INFORMATION BULLETIN - City of Armadale · Executive Assistant Community Services – recruitment...

INFORMATION BULLETIN

ISSUE NO. 18/2011 10 November 2011

Information Bulletin

Issue No. 18/2011

Inside this Issue

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• Correspondence

WA Local Government Association (WALGA) News Issue No.43.11 – 31 October 2011 ………………………………………………….COR-1 Issue No.44.11 – 7 November 2011 ………………………………………………...COR-3 Australian Local Government Association (ALGA) News 28 October 2011 …………………………………….………………………………..COR-6 4 November 2011 …………………………………………………………………….COR-14

Media Releases Extend Amendments to Benefit Pensioners……………………………………….… COR-19

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Employee Movements ………………………………………………………….……HR-1

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Progress Report Progress Report on Contingency, Operational & Strategic Projects.....................................CS-1

Outstanding Matters & Information Items Report on Outstanding Matters – City Strategy Committee .................................................CS-12

Donations/Grants/Contributions August/September/October 2011 ..........................................................................................CS-14 Annual Contributions .............................................................................................................CS-15 Grants...................................................................................................................................... CS-16 Accounting Reports Rates Report .......................................................................................................................CS-17 Report of Common Seal .....................................................................................................CS-23

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Issue 16 – 21 September 2011

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PINK PAPER PLEASE

Information Bulletin Page Cor-1 Correspondence & Papers


Issue No. 18/2011

Inside this Issue


PPaappeerrss


• Correspondence




Blue Divider





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BLUE PAPER PLEASE

Information Bulletin Page HR-1 Information Items from Human Resource Management 1.1 EMPLOYEE MOVEMENTS New Staff:

Casual Junior Netball Coach (Arena) – commenced 24/10/11.

Staff Leaving:

Nil

Other Staff Movements (Internal):

Casual Customer Service Officer (Arena) – transferred to Community Development Support Officer in temporary capacity.

Current Recruitment Activity:

Asset Management Coordinator – position on hold.

Engineering Surveyor – position on hold.

Executive Assistant Community Services – recruitment progressing.

Manager Economic Development – re-advertised 30/7/11.

Coordinator Building Services (Residential) – recruitment progressing.

Records Project Officer (2 year contract) – re-advertised 29/10/11, applications close 10/11/11.

Website Administrator – to be re-advertised 12/11/11.

Organisational Development Officer – no suitable candidates.

Senior Engineering Designer – applications close 27/10/11.

Senior Ranger – applications close 17/11/11.


Issue No. 18/2011

Inside this Issue


PPaappeerrss


• Correspondence




Blue Divider





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LILAC PAPER PLEASE

Information Bulletin 1 Page CS-1 City Strategy – Progress Reports

Information Bulletin 12 Page CS-12 City Strategy – Outstanding Matters Report

CITY STRATEGY COMMITTEE

REPORT ON OUTSTANDING MATTERS

OCTOBER 2011

ITEM Directorate ACTION / STATUS

Recognition of exceptional service by Officers [Refer CS25/3/07 of 12 Mar 07]] City investigate suitable ways to recognise sustained, exceptional service by officers especially at the time of their retirement. (Cr Tizard)

Corporate Services

Matter discussed by Manex. A new policy or incorporation into an existing policy will be considered.

Review of Honours Policy [Refer CS103/11/07 of Nov 2007]]

A report be prepared by July 2008 which reviews Council’s Honours Policy. (Cr Munn)

Corporate Services/CEO

Matter to be investigated and report will be submitted to Committee/Council.

Matters Referred to Standing Committees [Refer CS90/8/09 of 18 August 2009] Requested that the procedure be referred to SOHAG for consideration. (Cr Munn)

Councillors’ Items [Refer Minutes of SOHAG of 15 September 2009] That the procedure for Councillors’ items at Committee meetings be developed into a Council Policy with an associated Management Practice. (Cr Munn)

CEO/Corporate Services

Matter considered by Manex and a Management Practice to be developed for consideration by Committee/Council.

Recognition of Service by Councillors [Refer Minutes of SOHAG of 15 September 2009] That a policy and associated management practice be developed for the presentation of gifts to Councillors in recognition of their years of service at the end of their term as a Councillor. (Cr Zelones)

Corporate Services

Regulations are now in place to clarify the circumstances in which a local government can make a gift to a member. A draft Council Policy will be referred to the August City Strategy Committee meeting.

Information Bulletin 13 Page CS-13 City Strategy – Outstanding Matters Report

CITY STRATEGY COMMITTEE

REPORT ON OUTSTANDING MATTERS

OCTOBER 2011

ITEM Directorate ACTION / STATUS

Recognition of Contribution to the City and Community [Refer CS32/3/10 of 19 March 2010)] Requested that Council investigate an appropriate way of recognising a worthy person who has made a significant contribution to this community since 1983. (Cr Zelones)

Manex

Matter currently being considered by Manex.

Structural Reform

[Refer CS70/7/11 of 19 July 2011)]

Requested that the Structural Reform process be advanced, initially with a Councillor Workshop and following the October election possibly a working group being formed to discuss reform initiatives. (Cr Tizard)

Manex

Following adoption of the 2012 Budget, a councillor workshop will be scheduled to commence this process.

