Independent School District 834 Central Services, 1875 ... · Independent School District 834...

Independent School District 834

Central Services, 1875 South Greeley Street, Stillwater, MN School Board Business Meeting Agenda – July 27, 2017 at 5:30 p.m.

I. Call to Order II. Roll Call III. Pledge of Allegiance IV. Mission and Goals V. Approval of the Agenda VI. Consent Agenda A. School Board Meeting Minutes June 8, 2017 B. School Board Meeting Minutes June 22, 2017 C. Gifts and Donations May 2017 D. Disbursement Register May 26 – July 20, 2017 E. Treasurer’s Report May 2017 F. Human Resources Personnel Report G. Itinerant Agreement between Northeast Metro 916 and Stillwater Area Public Schools to Provide Special Education and Related Staffing VII. Action Items A. 2017-2018 School Calendar Adjustment – Dr. McDowell B. S.R. 1.20 Discipline Policy – Dr. McDowell C. S.R. 1.27 Special Education Workload Policy – Dr. McDowell D. Long-term Facility Maintenance Ten Year Plan – Ms. Hoheisel E. Other Post-Employment Benefits – Ms. Hoheisel F. Cafeteria Employees Organization Master Contract 2017-2018 and 2018-2019 – Ms. Moen VIII. Board Member Reports A. Superintendent Report B. Board Chair Report 1. Superintendent Evaluation Summary C. Board Member Reports D. Working Group Reports IX. Adjournment A. Adjourn

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Independent School District No. 834 – Stillwater Area Public Schools

Stillwater City Hall, 216 North 4th Street, Stillwater, MN June 8, 2017 – 6:00 p.m. Meeting Minutes

I. Call to Order: The meeting was called to order at 6:10 p.m. II. Roll Call: Present: George Hoeppner, chair; Paula O’Loughlin, vice chair; Tom Lehmann, treasurer; Jennifer Pelletier, clerk; Shelley Pearson, director; Mike Ptacek, director; Sarah Stivland, director; Superintendent Pontrelli (ex-officio) Student Members Bridget Smith and Emera Balok III. Pledge of Allegiance: Chair Hoeppner led Pledge of Allegiance. IV. District Mission and School Board Goals: The mission statement was read by Member Pelletier and the goals were read by Member Pearson. V. Approval of the Agenda Member Ptacek motioned to remove the human resources personnel report from the consent agenda to action item F, seconded by Pelletier; Vote: 7 ayes, 0 nays, Motion Carried. Motion to approve amended agenda by Ptacek; Second by: O’Loughlin; Vote: 7 ayes; 0 nays; Motion Carried. VI. Introductory Items A. Student Report Student Members reported on the final days of their senior year and provided a spring sports update. Ava Yokanovich and Annabel Gregg, new student members were introduced. Board chair Hoeppner thanked Emera and Bridget for their service over the past year and awarded them a certificate. B. District Recognition 1. Superintendent Pontrelli recognized Andy Fields, Principal of Oak-Land Junior High for his achievement in being awarded the Principal of the Year MN Capitol Division. 2. Superintendent Pontrelli recognized Don Fixer for his years of service in broadcasting the Stillwater School Board meetings. VII. Open Forum (8 speakers) 1. Laurie Sherburne, 1105 Nena Ct., Stillwater spoke about the lawsuit she has against the school board members. 2. Jessica Grythe, 1609 Greeley St., Stillwater told board and leadership that she thinks they do a bad job. 3. Kristie Mack, 421 Pine St., expressed disappointment in communications about the closing schools. 4. Lisa Day, 4479 Lake Elmo Ave. N., spoke about the new dual immersion program. 5. Kiva Sherr-Nelson, 426 Rice St. W., Stillwater expressed disappointment in communications about the closing schools. 6. Carl Blondin, 617 Sunrise Ave., Stillwater spoke about the need for a capital campaign to replace the new turf at the high school in 8 years. 7. Julie Casserly, 568 Eben Ct., Stillwater, expressed disappointment in the district’s budget.

8. Clayton Hiemke, 717 Maple St., Stillwater spoke about the budget, censorship and COI. VIII. Consent Agenda A. Minutes of May 11, 2017 School Board Meeting B. Minutes of May 25, 2017 School Board Meeting C. Accept Gifts and Donations April 2017 D. Disbursement Register April 1-30, 2017 E. Treasurer’s Report April 2017 F. Human Resources Personnel Report G. Certify the District Census H. Food Service Bix Produce Company Renewal for 2017-2018 I. Food Service Milk & Dairy Renewal for 2017-2018 J. NE Metro 916 – ECFC Renewal for 2017-2018 K. Designate Official with Authority for MDE Recertification System – Barbara Proulx identified as official with authority for the 2017-2018 school year. L. Lake Elmo Sanitary Sewer Improvements bid awarded to Miller Excavating, Inc. of Stillwater, MN. M. Brookview Elementary Playground Equipment for $81,093.95 and Installation for $22,800.00 approved to St. Croix Recreation Fun Playgrounds, Inc. N. Brookview Elementary Playground Surfacing approved for the amount of 160,676.12 to St. Croix Recreation Fun Playgrounds, Inc. O. Northeast Metropolitan Intermediate School District 916 Long Term Facility Maintenance Motion by: Lehmann; Second by: Pelletier; Vote: 7 ayes, 0 nays, Motion Carried. IX. Reports A. Legislative and ESSA Summary Ms. Hoheisel and Dr. McDowell reviewed the legislative changes from the 2017 session and the impact to the district. X. Action Items A. Read Well By Third Grade Plan Ms. Larson, director of personal learning, requested approval of the plan. The school board members received the plan at their May 25 learning session.

Motion by: Pearson; Second by: O’Loughlin; Vote: 7 ayes, 0 nays, Motion Carried.

B. 2017-2018 Preliminary Budget Ms. Hoheisel requested approval of the 2017-2018 preliminary budget. The board received and discussed the budget at their May 25 learning session. FUND 2017-18 Revenue Budget 2017-18 Expenditure Budget General 103,750,672 104,641,501 Food Service 4,144,865 4,128,658 Community Service 5,851,627 5,838,996 Sub-Total Operating Funds $113,747,164 $114,609,155 Building Construction Fund 25,000 26,118,936 Debt Service Fund 10,033,085 9,869,923 Sub-Total Non-Operating Funds $10,058,085 $35,988,859 Trust Fund 25,000 25,000 Total All Funds $123,830,249 $150,623,014 Motion by: Lehmann; Second by: Stivland; Vote: 6 ayes, 1 nays, (Ptacek) Motion Carried.

