Information Managers Forum -Tasmanian Archive + Heritage Office

Assistant CommissionerDonna ADAMSTasmania Police

“Emerging Technologies”

Overview

• Introduction of technology – Tasmania Police

• PINS / Online Crash Reporting

• Information Management Process

• Opportunities for the future

Introducing Technology

• Personal issue Tablet computers to all staff

• Access to operational systems in the field

• Productivity gains

• Enhanced service delivery

• Improved morale

Examples

• Attending a crash – make use of the downtime

• Submission of crime reports

• Improved evidence gathering – video / photos

• Smarter policing

Police Infringement Notice

75,000 infringements per year

Paper based

High error rate

Police Infringement Notice

• PINS app developed

• Geo-coded location of the PIN

• Offending person identity confirmed when

infringement issued

• Photographs to support infringement

• Error rates eliminated

Digital Storage Solution

New Police Infringement Notice System (PINS) Business Process

Off

en

de

rP

olic

eT

raff

ic L

iais

on

Se

rvic

es

(TL

S)P

rint

Ma

il L

og

istic

s (P

ML)

TIN Initiation Process Action Process Outcome

PIN created & issued (volume

offences)

Original.PIN served by

post

Issued PINS auto batched @ 10am

weekdaysQA Process

RM8

28 days to:- pay, apply for w/drawal,

lodge notice for court or do nothing

Service via electronic means

(due 2015)

Sent in .csv format

PINS printed.PINS delivery

certification and PINS archive record

Manually Entered into FIND

Offence Detected

Information management processes

Statement taking:

• Typed in the first instance

• Electronic signatures

• Documents saved directly from Tablet to RM8 (TRIM)

Information management processes

Digital Storage of video files:

• Interim Solution

• Videos from the tablet to a local share folder

• Automatically moved from share folder to RM8

(TRIM)

• Capacity to search for files

Key considerations

• Easy process for all users

• Audit trail

• Document security

• Storage capacity

• Meet legislative requirements

• Keeping pace with the technology

Future Opportunities

• Body worn video

• Facial recognition

• Electronic service of documents