january 31, 2014 meeting - cabarrus.k12.nc.us · 4:30 Close meeting – resume on February 6th....

Cabarrus County Schools

Budget Committee2014 – 2015January 31, 2014

Agenda

8:30 Welcome

8:35 Norms

8:40 Introduction of budget committee members

8:55 Overview of school system budget

9:15 Budget process FY14.15

9:40 Allocation of capital resources

10:00 Break

10:15 What are you hearing? Salary Increases?

10: 30 Budget hearings – capital outlay

11: 30 Lunch

12:15 Budget hearings – capital outlay

1: 00 Prioritize non-FMD capital outlay

2:00 Break

2:15 Presentation of FMD data – Barry Shoemaker

2:45 Presentation of Capital needs - >$500

4:30 Close meeting – resume on February 6th

Budget Team Meeting NormsKelly’s Recommendation

Praise in PublicCriticize in Private

Budget Team Group Norms• Listen and focus on the

content

• Honor times on the agenda so all topics can be covered

• Utilize parking lot for questions or issues not addressed during allotted discussion time

Welcome Budget Committee 2014-2015Budget Committee Member Position / Representing School/Department/OrganizationCarolyn Carpenter Board Member CCS Board MemberBarry Shoemaker Board Member CCS Board MemberJeff Phillips Board Member CCS Board MemberPam Dubois County Deputy Manager Cabarrus CountyMike Downs County Manager Cabarrus CountyAnn Wilson County Finance Director Cabarrus CountyParikshit Mehta County Budget Director Cabarrus CountyKristy Bullock Middle school rep CC Griffin Middle SchoolMarcie Beard small elementary schools Beverly Hills Elementary SchoolChuck Borders Elementary schools Pitts School Elementary SchoolJim Williams High School Rep Performance Learning CenterMarjorie Brown Parent Rep Multiple SchoolsFrank Lapsley Community Rep Cabarrus Events ArenaTimothy Gwynn Teacher Rep Winecoff ElementaryKaren Grehig Teacher Assistant Rep Harrisburg ElementaryDonna Smith Cabinet Cabarrus County SchoolsDr. Barry Shepherd Cabinet Cabarrus County SchoolsDr. Chris Lowder Cabinet Cabarrus County SchoolsDr. James Kirk Cabinet Cabarrus County SchoolsDr. Katherine Propst Cabinet Cabarrus County SchoolsJason VanHeukelum Cabinet Cabarrus County SchoolsKathryn Auger Cabinet Cabarrus County SchoolsKelly Kluttz Cabinet Cabarrus County SchoolsLen Witke Cabinet Cabarrus County SchoolsMathew Fail Cabinet Cabarrus County SchoolsRonnye Boone Cabinet Cabarrus County SchoolsEd Emery Finance Department Cabarrus County SchoolsDerek Todd community

Cabarrus County Schools

FY 13.14 Budget

State , $147,442,148, 60%

Local, $58,611,687, 24%

Federal, $11,887,542, 5%

Capital, $7,074,398, 3%

Child Nutrition, $13,461,121, 5%

KIDS:PLUS, $2,300,000, 1%

Local Special, $6,476,651, 2%

Cabarrus County Schools Budget 2013 - 2014

State

Local

Federal

Capital

Child Nutrition

KIDS:PLUS

Local Special

2013-2014 Operational BudgetFunding Sources

State66%

Local26%

Federal5%

Local -Special

3%

2013-2014 Total Operational Budget by Object

Salaries & Benefits

83%

Purchased Services

3%

Supplies & Equipment

10%

Fixed Costs (Utilities, Insurance, Contracts)

4%

2013-2014 State Operational Budget by Object

Salaries & Benefits

96%

Purchased Services

1%


3%


0%

Other4%

2013-2014 Local Operational Budget by Object

Salaries & Benefits

52%

Purchased Services

7%


26%


15%

Salaries & Benefits

83%

Purchased Services

8%


9%

2013-2014 Federal Operational Budget by Object

Pay Increases for FY 14.15• Philip then stated that a 1% raise for teachers costs on

the order of $54 million (this figure covers teachers only, not administrators or other State employees). The State clearly has at least the $300 million available for last year available and the potential for another $100 - $150 million in current revenue overages. Philip suggests using a 3% projection for raises in local LEA budgets. Philip again explained that, due to turnover on the state level, a 4% raise can be given to teachers using only 3% money. In response to questions, Philip expects a raise will be given to all State employees because it is an election year, but it is possible that for positions other than teachers, the raise would be given as a lump-sum payment rather than a permanent increase.

Stam shows rocky road ahead on teacher

On Thursday, House Speaker Pro Tem Paul Stam’s office sent a press release explaining how N.C. teachers had the “opportunity” for salary increases in the current year’s budget. All it would take is school districts taking advantage of “flexibility” lawmakers have given them to use state money designated for one purpose – gifted students or career technical education, for instance – and use it for another – like paying teachers more. Or, school districts could use money they get from their local governments to boost teacher pay.Got that? Problem solved. There’s really no need for the governor and legislature to carve out a plan to commit resources to increase teacher pay. Read more here: http://www.charlotteobserver.com/2014/01/26/4637865/stam-shows-rocky-road-ahead-on.html#.UubVXHmsGzxSee state allotments in appendix A page 1.

Budget Process

FY 14-15

Budget Process FY 14-15• Each year the CCS budget process needs

modification due to the current financial environment. In previous years, the budget process included methods to help reduce spending. Other years, the process allowed us to evaluate and reduce spending while utilizing those dollars for other needs. We are confident we have and are maximizing every available resource while remaining conscious of current spending and needs.

• Many pieces of this year’s process will remain familiar. Current funds are committed to fulfilling student achievement needs that we cannot alter or give up. Therefore, the premise of our requests is expansion - we need more. This process will focus on expansion and continuation requests.

School budget requests– Schools prepare budget requests with the

assistance of school improvement teams. Requests can include operating expenses for staff, supplies, staff development, salary and/or supplement increases, furniture and equipment. In addition, schools may request capital needs separate from facility’s needs. Facility needs will be handled by our facilities budget request process.

• Elementary schools will build a consolidated request

• Secondary schools will build a consolidated request

– Consolidated school budgets go to the expansion request list.

Department budget requests– Departments prepare budget requests with

the assistance of your team. Requests should include operating expenses and capital outlay expenses as necessary. Facility needs will be handled by our facilities budget request process.

– Department budget requests go to the expansion request list.

Facilities budget requests– Facilities team members visit each school

site to determine current facility needs. Principal and facilities department staff walks the property and agree to the budget request.

– School lists are consolidated on one list and an estimated project cost is determined.

– Once the school visits are complete and costed, each school gets a copy of their budget request to verify accuracy.

Facilities budget requests– Lists are sorted by projects that are $500,000

and greater or those less than $500,000. • Less than $500,000 list

– Sorted by discipline and urgency of repair (year 1, year 2, year 3, etc.)

– Prioritization will be set by the facilities department and reviewed in construction subcommittee prior to coming to budget committee.

• $500,000 or greater– Sorted by urgency of repair (year

1, year 2, year 3, etc.)– Prioritization will be set by the

facilities department but reviewed and approved in construction subcommittee prior to coming to budget committee.

Budget Committee will:• review and analyze data• be presented with the consolidated expansion

requests• hear presentations from schools and

departments regarding requested items• develop criteria for prioritization using tregoe• process and prioritize expansion list using tregoe• make a budget recommendation to the board

of education

Budget Committee Meetings• 1st meeting

– January 31, 2014– 8:30 – 4:30– Fire Station # 8

• 2Nd meeting– February 6, 2014– 8:30 – 4:30– Auxiliary Services

• 3rd meeting– February 18, 2014– 8:30 – 4:30– Fire Station # 8

• 4th meeting– March 6, 2014– 8:30 – 4:30– Fire Station # 8

Board Meetings

March 3 Board Work Session - Budget discussion / Public Hearing

March 20 Budget work session

April 7 Board Work Session - Budget discussion

April 14 Board Business Meeting - Adopt proposed budget

Break – 15 minutes

Allocation of Capital Outlay resources

• See Appendix A, page 2

Budget HearingsCapital Outlay – Non FMD

Request Appendix B Presenter

Band instruments (High & Middle Schools)

Page 1 Tripp Aldridge

Band uniforms Page 2 Tripp Aldridge

Furniture and equipment – schools and departments

Page 3 AdamAuerbach

Advanced Manufacturing Equipment (JMRHS)