Issue 18 – October 2011

Information Bulletin 14 Page CS-14 City Strategy – Donations Report

DONATIONS220128.1495.02 10700

Balance as at 1st July 2011

Balance as at 1st August 2011T. Heistek 300John Wollaston School 150T Ashworth 100S Cavil 100Dale Cottage Refund 1000Metropolitan Migrant Centre 600Russell Birch 200Citizens Advice Bureau 500L Shadbolt

Balance as at 1st September 2011 John Morrison 100A Leurs 100A King 100B Monforti 100J Lewis 100C MossL LawrenceC PageC Avaro

Balance as at 1st October 2011 Kelmscott Senior High School 19 x 100 1900Rotary Club of West Perth 5 x 50 250Hush Elite Dance Crew 800Kelmscott Senior High School donation 150D Khor 100

Balance as at 1st November 2011 5650Balance as at 1st December 2011Balance as at 1st Janaury 2012Balance as at 1st February 2012Balance as at 1st March 2012Balance as at 1st April 2012Balance as at 1st May 2012Balance as at 1st June 2012


Annual Contributions220128.1494.02

GSTBalance as at 1st July 2011

Balance as at 1st August 2011Balance as at 1st September 2011 Armadale PCYC 22000.00 24,200

Armadale Society of Artists 3,500 3,850Armadale Youth Resources 28,000 30,800Cat Sterilisation 1,050 1,155Communicare 6,000 6,600Crossways Community Services 6,000 6,600Drug Arm WA Inc 12,000 13,200International Forum of Reconciliation and Peace 5,000 5,500Starrick House (City of Gosnells) 4,500 4,950Youth CARE 18,500 20,350


GRANTS220128.1493.02

Balance as at 1st August 2011 Kelmscott Agricultural Show 1000Poops 1000Bedfordale Residents Association 1000Kelmscott Baptist Church 750Roleystone Scout Group 914Armadale Community Family Centre 845

Balance as at 1st February 2012

Information Bulletin 17 Page CS-17 City Strategy – Rates Reports

RATES DEBTORS OUTSTANDING REPORT

YEAR ENDING 30 September 2011

2010/11 2011/12 VARIATION 30.09.10 30.09.11 % Annual Rate Billing (including services charges)

43,979,922

48,456,736

4,476,814 10.18%

- No of rateable properties 26,593 27,756 1,163 4.37% -

No of properties fully paid 10,253 9,110 - 1,143 -11.15%

No of properties on 2 instalments 1,675 1,350 - 325 -19.40%

No of properties on 4 instalments 6,953 4,784 - 2,169 -31.20%

No of properties on special arrangements 3,964 4,490 526 13.27% No of properties Summons Issued - No of properties Pensioners, Informal Recovery Action, etc.. 3,748 8,022 4,274 114.03% -

Deferred Rates outstanding 595,449

596,622 1,173 0.20%

Emergency Services Levy 743,322

1,477,851

734,529 98.82%

Statutory Instalments outstanding 10,048,032

7,214,066

-2,833,966 -28.20%

Credit Balances - 88,623

- 126,777

- 38,154 43.05%

Special arrangements and others 3,247,001

3,682,239

435,238 13.40%

Recovery Action 5,332,253

12,541,972

7,209,719 135.21%

Total Rates to be collected 19,877,434

25,385,973

5,508,539 27.71%

45.2% 52.3% -

Rates Current 17,049,404

21,828,504

4,779,101 28.03%

Arrears 366,855 55,473

- 311,382 -84.88%

Services Current

761,164

1,695,053

933,889 122.69%

Arrears 50,010 1,508 - 48,502 -96.98%

Pool Current 9,998 19,193 9,195 91.97% Arrears 512 531 19 3.71%

Area Rates (ESL) 743,322

1,477,851

734,529 98.82%

Specified Area Rates - Townscape Amenity 20,039 59,336 39,297 196.11%


Specified Area Rates - Residential Estates 117,571

177,765

60,194 51.20%

Legal Fees 34,955 54,936 19,981 57.16%

Other Charges 628,295 5,072

- 623,223

Instalment Admininstation Fees 101,026 78,680

- 22,346 -22.12%

Penalty/Instalment Interest 80,906 58,847 - 22,059 -27.27%

Excess Payments - 86,623

- 126,777

- 40,154 46.36%

Total Rates to be collected 19,877,434

25,385,973

5,508,539 27.71%

N.B 1st Payment Due Date 25.9.2009 30.09.2011

Information Bulletin 23 Page CS-23 City Strategy – Common Seal Report

MONTHLY REPORT - USE OF THE CITY’S COMMON SEAL

For the Period 16/09/11 to 21/10//11

Presented hereunder is a listing of documents to which the City’s Common Seal has been affixed by general authority of Council. This Report is presented for information purposes in accordance with the requirements of Council Policy and Management Practice ADM 18.

Date Seal affixed

Document Type

Parties to the Agreement

Brief Details

27/09/11 Application for new title

City of Armadale Application for new title for Lot 60 Carawatha Ave, Mt Nasura

11/10/11 Deed of Agreement

Bernadini Pty Ltd Parking and access easements lots 2, 3 and 4 Nicholoson Rd, Piara Waters

11/10/11 Notification under Section 70A

S Jenkins, J Kitto, J Paton, M Horton, J Karagiorgos, Wholesalers (Morley) Pty Ltd

Notification to advise owners prospective purchasers that a 20m vegetation buffer is in place along southern boundary of Lots 212 – 215 Waterwheel Rd, Bedfordale

14/10/11 TPS No 4 amendment

WA Planning Commission

Final Approval of Amendment No 51 to Town Planning Scheme No.4)

14/10/11 TPS No 4 amendment

WA Planning Commission

TPS No 4 amendment No 46 – Rezoning of Lots 805 and 804 Weelarra Heights Bedfordale and lot 5 Carradine Rd, Bedfordale from “Rural Living 10” to “Rural Living 2 and 4”

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