Induction HR

Induction Training - HR

Jasmin XiaoHR Consultant, SAP Labs China

© SAP AG 2004, Title of Presentation / Speaker Name / 2

First Day Roadmap @ SAP Labs China

Stationary

Contact: Team AssistantOffice Access Card

Contact: Team Assistant

Personnel Procedures

Contact: HR

Name: Ms Jasmin Xiao

Ext: 3841

Desktop/Laptop/Tele

Contact: ITS

Ext: 8800

Credit Card /Travel Advance/Reimburse

Contact: F&A

Name: Joyce Pan

Ext:3338

Business Card

Contact: Team Assistant

Info about SAP

Contact: Marketing

Name: Miss Tao Qin

Ext: 3003

Your Seat

Contact: Your Managerand admin of your dept.

Hiring Process

Compensation & Benefits

Training & Development

MISC


Hiring Process – Employee Registration

You should have filled or signed- Employee Datasheet

- Non-disclosure Statement

- Conflict Letter

- Medical Insurance Questionnaire

You are required to provide- ID copy

- Payroll copy

- Reference letter (not applicable to graduates)

- Diploma copies

You should have received- Welcome gift


Hiring Process – Official Hiring Process

Local employee with Shanghai Residency

- Employment manual (劳动手册)

- Unemployment sheet (退工单)

- PF administration card (档案管理卡)

Local employee with non-Shanghainese Residency

- SAP will help to apply for Shanghai Residence Card (上海市居住证)

Fresh Graduates

- Detailed procedure will be advised by HR

- or visiting www.firstjob.com.cn

Foreign employees

- SAP will help to apply for work permit, residence permit and work visa

http://www.firstjob.com.cn/


Hiring Process – Employment Contract with SAP

Employment contracts of new employees will be

prepared once you are onboard.

Once you signed, it will be signed by Managing Director & Operations Director first; and pass to you once your provided your labor book and release sheet or official unemployment certificate from your previous company.

Total duration takes around 2 weeks.

Hiring Process



MISC


Compensation & Benefits – Monthly Pay Structure

Monthly Net Income

-Social Benefits EE Portion

Unpaid Leave

-

Monthly Base Salary

=

Tax from Per Diem

Individual Income Tax

-

-

Paid on 28th of every month

Monthly Salary

Relevant Abbr. in Pay Slip

PI EE Actual : Pension Insurance deductionUI EE Actual : Unemployment Insurance deductionMI EE Actual : Medical Insurance deductionPHF EE Actual : Housing Fund deduction

Unpaid leave deduc.

You will receive your per diem through ISP reimbursement system.Exact tax upon above per diem is to be deducted from your monthly pay.

Tax from Salary


Compensation & Benefits – Pay Slip

HOW TO ACCESS YOUR PAYSLIP

Under Corporate Portal \ Employee Services \ Self Service \ Pay Statement


Compensation & Benefits – Social Benefits

Your social benefits with SAP will only be started until the official employment process is completed.

Employees with Shanghanese Residencyofficial employment with Labor Market

Employees with non-Shanghainese Residencyissue of Shanghai Residence Card

Starting month of your social benefits:Employees with social benefits account in Shanghai

Refer to the starting date with SAP Labs China

Employees without social benefits account in Shanghai

a. Fresh graduates

Refer to the official graduation notice from the university

b. Employees with Shanghai Residency

Refer to the starting date with SAP Labs China

c. Employees with Shanghai Residence Card

Refer to the issue date of Shanghai Residence Card

d. Employees with new Shanghai Residency

Refer to the Hukou transfer date on Hukou Manual

EmployeeEmployer

Pension

Medical

Unemployment

Housing

TOTAL

22.5%

12%

2%

7%

8%

2%

1%

7%

43.5% 18%

Contribution % of Social Benefits

Social benefits will only be paid retroactively for 2 months from the time when employment process is completed

Contribution base of 2005: CNY 6099


Compensation & Benefits – Monthly Allowance

Monthly Allowance

RMB 1800 RMB 2000

Applies to employees in Zhang

Jiang only

RMB 600Meal invoices

RMB 1200Transportation invoices

RMB 600Meal invoices

RMB 1400Transportation invoices

- Meal invoices from restaurant- Food invoices from supermarket

- Taxi receipts- Receipts from transportation card- Train tickets- Flight tickets

Monthly allowance is to be prepared and submitted to Finance by the end of every quarter

FI will send out a detailed list to all new employees informing the exact amount

Get the cover sheet template from your team assistant


Compensation & Benefits – Other Allowances

CNY 200

CNY 500

CNY 500

CNY 500

Birthday

Marriage

Baby

Condolence

HR will send out the congratulation email every monthYou can claim the allowance in ISP system

