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Intrastat and EC Sales List in Dynamics AX 2009

Intrastat and EC Sales List in Dynamics AX 2009 .................................................................................................................... 1

Prerequisites for transferring transactions into the form ...................................................................................................... 2

Form name: Country/region ........................................................................................................................................... 3

Form name: Company information................................................................................................................................. 3

Form name: Alt. address ................................................................................................................................................. 4

Form name: Customers ................................................................................................................................................... 5

Form name: Vendors ...................................................................................................................................................... 6

Form name: Commodity code ........................................................................................................................................ 7

Form name: Transaction code ........................................................................................................................................ 7

Form name: Transport method ...................................................................................................................................... 7

Form name: Port ............................................................................................................................................................. 8

Form name: Statistics procedure .................................................................................................................................... 8

Form name: Foreign trade parameters........................................................................................................................... 9

Form name: Sales orders .............................................................................................................................................. 12

Form name: Free text invoice ....................................................................................................................................... 14

Form name: Intrastat .................................................................................................................................................... 16

Form name: Selection ................................................................................................................................................... 16

Form name: Intrastat transactions ............................................................................................................................... 17

Form name: EU sales list ............................................................................................................................................... 20

Form name: Transfer invoice to EU sales list ................................................................................................................ 20

Form name: EU Reporting ............................................................................................................................................. 21

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The Intrastat declaration is the compulsory declaration of movements of goods to or from other Member States

of the EU.

The information for the Intrastat form is found in and transferred from the packing slip journals and the

invoice journals in the Accounts receivable, Accounts payable, and Project sections.

Base data for Intrastat includes the Country/region, Commodity codes, Transaction codes, Transport

method, Port, and Statistics procedure forms. In addition to this information, you can also include

information on weight, origin, additional units, and miscellaneous charges on net amount.

In the Intrastat parameters form, you can set up criteria for default values for the Transaction codes,

Transfer, Check setup, Compress, and Number sequences fields.

Prerequisites for transferring transactions into the form

Country/region In the Country/region form, set up the Country/region, ISO, Country/region type and

Intrastat code fields for the relevant countries.

Items

In the Item details form on the Other tab:

Set up the relevant fields in the Foreign trade field group.

Specify the Net weight field on the Setup tab.

Customers and

Vendors

In the Customers form, and in the Vendors form on the Address tab, select

country/region.

Parameters

In the Intrastat parameters form, set up the company accounts specific criteria for default

values for the Transaction code, Transfer, Check setup, Compress, and Number sequences

fields.

When you create a sales order, free text invoice, purchase order, or invoice project, the line transactions must be

transferred into the Intrastat form only if the Country/region type field is EU. The Transaction code field is set

to its default value in the Intrastat parameters form. You can change the default value, and complete other

Intrastat-related fields manually before updating. When the order is packing slip updated or packing slip

invoiced, the packing slip and invoice journals are updated with Intrastat related fields from the order header,

order lines, and the invoiced items. This makes it possible to transfer transactions to the Intrastat form.

If you make triangular deals using direct delivery within the EU, then it is automatically detected as to whether

the transactions should be transferred to the Intrastat form when you click Transfer.

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1. Click Area Page node: Basic Setup Addresses Country/region.

2. Create Country/region codes for each EU cautery you have business with.

Form name: Country/region

3. Click Area Page node: Basic Setup Company Information.

4. Allocate correct Country /region code to main company address and all site addresses.

Form name: Company information

5. Click the Alt. address button.

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Form name: Alt. address

6. Switch to the Address tab on the Alt. address form.

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7. Allocate correct Country /region code all EU customers.

Form name: Customers

8. Switch to the Addresses tab on the Customers form.

9. Allocate correct Country /region code all EU vendors.

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Form name: Vendors

10. Switch to the Addresses tab on the Vendors form.

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11. Click Area Page node: Basic -> Setup -> Foreign trade -> Commodity codes.

Form name: Commodity code

12. Click Area Page node: Basic -> Setup -> Foreign trade -> Transaction codes.

Form name: Transaction code

13. Click Area Page node: Basic -> Setup -> Foreign trade -> Transport method.

Form name: Transport method

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14. Click Area Page node: Basic -> Setup -> Foreign trade -> Port.

