INDIAN INSTITUTE OF CARPET TECHNOLOGY - Home | … · Indian Institute of Carpet Technology Chauri...

of 12

INDIAN INSTITUTE OF CARPET TECHNOLOGY Under The aegis of Development Commissioner (Handicrafts)

Ministry of Textiles, Govt. of India Chauri Road, Bhadohi 221401

Phone: +91 5414 225504, Fax: +91 5414 225509 Website: www.iict.ac.in E-mail: [email protected]

Notice Inviting Tender

Indian Institute of Carpet Technology (IICT), Bhadohi intends to procure Battery Linked Inverter with Solar- 5000 Nos. at a total cost of not exceeding Rs.500.00Lakhs (which includes provision for overhead of IICT @2.5%) for distribution to the registered Artisans (Carpet Weavers) in Varanasi, Bhadohi & Mirzapur Carpet belt of U.P. Interested manufacturers or their authorized dealers/agents may download the Tender Document from the Institute website: www.iict.ac.in & O/o DC (H) website w.e.f. 20.01.2015 and submit the duly filled-in tender document along with all requisite documents, the Registration fee of Rs. 1,500/- (Non refundable) and EMD of Rs. 2, 50,000/- in form of DD/FDR/BG of a Nationalized Bank in favour of Director, IICT payable at Bhadohi upto last date of submission of the Tender document (in two bid system) i.e.23.02.2015, 1:30 PM by post/courier/personally. The received tenders will be opened on the same day at 3:00 PM at IICT, Bhadohi by a committee in the presence of interested bidders/ their

authorized representatives.

Any clarification/ information in this regard can be obtained telephonically or personally in the office during the office hours. Tender Advt. No.2/Admn/Tender/IICT/14-15

Director, IICT

http://www.iict.ac.in/

mailto:[email protected]


of 12

TENDER Sealed tenders are invited for the supply Battery Linked Inverter with Solar- 5000 Nos. at IICT, Bhadohi.

1. Tender documents can be downloaded from www.iict.ac.in & O/o DC (H) website

w.e.f. 20.01.2015 onwards.

2. Registration Fee (Non Refundable)of Rs.1,500/- is to be paid in form of Demand Draft in favour of Director, IICT payable at Bhadohi (UP), India.

3. EMD of Rs 2,50,000/- in form of DD/FDR/BG of a Nationalized Bank in favour of

Director, IICT payable at Bhadohi should be submitted along with the tender document.

4. The tender document in a sealed envelope duly superscribed, containing the separate technical bid and financial bid in two separate small envelopes, both duly sealed and superscribed along with the requisite Registration Fee and the EMD, will be received at IICT, Bhadohi upto 1:30 PM on 23.02.2015 by Post/Courier/Personally and will be opened on the same day at 3:00 PM by a committee in the presence of interested bidders/ their authorized representatives.

a. Technical Bid should consist of all technical details along with commercial terms and conditions along with EMD & Registration fee; and

b. Financial Bid should indicate item-wise price for the items mentioned in the technical bid.

5. Any clarification/ information in this regard can be obtained telephonically or

personally from this office during the above mentioned dates and time.

6. IICT reserves the authority/right to accept or reject any or all of the tenders received either in full or any part at his discretion without assigning any reason thereof.

7. Any attempt at negotiation direct or indirect on the part of a tenderer with the

Authority will render the tender liable to exclusion from consideration.


of 12

DETAILS OF THE TENDER:

1. Name of the Work : Supply of Battery Linked Inverter with Solar- 5000 Nos. at IICT, Bhadohi.

2. Site at which items: to be supplied/ Distributed

Indian Institute of Carpet Technology Chauri Road, Bhadohi-221401. The site is about 45 KMs. From Varanasi and 80 Kms. from Allahabad, connected by Rail and Road or directly to the beneficiaries at cluster point camps as decided by the authority.

3. Details of Equipments to be supplied/ installed

As per Annexure –1 attached.

