INTRODUCTION 1 - AC Transit · [13] Consolidated Budget (in US$ thousands) Budget Period Ending...

[i]

INTRODUCTION ........................................................................................................................................................................................... 1

BUDGET OVERVIEW ................................................................................................................................................................................... 9

MACROECONOMIC ASSUMPTIONS ................................................................................................................................................................................................... 21

AC TRANSIT DISTRICT ORGANIZATIONAL CHART ................................................................................................................................................................... 29

OPERATING EXPENSE BUDGET BY DEPARTMENT ................................................................................................................................................................. 30

BUDGETED POSITIONS BY DEPARTMENT .................................................................................................................................................................................... 31

BUDGETED POSITIONS BY CLASSIFICATION GROUP ........................................................................................................................................................... 32

FY 2016-17 NEW POSITIONS ................................................................................................................................................................................................................... 33

FY 2016-17 ADOPTED BUDGET BY EXPENSE ACCOUNT ...................................................................................................................................................... 35

STRATEGIC PLAN ...................................................................................................................................................................................... 41

FARES & SYSTEM MAPS .......................................................................................................................................................................... 47

PASSENGER AND SERVICE PORTRAIT ........................................................................................................................................................................................... 49

SERVICE AREA MAPS ................................................................................................................................................................................................................................. 52

DEPARTMENT BUDGETS ........................................................................................................................................................................ 57

1. BOARD OF DIRECTORS ................................................................................................................................................................................................................... 59

Board of Directors Organizational Chart ......................................................................................................................................................................................................... 61

Board of Directors Department at a Glance ................................................................................................................................................................................................... 62

Board of Directors Department Budget Worksheet .................................................................................................................................................................................... 63

2. DISTRICT SECRETARY ..................................................................................................................................................................................................................... 65

District Secretary Organizational Chart .......................................................................................................................................................................................................... 67

District Secretary Department at a Glance ..................................................................................................................................................................................................... 68

District Secretary Department Budget Worksheet ...................................................................................................................................................................................... 69

District Secretary Department Positions .......................................................................................................................................................................................................... 70

3. GENERAL MANAGER ......................................................................................................................................................................................................................... 71

General Manager Organizational Chart ........................................................................................................................................................................................................... 73

General Manager Department at a Glance ...................................................................................................................................................................................................... 74

General Manager Department Budget Worksheet ...................................................................................................................................................................................... 75

General Manager Department Positions .......................................................................................................................................................................................................... 77

4. GENERAL COUNSEL .......................................................................................................................................................................................................................... 79

General Counsel Organizational Chart ............................................................................................................................................................................................................. 81

General Counsel Department at a Glance ........................................................................................................................................................................................................ 82

General Counsel Department Budget Worksheet ......................................................................................................................................................................................... 83

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General Counsel Department Positions ............................................................................................................................................................................................................. 84

5. OPERATIONS .......................................................................................................................................................................................................................................... 85

Operations Organizational Chart ........................................................................................................................................................................................................................ 87

Operations Department at a Glance ................................................................................................................................................................................................................... 88

Operations Department Budget Worksheet .................................................................................................................................................................................................... 89

Operations Department Positions ....................................................................................................................................................................................................................... 93

TRANSPORTATION .................................................................................................................................................................................................................................................... 97

Transportation Department at a Glance .......................................................................................................................................................................................................... 98

Transportation Department Budget Worksheet ........................................................................................................................................................................................... 99

Transportation Department Positions ........................................................................................................................................................................................................... 101

MAINTENANCE ......................................................................................................................................................................................................................................................... 103

Maintenance Department at a Glance ............................................................................................................................................................................................................ 105

Total Maintenance Budget Worksheet ........................................................................................................................................................................................................... 106

Fleet Maintenance Budget Worksheet ........................................................................................................................................................................................................... 110

Fleet Maintenance Positions ............................................................................................................................................................................................................................... 113

Facilities Maintenance Budget Worksheet ................................................................................................................................................................................................... 115

Facilities Maintenance Positions ....................................................................................................................................................................................................................... 117

6. SAFETY, SECURITY, & TRAINING ............................................................................................................................................................................................ 119

Safety, Security, & Training Organizational Chart ................................................................................................................................................................................... 120

Safety, Security, & Training Department at a Glance .............................................................................................................................................................................. 121

Safety, Security, & Training Department Budget Worksheet ............................................................................................................................................................... 122

Safety, Security, & Training Department Positions ................................................................................................................................................................................... 124

7. PLANNING & ENGINEERING ....................................................................................................................................................................................................... 125

Planning & Engineering Organizational Chart .......................................................................................................................................................................................... 126

Planning & Engineering Department at a Glance ..................................................................................................................................................................................... 127

Planning & Engineering Department Budget Worksheet ...................................................................................................................................................................... 128

Planning & Engineering Department Positions.......................................................................................................................................................................................... 130

8. INFORMATION SERVICES ........................................................................................................................................................................................................... 133

Information Services Organizational Chart ................................................................................................................................................................................................. 135

Information Services Department at a Glance ............................................................................................................................................................................................ 136

Information Services Department Budget Worksheet ............................................................................................................................................................................ 137

Information Services Department Positions ................................................................................................................................................................................................ 139

9. HUMAN RESOURCES & EMPLOYEE DEVELOPMENT ................................................................................................................................................. 141

Human Resources & Employee Development Organizational Chart ................................................................................................................................................. 143

Human Resources & Employee Development Department at a Glance ........................................................................................................................................... 144

Human Resources & Employee Development Department Budget Worksheet ............................................................................................................................ 145

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Human Resources & Employee Development Department Positions ................................................................................................................................................ 147

10. FINANCE & DISTRICT OVERHEAD ........................................................................................................................................................................................... 149

Finance Organizational Chart ........................................................................................................................................................................................................................... 151

Finance Department at a Glance ...................................................................................................................................................................................................................... 152

Finance Department Budget Worksheet ....................................................................................................................................................................................................... 153

Finance Department Positions ........................................................................................................................................................................................................................... 156

District Overhead Department at a Glance .................................................................................................................................................................................................. 159

District Overhead Department Budget Worksheet ................................................................................................................................................................................... 160

11. RETIREMENT ........................................................................................................................................................................................................................................ 163

Retirement Organizational Chart..................................................................................................................................................................................................................... 165

Retirement Department at a Glance ............................................................................................................................................................................................................... 166

Retirement Department Budget Worksheet ................................................................................................................................................................................................ 167

Retirement Department Positions .................................................................................................................................................................................................................... 168

CAPITAL BUDGET .................................................................................................................................................................................. 169

FY 2016-17 ADOPTED CAPITAL BUDGET ..................................................................................................................................................................................... 170

FY 2016-17 ADOPTED BUDGET FUNDING PRIORITIES........................................................................................................................................................ 173

FUNDING SOURCES .................................................................................................................................................................................................................................. 174

EXISTING CAPITAL PROGRAM OVERVIEW ................................................................................................................................................................................ 177

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INTRODUCTION

[9]

BUDGET OVERVIEW

[11]

FY 2014-15 FY 2015-16 FY 2016-17

ACTUALS

MID-YEAR

BUDGET

ADOPTED

BUDGET $ %

REVENUES & SUBSIDIES

Line Operating

1 Farebox 55,329 55,227 56,884 1,657 3.0%

2 Contract Services 6,329 7,177 7,864 687 9.6%

3 BART Transfers 3,240 3,402 3,402 - 0.0%

4 Interest Income 68 160 240 80 50.0%

5 Advertising 1,686 1,800 1,400 (400) -22.2%

6 Other Revenue 1,256 1,200 1,200 - 0.0%

7 Rental Income 459 650 1,000 350 53.8%

8 Total Operating Revenues $68,368 $69,616 $71,990 $2,374 3.4%

Subsidies

9 Transportation Develop. Act (TDA) 59,160 60,800 62,086 1,286 2.1%

10 AB 1107 38,811 41,600 42,432 832 2.0%

11 Measure B 26,446 27,640 28,331 691 2.5%

12 Measure BB 5,843 30,796 31,566 770 2.5%

13 State Transit Assistance (STA) 8,620 8,000 8,000 - 0.0%

14 Measure J 4,930 4,667 4,784 117 2.5%

15 Property Taxes 82,418 84,700 87,241 2,541 3.0%

16 Measure VV 29,394 29,500 29,500 - 0.0%

17 ADA Paratransit Fund (inc. fares) 6,335 6,000 6,184 184 3.1%

18 Federal Assistance (ADA) 3,115 5,463 5,463 - 0.0%

19 Supplemental Service 2,225 2,000 2,000 - 0.0%

20 Labor Reimbursement 2,935 3,329 4,390 1,061 31.9%

21 RM2 subsidies, DB local assistance 12,229 13,677 12,579 (1,098) -8.0%

22 Lifeline STA & JARC - 7,000 1,800 (5,200) -74.3%

23 Total Subsidies $282,461 $325,172 $326,356 $1,184 0.4%

24 TOTAL REVENUES & SUBSIDIES $350,829 $394,788 $398,346 $3,558 0.9%

ALAMEDA-CONTRA COSTA TRANSIT

FY 2016-17 ADOPTED OPERATING REVENUE AND SUBSIDIES BUDGET

($ IN THOUSANDS)

VARIANCE TO MID-YEAR

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FY 2014-15 FY 2015-16 FY 2016-17

ACTUALS

MID-YEAR

BUDGET

ADOPTED

BUDGET $ %

Line REVENUES & SUBSIDIES

1 Operating 68,368 69,616 71,990 2,374 3.4%

2 Subsidies 282,461 325,172 326,356 1,184 0.4%

3 TOTAL REVENUES & SUBSIDIES $350,829 $394,788 $398,346 $3,558 0.9%

OPERATING EXPENSES

Labor

4 Salaries & Wages 114,354 129,482 140,616 (11,134) -8.6%

5 Capitalized Labor (3,961) (6,057) (4,390) (1,667) 27.5%

6 Fringe Benefits 96,976 97,831 104,673 (6,841) -7.0%

7 Pension Costs 37,260 45,500 48,106 (2,606) -5.7%

8 Total Labor Costs $244,629 266,757 $289,005 ($22,248) -8.3%

Non-Labor

9 Services 21,944 27,495 27,695 (199) -0.7%

10 Fuels & Lubricants 14,472 13,162 13,490 (327) -2.5%

11 Other Materials & Supplies 14,121 18,911 14,948 3,962 21.0%

12 Utilities & Taxes 5,550 6,060 6,137 (77) -1.3%

13 Casualty and Liability 13,192 11,545 12,750 (1,205) -10.4%

14 Interest Expense 993 1,037 886 151 14.6%

15 ADA and DB Purchased Transportation 27,198 28,545 29,190 (645) -2.3%

16 Other Expenses 3,649 1,739 4,244 (2,505) -144.0%

17 Total Non-Labor 101,118 108,495 109,340 (845) -0.8%

18 TOTAL OPERATING EXPENSES $345,748 $375,252 $398,345 ($23,094) -6.2%

19 NET OPERATING SURPLUS/(DEFICIT) $5,081 $19,536 $0 ($19,536) -100.0%

20 DISTRICT FUNDED CAPITAL $4,733 $16,486 $8,153 $8,333 50.5%

21 TRANSFER TO/(FROM) GENERAL FUND $348 $3,050 ($8,153) ($11,203) -367.3%


FY 2016-17 ADOPTED OPERATING BUDGET

($ IN THOUSANDS)

VARIANCE TO MID-YEAR

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Consolidated Budget

(in US$ thousands) Budget

Period Ending June 30 2013A 2014A 2015A 2016B 2017E 2018E 2019E 2020E 2021E

Line Revenue

1 Operating 65,820 69,368 68,368 69,616 71,990 78,779 82,491 88,374 89,697

2 Y/Y Growth % 5.4% -1.4% 1.8% 3.4% 9.4% 4.7% 7.1% 1.5%

3 Subsidies 279,277 274,206 282,461 325,172 326,356 331,055 344,189 346,000 352,005

4 Y/Y Growth % -1.8% 3.0% 15.1% 0.4% 1.4% 4.0% 0.5% 1.7%

5 Total Revenues $345,097 $343,574 $350,829 $394,788 $398,346 $409,833 $426,680 $434,374 $441,701

6 Y/Y Growth % -0.4% 2.1% 12.5% 0.9% 2.9% 4.1% 1.8% 1.7%

Operating Expenses

7 Labor Costs 220,852 231,524 244,629 269,484 289,005 291,949 300,833 306,311 311,528

8 % of Revenues 64% 67% 70% 68% 73% 71% 71% 71% 71%

9 Services 20,948 22,481 21,944 27,495 27,695 27,049 28,161 28,669 29,152

10 % of Revenues 6.1% 6.5% 6.3% 7.0% 7.0% 6.6% 6.6% 6.6% 6.6%

11 Fuels & Lubricants 18,613 17,358 14,472 13,162 13,490 13,934 14,507 14,769 15,018

12 % of Revenues 5.4% 5.1% 4.1% 3.3% 3.4% 3.4% 3.4% 3.4% 3.4%

13 Materials & Supplies 13,277 14,224 14,121 16,183 14,948 16,393 17,067 17,375 17,668

14 % of Revenues 3.8% 4.1% 4.0% 4.1% 3.8% 4.0% 4.0% 4.0% 4.0%

15 Utilities & Taxes 5,499 6,134 5,550 6,060 6,137 6,557 6,827 6,950 7,067

16 % of Revenues 1.6% 1.8% 1.6% 1.5% 1.5% 1.6% 1.6% 1.6% 1.6%

17 Casualty & Liability 11,529 7,115 13,192 11,545 12,750 12,295 12,800 13,031 13,251

18 % of Revenues 3.3% 2.1% 3.8% 2.9% 3.2% 3.0% 3.0% 3.0% 3.0%

19 Purchased Transportation 26,754 26,080 27,198 28,545 29,190 30,738 32,001 32,578 33,128

20 % of Revenues 7.8% 7.6% 7.8% 7.2% 7.3% 7.5% 7.5% 7.5% 7.5%

21 Other 3,519 1,820 3,649 1,739 4,244 3,700 1,800 3,700 1,800

22 % of Revenues 1.0% 0.5% 1.0% 0.4% 1.1% 0.9% 0.4% 0.9% 0.4%

23 Interest 653 1,240 993 1,037 886 786 696 660 637

24 Bus Rapid Transit - - - - - 2,000 4,060 4,182 4,307

25 Y/Y Growth % 0.0% 0.0% 0.0% 0.0% 0.0% 3.0% 3.0% 3.0% 3.0%

26 Total Operating Expenses $321,644 $327,976 $345,748 $375,252 $398,345 $405,401 $418,752 $428,225 $433,557

27 % of Revenues 93% 95% 99% 95% 100% 99% 98% 99% 98%

28 Operating Surplus/(Deficit) $23,453 $15,598 $5,081 $19,536 $0 $4,432 $7,927 $6,149 $8,144

29 District Funded Capital $18,102 $22,225 $4,733 $16,486 $8,153 $10,000 $10,000 $10,000 $10,000

Actuals Forecast


FINANCIAL PLAN FOR FISCAL YEARS 2017 - 2021

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Other Subsidies

Farebox

Other Operating

TDA

AB 1107

Measure B

Measure BB

STA

Measure J

Property Taxes

Measure VV

ADA Subsidies

RM2 & DB Local Asst.

Other Subsidies

REVENUE BUDGET


FY 2015-16 MID-YEAR vs. FY 2016-17 ADOPTED

Farebox14%

Other Operating4%

TDA15%

AB 110711%

Measure B7%

Measure BB8%

STA2%

Measure J1%

Property Taxes21%

Measure VV8%

ADA Subsidies3%

RM2 & DB Local Asst.3%

Other Subsidies3%

FY 2015-16 Mid-Year Budget $394.8 Million

Farebox14%

Other Operating4%

TDA15%

AB 110711%

Measure B7%

Measure BB8%

STA2%

Measure J1%

Property Taxes21%

Measure VV8%

ADA Subsidies3%

RM2 & DB Local Asst.3%

Other Subsidies

3%

FY 2016-17 Adopted Budget $398.4 Million

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Materials & Supplies

Fuel & Lubricants

Services

Interest

Total

Labor

Services

Purchased Transportation

Casualty & Liability

Utilities & Taxes

Other

Fuels & Lubricants

Interest



DOLLAR SHARE of OPERATING EXPENSES by USE of FUNDS

$0

$50

$100

$150

$200

$250

$300

$350

$400

$450

FY 2015-16 Mid-Year Budget FY 2016-17 Adopted Budget

Millio

ns

Materials &Supplies

Interest

Fuels &Lubricants

Other

Utilities & Taxes

Casualty &Liability

PurchasedTransportation

Services

Labor

$375.3 Million

$398.4 Million

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Services

Fuel & Lubricants


Utilities & Taxes


Interest

Other


OPERATING EXPENSE BUDGET


Labor71.6%

Services7.2%

Fuel & Lubricants

3.5%


5.0%

Utilities & Taxes1.6%


3.0%

Interest0.3%


7.5%Other0.4%

FY 2015-16 Mid-Year Budget

Labor72.6%

Services7.0%

Fuel & Lubricants

3.4%


3.7%

Utilities & Taxes1.5%


3.2%

Interest0.2%


7.3%

Other1.1%

FY 2016-17 Adopted Budget

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Department

FY 2015-16 Mid-

Year Budget

% of

Total Department

FY 2016-17

Adopted Budget

% of

Total

Board Of Directors 405,500 0.1% Board Of Directors 328,000 0.1%

District Overhead 10,146,983 2.7% District Overhead 13,555,978 3.4%

District Secretary 569,676 0.2% District Secretary 588,078 0.1%

Finance 15,706,776 4.2% Finance 15,315,119 3.8%

General Manager 9,774,043 2.6% General Manager 10,043,573 2.5%

Human Resources & Employee Develop. 9,762,905 2.6% Human Resources & Employee Development 11,928,752 3.0%

Information Services 10,933,027 2.9% Information Services 10,974,388 2.8%

Office of the General Counsel 15,536,332 4.1% Office of the General Counsel 16,445,492 4.1%

Operations 266,245,977 71.0% Operations 264,200,390 66.3%

Planning & Engineering 36,170,546 9.6% Planning & Engineering 36,771,367 9.2%

Retirement - 0.0% Retirement - 0.0%

Total $375,251,766 Safety, Security, & Training 18,194,220 4.6%

Total $398,345,357


OPERATING EXPENSE BUDGET BY DEPARTMENT


Board of Directors0.1%

District Overhead

2.7%

District Secretary0.2%

Finance4.2%

General Counsel

4.1%

General Manager2.6%

Human Resources2.6%

Information Services

2.9%

Operations71.0%

Planning & Engineering

9.6%


Board of Directors0.1%

District Overhead3.4%

District Secretary

0.1%

Finance3.8%

General Counsel4.1%

General Manager2.5%

Human Resources3.0%Information Services

2.8%

Operations66.3%

Planning & Engineering

9.2%

Safety, Security, & Training

4.6%


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MACROECONOMIC ASSUMPTIONS

Population Growth

Population growth in the East Bay has grown dramatically between 2010 and 2015. In the District’s service area of Alameda and Contra Costa

Counties, the population growth is ranked near the top of the state. Alameda County saw the second highest population growth in the state

between July 2014 and July 2015 rising by 1.6%. Between 2010 and 2015, Alameda County’s population grew by 8.5% while Contra Costa County

experienced a population growth rate of 7.4%.

