Introduction to

An Overview for WVU Hiring Managers

What will you learn today?

• Navigate through the Recruiting Center.• Create a requisition in the Recruiting

Center using a Template.• View Requisitions and Candidates in a List

and individually.• Take actions on candidates.• Understand the Candidate Selection Workflow

structure and move candidates through the “workflow.”

How to…

What is WVU Hire?

• WVU will be using Oracle’s Taleo product to streamline and simplify hiring.

• The main product of WVU Hire is called the Recruiting Center.

• One location to start a new position request, view applicants, communicate with applicants, each other, and HR Talent Management.

What will change?

• Farewell to Paper Processes!– Most paper forms will no longer be required;

AMS for certain classified positions will go away

– Many separate departmental email accounts and processes for communicating with applicants

• All participants will be able to communicate through one central Hiring interface

New WVU Hire System!• For all job types – all positions will be

created via WVU Hire requisitions.– Staff beginning in September– Faculty beginning in November– Students beginning in Spring semester

• Online application – candidates can apply for jobs directly on the WVU Jobs page. – complete a candidate profile, upload a

resume, or connect their social media profiles

Other WVU Hire Tips and Info• Don’t use browser BACK button• You can log in and see what the status of

your requisition is at any time. – No guesswork or waiting

• HR Offices will have access during the process…makes HR stuff go faster.– (Affirmative Action, Diversity, and Class & Comp)

• DAR (Dynamic Approval Routing) must be complete before the offer letter can be sent.– Automatic approval routing makes sure no steps

are missed

How Is It Easier?• All Electronic! All on one form!• Use a template to pre-populate some parts of the req

form, or you can start from scratch for a brand new position.

• If you are filling a recently reviewed position (within 3 years), the position details will not require another review. – The requisition will have to be reviewed by Class & Comp

to ensure that it meets the competitive, market, and EEOC standards if you are:

• creating a new position, • filling one that has not been reviewed for more than three years, • cloning (duplicating) an existing position, • hiring a director-level or higher position

Post and Source Job

Recruiter

Candidates Apply Online

Candidates

Source More Candidates

Recruiter

SAMPLE RECRUITING WORKFLOW

Screen and Interview

Recruiter Hiring Mgr

Make Offer

Recruiter HR Liaison

Hire Candidate

Recruiter HR Liaison

Fill and Report

Recruiter

Approve Requisition

EBOHR Hiring Mgr

Create Requisition

Recruiter Hiring Mgr

*Manage Candidates

Recruiter Hiring Mgr

*

* Exercise in today’s class

• Requisition approval routing is done in background.• Approver is notified that a requisition needs

approval:– By viewing “Tasks” Channel on Recruiting Front Page– By receiving email (“eShare”)

• First approver is Hiring Manager’s supervisor.– Hiring Manager auto-approves when the requisition is

saved for ‘request approval’• Recruiter and Hiring Manager can agree to

designate additional approvers.

Dynamic Approval Routing (DAR)

Candidate Selection Workflow

• A CSW (Candidate Selection Workflow) is the process we use to track and manage candidates from the time they are new to the system, to the time that they are hired.

THE CSW

Reviewing Candidates

• Each requisition will have a page where you can view candidates that have been attached to that position for review.

• The Candidate Selection Workflow steps are displayed on the left pane.

• HM can reject a candidate, and assign a disposition code (why you aren’t interested in this candidate).

Offer Management• Will be performed by HR Talent Management

or by Dept. HR Liaison.• Create offer letter from selected paragraphs

pre-written with official WVU language.– Can insert info from the requisition, edit content

• Send the offer letter to the candidate electronically (or by mail), where they can electronically sign and return the offer inside the WVU Hire system.

Icons For Candidates

Internal Candidate

ACE Candidate

Referred candidate

Referred by an agent/agency

New candidate or candidate has been modified since last viewed

Disqualified Candidate

Disqualification information to be verified

Icons For Common Actions

Add Comments (comments appear in History Tab)

Add an Attachment to Candidate File(s)

File in a folder

Find More Candidates Like This One

Match Candidate(s) to an Existing Requisition

Print Candidate List or File

Send information about a candidate via email (Share)

Where To Find WVU Hire?

You can log into WVU Hire from your MyHR tab on the MyAccessemployee portal.

You will need to enter your username and password.

Log in to WVU Hire on the MyHR tab on MyAccess

Where to Get Help• WVU Hire Training Page

– Find instruction videos and quick guides– It.wvu.edu/services/training/WVU-Hire

• WVU Hire Info Page– Information Session content, FAQs– employmentservices.hr.wvu.edu/wvu-hire

• 293-HIRE (4473)– Call for info or help with system or policy questions

• wvuhire@mail.wvu.edu– Email for help with system or policy questions