IEEE Region 8

IEEE REGION 8 MEMBERSHIP ACTIVITES IEEE REGION 8 COMMITTEE MEETING,Malta, April 2008

IEEE Region 8

IEEE Region 8

Membership Development

Prepared by Rolf Remshardt and Aleksandar Szabo

Malta, 25 March 2008

Membership Development

Prepared by Rolf Remshardt and Aleksandar Szabo

Malta, 25 March 2008

IEEE REGION 8 MEMBERSHIP ACTIVITES, R8 Meeting Malta, April 2008

R8 MD Meeting Agenda Malta

Membership Statistics SAMIEEE + Geographic Membership Status Members in Arrear

Present status in IEEE and R8 sections Activities to reduce the amount of arrears

Membership Promotion & Recruitment at IEEE Conferences in R8

What has been achieved in 2007 Plans for 2008

Information, Education and Training of Section Officers E-mails, MD Newsletter, Web-sites Webcasts / Face to Face meetings


IEEE Membership

REGION 2008 2007 2008 2007 2008 2007# % # % # %

1 29,472 30,036 -564 -1.9% 3,575 3,724 -149 -4.0% 33,047 33,760 -713 -2.1%2 25,162 25,576 -414 -1.6% 3,142 3,266 -124 -3.8% 28,304 28,842 -538 -1.9%3 22,152 22,170 -18 -0.1% 4,402 4,600 -198 -4.3% 26,554 26,770 -216 -0.8%4 17,037 17,160 -123 -0.7% 3,228 3,523 -295 -8.4% 20,265 20,683 -418 -2.0%5 21,788 21,776 12 0.1% 3,332 3,626 -294 -8.1% 25,120 25,402 -282 -1.1%6 45,765 46,220 -455 -1.0% 5,366 5,772 -406 -7.0% 51,131 51,992 -861 -1.7%

R 1-6 161,376 162,938 -1,562 -1.0% 23,045 24,511 -1,466 -6.0% 184,421 187,449 -3,028 -1.6%7 10,686 10,289 397 3.9% 3,100 3,261 -161 -4.9% 13,786 13,550 236 1.7%8 38,863 37,152 1,711 4.6% 14,648 14,965 -317 -2.1% 53,511 52,117 1,394 2.7%9 5,113 5,088 25 0.5% 4,350 5,100 -750 -14.7% 9,463 10,188 -725 -7.1%

10 34,834 33,565 1,269 3.8% 21,196 18,682 2,514 13.5% 56,030 52,247 3,783 7.2%R 7-10 89,496 86,094 3,402 4.0% 43,294 42,008 1,286 3.1% 132,790 128,102 4,688 3.7%

TOTAL 250,872 249,032 1,840 0.7% 66,339 66,519 (180) -0.3% 317,211 315,551 1,660 0.5%

Change Change Change

IEEE Membership - Geographic Summary - March 2008 HIGHER GRADE MEMBERS STUDENT MEMBERS w/ GSMs TOTAL MEMBERS

March 2008 Statistics


Membership Statistics

At the Membership Development web page the last statistics you can find is from July 2007...

To get statistical overviews for organizational units you have to go to SAMIeee www.ieee.org/organizations/vols/samieee/positions.html

select “Access Membership Geographical Statistics”

There you can select the organizational unit and the months


Due to the transition impact of IEEE’s new business management system, the IEEE provided a one-month grace-period to about 8,300 members who, at the time of running the

Terminator, had (1) a pending service inquiry and (2) initiated, but not completed their online renewal. These members were suppressed from the Terminator process.

Membership as of Members Members

REGION Jan 31 '08 Terminated Suppressed % Loss '08 % Loss '07

1 38,335 7,526 535 19.6% 18.3%2 32,643 6,410 412 19.6% 18.0%3 31,223 6,873 474 22.0% 19.5%4 23,819 5,176 351 21.7% 20.0%5 29,394 6,111 412 20.8% 20.3%6 59,941 12,080 859 20.2% 19.7%

R1-R6 215,355 44,176 3,043 20.5% 19.3%7 16,192 3,341 277 20.6% 22.2%8 66,227 16,117 2,050 24.3% 25.5%9 15,619 7,550 665 48.3% 47.9%10 70,379 24,282 2,290 34.5% 36.3%

R7-R10 168,417 51,290 5,282 30.5% 31.8%TOTAL 383,772 95,466 8,325 24.9% 24.7%

*Does not include Affliates

Mar-08 Members

REGION Terminated*

1 499

2 370

3 434

4 330

5 376

6 789

R1-R6 2,798

7 252

8 1,802

9 607

10 1,668

R7-R10 4,329

TOTAL 7,127

*Does not include Affliates

The table below shows the number of members by Region whose active membership status was Terminated, and the respective counts of members on the suppression list. In March, the remaining terminations occurred.


