Institutionalization of theInstitutionalization of theIQACIQAC

Dr. B. D. BholeFormer Head of Microbiology Dept. & IQAC Coordinator,Abasaheb Garware College, Pune,bdbhole@gmail.com9970302467

Dr. B. D. BholeFormer Head of Microbiology Dept. & IQAC Coordinator,Abasaheb Garware College, Pune,bdbhole@gmail.com9970302467

What is Institutionalization?What is Institutionalization?What is Institutionalization?What is Institutionalization?

.. the action ofestablishing something asa convention or norm inan organization or culture.

.. the action ofestablishing something asa convention or norm inan organization or culture.

2

.. the action ofestablishing something asa convention or norm inan organization or culture.

.. the action ofestablishing something asa convention or norm inan organization or culture.

IQACIQAC3

IQACIQACInternal Quality Assurance CellInternal Quality Assurance Cell

4

5

VerificationPositive declarationProduct works as per

the expectations.Defines :Standards and

methodologies tofollowed in order tomeet the customerrequirements.

VerificationPositive declarationProduct works as per

the expectations.Defines :Standards and

methodologies tofollowed in order tomeet the customerrequirements.

6

VerificationPositive declarationProduct works as per

the expectations.Defines :Standards and

methodologies tofollowed in order tomeet the customerrequirements.

VerificationPositive declarationProduct works as per

the expectations.Defines :Standards and

methodologies tofollowed in order tomeet the customerrequirements.

Validation Focuses on identifying a

defect.Ensures: All methods and processes

are followed correctly.Continuous 24 x 7 activity

Validation Focuses on identifying a

defect.Ensures: All methods and processes

are followed correctly.Continuous 24 x 7 activity

Are StudentsAre StudentsProducts orProducts orCustomers?Customers?

Are StudentsAre StudentsProducts orProducts orCustomers?Customers?

7

Are StudentsAre StudentsProducts orProducts orCustomers?Customers?

Are StudentsAre StudentsProducts orProducts orCustomers?Customers?

•• Active IngredientActive Ingredient == Subject Knowledge and Skills•• Fillers / BuffersFillers / Buffers == Humanity attributes; Social Skills; Citizenship•• PackagingPackaging == Making it look good; Durability; External influence

Satisfaction IndexSatisfaction Index

Research, Star, CPE statusResearch, Star, CPE status

FeedbackFeedbackImplement

PedagogyCompetencyNetworkingAdministration

PedagogyCompetencyNetworkingAdministration

Plan, procure, utilize

IQASIQAS

TrainingSOPsPortfolio Management

TrainingSOPsPortfolio Management

Feedback

Paperless Office‘Library’Communication(internal & external)

Paperless Office‘Library’Communication(internal & external)

IQASIQAS

8

IQAC

9Committee Leader

Whom to include in the IQAC

• The Principal and the IQAC coordinator should choose theteam wisely.

• Alumni should preferably be well settled and available• Social field person could be from NGO or from News paper

editor or some top person.• These people should be able to relate situations to the kind of

students we cater.• Choose teachers carefully:• At least one should be a technology wizard and should know

Excel and computers in general well.• At least one should be good in communication with staff.• One should be a staff with good english.• Student representative could be a good data entry and

maintenance operator. Alternately a young staff with excellenttyping skills.

• There should be at least 40 to 50% representation of women.10

• The Principal and the IQAC coordinator should choose theteam wisely.

• Alumni should preferably be well settled and available• Social field person could be from NGO or from News paper

editor or some top person.• These people should be able to relate situations to the kind of

students we cater.• Choose teachers carefully:• At least one should be a technology wizard and should know

Excel and computers in general well.• At least one should be good in communication with staff.• One should be a staff with good english.• Student representative could be a good data entry and

maintenance operator. Alternately a young staff with excellenttyping skills.

• There should be at least 40 to 50% representation of women.

IQAC

11

…………..

IQAC

12

Participative Management & Distributed LeadershipParticipative Management & Distributed Leadership

PLACEMENTPLACEMENT GRIEVANCE REDRESSALGRIEVANCE REDRESSAL

PURCHASEPURCHASE

COLLEGE PUBLICATIONSCOLLEGE PUBLICATIONS

RESEARCHRESEARCHLIBRARYLIBRARYADVISORYADVISORY

DOCUMENTATIONDOCUMENTATION

CAS / APICAS / API

13

How does the IQAC work?How does the IQAC work?

14

IQAC Working

• Understanding the college,its staff, students,stakeholders, andcoordinating them forimproving quality.

• It is a recommendatory bodyto the Principal andManagement

• It ensures the internalizationof Quality Culture.

IQAC Work

• Documentation.• AQAR & NAAC reports.• Focuses on teaching,

learning, research andadministration.

15

• Understanding the college,its staff, students,stakeholders, andcoordinating them forimproving quality.