3.1 Date of Sale of Tender Documents: Tender document can be downloaded w.e.f. 20.01.2015 from www.iict.ac.in & O/o DC(H) website.

3.2 Date of Receipt of sealed tender from bidders:

The tender document in a sealed envelope duly superscribed, containing the separate technical bid and financial bid in two separate small envelopes, both duly sealed and superscribed along with the requisite Registration Fee and the EMD, will be received at IICT, Bhadohi upto 1:30 PM on 23.02.2015 by post/courier/personally and will be opened on the same day at 3:00 PM by a committee in the presence of interested bidders/ their authorized representatives.

A) Technical Bid should consist of all technical details along with commercial terms and conditions along with EMD & Registration fee; and

B) Financial Bid should indicate item-wise price for the items mentioned in the technical bid.

The envelopes should be superscribed with “Tender for Supply of Battery Linked

Inverter with Solar” at IICT, Bhadohi.

3.3 Date and Time of opening of tender: Sealed tenders will be opened at IICT, Bhadohi on 23.02.2015 at 3:00 PM in the presence of interested bidders / their authorized representatives.

4. Pre- Bid Clarification: This can be obtained by phone /fax / letter etc. from IICT, Bhadohi. Phone No. 05414 -225504, Fax: 05414 - 225509


of 12

TENDER FORM

(To be sent duly filed in within the last date as specified in the tender) I. Details of the party participating in the tender:

1 Name of the party: ……………………………………………………………………………………………………………

Contact person: …………………………………………………………………………………………………………….

2 Address for

communication

……………………………………………………………………………………………………………

……………………………………………………………………………………………………………

……………………………………………………………………………………………………………

3. Telephone No. Fax No. E-mail

…………………………………… ……………………………………………… ……………………………………………………

4 Whether payment has been made for the purchase of Tender Document

(Registration Fee)

(Yes/No)

Mode of Payment

(Cash/Draft)

…………………………….…… Details…………………………………………………

5 Status of the party: Manufacturer/ Authorized Agent

6 Sales tax registration No. (If applicable)…………………………………………………………………………………………..

7 Whether the organization has been blacklisted by any state Central Govt. Department (if so mentioned the details as Annexure-I)

Yes/No

8 Whether ISO Certified Yes/No

9 Whether the party is on the list of DGS and D rate contract. Yes/No

10 Whether similar items have been supplied earlier in any other educational Institute or Govt. Organization (if yes give details as Annexure-II)

Yes/No

II. Documents for submission

1. EMD/BG with details

Amount……………………………………………….........................................……………………………………………………

Name of the Bank ………………………………………………………………………………………………..……..………………..

Date ……………………………………..DD BG No. ……………………………………………………………………………………

2. Authorization certificate (if applicable) to be enclosed here with as Annexure-III

Name of the principal: ………………………………………………………………………………………………………..…

Validity till dated ……………………………………………………………………………………………………………

3. Certificate of the Registration, if applicable (Govt./Agencies/PSU;s)submitted herewith as

Annexure –IV

4 I.T. clearance certificate to be enclosed here with as Annexure-V

5 Audited Balance sheet for the last three financial years as Annexure-VI

6 Client List (India and Abroad) as Annexure-VII (mention item wise)

of 12

7 Affidavit/Certificate on a Rs.50, non judicial stamp paper duly notarized that the agency has not

been black listed during the tendering process in the recent years by in State/Central Govt. as

Annexure – VIII.

8. A write up on the device, its use, action to be taken by the supplier in case of any defect for

rectifying it within 24 hours as per terms & conditions of the supply etc. to be made in Hindi as

Annexure – IX.

9. Acceptance for the condition to set-up full fledge office in the cluster to render services to the beneficiaries as Annexure –X.