Page 4-5 Jason Van Heukelum

Vans for Exceptional Children Page 6 Markl Kies

Cafeteria tables for KIDS:PLUS Page 7-8 Nikki Iadarola

Lunch – 45 minutes

Budget HearingsCapital Outlay – Non FMD

Request Appendix B Presenter

Yellow buses (2 w/EC capabilities)Page 9 Dan Meehan

Service Trucks for Mechanics / TechnicianPage 10 Dan Meehan

Tools for completion / add'l mechanicsPage 11 Dan Meehan

Camera's on Yellow BusesPage 12 Dan Meehan

Bed for wreckerPage 13 Dan Meehan

New Activity Buses ( 1 w/EC capabilities)Page 14 Dan Meehan

Mini VansPage 15 Dan Meehan

Floor lift System for BusesPage 16 Dan Meehan

Add equipment and uniforms for middle school soccer

Page 17 Donna Smith

Prioritize non-FMD capital

• See Appendix C, page 1

Break – 15 minutes

FMD (facilities maintenance department) data and graphs– Presented by Barry Shoemaker

• See Appendix D, pages 1- 4

Capital Facility needs> $500,000

• See Appendix E, pages 1 - 5

PRC # PRC Name PositionsMonths of

Employment Allotment Amount

000 Textbooks 48,012$ 001 Classroom Teachers 1,360.50 71,769,595$ 002 Central Office Administration 1,067,164$ 003 Non-Instructional Support 8,312,696$ 005 School Building Administration 5,249,556$

Principal 444.00Assistant Principal 312.00

007 Instructional Support 141.00 8,653,556$ 010 Convert positions to dollars 5,077,764$ 012 Driver Training 514,997$ 013 CTE Month of Employment 1,333.00 7,471,427$ 014 CTE Program Support 407,761$ 015 School Technology 426,032$ 020 Foreign Exchange Teachers 222,184$ 024 Disadvantage Student Supplemental Funding 786,125$ 025 Indian Gaming Fund 22,685$

027 Teacher Assistants 3,771,954$ 029 Behavioral Support 151,903$ 030 Digital Learning 115,361$ 032 Children with Disabilities 13,863,413$ 034 Academically Gifted 1,497,805$ 039 School Resource Officers 368,000$ 054 Limited English 1,250,833$ 055 Learn and Earn - Early College 315,823$ 056 Transportation 10,214,613$ 061 Classroom Material 55,504$ 063 Developmental Day 972,782$ 066 Assistant Principal Interns 32,984$ 069 At Risk Student Services 4,594,583$ 073 Connectivity 207,023$

TOTALS 1,501.50 2,089.00 147,442,135$

Cabarrus County Schools State Allotment

FY13.14

54.0% 19.0% 12.8% 2.4% 11.8%

$673,000

$17,695,100

$0Mechanical / Environmental

Park, Fencing, Drainage, Retaining Walls


Playgrounds / Sports Fields




$8,875,000

$103,375,276 $37,291,600

$500,000

$2,100,000 $970,000

Fiscal 2017 ‐2018 Fiscal 2018 ‐2019 & Wants

$231,720,278

$2,929,000Construction Construction$22,685,300

Roofing

Kitchen, Bathroom, Plumbing, Lighting, Electrical

> $500K Capital Projects ‐ Total

Fiscal 2014 ‐2015 Fiscal 2015 ‐2016 Fiscal 2016 ‐2017

$1,100,000 $0

Construction

Mechanical / Environmental

Construction

Mechanical / Environmental Mechanical / Environmental

$0

$1,230,000 $569,000

$3,012,116

$0

Roofing


$9,939,210

$1,671,000 $0

$1,290,000

$0

$0

$1,355,200

$5,050,300

$4,016,320

$0


Roofing


Total 2016‐2017$44,072,716Total 2014‐2015 Total 2015‐2016$125,090,486 Total 2017‐2018 Total 2018‐2019 & Wants$29,548,156 $5,574,200 $27,434,720


Roofing


Construction




Roofing


$4,156,856

$1,236,000

Capital Request

School:

Department:

Project Title:

Total Cost:

Project Description

Background & Justification / Status

Impact if Delayed or Not Funded

FY 2014‐15 Request

FY 2015 ‐16 Planning

FY 2016 ‐ 17 Planning


FY 2018 ‐ 19 Planning Future Years

Project CostsPlanning/DesignLand/AcquisitionConstructionBuilding ImprovementsEquipment 200,000 200,000 200,000 200,000 200,000 200,000 Other Total 200,000 200,000 200,000 200,000 200,000 200,000 Funding SourcesState Local 200,000 200,000 200,000 200,000 200,000 200,000 FederalGrantsOther TBDTotal 200,000 200,000 200,000 200,000 200,000 200,000

Operating Budget ImpactSalaries & BenefitsMaterials & SuppliesContracts & Supplies Other Total 0 0 0 0 0 0

Our students will be at a disadvantage when performing. Our band programs will not be able to meet the expectation of the strategic plan for improvement. Our schools will have limited resources to offer to our talented students. Our district will not be as competitive in offering the best possible programs as compared to others that have a strong financial backing for resources.

Middle and High

Curriculum and Instruction (Fine Arts)Expansion of Middle and High Band and Orchestra Programs

200,000

The addition of 6th grade band has increased the opportunity for students to develop their musical talent at a much earlier age. With this opportunity comes the need for additional instruments and resources to support the student demand. Most band instruments are purchased at the same time and they wear out all at the same time creating an ongoing replacement need. Newer, improved instruments will impact our student's ability to perform at a superior level. In addition, our orchestra program has grown and each school will be able to support a full day of strings instruction beginning in 2014‐15. The budget request is to support 7 High Schools @ 15,000; 8 Middle Schools @ 10,000; and the Orchestra Program at CCHS @10,000 and CCGMS @ $5,000

Last year, our high school band programs were given funds to order instruments in an effort to "catch up" for several years of receiving little to no funding for the purchase of instruments. Even with the instrument purchase last year, high schools still have a tremendous need due to the number of instruments that are outdated and underperforming due to age. Our middle schools received a limited number of instruments last year and are in desperate need of additional instruments and resources to support the success of the addition of 6th grade band as a district initiative in 2013‐14.

Appendix B 1

Capital Request

School:

Department:

Project Title:

Total Cost:

Project Description








Project CostsPlanning/DesignLand/AcquisitionConstructionBuilding ImprovementsEquipment 40,000 40,000 40,000 40,000 40,000 40,000 Other Total 40,000 40,000 40,000 40,000 40,000 40,000 Funding SourcesState Local 40,000 40,000 40,000 40,000 40,000 40,000 FederalGrantsOther TBDTotal 40,000 40,000 40,000 40,000 40,000 40,000


Uniforms have a life of approximately 7 years. It is my understanding that within this 7 year period, styles change and can become worn out from wear and tear. A quality uniform represents the pride that a school/district has in the band program and the students that wear them. Our students deserve to have quality uniforms as they perform and represent the district in the various competitions and performances.

High School

Curriculum and Instruction (Fine Arts)

Band Uniform Replacement Cycle40,000

With the growth of our high school band programs and the lack of financial support in years past, our band programs are in desperate need of support to replace their existing band uniforms. This proposal is to begin a cycle of financial support that will give every high school enough funding to replace and expand their band uniforms every 7‐8 years. The industry standard for the life of a band uniform is 7‐10 years depending on the quality of the materials used to make the uniform. Uniforms can range between $350‐$400 each. The average band membership is between 100‐125 students.

Below is the age of the uniforms that are in use at each high school: Concord High 13, J.M. Robinson 13, Central Cabarrus 11, Northwest Cabarrus 10, Mt. Pleasant 8, Hickory Ridge 7, Cox Mill 5. Even on a 7‐8 year cycle, the newer schools will have outdated uniforms within the next two‐three years. Any funding to shorten the replacement cycle would be greatly appreciated

Appendix B 2

Capital Request

School:

Department:

Project Title:

Total Cost:

Project Description








Project CostsPlanning/DesignLand/AcquisitionConstructionBuilding ImprovementsEquipment 635,000Other Total 0 0 0 0 0 0Funding SourcesState Local 635,000FederalGrantsOther TBDTotal 635,000 0 0 0 0 0


The schools with the worst furniture situations will continue to fall further behind, or be forced to use funds that are intended for instructional supplies or other instructional items just to make sure we have the basic needs met for the students and teachers. The inequity issue between the schools that are perceived as the "haves and have‐nots" will continue to exist and grow. All students and staff should be in classrooms that meet a minimum standard of uniformity, cleanliness, safety and functionality regardless of what school they attend in the district.

District Wide

Furniture for Schools and Departments635,000

Purchase furniture for schools and departments.