Form name: Port

15. Click Area Page node: Basic -> Setup -> Foreign trade -> Statistics procedure.

Form name: Statistics procedure

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16. Click Area Page node: Basic -> Setup -> Foreign trade -> Intrastat parameters.

Form name: Foreign trade parameters

Tab Description

Intrastat When you validate Intrastat lines, select one or more of the check boxes in the Check setup group

to see the values in the Intrastat table.

Spanish intrastat Select the options for Spanish Intrastat.

Agent If you have an Intrastat agent to handle your Intrastat notices, you can enter information about the

agent on the Agent tab.

EU sales list Select whether to report on cash discounts.

Number sequences

Enter the reference and number sequence that is the company's own unique, internal number for

Intrastatreporting. The number is created when transferring information from journals to the EU

Sales List or Intrastat system.

Italian Intrastat View the option for Intrastat statistical value calculation

Button Description

Compress

Open the Compression of Intrastat form, where you can select the fields that have to be identical to

compress several Intrastat order lines into one. You compress Intrastat order lines in the Intrastat

form.

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Field Description

Transaction code

The default value for transaction code on sales orders and purchase orders for EU trade.

Example

If you run a Danish company and you create a sales order for an Austrian customer, the default

value will be proposed on the order header and every order line. However, this value can be

changed before you update the packing slip or invoice.

Credit note The default value for credit note transaction codes on sales orders and purchase orders for EU

trade.

Contact The employee number.

Report level, Export Enter the export report level.

Report level, Import Enter the import report level.

Sales reporting

period Specify the code for the period.

Purchase reporting

period Specify the code for the period.

Weight Enter the highest weight for advanced compression.

Amount Enter the highest amount for advanced compression.

Commodity code Select the commodity code for compression.

Transfer when

meeting criterion for

Select one of the following:

No check – No check will be performed during the transfer to the Intrastat form.

One of the selected – If just one of the selected criteria is true, the transaction will be

transferred to the Intrastat form.

All the selected – All the selected criteria must be true for the transaction to be transferred

to the Intrastat form.

Nonservice items If selected, only transactions of items that have an item type other than Service – that is, items with

an item type of Item or BOM – will be transferred to Intrastat.

Items with

commodity code

If selected, only transactions of items with a specified commodity code will be transferred to

Intrastat.

Items with weight If selected, only transactions of items with a specified weight will be transferred to Intrastat.

Items with

additional units If selected, only transactions of items with specified additional units will be transferred to Intrastat.

Country/region Select the country/region.

State Select if Intrastat transactions should be checked for specification of state.

Weight Select if transactions should be checked for specification of weight. For some commodity codes,

additional units are specified instead of weight.

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Commodity code Select if Intrastat transactions should be checked for specification of commodity code.

Transaction codes Select if Intrastat transactions should be checked for specification of transaction codes.

Additional units Select if Intrastat transactions should be checked for specification of additional units.

Sales reporting

period Select if Intrastat transactions should be checked for specification of port.

Origin Select if Intrastat transactions should be checked for country/region of origin.

Terms of delivery Select if Intrastat transactions should be checked for specification of terms of delivery.

Transport Select if Intrastat transactions should be checked for transport modes.

Statistical value Select this check box to display the statistical value field in the Intrastat form and on reports.

Name The name of the agent.

Street name Enter the street name of the address.

ZIP/postal Code Identify the ZIP/postal Code district.

City The city for the ZIP/postal code.

County Specify the region for the delivery. (In the United States, this is the county.)

State Specify the state for the delivery.

Country/region The unique identification of the country/region that can be attached to, for example, customers and

vendors.

Address Addressee – Enter the address and ZIP/postal code. The rest will be inserted if the postal code is in

the postal code table.

Telephone The telephone number.

Fax The fax number.

Tax exempt number The tax-exempt number for extracting statistics.

Branch/Subsidiary The identification of the branch or subsidiary.

Report cash discount Select if a cash discount should be included in the value when reporting the EU sales list. Do not

select the check box if a cash discount is excluded from the value.

EU Sales List, Tax

calculation

Select how tax calculations are performed on the EU Sales List. All transfers will be performed in

the selected way. This gives you multiple companies on the EU Sales List, each with their own tax

calculation.

Number sequence

code

Select a number sequence associated with the reference.