The growth in population not only equates to more riders but also helps fuel strong sales and property tax-based subsidies.

East Bay Economy

The strong economy of the East Bay is expected to continue through FY 2016-17. The area is approaching full employment with 3% real GDP and

4% wage growth, both well ahead of the country averages. California growth rates are expected to slow but not stall in the short-term with the

technology boom expected to keep the Bay Area economy strong.

Operating Revenues and Subsidies

For FY 2016-17, the Adopted budget projects growth at less than 1%. Operating Revenues are projected to grow at 3.4% primarily due to farebox

revenues because of AC Go. Subsidies are projected to remain flat year over year as staff assumed a moderate growth rate for most sales-tax

based subsidies which is partially offset by a reduction in Lifeline revenues based on the timing of the program.

Operating Expenses

The District took a conservative approach when developing the budget for operating expenses in FY 2016-17. There was minimal growth in

expenses that were in the District’s control. Major changes in the operating expense budget include:

$8.5 million for AC Go

$2.6 million for operations of Division 3

$2.5 million for ballot expenses for the upcoming November election that includes three Board of Director seats and Measure VV.

$2.3 million due to expected increases in pension contribution

$0.7 million in insurance premiums.

$0.3 million to support Purchased Transportation.

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REVENUES

Operating: Total Farebox

The District has experienced a plateauing of ridership beginning in late 2015 and has continued through 2016. Sustained low gas prices is the

primary driver that has impacted public transit ridership across the country. The conservative 3% projected growth in farebox revenues is due to the

implementation of Phase One and Two of AC Go. The Board decided not to raise fares in FY 2016-17 which marks the sixth year since the last fare

increase for the District.

Operating: Contract Services

The Adopted budget includes the continuation of revenue associated with fare media agreements contracted with UC Berkeley, Peralta Colleges,

and the City of Oakland for the Broadway Shuttle. This budget also includes expected bus bridge service for BART to support their planned

outages and a full year of late night bus service for BART.

Operating: BART Transfer

The Adopted budget is based on the existing BART Feeder Service Agreement. Changes in revenues are based on formulas in the agreement

which is a combination of inflation factors and ridership. The FY 2016-17 budget reflects no growth as the District assumed no increase in ridership.

Operating: Investment Income

The Adopted budget increase in investment income is a result of an amendment to the District’s investment strategy approved by the General

Manager in February 2016. The change includes increased investments in Certificate of Deposits with a range of 3 – 18 months. Staff is projecting

an average annual return of 0.60%. The change in strategy satisfies the District’s safety and liquidity requirements by investing in CD’s, treasuries,

and agency bonds.

Operating: Advertising

Advertising revenues are projected to decrease in FY 2016-17. The budget includes:

$1.3 million projected revenues from Titan.

$0.1 million projected revenues from Clear Channel.

There has been a trend in the last 2 years of decreased advertising revenue. Staff is monitoring the vendor to improve results.

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Operating: Other Revenue

This category includes other miscellaneous operating revenues. The most significant component is parking citation revenues. Increased

enforcement combined with communication to the public has seen the citation numbers stabilize, resulting in no projected growth in the budget.

Operating: Rental Revenues

Due to the strong real estate market in the Bay Area, the District has adopted a more aggressive strategy with its lease properties. FY 2016-17

includes new leases, high capacity, and restructuring of current leases that drives the projected increase in rental revenues.

Oakland Warehouse facility projects $0.8 million in annual rental revenues

Newark Warehouse facility projects $0.2 million in annual rental revenues

Sales Tax-based Subsidies: Transportation Development Act (TDA)

The TDA subsidy has long been a cornerstone of transit funding and is the largest source of subsidy revenue for the District. State law allows each

county to charge a ¼ cent sales tax to finance various transit services. The Adopted budget reflects a 2.1% increase from the current year and is

based upon recent fund estimate information released by the MTC.

Sales Tax-based Subsidies: AB1107

The AB1107 subsidy is a ½ cent sales tax with a portion that is shared between the District, BART and San Francisco’s Muni Transit Agency. The

projected revenues for FY 2016-17 reflect a conservative 2% growth rate from the current budget and are based on fund estimate information

released by MTC in February.

Sales Tax-based Subsidies: Measure B

In 2000, nearly 82% of Alameda County voters approved Measure B which is a ½ cent transportation sales tax. Alameda CTC administers

Measure B funds to deliver essential transportation services and improvements. The projected revenues for FY 2016-17 reflect a 2.5% growth rate

from current year levels.

Sales Tax-based Subsidies: Measure BB

In November 2014, the voters of Alameda County approved an additional ½ cent transportation sales tax in addition to Measure B to fund a

comprehensive 30 year transportation plan. The District began accruing receipts in April 2015 with a projected annual impact of $30 million. The

Adopted budget for FY 2016-17 reflects a 2.5% increase from the current year.

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The Board has provided direction as to the use of the funding with an expectation that 85% of the funds will be applied toward restoring service that

was impacted by the Great Recession and new service expansion. Most of AC Go which is being implemented in FY 2016-17 is funded through

Measure BB.

Sales Tax-based Subsidies: State Transportation Assistance (STA)

STA funding is generated from the sales tax on diesel fuel, and the amount of money can fluctuate based on the direction of fuel prices. Funds are

distributed by the Metropolitan Transit Commission (MTC) based on population and transit agencies revenues.

Due to technology gains in producing on-shore oil from shale drilling, fuel prices have dropped dramatically the past few years and, as expected, the

District has experienced a reduction in STA subsidies. The projected FY 2016-17 revenues reflects no growth from the current year and is based

on recent information released by MTC.

Sales Tax-based Subsidies: Measure J

Measure J is a ½ cent transportation sales tax to support essential transportation services and improvements for Contra Costa County. The

projected revenues for FY 2016-17 reflects a 2.5% growth rate from the current year.

Property Tax-based Subsidies

The Adopted budget assumes certain growth factors based on input from data received from the Alameda Assessor’s Office. The base Property tax

subsidy is experiencing increases in collections due to moderate activity in the real estate markets and a strong economy boosting both residential

and commercial properties

Property tax subsidies are correlated with the economy but will have a time lag as sudden changes in the economy will not result in immediate

changes in the value of property.

Property Tax-based Subsidies: Measure VV

The Measure VV Parcel Tax subsidy is a $96.00 per parcel in the area designated as Special District #1. It is designated for funding of operating

and maintenance expenses associated with current service. Due to a flat tax based on a parcel of land, it is one of the least volatile of all of the

District’s revenue streams. Renewal of the parcel tax, including an extension until 2039, is on the ballot for the November 2016 election.

ADA Related Subsidies

ADA Related Subsidies include fares from Paratransit, a portion of TDA and STA sales-tax subsidies, and Federal assistance. The projections for

FY 2016-17 reflect a minor increase with no change in Federal assistance.

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Other Grants and Subsidies

The projection for the Regional Measure 2 subsidy was reduced in the FY 2016-17 budget as the current year’s budget was overestimated. The

revenues include:

$5.4 million for Express Bus South

$3.0 million for 1 Rapid

$1.3 million for Owl Service

$2.9 million for Dumbarton Bridge Service.

Supplemental Service is funding from the Oakland Unified School District of $2.0 million which partially funds the costs of providing service.

Lifeline state funding of $1.8 that reflects the carryover from the current year.

Reimbursable labor costs of $4.4 million related to staff’s time used in developing capital asset projects. The projected increase is due to the

implementation of the CAD/AVL implementation and BRT.

OPERATING EXPENSES

Labor Costs

Labor Costs are the largest portion of the operating budget. The Adopted budgeted full time equivalent positions for FY 2016-17 are 2,243 positions

that includes 192 new positions. The Adopted budget returns the District to staffing levels prior to the Great Recession. The 192 positions include:

177 positions in Operations to staff AC Go and Division 3 which includes an additional 135 Bus Operators.

4 positions in Finance which includes 3 Parts Clerks to support Division 3.

4 positions in the General Manager’s department primarily to support communication to the public.

4 positions in Human Resources as support for the expanded staff.

3 positions in various other departments to support the CAD/AVL implementation and service planning.

The increase in total salaries and wages includes the new positions but also includes the impact of the new 3 year bargaining agreement with ATU.

The average impact to salaries and wages for ATU employees is 4.2%. Across-the-board increases for Unrepresented employees is 3% and 2.5%

for AFSCME employees for a quarter of the year. Labor negotiations with AFSCME will begin in early 2017.

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The increase in Fringe Benefits is primarily due to the new positions. Health insurance premiums per employee are projected to be slightly less

than the current year. The cost of worker’s compensation is projected to grow in FY 2016-17; however, the District is actively managing the

program with the hiring of a new third party administrator and a strategy to reduce the backlog of claims.

The District restored Veterans Day for all employees in 2016.

The increase in pension contribution is primarily due to market performance in 2015 and early 2016. Approximately 14% of contribution is based on

payroll.

Fuels and Lubricants

The District has experienced lower fuel expenses the past few years due to strong on-shore production of oil and a higher yield in terms of miles per

gallon due to the systematic replacement of the fleet. The Adopted FY 2016-17 budget reflects a 3.3% increase from the current budget to allow

contingency to account for geo-political risk as well as increased fuel usage due to AC Go.

Services

The Adopted FY 2016-17 Services expense budget remained flat compared to the FY 2015-16 Mid-Year Budget. Major expenses include:

$10.7 million for security services that includes contracts with Alameda and Contra Costa Sheriff’s Departments and a security service with

Cypress.

$1.2 million to support the Clipper program that is not funded by MTC.

$6.0 million for professional and technical services, particularly in Information Services but also in all other departments.

$1.5 million for Claims Administration.

$2.8 million for contract maintenance services that keep the fleet reliable.

$1.3 million for temporary help services.

Other Materials and Supplies

The Operations area is continuing a Maintenance Improvement Plan rolled out in late 2012. The initiative is generating labor productivity

improvements, better control of bus part costs per mile, reduced levels in stock of parts and supplies and improved fleet mechanical reliability. Fleet

reliability and operating performance are assumed to remain constant with a mix of new buses that are offset by maintenance of the remaining fleet

which continues to age.

AC Go projects an increase to the fleet of 8 buses in Phase 1 and 18 buses for Phase 2 with incremental costs of $0.9 million in parts and supplies.

[27]

Utilities and Taxes

Telecommunication expenses are projected to increase due to the expansion of service and operational requirements. Electricity, Gas, and Water expenses are showing a slight increase due to the opening of Division 3. With reservoir levels at near normal levels, staff is not projecting a water rate increase in FY 2016-17. A significant portion of use tax expenses are driven by fuel prices.

Casualty and Liability Costs

The Adopted budget shows an increase of 10% compared to the current budget. The driver for the increase is insurance premiums of $0.8 million

and a reduction in expected loss recoveries of $0.4 million. The premium rate was approved by the Board in April 2016. The result of settlements

for past infrequent yet severe accidents is the primary driver for the increase. The District continues to build upon its strong culture of safety for

both its riders and its employees, and in 2015 AC Transit received a safety award from APTA which will help lower future premium costs.

Interest Expense

The Adopted interest expense budget is related to the debt service schedules of the 3 outstanding Certificates of Participation (COP).

The 2009 COP for the District’s 66th Avenue Facility.

The 2008 COP for the District’s acquisition and implementation of the Financial and Human Resources (FHR) business system. This

matures in 2018.

The 2012 refinancing of debt related to the General Office (GO) building. This matures in 2019.

The District is well below its debt limit as defined by Board Policy.

ADA Consortium and Dumbarton Bridge Purchased Transportation Costs

The ADA Consortium expenses represents the District share (69%) of the total costs of operating the joint venture with BART to provide specialized

Paratransit services. The cost of the program for FY 2016-17 is projected to be approximately $1 million higher than the current budget. The

increase in demand combined with a wage adjustment for the contract staff to comply with the minimum wage for Oakland are the drivers for the

increased costs. The Adopted budget reflects the contract limit.

The Dumbarton Bridge Purchased Transportation costs are funded by revenues specifically allocated by MTC and are part of the RM2 subsidies.

The budget was lowered in FY 2016-17 to $2.9 million, reflecting expected costs.

[28]

Other Expenses

This category includes miscellaneous expenses such as costs related to marketing events or travel and training. The increase in the Adopted

budget is due to administrative costs to support to ballots in the November 2016 election. The two ballot items include renewal and extension of the

Measure VV subsidy and the placing of three Board of Director seats.

District Funded Capital Program

The FY 2016-17 District funded capital budget is $8.2 million which includes $7.1 million of capital projects that are 100% funded by the District and

$1.1 million that are matches to various Federal, State, and Local grants which are primarily for new buses.

[29]

AC TRANSIT DISTRICT ORGANIZATIONAL CHART

[30]

OPERATING EXPENSE BUDGET BY DEPARTMENT

Department FY14-15 Actuals

FY15-16 Mid-Year Budget

FY16-17 Adopted Budget

Board Of Directors $ 241,321 $ 405,500 $ 328,000

District Overhead $ 15,132,571 $ 10,146,983 $ 13,555,978 District Secretary $ 484,064 $ 569,676 $ 588,078 Finance $ 13,059,761 $ 15,706,776 $ 15,315,119 General Manager $ 7,730,896 $ 9,774,043 $ 10,043,573 Human Resources & Employee Development $ 8,026,163 $ 9,762,905 $ 11,928,752 Information Services $ 8,649,017 $ 10,933,027 $ 10,974,388 Office of the General Counsel $ 16,269,206 $ 15,536,332 $ 16,445,492 Operations $ 228,094,784 $ 249,134,751 $ 264,200,390 Planning & Engineering $ 33,053,495 $ 36,170,546 $ 36,771,367

Retirement* $ - $ - $ - Safety, Security, & Training $ 15,003,442 $ 17,111,226 $ 18,194,220

Grand Total $ 345,744,720 $ 375,251,766 $ 398,345,357

*The Retirement Board reimburses AC Transit’s general fund for all Retirement department expenses within the fiscal year.

[31]

BUDGETED POSITIONS BY DEPARTMENT

Department Authorized FY14-15 Mid-Year Authorized FY15-16 Mid-Year Adopted FY16-17

District Secretary 3 3 3

Finance 77 82 86

General Manager* 9 42 46

Human Resources & Employee Development 32 37 41

Information Services* 55 35 36

Office of the General Counsel 13 14 14

Operations 1723 1768 1943

Planning & Engineering* 52 44 45

Retirement 3 3 4

Safety, Security, & Training†

23 25

Grand Total 1967 2051 2243

*Changes of number of positions in General Manager, Information Services, and Planning & Engineering primarily due to department migrations. †Safety, Security, & Training is a new department in FY16-17, and it was previously a part of the Operations department. The chart shows how

many positions would have existed had the department been created in FY15-16.

[32]

BUDGETED POSITIONS BY CLASSIFICATION GROUP

Classification Group Authorized FY 14-15 Mid-Year Authorized FY 15-16 Mid-Year Adopted FY 16-17

Operators 1196 1235 1370

Maintenance 397 412 432

Clerical 51 53 60

Salaried 323 351 381

Grand Total 1967 2051 2243

[33]

FY 2016-17 NEW POSITIONS

Department Job Title Union Code Adopted FY16-17

Finance Parts Clerk ATU 3

Sr. Buyer AFS 1

Finance Total

4

General Manager Assistant Graphics Designer AFS 1

Management Analyst UR 1

Marketing Rep. AFS 2

General Manager Total

4

Human Resources & Employee Development Human Resources Analyst AFS 1

Learning & Development Administrator AFS 1

Management Analyst UR 1

Sr. Typist Clerk ATU 1

Human Resources & Employee Development Total

4

Information Services Telecommunications Coord. AFS 1

Information Services Total

1

Operations Asst Transp Superintendent AFS 1

Bus Operator ATU 135

Bus Stop Maintenance Worker ATU 3

Chief Dispatcher ATU 1

Dispatcher ATU 3

Division Clerk ATU 1

Electrician IBEW 1

Janitor ATU 2

Journey Facil Mtce Mechanic ATU 2

Journey Level Mechanic ATU 7

Maintenance Superintendent UR 1

Maintenance Supervisor AFS 2

[34]

Department Job Title Union Code Adopted FY16-17

Senior Electronic Technician IBEW 1

Service Employee ATU 1

Sr. Transportation Supervisor AFS 1

Timekeeper ATU 1

Transit Office Manager AFS 1

Transportation Superintendent UR 1

Transportation Supervisor AFS 10

Operations Total

175

Planning & Engineering Assistant Planner AFS 1

Planning & Engineering Total

1

Retirement Retirement System Analyst AFS 1

Retirement Total

1

Safety, Security, & Training Administrative Coordinator AFS 1

Environmental Compliance Specialist AFS 1

Safety, Security, & Training Total

2

Grand Total

192

[35]

FY 2016-17 ADOPTED BUDGET BY EXPENSE ACCOUNT

Account Category & Name FY14-15 Actuals



01: S&W 50101: Operators Regular Time $ 52,669,826 $ 58,537,818 $ 61,845,987

50105: Operators Premium Time $ 8,478,327 $ 9,088,524 $ 10,712,316

50106: Operators Holiday Time $ 1,006,200 $ 1,034,460 $ 1,488,963

50110: Maintenance Regular Time $ 18,925,618 $ 21,964,076 $ 22,768,811

50115: Maintenance Overtime $ 946,633 $ 1,339,116 $ 1,532,093

50116: Maintenance Holiday Time $ 154,911 $ 156,262 50120: Clerical Regular Time $ 3,010,474 $ 3,200,795 $ 4,420,145