III. Technical Specification: Specification of the items:

1. Are the technical specifications of the equipments complying with those Mentioned in the tender as minimum requirement? Yes/No (if any deviation in the specification please mention in the Annexure-A)

2. Enclose here with the followings: a) Details specification of the equipments with all accessories and spare Parts. b) The descriptive leaflet giving the technical details of the equipments. c) List of the accessories along with the cost and specification, which are not a part of the

machine/equipment but to be procured separately for running the machine.

Date: Signature with seal Place:

of 12

TECHNICAL EVALUATION CRITERION FOR SHORTLISTING TENDERER (To be submitted in the Technical Bid)

No. Criteria Score to be allocated

Maximum Score

Marks Allotted

1. Nature of the Supplier

15

Trader/Authorised Agents/dealers 7

Manufacturer 15

2. Whether the unit supplied to Central/State Govt.? (enclose copy of the supplies made)

5

Yes 5

No 0

3. Number of years of experience in supply and installation of unit.

15

Less than 3 years 5

Between 3 - 5 years 8

More than 5 years & upto 10 years 12

More than 10 years 15

4. Suitability/Matching with the requirement of Tender specifications ( to be evaluated by committee)

20

Relative Grading 0 /20

5. Average sales turnover in last 3 years

20

Less than Rs. 50 lakhs 0

Between Rs. 50-100 lakhs 10

More than Rs. 100 lakhs & up to Rs. 200 lakhs 15

More than Rs. 200 lakhs 20

6. Prototype availability/Demonstration ( To be evaluated by committee)

0 /15 15

7. Schedule of units delivery per month

Up to 250 Units 1 10

250-500 Units 5

More than 500 Units 10

Total 100

NOTE:

1. Only those tenderers who score 60 or more than 60 marks in the technical shall qualify for opening their

financial bid.

2. Agencies qualifying technical evaluation stage shall qualify for opening their financial bid.

Name of agency with Signature & Seal

Place:

Date:

of 12

Details for submission for each item (To be submitted in the Financial Bid )

IV Details of the price, Validity delivery period & warranty period : to be mentioned separately for each

item, if there are more than one option for any item then use separate sheet. For Item No Name of the item:_______________

Option No. 1

Make: _______________________

Model No._____________________

Price

Validity of the price (18 months from date of opening Tender (√))

Delivery period from the date of receipt of the confirmed Order

Warranty period

Provision for AMC (yes/No) Mention the period.

Cost Heads Amount

1.Basic Price

2.Discount

3.Discounted Price ( 1-2)

4. Levis & Taxes C.S.T @

5.Freight Charge

6.Packing & forwarding Charges

7.Insurance

8.Training & Installation

9. Incidental charges, if any

Total Amount Payable

Remark (if any):……………………………………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………………………………………………………

Date: Signature with seal Place:

of 12

TERMS & CONDITIONS

I- GENERAL TERMS & CONDITIONS REGARDING ACCEPTABILITY OF THE TENDERS:

1. The tender forms duly filled in shall be sent within the last date as specified in the tender. Late/delayed tender offers will not be considered at all. The documents as mentioned in serial no. II of the TENDER FORM shall be submitted along with the TENDER FORM.

2. Any non-fulfillment of the conditions stipulated in this documents/ tender form may invalidate the tender. If the tenders received are not sealed properly, they will not be considered.

3. EMD of requisite amount in form of DD/FDR/BG of a Nationalized Bank in favour of Director, IICT payable at Bhadohi should be submitted alongwith the tender document.

4. The Earnest Money of all the unsuccessful tenderers will be returned as early as possible after the expiry of the period of the bid-validity but not later than 30 days of the award of contract. No interest shall be payable to any bidder even if there is delay in return of EMD amount.

5. Successful bidder’s earnest money deposit will be dispatched/ returned only after the receipt of the recommendations from the Director of the Institute or the person/persons appointed for the purpose. The Earnest Money will be liable to be forfeited, if the bidders withdraws or amends, impairs or derogates from the tender in any respect within the period of validity of his tender.

6. IICT reserves the right to accept or reject any or all the tenders either in full or any part at its discretion without assigning any reason thereof. Also tender may be accepted for part supply and order may be placed in accordance.