C. Food Service Price Increase Ms. Kristen Hoheisel provided information regarding the mandatory lunch price increase that becomes effective July 1, 2017. The price of all student lunches to be increased by ten cents and secondary breakfast increased by ten cents for the 2017-2018 school year. Motion by: Stivland; Second by: Pelletier; Vote: 7 ayes, 0 nays, Motion Carried. D. Pankalo 916 Program Agreement 2017-2018 Stillwater Area Public Schools Food Service will provide meals for the Pankalo 916 Program located at 8568 Eagle Point Blvd in Lake Elmo, MN. The agreement will begin on July 1, 2017 and expire on June 30, 2018. ISD 834 staff will prepare and provide breakfast and lunch on site. Motion by: Ptacek; Second by: O’Loughlin; Vote: 7 ayes, 0 nays, Motion Carried. E. Delinquent Meal Account Policy The United States Department of Agriculture (USDA) is requiring school district’s to have a policy in place informing the public of the responsibilities, options, procedures and notifications used in public school nutrition programs. The policy was presented to the school board at their May 25, learning session. Motion by: Pearson; Second by: Stivland; Vote: 7 ayes, 0 nays, Motion Carried. F. Human Resources Personnel Report The human resources personnel report was removed from the consent agenda at the start of meeting. Motion by: Lehmann; Second by: O’Loughlin; Vote: 6 ayes, 1 nays (Ptacek), Motion Carried. XI. Superintendent and Board Member Updates A. Superintendent Report Superintendent Pontrelli reported she attended many wonderful end of the year events. She announced the district is holding a meeting regarding mental health on June 21 from 6:00-7:30 p.m. at Stillwater Public Library. B. Chairperson’s Report 1. Mr. Hoeppner reported on the learning session where board members received information and discussed the special ed. Study, Read Well Plan, Q-Comp and Instructional Coaching, Facility Fee Rates, and an update on the Pony Activity Center. C. Board Member Reports 1. Mr. Hoeppner attended the District Retirement Dinner and the Distinguished Alumni Dinner and reported on a recent EMID meeting. 2. Mr. Ptacek distributed the 916 Talking Points and announced Pankalo School is holding an open house on August 1 from 10 a.m. to 6 p.m. 3. Ms. Pearson thanked long-time volunteer Karen Rose for her service, attended the Scholarship Award Ceremony, the Baccalaureate ceremony and gave a shout out to staff for packing. 4. Ms. O’Loughlin thanked the staff and teachers for their work and recognized the last day of school was filled with emotion. 5. Mr. Lehmann Congratulated the 2017 Graduates who participated in the 141st Commencement Ceremony. He also reported attending the District Retirement Dinner and the Distinguished Alumni Dinner. 6. Ms. Pelletier announce the Partnership Plan has two big impacts grants for 2017-2018. Thanked Principal Cox and staff at Oak Park for a wonderful last day of school. 7. Ms. Stivland reported on the May 15 TAB Committee meeting and expressed disappointment in the district’s lack of recognition in the school closings. D. Working Group Reports 1. Ms. Pelletier reported that the policy working group will be meeting on June 19 to work on the discipline policy and the special education work load policy. XI. Adjournment

The meeting adjourned to closed session for negotiations at 9:48 p.m. Motion by: Lehmann; Second by: Pearson; Vote: 7 ayes, 0 nays, Motion Carried. With all board members present, closed session began 9:56 p.m. The closed session adjourned to open meeting at 11:39 p.m. Motion by: Pearson; Second by: Stivland; Vote: 7 ayes, 0 nays, Motion Carried. The meeting adjourned at11:40 p.m. Motion by: Pearson; Second by: Lehmann; Vote: 7 ayes, 0 nays, Motion Carried. Respectfully submitted, Jennifer Pelletier, school board clerk.

PERSONNEL CHANGES: BOARD MEETING 7/27/2017

NAME STATUS GROUP EFFECTIVE DATEAtwood, Kevin Resignation Co-Curricular June 19, 2017

Atwood, Kevin Resignation Co-Curricular June 19, 2017

Buck, Kristen Resignation CE Leads & May 31, 2017Assistants

Harnett, Patrick Resignation Co-Curricular June 13, 2017

Johnson, Troy Death CSS June 10, 2017

Lamone, Jennifer Resignation SCPA July 14, 2017

Marget, Gregory Resignation SCEA June 9, 2017

Pavlovich, Michael Resignation Co-Curricular June 1, 2017

Perez, Alex Resignation CE Leads & May 30, 2017Assistants

Peters, Benjamin Resignation CE Leads & June 20, 2017Assistants

St. Martin, Tara Resignation SCEA June 29, 2017

Thingvold, Sara Resignation Tech June 9, 2017Support

NAME STATUS GROUP EFFECTIVE DATEKaliher, Molly Approve SCEA August 21, 2017 - June 4, 2018

NAME ASSIGNMENT SALARY PLACEMENT/ HOURLY RATE REASON GROUP EFFECTIVE DATEAuge, Mike Custodian Level 6, 8.0 hours/day $15.75 / hour 2017- 2018 Custodian July 5, 2017

Stillwater Area High School StaffingBade, Alex CE Casual Gymnastics Assistant $13.00 / hour Summer Casual June 5, 2017

District Wide StaffingBartosh, Isabel CE Casual Gymnastics Assistant $11.00 / hour Summer Casual June 22, 2017

District Wide StaffingBerger, Paxton CE Casual Lifeguard $10.50 / hour Summer Casual June 15, 2017

District Wide StaffingBertrand, Jessica CE Casual Volleyball Assistant $13.00 / hour Summer Casual June 1, 2017

District Wide StaffingBooker, Jessica 1.0 FTE English Teacher $59,245 2017-2018 SCEA August 15, 2017

Stillwater Area High School StaffingBreault, Jennifer Community Education Assistant $14.25 / hour Summer CE Leads & June 7, 2017 - August 18, 2017

Oak Park Staffing AssistantsBrynestad, Lea .60 FTE Art Teacher $53,447 2017-2018 SCEA August 21, 2017

Rutherford Elementary StaffingBurgess, Kaitlyn Community Education Assistant $13.00 / hour Summer CE Leads & June 7, 2017 - August 18, 2017

RETIREMENT/RESIGNATION/RELEASE

(New Hires, Resignations, Retirements, Terminations, Leave Requests)

Assistant Boys Soccer Coach

ASSIGNMENT

Afton-Lakeland & Stonebridge Elementary

Stillwater Middle SchoolLead 8th Grade Boys Soccer Coach

Stillwater Middle SchoolCommunity Education Assistant, 2.5 hours/day

Oak Park Elementary

Lead 9th Grade Boys Basketball Coach

Information & Student Records Clerk, 7.5 hours/dayStillwater Area High Schoool

.70 FTE Music Teacher

Assistant Track CoachAndersen & Lake Elmo Elementary

Community Education Assistant, 5.0 hours/day

HIRES/REHIRES

Oak Park Elementary .80 FTE Art Teacher

Afton Lakeland Elementary

Stillwater Area High SchoolCommunity Education Assistant, 2.75 hours/day

LEAVES OF ABSENCEASSIGNMENT

1.0 FTE Special Education TeacherStillwater Area High School

Stillwater Area High School

Paraprofessional, 6.0 hours/dayLily Lake Elementary

Coordinator, Facility & Site OperationsStillwater Area High Schoool

Oak Park Staffing Assistants

Cady, Cheyenne Community Education Assistant $13.73 / hour Summer CE Leads & June 7, 2017 - August 18, 2017Oak Park Staffing Assistants

