitness program equipment such as treadmills, elliptical machines, strength training equipment and exercise bikes.
$23M Apr 2012
Office Supplies Office SuppliesLeverage the Federal Strategic Sourcing Initiative (FSSI) for purchase of office supplies.
$115M
May 2011SAF/AQC policy approved Mar 2011 (mandatory 1 Oct 2011)
IT Client Computing and Servers
Covers all mainstream desktops, laptops, monitors and client-level servers and monitors.
$727M
Jul 2010
Awarded!
BPAs in-place
IT Cellular Service Devices
Consolidated one-stop shopping point for cellular services and devices. $231M
Aug 2011
Awarded!
BPAs in place
IT Digital Printers and Information
Multi-Functional Devices/Printers…MFD’s or MFP’s and Toner consumables. $105M
Jan 2008
BPAs in-place
Medical ServiceClinical Acquisition Support
Provide all direct-care, clinical service positions under personal services contracts to the medical service.
$992M Dec 2011
25
ESG Spiral Update
Medical ServiceMedical Administrative Support Svs
Provide medical support (non-patient) positions and services to the medical service.
$494M Jan 2012
Medical ServiceConsultant Advisory and Technical Svs
Provide management and professional support services, studies, analysis and evaluations, and engineering and technical services to meet medical service Advisory & Assistance (A&AS) requirements.
$985M Dec 2011
Force Protection
Load Carrying System
Purchase of all Security Force load carrying system and accessory items. $29M
Jan 2009
Contract Awarded
Force Protection
DoD Civilian Police/Guard Uniform Items
AbilityOne contract to provide primary duty uniform items, utility uniform items, outerwear and accessories (belts, caps, patches, badges, etc.) for 4,000 Civilian Police/Guard
$19M Nov 2011