7. The prospective bidders shall have to submit along with their quotations, an authorization letter from their respective principals, failings which the bid shall not be considered and will be rejected.

8. Before forwarding the quotations, the parties are expected to examine the required technical specifications of the equipment, the terms and conditions etc.

9. Separate quotations/ detail for the instrument or item should be submitted in separate format as mentioned in serial No. IV with the name of the instrument/equipment indicated at the top.

10. All the pages of the tender documents should be signed and duly stamped by authorized person on behalf of the agency.

II. TERMS AND CONDITIONS PERTAINING TO THE COMPLIANCE WITH THE TECHNICAL SPECIFICATION SITE DEVELOPMENT ETC.

11. Detailed specifications of the equipment and other accessories should be given in full, in the quotation.

12. The descriptive leaflet giving the technical details of the instruments should be supplied along with the quotation.

13. Minimum required essential spare parts are to be specified and quoted separately. The prospective bidders should also indicate a detailed list of minimum accessories/ spares required to run the instrument/equipment for a period of 2 years. They may also indicate the sources of supply of the spares/accessories. The party should supply at least 1 year requirement of spare parts/ accessories along with the main equipment, if applicable.

14. All accessories required for using the main equipment are to be specified and quoted separately.

15. Operation manuals should be provided along with the equipment.

16. A write up on the device, its use, action to be taken by the supplier in case of any defect for rectifying it within 24 hours as per terms & conditions of the supply etc. may be made in Hindi and submitted along with the tender document in Technical bid. This write-up will have to be provided to each beneficiaries while providing the equipment which will ensure making the best use of the device.

17. Party should clearly mention the “Name of Sponsoring authority: The Development Commissioner

(Handicrafts), Ministry of Textiles, Govt. of India ; Not for Sale”, in Hindi on the body of the Inverters, in the permanent scripted form ( engraved /embossed ) .

of 12

III- PAYMENT TERMS AND CONDITIONS:

18. The rate quoted shall be valid for a period of 18 months from the date of opening of the tender and shall be inclusive of all costs for delivery at IICT, Bhadohi and or any other delivery point(s) in the cluster as decided, distribution cost and shall include cost such as packing, forwarding, transportation, loading & unloading, insurance, installation, incidental charges, if any and inclusive of all levies and taxes such as excise duty etc. In case of failure to furnish such details the tende4r will not be considered.

19. The rate finally arrived at and accepted alone will be paid. On any account, no extra charges will be paid for any other activity done or required to be done by the tenderer. Any increase in the statutory duties, taxes etc., shall be borne by the tenderer.

20. The Institute may provide Form D on request. Form 38 may also be provided against request, whenever necessary.

21. Excise Duty: - Our Institute being under Ministry of Textiles, Govt. of India is exempted from the payment of custom & excise duty.

22. If the instrument is to be imported, Proforma Invoice is to be submitted indicating therein ex-works, price, agency commission, payable to Indian agents, FOB, insurance, packing and forwarding and total CIF charges etc. separately as given below. Ex-works price excluding agency commission Packing forwarding Insurance Total CIF charges.

23. Agency commission for imported instruments will be paid in Indian Rupees, only after the successful supply of the instrument and imparting training to IICT, Bhadohi.

24. The foreign supplier shall be entirely responsible for all taxes, stamp duties, license fees and other such levies imposed outside India.

25. The local supplier shall be entirely responsible for all taxes, duties, license fees, etc. incurred until delivery of the contracted goods to the purchaser.

26. The prices shall be quoted strictly as per the format given in the serial no. IV. The details breakup of the prices shall be shown. Freight and Insurance charges are to be indicated separately and the same will be paid as per actual charges, which are to be supported by documents. Packing, forwarding and other charges as applicable are to be indicated separately in the format.