Christensen, Erik Paraprofessional, 7.0 hours/day $15.79 / hour 2017-2018 SCPA August 28, 2017Lake Elmo Elementary Staffing

Clipson, George CE Casual Adult Enrichment Instructor $15.00 / hour 2017-2018 Casuals July 11, 2017Stillwater Area High School Staffing

Cousineau, Mikayla CE Casual Water Safety Instructor $10.50 / hour 2017-2018 Casual July 13, 2017District Wide Staffing

Critchley, Thomas 1.0 FTE Assistant Principal $104,917 Replacement Principals July 1, 2017Stillwater Middle School

Cirullo, Leslie Community Education Assistant $13.21 / hour Summer CE Leads & June 7, 2017 - August 18, 2017Oak Park Staffing Assistants

Davies, Elijah 1.0 FTE PLTW Teacher $70,170 2017-2018 SCEA August 15, 2017Stillwater Middle School Staffing

Delander, Caitlin Community Education Assistant $13.73 / hour Summer CE Leads & June 7, 2017 - August 18, 2017Oak Park Staffing Assistants

Dinzeo, Nicholas Paraprofessional, 4.5 hours/day $15.61 / hour 2017-2018 SCPA August 28, 2017Stillwater Area High School Staffing

Fierro Westberg, Melinda Coordinator of Learning & Innovation - Assessment $84,476 2017-2018 CSS July 10, 2017Central Services Staffing

Foster, Bayley CE Casual Track Camp Assistant $11.00 / hour Summer Casual June 5, 2017Stillwater Area High School Staffing

Fredrickson, Clark 1.0 FTE ELL Teacher $50,536 2017-2018 SCEA August 15, 2017Oak-Land Middle School Staffing

Gag, Nicholas CE Casual Track Camp Assistant $11.00 / hour Summer Casual June 5, 2017Stillwater Area High School Staffing

Glass, Caleb 1.0 FTE Special Education Teacher $44,453 2017-2018 SCEA August 21, 2017Transition Program Staffing

Green, Tess 1.0 FTE Science Teacher $41,869 2017-2018 SCEA August 15, 2017Stillwater Middle School Staffing

Gross, Adrienne Community Education Assistant $13.21 / hour Summer CE Leads & June 7, 2017 - August 18, 2017Oak Park Staffing Assistants

Grube, Skylar Community Education Assistant $13.00 / hour Summer CE Leads & June 7, 2017 - August 18, 2017Oak Park Staffing Assistants

Hafemeyer, Brice CE Casual T-Ball Camp Assistant $11.00 / hour Summer Casual June 5, 2017Stillwater Area High School Staffing

Hansen, Deb Paraprofessional, .75 hours/day $15.43 / hour 2017-2018 SCPA August 28, 2017Rutherford Elementary Staffing

Hansen, Rick 1.0 FTE Social Studies Teacher $70,170 2017-2018 SCEA August 21, 2017Stillwater Middle School Staffing

Hansen, Susan Early Childhood Teacher, 705.63 hours/year $27,449 2017-2018 SCEA August 15, 2017Early Childhood Family Center Staffing

Hillquist, Tracey Paraprofessional, 5.75 hours/day $15.79 / hour 2017-2018 SCPA August 28, 2017Lake Elmo Elementary Staffing

Hirsch, Brittany Summer Success Teacher, 4.25 hours/day $32.77 / hour 2017-2018 SCEA July 10, 2017 - July 27, 2017Andersen Elementary Staffing

Hoffman, Robert Custodian Level 6, 8.0 hours/day $15.75 / hour 2017- 2018 Custodian July 5, 2017Stillwater Area High School Staffing

Huber, Logan CE Casual Soccer Camp Assistant $11.00 / hour Summer Casual July 10, 2017District Wide Staffing

Jelinek, Ashlyn CE Casual Pony Power & Performance $13.00 / hour 2016-2017 Casual June 1, 2017

Stillwater Area High School StaffingJohnson, Audrey .80 FTE Art Teacher $50,937 2017-2018 SCEA August 15, 2017

Andersen & Lake Elmo Elementary Staffing

Johnson, Matthew Casual Track/Field Maintenance $13.00 / hour 2016-2017 Casual May 1, 2017Stillwater Area High School Staffing

Jorgensen, Melissa 1.0 FTE Elementary Education Teacher $70,170 Occasional SCEA August 21, 2017 - October 27, 2017Andersen Elementary School Substitute

Kelsey, Stephanie Community Education Assistant $13.00 / hour Summer CE Leads & June 7, 2017 - August 18, 2017Early Childhood Family Center Staffing Assistants

Knippenberg, Megan 1.0 FTE Kindergarten Teacher $70,170 2017-2018 SCEA August 15, 2017Brookview Elementary School Staffing

Kroening, Alexis Community Education Assistant $13.00 / hour Summer CE Leads & June 7, 2017 - August 18, 2017Oak Park Staffing Assistants

Lammer, John CE Casual Pickleball Instructor $26.00 / hour 2016-2017 Casual June 1, 2017District Wide Staffing

Lammer, Pat CE Casual Pickleball Instructor $20.00 / hour 2016-2017 Casual June 1, 2017District Wide Staffing

Leo, Monica Summer Success Paraprofessional, 4.25 hours/day $19.01 / hour Summer SCPA July 10, 2017 - July 27, 2017Andersen Elementary Staffing

Machana, Sarah Community Education Assistant $16.84 / hour Summer CE Leads & June 7, 2017 - August 18, 2017Oak Park Staffing Assistants

Madline, Carrie Paraprofessional, 5.15 hours/day $15.43 / hour 2017-2018 SCPA August 28, 2017Rutherford Elementary Staffing

McCabe, Julie Community Education Assistant $13.21 / hour Summer CE Leads & June 7, 2017 - August 18, 2017Early Childhood Family Center Staffing Assistants

McGibbon, Jodie Community Education Assistant $14.77 / hour Summer CE Leads & June 7, 2017 - August 18, 2017Oak Park Staffing Assistants

McNally, Krista 1.0 FTE School Counselor $65,650 2017-2018 SCEA August 15, 2017Stillwater Area High School Staffing

Meservey, Jacki Community Education Assistant $14.77 / hour Summer CE Leads & June 7, 2017 - August 18, 2017Oak Park Staffing Assistants