There has not been money specifically allocated to schools or departments to purchase furniture in many years. There are a few schools that have very old pieces of furniture or teachers that bring their own furniture to school. There is also a major equity issue present in the discrepancy between what newer schools, or schools that have been recently remodeled, have for their students and what some older schools have. Some schools are able to raise money through various means (athletic events, facility usage fees, fundraisers, etc.) to purchase items, but others do not have nearly as much capability due to varying levels of socio‐economic status of the families in attendance. Within the Education Center, there are departments that are in much need of furniture due to growth and repairs.

Appendix B 3

Furniture for Schools and Departments ‐ $635,000

Cafeteria

Media Center

Art/ Lab/ Computers

Student Desks/ Chairs

Teacher Desks

File Cabinets, book cases

Classroom Cabinets

Capital Request

School:

Department:

Project Title:

Total Cost:

Project Description

Background & Justification







Project CostsPlanning/DesignLand/AcquisitionConstructionBuilding ImprovementsEquipment 450,000 Other Total 450,000 0 0 0 0 0Funding SourcesState Local 450,000 FederalGrantsOther TBDTotal 450,000 0 0 0 0 0


Without funding our district will not be competitive with other local districts such as Union and Lincoln Counties.

Jay M. Robinson High School

Career and Technical Education

Advanced Manufacturing and Engineering

450,000

We are planning to open an academy of Advanced Manufacturing at Jay M. Robinson High School in August of 2015. Students in the academy will gain skills in mechanical engineering, electrical engineering, and computer science.

JMRHS has a robust robotics and technology program as well as a growing electrical program. Both areas will compliment an advanced manufacturing/engineering program. The Charlotte Regional Partnership has Identified Defense, Motorsports, Energy, and Aerospace as four of nine target sectors for growth in our region. Each of these will require a workforce with engineering skill sets. As we plan for the future of our students, we know that STEM related skills will ensure our students entrance into post‐secondary institutions and careers. This equipment is needed to teach students industry standard skills.

Appendix B 4

Appendix B 5

Capital Request

School:

Department:

Project Title:

Total Cost:

Project Description

Background & Justification







Project CostsPlanning/DesignLand/AcquisitionConstructionBuilding ImprovementsEquipment 48,000 Other Total 48,000 0 0 0 0 0Funding SourcesState Local 48,000 FederalGrantsOther TBDTotal 48,000 0 0 0 0 0


Costs savings have occurred in other program areas (transportation of McKinney‐Vento students) with the use of vans instead of buses. Van costs for that program have been approximately $26,000 for 4 months as compared to the costs of operating buses for the same time period and purpose which would have cost approximately $69,000. The total savings indicates that the $48,000 dollars requested to purchase these vans would be saved over a period of about 4 to 5 months, paying for the investment in the vans with a savings in costs going forward.

Education Center

Exceptional Children

(2) Mini Vans for Student Transportation

48,000

The Exceptional Children's Program (EC) needs to purchase vans to assist with transportation of EC students to specialized programs around the county.

EC must transport students to a variety of locations around the district based upon the individual needs of students as dictated by IEP placement decisions. Frequently, we have large buses that are transporting smaller numbers of students. The operation of vans would be a more cost efficient option and would still meet the needs based upon the number of students that are traveling.

Appendix B 6

Capital Request

School:

Department:

Project Title:

Total Cost:

Project Description








Project CostsPlanning/DesignLand/AcquisitionConstructionBuilding ImprovementsEquipment 110,000 Other Total 110,000 0 0 0 0 0Funding Sources

The return on investment is very difficult to quantify. The greatest benefit is the safety of the children, which cannot be tied to a monetary value. The children, not only in our program, but all children who attend the elementary schools will benefit from the safety of appropriately sized tables. This will help us to increase our SACERS scores and maintain our five star licensure which helps maintain and increase our enrollment. If we were unable to maintain a minimum of four stars, we would definitely lose our DSS enrollment, approximately $218,680.00 annually (based on our current DSS enrollment). Estimated loss of revenue if we fall below five stars is difficult to project. Out best estimate is that we could lose about twenty percent of our families. This could result in a loss of approximately 615,000.00 annually. We pride ourselves on being The Clear Choice for Child Care. The risk of losing stars due to missed indicators is not a chance that CCS can afford to take. We must continue to do everything possible to maintain our five‐star ratings, thus making us The Clear Choice.

District‐Wide‐ Elementary Schools

KIDS: PLUS Program

Appropriately Sized Cafeteria Tables110,000

Order fifty‐five shorter (adjustable), round cafeteria tables for elementary schools in order to provide appropriately sized, conversational seating for at least 75% of children.

The KIDS: PLUS Program operates child care centers that are licensed by the North Carolina Division of Child Development (NCDCD). We participate in voluntary School‐Age Care Environmental Rating Scale (SACERS) assessments to earn star ratings for our licenses. Currently, all nineteen elementary schools in Cabarrus County have five‐star rated child care centers on campus. The North Carolina Star Rated License system helps provide parents with information about the quality of care provided in child care centers. According to the NCDCD website, this license system also recognizes providers for the high level of care that they provide and serves as a "roadmap for providers to follow as they strive to improve the quality of their care." Our centers receive annual compliance visits from our state consultants. Additionally, we are re‐assessed for SACERS every three years. We are currently in an assessment cycle now. We are constantly working with our staff to improve the quality of care provided in our centers and strategizing ways to increase our assessment scores. We have found that there are several indicators on the SACERS assessment that are consistently missed, limiting our ability to earn the maximum number of points for each item. While some indicators fall solely on employee behavior and interaction with children, others can be supported by the district. Two commonly missed indicators are related to the cafeteria tables:Item 5‐ Furnishings for routine care (eating, nap, storage of children’s possessions) requires that routine care furnishings are appropriately sized (“Furniture should be comfortable to suit children’s size. For example, children’s feet should be able to rest on the floor when seated. Table height should allow children’s knees to fit under the table and elbows above the table.”). It must be appropriately sized for seventy‐five percent of the children. The cafeteria tables that we have access to in most of our elementary schools do not meet this indicator. Ordering tables that could be adjusted to serve our smaller children would allow us to earn five points (good) for this indicator. That said, we could easily reach the top point value of seven points (excellent) for this indicator which refers to daily upkeep of all routine care furnishings (Ex: table tops washed). Without these tables, we will continue to earn three or four points (minimal) for this indicator. Item 6‐ Furnishings for learning and recreational activities, also requires that basic furnishings be appropriately sized for seventy‐five percent of the children. This includes furnishings for homework, enrichment and free play. Without these tables, we will continue to earn five points (good). We could easily earn the maximum points (seven‐excellent) for this indicator if we could get past this. We are requesting that shorter (adjustable), round cafeteria tables be included in capital outlay budget. The rationale for ordering appropriately sized tables that are round is to help us meet the SACERS requirements for Item 18‐ Meals and Snacks. According to indicator 5.2, “Small group size at tables permits conversation.” Round tables offer small group, conversational seating.

Appendix B 7

State Local 110,000FederalGrantsOther TBDTotal 110,000 0 0 0 0 0


Appendix B 8

Capital Request

School:

Department:

Project Title:

Total Cost:

Project Description








Future Years

Project CostsPlanning/DesignLand/AcquisitionConstructionBuilding ImprovementsEquipment 1,068,000 1,516,000 802,000 TBD TBD TBDOther Total 1,068,000 1,516,000 802,000 0 0 0Funding SourcesState Local 1,068,000 1,516,000 802,000 TBD TBD TBDFederalGrantsOther TBDTotal 1,068,000 1,516,000 802,000 0 0 0

Operating Budget ImpactSalaries & Benefits 430,938 406,997 239,410Materials & SuppliesContracts & Supplies 541,062 511,003 300,590Other Total 972,000 918,000 540,000 0 0 0

We have used all of our 53 bus credits to provide transportation for the programs mentioned above. If new buses are not approved, based on projected growth, students will face earlier stop times (tier 1), longer bus rides (current average is 40 minutes),and in some areas of the county, ridership could be denied. As expected growth continues (see 2015‐16 planning) the need for additional buses (8) will increase. In addition the system could face some non‐compliance issues if additional EC buses are not provided ( according to IDEA guidelines).

Transportation Services

Yellow School Buses1,068,000

This project would allow CCS Transportation Services to purchase 12 new school buses (2 with EC capabilities ‐ lifts).

