ISU Thesis Office 1137 Pearson Hall Judy Strand. Before you graduate Graduate Student Status Page ...
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Electronic Thesis – Dissertation (ETD) Seminar ISU Thesis Office 1137 Pearson Hall Judy Strand
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Transcript of ISU Thesis Office 1137 Pearson Hall Judy Strand. Before you graduate Graduate Student Status Page ...
Electronic Thesis – Dissertation (ETD)
SeminarISU Thesis Office
1137 Pearson HallJudy Strand
Before you graduate Graduate Student Status Page Timeline/Deadlines Forms About ETD Required and optional parts of your thesis Common problems Journal papers/copyrights/embargoes ProQuest/UMI – How to submit NSF Survey Website links, resources
Agenda
Program of Study Committee (POSC): approved the term PRIOR to graduation.
Incompletes removed from your record
Over-age classes (over 7 years) approved
Pre-lim taken 6 months prior to final exam.
POSC classes are accurate
Before you graduate
Graduate Student Status Page
http://www.grad-college.iastate.edu/
Application for Graduation – ◦ Sept 11 – Fall; Jan 29- Spring; June 3 – Summer
Request for Final Oral Exam– ◦ For students with a required final oral exam◦ Due 3 weeks prior to exam date or by
Nov 4– Fall; Mar 25 - Spring; June 24 – Summer
‣ Final Oral Exam – Nov. 25 – Fall; April 15 – Spring; July 15- Summer Create ProQuest account for submitting thesis. Be sure to enter
thesis/dissertation title. This will be used for the Commencement Brochure.
/
Timeline Absolute
deadlines
Graduate Student Approval Form – ◦ Dec 1 – Fall; April 19 – Spring; July 19 - Summer
Upload final thesis to ProQuest/UMI – ◦ Dec 3 – Fall; April 21 – Spring; July 21 Summer
Commencement◦ Dec. 19 – Fall; May 6 – Spring; Summer- apply Spring/Fall
◦ http://www.grad-college.iastate.edu/graduation
Deadline Summary Sheet◦ http://www.grad-college.iastate.edu/calendar/files/Deadline_Sheet.pdf
Timeline Absolute
deadlines
Application for Graduation Available on AccessPlus
http://www.grad-college.iastate.edu/common/forms/Grad_App.php
Deadline – 3rd week of term
Puts your name on the graduation list
Can be cancelled later. $75 graduation fee will be put on your account after the cancellation deadline.
$20 nonrefundable late fee – 4th & 5th week
$145 thesis/dissertation fee assessed at time of application. One-time only fee.
Graduate Student Approval Form
Student receives with approved copy of Request for Final Oral exam. Also available online.
http://www.grad-college.iastate.edu/common/forms/student_forms.php
Major Prof and DOGE need
to sign
Need before deadline
Final form to submit before graduation
Thesis is not reviewed until this form is submitted.
Thesis Checklist Graduate College website◦ http://www.grad-college.iastate.edu/current/thesis/ ◦ Organizing Your Thesis/Dissertation
Editing Services◦ Thesis Editors / Typists List (local)
Videos MS Word) ◦ Microsoft Word thesis information◦ Solution Center, 294-4000
Software related questions
Thesis Help
Title Page
Table of Contents
Text
References, Works Cited, or Bibliography
Required Parts of your Thesis
Dedication List of Figures List of Tables List of Symbols or Nomenclature Acknowledgments Preface Abstract Appendix Acknowledgement (if not in preliminary pages) Biographical Sketch
Optional Areas of your Thesis
Formatting◦ Title page◦ Table of Contents List of Table and List of Figures -page numbers are right aligned ◦ Tables and Figures Resource ◦ Page numbering◦ Capitalization of headings◦ Excess white space – more than 1/3 or 1/ 4 is too
much white space.
Not being consistent
Common Problems
Page number
each page
Bound on left side Notice
difference between chapter
titles and subheadings
Tables and figure captions may have different font or font size
Tables captions are at the top of the tables; figure captions are at the bottom of the figure. Be consistent throughout your paper.
Tables and figures have same margins as text
Landscape pages have page number in same place as other pages.
Thesis template
Tables and Figures
Landscape figure
Notice location of page number
Portrait view
List of Figures and List of Tables
Page
Page
Title Each journal paper is a chapter in the thesis/dissertation.
Publishing statusModified from a paper accepted by (or "published
in") The Journal of XYZ"
Multiple authors and their role
Abstract or Introduction
Journal Paper Format
Journal Papers
Title and abstract released, text withheld◦ Submit through ProQuest/UMI◦ Publishing options: choose 6 months or other◦ Hold is controlled through ProQuest/UMI
Title, abstract, and text withheld◦ Complete the Thesis Hold form from the Graduate College◦ Submit thesis through ProQuest◦ Thesis will not be fully delivered to ProQuest until you
release the hold
Student/major professor responsible for controlling hold end dates.
ISU Policy on Embargos/Holds on your Thesis
Library Workshops Fall 2015 Workshops Grad Students: Everything you need to know about the Library ... but were afraid to ask! Learn how to find dissertations, influential research articles and important
journals in your subject area! Find out who is your subject librarian, and learnabout Library services that can help facilitate your research and writing!
September 17, Thursday, 3 - 4:30 p.m.
WEBINAR - Grad Students: Everything you need to know about the Library ... but were afraid to ask!This ONLINE workshop occurs simultaneously. See registration for details.
Personalizing NCBIOctober 1, Thursday, 3 - 4:30 p.m.
Altmetrics - New Metrics for Your Research Impact!October 8, Thursday, 3 - 4:30 p.m.