Miller, Wyatt Summer Grounds, 8.0 hours/day $12.50 / hour Summer Grounds June 13, 2017 - August 11, 2017District Wide Staffing

Molano, Amalia Community Education Assistant $14.25 / hour Summer CE Leads & June 7, 2017 - August 18, 2017Oak Park Staffing Assistants

Nolan, George Director of Personalized Learning $132,277 2017-2018 Directors August 1, 2017Central Services Staffing

Odegaard, Kara 1.0 FTE Math Teacher $65,129 2017-2018 SCEA August 15, 2017Stillwater Area High School Staffing

Olivieri, Isabella Community Education Assistant $13.00 / hour Summer CE Leads & June 7, 2017 - August 18, 2017Oak Park Staffing Assistants

Olson, Mitchell Community Education Assistant $13.21 / hour Summer CE Leads & June 7, 2017 - August 18, 2017Oak Park Staffing Assistants

Palmen, Ellen Community Education Assistant $13.00 / hour Summer CE Leads & June 7, 2017 - August 18, 2017Early Childhood Family Center Staffing Assistants

Parker, Evan CE Casual Basketball Camp Assistant $11.00 / hour Summer Casual June 5, 2017Stillwater Area High School Staffing

Patterson, Claire CE Casual Basketball Camp Assistant $11.00 / hour Summer Casual July 5, 2017Stillwater Area High School Staffing

Peters, Benjamin Community Education Assistant $13.21 / hour Summer CE Leads & June 7, 2017 - August 18, 2017Oak Park Staffing Assistants

Petersen, Jordan .80 PE & DAPE Teacher $48,740 2017-2018 SCEA August 15, 2017

Andersen Elementary StaffingPlaschko, Jeff Assistant Football Coach $3,630 Replacement Co-Curricular August 1, 2017

Stillwater Area High SchoolPotter, Paige Community Education Assistant $13.00 / hour Summer CE Leads & June 7, 2017 - August 18, 2017

Early Childhood Family Center Staffing Assistants

Ronsberg, Sidnee CE Casual Volleyball Camp Assistant $13.00 / hour Summer Casual July 5, 2017District Wide Staffing

Ross, Katy Paraprofessional, 6.0 hours/day $17.36 / hour 2017-2018 SCPA August 28, 2017Stillwater Middle School Staffing

Rusignuolo, Jill 1.0 FTE English Teacher $70,170 2017-2018 SCEA August 15, 2017Stillwater Area High School Staffing

Ryan, Angela 1.0 FTE Physical Education Teacher $70,170 2017-2018 SCEA August 15, 2017Oak-Land Middle School Staffing

Sather, Martha .70 FTE Music Teacher $51,198 2017-2018 SCEA August 21, 2017Andersen & Lake Elmo Elementary Staffing

Schmalz, Kevin 1.0 FTE Special Education Teacher $55,506 2017-2018 SCEA August 15, 2017Stillwater Area High School Staffing

Schmidt, Heather Community Education Assistant $13.00 / hour Summer CE Leads & June 7, 2017 - August 18, 2017Oak Park Staffing Assistants

Schoelerman, Lisa .30 FTE Special Education Teacher $86,376 2017-2018 SCEA August 21, 2017Washington County Juvenile Center Staffing

Schreder-Vossen .80 FTE Science Teacher $70,170 2017-2018 SCEA August 15, 2017St. Croix Valley ALC Staffing

Schumann, Airana Community Education Assistant $13.21 / hour Summer CE Leads & June 7, 2017 - August 18, 2017Oak Park Staffing Assistants

Severson, Sean Paraprofessional, 4.5 hours/day $15.61 / hour 2017-2018 SCPA August 28, 2017Stillwater Area High School Staffing

Smith, Pricilla Paraprofessional, 6.0 hours/day $15.79 / hour 2017-2018 SCPA August 28, 2017Stillwater Middle School Staffing

Snyder, Benjamin CE Casual Basketball Camp Assistant $11.00 / hour Summer Casual June 5, 2017Stillwater Area High School Staffing

Sommaruga Rojas, Paula Secretary - Elementary Principal, 8.0 hours/day $20.13 / hour Replacement Tech Support July 24, 2017Lake Elmo Elementary

Springer, Nicholas 1.0 FTE Math Teacher $48,983 2017-2018 SCEA August 15, 2017Stillwater Area High School Staffing

Stevermer, Lauren 1.0 FTE Student Advocate $45,285 2017-2018 SCEA August 15, 2017Lake Elmo Elementary Staffing

Stoltz, Scotty Community Education Assistant $14.77 / hour Summer CE Leads & June 7, 2017 - August 18, 2017Oak Park Staffing Assistants

Swanson, Serena Community Education Assistant $13.00 / hour Summer CE Leads & June 7, 2017 - August 18, 2017Early Childhood Family Center Staffing Assistants

Terpstra, Vanessa Paraprofessional, 5.9 hours/day $15.43 / hour 2017-2018 SCPA August 28, 2017Stillwater Area High School Staffing

Valbuena, Tracey .40 FTE Spanish Teacher $50,536 2017-2018 SCEA August 15, 2017Stillwater Area High School Staffing

Wallraff, Patricia Custodian Level 6, 8.0 hours/day $15.75 / hour 2017- 2018 Custodian July 5, 2018Oak Land Middle School Staffing

Wendelboe, Angela 1.0 FTE Special Education Teacher $74,520 2017-2018 SCEA August 15, 2017Stillwater Area High School Staffing

Wendelboe, Zachary Community Education Assistant $14.77 / hour Summer CE Leads & June 7, 2017 - August 18, 2017Oak Park Staffing Assistants

Wevers, Karen CE Casual Pickleball Assistant $15.00 / hour 2016-2017 Casual June 5, 2017

District Wide StaffingWriskey, Nicole 1.0 FTE Special Education Teacher $70,170 2017-2018 SCEA August 15, 2017

Stillwater Middle School StaffingYawger, Caitlin 1.0 FTE Special Education Teacher $46,016 2017-2018 SCEA August 15, 2017

Stillwater Middle School StaffingYokanovish, Nick CE Casual Running Umpire $13.00 / hour 2016-2017 Casual June 1, 2017

District Wide Staffing

ASSIGNMENT CHANGES

NAME FROM TO REASON GROUP EFFECTIVE DATEBarnett-Hughes, Karen Paraprofessional, 6.0 hours/day Paraprofessional, 6.0 hours/day 2017-2018 SCPA August 28, 2017

Oak Park Elementary Stonebridge Elementary StaffingChristenson, Terri Secretary - Secondary Principal, Secretary - Secondary Principal, 2017-2018 Tech Support July 1, 2017