Expected county growth projections based on building information show the following: an increase of 530 bus riders in tier 1 and an increase of 114 bus riders in tier 2. There is no expected growth (based on building info) for tier 3 however there is no information for projected enrollment in the county wide magnets, PLC, or ECHS. Currently, ECHS is at capacity and PLC is over capacity. The EC buses would decrease length of ride time (to under 1 hour) and provide for program changes and expansion in this area which will not be known until a later time. This is the first time since 2008 that Transportation Services has asked for new buses despite all the new programs/schools that has been initiated during the 6 year time frame (5 magnets, 3 new schools, and early college.) Transportation is considering the purchase of propane buses. The price is 81,000 and then it converts to propane for 7,500. Propane is $1.70 a gallon and the state will give back.50 per gallon. The tank installation is free.

Appendix B 9

Capital Request

School:

Department:

Project Title:

Total Cost:

Project Description








Project CostsPlanning/DesignLand/AcquisitionConstructionBuilding ImprovementsEquipment 76,248 25,416 25,416 TBD TBD TBDOther Total 76,248 25,416 25,416 0 0 0Funding SourcesState Local 76,248 25,416 25,416 TBD TBD TBDFederalGrantsOther TBDTotal 76,248 25,416 25,416 0 0 0

Operating Budget ImpactSalaries & BenefitsMaterials & SuppliesContracts & Supplies Other (truck tool supply) 15,000 10,000 5,000 Total 15,000 10,000 5,000 0 0 0

If additional positions are approved, the service trucks must be approved as well to support these positions.

Transportation Department

Service Trucks for New Mechanics/Technology76,248

Adding additional mechanics and a technician will necessitate the need to add service trucks to support these vehicles.

It will be necessary to provide Service Trucks for the approved Mechanic III and technician positions. The Mechanic III positions will need their vehicles to conduct weekend and after hours road calls and to perform their duties of inspecting buses. The transportation equipment technician will need their own vehicle to travel to the various schools to perform repairs, schedule maintenance and video retrieval request by assistant principals/bus supervisors.

Appendix B 10

Capital Request

School:

Department:

Project Title:

Total Cost:

Project Description








Project CostsPlanning/DesignLand/AcquisitionConstructionBuilding ImprovementsEquipment 105,035 9,000 9,000 TBD TBD TBDOther Total 105,035 9,000 9,000 0 0 0Funding SourcesState Local 105,035 9,000 9,000 TBD TBD TBDFederalGrantsOther TBDTotal 105,035 9,000 9,000 0 0 0


CCS does not have the full complement of tools necessary to fully service buses and other vehicles. The required tools are being supplemented by the mechanics personal tools; a change in employment would leave us without necessary equipment. Lastly, all tools do not come with a life long guarantee ‐ some breakage occurs so some tools would have to be replaced each year.


Tool Set105,035

Purchase the remainder of the tools necessary to complete the basic complement of tools need for the garage, body shop, and wreckers.

Although we already have some tools in the garage that were purchased by CCS when the department moved into the new facility, we are still lacing a complete complement of tools necessary for the jobs performed here. A "shop" tool box is needed for specialized tools that will be kept in the parts dept. and signed out by mechanics. Both the tools in the body shop and on the wrecker are the mechanics "personal tools" of the mechanics; CCS needs to purchase their own so that we have them on hand if a personnel change occurs. Lastly, as the fleet grows and the number of mechanics grow, we must have the correct tools for them to use otherwise repairs will take longer to complete and the dept. will not be working at peak efficiency.

Appendix B 11

Capital Request

School:

Department:

Project Title:

Total Cost:

Project Description








Project CostsPlanning/DesignLand/AcquisitionConstructionBuilding ImprovementsEquipment 130,000 12,500 12,500 12,500 TBD TBDOther Total 130,000 12,500 12,500 12,500 0 0Funding SourcesState Local 130,000 12,500 12,500 12,500 TBD TBDFederalGrantsOther TBDTotal 130,000 12,500 12,500 12,500 0 0


We continue to have problems when various issues arise on buses that currently do not have a camera system on them. There have been several incidences in past year's where a video would have helped tremendously in resolving the issues. We have had several bus accidents where there was no video available; lack of funding will allow these issues to continue.


Complete Camera's on Yellow Buses130,000

Purchase 52 camera systems to have total video coverage on all of the yellow school buses.

Currently there are 52 yellow buses without camera systems. These video systems have been invaluable in assisting schools dealing with discipline issues on the buses & they have been important in assisting this dept. in accident investigations. They have proven their worth many times over and protected both the drivers and the riders in certain situations. The camera systems are a very useful tool and CCS should have them on all buses. Replacement/upgrades to existing systems will occur (10 per year). Camera cost $2,500 per. All new buses purchased include camera price. 10 replacement cameras per year after year one.

Appendix B 12

Capital Request

School:

Department:

Project Title:

Total Cost:

Project Description








Project CostsPlanning/DesignLand/AcquisitionConstructionBuilding ImprovementsEquipment 90,000 90,000 Other Total 90,000 0 0 90,000 0 0Funding SourcesState Local 90,000 90,000FederalGrantsOther TBDTotal 90,000 0 0 90,000 0 0Operating Budget ImpactSalaries & BenefitsMaterials & SuppliesContracts & Supplies Other Total 0 0 0 0 0 0

The wrecker that is "in‐service" is a single axle and not equipped to pull the larger, heavier buses. In addition to safety concerns there are legal consequences for pulling a heavier bus. Continued use of this wrecker could result in additional damage to it and it could be pulled off the road.

Transportation Department

Provide BED for wrecker90,000

Currently CCS Transportation Services has one wrecker parked (not useable). The state will replace the chassis and cab but the LEA must assume responsibility for the bed; this project will allow bring our large wrecker numbers up to 2.

At this time CCS transportation services is using one older wrecker for towing purposes; this wrecker is inadequate for towing the larger buses. Purchase of the wrecker bed (the state will provide the chassis and cab) will increase our numbers back to 2 and enable us to tow larger vehicles safely and legally.

Appendix B 13

Capital Request

School:

Department:

Project Title:

Total Cost:

Project Description








Project CostsPlanning/DesignLand/AcquisitionConstructionBuilding ImprovementsEquipment 522,000 696,000 TBD TBD TBDOther Total 522,000 696,000 0 0 0 0Funding SourcesState Local 522,000 696,000 TBD TBD TBDFederalGrantsOther TBDTotal 522,000 696,000 0 0 0 0


If CCS does not purchase buses within the next year, field trips (especially at the elementary level) will be denied because there are not enough buses. In addition, students may be transported to events (athletics, band events, and field trips) in vehicles that are safety compromised due to excessive mileage, age, and wear and tear. Last year we ran 1,077 field trips (68,800 miles) on older vehicles.


New Activity Buses (6) 1 w/ EC capabilities522,000

Purchase 6 new activity buses to replace buses that have already been decommissioned and several other buses that will soon be phased out because of maintenance and safety issues.

CCS currently has 35 activity buses. In 2011 there were 8 activity buses decommissioned for maintenance and safety reasons. Additionally there are 5 more buses that will be decommissioned soon for the same reasons. These 5 buses are all 1986 model buses that are over 27 years old and it is difficult to find parts. The NC DPI guideline recommends that yellow buses be replaced at 20 years and/or mileage over 200,000 miles, CCS would like to use the same guidelines for activity buses. We should be replacing buses every year with a fleet of our size. We have not purchased activity buses since 2009.

Appendix B 14

Capital Request

School:

Department:

Project Title:

Total Cost:

Project Description








Project CostsPlanning/DesignLand/AcquisitionConstructionBuilding ImprovementsEquipment 48,000 72,000 72,000 72,000 72,000 TBDOther Total 48,000 72,000 72,000 72,000 72,000 0Funding SourcesState Local 48,000 72,000 72,000 72,000 72,000 TBDFederalGrantsOther TBDTotal 48,000 72,000 72,000 72,000 72,000 0


If not funded we would continue to use the yellow buses for transportation of one to 2 students. The length of drive time and school days would be excessive for these students and we would continue to pay bus driver overtime to accommodate these types of routes. In addition, vans will be outdated (as compared to buses) and have very high mileage in a short period of time. The future planning of 3 vans per year would be part of the replacement system to keep vans on the road.


Purchase Mini‐Vans (2)48,000

Purchase 2 additional vans to add to our fleet of mini‐vans used for transporting McKinney‐Vento students, particularly out of county students, and to decrease the ride time for these students thus reducing their overall school day.

The use of mini‐vans allows us to utilize our yellow bus drivers and yellow buses more efficiently. Instead of transporting one McKinney ‐Vento student via a yellow bus, they are transported in a van at a reduced cost.

