INSTRUCTIONS OF E-MAIL USING

Review of the program interface. Line of tasks.

Line of commands

Tabs of the line of commands

Minimize the line of commands To maximize Ctrl+F1

Review of the program interface. Navigation area.

Navigation area

Block of module choice

Module calendar

Calendar withopportunity of navigation

by month

Block withlist of calendars

Module of task

Possibility to add other modules andbuttons to navigation area

Possibility to change priority of modules location

To minimize the

navigation area

Block with elected folders

List of e-mail folders

Review of the program interface. Access panel .

Button for management of the windowButtons for e-mail

sending and receiving

Buttons of canceling and repeating of the last actions

Addiction of new functions

On the left there are all available buttons

that you can select

On the right there is a listof all already selected commands

Access panel can be placed under theline of tasks

Review of the program interface. Status bar.

Zoom slider

Toggle button in read mode

Button «Usual»

Review of the program interface. Tab «File»

Navigation panel

Function selection panel

Work with mail. Functions of bar «Main».

Call the window to

right a new e-mail message

Opens a list of creation of different events and

new notes

Delete of mail or selected

document

Delete of current

conversation

Delete of folder and subfolders

Delete of contact from address

book

Allow to reply to or forward an email with a single click

«reply to a meeting request», represents a

single dialogue to create meetings and appointment

To apply the algorithm of action given

earlier

Allows to move a selected

messages in messenger to

different folders or to create a note in OneNote

2010

Allows to mark

messages as read or unread

Search bar allows to search for contacts in

address book

E-mail filter by several

parameters

Work with mail. Functions of bar «Send and receive».

Simultaneously receive and send all messages to

be send

Check for emails in folder

Send all unsent mail

Check mail function at the certain account

Show loading indicator and unload mail from

the mail service

Access to download of headings and

work with them

You can disconnect from server and do not

receive a new letter, and all newly created

messages sent the next time to you

Work with mail. Function of bar «Folder».

Create a new

folder

Create a search folder that you

can automatically search for messages

according to certain criteria

Permanently deleting,

messages will be removed in fact but not to move to deleted items

folder

Contains functions to change name of a

folder, copy, move and delete

You can select the point «mark all messages as

read», to clean up folders, to delete

messages from a and permanently delete

Adds the selected folder in

to block добавляет «Favorites»

located in the left navigation

area

Setting of storing of

selected folder

Work with mail. Functions of bar «View».

You can set display options for selected

folders or the programs as a whole. Clicking on

the button «change view» you can select from the

appeared list of four prefabricated variants or

set your own view of folder. For shifting to individual setting you

have to select «manage of views».

allows you to open the

window of reminders, the new program

window, or close all additional windows of

program

Setting of interviews

display

Allows you to manage the settings for sorting emails. To select order of sorting

to click the button «Arranged by» and select

from the given list the variant of sorting, fro

example by the presence of attachments. There is

the button for reverse sort and button for addition and deleting of separate

columns.

Regulates the setting up of interface of areas and

blocks, here you can set up

display options of navigation,

reading area and also to do

list

Setting up of display option

for users

Creation of a new message

Enter the recipient's email addressAddress to send the copy of a message

Provides a space for you to type text messages

Module «Calendar». Creation of a meeting

INDICATE A PLACE OF A MEETING

INDICATE A PLACE OF A MEETING

SPESIFY THE TIME AND DATE OF A MEETING, ITS BEGINNING AND TERMINATIOM

TO MAKE A MARK IF A MEETING WILLCONTINUE THE WHOLE DAY

VIEWING OPTIONS

REPEAT EVENTS IF THE EVENTOR MEETING TAKE PLACE WITHTHE GIVEN PERIODICITY

REMINDER ABOUT AN EVENT

Categories of importance and color marks TO SEND INVITATION TO OTHER PARTICIPANTS OF A MEETING

ONE MORE LINE WILL APEEAR.THIS LINE FOR INDICATION OF

EMAIL ADDRESSES OF PARTICIPANTS

«Contacts». Interface under the work with module.

