IEMA Mentoring Support and Guidance Webinar

Introductions

Sarah AmosProfessional Development Advisor01522 540 069s.amos@iema.net

Session Plan• The Purpose

• What is Mentoring

• Role of a Mentor and Mentee

• Mentor Skills

• Common Pitfalls

• IEMA Mentoring Scheme Procedures

• Guest Speaker

• Mentor Support Tools

• Next Steps

The Objectives of this Session...

• To give potential mentors guidance and support to enable

them to guide others effectively through the IEMA Full

membership application process.

• To refresh current mentors’ understanding of the

mentoring process and expectations required of both the

mentor and mentee.

The Purpose of Mentoring...

• To support members to enhance their professional

development by becoming Full members of IEMA.

• To give back to your company/profession by embedding

your knowledge and expertise into others.

• To develop your own CPD by supporting others.

Associate -AIEMA

Full Member - MIEMA

Graduate/Student/Affiliate

Fellow – FIEMA (Significant Contribution)

Why do people want to be Full Members of IEMA?

IEMA’s Membership Structure

Student Graduate Affiliate Associate Full Fellow Full Member + Gacso0

1000

2000

3000

4000

5000

6000

7000

8000

9000

416

963

3819

8359

1075

51 42

Mentoring

• A relationship in which a person is supported

through a learning or developmental journey.

• It is:

• A one-to-one relationship, usually over a set

period of time

• A voluntary relationship

• A two-way process

• Access to impartial guidance and support

Role of a MentorThe role of a mentor is to release and develop the

mentee’s own experiences and strengths

As a Mentor you have responsibility for:• Encouraging and motivating your Mentee• Making time for the Mentor / Mentee relationship• Help by sharing your own experiences• Give friendly, unbiased support and guidance• Provide honest and constructive feedback• Be a sounding board • Ensuring that the relationship remains confidential; • Facilitating decision making and action planning

What a Mentor is Not• A counsellor

• A trainer

• A coach

• A manager

• Expected to sort out all the mentees problems

• Expected to take responsibility for the mentee’s

success or failure

www.getmentoring.org

Those Common Pitfalls

Mentor Vs Manager/Coach

Predicting/promising outcomes

Pressurising the mentee/mentor

Current Competencies MIEMAKnowledge and understanding

Analytical thinking

Communication

Sustainable Practice

Leadership for Change

Role of a Mentee• The role of the Mentee is to drive the relationship to learn

and develop professionally.

The Mentee is responsible for:

• Defining personal objectives and goals or planning an

• outcome;

• Committing to completing agreed tasks;

• Being open and honest; and

• Maintaining the relationship.

Skills/Attributes of a Mentor• Have the desire to help

• Be motivated to continue developing and growing

• Have confidence and an assured manner

• Listen actively

• Ask the right questions

• Provide feedback

Listening & Questioning

Questioning Types

• Closed

• Open

• Follow-up

• Take-a-guess

• Hypothetical

• Either/Or

• Find-the-priority

• Reflective

IEMA Mentoring Process

Suitable Mentor found, contact details of the Mentor are provided to Mentee

Suitable Mentor found, contact details of the Mentor are provided to Mentee

Mentoring ProcessMentoring Process Quarterly feedback by Mentor and Mentee to IEMAQuarterly feedback by Mentor and Mentee to IEMA

Completion of MentoringCompletion of Mentoring

Mentee contacts Mentor to arrange first meeting (face-to-face or phone)

Mentee contacts Mentor to arrange first meeting (face-to-face or phone)

If not deemed suitable by either party after first meeting, mentee is placed back on the waiting list and assigned another Mentor

If not deemed suitable by either party after first meeting, mentee is placed back on the waiting list and assigned another Mentor

If no available Mentors, Mentee is placed on Waiting List

If no available Mentors, Mentee is placed on Waiting List

Mentee submits CV and ApplicationMentee submits CV and Application

IEMA reviews CV and matches against Mentors List

IEMA reviews CV and matches against Mentors List

The Mentoring Process

– First discussion/meeting

– Rules of engagement / ‘Ground Rules’

– Using the IEMA Skills Map and Self Assessment Tools

– Creating individual development/action plans

– Follow-up

– Different phases of mentoring relationship

– Ending the relationship

Guest Speaker...

Mentor Support Tools

– LinkedIn group

– First meeting agenda

– Self assessment tools

– IEMA Full application tips

– SWOT Analysis Template

– Action Plan Template

– IEMA Website Guidance

Questions?

Thank you

mentoring@iema.nets.amos@iema.net