Appendix B 15

Capital Request

School:

Department:

Project Title:

Total Cost:

Project Description








Project CostsPlanning/DesignLand/AcquisitionConstructionBuilding ImprovementsEquipment 52,555 26,278 26,278 26,278 26,278 TBDOther Total 52,555 26,278 26,278 26,278 26,278 0Funding SourcesState Local 52,555 26,278 26,278 26,278 26,278 TBDFederalGrantsOther TBDTotal 52,555 26,278 26,278 26,278 26,278 0


If lift systems are not purchased, mechanics will have to continue to wait for the existing systems to become available. This will result in buses being out of service for longer than necessary periods. There will be an increased employee safety problem because of mechanics using creepers to continue to do work under the buses; this could potentially increase workers compensation claims.


Floor Lift System for Buses (2)52,555

Purchase additional floor lift systems for buses for the bus garage to expedite the repairs of buses for specific "under the bus" repair items.

CCS has 2 of these units & 1 in‐floor lift system for buses; there are a total of 14 garage bays assigned to mechanics for bus repairs. Mechanics are having to wait in line for one of the existing units to complete various types of repairs to their assigned buses; this results in longer downtime for buses. Adding 2 lifts will increase efficiency of the garage. There are also employee safety and workers compensation issues to consider. Many of our mechanics use a creeper to roll under the bus to do repairs as opposed to the lift system; this places them in a situation where dirt, fluids, and parts are potentially falling directly on them. The lift will also reduce the risk of a mechanic overextending their reach while working on items under the bus.

Appendix B 16

Capital Request

School:

Department:

Project Title:

Total Cost:

Project Description








Project CostsPlanning/DesignLand/AcquisitionConstructionBuilding ImprovementsEquipment (1x expense) 14,000 0 0 0 0 0Uniforms‐1x expense‐Yr1 14,000 0 0 0 0Total 28,000 0 0 0 0 0Funding SourcesState Local 28,000 FederalGrantsOther TBDTotal 28,000 0 0 0 0 0


Continued frustration with outside agency providing soccer for our students. By adding as a system sponsored sport, soccer student athletes would then be required to meet all academic and attendance guidelines required of all other middle school sports.

Middle Schools

Student Services/Athletics

Middle School Soccer28,000

Add middle school soccer (male and female) as a system sport for middle schools. Initial start‐up requires purchase of 2 goals per school and uniforms for both boys and girls teams.

Middle school principals want to move away from an outside agency (FCCA) running middle school soccer. Principals support adding soccer as a system sponsored sport. This sport is a cross cultural sport and offers more opportunity for participation at the middle school level.

Appendix B 17

Percentage of Total Allocated to FMD 100.00% $9,000,000 Percentage of Total Allocated to Other 100.00% $1,000,000

$225,000

$877,500Construction 10.55% $949,500

Capital Funding 100.00% $10,000,000

Facilities & Maintenance 90.00% $9,000,000 $1,000,00010.00%Other

4.95% $445,500

$1,732,500 16.50% $1,485,000Systems (Security,

Fire, Phone, Intercom)

7.15% $643,500 Paint, Trim, Ceiling, Floor

ADA, Code, Life, Safety, Structural, Environmental

Doors, Windows, Canopies

6.55%

Lighting & Electrical 11.25% Mechanical 4.05%$1,012,500

9.75%Kitchen, Bathroom, Plumbing

$364,500 Mobile Units

$589,500

2.50%

Roofing 3.75% Playgrounds / Sport Fields

3.75% $337,500$337,500

Park, Fencing, Drainage, Retaining

Walls19.25% Transportation 80.00% $800,000

System Wide 10.00% $100,000

Schools ‐ FFE 10.00% $100,000

$1.63 $1.70

$1.87

$2.51

$2.26

$2.43

$1.79 $1.67 $1.62

$1.94

$1.48

$0.72 $0.72 $0.69 $0.69 $0.75 $0.82

$0.98 $0.98 $0.98 $0.84 $0.84

$1.44 $1.49

$1.60

$2.08

$1.93

$2.09

$1.62 $1.54 $1.51 $1.74 $1.36

$1.00 $1.03 $1.07 $1.09 $1.14 $1.14

$1.17 $1.19 $1.22 $1.25 $1.26

$2.07

$1.82

$0.50

$1.00

$1.50

$2.00

$2.50

$3.00

2003 ‐ 2004 2004 ‐ 2005 2005 ‐ 2006 2006 ‐ 2007 2007 ‐ 2008 2008 ‐ 2009 2009 ‐ 2010 2010 ‐ 2011 2011 ‐ 2012 2012 ‐ 2013 2013 ‐ 2014

Axis Title

FMD Budgeted $ per SqFt CCS FMD Budgeted $per SqFt

KCS FMD Budgeted $per SqFt

Total CCS & KCS FMDBudgeted $ per SqFt

Cumulative Inflation (2003)

CCS FMD Inflation AdjustedBudgeted $ per SqFt (2003)

Total CCS & KCS FMDInflation Adjusted Budget $per SqFt (2003)

3,143,861 3,253,861 3,363,861 3,363,861

3,848,069 3,848,069 4,140,783

4,536,923 4,724,923 4,724,923 4,724,923

863,654 863,654 988,765 1,048,729 1,048,729 1,048,729 1,048,729 1,048,729 1,048,729 1,048,729 1,048,729

4,007,515 4,117,515 4,352,626 4,412,590

4,896,798 4,896,798 5,189,512

5,585,652 5,773,652 5,773,652 5,773,652

500,000

1,000,000

1,500,000

2,000,000

2,500,000

3,000,000

3,500,000

4,000,000

4,500,000

5,000,000

5,500,000

6,000,000

6,500,000

2003 ‐ 2004 2004 ‐ 2005 2005 ‐ 2006 2006 ‐ 2007 2007 ‐ 2008 2008 ‐ 2009 2009 ‐ 2010 2010 ‐ 2011 2011 ‐ 2012 2012 ‐ 2013 2013 ‐ 2014

Axis Title

Maintained Building SqFt by Year

Yearly CCS SqFt

Yearly KCS SqFt

Yearly Total CCS& KCS SqFt

Appendix D 1

138,190.17

132,823.06

140,407.29

129,782.06

136,022.17

119,434.10

126,573.46

132,991.71

144,341.30 144,341.30

137,467.90

80,000.00 80,000.00

75,000.00

85,000.00

95,000.00

105,000.00

115,000.00

125,000.00

135,000.00

145,000.00

155,000.00

2003 ‐ 2004 2004 ‐ 2005 2005 ‐ 2006 2006 ‐ 2007 2007 ‐ 2008 2008 ‐ 2009 2009 ‐ 2010 2010 ‐ 2011 2011 ‐ 2012 2012 ‐ 2013 2013 ‐ 2014

SqFt/Tech FMD Labor

SqFt/Tech ofFMD Labor

IndustryStandard

3,143,861 3,253,861 3,363,861 3,363,861

3,848,069 3,848,069 4,140,783

4,536,923 4,724,923 4,724,923 4,724,923

863,654 863,654 988,765 1,048,729 1,048,729 1,048,729 1,048,729 1,048,729 1,048,729 1,048,729 1,048,729

4,007,515 4,117,515 4,352,626 4,412,590

4,896,798 4,896,798 5,189,512

5,585,652 5,773,652 5,773,652 5,773,652

2931 31

3436

41 41 4240 40

42

0

5

10

15

20

25

30

35

40

45

500,000

1,500,000

2,500,000

3,500,000

4,500,000

5,500,000

6,500,000

2003 ‐ 2004 2004 ‐ 2005 2005 ‐ 2006 2006 ‐ 2007 2007 ‐ 2008 2008 ‐ 2009 2009 ‐ 2010 2010 ‐ 2011 2011 ‐ 2012 2012 ‐ 2013 2013 ‐ 2014

SqFt vs S

killed MAintea

ncne

LAb

or

Yearly SqFt CCS & KCS Totals vs Total Skilled FMD Labor

Yearly CCS SqFt

Yearly KCS SqFt

Yearly Total CCS& KCS SqFt

Skilled FMDLabor

Appendix D 2

3.50% 7.00%7.00%

22.40% 22.40%

31.71%

50.29% 50.29%

0.00%

14.49%

21.43% 21.43%

2.74%

8.61%10.11%

22.19%

29.49%

39.38%

44.07% 44.07%

11.11%

11.11%

22.22%

11.11% 11.11%

0.00%

6.90%

6.90%

17.24%

24.14%

41.38% 41.38%

44.83%

37.93% 37.93%

44.83%

6.823%

14.552% 20.818%

23.480%24.252%

27.766%30.271%

33.404%35.181%

0.00%

5.00%

10.00%

15.00%

20.00%

25.00%

30.00%

35.00%

40.00%

45.00%

50.00%

55.00%

2003 ‐ 2004 2004 ‐ 2005 2005 ‐ 2006 2006 ‐ 2007 2007 ‐ 2008 2008 ‐ 2009 2009 ‐ 2010 2010 ‐ 2011 2011 ‐ 2012 2012 ‐ 2013 2013 ‐ 2014