Stillwater Junior High Stillwater Middle SchoolClymer, Eddie Custodian 6, 5.25 hours/day Custodian 5, 8.0 hours/day 2017-2018 Custodians July 5, 2017

Afton-Lakeland Elementary Afton-Lakeland Elementary StaffingCox, Nathan 1.0 FTE Elementary Principal 1.0 FTE Elementary Principal 2017-2018 Principals July 1, 2017

Lily Lake & Oak Park Elementary Lily Lake Elementary StaffingDrommerhausen, Mark 1.0 FTE Principal on Special Assignment 1.0 FTE Elementary Principal 2017-2018 Principals July 1, 2017

District Wide Brookview Elementary StaffingDufresne, Karen Cafeteria Employee, 4.75 hours/day Cafeteria Employee, 5.5 hours/day 2017-2018 Cafeteria July 1, 2017

Lily Lake Elementary Rutherford Elelmentary StaffingForsythe, Kelli Paraprofessional, 6.20 hours/day Paraprofessional, 6.0 hours/day 2017-2018 SCPA August 28, 2017

Oak-Land Jr High Oak-Land Middle School StaffingGilsdorf, Sue .90 FTE Music Teacher .80 FTE Music Teacher 2017-2018 SCEA August 21, 2017

Stillwater Junior High Stillwater Middle School StaffingLandfeldt, Malinda 1.0 FTE Elementary Principal 1.0 FTE Elementary Principal 2017-2018 Principals July 1, 2017

Marine & Withrow Elementary Afton-Lakeland Elementary StaffingMiller, Leanna Paraprofessional, 6.25 hours/day Paraprofessional, 6.0 hours/day 2017-2018 SCPA August 28, 2017

Marine Elementary Stillwater Middle School StaffingOlson, Eric Cafeteria Employee, 3.5 hours/day Cafeteria Employee, 5.0 hours/day 2017-2018 Cafeteria July 1, 2017

Brookview Elementary Stillwater Middle School StaffingPhernetton, Shelly 1.0 FTE Assistant Principal 1.0 FTE Assistant Principal 2017-2018 Principals July 1, 2017

Stillwater Junior High Stillwater Area High School StaffingStewart, Susie Secretary - Elementary Principal,

8.0 hours/day, 220 daysSecretary - Building Secretary,

7.5 hours/day, 192 days2017-2018

StaffingTech Support August 28, 2017

Lake Elmo Elementary Oak ParkThorager, Natasha 1.0 FTE Media & Intervention 1.0 FTE Media & Intervention 2017-2018 SCEA August 21, 2017

Oak Park & Rutherford Elementary Rutherford Elementary & District Wide StaffingWalek, Lynn Secretary - Counselors, Due Process Secretary, 2017-2018 Tech Support August 21, 2017

Stillwater Junior High Oak-Land Middle & Stillwater Middle School StaffingZieske, Carolyne 1.0 FTE Elementary Principal

Afton-Lakeland Elementary 1.0 FTE Assistant Director of

Student Support Services2017-2018

StaffingDirectors July 1, 2017

Central Services

NAME REASON GROUP EFFECTIVE DATEAlbers, Michael 2017-2018 SCEA July 10, 2017 - July 27, 2017

StaffingAnderson, Victoria 2017-2018 SCEA July 10, 2017 - July 27, 2017

StaffingArdito, Nick 2017-2018 Co-Curricular August 21, 2017

Staffing

ADDITIONAL ASSIGMENTS

Extended School Year TeacherOak-Land Middle School

ADDITIONAL ASSIGNMENT

Extended School Year TeacherOak-Land Middle SchoolWEB Advisor - SharedStillwater Middle School

Brown, Abby 2017-2018 Co-Curricular August 21, 2017Staffing

Christopherson, Kyle 2017-2018 SCEA July 10, 2017 - July 27, 2017Staffing

DeJager-Pound, Vickie 2017-2018 SCEA July 10, 2017 - July 27, 2017Staffing

Eisenberg, Leanne 2017-2018 SCEA July 10, 2017 - July 27, 2017Staffing

Fischer, Melissa 2017-2018 SCEA July 10, 2017 - July 27, 2017Staffing

Frankfurth May, Emily 2017-2018 Co-Curricular August 21, 2017Staffing

Getchell, Chris 2017-2018 Co-Curricular August 21, 2017Staffing

Gospeter, Cassie 2017-2018 SCEA July 10, 2017 - July 27, 2017Staffing

Henning, Kate 2017-2018 SCEA July 10, 2017 - July 27, 2017Staffing

Lavin, Lori 2017-2018 SCEA July 10, 2017 - July 27, 2017Staffing

Lowe, Randy 2017-2018 SCEA July 10, 2017 - July 27, 2017Staffing

Lutz, Jessica 2017-2018 SCEA July 10, 2017 - July 27, 2017Staffing

Matel, Jonathan 2017-2018 SCEA July 10, 2017 - July 27, 2017Staffing

Poechmann, Nicole Student SCEA July 10, 2017 - July 27, 2017Need

Ruffini, Rhonda 2017-2018 SCEA July 10, 2017 - July 27, 2017Staffing

Schoeberlein, Tate 2017-2018 SCEA July 10, 2017 - July 27, 2017Staffing

Vomastek, Joseph 2017-2018 SCEA July 10, 2017 - July 27, 2017Staffing

Extended School Year Teacher


Oak-Land Middle SchoolExtended School Year Teacher

Oak-Land Middle School


Stillwater Middle SchoolWEB Advisor - Shared



Extended School Year Health Care SpecialistOak-Land Middle School

Extended School Year Teacher




Andersen ElementaryExtended School Year Teacher


Summer Success Teacher, 4.25 hours/day



WEB Advisor - Shared

WEB Advisor - SharedStillwater Middle School

Stillwater Middle School

Independent School District 834 – Stillwater Area Public Schools

Central Services, 1875 South Greeley Street, Stillwater School Board Business Meeting Minutes – June 22, 2017 at 5:30 p.m.

I. Call to Order – The meeting was called to order at 5:30 p.m. II. Roll Call – all members present. III. Pledge of Allegiance IV. Approval of the Agenda Motion by: Shelley Pearson; Second by: Sarah Stivland; Vote: 7 ayes, 0 nays. Motion Carried. V. Action Items A. Technical Support and Coordinators / Supervisors / Specialists Terms and Conditions of Employment 2017-2018 and 2018-2019 Motion by: Tom Lehmann; Second by: Jennifer Pelletier; Vote: 7 ayes, 0 nays. Motion Carried. B. District Directors, Managers and Program Administrators Terms and Conditions of Employment 2017-2018 and 2018-2019 Motion by: Paula O’Loughlin; Second by: Tom Lehmann; Motion by Mike Ptacek to table this item until mid-September, failed for lack of second Vote: 6 ayes, 1 nays Ptacek. Motion Carried. VI. Adjourn The meeting adjourned at 6:00 p.m. Motion by: Tom Lehmann; Second by: Paula O’Loughlin; Vote: 7 ayes, 0 nays. Motion Carried. Respectfully submitted, Jennifer Pelletier, clerk

Agreement To Provide Special Education and Related Staffing This Agreement is made and entered into by and between the Northeast Metropolitan Intermediate School District No. 916 (“Northeast Metro 916”) and Independent School District No. 834 (“School District”) on this 1st day of July, 2017, for the purpose of Northeast Metro 916 providing special education and/or related staffing to students enrolled in and receiving educational and related services at the School District.