Provide HR a copy of your marriage certificateHR will send out the congratulation emailYou can claim the allowance in ISP system

Inform HR the date of birth of your childHR will send out the congratulation emailYou can claim the allowance in ISP system

Inform HRHR will send out the emailYou can claim the allowance in ISP system

Non-fixed assets invoices

CNY 3000 / yearBody Building, Optical & Dental CareFollowing types of invoices CAN be accepted

- Gym fee (健身费)- Sports wear costs (运动服)- Sports facility cost (运动器材)- Sports activity cost: swimming, tennis, badminton (运动类费用: 游泳, 网球, 羽毛球等)- Glasses (眼镜)- Lenses (镜片)- Contact lenses (隐形眼镜)- Contact lenses’ liquid mate (隐形眼镜护理液)- Dental care: teeth cleaning (口腔类: 洗牙)

Following types of invoices CAN NOT be accepted- Beauty costs: facial care, hairdressing (美容费: 脸部保养, 美发)

- Meal or food (餐饮或食品)- Transportation (交通)- Gift (礼品)- Clothes (服饰)

- Cosmetics (化妆品)


Compensation & Benefits – Housing Allowance

IF Statuary Housing Fund < 10% DIFFERENCES will be covered as supplementary housing fund

Local employees:1. meets the requirements for the establishment of Company Supplementary Housing Fund as described above.2. worked for the company for more than 2 years, and the employee or his/her spouse has purchased a commercial house, an economically affordable house, or a welfare-oriented distributed house; ORfor those employees who have not purchased any house, if they have been working for the company for more than 5 years, the company will establish the Company Supplementary Housing Fund for them and give consent to their drawing there from.

Foreign employees recruited locally:1. meets the requirements for the establishment of Company Supplementary Housing Fund as described above.2. Start from day 1 with SAP

Detailed entitlement amount will be calculated and provided by HR


Compensation & Benefits - Medical Insurance

Insurances Type Insured AmountMedical Insurance CNY20,000/person

(团体综合医疗保险)

Designated Vehicle Passenger Accidental Injury Insurance CNY400,000/person

(指定交通工具乘客意外伤害保险)

Life Insurance CNY600,000/person

(团体人身保险)


Compensation & Benefits – International Travel Insur.

POLICY & CLAIM FORM

http://cnlabsweb.sha.sap.corp:1080/working.aspx

Hiring Process



MISC


Training & Development – Training Calendar


Training & Development – Training Lists

SAP Labs China HR provides:

-Project Management Training

-Presentation Skills Training

-Cultural Effectiveness Training

-6 Thinking Hats Training

-Software Inspection Training

-Interview Skills Training

-Time & Stress Management Training

Hiring Process



MISC


MISC – VISA APPLICATION TO GERMANY

HR Contact:

Eliza Xu

Tel:33024898 – 3648

Email: [email protected]


MISC – OTHER LETTERS TO BE ISSUED BY US

1. Income Letter

2. Dispatch Letter

3. Working Certificate


MISC - Leave Request

Annual Leave 15 days

Paid Sick Leave 10 days

Marriage Leave 3 days (normal) 10 days (late)

Compassionate Leave 3 days

Maternity Leave see policy on HR shared folder

Off-in-lieu

HOW TO ACCESS YOUR LEAVE APPLICATION SYSTEM

Under SAPNet \ Employee Corner \ Employee Services APA \ Leave Request China \ Apply for Leave

DEMO SHOW


MISC – SAP Security Policy

All employees are obliged to confirm that they have read and acknowledge the SAP Security Policy. The Security Policy is a framework consisting of the Security Policy document and the Security Standards, which outline obligatory rules of conduct. All employees must therefore acquaint themselves with the contents of these Standards.

Access the policy under this link

https://sgsinws0.sin.sap.corp/securitypolicy

PLEASE GET IT DONE WITHIN 3 DAYS!


MISC – Maintain your personal Address Book

All employees’ personal address book have to be maintained by themselves from SAPNet

Access the address book under this link

https://sgsinws0.sin.sap.corp/addressbook

PLEASE GET IT DONE ASAP!


MISC - Links

SAP Labs China Intranethttp://cnlabsweb:1080/

HR Related policies or documents\\Cnsha000\share\HR

Employee Self-services (Payslip , Leave Request, BTR, SRM)Corporate Portal \ Employee Services

上海市医疗保险局

http://ybj.sh.gov.cn/webquery/index.jsp

上海市劳动和社会保障

http://www.12333.gov.cn/fwdt/grxx/grxx.jsp

上海住房公积金

http://www.shgjj.com/index.jsp


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Induction HR

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