TO CHANGE VARIANT OF ADDRESS DESK VIEWING

UNDER THIS OPTION, ALL CONTACT INFORMATIONWOULD BE GROUPEDIN THE FORM OF A BUSINESS CARDWITH THE IMAGE OF A CONTACT

UNDER THIS OPTION,THE INFORMATION WILL BEARE GROUPED IN THE FORM OFBUSINESS CARD,BUT WITHOUT IMAGESCONTACT

NFORMATION ON CONTACTSWILL BE PROVIDEDAS A LIST

YOU CAN INDEPENDENTLYSORT CONTACTSADDING OR REMOVINGSORT FIELDSAND DISPLAY

«Contacts». Creation of a new contact.

CLICKING ON THE ICON IN THE FORM OF A PHOTO, YOU CAN SET A VIOLENT

IMAGE FOR THE CONTACT BY SELECTING IT ON THE HARD DRIVE.

THE IMAGE WILL AUTOMATICALLY BE REDUCED TO THE RIGHT SIZE

TO ADD MORE THAN ONE PHONE NUMBER OR E-

MAIL ADDRESS

HERE YOU CAN SPECIFY ARBITRARY INFORMATION

ABOUT A CONTACT

SOMETIMES YOU SHOULD SELECT ANY CONTACTS. TO DO THIS, YOU CANASSIGN A COLOR CATEGORY TO A CONTACT

ONCE ALL FIELDS ARE FILLED OUT, CLICK ON THE BUTTON "SAVE" AND "CLOSE". NOW A NEW CONTACT IS

CREATED AND IT WILL BE SHOWN IN THE CONTACTS LIST.

«Contacts». Adding of a contact to your address book from the global address list

TO ADD A CONTACT TO YOUR ADDRESS BOOK, FROM THE GLOBAL ADDRESS LIST, YOU MUST

CLICK THE "ADDRESS BOOK" ON THE LINE OF TASKS AT THE TAB «MAIN»

IN THE WINDOW THAT WILL OPEN, IN THE "ADDRESS BOOK« YOU MUST SELECT

"GLOBAL ADDRESS LIST" FROM THE DROP-DOWN MENU

SELECT ONE OR MORE CONTACTS, CLICK THE RIGHT MOUSE BUTTON ON THE SELECTED

CONTACTS, AND CHOOSE « ADD CONTACTS». AFTER THIS THE WINDOW FOR CONTACT

SAVING WILL OPEN. IF THERE IS A NEED, THEN FILL IN THE CONTACT INFORMATION SUCH AS TELEPHONE NUMBER. The PHONE NUMBER MUST BE ENTERED +7 (*) * * * * * * *. WHEN ALL CHANGES HAVE BEEN MADE, CLICK "SAVE

AND CLOSE"

«Contacts». Creation of a group of contacts.

ENTER NAME OF A GROUP

TO ADD MEMBERS TO THIS GROUP ON THE LINE OF THE TASKS IN A GROUP «PARTICIPANTS» YOU HAVE TO CLICK «ADD PARTICIPANTS»

AND FROM THE DROP-DOWN LIST SELECT «FROM OUTLOOK CONTACTS». IN THE WINDOW THAT APPEARS, DOUBLE-CLICK TO ADD

A CONTACT, CLICK ON IT WITH THE LEFT MOUSE BUTTON. IN THE LOWER PART OF THE WINDOW IN THE «PARTICIPANTS" FIELD WILL BE

SHOWN A LIST OF ALREADY ADDED CONTACTS

YOU CAN ASSIGN TAGS TO THIS GROUP BY SELECTING

FROM THE OPTIONS PRESENTED

«Tasks». Interface under the work with module.

