Immaculate High School’s mission in the Roman Catholic ... · Enrollment Executive Summary....

Immaculate High School’s mission in the Roman Catholic tradition is to foster the development of the whole student. Immaculate High School nurtures spiritual, moral, intellectual, physical and social growth through an academically rigorous curriculum in the humanities, the sciences, mathematics, and the fine arts as well as a competitive athletic program and a comprehensive program of extracurricular activities.

SAB Executive Committee- reviewed and approved 9/14/12

Facility - Executive SummaryStrategy: Upgrade physical plant to provide a safe, secure, clean, modern, green, and efficient learning environment.

Topic / Issue Discussion Progress / Milestones Achieved

Associated Risks or Alternatives Considered Recommendations / Next Steps

How do we prioritize projects? How do we fund projects? How do we improve safety and security of

facility? How do we improve curb appeal and age of

building / infrastructure? Does it adversely affect student enrollment?

Delaying certain projects -Will it result in additional replacement costs?

Cannibalization of Immaculate Fund for facility repairs Issues: Budget vs. actual needs of the school

Balance facility needs with budget restrictions or Development efforts

All aspects of Mission need to be considered

Visited NWC and SJHS for ideas Upgraded security system to include all exterior doors and

interior motion sensors and key pad system• Added 6ft lockers in Girls’ locker room• Address Catholic Mutual Group 12/14/12 punch list• Initiated safety audit with Danbury police- need to

continue work with them to define plan • MV bleacher safety audit completed- punch list• Speakers for announcements in Business Office • Advancement office renovated including new furniture• Gym renovations continue-added new scoreboards

Prioritize and get funding plan in place for 2012-13 projects- safety and curb appeal

Approve funding to get drawings for safety and curb appeal

Determine facility needs for increased enrollment

Asks

Feedback on Planned improvement projects Funding- Budget or Development

Facility Committee GoalsCommittee Chair: Mike MazzuccoMembers: Fil Cerminara, Jonathan Seaman, Bill Fowler, Mark Grube, Gerry Hatcher, Bob Nolan, Kevin Archer, Eddie Killian and Kathleen Casey

2012-2013 Goals/Projects Short-Term (1-3 year) Goals

Long-term (3-5 year) goals Long-term (5+ years)

Complete Roof assessment Install new DHW tank Spiritual Update of Chapel and main hallway Develop Master Plan for safety and curb appeal Get feedback from Alumni on Media Tech center Parking Lot/ Driveway repair pot holes and drainage Gym Floor- Renovate a 3rd floor room Sound system for Gym repair

Finish replacing desks in classrooms Renovation of labs for Bio medical and HSEA Front renovation, pavers, driveway, assess hill Develop Master Plan for Fitness Center , Café and Locker

Room Library Tech Media Center Phase I equipment Library Media Tech Center Phase II construction Upgrade classroom w/AC /etc. Prayer Grotto

A/C in Guidance New / renovated weight room and locker rooms Rear patio by Cafeteria Roof replacement Continue renovation of classrooms Determine feasibility of Fine Arts / multipurpose space

* Lights for Mustang Valley*New Fine Arts / multipurpose space *New boilers or cogen system *Air condition gym

Alumni Executive SummaryStrategy: Continue to grow the Alumni Council and meaningful interaction with all Alumni to enhance Stewardship and Fundraising activities.



Initial focus needs to be on interaction not transaction Begin to move towards “the ask” Continue to Improve quality and completeness of alumni

data Update Finalsite list with RP info

Hosted Alumni Basketball game Supported Previdi family funeral – Sandy Hook Provided funding for four Alumni Scholarships• Implemented $19.62 Alumni Challenge campaign• Created and sent Thank you video to Alumni• Engaging alumni with Wed Envelope posting• Helping to set up reunions• Increasing informal communications• Increased # of alumni scholarships

Establish Alumni support committee (bereavement) Establish scholarship for Caroline Previdi Career Day 2013 Alumni Scholarship luncheon 2013

Asks

Spread the word about Alumni Council - “Reconnect with Alumni”

Identify alumni with capacity to give

Denise Henry Suarez ‘87 hired as Alumni Coordinator

Alumni Committee Goals Committee Members: Brian McGovern (President) David Cappiello (Vice President), Marianne Mitchell (Secretary), Matt Westerveldt (Treasurer), Denise Suarez and Kathleen Casey