50125: Clerical Overtime $ 426,738 $ 387,350 $ 516,558

50126: Clerical Holiday Time $ 37,838 $ 38,919 $ 600

50130: Salaried Regular Time $ 25,931,051 $ 32,056,620 $ 34,607,711

50135: Salaried Overtime $ 449,906 $ 391,710 $ 445,548

50136: Salaried Holiday Time $ 40,416 $ 47,120 $ 461,742

50140: NBO Training Regular Time $ 1,042,277 $ 1,166,400 $ 1,688,085

50145: NBO Training Overtime $ 51,632 $ 72,900 $ 79,702

50146: NBO Training Holiday Time

$ 47,822

50150: Indirect Cost Account $ 1,182,575 01: S&W Total $ 114,354,421 $ 129,482,069 $ 140,616,083

02: Fringe Benefits 50201: FICA $ 10,202,283

$ 13,509,482

50202: OPEB - TRUST EXPENSE $ 1,827,852 50203: OPEB - NON TRUST EXPENSE $ 2,159,831 50210: ATU Pension $ 28,326,888

$ 34,343,245

50211: AFSCME Pension $ 8,357,756

$ 12,926,500

50212: Retiree Health and Welfare $ 3,354,079

$ 4,140,876

50213: IBEW Pension $ 600,457

$ 836,581

50214: Unrepresented Pension $ (24,644) 50215: Medical Plan - Kaiser $ 25,615,150

$ 28,213,406

50216: Medical Plan - Health Net $ 10,533,240

$ 11,889,433

50218: ATU Dependent Care Trust $ 130,500

$ 244,496

[36]




50220: Vision Care Insurance $ 752,751

$ 621,427

50221: Retiree Health and Welfare - Unrepresented $ 52,206

$ 42,451

50222: Retiree Health and Welfare - AFSCME $ 392,606

$ 429,814

50223: IBEW Retiree Trust $ 47,180

$ 55,193

50230: Dental Insurance - Metlife $ 3,771,819

$ 3,845,786

50235: Life Insurance Plans $ 782,942

$ 415,031

50236: Life and AD&D Insurance - ATU $ 28 50240: Unemployment Insurance $ 198,138

$ 200,000

50245: Workers' Compensation Insurance $ 14,824,091 $ 9,000,000 $ 10,000,011

50246: Workers Comp Recovery

$ (100,000)

50250: Sick Leave $ 6,158,430

$ 7,112,159

50258: Holiday Pay $ 4,341,917

$ 4,525,417

50260: Vacation $ 9,270,771

$ 9,538,135

50262: Senior Management General Leave $ 38,281 50263: Management Leave $ 341,641 50264: Other Paid Absences $ 685,777

$ 1,253,231

50266: Work Clothing Allowance $ 838,075 $ 900,000 $ 1,165,000

50270: Other Fringe Benefits $ 654,831 $ 133,431,427 $ 7,571,257

50295: ATU FRINGE OFFSET $ (28) 50297: Payroll - System Expense Acct. $ 1,325 02: Fringe Benefits Total $ 134,236,177 $ 143,331,427 $ 152,778,931

03: Services 50301: Management Service Fees $ 331,942 $ 532,000 $ 215,000

50305: Advertising Production Costs $ 11,389 $ 20,000 $ 95,000

50307: CLIPPER Expenses $ 960,000 $ 1,000,000 $ 1,230,000

50308: Professional and Technical Services $ 4,422,071 $ 6,513,911 $ 5,993,144

50309: Richmond Parkway $ 43,036 $ 50,000 $ 36,000

50315: Claims Administration $ 1,246,401 $ 1,480,543 $ 1,528,423

50317: Outside Attorney $ 632,976 $ 865,000 $ 865,000

50320: Physicals $ 41,740 $ 18,000 $ 18,000

50330: Non-Lawyer Legal $ 43,240 $ 65,000 $ 66,200

50335: Audit Fees $ 142,754 $ 250,000 $ 250,000

[37]




50340: Temporary Help $ 1,075,846 $ 478,800 $ 1,294,000

50342: Outside Repair Services $ 597,802 $ 1,017,097 $ 826,415

50345: Contract Maintenance Services $ 2,274,543 $ 2,612,457 $ 2,832,850

50350: Custodial Services $ 7,943 $ 17,400 50355: Security Services $ 9,369,979 $ 10,194,713 $ 10,740,667

50357: Outside Training Services $ 271,769 $ 692,945 $ 448,000

50360: Printing Services $ 262,972 $ 414,548 $ 479,300

50365: Help Wanted Advertisement $ 103,260 $ 228,000 $ 150,000

50370: Hazardous Waste $ (639,695) $ 200,000 $ 218,000

50375: Laundry $ 90,211 $ 130,000 $ 95,000

50380: Towing $ 188,771 $ 200,000 $ 375,000

50390: Other Services $ 464,706 $ 515,000 $ (61,132)

03: Services Total $ 21,943,654 $ 27,495,414 $ 27,694,867

04: Fuel and Lubricants 50437: Gasoline $ 307,321 $ 333,750 $ 321,035

50438: Diesel Fuel $ 12,971,320 $ 11,453,148 $ 11,779,750

50439: Motor Oil $ 481,664 $ 577,224 $ 401,348

50447: Lubricants $ 163,395 $ 198,241 $ 189,842

50448: Hydrogen Fuel $ 548,065 $ 600,000 $ 797,619

04: Fuel and Lubricants Total $ 14,471,766 $ 13,162,363 $ 13,489,594

04: Materials & Supplies 50401: Front Axle $ 61,714 $ 43,805 $ 42,218

50402: Rear Axle $ 329,855 $ 315,835 $ 280,559

50404: Brakes-Brake Lining $ 1,299,673 $ 1,173,172 $ 915,505

50406: Cooling System $ 916,291 $ 963,189 $ 683,050

50407: Electrical $ 821,229 $ 981,710 $ 781,780

50408: Engine $ 2,036,674 $ 1,977,914 $ 1,778,107

50411: Frame $ 24,567 $ 1,577 $ 1,244

50412: Fuel System $ 1,299,124 $ 1,235,617 $ 1,114,099

50414: Air Suspension $ 385,802 $ 300,419 $ 256,969

50416: Steering $ 225,600 $ 148,297 $ 138,893

50417: Transmission $ 1,632,614 $ 1,327,974 $ 1,201,378

[38]




50418: Propeller Shaft $ 202,331 $ 148,014 $ 186,583

50419: Wheel-Bearings $ 52,184 $ 55,507 $ 51,762

50421: Passenger Seats $ 1,626 $ 1,931 50422: Driver Seats $ 2,490

50424: Body Parts $ 1,648,503 $ 2,676,753 $ 2,931,522

50425: Glass & Plastics $ 1,469 $ 4,032 $ 111

50426: Air Conditioning $ 289,579 $ 145,007 $ 106,208

50430: Air Brake/Door Control $ 458,137 $ 473,027 $ 426,317

50432: Ball/Roll/Idle Bearings $ 3,393 $ 1,524 $ 5,762

50435: Fuel/Oil/Water Elements $ 62,140 $ 61,079 $ 47,888

50436: Flex Lines & Fitting $ 14,655 $ 34,979 $ 21,220

50440: Automotive $ 154,401 $ 119,202 $ 111,577

50441: Tire & Tubes-Coaches $ 2,547,221 $ 2,978,252 $ 3,371,379

50442: Tires/Tubes $ 16,019 $ 19,443 $ 17,000

50443: Hardware $ 702,591 $ 1,048,211 $ 799,885

50444: Shop Materials $ 90,436 $ 84,055 $ 84,933

50445: Clean/Paint Supplies $ 498,720 $ 464,203 $ 383,405

50446: MFG Equip/Tools < $1,000 $ 2,373 $ 22,336 $ 11,320

50450: Building Supplies $ 93,825 $ 70,084 $ 73,190

50451: GFI Genfare Farebox Materials $ 9,490 $ 55,254 $ 48,730

50453: Elec Dest Sign Mtls $ 59,163 $ 65,109 $ 53,845

50455: E & H Lift Material $ 223,238 $ 171,032 $ 153,443

50457: Radio Parts $ 101,296 $ 103,533 $ 87,217

50460: Stationery Supplies $ 298,620 $ 324,185 $ 323,146

50461: Office Furn/Equip < $1,000 $ 71,323 $ 137,700 $ 137,000

50462: Postage $ 59,958 $ 103,186 $ 93,946

50463: Printing Supplies $ 200,275 $ 145,166 $ 181,200

50468: Timetables $ 186,849 $ 195,785 $ 222,461

50471: Inventory Adjustment $ (610,233)

$ (3,000)

50474: Safety/Medical Supplies $ 22,185 $ 24,022 $ 224,659

50475: Coveralls & Coats $ 24,263 $ 12,303 $ 14,632

50480: EDP Materials $ 24,750 $ 35,112 $ 2,649

[39]




50490: Standard Price Postings $ (80,283) $ 103,500 50495: Misc Supplies $ 430,430 $ 422,638 $ 568,822

50497: Freight-In $ 63,939 $ 55,000 $ 84,552

50499: Warranties $ (48,373)

$ (61,000)

50498: Transfers Tickets $ 63,868 $ 80,000 $ 75,000

04: Materials & Supplies Total $ 16,975,996 $ 18,910,672 $ 18,031,166

05: Utilities 50501: Telephone $ 753,449 $ 897,000 $ 972,000

50505: Electric & Gas $ 1,315,906 $ 1,275,000 $ 1,263,800

50510: Water $ 230,480 $ 220,000 $ 269,000

50515: Biogas $ 283,872 $ 300,000 $ 352,000

50520: Scavenger Services $ 166,475 $ 176,507 $ 260,000

05: Utilities Total $ 2,750,183 $ 2,868,507 $ 3,116,800

06: Liability 50601: Insurance Premium $ 5,035,460 $ 6,200,000 $ 6,975,000

50605: Loss Recoveries $ (360,731) $ (530,000) $ (100,000)

50641: Casualty/Liability Costs $ 7,370,318 $ 5,000,000 $ 5,000,000

50642: Property Damage $ 1,146,495 $ 875,000 $ 875,000

06: Liability Total $ 13,191,542 $ 11,545,000 $ 12,750,000

07: Taxes 50701: Property Taxes $ 30,908 $ 12,100 $ 35,000

50702: Assessment Fee $ 332,721 $ 373,990 $ 386,894

50705: Vehicle License and Registration $ 9,515 $ 14,340 $ 26,575

50710: Fuel and Lubricant Taxes $ 142,547 $ 150,000 $ 150,000

50715: Use Tax $ 2,197,327 $ 2,501,848 $ 2,300,000

50720: Hazardous Waste Tax $ 3,463 $ 10,000 $ 18,000

50725: Permits $ 83,075 $ 129,000 $ 104,000

07: Taxes Total $ 2,799,554 $ 3,191,278 $ 3,020,469

08: Purchased Transportation 50802: Purchased Transport - ADA Consortium $ 22,917,503 $ 24,477,960 $ 25,347,301

50803: ADA Consortium-Other $ 126,642 $ 67,511 $ 93,150

50804: Paratransit Miscellaneous Expenses $ 1,595,054 $ 900,000 $ 1,000,000

[40]




50806: Dumbarton Purchased Transportation $ 2,558,537 $ 3,100,000 $ 2,750,000

08: Purchased Transportation Total $ 27,197,737 $ 28,545,471 $ 29,190,451

09: Miscellaneous 50901: Dues and Subscriptions $ 299,331 $ 451,151 $ 526,305

50905: Travel and Meetings $ 186,056 $ 355,237 $ 343,835

50910: BART Tickets $ 560 $ 750 $ 1,300

50915: Bridge/Tunnel/Hwy Tolls $ 4,910 $ 7,000 $ 7,000

50920: Fines & Penalties

$ 2,100

50930: Employee Incentive $ 21,854 $ 112,914 $ 168,500

50940: Election of Directors $ 1,607,243

$ 2,500,000

50945: Cash Over & Short

$ 500 $ 500

50955: Vendor Discounts $ 7,833 $ 20,000 $ 10,000

50960: Ad/Promo Media Fees $ 90,485 $ 388,700 $ 345,500

50970: Bank Charges $ 32,568 $ 50,000 $ 20,000

50990: Other Miscellaneous Expenses $ 69,133 $ 8,600 $ 103,000

50991: Misc Marketing Expense $ 861,006 09: Miscellaneous Total $ 3,180,979 $ 1,394,852 $ 4,028,040

10: Expense Transfer 51001: Remanufactured Inventory $ (1,759,623) $ (1,800,000) $ (1,951,200)

51002: Functional Expense Reclassifications $ (1,097,929) $ (927,526) $ (1,220,071)

51005: Labor Contra to Capital $ (3,961,180) $ (3,329,154) $ (4,389,768)

10: Expense Transfer Total $ (6,818,732) $ (6,056,680) $ (7,561,039)

11: Interest Expense 51105: Interest Expense $ 993,134 $ 1,037,043 $ 885,995

11: Interest Expense Total $ 993,134 $ 1,037,043 $ 885,995

12: Leases and Rentals 51201: Leases and Rentals $ 252,153 $ 344,349 $ 304,000

12: Leases and Rentals Total $ 252,153 $ 344,349 $ 304,000

13: (Gain)/Loss On Sale of Assets 51610: (Gain)/Loss On Sale of Assets $ 216,157

13: (Gain)/Loss On Sale of Assets Total $ 216,157 Grand Total $ 345,744,720 $ 375,251,766 $ 398,345,357

[41]

STRATEGIC PLAN

[43]

In July 2012, an executive strategy session was conducted to develop the District’s organizational goals and development of a

performance management model. The session included conducting a Strengths, Weaknesses, Opportunities, and Threats (SWOT)

analysis. The session produced the District’s current Mission Statement and five overarching organizational goals. The Strategic Plan

is the foundation for the development of the Operating and Capital Budgets.

Mission Statement Connecting our communities with safe, reliable, sustainable service….we’ll get you there.

The District’s Organizational Goals

1. Provide Quality and Reliable Service

2. Create a Safety Culture

3. Utilize Financial Resources Efficiently and Effectively

4. Attract & Retain a High Quality Workforce

5. Effective Communication, Messaging & Marketing

To achieve these goals, the District developed Key Performance Indicators (KPIs) that drive the budget process and are tracked throughout the year.

[44]

District Goal 1: Provide Quality and Reliable Service

Reduce Cancelled and Out late assignments to <125 system wide cancellations each month based upon monthly division

average.

Improve Bus Cleanliness to 8.1 out of a 10 rating on a monthly basis though the end of the fiscal year.

Maintain Mean miles between road calls above the goal of 5,400 miles on a monthly basis though the end of the fiscal year.

Maintain a monthly On-Time Performance target of 72% on a monthly basis through the end of the fiscal year.

Improve Operator courtesy as evidenced by reducing complaints by 5% with a monthly target of 14.8 complaints per 100,000

miles.

Reduce absenteeism in accordance with the terms of the current Collective Bargaining Agreement to achieve an unavailability

rates of less than 21% for combined scheduled and unscheduled time off.

Reduce Missed Trips to a monthly total of less than 275 system wide through the end of the fiscal year.

Conduct baseline Customer Satisfaction Survey Study of current rider base every two years. Conduct a study this year and

receive the final report by June 2017.

Increase responsiveness by establishing a minimum Service Level Agreement with response to 60% of customer issues where

feedback is requested within 10 calendar days.

Increase Ridership with improved service quality by 3% by June 2017.

Develop, update, and maintain project schedules for all capital projects, work breakdown structures, and schedule specification

documents by September 2016.

Establish standard workflows to enable better collaboration among various internal departments, with completion of process

rollout session and process flow data chart definition by October 2016.

Implement AC Go proposals with Measure BB revenues, with half of recommendations by December 2016.

Implement Flex Service in low-density areas to replace ineffective and infrequent fixed-route service.

District Goal 2: Create a Safety Culture

Maintain or improve existing Deputy Sheriff response time to crimes in progress.

Contract with consulting agency to implement Safety Security Management Plan by December 2016.

Reduce Worker’s Compensation costs, by focusing on early resolution of Worker’s Compensation claims.

Dedicate staff time to account for employee exposure hours and total injuries with a goal of reducing the injury frequency rate by

5% throughout the year.

Maintain a monthly collision rate goal of achieving less than 4.0 collisions per 100,000 miles.

Maintain a monthly passenger accidents/incidents rate goal of less than 3.25 incidents per 100,000 miles.

[45]

District Goal 3: Utilize Financial Resources Efficiently and Effectively

Develop streamlined approach to District procurement processes to ensure an average procurement cycle of 180 days or less

for most procurements.

Monitor developments with the Affordable HealthCare Act, and maintain all compliance to reporting requirements by end of the

fiscal year.

Partner with other public and transit agencies and the Employee Benefits Broker to strategize ways to control healthcare costs

without eroding employee benefits by end of the fiscal year.

Reduce the Pay to Platform hours by 1% to provide additional operating efficiencies.

Control overtime expenditures by limiting overtime assignments at 5% below budgeted levels.

Manage employees on long-term leave to ensure best practice for return to work is followed with implementation of a return to

work program by September 2016.

Increase Farebox revenue with increased ridership by 3% by June 2017.

Review fare policy and implement marketing efforts to increase Clipper penetration rate by 3% from the previous fiscal year’s

average monthly penetration rate.

Control Paratransit operating costs through capitalization measures and improving productivity.

o Reduce cost/passenger by 2%

o Increase productivity by 2% by end of the fiscal year.

District Goal 4: Attract and Retain a High Quality Workforce

Implement Employee Development programs to provide new learning opportunities, with rollout of employee development

program by end of the fiscal year.

Improve the diversity of the District’s workforce with improved adherence to the EEO plan by June 2017.

Establish a performance feedback system (in addition to current goal setting processes) for AFSCME employees by June 2017.

Implement employee onboarding process by December 2016.

New performance review process implemented as part of the performance management process implemented by December

2016.

[46]

District Goal 5: Effective Communication, Messaging and Marketing

Enhance the District’s image among external audiences as measured by a 15% improvement in positive brand rating perception

as determined by a general public perception survey every two years.

Continue the bi-monthly newsletter to improve internal and external communications. Publish the GM eNewsletter and “On the

Move” bi-monthly throughout the year.

Evaluate EasyPass pricing matrix and policies, establish criteria and make recommendation to the Board by December 2016.

Host District Town Halls to update public officials on the District’s programs, projects and operations, with completion of five (5)

Town Halls by March 2017.

Outreach to area Chamber of Commerce, with attendance at 50 Chamber meetings and/or events by April 2017.

Visit state and federal legislative representatives, with 16 meetings with legislators by May 2017.

Develop and produce FY 2016-17 Legislative Funding Book, with completion of legislative funding priority book by November

2016.

Implement the updated Title VI program and policies submitted to FTA in 2014. Implement ½ of the program elements by end of

fiscal year 2015-16 in order to meet FTA compliance of the program by the next triennial update in Fall 2017.

Improve Stakeholder relationships and communications. Conduct a transit workshop for local officials and stakeholders.