CHANGE THE APPEARANCE OF THE TO-DO LIST

VIEW MORE INFORMATION ON

THE CASES AND TERMS AND

RELATED MATERIALS

LIST CONTAINING ONLY SIMPLE STRING INFORMATION, CATEGORIES AND LOCATION

STANDARD REGIME OF TO-DO LIST VIEWING

«Tasks». Creation of a new task.IN THE «TO-DO LIST» FIELD, YOU

MUST ENTER NEW TASK NAME IN THE TEXT ENTRY BOX AND PRESS

ENTER ON YOUR KEYBOARD

SHOWS EITHER A TASK IS COMPLETED, EXECUTING OR WILL OCCUR IN THE

FUTURE

NAME OF TASK

HIGH, NORMAL OR LOW

INDICATE THE DATE

IF YOU HAVE SELECTED THE ITEM, THEN SELECT THE DATE AND TIME FOR THE REMINDER

HERE YOU CAN ENTER A DESCRIPTION OF THE TASK

YOU CAN ASSIGN TASKS TO DIFFERENT COLOR CATEGORIES

AND TAGS

«Tasks». Assign a task to other person and report about execution.

TO ASSIGN THE TASK TO ANOTHER PERSON, CLICK ON "ASSIGN TASK“ IN THE PREPARATION TASKS WINDOW. THIS BUTTON IS

LOCATED UNDER THE "MANAGE TASK FUNCTIONS».

SELECT FROM THE CONTACTS LIST THE EMAIL ADDRESS EXACTLY THE

SAME AS THE USUAL LETTER

YOU CAN ALSO POINT OUT ITEMS ON THE SEND ME A STATUS REPORT TASK COMPLETION TO

MONITOR PROGRESS AND COMPLETION

SELECTING THE REPEAT FUNCTION, YOU CAN ASSIGN A RECURRING

TASK, AND AUTOMATIC SENDING OF MESSAGES. THIS IS USEFUL IF YOU

NEED TO, FOR EXAMPLE, RECEIVE A REPORT ON THE LAST FRIDAY OF

EVERY MONTH

ONCE YOU HAVE FILLED ALL FIELDS, CLICK «SEND», AS WHEN SENDING

ORDINARY ELECTRONIC LETTER. THE RECIPIENT WILL RECEIVE AN EMAIL

WITH THE TASK AND WILL BE ABLE TO ADD IT TO YOUR TASK LIST

«Tasks». Report about execution.TASK MANAGEMENT FUNCTIONS WITHIN THE GROUP, CLICK ON THE BUTTON "SEND TASK STATUS REPORT" WILL THEN SEND A

REPORT WINDOW

IF THE TASK WAS ASSIGNED TO YOU BY THE MANAGER, FIELD «TO» WILL BE IALREADY

FILLED IN, IF NOT SELECT FROM YOUR ADDRESS BOOK TO SEND REPORT

THE TEXT OF MESSAGE WILL BE GENERATED AUTOMATICALLY, BASED ON THE TASK AND ITS

IMPLEMENTATION. YOU CAN ADD YOUR COMMENT TO ANY LINE

AFTER FILLING OUT ALL OF THE ITEMS, CLICK ON THE BUTTON

"SEND", AS IN THE ADMINISTRATION OF ORDINARY

E-MAIL MESSAGES

Parameters Outlook® – General.TO SET UP THE PARAMETERS OF THE MAIL PROGRAM OUTLOOK® 2010, YOU MUST

SELECT THE TAB «FILE» ON THE LINE OF TASKS IN THE OPENED MENU AND SHIFT TO POINT «

PARAMETERS». OPENED WINDOW OF PARAMETERS SETTING UP IS DEVIDED IN TO

TWO PARTS. THE LEFT PART CONSISTS OF LIST OF GROUPS OF PARAMETERS, AND THE RIGHT

ONE DISCLOSES ONE OR ANOTHER GROUP

IF YOU SWITHC ON THE POINT «TO SHOW MINI TOOL BAR UNDER SELECTION» YOU WILL BE

ABLE TO VERY QUICKLY START TO TEXT FORMATING WITHOUT GOING TO MAIN MENU OF THE PROGRAMM OR LINE OF TASKS. AFTER SELECTING THE TEXT, IT WILL APPEAR A MINI

TOOLBAR THAT CONTAINS THE BASIC ELEMENTS FOR WORKING WITH TEXT.