2012-13 Goals Short Term (1-3 year) Goals

Long Term (3-5 year) Goals Needs - Issues

Hired Alumni Coordinator- Denise Suarez 3.22.13Complete Org chart- Decade and class chairsConnect with current parents who are alumniIncrease awareness: Reconnect AlumniHold more informal Alumni eventsIncrease social networking with AlumniIncrease # of Alumni scholarships Improve data base –need more emailsIncrease in-person connections with alumniEstablish Alumni Support (bereavement) committeeSet up Previdi Scholarship fund

Mature processes delivering consistent results Multi-dimension organization grows and recruits

organically Self-fund all activities and deliver significantly back to

school with regular school-changing, student- impactful gifts

Consistent well attended Alumni events Alumni presence and influence part of IHS student

experience Consistent Alumni Scholarship with moderate growth

Grow excitement Develop and expand processes Grow to develop multi dimensional organization Self-fund all activities and deliver back to school Moderate budget Well-developed alumni communication plan Well-delivered Alumni eventsMore aggressive goals and tracking :

Alumni Scholarship growing 50% per yearIncrease % of Alumni giving to Immaculate Fund and attending events

Increase Council membership Reach out to Alumni parents who have children at IHS Recruit children of alumni to IHS Spread the word- reconnect with Alumni

Funding required

None- Goal is for Alumni to generate revenue and scholarship funding.

Catholic Identity Executive SummaryStrategy: Define a strong spiritual program to enhance Catholic Identity and strengthen the spiritual and moral development of Immaculate High School students.



Fr. Jeff Couture appointed Spiritual Director by DOB What IHS events are important for Clergy to attend and or

support?(i.e. School masses, Confession, Gala, Sporting Events…)

Please note Catholic Identity enhancements

Celebrating Masses with Partner Pastors @ HIS Increased # of Parishes donating to student Scholarship

fund 17 Eucharistic ministers installed @ IHS -2013 Enhancing Catholic Identity of School and Foyer Revised Sunday am activity schedule Scheduled more masses for 2012-13 school year Gave all faculty, staff coaches and students rosaries

blessed by Pope Benedict.

Monsignor Weiss reached out to priests and Deacons who are potential committee and encourage more Clergy to be present at IHS

Continue update Spirituality in Chapel and Main Hallway - ongoing

Expand membership of Catholic Identity committee Host Pastor luncheon

Asks

Development Executive SummaryStrategy: Continue to identify, investigate and foster non-tuition sources of revenue including, but not limited to, events, alumni, planned giving, endowments, grants, and philanthropic solicitation.


Associated Risks or Alternatives Considered

Recommendations / Next Steps

Update on 2012-13 Fundraising:Gala March 16Immaculate Fund- ongoingWine Tasting-Grandparents’ Day- May 9- 162 people attended!Golf Tournament – Sept 25 Hired Coordinator for database analysis and 50th

Anniversary celebration- Debbie Basile Hosting a Major Donor event at Ridgewood to fund

“special projects” for 2012-13 How to Celebrate IHS 50th Anniversary from 2012-2016 Capital Campaign feasibility Parish support increased for student scholarships Parish support increased for student scholarships

“Cannibalizing” Immaculate Fund with Restricted Giving for special projects

Need to fund facility projects

Implemented “Just Ask” video campaign Exceeded goal for Golf tournament Slightly under goal for Walk a thon Gala exceeded Goal Exceeded Wine Tasting Goal On budget for Immaculate Fund Gym Donor plaque in stalled Implemented $19.62 campaign– increased giving and new

donors Hosted “Leadership Society” donor event Published Annual Report - Traditions 2011 & 2012 soon 2013 Increased Total Giving

• Mail Traditions 2013• Kick off Immaculate Fund 2014 in Sept. • Train Dir of Adv on RP• Define Events calendar Continue major donor ID Discussed feasibility of capital campaignAsks

100% support for Immaculate Fund Help prioritize and fund facility projects

Development Committee Goals Committee: Tony Mercaldo Members: *John Fitzpatrick, *Mary Jean Rebeiro, *Brian Crotty, *Kathleen Casey, *Tom Saadi Ross Rizzo, David Cappiello, Marianne Fahey, Gerry Hatcher, Tony Cirone, Jim Arconti , Bob Rossman, Debbie Basile, Susie Kania, Denise Suarez

2012-2013 Goals Short-Term (1-3 year) Goals

Long-term (3-5 year) goals Needs / Issues / Funding Required

Events:

*Immac Fund / AA *Golf Tourn*Walk-A-Thon *Gala *Wine Fest (tbd)