27. Preference may be given to the bidders who follow the following payment terms as under: a) All the prices should be quoted FOR destinations (IICT, Bhadohi).

b) Ordinarily, in all cases, payment against supplies shall be made on bill basis after receiving the material in satisfactory condition.

c) Depending upon the nature of item to be supplied advance payment may be considered against suitable security/ Bank guaranty of the concerned amount. Such advance payment may not exceed 20% of the basic price of the equipment excluding taxes, freight at the discretion of the Director, Indian Institute of Carpet Technology.

d) 50% payment in such cases shall be made against the delivery. Balance shall be payable after installation and satisfactory working of the machine/ equipment.

e) In case of, standard item, advance payment up to 90% of total order value may be made by IICT against the submission of Bank Guaranty/FDR of equivalent amount by the agency and balance 10% after successful installation and submission of the Security deposit.

f) The terms and conditions may be relaxed on exigency by the Director, IICT on negotiation in cases where the condition of the supplier is found justified by the Tender/ Purchase Committee.

g) The deviation from the above payment terms may be considered if necessary which is under the jurisdiction of the committee evaluating the tender documents.

Security Deposit: - An amount to the tune of 5 % of order value as security deposit is to be submitted by way of Performance Bank Guarantee before the final payment is released, which should be valid till the warranty period ( 5 years in case of Solar Panel) of the machine from the date of its supply to IICT.

of 12

IV- CONDITIONS RELATED TO DELIVERY, WARRANTY PERIOD, AMC ETC. 28. The party should take responsibility for delivering the supply at below address :

The Indian Institute of Carpet Technology, Chauri Road, Bhadohi (U.P.) - 221 401 Phone: 05414 – 225504, Fax: 05414 – 225509, Email: [email protected]

29. The supplier of the equipment should provide both theoretical and practical training. Training is to be imparted after supply of the instrument/ equipment or at an appropriate stage as mutually agreed.

30. The delivery period of the equipments as agreed to should not be extended. The IICT shall reserve the right for charging suitable penalty for non-execution or delay in execution in the order. This may be to the extent of 10% of the cost for every period of 4 weeks extended or portion thereof.

31. Before the instrument is ready for dispatch the same would be checked for satisfactory, performance by an Officer deputed by IICT. Packing should be done only afterwards. The equipment/accessories should be delivered at the address specified in the order. Service manual must also be supplied along with the equipment and accessories.

32. Warranty period must be mentioned clearly (preferably of minimum two years) in respect of all the

equipments and accessories supplied.

33. During the warranty period the responsibility of the servicing/maintenance should be undertaken by the party regularly. The servicing/maintenance should be carried out by the authorized agency of the manufacturer/supplier.

34. Annual servicing/maintenance rate for the next 3 years after the expiry of warranty period ( minimum 2 years) should be quoted separately.

35. On award of the work to the successful tenderer the agency will be required to set-up full fledge office in the cluster to render services to the beneficiaries, such agency(ies) will be required to render necessary services to the end user for at least 5 years from the date of supply/ installation. Acceptance for this condition is to be submitted by the agency along with the tender and tender of only those parties will be considered who attached the acceptance.

36. Supplier will ensure the distribution of inverters to the beneficiaries at cluster point camps as decided by the authority and will also obtain an Impact Report from the beneficiaries after a using period of 3 months from the supply and will forward a copy of the same to IICT for Impact Analysis of the Project. The Security deposit BG will be returned to supply only after the submission of the Impact Report/ user feedback copy to IICT, Bhadohi by the supplier.

V- Execution of Agreement:

37. The Successful Tender shall execute an agreement in the prescribed form on a stamped paper of Rs. 100/- failing which the EMD submitted by the tenderer will be forfeited, without issuing intimation or notice, also the tender shall be liable for cancellation and the tenderer liable for consequential actions.