% Cha

nge

% Change in Building Sq/Ft & FMD Administration , Tech Support & ADM

Building Sq Ft by Year

% Increase in YearlyCCS SqFt (2003)

% Increase in YearlyKCS SqFt (2003)

% Increase in YearlyTotal CCS & KCS SqFt(2003)% increase in FMDAdmin Support (2003)

% increase in FMDTech Support (2003)

% ADM Change Since2004

9 9 10 10 10 10 10 11 10 10 10

2931 31

3436

41 41 4240 40

42

50 5154 55

61 6165

7072 72 72

8 8 9 9 10 10 10 11 12 12 12

048

1216202428323640444852566064687276

2003 ‐ 2004 2004 ‐ 2005 2005 ‐ 2006 2006 ‐ 2007 2007 ‐ 2008 2008 ‐ 2009 2009 ‐ 2010 2010 ‐ 2011 2011 ‐ 2012 2012 ‐ 2013 2013 ‐ 2014

Total # of P

ersonn

el

Compare FMD Labor vs Industry Standard

FMD Admin Support

FMD Tech Support

80,000

Projected FMD AdminSupport @16% of FMDTech

Appendix D 3

0

2

4

6

8

10

12

1,100

1,200

1,300

1,400

1,500

1,600

1,700

1,800

2003 ‐ 2004 2004 ‐ 2005 2005 ‐ 2006 2006 ‐ 2007 2007 ‐ 2008 2008 ‐ 2009 2009 ‐ 2010 2010 ‐ 2011 2011 ‐ 2012 2012 ‐ 2013 2013 ‐ 2014

Acres vs Skilled Groun

ds Lab

orAcreage vs Skilled Grounds Labor

AcreageMaintained CCS

AcreageMaintained KCS

Total AcreageMaintained

Skilled GroundsLabor

0

200

400

600

800

1,000

1,200

1,400

1,600

1,800

$‐

$200,000.00

$400,000.00

$600,000.00

$800,000.00

$1,000,000.00

$1,200,000.00

$1,400,000.00

$1,600,000.00

$1,800,000.00

2003 ‐ 2004 2004 ‐ 2005 2005 ‐ 2006 2006 ‐ 2007 2007 ‐ 2008 2008 ‐ 2009 2009 ‐ 2010 2010 ‐ 2011 2011 ‐ 2012 2012 ‐ 2013 2013 ‐ 2014

Budg

et $ vs A

crea

ge M

aintaine

d

Acreage Budgeted $ vs Actual Acres MaintainedCCS GroundsBudgeted $

KCS GroundsBudgeted $

CCS & KCSGroumds Budgeted $

Acreage MaintainedCCS

Acreage MaintainedKCS

Total AcreageMaintained

$‐

$200.00

$400.00

$600.00

$800.00

$1,000.00

$1,200.00

$1,400.00

$1,600.00

2003 ‐ 2004 2004 ‐ 2005 2005 ‐ 2006 2006 ‐ 2007 2007 ‐ 2008 2008 ‐ 2009 2009 ‐ 2010 2010 ‐ 2011 2011 ‐ 2012 2012 ‐ 2013 2013 ‐ 2014

Budg

eted

$ per Acre

Grounds Budget $ per Acre

CCS Grounds Budgeted $per Acre

KCS Grounds Budgeted $per Acre

Total CCS & KCS GroundsBudgeted $ per Acre

Appendix D 4

Total to Prioritize 100,000,000$ Total Prioritized 87,996,986$

Comments Remaining 12,003,014$

Fiscal 2014‐2015 New Elementary School New Elementary School $19,545,538 1

Fiscal 2014‐2015 Replace Existing School Mt. Pleasant MS $20,000,000 2

Fiscal 2014‐2015 Replace Existing School Royal Oaks (New) $19,545,538 2

Future district plans may impact decision. (new school may included students from Long) Administration to make a recommendation to determine school size ($10M ‐ $19M)

Fiscal 2014‐2015 Public Safety Building Concord HS $750,000 3Classrooms, Equipment , and Emergency Vehicle Storage

Fiscal 2014‐2015

Facility to store, service or repair 30,000 devices and FMD Furniture, Equipment, and building material. IT department offices. Technology / FMD $7,000,000 4

Look for space to lease and combine warehousing needs across district.

Fiscal 2014‐2015 Purchase land Northwest Schools $2,000,000 5

Fiscal 2014‐2015

Renovate school ‐ 5 year plan; Renovate admin offices and kitchen R Brown McAlister $1,927,600 6

Fiscal 2014‐2015Remove all asbestos (flooring, pipe insulation, etc.)

Glenn Center/Opportunity School $750,000 1

Fiscal 2014‐2015Chiller, cooling tower, VAV boxes and controls Mt. Pleasant HS $1,500,000 2

Fiscal 2014‐2015

Upgrade HVAC controls and valves; stand alone A/C in kitchen, cafeteria and gym Weddington Hills $500,000 3

Fiscal 2014‐2015Replace HVAC controls, VAV boxes, boiler Wolf Meadow $500,000 4

Fiscal 2014‐2015Chiller, cooling tower, valves and controls JN Fries $1,000,000 5

Fiscal 2014‐2015

Replace the boilers ($200,000); Replace piping and air handlers, stand alone A/C for gym ($550,000) Concord HS $750,000 6

Fiscal 2014‐2015

Replacement of HVAC controls; Stand alone A/C in cafeteria, gym and kitchen, add dehumidification. WM Irvin $600,000 7

Fiscal 2014‐2015

Upgrade HVAC controls and valves; stand alone A/C in kitchen, cafeteria and gym Winecoff $500,000 8

Fiscal 2014‐2015

Air cooled chiller, valves and controls ($1,000,000); install stand alone HVAC system for the auditorium, cafeteria and kitchen ($250,000) Concord MS $1,250,000 9

Fiscal 2014‐2015Remove and repave entire school drives and parking lots Mt. Pleasant HS $640,000 1

Fiscal 2014‐2015 Replace roof 2014‐15 Northwest Cabarrus MS $1,200,000 1 Currently Leaking

Fiscal 2014‐2015 Replace low slope roof Rocky River $1,494,205 2 Currently Leaking

Fiscal 2014‐2015Replace low slope roof, repair metal roof Winecoff $1,519,205 3 Currently Leaking

Fiscal 2014‐2015 Replace Roof Mt. Pleasant HS $1,390,000 4 Currently Leaking

Cabarrus County SchoolsBudget Planning Document for Projects Greater Than $500,000

January 2014

$$ Tracker

Parking, Fence, Drainage, Walls

Playgrounds / Sports Fields Roofing

Kitchen, Bathroom, Plumbing, Lighting, PriorityFiscal Year Description Facility

Construction (New, Add, Refurb, Renovate)


Appendix E 1




January 2014

$$ Tracker






Fiscal 2014‐2015 Replace Roof Jay M Robinson $2,534,900 5 Currently Leaking

Fiscal 2014‐2015

Lighting change out due to manufacturer and regulatory changes. System Wide $1,100,000 1 87,996,986$

Prioritized 2014‐2015 Needs

Fiscal 2014‐2015

Classroom addition, gym expansion, admin (nurse, teacher workrooms, storage) Beverly Hills (A/R) $1,228,100

Fiscal 2014‐2015 "Renovation/Addition" ?? Beverly Hills (A/R) $4,870,400

Fiscal 2014‐2015Construct addition and remodel cafeteria ‐ 5 year plan Central Cabarrus $3,648,500

Fiscal 2014‐2015

Construct a new STEM wing with classrooms; construct a new ROTC building, new stadium complex Central Cabarrus $6,350,000

Fiscal 2014‐2015

Chorus/weight, dining, admin, classrooms. Future roof replacement 2023 Central Cabarrus $900,900

Fiscal 2014‐2015

Replace HVAC controls; Replace A/C units, chiller, cooling tower and piping

Glenn Center/Opportunity School $1,000,000

Fiscal 2014‐2015

Repave bus lot and teacher parking lot. Improve service access to avoid backing trucks, add parking. Mt. Pleasant ES $590,000

Fiscal 2014‐2015

Replace remainder of original roof, replace Kalwall. Kalwall cost being confirmed. Mt. Pleasant HS $900,000

Fiscal 2014‐2015

Replace all water and sewer lines within the building; replace backflow valve Mt. Pleasant MS $571,000 Contingent upon New School Construction

Fiscal 2014‐2015Replace HVAC chiller, cooling tower and controls Mt. Pleasant MS $525,000 Contingent upon New School Construction