[47]

FARES & SYSTEM MAPS

[49]

PASSENGER AND SERVICE PORTRAIT Introduction

Passenger and Service Portrait

Service Area

364 square miles

13 cities plus adjacent unincorporated communities including service to downtown San Francisco via the Bay Bridge and Foster City and San Mateo via the San Mateo Bridge

Service Levels

105 bus lines (as of December 2014)

Serving 25 BART stations

Approximately 5,600 bus stops

594 Buses

19.2 million revenue service miles driven annually

Passenger Trips

54.9 million trips annually (FY 2014/2015)

180,000 passengers each weekday (October 2015)

Demographics

15% under 20 years of age

28% between the ages of 20-29




11% over 60 years of age

Service Usage per Passenger

40% don’t own automobiles

43% of all trips are work related

22% of all trips are school related

Fare Structure Local (Effective July 1, 2014)

Cash Fare

Adults

Single Ride $2.10 Day Pass $5.00

Youth (5-18) / Senior / Disabled


Clipper Cash

Adults


Youth (5-18) / Senior / Disabled


Local Clipper Passes

Clipper Adult 31-Day Pass $75.00

Clipper Youth 31-Day Pass $20.00

Clipper Senior/Disabled Pass $20.00

Transbay (Effective July 1, 2014)

Cash Fare

Adults $4.20

Youth (5-18) / Senior / Disabled $2.10

Transbay Clipper Passes Adult 31-Day $151.20

[50]

Introduction Passenger and Service Portrait

Fixed Route Accessibility Regional Transit Connections

All coaches are equipped with passenger lifts/ramps and have a kneeling feature.

Coaches equipped with automated voice announcement system

Reduced fares are available for certified eligible individuals with a disability, seniors and youth

14-Member Accessibility Advisory Committee appointed by the Board of Directors.

AC Transit connects with the following fixed route services in the Bay Area:

San Francisco Bay Area Rapid Transit District Rail Service (BART)

Dumbarton Bridge Bus Service (Dumbarton Express)

Union City Transit

San Francisco Municipal Railway (MUNI)

San Mateo County Transit District (SamTrans)

Santa Clara Valley Transportation Authority

SolTrans (BART Link)

Western Contra Costa Transit Authority (WCCTA) and Martinez Link

Capital Corridor/Amtrak

Altamont Commuter Express (ACE)

Golden Gate Transit

Caltrain

Fairfield and Suisun Transit (FAST)

Napa VINE

Emery Go Round

San Leandro LINKS

San Francisco Bay Ferry (from Alameda & Oakland to San Francisco & South San Francisco)

Americans with Disabilities Act (ADA) Mandated Paratransit

Shared-ride Paratransit service is available from the East Bay Paratransit Consortium (BART and AC Transit) for persons who are unable to use regular bus or train service.

16 member Service Review Advisory Committee represents individuals with a disability, seniors and health and human services organizations

Website: www.eastbayparatransit.org

E-mail: [email protected]

Information for Hearing or Visually Impaired

Public Information is available in accessible formats including Braille, audio tape, computer diskettes, and large print.

“711” through the California Relay Service is available for route information and to make service comments.

Website: www.actransit.org

http://www.eastbayparatransit.org/

mailto:[email protected]

http://www.actransit.org/

[51]

Introduction Passenger and Service Portrait

Locations Important Telephone Numbers / Contact Information

AC Transit has eight facilities, seven of which are operating facilities and one (*) of which offer customer services to the public, including Clipper and pass sales and trip-planning assistance.

General Office/Customer Service* 1600 Franklin Street Oakland, California

Training and Education Center 20234 Mack Street Hayward, California

Emeryville Operating Division (#2) 1177 47

th Street

Emeryville, California

Richmond Division "Inactive" (#3) 2016 MacDonald Avenue Richmond, CA 94801-3356

East Oakland Operating Division (#4) 1100 Seminary Avenue Oakland, California

Central Maintenance Facility and Stores Facility (#5) 10626 East 14th Street Oakland, California

Hayward Operating Division (#6) 1758 Sabre Street Hayward, California

TT - Transbay Terminal First and Missions Streets San Francisco, CA 94105

Customer Relations

Ticket Office

District Secretary

Main

Media Relations

Telephone Device for the Deaf (TDD)

Transit Information

Website

Customer Feedback:

(510) 891-4700

(510) 891-4706

(510) 891-7284

(510) 891-4777

(510) 891-4745

Dial “711” ( through the California Relay Service)

Dial “511”

www.actransit.org

www.actransit.org/feedback

http://www.actransit.org/

http://www.actransit.org/feedback

[52]

SERVICE AREA MAPS

[57]

DEPARTMENT BUDGETS

[59]

1. BOARD OF DIRECTORS

[61]

Board of Directors Organizational Chart

[62]

Board of Directors Department at a Glance

The Alameda-Contra Costa Transit District is governed by a seven member Board of Directors independently elected by the voters of the district. Five directors represent specific geographic areas known as wards and two represent the entire district at-large. The Board of Directors is, by statute, a policy-making body. Under California law, the Board shall supervise and regulate every transit facility owned and operated by the district, including: the fixing of rates, rentals, charges, and classifications; and the making and enforcement of rules, regulations, contracts, practices, and schedules for, or in connection with, any transit facility owned or controlled by the District. The Board of Directors regularly holds business meetings that are open to the public and appoints the District’s three officers: the General Manager, General Counsel and District Secretary, who serve at the pleasure of the Board.

FY 15-16 Mid-Year FY 16-17 Adopted

Category Budget Budget

Labor Costs Salaried $ 96,000 $ 98,500

Fringe Benefits $ 95,000 $ 100,000

Labor Costs Total $ 191,000 $ 198,500

Non-Labor Costs Outside Professional Services $ 126,500 $ 41,500

Materials & Supplies $ 12,000 $ 12,000

Miscellaneous $ 76,000 $ 76,000

Non-Labor Costs Total $ 214,500 $ 129,500

Grand Total $ 405,500 $ 328,000

[63]

Board of Directors Department Budget Worksheet

Account Category & Name FY 14-15 Actuals



01: S&W 50130: Salaried Regular Time $ 86,050 $ 96,000 $ 98,500

01: S&W Total $ 86,050 $ 96,000 $ 98,500

02: Fringe Benefits $ 84,757 $ 95,000 $ 100,000

03: Services 50308: Professional and Technical Services $ 33,493 $ 125,000 $ 40,000

50360: Printing Services $ 26 $ 1,500 $ 1,500

03: Services Total $ 33,519 $ 126,500 $ 41,500

04: Materials & Supplies 50460: Stationery Supplies $ 752 $ 1,500 $ 1,500

50461: Office Furn/Equip < $1,000

$ 10,000 $ 10,000

50462: Postage $ 137 $ 500 $ 500

04: Materials & Supplies Total $ 889 $ 12,000 $ 12,000

09: Miscellaneous 50901: Dues and Subscriptions $ 802 $ 1,000 $ 1,000


09: Miscellaneous Total $ 36,106 $ 76,000 $ 76,000

Board of Directors Total $ 241,321 $ 405,500 $ 328,000

[65]

2. DISTRICT SECRETARY

[67]

District Secretary Organizational Chart

[68]

District Secretary Department at a Glance The Office of the District Secretary is a service department on which the Board of Directors, district departments, and the public rely for information regarding the legislative history of the District. The District Secretary provides administrative support to the Board of Directors and is the custodian of all books, records, and proceedings of the Board and its committees. As one of the key staff for Board of Directors meetings, the District Secretary prepares agendas, verifies that legal notices have been posted or published, makes the necessary arrangements to facilitate effective meetings, and is entrusted with the responsibility of recording the decisions which constitute the record of the Board’s proceedings. Additionally, the District Secretary manages and exercises authority over budgets, is the District’s elections official, serves as the District’s filing officer under its Conflict of Interest Code, and provides a wide variety of administrative functions and services.

FY15-16 Mid-Year

FY16-17 Adopted

Category Headcount Budget Headcount Budget

Labor Costs Salaried 3 $ 285,026 3 $ 286,941

Fringe Benefits

$ 251,150

$ 276,837

Labor Costs Total 3 $ 536,176 3 $ 563,778

Non-Labor Costs Outside Professional Services

$ 4,500

$ 6,000


$ 22,500

$ 11,500

Miscellaneous

$ 6,500

$ 6,800

Non-Labor Costs Total

$ 33,500

$ 24,300

Grand Total 3 $ 569,676 3 $ 588,078

[69]

District Secretary Department Budget Worksheet





01: S&W Total $ 269,050 $ 285,026 $ 286,941

02: Fringe Benefits $ 212,149 $ 251,150 $ 276,837

03: Services 50308: Professional and Technical Services $ 694 $ 3,500 $ 5,000


03: Services Total $ 807 $ 4,500 $ 6,000

04: Materials & Supplies 50460: Stationery Supplies $ 2,182 $ 2,500 $ 2,500

50461: Office Furn/Equip < $1,000

$ 20,000 $ 9,000

04: Materials & Supplies Total $ 2,182 $ 22,500 $ 11,500

09: Miscellaneous 50901: Dues and Subscriptions $ 520 $ 500 $ 800

50905: Travel and Meetings $ 629 $ 6,000 $ 6,000


10: Expense Transfer 51005: Labor Contra to Capital $ (1,272)

10: Expense Transfer Total $ (1,272) District Secretary Total $ 484,064 $ 569,676 $ 588,078

[70]

District Secretary Department Positions

Pay Group & Job Title

Authorized

FY15-16 Mid-Year

Adopted

FY16-17

Salaried

Assistant District Secretary 1 1

District Secretary 1 1

Executive Administrative Asst. 1 1

Salaried Total 3 3

Grand Total 3 3

[71]

3. GENERAL MANAGER

[73]

General Manager Organizational Chart

[74]

General Manager Department at a Glance

The Office of the General Manager provides overall management, leadership, and direction in the implementation of the policies, goals, and objectives established by the Board of Directors. The General Manager also oversees other functional areas including Legislative Affairs, Internal Audit, Marketing, Communications, Customer Service, Compliance & Diversity – Contracts, Compliance & Diversity – EEO, and Compliance & Diversity – Title VI.

FY15-16 Mid-Year

FY16-17 Adopted


Labor Costs Salaried 33 $ 2,997,880 37 $ 3,406,022

Maintenance 4 $ 189,690 4 $ 210,172

Clerical 5 $ 480,170 5 $ 261,249

Temporary Employees

$ 102,000 Fringe Benefits

$ 3,312,803

$ 3,359,033

Labor Costs Total 42 $ 7,082,543 46 $ 7,236,476


$ 1,939,750

$ 1,745,922


$ 433,650

$ 637,400

Miscellaneous

$ 627,100

$ 792,775

Leases & Rentals

$ 41,000

$ 97,000

Expense Reclass

$ (350,000)

$ (466,000)


$ 2,691,500

$ 2,807,097

Grand Total 42 $ 9,774,043 46 $ 10,043,573

[75]

General Manager Department Budget Worksheet




01: S&W 50110: Maintenance Regular Time $ 176,709 $ 189,690 $ 207,134

50115: Maintenance Overtime $ 1,893

$ 3,038

50120: Clerical Regular Time $ 293,296 $ 480,170 $ 253,190

50125: Clerical Overtime $ 6,484

$ 8,059


50136: Salaried Holiday Time

$ 17,562

01: S&W Total $ 2,777,898 $ 3,667,741 $ 3,877,443

02: Fringe Benefits $ 2,505,169 $ 3,312,803 $ 3,359,033


50305: Advertising Production Costs $ 11,389 $ 20,000 $ 95,000

50308: Professional and Technical Services $ 563,610 $ 1,052,900 $ 1,045,444

50340: Temporary Help $ 116,482 $ 102,000 50342: Outside Repair Services $ 17,394 $ 38,800 $ 30,400

50345: Contract Maintenance Services $ 6,721 $ 24,000 $ 38,010

50355: Security Services $ 2,511 $ 3,000 $ 3,100



50390: Other Services $ 410,555 $ 491,000 $ 98,868

03: Services Total $ 1,277,991 $ 2,041,750 $ 1,745,922

04: Fuel and Lubricants 50447: Lubricants $ 36

04: Fuel and Lubricants Total $ 36 04: Materials & Supplies

50406: Cooling System $ 21 50407: Electrical $ 3 50414: Air Suspension $ 387 50424: Body Parts $ 158 50443: Hardware $ 21,066 $ 22,100 $ 31,300

[76]




50444: Shop Materials $ 198 $ 200 50445: Clean/Paint Supplies $ 892 $ 600 50450: Building Supplies $ 15,975


50461: Office Furn/Equip < $1,000 $ 962 $ 11,000 $ 21,900

50462: Postage $ 4,743 $ 7,100 $ 18,700

50463: Printing Supplies $ 197,916 $ 143,300 $ 171,000

50468: Timetables $ 145,586 $ 165,000 $ 165,000

50474: Safety/Medical Supplies $ 41 50475: Coveralls & Coats $ 55 50495: Misc Supplies $ 4,345 $ 3,300 $ 154,500




50910: BART Tickets

$ 500

50930: Employee Incentive

$ 30,000 $ 30,000

50945: Cash Over & Short

$ 500 $ 500


50990: Other Miscellaneous Expenses $ 2,500 $ 8,500 $ 67,000

50991: Misc Marketing Expense $ 861,006 09: Miscellaneous Total $ 1,116,845 $ 627,100 $ 792,775

10: Expense Transfer 51002: Functional Expense Reclassifications $ (408,595) $ (350,000) $ (466,000)

51005: Labor Contra to Capital $ (7,847) 10: Expense Transfer Total $ (416,441) $ (350,000) $ (466,000)



General Manager Total $ 7,730,896 $ 9,774,043 $ 10,043,573

[77]

General Manager Department Positions


Authorized

FY15-16 Mid-Year

Adopted

FY16-17

Clerical

Customer Service Clerk 4 4

Lead Customer Service Clerk 1 1

Clerical Total 5 5

Maintenance

Bindery Worker 1 1

Graphic Arts/Comput Typesetter 1 1

Printer 1 1

Printing Press Operator 1 1

Maintenance Total 4 4

Salaried

Administrative Coordinator 3 3

Assistant Graphics Designer

1

Associate Management Analyst 1 1

Contracts Compliance Admin 1 1

Customer Services Manager 1 1

Customer Services Supervisor 1 1

Digital Communications Spec 1 1

Dir of Legis Aff & Comm Rel 1 1

[78]


Authorized

FY15-16 Mid-Year

Adopted

FY16-17

EEO Program Administrator 1 1

Exec Dir of Safety,Secrty&Trng 1 1

Executive Coordinator 1 1

External Affairs Rep 4 4

General Manager 1 1

Internal Audit Manager 1 1

Internal Auditor 1 1

Management Analyst

1

Marketing Administrator 4 4

Marketing Rep.

2

Media Affairs Manager 1 1

Mktg/Communications Manager 2 2

Mrkt'g & Communicatns Director 1 1

Print Shop Supervisor 1 1

Public Info Systems Coord 1 1

Public Information SystemsAsst 1 1

Senior Transportation Planner 1 1

Sr. Marketing Representative 2 2

Salaried Total 33 37

Grand Total 42 46

[79]

4. GENERAL COUNSEL

[81]

General Counsel Organizational Chart

[82]

General Counsel Department at a Glance The Office of the General Counsel is responsible for providing legal counsel, advice, and litigation services to the District’s Board of Directors and to the internal departments of the District. The General Counsel also oversees other functional areas as approved by the District’s Board of Directors.

FY15-16 Mid-Year

FY16-17 Adopted



Clerical 1 $ 47,978 1 $ 49,511

Fringe Benefits

$ 1,093,835

$ 1,187,112



$ 1,041,000

$ 1,029,200


$ 25,900

$ 10,300

Insurance & Liabilities

$ 12,075,000

$ 12,850,000

Miscellaneous

$ 56,000

$ 56,000


$ 13,197,900

$ 13,945,500

Grand Total 14 $ 15,536,332 14 $ 16,445,492

[83]

General Counsel Department Budget Worksheet




01: S&W 50120: Clerical Regular Time $ 50,625 $ 47,978 $ 49,511

50125: Clerical Overtime $ 21 50130: Salaried Regular Time $ 1,033,396 $ 1,196,619 $ 1,256,865


$ 6,504

01: S&W Total $ 1,084,042 $ 1,244,597 $ 1,312,880

02: Fringe Benefits $ 838,715 $ 1,093,835 $ 1,187,112


50317: Outside Attorney $ 632,976 $ 865,000 $ 865,000

50330: Non-Lawyer Legal $ 574

$ 1,200

50357: Outside Training Services $ 508 $ 16,000 $ 14,000

50360: Printing Services $ (126)

$ 2,000

03: Services Total $ 736,961 $ 1,041,000 $ 1,029,200

04: Materials & Supplies 50460: Stationery Supplies $ 4,983 $ 17,900 $ 8,000


50462: Postage $ 1,637 $ 1,500 $ 1,200

50495: Misc Supplies

$ 100


06: Liability 50601: Insurance Premium $ 5,035,460 $ 6,200,000 $ 6,975,000

50641: Casualty/Liability Costs $ 7,370,318 $ 5,000,000 $ 5,000,000

50642: Property Damage $ 1,146,495 $ 875,000 $ 875,000

06: Liability Total $ 13,552,272 $ 12,075,000 $ 12,850,000




$ 2,000


General Counsel Total $ 16,269,206 $ 15,536,332 $ 16,445,492

[84]

General Counsel Department Positions


Authorized

FY15-16 Mid-Year

Adopted

FY16-17

Clerical

Senior Typist Clerk 1 1

Clerical Total 1 1

Salaried

Administrative Assistant 1 1

Attorney II 2 2

Attorney IV 2 2

Claims & Liability Admin 1 1

Executive Coordinator 1 1

General Counsel 1 1

Senior Claims Representative 2 2

Senior Legal Assistant 3 3


Grand Total 14 14

[85]

5. OPERATIONS

[87]

Operations Organizational Chart

[88]

Operations Department at a Glance The Operations Department includes Transportation, Maintenance, Operations Control Center, and Technical Services departments. The Operations Department monitors performance of our service using Key Performance Indicators and focuses on continual improvement in the service provided to our customers.

