Project ManagementExecutive Boot Camp

Host: Scott David Vorys, Sater, Seymour & Pease LLP

Presenters:

Ayelette Robinson, Morrison & Foerster LLP

Steven Levy, Lexician

Bill Decker, Bingham McCutchen LLP

Patrick Teubner, Shearman & Sterling, LLP

Speaking the Language

Presenter: Ayelette Robinson

The Accidental Project Manager

January 22, 2007

Dear Diary,

Today my boss told me that I am the projectmanager for a really big project.

I don’t even know what that means.

<sigh>

• Go Team!

– Get excited about the project

– Understand everyone’s role

– Memorize “what’s in it forme” for everyone

– Know the workflow (peopleand process)

– Care about your stakeholders

The Accidental Team Leader

Project: We All Scream for…

• Who’s Who

• Sponsor

The birthday girl

• Stakeholders

Her friends’ parents

• Team Members

Mom, dad, cashier

• Users

Her friends

…Ice Cream!

• Parlez vous project management?

• Scope“How many flavors and scoops?”

• Resources“How many drivers and cashiers?”

• Budget“How much does a small cone cost?”

• Risk“Replacement cone if someone trips?”

• ROI (Return on Investment)10 ice cream cones = $35.00Seeing your child smile = priceless

Can we have our ice cream…and eat it too?

Scope Cost

Time

Quality

Getting to the Truth

Presenter: Steven Levy

Unlike wine, bad news does not get better with age.

Roadmap to a CommunicationsStrategy

Presenter: Bill Decker

Executive Sponsor

Executive Sponsors

Business Analysts

Stakeholders

Application Analysts

Developers

Marketing

User Support

Vendors

Business Owners

DBA

Consultants

Why A “Strategy”

Project Manager

Network Operations

Quality Assurance

Initial Key Considerations

Culture / EnvironmentWhat Works / What Doesn’t

Project Scope / Size

Available “Tools”

Regional, Firmwide, International,Impact to users, etc.

Video Conference, DMS, Collaboration Sites(SharePoint), Project Management Software, etc

Who

WhoWhat When How

Identify your Target audience

Determine items to be communicated

Frequency

Vehicle

Why

State the purpose

Steps to preparing the plan......

Communication Plan Template

Share the Plan

Set the Expectation

Follow the road

Commit to the Plan!

Schedule Meetings in Outlook;

Keep the plan updated / available

Review the plan;Ensure the team knows what to expect

(When it comes to project management)

One Size Does Not Fit All

• Presenter: Patrick Teubner

How much Project Management do

you need on your project?

Well, it depends…

• On the size• On the complexity• On the criticality• On the urgency (delivery duration)• On the resources required

But all projects have ….

A Beginning

Initiating

Planning

A MiddleExecutingMonitoring & Controlling

An EndClosing

And you always need to ask…The Questions The Answers

1. What exactly have you beenasked to d0?

•Statement of Work (SOW)

•Project Charter

2. Why do they want it? •Business Case/ROI

3. Who wants it? •Sponsor

•Key Stakeholders

4. How do we do it? Task list/Resource list

Project Plan

5. When do they want it? Project Schedule

6. Who needs to know about it? Communications Plan

7. Where do they want it? •Assumptions

•Constraints

8. What could possibly gowrong?

•Risk Identification/Mitigation

•Change Management

Question and AnswerSession