*Scholarships* Facility proj. Increase Total Giving

Increase overall giving 10%-15% each year Coordinate Parish giving for Tuition Assistance Identify potential major donors- host events Increase # of Alumni donors by 20 each year Retain 90% donors Develop funding plan for special projects ( i.e. facility

security , pavers, 21st Century classrooms, labs and library)

Implement phone-a-thon to support Immaculate Fund ? Convert Sports Hall of Fame Dinner to athletic program

special projects fundraiser

Continue to increase giving by 10% each year Continue to increase # of Alumni donors by 20 each year Meet campaign goals for 50th anniversary Investigate grant opportunities Develop funding plan for facility projects ( i.e. façade,

lighting, media tech, fitness center, Catholic Identity Classrooms and labs)

Work with Advisory Board (Executive, Dev and Alumni) to identify potential major donors

Prioritize and secure funding for facility projects Establish new, and strengthen existing, benefactor

relationships

Enrollment Executive SummaryStrategy: Increase current levels of student enrollment to improve financial viability and make IHS more ethnically, economically and educationally diverse



) 2017 forecast 100-110 Transfer students for 2013-14 International student forecast for 2013-14 =15 Forecast 400-410 for 2013-14 school year

Understand costs of increased enrollment Forecast for next year = 410

(i.e. increased staffing , facility needs, etc.) Balance # of students vs. FPE (full pay equivalents = no

tuition assistance) Monitor and measure results of new scholarship policy Liability of Int’l dorm

Class of 2017 current deposited = 108 Transfer students admitted = 5 Int’l students 10 Int’l student dorm approved by DOB Developed a tuition assistance & scholarship info Implemented new scholarship policy and online

application process Released IHS App Updated and implemented Marketing plan

Focus on Enrollment and Retention goals for 2013-14 Evaluating modules for online application process Evaluate online scholarship application process Implement online admissions Implementing Marketing Plan and hosting events Define int’l student dorm plan with potential agencies

Asks Host In Home events for prospective students Spread the good news of IHS

Enrollment Committee GoalsCommittee Chair: Mary MaloneyMembers: Kathleen Casey, Tom Burns, Carol Stone, Colleen Brereton, Ryan Walker & Terry Tortora

2012-2013 Goals Short-Term (1-3 year) Goals

Long-term (3-5 year) goals Needs / Issues /Funding required

Retain 98% of currently enrolled students Enroll 100 - 110 Freshmen for Class of 2017 Enroll 7 transfer students Enroll 15-20 Int’l students Define IHS student profile (demographics, etc. for 2017) Increase use of online & social media marketing Expand website admission information to include online

application , scholarship, deposits and more extensive curriculum information Online application for admission

Early Admissions cycle - (Spring testing for 7th Graders) Hosting admission events (parent receptions, calls, letters)

Retain 98% of currently enrolled students Enroll 100 -110 Freshmen each year Enroll 10 transfer students each year Increase IHS enrollment to 400+ by 2013-14 school year Increase diversity of student body:

Grow int’l student enrollment ≤ 10%Grow NY area student enrollment to 10%

Convert Seton Neumann Center to dormitory for international students

Move to earlier testing cycle for partner schools

Balance financial aid budget (match donations with awards)

Establish sister school partnerships

Balance $ needed for unfunded scholarships (i.e. Principal, President, Marian, Tuition Assistance) with budget requirements

Marketing budget supported by operating budget Staff and Facility needed to support increased enrollment

Finance Executive Summary Strategy: Maintain a solid fiscal operation balancing the school’s program needs with appropriate financial overview and management of annual operating budget, fundraising, short and long-term capital investments.



Fiduciary Report 2012 Audit –reviewed and approved by DOB-

Norm Walker Budget vs. Actual – Jan. ’13 Setting tuition- $10,550 & fees $450

(including books) for 2013-2014 Full Budget for 2013-14 Increased enrollment vs. increased expenses

Cannibalization of Unrestricted Giving by Restricted Giving

Amount of $ to be allocated to Financial Aid Unanticipated capital improvement needs Need to continue to close tuition gap but not lose

students due to increased tuition

Detailed month-month budget achieved (including quarterly accruals) complete

2011-12 Audit final complete Budget vs. Actual analysis complete Projected Cash Flow process complete Budget for 2013-2014 approved by DOB Separate Aux. program cost centers complete Tuition and Fees approved for 2013-14 $10,550 and $450 fees and books