Fiscal 2014‐2015

Construct school addition ‐ classrooms ‐ 5 year plan; Build new addition for admin offices; Expand dining room and kitchen areas Northwest Cabarrus HS $8,990,600 Pending New Construction Planning

Fiscal 2014‐2015Construct school addition and renovate cafeteria Northwest Cabarrus MS $4,807,300 Pending New Construction Planning

Fiscal 2014‐2015

Construct addition (classrooms, multi‐purpose facility, offices) ‐ 5 year plan R Brown McAlister $2,711,700 Reprogramming 37,093,500$

2014‐2015 Need Not Prioritized

Fiscal 2015‐2016

2 additional courts where possible. Lights where only 4 courts are possible ‐ All HS All High Schools $750,000

Fiscal 2015‐2016 Synthetic Track ‐ 8 Lanes All High Schools $1,350,000

Fiscal 2015‐2016

Replace piping, air handlers, stand alone A/C for gym and auditorium, new boiler(s) Central Cabarrus $1,100,000

Fiscal 2015‐2016

Pave around circle at ROTC building; add gravel at field house drive and parking lot; pave drive around house in front of school; pave or resurface upper lot for parking Central Cabarrus $569,000

Appendix E 2




January 2014

$$ Tracker






Fiscal 2015‐2016

Replace classroom building, gym, portables; Construct greenhouse for magnet school Coltrane Webb $6,791,600

Fiscal 2015‐2016 Replace entire roof Harrisburg $1,534,956

Fiscal 2015‐2016 Replace entire roof Mt. Pleasant ES $920,000

Fiscal 2015‐2016

Rebuild football stadium including concession, field house and stands Northwest Cabarrus HS $6,000,000 Pending further review

Fiscal 2015‐2016

Replace roof over band room (2014‐15); replace 1998 addition roof pending roof assessment. Replace remainder 2020 Northwest Cabarrus HS $557,160

Fiscal 2015‐2016 Replace School Northwest Middle $24,000,000

Fiscal 2015‐2016 MFW Land $500,000 44,072,716$ 2015‐2016 Need

Fiscal 2016‐2017 Demolish Long School Building Long School $500,000

Fiscal 2016‐2017 Replace EPDM roof Concord MS $2,084,359

Fiscal 2016‐2017 Renovation ‐ 5 year planGlenn Center/Opportunity School $8,238,200

Fiscal 2016‐2017 Auditorium addition Harris Road $3,947,100

Fiscal 2016‐2017 Upgrade entire electrical system Mt. Pleasant MS $736,000

Fiscal 2016‐2017

Reconstruct dug out for softball. Repair tennis courts & add 2 ($270k). Improve track (8 lanes & synthetic) Northwest Cabarrus HS $970,000

Fiscal 2016‐2017Repave; Construct sidewalk from practice field to stadium Northwest Cabarrus HS $500,000

Fiscal 2016‐2017Upgrade electrical panels, replace all circuits and outlets Royal Oaks (A/R) $500,000

Fiscal 2016‐2017 Replace original low slope roof. Weddington Hills $1,372,497

Fiscal 2016‐2017 Replace roof Wolf Meadow $700,000

Fiscal 2016‐2017New Building for Mary Frances Wall $10,000,000 29,548,156$ 2016 ‐ 2017 Need

Fiscal 2017‐2018 Pending roof assessment Cox Mill ES $1,355,200

Fiscal 2017‐2018Construct field house; construct storage building at practice fields Cox Mill HS $1,161,500

Fiscal 2017‐2018

Construct field house, more outbuildings for sporting teams; construct storage building, Hickory Ridge HS $1,767,500

Fiscal 2017‐2018Add new HVAC system for entire building Long School $540,000

Fiscal 2017‐2018 Replace piping and air handlers Northwest Cabarrus HS $750,000 5,574,200$ 2017‐2018 Need

Fiscal 2018‐2019Replacement pending verification by a roof assessment CC Griffin $2,008,160

Appendix E 3




January 2014

$$ Tracker






Fiscal 2018‐2019

Install 2 exterior gates to control traffic; additional parking lot; install concrete steps from bus parking to lower level, new drive & road widening Cox Mill HS $673,000

Fiscal 2018‐2019 Pending roofing assessment Harris Road $2,008,160

Fiscal 2018‐2019

Renovation and classroom additions ‐ 5 year plan; construct addition to Aux Gym for ROTC Mt. Pleasant HS $4,259,000

Fiscal 2018‐2019Remodel office; remodel front entrance to school Northwest Cabarrus HS $1,789,300

Fiscal 2018‐2019Provide more playing fields (limited room) WR Odell $2,500,000 13,237,620$ 2018‐2019 Need

Want

Construct addition to athletic facilities and make field improvements ‐ 5 year plan, 8 Ln synthetic track Concord HS $1,650,300

Want Turf Football Field Concord HS $900,000

WantConstruct storage building; field house. Concord HS $660,000 3,210,300$ Wants

Construct addition/renovation of entire school (Required if new Construction not Completed) Royal Oaks (A/R) $10,986,800 10,986,800$ Other

Grand Total $183,976,276 $11,265,000 $2,972,000 $8,120,300 $22,479,702 $2,907,000 $231,720,278

Appendix E 4

54.0% 19.0% 12.8% 2.4% 11.8%

$673,000

$17,695,100

$0Mechanical / Environmental







$8,875,000

$103,375,276 $37,291,600

$500,000

$2,100,000 $970,000

Fiscal 2017 ‐2018 Fiscal 2018 ‐2019 & Wants

$231,720,278

$2,929,000Construction Construction$22,685,300

Roofing


> $500K Capital Projects ‐ Total

Fiscal 2014 ‐2015 Fiscal 2015 ‐2016 Fiscal 2016 ‐2017

$1,100,000 $0

Construction


Construction

Mechanical / Environmental Mechanical / Environmental

$0

$1,230,000 $569,000

$3,012,116

$0

Roofing


$9,939,210

$1,671,000 $0

$1,290,000

$0

$0

$1,355,200

$5,050,300

$4,016,320

$0


Roofing


Total 2016‐2017$44,072,716Total 2014‐2015 Total 2015‐2016$125,090,486 Total 2017‐2018 Total 2018‐2019 & Wants$29,548,156 $5,574,200 $27,434,720


Roofing


Construction




Roofing


$4,156,856

$1,236,000

Appendix E 5

2014/2015 Budget Committee Meeting Minutes

Date: January 31, 2014

Place: Fire Station #8 Community Room (Old Charlotte Road)

Kelly Kluttz opened the meeting by welcoming everyone. Each member introduced themselves.

Donna Smith presented the Norms for the meeting: Listen and Focus, Honor Times, and Utilize Parking Lot. Jeff Phillips suggested we keep an open mind.

Kelly Kluttz presented:

Current FY 13/14 Operating Budget for State, Local, and Federal

Projected FY 14/15 State Pay Increases

Budget Process for FY 14/15

Jason VanHeukelum talked about the Allocation of State v/s. Local funding for Education and the resulting pinch that we are about to be in.

The group discussed Discussion was had around the State Allotment for FY 13/14. Carolyn Carpenter and Barry Shoemaker questioned people vs. thing on the State Allotment handout. Kelly Kluttz went through each item and distinguished people vs. things for each item. 96% of state budget is people.

Barry Shoemaker asked that Jason forward articles that he had concerning State and Local Funding to the committee. This information was forwarded to the committee by Kelly Kluttz in an email dated January 31, 2014 (subject line: Articles re: School Funding & Pictures for Adv. Manufacturing) –

House Speaker Pro Tem Stam

School Funding debate hits classrooms

Power Point from John Poteat (2004)

School Funding – Historical

One page list of state court cases by winners and losers (NC is in the loser column)

County Responsibility for School Funding (2010)

NC Education Worst Funded (2010)

NC Funding Cuts the Deepest in US (2012)

Capital Budget Request Hearings (non‐FMD) were heard concerning:

Band Instruments (High and Middle Schools) – presented by Tripp Aldredge, principal at Harris Road Middle. Tripp discussed that students are renting smaller instruments but larger instruments (Tuba, Drums, etc.) are provided by the school. Students do not always get to play the instrument of their choice due to lack of instruments. Schools share instruments according to need. Barry Shoemaker questioned how schools inventoried instruments when sharing with schools. Tripp answered that the band directors inventory their school and Dr. Shepherd added that Ann Burr keeps a master list for all schools. Tripp pointed out that this is a reoccurring cost from year to year and there are repair/maintenance expenses as well. Kristi Bullock asked to share rental cost with parents who cannot afford the fees. Monthly rental fees range from $35 to $60 depending on the instrument.