• It is a recommendatory bodyto the Principal andManagement

• It ensures the internalizationof Quality Culture.

• Documentation.• AQAR & NAAC reports.• Focuses on teaching,

learning, research andadministration.

Benchmarking: Procedures and Processes inacademics and administration.

Creating conducive environment for learning. Faculty: Maturation, Knowledge & Technology use. Participatory T & L processes. Feedback : all stakeholders on quality processes Documentation Coordination: Quality Initiatives & Best Practices. MIS for institutional quality AQAR & NAAC reports

FUNCTIONSOF THE

IQAC

FUNCTIONSOF THE

IQAC

16

Benchmarking: Procedures and Processes inacademics and administration.

Creating conducive environment for learning. Faculty: Maturation, Knowledge & Technology use. Participatory T & L processes. Feedback : all stakeholders on quality processes Documentation Coordination: Quality Initiatives & Best Practices. MIS for institutional quality AQAR & NAAC reports

IQAC AT WORK

Periodic Assessments and Audits. Keeping Targets. Accountability and Collaboration. Promoting Value Framework.

17

Periodic Assessments and Audits. Keeping Targets. Accountability and Collaboration. Promoting Value Framework.

Assessments and Audits

18

Keeping TargetsStimulating Academic & Administrative

Environment

19

Accountability & Collaboration• Encourage self evaluation, accountability, autonomy and

innovations.• To collaborate stake holders related to higher education

20

Promoting a Value Framework

21

Global Competencies

22

23

Bench marking with Ethics & Valuesnot competition

Bench marking with Ethics & Valuesnot competition

24

Ethicality & BenchmarkingEthicality & Benchmarking

Mission, Vision, Values

Integrated governance

Division of work

Compliances

Ethics

Core values

Demonstrate leadership

Code of conduct

Accountability

Openness to sort out

issues

Measuring performance

& results

Updating of policies,

processes &

procedures

Comprehensive

training.

Audits & compliances

Plagiarism checks

25

Mission, Vision, Values

Integrated governance

Division of work

Compliances

Ethics

Core values

Demonstrate leadership

Code of conduct

Accountability

Openness to sort out

issues

Measuring performance

& results

Updating of policies,

processes &

procedures

Comprehensive

training.

Audits & compliances

Plagiarism checks

Benchmarking TipsBenchmarking TipsBenchmarking is… Intentional & Deliberate Planned & Action-oriented Results in change -adapt and adopt for improvement

Ongoing and continuous Benchmarking Tips Commit adequate time and resources to plan and execute Involve the right people. Select good benchmarking partners Don’t limit to organizations that you consider to be superior or

those that appear to be most similar. Collect relevant data Keep an open mind 26

Benchmarking is… Intentional & Deliberate Planned & Action-oriented Results in change -adapt and adopt for improvement

Ongoing and continuous Benchmarking Tips Commit adequate time and resources to plan and execute Involve the right people. Select good benchmarking partners Don’t limit to organizations that you consider to be superior or

those that appear to be most similar. Collect relevant data Keep an open mind

27

PromotingPromoting thetheConstructivist ApproachConstructivist Approachin Teachingin Teaching--Learning andLearning and

EvaluationEvaluation

28

PromotingPromoting thetheConstructivist ApproachConstructivist Approachin Teachingin Teaching--Learning andLearning and

EvaluationEvaluation

• The teacher needstraining because studenthas some experiences.

• Hence new methods ofteaching.

29

TL&E: A Constructivist Approach• Promoting newteachingmethodologies• Updating teachersthrough FDP’s,Trainings, Lectures,exchange programs,researchpromotions• Innovations inteaching, learning

Feedbacks fromstudents onteaching &learning Resourcegeneration in thelibraries by theteachers Focusing on thedeliverymechanism ofteachers.

• Promoting campsfor creation of newquestions.• Promoting learnercentricenvironments• Creating creativesituations forteachers to focus onT& L

30

• Promoting newteachingmethodologies• Updating teachersthrough FDP’s,Trainings, Lectures,exchange programs,researchpromotions• Innovations inteaching, learning

Feedbacks fromstudents onteaching &learning Resourcegeneration in thelibraries by theteachers Focusing on thedeliverymechanism ofteachers.