FY15-16 Mid-Year

FY16-17 Adopted



Fringe Benefits

$ 113,211,990

$ 120,630,007

Operators 1,235 $ 68,660,802 1,370 $ 74,047,266

Maintenance 375 $ 21,284,828 392 $ 23,314,302

Clerical 33 $ 2,329,497 39 $ 2,498,271

Temporary Employees

$ 3,000 Labor Costs Total 1,768 $ 216,287,030 1,943 $ 232,908,408


$ 2,246,938

$ 2,417,755

Fuel & Lubricants

$ 13,162,363

$ 13,507,594


$ 16,501,731

$ 15,252,370

Taxes

$ 19,648

$ 20,675

Utilities

$ 526,507

$ 644,800

Miscellaneous

$ 87,185

$ 141,250

Leases & Rentals

$ 303,349

$ 275,000

Expense Reclass

$ (967,462)


$ 32,847,721

$ 31,291,982

Grand Total 1,768 $ 249,134,751 1,943 $ 264,200,390

[89]

Operations Department Budget Worksheet







50110: Maintenance Regular Time $ 17,308,335 $ 19,789,729 $ 21,838,623


50116: Maintenance Holiday Time $ 154,674 $ 155,982 50120: Clerical Regular Time $ 1,928,216 $ 1,923,228 $ 2,005,290






50150: Indirect Cost Account $ 1,009,056 01: S&W Total $ 93,167,160 $ 103,072,040 $ 112,278,401

02: Fringe Benefits $ 103,232,345 $ 113,211,990 $ 120,630,007


50320: Physicals $ 23,732 50340: Temporary Help

$ 3,000

50342: Outside Repair Services $ 540,833 $ 863,797 $ 686,515

50345: Contract Maintenance Services $ 1,268,192 $ 839,457 $ 1,077,340

50350: Custodial Services $ 7,943 $ 17,400 50357: Outside Training Services $ 17,349 $ 46,700 $ 39,000


50375: Laundry $ 90,211 $ 130,000 $ 95,000

50380: Towing $ 188,771 $ 200,000 $ 375,000

03: Services Total $ 2,180,605 $ 2,249,938 $ 2,417,755


[90]




50438: Diesel Fuel $ 12,970,661 $ 11,453,148 $ 11,779,750

50439: Motor Oil $ 481,433 $ 577,224 $ 401,348

50447: Lubricants $ 160,359 $ 198,241 $ 207,842

50448: Hydrogen Fuel $ 548,065 $ 600,000 $ 797,619



50402: Rear Axle $ 259,699 $ 315,835 $ 230,795


50406: Cooling System $ 740,735 $ 858,146 $ 659,202

50407: Electrical $ 723,357 $ 871,710 $ 709,991

50408: Engine $ 1,533,246 $ 1,667,914 $ 1,452,159

50411: Frame $ 3,550 $ 1,577 $ 1,244

50412: Fuel System $ 1,129,957 $ 1,235,617 $ 960,606

50414: Air Suspension $ 335,644 $ 300,419 $ 251,801

50416: Steering $ 193,715 $ 148,297 $ 130,557

50417: Transmission $ 1,203,436 $ 1,017,974 $ 820,230

50418: Propeller Shaft $ 147,046 $ 148,014 $ 115,839

50419: Wheel-Bearings $ 40,616 $ 55,507 $ 52,362


50424: Body Parts $ 1,272,361 $ 2,676,717 $ 2,908,413

50425: Glass & Plastics

$ 4,032 $ 111



50432: Ball/Roll/Idle Bearings $ 544 $ 1,524 $ 1,426

50435: Fuel/Oil/Water Elements $ 50,637 $ 61,079 $ 47,888


50440: Automotive $ 107,361 $ 119,202 $ 111,577


50442: Tires/Tubes $ 15,887 $ 19,443 $ 16,000

50443: Hardware $ 499,132 $ 636,175 $ 609,909

50444: Shop Materials $ 84,533 $ 70,821 $ 79,824

[91]





50446: MFG Equip/Tools < $1,000 $ 2,305 $ 6,136 $ 6,320




50455: E & H Lift Material $ 140,427 $ 167,918 $ 149,443

50457: Radio Parts $ 101,091 $ 103,533 $ 87,217



50462: Postage $ 1,832 $ 1,740 $ 2,846

50463: Printing Supplies $ 233 $ 1,566 $ 6,200

50468: Timetables $ 32,443 $ 30,785 $ 60,761


50475: Coveralls & Coats $ 25,456 $ 12,303 $ 13,506

50480: EDP Materials $ 308 $ 2,612 $ 2,549

50495: Misc Supplies $ 383,802 $ 362,256 $ 331,286

50499: Warranties $ (48,140)

$ (61,000)

04: Materials & Supplies Total $ 14,286,783 $ 16,501,731 $ 15,252,370

05: Utilities 50505: Electric & Gas $ 11,914 $ 25,000 $ 13,800

50510: Water $ 19,164 $ 25,000 $ 19,000

50515: Biogas $ 283,872 $ 300,000 $ 352,000


05: Utilities Total $ 481,425 $ 526,507 $ 644,800

07: Taxes 50701: Property Taxes $ 13,415 $ 9,300

50705: Vehicle License and Registration $ 9,040 $ 8,500 $ 20,675

50715: Use Tax

$ 1,848 07: Taxes Total $ 22,455 $ 19,648 $ 20,675



50915: Bridge/Tunnel/Hwy Tolls $ 4,910 $ 7,000 $ 7,000

[92]





$ 100

50930: Employee Incentive $ 21,854 $ 31,914 $ 40,000

50990: Other Miscellaneous Expenses $ 16,428

$ 36,000



$ (967,462)

10: Expense Transfer Total $ (279,712)

$ (967,462)




13: (Gain)/Loss On Sale of Assets Total $ 216,067 Operations Total $ 228,094,784 $ 249,134,751 $ 264,200,390

[93]

Operations Department Positions


Authorized

FY15-16 Mid-Year

Adopted

FY16-17

Clerical

Chief Dispatcher 3 4

Dispatcher 15 18

Div Senior Clerk/Maintenance 4 4

Division Clerk 3 4

Lead Timekeeper 1 1

Mail Clerk 1 1

Mail Messenger 1 1

Senior Administrative Clerk 1 1


Timekeeper 3 4

Clerical Total 33 39

Maintenance

Apprentice Mechanic 18 18

Apprentice Mentor 1 1

Body/Frame Mechanic 3 3

Bus Stop Maintenance Worker 4 7

Electrician 4 5

Electronic Support Worker 1 1

Facilities Maintenance Trainer 1 1

Facilities Systems Technician 2 2

Frame/Body Mechanic 1 1

Hvac Technician 2 2

Janitor 16 18

Journey Facil Mtce Mechanic 9 11

[94]


Authorized

FY15-16 Mid-Year

Adopted

FY16-17

Journey Level Mechanic 134 141

Lift Mechanic 3 3

Machinist 4 4

Maintenance Trainer 1 1

Mechanic A / Unit Room 13 13

Painter A 3 3

Qualified Temp Service Emp 7 7

Qualified Temporary Janitor 2 2

Senior Body Mechanic 27 27

Senior Electronic Technician 21 22

Service Employee 85 86

Small & Med Duty Veh Mechanic 4 4

Upholsterer A 5 5

Waste Clean Up Worker 1 1

Welder/Sheetmetal Mechanic A 1 1

Welder/Sheetmetal Mechanic AA 1 1

Yard Scrubber Equipt Operator 1 1


Operators

Bus Operator 1235 1370

Operators Total 1235 1370

Salaried

Administrative Assistant 1 1


Assistant Dir of Maintenance 1 1

Assistant Director of Transp 1 1

Asst Transp Superintendent 9 10

[95]


Authorized

FY15-16 Mid-Year

Adopted

FY16-17

Chief Operating Officer 1 1

Director of Maintenance 1 1

Director of Transportation 1 1

Electronic Systems Supervisor 1 1

Facilities Maintenance Manager 1 1

Facilities Maintenance Suprvsr 4 4

Maintenance Superintendent 4 5

Maintenance Supervisor 21 23

Maintenance Technical Supervsr 4 4

Management Analyst 1 1

Ops Data Syst Administrator 2 2

Senior Administrative Asst. 2 2

Senior Maintenance Supervisor 3 3

Sr. Transportation Supervisor 2 3

Technical Services Manager 1 1

Transit Office Manager 3 4

Transit Projects Supervisor 1 1

Transportation Superintendent 4 5

Transportation Supervisor 47 57

Transportation Supervisor Asst 8 8


Grand Total 1768 1943

[97]

TRANSPORTATION

[98]

Transportation Department at a Glance The Transportation Department consists of Bus Operators, Dispatchers, and Transportation Superintendents who are responsible for operating our vehicles and running our routes. The department monitors performance of our service using Key Performance Indicators and focuses on continual improvement in the service provided to our customers.

FY15-16 Mid-Year

FY16-17 Adopted



Fringe Benefits

$ 81,376,050

$ 86,255,440

Operators 1,235 $ 68,660,802 1,370 $ 74,047,266

Clerical 29 $ 2,131,954 35 $ 2,396,350

Labor Costs Total 1,283 $ 153,732,849 1,427 $ 164,789,564


$ 11,280

$ 11,000


$ 94,498

$ 165,600

Taxes

$ 8,000

$ 12,175

Miscellaneous

$ 5,081

$ 5,950


$ 118,859

$ 194,725

Grand Total 1,283 $ 153,851,708 1,427 $ 164,984,289

[99]

Transportation Department Budget Worksheet







50120: Clerical Regular Time $ 1,709,926 $ 1,737,129 $ 1,903,571






$ 42,464

01: S&W Total $ 65,763,632 $ 72,356,799 $ 78,534,124

02: Fringe Benefits $ 73,943,923 $ 81,376,050 $ 86,255,440

03: Services 50320: Physicals $ 23,423


03: Services Total $ 31,336 $ 11,280 $ 11,000

04: Materials & Supplies 50404: Brakes-Brake Lining $ 2

50407: Electrical $ 22 50424: Body Parts $ 133 50443: Hardware $ 6 50445: Clean/Paint Supplies $ 7,228 $ 12,608 $ 23,700

50451: GFI Genfare Farebox Materials

$ 30 50460: Stationery Supplies $ 49,908 $ 37,849 $ 46,000


50462: Postage $ 1,587 $ 1,200 $ 2,000

50463: Printing Supplies $ 69 $ 1,150 $ 700

50468: Timetables $ 16,729 $ 28,000 $ 58,000

50474: Safety/Medical Supplies $ 42 $ 9

[100]




50475: Coveralls & Coats $ 83

$ 400

50495: Misc Supplies $ 3,023 $ 5,152 $ 31,800


07: Taxes 50705: Vehicle License and Registration $ 8,998 $ 8,000 $ 12,175

07: Taxes Total $ 8,998 $ 8,000 $ 12,175


50905: Travel and Meetings $ 55 $ 101 $ 850


$ 100



10: Expense Transfer Total $ (110,609) Transportation Total $ 139,722,269 $ 153,851,708 $ 164,984,289

[101]

Transportation Department Positions


Authorized

FY15-16 Mid-Year

Adopted

FY16-17

Clerical

Chief Dispatcher 3 4

Dispatcher 15 18

Division Clerk 3 4

Lead Timekeeper 1 1

Mail Clerk 1 1

Mail Messenger 1 1



Timekeeper 3 4

Clerical Total 29 35

Operators

Bus Operator 1235 1370

Operators Total 1235 1370

Salaried

Assistant Director of Transp 1 1

Asst Transp Superintendent 8 9

Director of Transportation 1 1



Transit Office Manager 3 4

[102]


Authorized

FY15-16 Mid-Year

Adopted

FY16-17

Transportation Superintendent 3 4



Grand Total 1283 1427

[103]

MAINTENANCE

[105]

Maintenance Department at a Glance

The Maintenance Department is responsible for the effective maintenance, repair, servicing, cleaning, and timely availability of the District's 594 buses, 120+ non-revenue vehicles, and 13 facility locations. The Director of Maintenance develops functionally integrated business plans to direct and coordinate the activities of the 4 Operating Divisions, Central Maintenance Facility, and the Facilities Maintenance departments.

FY15-16 Mid-Year

FY16-17 Adopted


Labor Costs Maintenance 375 $ 21,284,828 392 $ 23,314,302

Clerical 4 $ 197,543 4 $ 101,921

Fringe Benefits

$ 26,418,132

$ 28,057,702

Salaried 40 $ 3,535,523 43 $ 3,966,576



$ 2,051,864

$ 2,229,415

Fuel & Lubricants

$ 13,162,363

$ 13,507,594


$ 16,321,067

$ 15,068,635

Taxes

$ 11,148 Utilities

$ 526,507

$ 644,800

Miscellaneous

$ 1,990

$ 36,500

Leases & Rentals

$ 4,349 Non-Labor Costs Total

$ 32,079,289

$ 31,486,944

Grand Total 419 $ 83,515,315 439 $ 86,927,445

[106]

Total Maintenance Budget Worksheet




01: S&W 50110: Maintenance Regular Time $ 17,308,335 $ 19,789,729 $ 21,838,623


50116: Maintenance Holiday Time $ 154,674 $ 155,982 50120: Clerical Regular Time $ 218,290 $ 186,100 $ 101,719

50125: Clerical Overtime $ 4,443 $ 7,350 $ 202

50126: Clerical Holiday Time $ 4,756 $ 4,094 50130: Salaried Regular Time $ 3,074,932 $ 3,535,523 $ 3,728,525


$ 238,051

50150: Indirect Cost Account $ 46,346 01: S&W Total $ 21,689,883 $ 25,017,894 $ 27,382,799

02: Fringe Benefits $ 24,881,552 $ 26,418,132 $ 28,057,702

03: Services 50308: Professional and Technical Services $ 5,739

$ 5,000

50320: Physicals $ 309 50342: Outside Repair Services $ 540,833 $ 863,797 $ 686,515

50345: Contract Maintenance Services $ 741,891 $ 823,938 $ 1,040,000



50375: Laundry $ 90,211 $ 130,000 $ 95,000

50380: Towing $ 188,771 $ 200,000 $ 375,000

03: Services Total $ 1,591,674 $ 2,051,864 $ 2,229,415


50438: Diesel Fuel $ 12,970,661 $ 11,453,148 $ 11,779,750

50439: Motor Oil $ 481,433 $ 577,224 $ 401,348

50447: Lubricants $ 160,357 $ 198,241 $ 207,842

50448: Hydrogen Fuel $ 548,065 $ 600,000 $ 797,619


[107]




04: Materials & Supplies

50401: Front Axle $ 44,494 $ 43,805 $ 37,882

50402: Rear Axle $ 259,699 $ 315,835 $ 230,795


50405: Clutch $ 21 50406: Cooling System $ 740,735 $ 858,146 $ 659,202

50407: Electrical $ 723,266 $ 871,710 $ 709,991

50408: Engine $ 1,533,246 $ 1,667,914 $ 1,452,159

50411: Frame $ 3,550 $ 1,577 $ 1,244

50412: Fuel System $ 1,129,957 $ 1,235,617 $ 960,606

50414: Air Suspension $ 335,644 $ 300,419 $ 251,801

50416: Steering $ 193,715 $ 148,297 $ 130,557

50417: Transmission $ 1,203,436 $ 1,017,974 $ 820,230

50418: Propeller Shaft $ 147,046 $ 148,014 $ 115,839

50419: Wheel-Bearings $ 40,616 $ 55,507 $ 52,362


50424: Body Parts $ 1,271,452 $ 2,675,717 $ 2,906,413


$ 4,032 $ 111




50434: Gaskets $ 54 50435: Fuel/Oil/Water Elements $ 50,637 $ 61,079 $ 47,888


50440: Automotive $ 107,361 $ 119,202 $ 111,577


50442: Tires/Tubes $ 15,887 $ 19,443 $ 16,000

50443: Hardware $ 471,298 $ 585,144 $ 558,609

50444: Shop Materials $ 84,533 $ 70,821 $ 79,824


50446: MFG Equip/Tools < $1,000 $ 2,305 $ 5,136 $ 5,320


[108]






50455: E & H Lift Material $ 140,427 $ 167,918 $ 149,443

50457: Radio Parts $ 101,091 $ 103,533 $ 87,217


50461: Office Furn/Equip < $1,000 $ 697 50462: Postage $ 127 $ 40 $ 146

50463: Printing Supplies $ 164 $ 416 $ 4,000

50468: Timetables $ 15,011 $ 85 $ 61


50475: Coveralls & Coats $ 25,298 $ 12,303 $ 12,706

50480: EDP Materials $ 308 $ 2,612 $ 2,549

50495: Misc Supplies $ 364,127 $ 340,804 $ 293,686

50499: Warranties $ 3,266 04: Materials & Supplies Total $ 14,205,192 $ 16,321,067 $ 15,068,635


50510: Water $ 19,164 $ 25,000 $ 19,000

50515: Biogas $ 283,872 $ 300,000 $ 352,000


05: Utilities Total $ 481,425 $ 526,507 $ 644,800


50715: Use Tax

$ 1,848 07: Taxes Total $ 13,415 $ 11,148 09: Miscellaneous

50901: Dues and Subscriptions

$ 854 50905: Travel and Meetings $ 50 $ 1,136 $ 500

50990: Other Miscellaneous Expenses $ 16,428

$ 36,000



[109]




10: Expense Transfer Total $ (140,639) 12: Leases and Rentals

51201: Leases and Rentals

$ 4,349 12: Leases and Rentals Total

$ 4,349


13: (Gain)/Loss On Sale of Assets Total $ 216,067 Maintenance Total $ 77,422,984 $ 83,515,315 $ 86,927,445

[110]

Fleet Maintenance Budget Worksheet






50116: Maintenance Holiday Time $ 153,590 $ 154,956 50120: Clerical Regular Time $ 218,290 $ 186,100 $ 101,719

50125: Clerical Overtime $ 4,443 $ 6,300 $ 202

50126: Clerical Holiday Time $ 4,756 $ 4,094 50130: Salaried Regular Time $ 2,723,901 $ 3,092,392 $ 3,198,029


$ 225,198


02: Fringe Benefits $ 22,494,812 $ 23,757,004 $ 25,075,014

03: Services 50320: Physicals $ 309





50375: Laundry $ 90,211 $ 130,000 $ 95,000

50380: Towing $ 188,771 $ 200,000 $ 375,000

03: Services Total $ 1,035,169 $ 1,218,175 $ 1,488,600


50438: Diesel Fuel $ 12,970,661 $ 11,453,148 $ 11,779,750

50439: Motor Oil $ 481,433 $ 572,750 $ 401,348

50447: Lubricants $ 159,553 $ 194,550 $ 207,842

50448: Hydrogen Fuel $ 548,065 $ 600,000 $ 797,619



[111]