Cash Flow analysis/projection Compare actual to projections

Continue to refine Establish stratified costs at various enrollment

levels

Asks

Finance Committee GoalsCommittee: Shaun Budnik, Members: Steve Piccolo, Joe Morrissey, Bernie Reidy Jr., Sue Nolan, Tony Mercaldo, Tony Rizzo, Kathleen Casey

2012-2013 Goals Short Term (1-3 year) goals

Long-term (3-5 year) goals

Needs / Issues•All committees identify and communicate Finance requirementsBoard approval for Budgets and tuitionDOB tuition approval by mid year Increased enrollment vs. increased expenses

Funding required

Administration will make every effort to meet budgeted revenue and expenditures

Complete audit for 2011-2012 Complete Cash Flow Analysis/Projection for 2012-

2013 Complete the Budget for 2013-2014 (set tuition)*Create a forecast to pay back DOB outstanding debtContinue to Strengthening business office functions Keep AP and AR in line

Stay on top of delinquent tuition “Tie out” Business office and Development

reports

Raise tuition to support budgeted needs (3%-4% increase)

Working to Balance all future budgets Shorten audit cycle Work with Development Committee to set goals for

Fundraising and Total Giving Work with Development for Endowment Fund for HIS Work with DOB to thoroughly understand FIF fund

Audit financials within 120 days after close of fiscal year

Help manage Capital Campaign and fundraising income

Work with Development for Endowment Fund Scholarship Funding to match needs/requests Funding Program Needs Facility improvements and other committee requests

Program Executive SummaryStrategy: Work cohesively with the Immaculate High School Administration, Faculty and the other Advisory Board Committees to assess, coordinate and improve programs and curricula which will continue to give Immaculate the competitive edge at the local, diocesan and national level.



Shifting paradigm to 21st Century & Global Learning “Flipping the Classroom” Professional Learning Community teams (PLCs) focus

on the integration of technology into teaching Institutionalizing changes so they become part of IHS’s DNA Advancing the program so that it meets the needs of diverse

learners while continuing to provide a true college preparatory experience

Projected increase of total student population for AY ’13 – ’14 of 30 to 55 students

Diversify / Increase committee membership to include K-16 spectrum as well as industry/business partners

Tech Professional Development Tech Curriculum integrations International Cultural training ELL support Budget

Preparing Flipped Classroom kits for teachers Preparing Biomed implementation for 2013 Developing academic support course for some students in order to

ensure 9th grade success Revise summer programs, quality vs quantity; multidisciplinary online

modules Planning for 2013 implementation of Advisory Period (JHS Freshman

Success program / Success Highways ACT Prep program with practice test; online self paced prep course

begins 1/22 Addition of Chinese to curriculum for 2013 Student Success Plan/ DOB Pilot with St. Rose

Continue to Increase ACT scores 2% per year; ACT Prep program

FLIP Classroom Create nicest school in country Digital Citizenship class

Asks

Addition of 2 new Program Committee members in AY ’13 – ’14

Impact to other committees due to increase in students

Program Committee Goals Committee Chair: Claire HinesMembers: Dr. Jack Fong, Sr. Anne McCarthy, Joanne Montessi, Mary Ann Foncello, Joe Carmen, Tom McGregor, and Kathleen Casey


Long-term (3-5 year) goals Needs / Issues

Funding Required

Expand online AP course offerings Increase students’ faith knowledge proficiency from 79.8% to

≥82%, as measured by ACRE test. Establish school culture whereby all faculty use data to assess

student performance and to support classroom instruction. (D3M) Increase PLAN & ACT scores 2% in math, reading, writing &

science Ensure academic course offerings and staffing in place for

expected increase in students Ongoing faculty training & mentoring, so all become stakeholders

in above initiatives Add 2 new committee members

Develop Medical Science / STEM Academy to include: 2012 –Health and wellness 2013 – Principles of Engineering/Forensic

Science/Biomed1, Dynamics of Learning Chinese 2014 – Biomed2 2015 – Biomed3 (Capstone) /(HSEA in house)

Design Senior Experience (Internship) program for pilot in 2013 Implement tech computer science programs leading to AP

Computer Science Flip Classroom Complete curriculum alignment for Common Core by 2014

Earn Blue Ribbon School status/National Recognition of Excellence

Achieve goal of increasing PLAN & ACT scores by 2% annually

Maintain a school culture that is safe, supportive for all students to achieve his/her social, emotional, academic potential. (Rachel’s Challenge & Club / Positive Learning Committee / Advisory Period)

Financial analysis & impact from increase in student enrollmentTransformation of Library to Library Media Center to include Library Media Specialist

*Bio Medical and HSEA Program*21st Century classrooms and labs *Fine Arts program*iPad initiative

Technology Executive SummaryStrategy: Expand state of the art technology with high-quality, affordable, flexible and secure technology solutions that are led by 21st century learning curriculum requirement.