WHEREAS, Northeast Metro 916 is a Minnesota intermediate school district providing special education and related services to students whose resident school districts request such services to be provided by Northeast Metro 916; and

WHEREAS, the School District is a Minnesota independent school district providing

educational services to or for its resident students; and

WHEREAS, the School District desires Northeast Metro 916 to provide special education and/or related services to those students enrolled in and as requested by the School District; and

WHEREAS, Northeast Metro 916 is willing and has the authority to enter into an

Agreement to provide special education and/or related services to students enrolled in the School District, pursuant to Minnesota Statutes, Chapter 136D;

NOW, THEREFORE, IT IS AGREED BY AND BETWEEN THE SCHOOL DISTRICT

AND NORTHEAST METRO 916 AS FOLLOWS: I. School District Obligations

1. The School District shall be solely responsible for ensuring that appropriate special

education and/or related services are made available to its resident students.

2. The School District shall submit any requests for educational and related services for its students in writing in any format, including electronic. Such requests shall specify the nature of the services requested, the number of students to be served, the full time equivalent (FTE) needed, and the location at which the services will be provided.

3. The School District shall be responsible to pay, on a timely basis, any and all invoices

submitted by Northeast Metro 916 for the services it provides on behalf of the School District.

4. The School District shall be responsible for state and federal reporting requirements

relating to the students receiving educational and/or related services under this Agreement, such as MARSS reporting.

5. The School District shall provide supervision of Northeast Metro 916 employees

providing special education and/or related services at the School District, as it relates to sign-in/sign-out procedures, classroom and office usage, and similar site procedures,

although the Northeast Metro 916 employees shall remain employees only of Northeast Metro 916. The School District shall notify Northeast Metro 916 of any known non- compliance by Northeast Metro 916 employees with such School District procedures.

II. Northeast Metro 916 Obligations

6. Northeast Metro 916 shall provide special education and/or related services as requested

by the School District with appropriately licensed Northeast Metro 916 employees. Northeast Metro 916 shall be responsible for STAR reporting requirements relating to the staffing provided the School District.

7. The individuals assigned to provide special education and/or related services at the

School District by Northeast Metro 916 shall be Northeast Metro 916 employees, and shall be hired, retained, assigned, directed, supervised, evaluated, compensated, disciplined or terminated by Northeast Metro 916, according to applicable Northeast Metro 916 employment agreements, Northeast Metro 916 policies and procedures and any applicable state or federal laws or regulations.

8. Despite the preceding language, the parties expect that the School District shall provide

site supervision of the Northeast Metro 916 employee while providing services at the School District as it relates to sign-in/sign-out, classroom and office usage, and other site procedures. The Northeast Metro 916 employees assigned to work at the School District shall abide by any and all School District procedures of which s/he is notified.

9. Northeast Metro 916 shall set staffing reimbursement rates for the special education and

related services it provides at the School District and shall issue billing invoices quarterly, consistent with the Northeast Metro 916 billing cycle. Billing shall also include reimbursement for staff mileage and travel time and the costs of supplies, equipment and overhead.

10. This Agreement shall not be construed to give rise to any employment relationship

between the School District and any Northeast Metro 916 employee assigned to work at the School District.

III. Transportation of Students

Student transportation shall be provided and paid for by the School District, as required by state and federal laws.

IV. Data Practices

Nothing in this Agreement shall be construed to be contrary to Minnesota Statutes, Chapter 13, the Minnesota Government Data Practices Act (“MGDPA”), and in particular, Minn. Stat. § 13.32, and the Federal Educational Rights and Privacy Act, 20 U.S.C. § 1232g (“FERPA”) regarding the creation and maintenance of educational records. All of the data created, collected, received, stored, used or maintained by the parties in performing functions under this Agreement

is subject to the requirements of the MGDPA and FERPA and the parties must comply with those requirements.

V. Insurance and Liability

Nothing in this Agreement shall constitute a waiver of the rights, privileges and benefits to which either party is entitled under Minnesota Statutes. The liability and monetary limits of liability of the School District and Northeast Metro 916 shall be governed by the Minnesota Government Tort Claims Act, Minnesota Statutes, Chapter 466, et. seq., and other applicable law. Northeast Metro 916 and the School District shall each maintain insurance against claims arising out of or relating to the provision of services under this Agreement, in an amount and of a nature consistent with each party’s Board policies, procedures or practices and as required by the laws of the State of Minnesota.

VI. Term and Cancellation

This Agreement shall commence on the date indicated below and shall remain in effect through June 30, 2018, unless Northeast Metro and the School District mutually agree to terminate or cancel the Agreement prior to that date by 60 days written notice. Written notices under this Agreement shall be sent to:

For Northeast Metro 916:

Director of Special Education Services Northeast Metro 916 2540 East County Road F White Bear Lake, MN 55110

For The School District:

Director of Student Support Services Stillwater Independent School District No. 834 1875 Greeley St S Stillwater, MN 55082

VII. Renewal

The parties to this Agreement may renew this Agreement if mutually agreed upon in one-year increments by executing a written renewal agreement at least sixty (60) days prior to expiration of the Agreement or any subsequent renewal period, subject to the same terms and conditions as this Agreement, or as otherwise mutually agreed upon.

VIII. Assignment

Neither party to this Agreement shall assign, delegate or transfer any rights or obligations under this Agreement without the prior written consent of the other party.

X. Amendments

This Agreement may be amended during the term of this Agreement and may only be amended in writing by the mutual agreement of the parties.

XI. Entire Agreement

This Agreement contains the entire Agreement between the parties with regard to the matters set forth herein. IN WITNESS WHEREOF, Independent School District No. 834 and Northeast Metropolitan Intermediate School District No. 916 have executed this Agreement this ______ day of __________________, 2017. INDEPENDENT SCHOOL DISTRICT NO. 834 Date: School Board Chairperson Date: Director of Student Support Services NORTHEAST METROPOLITAN INTERMEDIATE SCHOOL DISTRICT NO. 916 Date: School Board Chairperson

Date: Director of Special Education

Agenda Item VII. A.