50402: Rear Axle $ 259,699 $ 315,835 $ 230,795


50405: Clutch $ 21 50406: Cooling System $ 739,985 $ 858,114 $ 659,202

50407: Electrical $ 722,139 $ 871,516 $ 709,991

50408: Engine $ 1,533,206 $ 1,667,914 $ 1,451,884

50411: Frame $ 3,550 $ 1,577 $ 1,244

50412: Fuel System $ 1,129,957 $ 1,235,617 $ 959,964

50414: Air Suspension $ 335,644 $ 300,419 $ 251,801

50416: Steering $ 193,715 $ 148,297 $ 130,557

50417: Transmission $ 1,203,436 $ 1,017,974 $ 820,230

50418: Propeller Shaft $ 147,046 $ 148,014 $ 115,839

50419: Wheel-Bearings $ 40,616 $ 55,507 $ 52,362


50424: Body Parts $ 1,271,108 $ 2,675,590 $ 2,906,321


$ 4,032 $ 111




50434: Gaskets $ 54 50435: Fuel/Oil/Water Elements $ 50,637 $ 61,079 $ 47,888


50440: Automotive $ 107,361 $ 119,202 $ 111,577


50442: Tires/Tubes $ 15,887 $ 19,443 $ 16,000

50443: Hardware $ 148,839 $ 144,948 $ 142,430

50444: Shop Materials $ 80,935 $ 70,821 $ 76,795


50446: MFG Equip/Tools < $1,000 $ 2,305 $ 5,136 $ 5,320




[112]




50455: E & H Lift Material $ 140,427 $ 167,771 $ 149,443

50457: Radio Parts $ 101,091 $ 103,533 $ 87,217


50461: Office Furn/Equip < $1,000 $ 697 50462: Postage $ 127 $ 40 $ 146

50463: Printing Supplies $ 164 $ 66 $ 4,000

50468: Timetables $ 15,011 $ 85 $ 61


50475: Coveralls & Coats $ 24,740 $ 12,153 $ 11,506

50480: EDP Materials $ 308 $ 2,612 $ 2,549

50495: Misc Supplies $ 352,335 $ 332,716 $ 285,426

50499: Warranties $ 3,266 04: Materials & Supplies Total $ 13,789,260 $ 15,785,796 $ 14,546,721

09: Miscellaneous 50905: Travel and Meetings $ 50 $ 1,136 $ 500

09: Miscellaneous Total $ 50 $ 1,136 $ 500


10: Expense Transfer Total $ (121,423) 13: (Gain)/Loss On Sale of Assets

51610: (Gain)/Loss On Sale of Assets $ 216,067 13: (Gain)/Loss On Sale of Assets Total $ 216,067 Fleet Maintenance Total $ 71,265,483 $ 76,324,451 $ 78,999,516

[113]

Fleet Maintenance Positions


Authorized

FY15-16 Mid-Year

Adopted

FY16-17

Clerical

Div Senior Clerk/Maintenance 4 4

Clerical Total 4 4

Maintenance

Apprentice Mechanic 18 18

Apprentice Mentor 1 1

Body/Frame Mechanic 3 3

Electronic Support Worker 1 1

Frame/Body Mechanic 1 1

Journey Level Mechanic 134 141

Lift Mechanic 3 3

Machinist 4 4


Mechanic A / Unit Room 13 13

Painter A 3 3

Qualified Temp Service Emp 7 7

Senior Body Mechanic 27 27

Senior Electronic Technician 21 22

Service Employee 85 86

Small & Med Duty Veh Mechanic 4 4

[114]


Authorized

FY15-16 Mid-Year

Adopted

FY16-17

Upholsterer A 5 5

Welder/Sheetmetal Mechanic A 1 1

Welder/Sheetmetal Mechanic AA 1 1


Salaried


Assistant Dir of Maintenance 1 1

Director of Maintenance 1 1

Electronic Systems Supervisor 1 1

Maintenance Superintendent 4 5

Maintenance Supervisor 21 23



Senior Maintenance Supervisor 3 3


Grand Total 371 383

[115]

Facilities Maintenance Budget Worksheet





50115: Maintenance Overtime $ 91,354 $ 126,658 $ 232,978

50116: Maintenance Holiday Time $ 1,083 $ 1,027 50125: Clerical Overtime

$ 1,050

50130: Salaried Regular Time $ 351,031 $ 443,131 $ 530,496


$ 12,853


02: Fringe Benefits $ 2,386,741 $ 2,661,128 $ 2,982,688

03: Services 50308: Professional and Technical Services $ 5,739

$ 5,000



50360: Printing Services $ 2,066 $ 332 $ 1,100

03: Services Total $ 556,505 $ 833,689 $ 740,815

04: Fuel and Lubricants 50439: Motor Oil

$ 4,474

50447: Lubricants $ 803 $ 3,691 04: Fuel and Lubricants Total $ 803 $ 8,165 04: Materials & Supplies

50404: Brakes-Brake Lining

$ 92

50406: Cooling System $ 750 $ 32 50407: Electrical $ 1,127 $ 194 50408: Engine $ 40

$ 275

50412: Fuel System

$ 642

50424: Body Parts $ 344 $ 127 $ 92

50436: Flex Lines & Fitting $ 0 $ 9 50443: Hardware $ 322,460 $ 440,196 $ 416,179

[116]




50444: Shop Materials $ 3,598

$ 3,029



50451: GFI Genfare Farebox Materials $ 6 $ 617 $ 2,000

50455: E & H Lift Material

$ 147 50460: Stationery Supplies $ 601 $ 2,750 $ 1,000

50463: Printing Supplies

$ 350 50474: Safety/Medical Supplies $ 46 $ 200 $ 200

50475: Coveralls & Coats $ 559 $ 150 $ 1,200

50495: Misc Supplies $ 11,793 $ 8,088 $ 8,260



50510: Water $ 19,164 $ 25,000 $ 19,000

50515: Biogas $ 283,872 $ 300,000 $ 352,000


05: Utilities Total $ 481,425 $ 526,507 $ 644,800


50715: Use Tax

$ 1,848 07: Taxes Total $ 13,415 $ 11,148 09: Miscellaneous

50901: Dues and Subscriptions

$ 854 50990: Other Miscellaneous Expenses $ 16,428

$ 36,000

09: Miscellaneous Total $ 16,428 $ 854 $ 36,000


10: Expense Transfer Total $ (19,216) 12: Leases and Rentals Total

$ 4,349

Facilities Maintenance Total $ 6,157,501 $ 7,190,864 $ 7,927,929

[117]

Facilities Maintenance Positions


Authorized

FY15-16 Mid-Year

Adopted

FY16-17

Maintenance

Bus Stop Maintenance Worker 4 7

Electrician 4 5

Facilities Maintenance Trainer 1 1

Facilities Systems Technician 2 2

Hvac Technician 2 2

Janitor 16 18

Journey Facil Mtce Mechanic 9 11

Qualified Temporary Janitor 2 2

Waste Clean Up Worker 1 1

Yard Scrubber Equipt Operator 1 1


Salaried

Facilities Maintenance Manager 1 1

Facilities Maintenance Suprvsr 4 4

Transit Projects Supervisor 1 1

Salaried Total 6 6

Grand Total 48 56

[119]

6. SAFETY, SECURITY, & TRAINING

[120]

Safety, Security, & Training Organizational Chart

[121]

Safety, Security, & Training Department at a Glance

Security manages security services for the District, which includes transit enforcement programs to ensure the safety and security of District employees and customers. The department also oversees contracted security services from Alameda Sheriff’s Office, Contra Costa Sheriff’s Office, and Cypress Security. The Training and Education Department is a business focused on providing operational and defensive driving training for transportation and maintenance employees primarily in the positions of Bus Operators and Heavy Duty Coach Mechanics (Apprentice and Journey). All training programs are customer service based and developed to support AC Transit's mission statement of "Connecting our communities with safe, reliable, sustainable service... we'll get you there."

FY15-16 Mid-Year

FY16-17 Adopted



Maintenance 7 $ 399,801 7 $ 576,371

Clerical 1 $ 51,916 1 $ 56,391

Fringe Benefits

$ 2,575,438

$ 2,512,170

New Operator Training

$ 1,239,300

1,815,609



$ 11,161,669

$ 11,421,267


$ 71,007

$ 276,977

Taxes

$ 140,440

123,100

Miscellaneous

$ 8,250

$ 42,400

Expense Reclass

$ (70,000)


$ 11,381,366

$ 11,793,744

Grand Total 23 $ 17,111,226 25 $ 18,194,220

[122]

Safety, Security, & Training Department Budget Worksheet




01: S&W 50110: Maintenance Regular Time $ 332,030 $ 399,522 $ 572,333


$ 4,038

50116: Maintenance Holiday Time $ 238 $ 279 50120: Clerical Regular Time $ 60,143 $ 51,916 $ 55,383

50125: Clerical Overtime $ 505

$ 1,008


50135: Salaried Overtime

$ 5,000


$ 9,511

50140: NBO Training Regular Time $ 1,042,277 $ 1,166,400 $ 1,688,085

50145: NBO Training Overtime $ 51,632 $ 72,900 $ 79,702

50146: NBO Training Holiday Time

$ 47,822


02: Fringe Benefits $ 2,152,553 $ 2,575,438 $ 2,512,170




50355: Security Services $ 9,367,468 $ 10,191,713 $ 10,737,567



50370: Hazardous Waste $ 152,805 $ 200,000 $ 218,000

03: Services Total $ 9,964,717 $ 11,161,669 $ 11,421,267

04: Materials & Supplies 50401: Front Axle $ 18

50402: Rear Axle $ 188 50404: Brakes-Brake Lining $ 1,632 50406: Cooling System

$ 43

[123]




50407: Electrical $ 420 50408: Engine $ 113

50424: Body Parts $ 748 $ 36 50426: Air Conditioning $ 328

50430: Air Brake/Door Control $ 142 50443: Hardware $ 164

50444: Shop Materials

$ 34 50445: Clean/Paint Supplies $ 1,694 $ 77 50446: MFG Equip/Tools < $1,000 $ 68 $ 6,225 $ 5,000

50450: Building Supplies

$ 7,500 50455: E & H Lift Material

$ 614


50462: Postage $ 30 $ 100 $ 300


50475: Coveralls & Coats $ 102 50495: Misc Supplies $ 11,674 $ 31,108 $ 36,400


07: Taxes 50705: Vehicle License and Registration $ 103 $ 1,440 $ 1,100

50720: Hazardous Waste Tax $ 3,463 $ 10,000 $ 18,000

50725: Permits $ 82,975 $ 129,000 $ 104,000

07: Taxes Total $ 86,541 $ 140,440 $ 123,100


50905: Travel and Meetings

$ 3,000


$ 37,500



$ (70,000)


$ (70,000)

Safety, Security, & Training Total $ 15,003,442 $ 17,111,226 $ 18,194,220

[124]

Safety, Security, & Training Department Positions


Authorized

FY15-16 Mid-Year*

Adopted

FY16-17

Clerical


Clerical Total 1 1

Maintenance


Pre-Apprentice Mechanic - OTC 3 3


Salaried

Administrative Coordinator

1

Protective Services Manager 1 1

Safety Administrator 1 1

Safety Representative 1 1

Senior Project Manager 1 1

Training & Education Asst Mgr 2 2

Training And Education Mgr 1 1

Training Instructor 8 8

Environmental Compliance Specialist

1


Grand Total 23 25

*Safety, Security, & Training is a new department in FY16-17, and it was previously a part of the Operations department. The chart shows how many positions would have existed had the department been created in FY15-16.

[125]

7. PLANNING & ENGINEERING

[126]

Planning & Engineering Organizational Chart

[127]

Planning & Engineering Department at a Glance

The Planning & Engineering department is responsible for all activities associated with Service Planning of fixed routes and the management of the ADA Paratransit Consortia Program, as well as the management of Long Range Planning. In addition, the department is responsible for coordination, initiation, and monitoring of all non-fleet related capital projects (such as the BRT Project), providing logistical support, and supervision for each project from the initial planning stage to the satisfactory completion of the project.

FY15-16 Mid-Year

FY16-17 Adopted



Clerical 5 $ 331,510 5 $ 291,986

Maintenance

$ 1,258

Temporary Employees

$ 35,000 Expense Reclass

$ (3,329,154)

Fringe Benefits

$ 4,462,709

$ 4,146,895



$ 1,070,600

$ 1,107,000


$ 341,860

$ 68,150


$ 28,545,471

$ 29,190,451

Miscellaneous

$ 83,650

$ 64,700

Expense Reclass

$ (2,555,758)


$ 30,041,581

$ 27,874,543

Grand Total 44 $ 36,170,546 45 $ 36,771,367

[128]

Planning & Engineering Department Budget Worksheet




01: S&W 50110: Maintenance Regular Time $ 221

$ 1,258

50115: Maintenance Overtime $ 797 50120: Clerical Regular Time $ 289,023 $ 311,510 $ 276,876





$ 22,749


02: Fringe Benefits $ 3,332,083 $ 4,462,709 $ 4,146,895


50340: Temporary Help $ 15,019 $ 35,000 50342: Outside Repair Services $ 1,492 $ 3,000 $ 1,500




03: Services Total $ 377,343 $ 1,105,600 $ 1,107,000

04: Materials & Supplies 50443: Hardware $ 95,892 $ 286,300 $ 7,000

50444: Shop Materials $ 4 50446: MFG Equip/Tools < $1,000

$ 9,975

50455: E & H Lift Material $ 3,443 $ 2,500 $ 3,000



50462: Postage $ 375 $ 2,925 $ 1,700

50463: Printing Supplies

$ 300 50468: Timetables $ 1,973

[129]




50495: Misc Supplies $ 4,334 $ 5,010 $ 2,500


08: Purchased Transportation 50802: Purchased Transport - ADA Consortium $ 22,917,503 $ 24,477,960 $ 25,347,301

50803: ADA Consortium-Other $ 126,642 $ 67,511 $ 93,150

50804: Paratransit Miscellaneous Expenses $ 1,595,054 $ 900,000 $ 1,000,000

50806: Dumbarton Purchased Transportation $ 2,558,537 $ 3,100,000 $ 2,750,000

08: Purchased Transportation Total $ 27,197,737 $ 28,545,471 $ 29,190,451



50910: BART Tickets $ 560 $ 750 $ 800

50960: Ad/Promo Media Fees $ 930 $ 51,200 $ 26,500


10: Expense Transfer 51005: Labor Contra to Capital $ (2,114,147) $ (3,329,154) $ (2,555,758)


Planning & Engineering Total $ 33,053,495 $ 36,170,546 $ 36,771,367

[130]

Planning & Engineering Department Positions


Authorized

FY15-16 Mid-Year

Adopted

FY16-17

Clerical

Senior Schedule Analyst 4 4


Clerical Total 5 5

Salaried

Accessible Services Manager 1 1

Accessible Services Specialist 1 1


Assistant Planner

1

Dir of Prj Ctrl & Sys Analysis 1 1

Director of Bus Rapid Transit 1 1

Director of Capital Projects 1 1

Director of Srvc Devl&Planning 1 1

Exec Director of Planning&Engr 1 1


Manager of Systems Analysis 1 1

Planning Data Administrator 2 2

Project Controls Administrator 1 1

Project Coordinator 2 2

Project Manager 2 2

Scheduling Data Administrator 1 1



Senior Transportation Planner 4 4

[131]


Authorized

FY15-16 Mid-Year

Adopted

FY16-17

Service Planning Manager 1 1

Statistical Data& Info Analyst 1 1

Traffic & Schedules Admin. 1 1

Traffic Engineer 1 1

Transit Schedules Manager 1 1

Transportation Planner 3 3

Transportation Planning Mgr 1 1


Grand Total 44 45

[133]

8. INFORMATION SERVICES

[135]

Information Services Organizational Chart

[136]

Information Services Department at a Glance

The Chief Information Officer is responsible for the Information Services department staff, services and systems. The department builds and maintains AC Transit's data centers and voice & data network; manages all wired and wireless telecommunications services; deploys and supports enterprise and desktop computer hardware & software; and develops custom integration and application software. Major teams within the department include Desktop Services, Software Engineering, Network Engineering, Telecommunications, and I.T. Project Management.

FY15-16 Mid-Year

FY16-17 Adopted



Fringe Benefits

$ 3,022,160

$ 3,084,163

Temporary Employees

$ 10,000 Labor Costs Total 35 $ 6,261,047 36 $ 6,618,936


$ 3,644,980

$ 3,504,000


$ 98,000

$ 170,000

Utilities

$ 897,000

$ 972,000

Miscellaneous

$ 32,000

$ 21,000

Expense Reclass

$ (311,548)


$ 4,671,980

$ 4,355,452

Grand Total 35 $ 10,933,027 36 $ 10,974,388

[137]

Information Services Department Budget Worksheet




01: S&W 50120: Clerical Regular Time $ 6,302


50135: Salaried Overtime $ 4,634

$ 5,000


$ 15,891


02: Fringe Benefits $ 2,143,899 $ 3,022,160 $ 3,084,163

03: Services 50308: Professional and Technical Services $ 2,007,542 $ 2,040,980 $ 1,823,000

50340: Temporary Help $ 221,695 $ 10,000 50345: Contract Maintenance Services $ 914,447 $ 1,538,000 $ 1,615,000



03: Services Total $ 3,182,223 $ 3,654,980 $ 3,504,000

04: Materials & Supplies 50443: Hardware $ 85,956 $ 50,000 $ 150,000



50462: Postage $ 31 $ 1,000 $ 1,000

50480: EDP Materials $ 23,824 $ 28,000 04: Materials & Supplies Total $ 142,341 $ 98,000 $ 170,000

05: Utilities 50501: Telephone $ 753,449 $ 897,000 $ 972,000

05: Utilities Total $ 753,449 $ 897,000 $ 972,000

09: Miscellaneous 50901: Dues and Subscriptions

$ 1,000 50905: Travel and Meetings $ 13,871 $ 30,000 $ 20,000


$ 1,000 $ 1,000


[138]





$ (311,548)


$ (311,548)

13: (Gain)/Loss On Sale of Assets 51610: (Gain)/Loss On Sale of Assets $ 89

13: (Gain)/Loss On Sale of Assets Total $ 89 Information Services Total $ 8,649,017 $ 10,933,027 $ 10,974,388

[139]

Information Services Department Positions


Authorized

FY15-16 Mid-Year

Adopted

FY16-17

Salaried

Chief Information Officer 1 1

Computer Ops Administrator 1 1

Database Administrator 4 4

Dir of Sys and Software Dev 1 1

Enterprise Network Engineer 1 1

Enterprise Software Engineer 2 2

Help Desk Coordinator 1 1

Network Security Engineer 1 1

Network Server Administrator 1 1

Network/PC Analyst 5 5

Network/Server Engineer 2 2

Project Coordinator 1 1

Project Manager 1 1

Senior PeopleSoft Engineer 5 5


Software Engineer 3 3

Sr. Network/PC Analyst 1 1

Telecomm Administrator 1 1

Telecommunications Coord. 1 2

Grand Total 35 36

[141]

9. HUMAN RESOURCES & EMPLOYEE DEVELOPMENT

[143]

Human Resources & Employee Development Organizational Chart

[144]

Human Resources & Employee Development Department at a Glance The Human Resources & Employee Development department serves the organization in its efforts to attract, recruit, develop, motivate, and retain a diverse and highly qualified workforce. The Department is responsible for Labor Relations, Staffing, the Alcohol and Drug program, Health & Welfare, Benefits, Workers Compensation, Long Term Disability, and Leave Management. In addition, the Human Resources Department is responsible for administering and maintaining the Human Resources Information System (HRIS), employee job descriptions and classifications, compensation, employee recognition, organizational charts, tuition reimbursement, wellness, performance management, pre-tax Flexible Spending Accounts (health care, dependent care, commuter and parking), the ATU Dependent Care Program, and various staff development and training programs.