To define number sequence codes, select Basic > Setup > Number sequences > Number

sequences.

Follow

Select this option only if you want the selected reference to follow the number sequence specified

for another reference.

For more information, see NumberSequenceReference_AllowSameAs_More.

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Intrastat statistical

value calculation

Select the check box to allow Intrastat statistical value calculation for Italy based on the terms of

delivery.

(ITA) This field is available only if the configuration key for Italy is selected.

County of

origin/destination Select the Intrastat origin or destiny county.

Transport Specify the transport method for the current order.

Port Select the port where the current delivery is loaded.

Terms of delivery Select the delivery terms.

Transaction codes Select if Intrastat transactions should be checked for transaction codes.

Pcs. Select if Intrastat transactions should be checked for the number of pieces.

Statistics procedure Select if Intrastat transactions should be checked for the statistical procedure.

County Select if Intrastat transactions should be checked for the county.

17. Click Area Page node: Accounts receivable -> Sales Order Details.

18. Recording Sales

Form name: Sales orders

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19. Switch to the Other tab and fill Foreign Trade section accordantly.

20. Switch to the Other tab at the item level and verify Foreign Trade for each item.

21. Click the Posting -> Packing slip menu button.

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22. Using Free Text Invoice Click Area Page node: Accounts receivable -> Free Text Invoice Details.

Form name: Free text invoice

23. Create a new record in the Free text invoice form.

24. Switch to the Invoice tab on the Free text invoice form and fill Foreign Trade section.

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25. Switch to the Invoice lines tab on the Free text invoice form.

26. Create lines in the Free text invoice form and populate relevant information in Foreign Trade section.

27. Click the Posting -> Free text invoice menu button.

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28. Click Area Page node: Basic -> Periodic -> Foreign trade -> Intrastat.

Use this form to generate and report information about trade among European Union (EU) countries/regions. For

statistical purposes, you do this monthly. Intrastat transactions contain information about the volume and amount of

item movements, and other information.

Form name: Intrastat

29. Click the Transfer UK button.

Form name: Selection

30. Click the OK button.

31. Click the Output -> List UK menu button.

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Form name: Intrastat transactions

Tab Description

Overview tab View a list of Intrastat transactions.

General tab View additional details for the selected Intrastat transaction.

Button Description

Transfer

Transfer transactions from the packing slip journal and the invoice journal into the form for reporting.

In the query, you can delimit the validation. In the Intrastat parameters field on the Transfer button,

you can set up conditions for the transfer.

Validate

Validate transactions. In the query, you can delimit the validation. The result is shown in the Infolog.

You can set up which fields should be validated in the Check setup section of the Foreign trade

parameters form.

List Print the Intrastat list.

Form Print the Intrastat form.

Delete Delete Intrastat transactions when they have been reported and accepted by the authorities. If you

accept the query default, all transactions in the form are deleted.

Regenerate

sequence

numbers

Regenerate sequence numbers if editing has created blanks in sequence numbers for the shipment

batch.

Compress Compress Intrastat transactions before printing. You can set up conditions for the compression in the

Intrastat parameters field.

Error text Display the errors for the actual line. The error icon is shown in the rightmost field of the line.

Output > Diskette Generate a disk for Intrastat.

Update >

Minimum limit

Compress Intrastat transactions before printing according to the settings that are defined on the

Intrastat tab in the Intrastat parameters form.

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Intrastat archive Open the Intrastat archive form.

Field Description

Date Date for the inventory transaction.

Item number Item number for the transaction.

Commodity Item commodity code.

Direction

To declare your acquisitions or arrivals from member states, click Arrival (import).

To declare your supplies or dispatches to member states, click Dispatches (export).

Weight Net weight in total for the item in the transaction. This value is calculated during the update of the

journals based on the net weight that is indicated in the Item form.

Amount Transaction amount in the default currency using the current exchange rate. The transaction value is

based on the net amount in the order line.

Shipment batch Shipment batch number in Intrastat. The number is automatically generated from the number

sequence defined in the Intrastat parameters field.

Sequence number

Sequence number for the item transaction in the shipment batch, for example, when a sales order

contains many items. When manually creating or editing transactions, include all numbers in the

sequence.

Module Qualify account number as customer or vendor during transfer.

