Infrastructure Team. Project Objective & Outcome Risks and mitigating Plan Project plan and...
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Transcript of Infrastructure Team. Project Objective & Outcome Risks and mitigating Plan Project plan and...
Infrastructure Project
Infrastructure Team
Agenda
• Project Objective & Outcome• Risks and mitigating Plan• Project plan and resourcing• Research & Analysis• Issues• Next Steps
Project Objective• Objective: To Coordinate the implementation of
infrastructure Projectso Establish a new process for handling clearance activities
that include building permit, way leaves, etc.o Developing a conceptual Model for this processo Building a unified platform to handle the above processo Developing system architectural model that support this
processeso Developing a standard Operational procedure that
support and maintain this system.
Current Processes
Private Sector Reclamation
Survey Consultation
Subdivision of Lands
Ministerial /Undersecretary/ VIP Permission
Road Crossing Consultation
Land Affairs
Land Affairs Group
Land Affairs Units
Request for Locate Plant
General Coordination
Budget Coordination
Master Plan Coordination
General Service Notification
Way LeavePlanning
Permission
Approval to cut Prescribed
Roads
Town & Village Planning
Corner Plot Committee
Housing Project Directorate
Survey Directorate
Structural Planning
Directorate
Consultation Clearance Certificate
Emergency Excavation
Asphalt Reinstallation
CPO Survey Consultation
Site InvestigationBoreholes
Land Ownership Request
Project Objective – Wayleave Current Process
SundayRoads
MondayWDD
TuesdayPSD
Wednesday
EDD
ThursdaySewerage
SaturdayTRA
üû? !?In best
case: 2hr
design need
1W
clearance
Project Objective – Current Issues
• Lengthy Process• No Registration No. (sequencing) • Absence of monitoring & control• Huge Number of Application 150 apps/W(≈6000/Y)• Huge amount of papers drawings (+7 copies)• Limited Processing Time, one day per stakeholder
Project Outcome• Outcome:
o Establishing one complete process cycle between stakeholders for the Way Leave Services,
However ?!?!?
Risk & Mitigation Plan
No RiskProbabilit
y %Impact (1-
3)Exposu
reTrigger Mitigation Plan
1 Resistance to change 70% 3 2.1
- Blockage of Information- Poor of Cooperation- Absence of Communication
- Easy to adopt.- Availability of training.- Enforcement.- Goal Clarity.- Motivation
2 Financial aspect 30% 1 0.3 -Limited Resources/Time- Cost vs. Benefits clarity
3 HR Elemination 40% 2 0.8-Reengineering the current Process
- Rotations.- tasks assignments.- Early retirement.
Project Plan & Resources
Research & Analysis - SWOT
Research & Analysis – Stakeholder Analysis
The Stakeholde
r
Interest Power Readiness
EWA High High Ready GIS System/Data, with Expert Resources
Municipalities High Mid-
HighReady GIS System/Data, with
Expert Resources
CIO High Mid-High
Ready GIS System/Data, with Expert Resources
CPO High Low Old Data, Lake of Resources
SLRB High High Owner of Base maps, not GIS Ready System
TRA High Low GIS Ready Data
Works High Low Data is not GIS Ready, Lake of Resources
Issues
• Limited References or Best Practices• Project Member Availability• Project Sponsor ?!?!
o EWA ?!?o Works ?o CIO ?!?
Next Steps
• Set New Project Objective – Planning Permission• Update Project Plan, based on new objective• Identify the Planning Permission Process
Weaknesses• Propose Solution to tackle the Weaknesses• Reengineer the Current Process
New Project Outcome
• Outcome:
o Establishing one complete process cycle between (Planning Permission), at least two, stakeholders that could improve current scattered processes, which could improve the Customer Experience & Efficiency with the stakeholder’s environments, and establish a strong partnership between the concerned stakeholders
Current Processes
Private Sector Reclamation
Survey Consultation
Subdivision of Lands
Ministerial /Undersecretary/ VIP Permission
Road Crossing Consultation
Land Affairs
Land Affairs Group
Land Affairs Units
Request for Locate Plant
General Coordination
Budget Coordination
Master Plan Coordination
General Service Notification
Way LeavePlanning
Permission
Approval to cut Prescribed
Roads
Town & Village Planning
Corner Plot Committee
Housing Project Directorate
Survey Directorate
Structural Planning
Directorate
Consultation Clearance Certificate
Emergency Excavation
Asphalt Reinstallation
CPO Survey Consultation
Site InvestigationBoreholes
Land Ownership Request
Thank You