FY15-16 Mid-Year

FY16-17 Adopted



Fringe Benefits

$ 3,308,213

$ 3,470,627

Clerical 3 $ 154,278 4 $ 209,856

Temporary Employees

$ 192,000

$ 1,294,000



$ 2,746,599

$ 2,770,423


$ 51,790

$ 52,700

Taxes

$ 373,990

$ 386,894

Miscellaneous

$ 134,735

$ 127,025


$ 3,307,114

$ 3,337,042

Grand Total 37 $ 9,762,905 41 $ 11,928,752

[145]

Human Resources & Employee Development Department Budget Worksheet




01: S&W 50115: Maintenance Overtime $ 83

50120: Clerical Regular Time $ 162,768 $ 154,278 $ 209,856

50125: Clerical Overtime $ 99 50130: Salaried Regular Time $ 2,036,715 $ 2,801,300 $ 3,601,934

50135: Salaried Overtime $ 5,601 50136: Salaried Holiday Time

$ 15,293

01: S&W Total $ 2,205,266 $ 2,955,578 $ 3,827,083

02: Fringe Benefits $ 2,813,002 $ 3,308,213 $ 3,470,627


50308: Professional and Technical Services $ 523,050 $ 814,956 $ 861,000

50315: Claims Administration $ 1,246,401 $ 1,480,543 $ 1,528,423

50320: Physicals $ 18,008 $ 18,000 $ 18,000

50330: Non-Lawyer Legal $ 42,665 $ 65,000 $ 65,000

50340: Temporary Help $ 521,084 $ 192,000 $ 1,294,000



50365: Help Wanted Advertisement $ 103,260 $ 228,000 $ 150,000

03: Services Total $ 2,561,443 $ 2,938,599 $ 4,064,423

04: Materials & Supplies 50443: Hardware $ 1



50462: Postage $ 243

$ 1,600

50474: Safety/Medical Supplies $ 16 50495: Misc Supplies $ 225 $ 664 $ 3,100


[146]




07: Taxes 50702: Assessment Fee $ 332,721 $ 373,990 $ 386,894

07: Taxes Total $ 332,721 $ 373,990 $ 386,894




$ 50,000 $ 60,000



10: Expense Transfer Total $ (1,547) HR & Employee Development Total $ 8,026,163 $ 9,762,905 $ 11,928,752

[147]

Human Resources & Employee Development Department Positions


Authorized

FY15-16 Mid-Year

Adopted

FY16-17

Clerical


Sr. Typist Clerk

1

Clerical Total 3 4

Salaried


Exec Dir of Human Resources 1 1

Human Resources Administrator 3 3

Human Resources Analyst 4 5

Human Resources Assistant 3 3

Human Resources Manager 2 2

Labor & Employee Relations Mgr 1 1

Labor Relations Representative 1 1

Labor Relatns Administrator 1 1

Learning & Development Administrator 1

Management Analyst

1


Senior Human Resources Analyst 4 4

Sr HR Info Systems Analyst 2 2

Sr Human Resources Admin 5 5

[148]


Authorized

FY15-16 Mid-Year

Adopted

FY16-17


Wellness Coordinator 1 1


Grand Total 37 41

[149]

10. FINANCE & DISTRICT OVERHEAD

[151]

Finance Organizational Chart

[152]

Finance Department at a Glance The Finance department is responsible for oversight of the financial operations of the agency including, but not limited to, financial accounting and reporting, budget development and administration, preparation of long-term and short-term financial plans, cash management and debt financing structure, financial compliance reporting, payroll administration, procurement, and materials management.

FY15-16 Mid-Year

FY16-17Adopted



Maintenance 26 $ 1,585,135 29 $ 198,801

Clerical 5 $ 231,714 5 $ 1,570,039

Temporary Employees

$ 136,800 Fringe Benefits

$ 6,124,226

$ 5,948,920



$ 2,358,078

$ 2,538,500

Fuel & Lubricants

$ (18,000)


$ 441,234

$ 334,150

Taxes

$ 4,400

$ 4,800

Miscellaneous

$ 133,432

$ 108,075


$ 2,937,145

$ 2,967,525

Grand Total 82 $ 15,706,776 86 $ 15,315,119

[153]

Finance Department Budget Worksheet




01: S&W 50110: Maintenance Regular Time $ 1,108,323 $ 1,585,135 $ 149,463


$ 49,338

50120: Clerical Regular Time $ 220,099 $ 231,714 $ 1,570,039





02: Fringe Benefits $ 4,681,896 $ 6,124,226 $ 5,948,920

03: Services 50307: CLIPPER Expenses $ 960,000 $ 1,000,000 $ 1,230,000


50309: Richmond Parkway

$ 36,000

50335: Audit Fees $ 142,754 $ 250,000 $ 250,000

50340: Temporary Help $ 201,567 $ 136,800 50342: Outside Repair Services

$ 3,500

50345: Contract Maintenance Services

$ 5,000 $ 6,500



50390: Other Services $ 54,151 $ 24,000 $ 60,000

03: Services Total $ 2,010,723 $ 2,494,878 $ 2,538,500

04: Fuel and Lubricants 50437: Gasoline $ (98)

50438: Diesel Fuel $ 659 50439: Motor Oil $ 231 50447: Lubricants $ 3,000

$ (18,000)

04: Fuel and Lubricants Total $ 3,792

$ (18,000)

04: Materials & Supplies 50401: Front Axle $ 16,183

[154]




50402: Rear Axle $ 25,545

$ (100)

50404: Brakes-Brake Lining $ 34,177

$ 15,500

50406: Cooling System $ 156,964

$ -

50407: Electrical $ 56,401

$ 10,000

50408: Engine $ 322,521

$ 4,000

50411: Frame $ 21,017 50412: Fuel System $ 76,597

$ 31,000

50414: Air Suspension $ 48,701

$ 3,000

50416: Steering $ 30,119

$ 4,000

50417: Transmission $ 115,873

$ 5,000

50418: Propeller Shaft $ 2,727

$ (800)

50419: Wheel-Bearings $ 11,568

$ (600)

50424: Body Parts $ 373,545

$ 23,000

50425: Glass & Plastics $ 1,469 50426: Air Conditioning $ 6,148

$ (900)

50430: Air Brake/Door Control $ 36,516

$ 5,000

50432: Ball/Roll/Idle Bearings $ 92 50435: Fuel/Oil/Water Elements $ 11,502 50436: Flex Lines & Fitting $ 55

$ 100

50440: Automotive $ 47,039 50442: Tires/Tubes $ 132

$ 1,000

50443: Hardware $ (67) $ 53,636 $ 700

50444: Shop Materials $ 5,942 $ 13,000 $ 5,000

50445: Clean/Paint Supplies $ (1,822)

$ (1,900)

50450: Building Supplies $ 8,129

$ 900

50451: GFI Genfare Farebox Materials $ (532)

$ (3,000)

50453: Elec Dest Sign Mtls $ 1,437

$ 100

50455: E & H Lift Material $ 79,302

$ 1,000

50457: Radio Parts $ 205 50460: Stationery Supplies $ 49,527 $ 69,378 $ 57,250


50462: Postage $ 50,930 $ 88,321 $ 64,100

50463: Printing Supplies $ 2,832

$ 4,000

[155]




50468: Timetables $ 6,847

$ (3,300)

50471: Inventory Adjustment $ 37,231

$ (3,000)

50474: Safety/Medical Supplies $ (92)

$ (300)

50475: Coveralls & Coats $ (1,498)

$ 800

50480: EDP Materials $ 618 $ 4,500 $ 100

50490: Standard Price Postings $ (80,283) $ 103,500 50495: Misc Supplies $ 4,626 $ 300 $ 9,500

50498: Tranfers Tickets

$ 80,000 $ 75,000

50499: Warranties $ (232) 50498: Transfers Tickets $ 63,868 04: Materials & Supplies Total $ 1,622,311 $ 441,234 $ 334,150

07: Taxes 50705: Vehicle License and Registration $ 372 $ 4,400 $ 4,800

50725: Permits $ 100 07: Taxes Total $ 472 $ 4,400 $ 4,800




50970: Bank Charges $ 32,568 $ 50,000 $ 20,000

50990: Other Miscellaneous Expenses $ 25 $ 100 09: Miscellaneous Total $ 77,778 $ 133,432 $ 108,075

10: Expense Transfer 51002: Functional Expense Reclassifications $ (132,605)

51005: Labor Contra to Capital $ (117,455) 10: Expense Transfer Total $ (250,060) Finance Total $ 13,059,761 $ 15,706,776 $ 15,315,119

[156]

Finance Department Positions


Authorized

FY15-16 Mid-Year

Adopted

FY16-17

Clerical

Senior Account Clerk 2 2

Senior Clerk 2 2


Clerical Total 5 5

Maintenance

Inventory Control Clerk 5 5

Parts Clerk 19 22

Shipping/Receiving Clerk 2 2


Salaried


Budget Manager 1 1

Buyer 1 1

Capital Planning & Grants Mgr 1 1

Chief Financial Officer 1 1

Contracts Services Manager 1 1

Contracts Specialist 7 7

Controller 1 1

Director of Mgmt and Budget 1 1

[157]


Authorized

FY15-16 Mid-Year

Adopted

FY16-17


Financial Analyst 1 1

Materials Superintendent 1 1

Materials Supervisor 1 1

Payroll Manager 1 1

Payroll Specialist 5 5

Principal Financial Analyst 3 3

Procurement & Matrls Director 1 1

Procurement Systems Coord 1 1

Project Manager 1 1

Purchasing Manager 1 1

Real Estate Manager 1 1


Senior Capital Planning Spec. 2 2

Senior Financial Analyst 1 1

Senior Payroll Specialist 1 1

Senior Contracts Specialist 2 2

Sr Fin Analyst-Budget 1 1

Sr Fin Analyst-Fin Reporting 5 5

Sr Fin Analyst-FixedAssetGrnts 1 1

Sr. Buyer 2 3

Treasury Administrator 1 1

[158]


Authorized

FY15-16 Mid-Year

Adopted

FY16-17

Dir. of Revenue Management 1 1


Grand Total 82 86

[159]

District Overhead Department at a Glance

Expenses charged to District Overhead include administrative and non-administrative expenses which aren’t associated with any single program or department. These expenses commonly include, but are not limited to, taxes, utilities expenses, and interest expenses.

Category FY15-16 Mid-Year Budget FY16-17 Adopted Budget

Labor Costs

Fringe Benefits $ 3,882,140 $ 5,499,704

Labor Costs Total $ 3,882,140 $ 5,499,704

Non-Labor Costs

Outside Professional Services $ 675,000 $ (183,700)

Materials & Supplies $ 910,000 $ 1,201,619

Insurance & Liabilities $ (530,000) $ (100,000)

Taxes $ 2,652,800 $ 2,485,000

Utilities $ 1,445,000 $ 1,500,000

Miscellaneous $ 150,000 $ 2,592,015

Leases & Rentals

$ (68,000)

Expense Reclass $ (1,800,000) $ (2,436,200)

Non-Labor Costs Total $ 3,502,800 $ 4,990,734

Grand Total $ 7,384,940 $ 10,490,438

[160]

District Overhead Department Budget Worksheet




02: Fringe Benefits $ 9,821,728 $ 3,882,140 $ 5,499,704



50309: Richmond Parkway $ 43,036 $ 50,000 50357: Outside Training Services $ 13,440 $ 150,000 $ 3,300

50370: Hazardous Waste $ (792,500) 50390: Other Services $ -

$ (220,000)

03: Services Total $ (383,307) $ 675,000 $ (183,700)

04: Fuel and Lubricants 50437: Gasoline $ 4

50439: Motor Oil $ 3 50447: Lubricants $ (50) 04: Fuel and Lubricants Total $ (42) 04: Materials & Supplies

50401: Front Axle $ 1,019

$ 4,336

50402: Rear Axle $ 44,423

$ 49,864

50404: Brakes-Brake Lining $ 2,363 50406: Cooling System $ 18,571 $ 105,000 $ 23,848

50407: Electrical $ 41,047 $ 110,000 $ 61,789

50408: Engine $ 180,794 $ 310,000 $ 321,948

50412: Fuel System $ 92,570

$ 122,493

50414: Air Suspension $ 1,069

$ 2,168

50416: Steering $ 1,766

$ 4,336

50417: Transmission $ 313,306 $ 310,000 $ 376,148

50418: Propeller Shaft $ 52,558

$ 71,544

50424: Body Parts $ 1,691

$ 109

50426: Air Conditioning $ (68)

$ 2,168

50430: Air Brake/Door Control $ 21,178

$ 37,940

50432: Ball/Roll/Idle Bearings $ 2,757

$ 4,336

50436: Flex Lines & Fitting $ 531

$ 434

[161]




50443: Hardware $ 447

$ 976

50444: Shop Materials $ (240)

$ 109

50445: Clean/Paint Supplies $ 540

$ 759

50450: Building Supplies $ 1,827 50455: E & H Lift Material $ 66 50463: Printing Supplies $ (706) 50471: Inventory Adjustment $ (647,464) 50474: Safety/Medical Supplies $ 33 50475: Coveralls & Coats $ 148

$ 326

50495: Misc Supplies $ 21,466 $ 20,000 $ 31,436

50497: Freight-In $ 63,939 $ 55,000 $ 84,552

04: Materials & Supplies Total $ 215,630 $ 910,000 $ 1,201,619

05: Utilities 50505: Electric & Gas $ 1,303,992 $ 1,250,000 $ 1,250,000

50510: Water $ 211,316 $ 195,000 $ 250,000

05: Utilities Total $ 1,515,308 $ 1,445,000 $ 1,500,000

06: Liability 50605: Loss Recoveries $ (360,731) $ (530,000) $ (100,000)

06: Liability Total $ (360,731) $ (530,000) $ (100,000)

07: Taxes 50701: Property Taxes $ 17,492 $ 2,800 $ 35,000

50710: Fuel and Lubricant Taxes $ 142,547 $ 150,000 $ 150,000

50715: Use Tax $ 2,197,327 $ 2,500,000 $ 2,300,000

07: Taxes Total $ 2,357,366 $ 2,652,800 $ 2,485,000


50940: Election of Directors $ 1,607,243

$ 2,500,000

50955: Vendor Discounts $ 7,833 $ 20,000 $ 10,000

50990: Other Miscellaneous Expenses $ 50,180 09: Miscellaneous Total $ 1,747,271 $ 150,000 $ 2,592,015

10: Expense Transfer 51001: Remanufactured Inventory $ (1,759,623) $ (1,800,000) $ (1,951,200)

[162]




51005: Labor Contra to Capital $ (1,182,575)

$ (485,000)


12: Leases and Rentals 51201: Leases and Rentals $ 0

$ (68,000)

12: Leases and Rentals Total $ 0

$ (68,000)

District Overhead Total $ 11,971,026 $ 7,384,940 $ 10,490,438

[163]

11. RETIREMENT

[165]

Retirement Organizational Chart

[166]

Retirement Department at a Glance The AC Transit Employees’ Retirement System provides retirement, disability, and death benefits to former employees of AC Transit and their beneficiaries. The Retirement Plan is administered by the Retirement Board, an independent public entity responsible for the general management of the Plan. The daily operations are administered by the Retirement System Manager.