• Promoting campsfor creation of newquestions.• Promoting learnercentricenvironments• Creating creativesituations forteachers to focus onT& L

Knowledgesharing

TeacherStudent

31

Class students Constructivist Role of IQAC inTeaching, Learning &Evaluation

32

IQAC: “In Conclusion”IQAC: “In Conclusion”

IQAC

Curriculum Design & Enrichment; FeedbackCurriculum Design & Enrichment; Feedback

PO, CO & their Assessment; T-L pedagogy; SSSPO, CO & their Assessment; T-L pedagogy; SSS

Promotion of Research, Collaboration; Resource MobilizationPromotion of Research, Collaboration; Resource Mobilization

Optimal utilization of ResourcesOptimal utilization of Resources

IQAC

Optimal utilization of ResourcesOptimal utilization of Resources

Alumni EngagementAlumni Engagement

Vision, Mission, Objectives; Strategic / Perspective Plan;Faculty training and empowerment; Strengthening the IQASVision, Mission, Objectives; Strategic / Perspective Plan;Faculty training and empowerment; Strengthening the IQAS

Good Practices; Best Practices; DistinctivenessGood Practices; Best Practices; Distinctiveness

DOCUMENTATION & EVIDENCEDOCUMENTATION & EVIDENCE

Policies for good documentationPolicies for good documentation

• Good planning.• Giving sufficient time for

documentation.• Continuous assistance.• Promoting good work• Excellent communication.• Cool head and a sweet tongue.• Helping hand in

documentation initially.34

• Good planning.• Giving sufficient time for

documentation.• Continuous assistance.• Promoting good work• Excellent communication.• Cool head and a sweet tongue.• Helping hand in

documentation initially.

Feedback & SSS areimportant for analyzingeffectiveness of functioningprocesses

IQACIQAC

IAQAR

Committee

Perspective Plans

Quality Initiatives

Review ReportsReview Reports

Teaching – Learning ProcessTeaching – Learning Process

Assessment of Learning OutcomesAssessment of Learning Outcomes

Summary Report of Teachers’ Professional DevelopmentSummary Report of Teachers’ Professional Development

Analysis of Examination ResultsAnalysis of Examination Results

Analysis of Feedback (all areas)Analysis of Feedback (all areas)

Report of Post-accreditation initiativesReport of Post-accreditation initiatives

Progress Report (for NAAC Accreditation work)Progress Report (for NAAC Accreditation work)

35

Quality InitiativesQuality related SeminarsAcademic and Administrative Audit

Minutes of MeetingsLetters of Approval (CDC / IQAC)Action Taken ReportsBest Practices

Progress Report (for NAAC Accreditation work)Progress Report (for NAAC Accreditation work)

Progress Reports (Cells / Committees)Progress Reports (Cells / Committees)

Reports of Departmental PerformanceReports of Departmental Performance

CAS / API ReportsCAS / API Reports

Self-Evaluation (for NAAC Assessment)Self-Evaluation (for NAAC Assessment)

Annual Summary Report of the IQACAnnual Summary Report of the IQAC

SPECIAL NOTE:IQAC DOES NOT

Conduct eventsGovern the organizationCollect fundsConduct examinationsPrepare college magazines

36

Conduct eventsGovern the organizationCollect fundsConduct examinationsPrepare college magazines

Characteristics of an Institutionalized IQACCharacteristics of an Institutionalized IQAC

It is the ‘think tank’, not a documentation committeefor NAAC accreditationIt is the ‘think tank’, not a documentation committeefor NAAC accreditation

IQAC is respectedIQAC is respected

Has its own Vision, Mission and ObjectivesHas its own Vision, Mission and Objectives

It is the ‘think tank’, not a documentation committeefor NAAC accreditationIt is the ‘think tank’, not a documentation committeefor NAAC accreditation

Has defined Plans and SOPs for all processesHas defined Plans and SOPs for all processes

Works willinglyWorks willingly

Is competent and skilledIs competent and skilled

• Evaluations: stipulated - regulating bodies v/s self-/ 3rd Partyassessment

• Changes in frameworks.• No long-term perspective plan.• Insignificant participation of students.• Frameworks not embedded in a real institutional ‘quality

culture’.• Evaluation fatigue.• Student population / quality• Poor facilities and equipment, Examination malpractice, Poor

staffing, Poor funding.

• Evaluations: stipulated - regulating bodies v/s self-/ 3rd Partyassessment

• Changes in frameworks.• No long-term perspective plan.• Insignificant participation of students.• Frameworks not embedded in a real institutional ‘quality

culture’.• Evaluation fatigue.• Student population / quality• Poor facilities and equipment, Examination malpractice, Poor

staffing, Poor funding.

Challenges to the ‘QA’ movement

38

• Evaluations: stipulated - regulating bodies v/s self-/ 3rd Partyassessment

• Changes in frameworks.• No long-term perspective plan.• Insignificant participation of students.• Frameworks not embedded in a real institutional ‘quality

culture’.• Evaluation fatigue.• Student population / quality• Poor facilities and equipment, Examination malpractice, Poor

staffing, Poor funding.

• Evaluations: stipulated - regulating bodies v/s self-/ 3rd Partyassessment

• Changes in frameworks.• No long-term perspective plan.• Insignificant participation of students.• Frameworks not embedded in a real institutional ‘quality

culture’.• Evaluation fatigue.• Student population / quality• Poor facilities and equipment, Examination malpractice, Poor

staffing, Poor funding.

40