SELECTING «TO SWITCH ON DINAMIC REVIEW», YOU WILL BE ABLE TO REVIEW

MANY EFFECTS, APPLIED TO TEXT OR IMAGES WITHOUT ACTUALLY APPLYING

THEM.

CHOOSE A COLOR SCHEME AS IN PREVIOUS VERSIONS OF MICROSOFT

® OFFICE ® PACKAGE, LIMITED TO THREE COLOURS-BLACK, SILVER AND

BLUE. SELECT A COLOR SCHEME FROM THE DROP-DOWN LIST.

NOTETHIS COLOR SCHEME WILL ALSO BE USED IN OTHER MICROSOFT

PROGRAMMS 2010.

IN GROUP «PERSONAL SETTINGS OF MICROSOFT® OFFICE», YOU CAN

INDICATE PESONAL DATA AND YOUR INITIALS. THESE DATA WILL BE USED IN THE FIELD «FROM» IN OUTGOING

MAIL.

IN THE GROUP «PARAMETERS OF START», YOU CAN SELECT «MAKE

OUTLOOK THE DEFAULT PROGRAM FOR E-MAIL, CONTACTS AND

CALENDAR». IT WILL ALLOW TO OPEN OUTLOOK® AFTER CLICKING ON MAIL

TO ON WEB PAGES.

Parameters of Outlook® – MailIN THE GROUP OF FUNCTIONS «CREATION OF MESSAGES», YOU CAN SET UP

PARAMETERS OF AUTOCHANGE AND OTHER POSSIBILITIES OF TEXT EDITOR BY CLICKING ON THE BUTTON «PARAMETERS OF EDITOR»,

SPECIFY THE DEFAULT MESSAGE FORMAT, BY SELECTING FROM THE DROP-DOWN LIST. AVAILABLE FORMATS HTML, RTF AND PLAIN TEXT

IN GROUP FUNCTIONS «SPELLING», YOU CAN ENABLE SCREEN MESSAGES BEFORE SENDING IT BY SELECTING THE "ALWAYS CHECK SPELLING BEFORE SENDING"

SPECIFY THE TEXT TO PASS THE ORIGINAL MESSAGE WHEN REPLYING OR FORWARDING

IN GROUP «SIGNATURE» , YOU CAN ADD A SIGNATURE TO YOUR EMAILS USING THE «SIGNATURES AND STATIONERY»

CLICK «STATIONERY AND FONTS», YOU CAN MAKE A CUSTOM TEMPLATE FOR YOUR EMAILS, WHICH WILL DIFFER IN COLOR AND FONT.

.

A GROUP OF FUNCTIONS "THE OUTLOOK AREAS" WILL HELP YOU TO CUSTOMIZE THE WAY MARK A READ RECEIPT MESSAGES. BY CLICKING ON THE "READING PANE", YOU

CAN CHANGE THE DEFAULT MEANINGS.

IN THE «GET MESSAGE « SELECT THE ITEMS THAT YOU WANT TO HEAR SOUND

SELECTING « DESKTOP ALERT SETTINGS», YOU CAN SPECIFY THE APPEARANCE AND DURATION OF NOTIFICATIONS THAT APPEAR ON THE DESKTOP.

THE GROUP «CLEAR CONVERSATION» HELPS SORT MAIL MORE FLEXIBLY. SELECT FROM THE LIST OF ITEMS THAT WILL HELP YOU NOT TO LOSE IMPORTANT EMAILS. FOR EXAMPLE, YOU CAN CHOOSE «NOT TO MOVE MESSAGES WITH FLAGS» AND THE MESSAGE IS NOT DELETED EVEN IF YOU DELETE ALL MESSAGES FROM A FOLDER.