Date Prepared: July 21, 2017 ISD 834 Board Meeting

Agenda Item: 23017-2018 School Calendar Adjustment Meeting Date: July 27, 2017 Contact Person: Dr. Bob McDowell, Executive Director of Learning and Innovation _____________________________________________________________________________________ Background: At their June 22 learning session school board received information about making an adjustment to the 2017-2018 school calendar. Administration recommends moving the May 14 2018 staff development day which is during Advanced Placement testing to January 29, 2018 to accommodate the SEC Music Festival that will take place at Stillwater Area High School. This does not alter the number of student days nor does it alter the number of staff development days. _____________________________________________________________________________________ Recommendation: Approval of the calendar adjustment is requested. Motion by: _____________________Seconded by: _____________________Vote: _______________

July 2017

Su M T W Th F Sa1

2 3 4 5 6 7 8

9 10 11 12 13 14 15

16 17 18 19 20 21 22

23 24 25 26 27 28 29

30 31

September 2017

Su M T W Th F Sa1 2

3 4 5 6 7 8 9

10 11 12 13 14 15 16

17 18 19 20 21 22 23

24 25 26 27 28 29 30

October 2017

Su M T W Th F Sa1 2 3 4 5 6 7

8 9 10 11 12 13 14

15 16 17 18 19 20 21

22 23 24 25 26 27 28

29 30 31

November 2017

Su M T W Th F Sa1 2* 3 4

5 6 7 8 9 10 11

12 13 14 15 16 17 18

19 20 21 22 23 24 25

26 27 28 29 30

* End of Quarter 1

December 2017

Su M T W Th F Sa1 2

3 4 5 6 7 8 9

10 11 12 13 14 15 16

17 18 19 20 21 22 23

24 25 26 27 28 29 30

31 Winter Break December 25-29

January 2018

Su M T W Th F Sa1 2 3 4 5 6

7 8 9 10 11 12* 13

14 15 16 17 18 19 20

21 22 23 24 25 26 27

28 29 30 31

* End of Quarter 2/Semester 1

February 2018

Su M T W Th F Sa1 2 3

4 5 6 7 8 9 10

11 12 13 14 15 16 17

18 19 20 21 22 23 24

25 26 27 28

March 2018


4 5 6 7 8 9 10

11 12 13 14 15* 16 17

18 19 20 21 22 23 24

25 26 27 28 29 30 31

* End of Quarter 3/Spring Break March 19-23

April 2018

Su M T W Th F Sa1 2 3 4 5 6 7

8 9 10 11 12 13 14

15 16 17 18 19 20 21

22 23 24 25 26 27 28

29 30

May 2018

Su M T W Th F Sa1 2 3 4 5

6 7 8 9 10 11 12

13 14 15 16 17 18 19

20 21 22 23 24 25 26

27 28 29 30 31*

* Last Day of School

June 2018

Su M T W Th F Sa1 2

3 4 5 6 7 8 9

10 11 12 13 14 15 16

17 18 19 20 21 22 23

24 25 26 27 28 29 30

Elementary Conferences are: Oct. 24............11:40 a.m. - 7:40 p.m.Oct. 26.......................3:40 - 7:40 p.m.Feb. 19 ...........11:40 a.m. - 7:40 p.m.Feb. 22 ......................3:40 - 7:40 p.m.

Middle School Conferences are: Oct. 17......................3:30 - 7:30 p.m.Oct. 24............11:30 a.m. - 7:30 p.m.

Senior High Conferences are: Oct. 26.................................. 4 - 8 p.m.Nov.2 .................................... 4 - 8 p.m.

StillwaterAREA PUBLIC SCHOOLS

Parent Calendar 2017-2018

No school

stillwaterschools.orgRevised 07/21/2017

August 2017


6 7 8 9 10 11 12

13 14 15 16 17 18 19

20 21 22 23 24 25 26

27 28*Grade1-10

29*Grade11-12

30*Grade

K

31

* First Day of School

July 2017

Su M T W Th F Sa1

2 3 4 5 6 7 8

9 10 11 12 13 14 15

16 17 18 19 20 21 22

23 24 25 26 27 28 29

30 31

September 2017 (T20/S19)

Su M T W Th F Sa1 2

3 4 5 6 7 8 9

10 11 12 13 14 15 16

17 18 19 20 21 22 23

24 25 26 27 28 29 30

October 2017 (T20/S18)

Su M T W Th F Sa1 2 3 4 5 6 7

8 9 10 11 12 13 14

15 16 17 18 19 20 21

22 23 24 25 26 27 28

29 30 31

November 2017 (T22/S19)

Su M T W Th F Sa1 2* 3 4

5 6 7 8 9 10 11

12 13 14 15 16 17 18

19 20 21 22 23 24 25

26 27 28 29 30

* End of Quarter 1

December 2017 (T17/S16)

Su M T W Th F Sa1 2

3 4 5 6 7 8 9

10 11 12 13 14 15 16

17 18 19 20 21 22 23

24 25 26 27 28 29 30

31 Winter Break December 25-29

New Teachers Professional Development Holiday Days Teacher Conference Comp

January 2018 (T23/S19)

Su M T W Th F Sa1 2 3 4 5 6

7 8 9 10 11 12* 13

14 15 16 17 18 19 20

21 22 23 24 25 26 27

28 29 30 31

* End of Quarter 2/Semester 1

February 2018 (T20/S19)


4 5 6 7 8 9 10

11 12 13 14 15 16 17

18 19 20 21 22 23 24

25 26 27 28

March 2018 (T16/S15)

Su M T W Th F Sa

1 2 3

4 5 6 7 8 9 10

11 12 13 14 15* 16 17

18 19 20 21 22 23 24

25 26 27 28 29 30 31

* End of Quarter 3/Spring Break March 19-23

April 2018 (T21/S21)

Su M T W Th F Sa

1 2 3 4 5 6 7

8 9 10 11 12 13 14

15 16 17 18 19 20 21

22 23 24 25 26 27 28

29 30

May 2018 (T23/S22)

Su M T W Th F Sa

1 2 3 4 5

6 7 8 9 10 11 12

13 14 15 16 17 18 19

20 21 22 23 24 25 26

27 28 29 30 31*

* Last Day of School

June 2018 (T2/S0)

Su M T W Th F Sa

1 2

3 4 5 6 7 8 9

10 11 12 13 14 15 16

17 18 19 20 21 22 23

24 25 26 27 28 29 30

Grading Conference Prep/PD No School Student Contact Days

StillwaterAREA PUBLIC SCHOOLS

Staff Calendar 2017-2018 (T192/S172)

Revised 07/21/2017

Elementary Conferences are: October 24 ................11:40 a.m. - 7:40 p.m.October 26 ........................... 3:40 - 7:40 p.m.February 19...............11:40 a.m. - 7:40 p.m.February 22.......................... 3:40 - 7:40 p.m.

Middle School Conferences are: October 17 ........................... 3:30 - 7:30 p.m.October 24 ................11:30 a.m. - 7:30 p.m.