FY15-16 Mid-Year

FY16-17 Adopted


Labor Costs Salaried 3 $ 308,763 4 $ 363,153

Fringe Benefits

$ 266,763

$ 383,918

Labor Costs Total 3 $ 575,526 4 $ 747,071


$ 1,000

$ 3,000


$ 1,000

$ 4,000

Repaid by Retirement Board

$ (577,526)

$ (754,071)


$ (575,526)

$ (747,071)

Grand Total 3 $ - 4 $ -


[167]

Retirement Department Budget Worksheet






$ 1,437

01: S&W Total $ 306,420 $ 308,763 $ 363,153

02: Fringe Benefits $ 249,470 $ 266,763 $ 383,918

03: Services 50360: Printing Services $ 630 $ 1,000 $ 3,000

03: Services Total $ 630 $ 1,000 $ 3,000

04: Materials & Supplies 50460: Stationery Supplies $ 210 $ 1,000 $ 2,000

50462: Postage

$ 2,000

04: Materials & Supplies Total $ 210 $ 1,000 $ 4,000

10: Expense Transfer 51002: Repaid by Retirement Board $ (556,730) $ (577,526) $ (754,071)

10: Expense Transfer Total $ (556,730) $ (577,526) $ (754,071)

Retirement Total $ - $ - $ -


[168]

Retirement Department Positions


Authorized

FY15-16 Mid-Year

Adopted

FY16-17

Salaried

Retirement Sys Administrator 1 1

Retirement System Assistant 1 1

Retirement System Manager 1 1

Retirement System Analyst

1

Salaried Total 3 4

Grand Total 3 4

[169]

CAPITAL BUDGET

[171]

FY 2016-17 ADOPTED CAPITAL BUDGET

Category Project Description District Federal Local State Total Project Total*

Vehicles Purchase (10) Double-Deck Buses - Diesel 628,800 5,136,463 1,493,237

7,258,500 7,258,500

Vehicles Purchase (10) 40ft Urban Buses - Fuel Cell 421,800 979,153 5,957,547 5,087,000 12,445,500 13,797,000

Vehicles Purchase (5) 40ft Urban Buses – Battery**

1,551,611

1,551,611 7,201,875

Vehicles Non-Revenue Fleet Replacement 400,000

400,000 400,000

Vehicles HVAC Units for Buses 800,000

800,000 800,000

Vehicles Fareboxes and Clipper for SEP 470,000

470,000 470,000

Facilities D2 Hydrogen Bus Fueling Upgrades

3,790,589 3,790,589 3,790,589

Facilities District Wide Alarm Sys. Modernization (Design) 100,000

100,000 100,000

Facilities New Operator Restrooms 500,000

500,000 750,000

Facilities Newark Facility Rental Upgrades 100,000

100,000 100,000

Facilities D6 - Badge Access & Security Cameras 98,550

98,550 98,550

Facilities D2 & D6 Badge Access Gates 200,000

200,000 200,000

Facilities District Wide Fuel Tank Farm Assessment 200,000

200,000 200,000

Facilities 66th Ave Yard Drainage Assessment 200,000

200,000 200,000

Facilities Emergency Facilities Maintenance 200,000

200,000 200,000

Facilities Facilities Equipment Replacement 50,000

50,000 50,000

Facilities Finance Equipment Replacement 10,000

10,000 10,000

Technology PeopleSoft Upgrade 1,000,000

1,000,000 2,170,000

Category Project Description District Federal Local State Total Project Total*

Technology IS-Wireless Network Upgrade 248,000

248,000 248,000

Technology IS-ATT SIP Cisco UCM Platform 200,000

200,000 200,000

Technology IS-NextBus Sign Replacements 196,000

196,000 506,000

Technology IS-Equipment Replacements 150,000

150,000 150,000

Technology IS-Internal Firewalls 101,000

101,000 101,000

BRT Additional BRT Project Funds Expected

2,000,000 2,000,000 180M

BRT Purchase (27) BRT Vehicles 1,879,000

1,879,000 33,336,519

TOTAL 8,153,150 7,667,227 7,450,784 10,877,589 34,148,750

* Project Total includes existing and proposed funding

**Remaining project funds will be programmed at a later date as they are approved.

[172]

Federal, $7,667,227

22%

State, $10,877,589

32%

Local $7,450,784

22% District,

$8,153,150 24%

FY 2017 Adopted Capital Budget by Fund Source

[173]

FY 2016-17 ADOPTED BUDGET FUNDING PRIORITIES FY 2016-17 Final Budget Funding Priorities Fleet Replacement & Equipment ($22.9 million) – This Capital Budget Category consists of revenue and non-revenue vehicle replacements and equipment. Revenue vehicle replacements are the District’s top priority to ensure efficient and effective service to its many riders. FY 2016-17 vehicle procurements include the partial replacement of (10) 45-ft MCI Transbay Coaches with double-decker buses, and the replacement of (15) 40-ft Urban buses with (10) fuel cell buses and (5) battery buses from New Flyer that both received special grant awards. The District also needs to purchase equipment (fareboxes and re-commissioning of Clipper readers) required to outfit the remaining expansion buses required as part of the AC Go service expansion plan. The District will also retrofit older buses with air conditioning units to ensure the comfort of our drivers and riders. Facilities ($5.5 million) – This Capital Budget Category consists of facilities rehabilitations and upgrades at various divisions. The major projects recommended include fully-grant funded upgrades to the hydrogen fueling station at Division 2 to make operations more efficient and funding for design and construction of an additional two operator restroom facilities. The Adopted budget also funds badge access and security equipment at Division 6, access gates at the parking structures at Division 6 and Division 2, design of updated fire alarm systems at two facilities, minor upgrades at the Newark facility, design and construction of one new restroom facility, and assessments of fuel tank farms and the yard drainage issues at 66th Avenue.

Technology ($1.9 million) – This Capital Budget Category consists of important technology projects and Information Services equipment replacement. The largest project re-programs $1 million to the PeopleSoft upgrade project that was removed during the mid-year FY 2015-16 budget adjustment. Remaining projects replace and upgrade aging network and telephone equipment. Bus Rapid Transit ($3.9 million) – This Capital Budget Category programs funding for the East Bay Bus Rapid Transit Project. An additional $2 million in expected Cap & Trade grant funding is added, and $1.879 million in District funds is added to the BRT bus purchase project that will free up the same amount of grant funds that will be used to fund the Bid Package 3 procurement. The majority (92%) of the funding in the FY 2016-17 Capital Budget advances the District’s goal of Providing Quality and Reliable Service. The remainder advances the goals of Creating and Safety Culture (4%) and Utilizing Financial Resources Efficiently and Effectively (4%).

[174]

FUNDING SOURCES

Federal Funding Sources

Fund Source Fund Source Description Amount

FTA Section 5307

A program authorized by Moving Ahead for Progress in the 21st Century (MAP-21), the Urbanized Area Formula Fund Program (49 U.S.C. 5307) makes Federal resources available to urbanized areas and to States for transit capital, operating assistance, and for transportation related planning. The Federal Transit Administration (FTA) administers the program. The Metropolitan Transportation Commission (MTC) programs these funds to the 12 urbanized areas in the region through its Transit Capital Priorities process. MTC’s 15-year Core Capacity Challenge Grant Program, adopted in December 2013 through Resolution 4123, will allow AC Transit access to federal funds for capital projects that achieve regional state of good repair and transit expansion goals including vehicle replacement and expansion, and facility rehabilitation and replacement.

$6,115,616

FTA Section 5312 LoNo

A program authorized by SAFETEA-LU, the Congestion Mitigation and Air Quality Improvement Program (CMAQ) provides funding for capital and operating projects and programs in air quality nonattainment and maintenance areas for ozone, carbon monoxide (CO), and particulate matter, which reduce transportation related emissions.

$1,551,611

Total Federal Funds $7,667,227

State Funding Sources


Air Quality Improvement Program

(AQIP)

Assembly Bill 118 created the Air Quality Improvement Program (AQIP) in the California Air Resources Board (CARB) to fund clean vehicle and equipment projects, air quality research and workforce training. The Legislature has appropriated Greenhouse Gas Reduction Fund (GGRF) monies to fund Low Carbon Transportation Investments through AQIP.

$8,877,589

Cap & Trade – Low Carbon Transit

Operations Program

The Low Carbon Transit Operations Program (LCTOP) is one of several programs funded as part of 2014-15 State of California budget (by Senate Bill 852 and Senate Bill 862) which have a goal of reduced greenhouse gas emissions and achievement of other benefits. Starting in FY 2015-16 5% of the annual GGRF monies will be allocated to the LCTOP.

$2,000,000

Total State Funds $10,877,589

[175]

Local Funding Sources


Transportation For Clean Air

Administered by the Bay Area Air Quality Management District (BAAQMD), the Transportation For Clean Air grants come from a $4 surcharge on motor vehicles registered within the San Francisco Bay Area. The TFCA program funds projects that reduce on-road motor vehicle emissions. Sixty percent of TFCA funds are awarded directly by the BAAQMD through a competitive grant program known as the Regional Fund. The remaining forty percent (40%) of TFCA funds are forwarded to the designated agency within each Bay Area county. In Alameda County, that agency is the Alameda County Transportation Commission (ACTC). In Contra Costa County, that agency is the Contra Costa Transportation Authority (CCTA).

$1,000,000

Bridge Tolls

The bay bridges owned and/or operated by the Bay Area Toll Authority (BATA) generate revenue for transportation purposes from the tolls collected. There are specific funding programs such as Regional Measures 1 and 2, and other funds that are programmed at the discretion of BATA and the Metropolitan Transportation Commission (MTC).

$6,450,784

District Could include in-kind staff time, benefits, and indirect costs, and in some cases, unrestricted operating funds. District funds also include Alameda and Contra Costa property taxes.

$8,153,150

Total Local and Regional Funds $15,603,934

[177]

EXISTING CAPITAL PROGRAM OVERVIEW

Category ID Project Project Manager Approved

Budget

Current

Budget Amount Spent % Spent Status

BRT Various BRT Project Development Wilkins, David 8,635,708 8,635,708 8,635,708 100% Complete

BRT 2001 BRT Right Of Way/TPA Wilkins, David 3,579,419 3,579,419 3,578,569 100%

BRT 2002 BRT Preliminary

Engineering Wilkins, David 5,275,052 5,275,052 5,275,052 100% Complete

BRT 2003 BRT Final Design, Plans &

Spec Wilkins, David 17,548,957 17,548,957 17,529,158 100%

BRT 2004 BRT Construction Wilkins, David 115,873,324 115,873,324 11,625,185 10%

BRT 2005 BRT Vehicles & Equipment Wilkins, David 671,000 671,000 282,301 42%

BRT 2006 BRT Proj Mgt/Constr Mgt Wilkins, David 26,402,712 26,402,712 18,361,116 70%

BRT 2007 BRT Non-Project Costs Wilkins, David 3,677,184 3,677,184 2,049,500 56%

BRT 2054 San Leandro BART

Terminal Callaway, Joe 4,250,026 4,250,026 734,375 17%

Corridor 2042 Line 51 Corridor TPI Buller, Wilmer 11,139,445 11,139,445 10,581,643 95% Complete

Corridor 2070 South County Corridor Line

97 Hass, Michael 5,787,803 5,559,803 22,354 0%

Corridor 2100 Bus TSP Equipment Buller, Wilmer 500,000 500,000 488,702 98%

Corridor 2140 I-80 ICM TSP equipment

for D2 Buller, Wilmer 150,000 150,000 - 0%

Environm

ental 2028 Hazmat Berms & Awnings Ruslen, Dan 554,600 554,600 275 0%

Environm

ental 2091 D4-Environmental Cleanup Ruslen, Dan 200,000 200,000 182,875 91%

[178]


Budget

Current


Environm

ental 2127

DWide Upgrade Abvgrnd

Oil Tnks Ruslen, Dan 1,050,000 1,050,000 21,000 2%

Facilities 1808 D2 Storm Drains Callaway, Joe 1,389,035 1,389,035 184,120 13%

Facilities 1856 State of Good Repair Asset

Mgm Broadbent, Patricia 5,563,195 5,563,195 3,271,694 59%

Facilities 2010 Re-Work GO Office Config Takara, Darrell 200,000 200,000 42,363 21%

Facilities 2011 GO-Fire Code Compliance Michels, Craig 192,359 192,359 192,359 100% Complete

Facilities 2012 Boardroom Audiovisual

Refresh Hienzsch, Magnus 710,000 710,000 246,983 35%

Facilities 2023 D6-Reroof Mack Bldg Hienzsch, Magnus 1,208,000 1,208,000 - 0%

Facilities 2025 D6-Pavement

Rehabilitation Michels, Craig 111,835 111,835 111,835 100% Complete

Facilities 2026 D2- Replace concrete at FI Callaway, Joe 209,000 209,000 802 0%

Facilities 2032 Finance Equipment

Replacement Allen, Claudia 10,000 10,000 - 0%

Facilities 2044 D4 Garage Deck

Repair,Phase I Michels, Craig 532,000 532,000 51,170 10%

Facilities 2056 D2-Trans Bldg Roof

Repl/Equip Callaway, Joe 550,851 550,851 102,846 19%

Facilities 2063 SGR GO Projects Hienzsch, Magnus 131,675 131,675 119,127 90%

Facilities 2064 Richmond Parkway TC

Rehab TBD 3,020,000 786,000 74,778 2%

Facilities 2065 Dist.Wide Pigeon

Abatement

Wrzesinski,

Richard 101,538 101,538 101,538 100% Complete

Facilities 2071 GO-Cust Serv Renovation Hienzsch, Magnus 147,325 147,325 1,013 1%

Facilities 2079 Emergency Facility Repairs Michels, Craig 200,000 200,000 - 0%

[179]


Budget

Current


Facilities 2080 Maintenance Equip

Replacement Llamas, Salvador 196,800 196,800 - 0%

Facilities 2082 Contra Costa College TC

Rehab TBD 825,000 825,000 58,977 7%

Facilities 2089 Bus Washer Rehabs Callaway, Joe 3,000,000 3,000,000 425,622 14%

Facilities 2090 External Painting of

Divisions

Wrzesinski,

Richard 700,000 700,000 - 0%

Facilities 2094 Lift & Hoist Replacement Callaway, Joe 1,500,000 1,500,000 38,380 3%

Facilities 2095 D3 Rehabilitation Hass, Michael 18,000,000 18,000,000 15,347,889 85%

Facilities 2096 OCC Relocation Michels, Craig 2,560,000 2,560,000 992,399 39%

Facilities 2101 D2 Maintenance Bldg

Seismic

Pochiraju,

Ramakrishna 104,149 104,149 103,707 100% Complete

Facilities 2120 Fuel Additive

Store/Dispense Llamas, Salvador 100,000 100,000 - 0%

Facilities 2123 Facilities Seismic

Assessment TBD 1,000,000 1,000,000 17,374 2%

Facilities 2126 GO-Replace Boiler TBD 70,000 70,000 - 0%

Facilities 2128 Operator Facility Upgrades TBD 57,000 57,000 4,163 7%

Facilities 2130 New Operator Restrooms Hass, Michael 250,000 250,000 10,669 4%

Facilities 2132 Ardenwood Parking

Study/Impl Rawlings, Lois 140,000 140,000 - 0%

Facilities 10011 District-wide Elevator

Modern. Michels, Craig 3,055,404 3,055,404 2,997,196 98%

Facilities 10016 D2/D6-Study Parking

Structures Callaway, Joe 74,940 74,940 74,940 100% Complete

[180]


Budget

Current


Facilities 10033 District-Wide

Weatherproofing Hienzsch, Magnus 128,555 128,555 76,742 60%

Facilities 10036 GO Weatherization Hienzsch, Magnus 5,126,244 5,126,244 2,084,138 41%

IS/IT 1829 Internal Text Messaging

Signs Ruslen, Dan 1,299,371 1,299,371 1,299,371 100% Complete

IS/IT 1861 CAD/AVL Real Time Bus

Comm

Lewis-Williams,

Sandra 31,519,641 30,543,924 17,345,286 55%

IS/IT 2029 IS-Claims System Takara, Darrell 143,000 143,000 44,701 31%

IS/IT 2033 NextBus Replacement Sooch, Manjit 310,000 310,000 100,422 32%

IS/IT 2081 IS-Equipment Replacement Takara, Darrell 160,000 160,000 145,841 91%

IS/IT 2105 IS-EMC SAN Replacement Carvalho, Michael 750,000 750,000 699,691 93%

IS/IT 2106 IS-Upgrade PSoft Version

9.2 Sooch, Manjit 470,000 470,000 1,151 0%

IS/IT 2116 IS-Network Core Equip

Upgrade Carvalho, Michael 270,000 270,000 226,275 84%

IS/IT 2117 IS-Network Firewall

Upgrade Carvalho, Michael 95,000 95,000 80,032 84%

IS/IT 2118 IS-Replace Badge readers Carvalho, Michael 150,000 150,000 7,122 5%

IS/IT 2121 IS-Rebuild ACTransit

Website Sooch, Manjit 245,000 245,000 - 0%

IS/IT 2124 IS-Replace Network Fiber Carvalho, Michael 210,000 210,000 27,887 13%

IS/IT 2125 Planning & Budgeting

System Sooch, Manjit 700,000 700,000 - 0%

IS/IT 2129 TEC Auditorium AV

Refresh Takara, Darrell 50,000 50,000 2,900 6%

[181]


Budget

Current


IS/IT 10019 Hastus Integrated

Operations Broadbent, Patricia 3,497,000 3,497,000 2,978,001 85%

Marketing 2055 Spectrum Ridership Growth McCall, Kimberley 2,036,232 2,036,232 1,465,939 72%

Marketing 2109 Mobility Marketing through

211 McCall, Kimberley 300,000 300,000 120,640 40%

Other 2078 Major Corridor Study Cunradi, James 560,000 560,000 540,441 97%

Other 2107 Core Capacity Transit

Study Cunradi, James 50,000 50,000 - 0%

Other Various TJPA Capital Contribution Andrichak, Chris 37,458,346 37,458,346 33,015,227 88%

Safety 2059 D2/OCC Fire Suppression

System Ruslen, Dan 31,250 31,250 - 0%

Safety 2067 Frontline Security Training Jackson, Kerry 260,000 260,000 241,895 93%

Safety 2072 GO Rpl Garage/Parking

Gates Hienzsch, Magnus 196,750 196,750 22,843 12%

Safety 2073 GO, Replace 'Total Doors' Hienzsch, Magnus 68,644 68,644 2,392 3%

Safety 2102 GO-Fire pipe corrosion

repair Michels, Craig 290,000 290,000 - 0%

Safety 2103 TEC Parking Lot Gate Michels, Craig 330,000 330,000 352 0%

Safety 2104 Automated Extnl

Defibrillator Ruslen, Dan 120,000 120,000 93,803 78%

Vehicles 2016 SGR Bus Campaign

Repairs Llamas, Salvador 1,037,500 1,037,500 215,078 21%

Vehicles 2034 Replace Non-Revenue

Vehicles Hoffman, Stuart 450,000 450,000 203,098 45%

Vehicles 2040 Replace Fareboxes Lewis-Williams,

Sandra 11,828,685 12,042,249 11,838,252 100%

[182]


Budget

Current


Vehicles 2050 30' VH Exhaust System

Install Hoffman, Stuart 1,685,803 1,685,803 1,685,710 100%

Vehicles 2068 (27) 60-ft Hybrid Artic

(BRT) Hoffman, Stuart 32,715,519 32,715,519 29,868,794 91%

Vehicles 2108 15 x 40' Expansion Buses Hoffman, Stuart 7,851,967 7,851,967 7,835,445 100%

Vehicles 2112 65 x 40' Urban Buses Hoffman, Stuart 37,226,743 37,226,743 36,977,776 99%

Vehicles 2113 16 x 40' Dumbarton Buses Hoffman, Stuart 10,041,581 10,041,581 8,226,408 82%

Vehicles 2122 10 x 42' Dbl-Deck Diesel

Buses Hoffman, Stuart 8,610,000 4,722,679 - 0%

Vehicles 2131 29 x 60' Artic Diesel Buses Hoffman, Stuart 24,969,000 4,299,828 - 0%

Vehicles 2135 10 x 40' Urban Diesel

Buses Hoffman, Stuart 5,300,000 5,300,000 - 0%

Vehicles 2137 Legacy Model 9 APC

Replacement TBD 100,000 100,000 - 0%

Vehicles 2138 Farebox Equipment Llamas, Salvador 290,000 290,000 - 0%

ZEBA 1701 Oakland Hydrogen Fueling

Facil Callaway, Joe 13,236,271 13,236,271 13,227,492 100%

ZEBA 1704 Marketing and Outreach -

ZEBA Llamas, Salvador 452,962 452,962 358,657 79%

ZEBA 2027 D2-Hydrogen Maintenance

Bay Callaway, Joe 858,388 858,388 157,357 18%

ZEBA 2099 H2 Program Follow-up Andrichak,

Christopher 578,161 578,161 38,418 7%

TOTAL

495,262,949 467,482,301 275,195,332 56%

INTRODUCTION 1 - AC Transit · [13] Consolidated Budget (in US$ thousands) Budget Period Ending...

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