Associated Risks or Alternatives Considered

Recommendations / Next Steps

2012-13 school year is a transition year Flipped Classroom Support and Implementation Media Tech Center Design to support Flipped classroom

and student social media Professional Development for faculty 2012-2013 goals Updating of desk tops in library and computer labs

Need flexibility and openness to new technologies Curriculum Development and Professional Development E-textbook availability Faculty Adoption of technology and electronic curriculum Vulnerability to network hacking Student Misuse of Technology Cost of new Router etc.

Hosted May 1 Tech summit with CT Presidents and Principals Wireless Infrastructure running very smoothly Deployed new ios device application Implemented cloud based data backup and recovery for

servers Implementing myimmaculatehs.org domain for student email

after midterms Holding in migrating teacher email to gmail til summer break Built the first Screencasting integrated system for teacher

utilization of flipped classroom. Implementing student technology “helpdesk” Implementing student/faculty technology council Technology actual spend is trending better than budget Soliciting alumni feedback for Media Tech center

Continue implementation of student email Continue with short and long term IT needs Continue with development of electronic curriculum and

elearning/online programs Continue implementation of tools and support for flipped

classroom

Technology Committee GoalsCommittee Chair: Brian CrottyMembers: Alex Esposito, Dave Cirella, Lisa Lindblom, Charles Pizzo, Joe Carmen, Rob Hilliard, Colin Paris, Yvonne Calo, Diane Tung and Kathleen Casey


Long-term (2-3 year) goals

Needs / Issues Determine IT projects and IT funding program (s)

Funding Required

• Ongoing projects (Classroom projectors & Apple TVs)• Professional Development• Potential funding for upgraded security system• Potential funding for Online application module • Media Tech Center

Implement initial student online environment including student email, calendar, contacts, content sharing and online storage.-Sept

Migrate teacher email to the cloud - December Focus on adoption of technology by faculty and students for full

online collaboration, elearning and utilization of technology for 2013-2014 school year

Develop support structure for flipped classroom Develop short term funding needs (PC upgrades, data storage,

projectors, speakers, etc)- October Develop long term funding needs – expansion of infrastructure

to support device growth and bandwidth Implement enterprise grade security appliance Implement Student and Faculty Technology Council’s for

feedback and discussion on ways to facilitate greater adoption of technology.

Implement a student technology “helpdesk” whereby students can support technology needs/challenges during the school day.

Design plans for Media Tech center

Grow an IT funding program that offers consistent upgrades needed to be innovative 21st century learning institution

Introduce new teaching methods that fully engage students and support active learning, collaboration, problem-based work and other 21st century skills

Develop new teaching methods that encourage interactive learning

Flipped Classroom implementation Transformation of Library to Technology Center Full Time onsite support

Continue to interlock with curriculum objectives and actions

Continual infrastructure upgrades to support growth

President- Principal Update 5.13.13

• St. Rose and St. Mary Bethel Priests visited IHS for Mass and Lunch with their Parishioners • NCEA ACRE (religion) exam IHS Exceeds all Catholic School and Parish National Averages• Immaculate hosted CT Catholic School President and Principals for Technology Summit- we

are leaders in 1:1 mobile initiative• HIS Junior wins- Connecticut Foundation for Open Government (CFOG) high school essay

contest• “In the Heights” Huge Success IHS nominated for awards and asked to perform in

International Fine Arts Festival • IHS receives two Coach of the Year awards: • CHSCA Coach of the Year Girls Soccer 2012

– Nelson Mingachos for Lifetime Achievement• CIAC Field Hockey Coaches of the Year for Class S

– Matt Ariniello – & Shannon Horosky• Expanding teams to include Girls’ Golf and Girls’ Volleyball for Fall of 2013

IPA Update 5.13.13

• Recent Events:• Junior Ring Day Breakfast – Big Success• Grandparents Day/Special Persons –160 Grandparents/Special People

and students. • Upcoming events:• Senior Breakfast • End of the Year Faculty Breakfast • Back to School BBQ• Back to School Faculty Breakfast• Fundraisers:• Vineyard Vines ties and key chains are still selling nicely. Approximately

25% of its inventory have been sold.• Activities:• Midnight Runs are completed for this school year. They were able to

perform 4 runs – one run was cancelled due to the Sandy storm.

•

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