ДАЛЕЕ

Parameters of Outlook® – Mail

IN THE GROUP «REPLIES AND FORWARDING», YOU CAN CONFIGURE SETTINGS FOR SENDING E-MAIL, AS WELL AS OPTIONS TO ADD ORIGINAL MESSAGE TEXT IN REPLY OR

FORWARD.

IN THE GROUP «SAVE MESSAGES», YOU CAN SET UP AUTOMATIC SAVING, TYPING IN THE DRAFT. THIS WILL HELP YOU KEEP THE IMPORTANT LETTER EVEN IF THE COMPUTER FAILS. TO DO THIS, SELECT THE SAVE INTERVAL. HERE YOU CAN CONFIGURE THE GROUPING MESSAGES BY SELECTING

THE "WHEN REPLYING TO A MESSAGE FROM A FOLDER OTHER THAN THE INBOX, SAVE A RESPONSE IN THE SAME

FOLDER.

"SEND A MESSAGE" GROUP CONSISTS OF CONFIGURING THE DEFAULT MESSAGE SEVERITY LEVEL, AS WELL AS CONFIGURE FAST SENDING AND MAILING THE CHECK NAMES. TO SEND MESSAGES USING THE KEYBOARD

SHORTCUTS, SELECT "USE CTRL + ENTER TO SEND THE MESSAGE.

ДАЛЕЕ

НАЗАД

Parameters of Outlook® – Mail

IN THE GROUP « TRACKING» YOU CAN CONFIGURE THE RECEIPT OF A LETTER, HOWEVER, NOT ALL MAIL SERVERS SUPPORT THIS FEATURE.

IN THE GROUP "MESSAGE FORMAT", YOU CAN CONFIGURE THE DISPLAY OF HTML EMAILS THAT USE CSS (CASCADING STYLE SHEETS) FOR DISPLAY. CLICKING THE "REMOVE EXTRA LINE BREAKS IN PLAIN TEXT MESSAGES,

YOU CAN VIEW THE MESSAGE TRANSFER MARKS OVERLOADED WITHOUT UNNECESSARY PARAGRAPHS.

A GROUP OF FUNCTIONS "OTHERS" ALLOWS YOU TO CONFIGURE ADVANCED OPTIONS WHEN WORKING WITH E-MAIL.

НАЗАД

Parameters Outlook® – Calendar.

IN THE GROUP OF FUNCTIONS "WORKING TIME", YOU CAN SPECIFY THE HOURS AND DAYS OF THE WEEK THAT THE MODULE WILL TAKE WORK. THIS WILL HELP BETTER SORTING OF TASKS AND ALLOCATE THE

CORRECT COLOR WORKING HOURS. HERE YOU CAN SPECIFY THE FIRST DAY OF THE WEEK AND THE FIRST WEEK OF THE YEAR.

A GROUP OF FUNCTIONS "CALENDAR SETTINGS" ALLOWS YOU TO CONFIGURE GENERAL OPTIONS FOR THE MODULE. HERE YOU CAN SPECIFY THE TIME INTERVAL FOR NOTIFICATIONS, ADD HOLIDAYS TO YOUR CALENDAR, ADD AN ADDITIONAL CALENDAR, ADOPTED IN OUR COUNTRY, AS WELL AS CONFIGURE

NOTIFICATION ICON APPEAR.

IN THE GROUP OF FUNCTIONS "DISPLAY OPTIONS" YOU CAN CONFIGURE A VARIETY OF COLOR SCHEMES THAT WILL BE USED BY THE CALENDAR. IT IS POSSIBLE TO CHOOSE FROM THE COLOR PALETTE AND ADJUST

THE FONT.

IN SET UP «TIME ZONE»IS AUTOMATICALLY SET ACCORDING TO THE SETTINGS OF YOUR OPERATING SYSTEM, BUT YOU CAN CHANGE THE TIME ZONE BY SELECTING A MEANING FROM THE DROP-DOWN LIST.