VI- Quality and Quantity Parameters: 38. (a). The successful tenderer should maintain the specified quality for the entire supply. If any of the

supply do not meet the required specification as per the Annexure-1, such supply shall be rejected and rejected supply shall be removed and replaced within 10 working days from the date of intimation at the cost of the tenderer. If the rejected supply is not replaced by the tenderer, during the specified period, the cost of replacement shall be recovered either from the payment due or from the security deposit besides levy of penalty. Payment will be made only to the actual quantity accepted for supply after ensuring the quality parameters and actually accepted.

(b). The item not found fully functional by the Inspecting team are liable to be replaced by the tenderer in 10 day time. If the item supplied by a tenderer is rejected continuously for more than two times or on different occasions for more than five times, it shall be open to the Director, IICT to cancel the order placed with such tenderer and make alternative arrangements for procurement of such quantity at the risk and responsibility of the tenderer and to claim any loss in such transaction from the tenderer. The Security Deposit of the tenderer shall also be forfeited.

mailto:[email protected]

of 12

(i). The quantity noted in the tender is approximate and could be less/more subject to availability of the fund allocated.

(ii). Order(s) will be placed for specified quality & specified quantity during the period of validity of

rate of tender i.e. 18 months.

(iii).Distribution of battery linked inverters to the registered Artisans (carpet weavers) shall be done

after due check of the battery linked inverters in the presence of inspection team, including

representative of the tenderer.

(iv).The IICT reserves the right to place orders with more than one supplier and vary the order Quantity and order may issue the part order(s).

VII NON-SUPPLY/SHORT SUPPLY: 39. (i). If the tenderer fails to deliver any quantity of the delivery schedule, the supply order for the total

quantity placed with such tender is liable to be cancelled.

(ii). In respect of unsupplied quantity, after expiry of extension of time with penalty, pro- rata Security Deposit will be forfeited. Additionally, all consequential losses, costs and damages incurred for making alternative arrangements shall also be recovered from the tenderer.

VIII VALIDITY OF THE TENDER:

40. The tender shall be valid for a period of 18 months from the date of opening of the tender.

of 12

Annexure-1 SPECIFICATIONS

Technical Specification for Solar Inverter

1. Inverter Capacity 150VA

Input voltage: 230+10% V , A.C. , 50Hz

Output voltage: Same as Input

2. Battery One no. of 26Ah/12V Battery of reputed brands only,

Incorporated with inverter body for portability

3. Backup time Backup time of minimum Ten hours on nine watt load.

4. Power Input cable and

Switches

Two meter length of power input cable of reputed brand only.

Three numbers of three pin socket with individual ON/OFF

switches and one main switch of reputed brand only.

5. Fuse carrier One no. with two fuse unit

6. Power indicator Minimum Three power indicator of following modes:

Charging ON

Battery FULL

Battery LOW

*Should be auto cut-off on overloading

7. L ED Bulbs Three Nos. of LED bulb of 03 watt of reputed brand with two

year of warranty

8. SOLAR Panel 12 volt, 40 Watt of reputed brand with five year of warranty

and should be certified by Government agency.

9. System Compatibility Inverter should be of hybrid charging system i.e.

charging by electricity as well as solar system.

10. Accessories Power Cable of 15 meter length of reputed brand for

connection

LED Lamp holder three nos. of reputed brand

Complete set of Solar Panel mounting structure

Fuse 2 Nos.

Pin top three nos.

11. Replaceable Warranty and

Service

Battery 24 months

Inverter 24 months

LED 24 month

Solar Panel 60 months

The successful tenderer will be required to setup full-fledged

office in the cluster to provide necessary services to the

beneficiaries for at least five years from the date of

supply/installation.

12. Annual Maintenance

Contract(AMC)

Annual service/Maintenance rate for the next three years after

the expiry of warranty period (Minimum Two Years) should

be quoted separately.

INDIAN INSTITUTE OF CARPET TECHNOLOGY - Home | … · Indian Institute of Carpet Technology Chauri...

Documents

Transcript of INDIAN INSTITUTE OF CARPET TECHNOLOGY - Home | … · Indian Institute of Carpet Technology Chauri...