Account number Customer or vendor account number.

Invoice Invoice number, if any, from which the current line originates.

Packing slip Packing slip, if any, from which the current line originates.

Tax exempt

number Tax exempt number for extracting statistics.

Correction Select this check box to indicate that the transaction has been corrected. It is then possible to report

corrections to already reported Intrastat transactions.

Compress If the transaction has been compressed when you are running an Intrastat compression by using the

Compress check box, selected automatically.

Consignments Quantity of consignments.

Weight/unit Item net weight per unit in kilograms. This value is updated by the net weight indicated in the Item

form.

Pcs. Number of units in the transaction.

Country/region Unique identification of the country/region.

State State where the item originates from or is delivered to.

County Specify the region for the delivery. (In the United States, this is the county.)

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Country/region of

origin Unique identification of the country/region.

State of origin State of origin for the current item.

Misc. charges

pct. Miscellaneous charges, as a percentage, on the net amount of the transaction.

Misc. charges

amount Miscellaneous charges on the net amount to arrive at gross amount.

Displays the value from the Amount field. You can change this value to exclude any excise taxes.

This field is available only when you select the Statistical value check box in the Foreign trade

parameters form.

Transaction code Transaction code for the Intrastat transaction.

Transport Transportation method for the transaction.

Port Port where the delivery was loaded.

Statistics

procedure Code for the statistical procedure that is used with the transaction.

Direction code Supplemental code for direction.

Container If selected, the delivery was transported by container.

Delivery terms Delivery terms for the transaction.

Additional units For some tariff numbers, several additional units must be reported. You do this by completing this

field before reporting.

Month Month of the year.

Quarter Quarter used when completing official reports.

Years Calendar year.

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32. Click Area Page node: Basic -> Periodic -> Foreign trade -> EU sales list.

Use this form to report on EU sales to Customs and Excise for VAT declaration purposes. The information is

retrieved from updated sales and project invoices and can, if necessary, be corrected before reporting.

Form name: EU sales list

33. Click the Transfer button.

Form name: Transfer invoice to EU sales list

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34. Click the Output -> Print UK menu button.

Form name: EU Reporting

Tab Description

Overview tab View data related to EU sales.

Other Choose whether to report corrections.

Button Description

Transfer Transfer transactions from sales and project invoices into the form for reporting.

Validate Validate transactions. In the query you can delimit the validation. The result is shown in the Infolog.

Error text Display the errors for the actual line. The error icon is shown in the rightmost field on the line.

Totals Check invoice totals for the actual line.

Output

Open a menu with the following items:

Print UK – Print the EU sales list in the format required for the United Kingdom.

Mark

Open a menu with the following items:

Mark as included – Mark reported and closed transactions as included, for example if you

want to make a correction to an earlier reported transaction. If you accept the query default,

all reported and closed transactions are marked as included, but you can set up criteria for any

field in the query.

Mark as reported – Compress Intrastat transactions before printing. In the [EMenuItem:

Display, intrastatparameters] form, you can set up conditions for the compression.

Mark as closed – Regenerate sequence numbers if editing has created "holes" in sequence

numbers for the shipment batch.

Delete Delete transactions. If you accept the query default, all transactions in the form are deleted.

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Field Description

Dispatch Automatically allocated dispatch number.

Number Automatically allocated sequence number for the item transaction in the dispatch.

Customer

account The customer account number is taken from the sales order relevant to the EU sale.

Country/region Unique identification of the country/region, that can be attached to another form, for example, the

Customers or Vendors form.

Tax exempt

number

The tax exempt number is a European tax identification number that only European Union

companies have, and need to provide to avoid added taxation. The EU sales list field retrieves the

tax exempt number from the Sales order field.

Invoice Date Invoice date. A change in the date to another quarter or year is automatically reflected in the Quarter

and Year fields.

Invoice Number of the current invoice received by the customer.

Value Invoice amount recalculated in the default currency.

List code

Indication of the list code for the current invoice. This is decisive for reporting to the list system, and

offers the options:

Not included

EU trade

Production on toll

Triangular/EU trade

Triangular/Prod. on toll

Quarter Quarter used when filling in official reports.

Years Calendar year.

Corrected Select if manual changes have been made to the information on the current invoice and you want

these reported as corrections.