IN THE GROUP OF FUNCTIONS «SCHEDULING ASSISTANT» THE « DISPLAY CONFIGURATION DETAILS IN TOOLTIPS» OR «IN GRID PLANNING» ARE AVAILABLE. SELECT THE REQUIRED ITEMS.

Parameters of Outlook® – Contacts.

IN GROUP OF FUNCTIONS «NAMES AND STORAGE», YOU CAN SPECIFY THE ORDER IN WHICH TO SORT THE CONTACTS IN YOUR ADDRESS BOOK. AVAILABLE SETTINGS FOR THE NEW CONTACTS AND SORT ORDER WHEN YOU SAVE. HERE YOU CAN SET THE CHECK FOR

DUPLICATES. THIS WILL GET RID OF DUPLICATE ENTRIES IN THE ADDRESS BOOK.

IN SECTION «LINKAGE» YOU CAN MARK THE ITEM "SHOW CONTACTS CONNECTED WITH THE CURRENT ITEM». THIS WILL ALLOW TO CHOOSE ADDITIONAL RECIPIENTS, FOR

EXAMPLE, WHEN SENDING A LETTER TO THE ORGANIZATION. SELECTING THE "SHOW ADDITIONAL INDEX» YOU CAN CHOOSE TO VIEW THE SECOND LIST OF INDEXING, WHICH

WILL ALLOW YOU TO QUICKLY JUMP TO CONTACTS IN THE SEARCH.

IN THE GROUP OF FUNCTIONS "NETWORK STATUS AND PHOTOS» YOU CAN DISPLAY PHOTOS IF THEY ARE AVAILABLE. THIS WOULD ALLOW THE UTILITY TO AUTOMATICALLY

LOAD IMAGES, IF THEY ARE IN YOUR ACCOUNT DATA.

IN THE SETTINGS OF «SUGGESTED CONTACTS» YOU CAN MENTION THE POINT «AUTOMATICALLY CREATE CONTACTS OF OUTLOOK® FOR RECIPIENTS NOT INCLUDED TO

ADDRESS BOOK». IT WILL MAKE EASY THE FURTHER DISPATCH OF MAIL AND WILL RELEASE FROM NEED TO ADD CONTACTS TO THEADDRESS BOOK.

SELECTING THE "SHOW ADDITIONAL INDEX» YOU CAN CHOOSE TO VIEW THE SECOND LIST OF INDEXING, WHICH WILL ALLOW YOU MORE QUICKLY GO TO THE

SELECTION OF CONTACTS WHEN SEARCHING.

Parameters of Outlook® – Tasks.

IN THE GROUP OF FUNCTIONS "TASK SETTINGS" YOU CAN SET AUTOMATIC REMINDERS ABOUT TASKS THAT ARE ASSIGNED TO A SPECIFIC DAY WITHOUT INDICATING EXACTLY THE TIME

FOR A SPECIFIC HOUR. THESE REMINDERS WILL BE SET AUTOMATICALLY AT THE BEGINNING OF THE WORKING DAY,

WHICH YOU INDICATED IN THE CALENDAR MODULE SETTINGS. CLICK THE "ADD TO TASK LIST UPDATED

COPIES OF ASSIGNED TASKS» WILL ALLOW YOU NOT MISS CHANGED JOBS. THEY WILL BE

AUTOMATICALLY ADDED.

SELECTING "SEND A STATUS REPORT AFTER ASSIGNED TASK COMPLETED» , YOU WILL RECEIVE A REPORT ON THE COMPLETED TASKS IN THE TASK LIST.

HERE YOU CAN SPECIFY DIFFERENT COLORS FOR THE SORT OF OVERDUE AND

COMPLETED TASKS. TO DO THIS, CLICK ON THE APPROPRIATE ICON, AND THEN SELECT A COLOR FROM THE LIST THAT APPEARS. BY

CLICKING ON A TASK, YOU CAN SET UP IN THE RELEVANT PARAGRAPH.

THIS SETTING WILL AFFECT ON THE NUMBER OF TASKS THAT YOU CAN

INSTALL ON A SPECIFIC DAY OR WEEK