Senior High Conferences are: October 26 ...................................... 4 - 8 p.m.November 2 .................................... 4 - 8 p.m.

August 2017 (T8/S4)


6 7 8 9 10 11 12

13 14 15 16 17 18 19

20 21 22 23 24 25 26

27 28*Grade1-10

29*Grade11-12

30*Grade

K

31

* First Day of School

Agenda Item VII. E.


Agenda Item: S. R. 1.20 Discipline Policy Meeting Date: July 27, 2017 Contact Person: Dr. Bob McDowell, Executive Director of Learning and Innovation _____________________________________________________________________________________ Background: The school board received the first reading of the discipline policy and discussed potential changes to it at their June 22 learning session. A draft of the policy with added changes was sent to the policy working group members on July 20 for their feedback. A copy of policy will be available to the full on Monday, July 24. _____________________________________________________________________________________ Recommendation: Approval of the policy is requested. Motion by: _____________________Seconded by: _____________________Vote: _______________

Agenda Item VII. C.


Agenda Item: S. R. 1.27 Discipline Policy Meeting Date: July 27, 2017 Contact Person: Dr. Bob McDowell, Executive Director of Learning and Innovation _____________________________________________________________________________________ Background: The Special Education Workload policy is a statutory requirement. This policy was presented for first reading at the June 22 school board learning session. _____________________________________________________________________________________ Recommendation: Administration recommends approval of the policy in order to be in compliance with state statute. Motion by: _____________________Seconded by: _____________________Vote: _______________

1

FOR BOARD APPROVAL 7.27.2017

STATUTORY REQUIREMENT

POLICY TITLE

POLICY NUMBER

ADOPTED

REVIEW FREQUENCY

Special Education Workload

S.R. 1.27

Adopted:

1. The District will establish general parameters for determining the workload limits of special

education staff who provide services to children with disabilities receiving direct special education services 60 percent or less of the instructional day.

2. Definitions

2.1. Special Education Staff/Special Education Teacher

2.1.1. A teacher employed by the school district who is licensed under the rules of the

Minnesota Board of Teaching to instruct children with specific disabling conditions.

2.2. Direct Services 2.2.1. Special education services provided by a special education teacher when the

services are related to instruction, including cooperative teaching.

2.3. Indirect Services 2.3.1. Special education services provided by a special education teacher which

include ongoing progress reviews; cooperative planning; consultation; demonstration teaching; modification and adaptation of the environment, curriculum, materials, or equipment; and direct contact with children with disabilities to monitor and observe.

2.4. Workload 2.4.1. A special education teacher’s total number of minutes required for all due

process responsibilities, including direct and indirect services, evaluation and reevaluation time, management of individualized education programs (IEPs), travel time, parental contact, and other services required in the IEPs.

3. Workload limits for special education teachers shall be determined by the appropriate special

education administrator, in consultation with the building principal and the superintendent.

2

4. In determining workload limits for special education staff, the school district shall take into consideration the following factors: student contact minutes, evaluation and reevaluation time, indirect services, management of IEPs, travel time, and other services required in the IEPs of eligible students.

5. Collective Bargaining Agreement Unaffected

5.1. This policy shall not be construed as a reopening of negotiations between the school

district and the special education teachers’ exclusive representative, nor shall it be construed to alter or limit in any way the managerial rights or other authority of the school district set forth in the Public Employment Labor Relations Act or in the collective bargaining agreement between the school district and the special education teachers’ exclusive representative.

Agenda Item VII.D. Date Prepared: June 30, 2017

ISD 834 Board Meeting Agenda Item: Long-term Facilities Maintenance Plan Meeting Date: July 27, 2017 Contact Person: Kristen Hoheisel, Executive Director of Finance and Operations ______________________________________________________________________________________________________________ Background: 2019 Ten-Year Plan Ms. Hoheisel presented information regarding Long-term Facility Maintenance Revenue Program at the June 22, 2017 Board of Education learning session. The 2015, 1st Special Session, Chapter 3, Article 6 sections 1-4 and 14 (2015 Education Act) established this program for school districts, intermediate districts, other cooperatives and charter schools. The Long-term Facility Maintenance Ten Year Revenue Application replaces the old Health and Safety Revenue, Deferred Maintenance Revenue and Alternative Facilities Revenue programs beginning in FY 2017.

Four documents will be required as part of the Long-term Facility Maintenance application. The application must include a Long-term Facilities Maintenance Revenue Application-Ten-year Expenditure, Long-Term Facilities Maintenance Projection, Statement of Assurances and Board of Education resolution/meeting minutes adopting the LTFM ten-year plan. We will also include Fire Marshal orders for our project costing more than $100,000.

To qualify for a 2018 payable property tax levy, the 2019 Ten Year Plan must be adopted and submitted to the Department of Education.

Administration recommends approval of the Long-term Facilities Maintenance Revenue Application.

Attachments: Long-Term Facilities Maintenance Revenue Application - Ten Year Expenditure plan Long-term Facilities Maintenance Revenue Projection Statement of Assurances Board of Education resolution

________________________________________ Recommendation: A motion and a second to approve the Long-term Facilities Maintenance Plan for 2018-2019 will be requested. Motion by: ______________________ Seconded by: _______________________ Vote: __________________

Agenda Item VII. E.

Date Prepared: June 30, 2017 ISD 834 Board Meeting

Agenda Item: OPEB Financing Meeting Date: July 27, 2017 Contact Person: Kristen Hoheisel, Executive Director of Finance and Operations _____________________________________________________________________________________ Background: The school board has discussed the district’s OPEB liability, use of the trust, use of the general fund and potential to levy for OPEB at its May 25th and June 22nd learning sessions. A copy of the estimated tax impact is available for review. _____________________________________________________________________________________ Recommendation: Direction on the district levying for OPEB and the dollar amount the district is requesting for the 2017 Payable 2018 levy cycle. Motion by: _____________________Seconded by: _____________________Vote: _______________

Agenda Item VII. F.


Agenda Item: 2017-2019 Master Contract Meeting Date: July 27, 2017 Contact Person: Cathy Moen, Executive Director of Administrative Services ________________________________________________________________________________________ Background: The Master Contract for the Cafeteria Employees’ Organization expired on June 30, 2017. The District has recently reached agreement on the terms and conditions of employment for the 2017- 2019 Master Contract with the Cafeteria Employees Organization, covering the period of July 1, 2017 through June 30, 2019. Information regarding the updates will be provided to the Board. Administration recommends approval of the Master Contract. _________________________________________________________________________________________ Recommendation: A motion and second will be requested to approve the Master Contract with the Cafeteria Employees’ Organization.

Motion by: _____________________Seconded by: _____________________Vote: _______________

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Independent School District 834 Central Services, 1875 ... · Independent School District 834...

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