Stand out from the crowd: get read, cited and hired!October 23, Friday, 3 - 4:30 p.m.
Getting Started with EndNote Web!October 30, Friday, 3 - 4:30 p.m.
Finding Funding: Using Campus Resources!November 5, Thursday, 3-4:30 p.m.
Getting Started with Mendeley!November 12, Thursday, 3 - 4:30 p.m.
Watch for mailings, flyers, and e-Library news! Contact Jody Kalvik with registration questions.
http://instr.iastate.libguides.com/c.php?g=149064
Library - http://www.lib.iastate.edu/ Library Guides
Important things for Graduate students to know when writing a thesis or dissertation. Welcome Using Images/Figures Copyright and My Work Research Resources
The Library & Your Thesis Iowa State University Library is a resource for you at every stage of your thesis or dissertation—from research to access after
completion. This guide provides you with a variety of tools from the library. Use the tabs labeled: Using Images/Figures, Copyright and My
Work, and Research Resources to navigate to related resources.
Scholarly Communications Librarians ◦ Megan O'Donnell
Emma [email protected]
Website / Blog Page
Authors' Rights and Responsibilities
http://acp.grad-college.iastate.edu/
Academic Communication Program
master the necessary communication skills as you move toward the attainment of your academic and career goals
Fall 2015 NewsAre you working on a journal manuscript, thesis/dissertation chapter, or any other research document this summer? Make an appointment with a Graduate Peer Mentor to receive assistance with your writing.
Fall Gradute Peer Review Group Applications Now Open!
English Consulting Now Open to all Graduate Students
Office of Responsible Research
http://www.compliance.iastate.edu/
Known as ProQuest or ProQuest/UMI
Accessible through Parks Library: Library Catalog/Indexes & Abstracts/”Dissertations & Theses”http://www.lib.iastate.edu/info/6000
Free hosting of microform and digital copies through graduate schools and libraries
University Microfilms (UMI)
How do I get to ProQuest?
http://www.grad-college.iastate.edu/current/thesis/
Create your account with ProQuest/UMI◦ Create your account with ProQuest at the time of your final
defense, putting in your basic information and the name of your thesis/dissertation. You don’t need to submit, just save a draft.
http://dissertations.umi.com/iastate/◦ You can make changes or revisions to your information up to
the time your paper is accepted◦ Once your thesis/dissertation is accepted, it is a
“done deal.”
No fee for electronic submission – traditional publishing option ◦ Copyright fee = $55
Submit your thesis
http://www.etdadmin.com/cgi-bin/school?siteId=23
Traditional Publishing - only choice = no charge Do I want my paper available right away?
◦ Yes◦ No – Text held through ProQuest for specified time
Available in Institutional Repository?◦ Use same time frame as above question.
Request ProQuest to file copyright? ◦ No = no charge Yes = $55 charge
Order copies? ◦ No = no charge Yes = $56 charge◦ Copies are not received until 6-8 weeks following
graduation
ProQuest – Common Choices
Copyright privileges vest immediately upon creating your work.
You own your own copyright when you send your paper to ProQuest/UMI.
Registering copyright recommended◦ filing a patent ◦ writing a book◦ publishing articles ◦ major professor recommends it
Copyright Information
How to avoid infringing on someone else’s copyright
How to protect your own copyright
Copyright and your thesis/dissertationhttp://www.proquest.com/assets/literature/services/copyright_dissthesis_ownership.pdf
Fair Use Checklisthttp://copyright.columbia.edu/copyright/fair-use/fair-use-checklist/
ProQuest/UMI ETD submission websitehttp://dissertations.umi.com/iastate/
e-Library author’s rights and responsibilitieshttp://instr.iastate.libguides.com/TandDrights
Copyright Information
Office for Responsible Research◦ http://www.compliance.iastate.edu/◦ Institutional Review Board (IRB)
Library – Institutional repository◦ Open access◦ http://lib.dr.iastate.edu
Bound copies◦ Not required by Graduate College or Library◦ Student or department – their choice◦ Printing & Copy Services – Memorial Union or local shop
NSF Survey◦ Ph.D. students only◦ Online https://sed.norc.org/survey
Other things
Confidential longitudinal census of all Ph.D.s in the U.S. since 1958
https://sed.norc.org/survey
Complete online
NSF Survey of Earned Doctorates (SED) – Ph.D. Students only
Communicate early and often with your major professor
Know your responsibilities and your timeline
Plan for extra time in case something goes wrong.
Check, check and double check your dissertation.
Remember
Thesis Checklisthttp://www.grad-college.iastate.edu/current/thesis/checklist/
Proquest/UMIhttp://www.etdadmin.com/cgi-bin/school?siteId=23
Online -- LaTeX and MS Word informationhttp://www.grad-college.iastate.edu/current/thesis/latex/
Academic Communications Programhttp://acp.grad-college.iastate.edu/?q=resources
E-Library – Author’s rights and responsibilitieshttp://instr.iastate.libguides.com/TandDrights
Copyright and your dissertation/thesishttp://www.proquest.com/assets/literature/services/copyright_dissthesis_ownership.pdf
Institutional Review Board (IRB)◦ http://www.compliance.iastate.edu/
NSF Survey- https://sed.norc.org/survey
Thesis links and resources
http://www.grad-college.iastate.edu/current/thesis/
Judy Strand, [email protected], 294-5285, thesis/dissertation questions
Graduate College Contact
Questions?
Please take business cards.
Powerpoint is available online:http://www.grad-college.iastate.edu/current/thesis/seminars/
Thanks for coming today
Go Cyclones!!