Band Uniform Replacement Cycle (High Schools) – presented by Tripp Aldredge, principal at Harris Road Middle. Tripp pointed out that band uniforms are highly visible in the community due to sports, parades, competitions, graduation, etc… Dr. Shepherd commented on the funding of athletic uniforms compared to band uniforms. A student participation fee is charged for engaging in the band. These fees cover competition entry fees, travel, food, lodging, etc… Students are allowed to raise money for their fees. Band Boosters also raise money for expenses. Concerns were addressed as to the accountability of the Band Boosters and how they spend money raised. Kelly Kluttz stated that the Band Boosters are required at the end of the school year to submit a Financial Statement to Cabarrus County Schools BOE.

Furniture for Schools and Departments (System Wide) – presented by Adam Auerbach, principal at Wolf Meadow Elementary. Adam expressed need due to breakage and growth. Jeff Phillips questioned the dollar amount of request ($635,000). Kelly Kluttz commented that this is based on the allocations in previous years and ADM at each school. Barry Shoemaker questioned with the move to 1:1 technology had the need for furniture been addressed. Adam commented on the need in Elementary schools regardless of technology growth. Adam also stated that growth has caused a need for furniture even in newer built schools. Old furniture is being utilized from the storage surplus at the old Odell School but this furniture is very old, broken, and patched together.

Advanced Manufacturing Equipment (JM Robinson High School) – presented by Jason VanHeukelum. Jason pointed out that 80% of graduates work in the same area as they live in. He read a letter from the parent of a former student at JM Robinson where the parent was expressing gratitude for the type of education that his child had received. The parent commented that manufacturing is coming back to the USA but it is now very technical. Offering Academy classes with this type of equipment is crucial to this trade returning to the USA. Jason commented that there are approximately 400 students going through Academy programs. Students could possibly graduate with a year’s credit toward an Associate degree. Four year

colleges will also accept transfer credits. Rowan Community College has interest in partnering in these type programs by offering night classes to adults. Jeff Phillips pointed out that local industries would possibly help fund equipment. Discussion was had around grants, lease vs. purchase, equipment warranties, ‘break fix’ issues, reoccurring cost, etc… Jason said that all these things will be considered as the program is investigated and planned further. Kelly Kluttz sent an email to the budget committee that contained more information on the Academy and equipment. This email was dated January 31, 2014 with a subject line of Articles re: School Funding & Pictures for Adv. Manufacturing. Lisa Conger, CTE Director, would also like to add that the training equipment used for this program is not leased. Much of the equipment we will use at the school level is not full size equipment. The cost would triple, at least, if we tried to use industry sized equipment. Also, there is a safety issue with some of the size of equipment used in industry. The training equipment that we are requesting, is much safer, smaller, and provides a more versatile lab setting.

(2) Mini‐Vans for Student Transportation (Exceptional Children) – presented by Markl Kies, Director of Exceptional Children (EC). Markl pointed out that using Mini‐Vans to transport EC children to and from specialized programs was less expensive than using buses. Dr. Shepherd commented that vans as opposed to buses more than paid for themselves within a year. Carolyn Carpenter asked if EC students could legally be transported in vans. Dr. Shepherd commented that they can be transported using mini vans but not large passenger vans due to safety. The question was asked if the EC department could fund these vans themselves out of their current budget. Kelly Kluttz responded by saying that you cannot legally use their funds for van purposes due to the restrictive nature of the funding. Carolyn Carpenter questioned the number of students that need this type transportation. A response was given of 12 – 15 students.

Appropriately Sized Cafeteria Tables (Kids Plus Program) – presented by Nicole Iadarola, Director of Kids Plus. Nicole commented that these tables were needed to ensure that Kids Plus kept the five star rating that they currently have. Concerns were raised about round tables not being able to fit in all school cafeterias. Comments were heard that room for these tables would depend on the design on the cafeteria. Nicole commented that rectangle tables fit better but did not satisfy the need for ‘conversational’ type seating. Rectangle tables would need to adjust to child height. Folding tables were discussed that could be stored, but there is no room for storage. Carolyn Carpenter asked if the tables could not be funded from the Kids Plus program. Nicole commented that profits were kept in the program for much needed staffing. Dr. Shepherd suggested and verified with Kelly Kluttz and Pam Dubois that we purchase these shorter tables when we build the new elementary school and then trade them out to other elementary schools. This way, each elementary school would have a few of the shorter tables and the new school would still have appropriate cafeteria tables for elementary children. This can be done because the county is paying cash for the elementary school. If there was a bond issue or another type of financing, this would not be possible.

Yellow School Buses (Transportation) – presented by Dan Meehan, Director of Transportation. Dan explained that due to our three tier system, the buses have high mileage and more maintenance issues. Dan also commented about how propane buses were more efficient. Carolyn Carpenter questioned propane vs. natural gas. Dave Burnett commented that other districts had tried natural gas with no success. Dan responded that natural gas buses cost more and the expense was greater in setting up natural gas fueling stations vs. propane. Barry Shoemaker commented that propane tank reservoirs were inexpensive and that savings of $54,000 per bus were incurred with propane (over the life of the bus).

(3) Service Trucks for New Mechanics (Transportation) – presented by Dan Meehan, Director of Transportation. Dan talked about the need for additional mechanics (expansion request) and how they will need trucks.

Tool Set (Transportation) – presented by Dan Meehan, Director of Transportation. Dan talked about the need for specialty tools for the mechanics. Currently the employees use their own personal tools.

Complete Camera’s on Yellow Buses (Transportation) – presented by Dan Meehan, Director of Transportation. Dan pointed out that cameras are very valuable in safety, personnel issues, student discipline, etc… They are currently short 52 cameras.

Provide Bed for Wrecker (Transportation) – presented by Dan Meehan, Director of Transportation. Dan commented that the state would provide wreckers but not beds.

New Activity Buses (6) 1 with EC Capabilities (Transportation) – presented by Dan Meehan, Director of Transportation. Dan commented that there were holes in the floor of our current activity buses and that activity buses should be held to the same safety standards and on the same rotation schedule as a yellow bus.

Purchase (2) Mini‐Vans (Transportation) – presented by Dan Meehan, Director of Transportation. Dan commented that due to growth, additional vans were needed to transport McKinney Vento students. There are 37 students currently being transported by van. Dan commented that legally students can be transported in mini‐vans but not large passenger vans. The savings from the use of the vans pay for the vans within the same fiscal year.

Floor Lift System for Buses (2) (Transportation) – presented by Dan Meehan, Director of Transportation. Dan expressed the safety precautions of mechanics using creepers to work under buses. No safety issues have occurred when the mechanics use the current lift.

Middle School Soccer (Student Services/Athletics) – presented by Donna Smith and Bryan Tyson, Athletic Director. Donna and Bryan would like funding for the initial startup of the sport for uniforms and equipment. Currently middle school soccer is run by the FCCA and there are issues with not being able to wear school mascot uniforms, the officials that are used, and safety issues with physicals and signed parent forms. Discussion was had about using Athletic gate money to

fund. Bryan expressed that gate money was decreasing due to more fees required with multiple conferences. Discussion was also heard concerning charging ‘pay to play’ fees. Concerns were given that parents already pay at the gate. Jeff Phillips asked how many students were on a team (15‐20) and where they would play given that the football fields are in use. Bryan said that the soccer season would be in the spring. Bryan added that more sports besides soccer are becoming popular.

Kelly Kluttz lead the committee in an exercise to prioritize the Non‐FMD Capital Request

Barry Shoemaker presented FMD Data/Graphs

Len Witke presented Capital Needs for projects greater than $500,000

Roofs ‐ Carolyn Carpenter expressed her concerns on wanting roofs repaired over adding new buses. Public Safety Building Concord High – CHS is currently renting a storage facility. Carolyn Carpenter questioned if grants had been explored. Len responded that grants are not given for facilities. Need for Storage – The need for storage for technology and FMD were discussed. Approximate combined needs are 70K square feet. Mike Downs expressed that CCS may be able to share a space with the County as they also have a need for more storage. Mechanical/Environmental – Anne Wilson requested that energy savings be given. A request has been set to Len Witke and Dave Burnett for this information. Derek Todd questioned if projects were bid by bundle. Len responded that it depended on the project. Cameras were bid as a bundle.

Kelly Kluttz adjourned the meeting

january 31, 2014 meeting - cabarrus.k12.nc.us · 4:30 Close meeting – resume on February 6th....

Documents

Transcript of january 31, 2014 meeting - cabarrus.k12.nc.us · 4:30 Close meeting – resume on February 6th....