Total Number of Arrears, Active Members and the Percentage of Arrears at the End of March

Region 1 6851 33047 17.2 % Region 2 5612 28304 16.5 % Region 3 6219 26554 19,0 % Region 4 4589 20265 18.5 % Region 5 5657 25120 18.4 % Region 6 11409 51131 18.3 % Region 7 3264 13786 19.1 % Region 8 16972 53511 24.1 % Region 9 7984 9463 45,8 % Region 10 24506 56030 30,4 % Total IEEE 93063 317211 22.7 %


Region 8 Membership Growth

30000

35000

40000

45000

50000

55000

60000

65000

70000

2003 2004 2005 2006 2007 2008


53511 active members (a) 16972 arrears (b) b/(a+b)=0.2408 or 24.08% If all arrears would renew, we would

have 70483 members... Every year we loose a hugh number of

members and we have to make big efforts to recruit new members to keep the steady growth

R8 Arrears – End of March 2008


Section Arrears Lists Using SAMIEEE

To get the list of Arrears of your Organizational Unit, go to SAMIEEE

www.ieee.org/organizations/vols/samieee/positions.html

Click Access SAMIEEE Insert you User ID and Password, and Login Click SAMIeee in Shared Folders Click Geographic Predefined Query and you will get the list

of Predefined Queries

From the list of Predefined Queries select (GEO) Arrears: Member Contact Info By Section-By

Grade. Download to Excel.


Action of the UK&RI Section

2100 personal emails sent to Arrears 165 replies 90 with some negative comments

Limited access to the digital library (11) No enhancement, no sufficient benefits (12) Renewal system problems, poor service (33) Retired, changed or lost the job, financial

problems (22) 70 already renewed or were going to renew 58 wrong addresses


Recruit New Members

The half-year dues period starting on March 1st is a peak recruitment time

It allows people to test IEEE membership for a smaller initial fee

New members pay half-year dues when they sign up from 1 March through 31 August

Services commence immediately upon joining and continue through December 31

Members joining in March receive a bonus of 4 months of extra service above and beyond the six months they are paying for


Important MD Information

Member-Get-A-Member Program Bonus of 15$ per recruited member

50% Membership dues reduction Low income < US$ 12 600 in prior year Unemployed Retired

Appoint active MD Officers in your section

MD is every member´s business


Membership Development at Conferences

IEEE sponsored and cosponsored Conferences are excellent occasions to promote IEEE and Society memberships by organizing a Membership Development Desk at the Conference

This activity should be performed jointly by the local Section and Regional MD Officers, the Region Conference Coordination Committee, the Chair (or an appointed member) of the Conference Organization Committee and the IEEE Staff

The local Section and Region MD Officers in cooperation with the Region Conference Coordination Committee should identify IEEE sponsored and cosponsored conferences in countries covered by the local Section and the Region


MD Desk

An MD Desk or Booth shoud be operated near the Conference Registration Desk as an IEEE Information Center

The MD Desk should be equipped with IEEE banners and flags, promotional material including application brochures, IEEE magazines and give-aways (pencils, candies)

The local Section or Region MD Officer with the Conference organizers should arrange that the MD promotional material from Piscataway should be requested and received on time

If possible, a video about IEEE should be running. The Desk should also include demonstrations of IEEE online facilities

In cooperation with the Registration Desk, if possible, there should be a possibility to join IEEE online. As a general rule, conference participats joining IEEE at the Conference should pay the reduced fee for members

The Desk should be attended by IEEE volunteers familiar with IEEE advantages and activities. The local Section and its MD Officer together with the Conference organizers should look for volunteers. Student members are often interested to staff desks


Membership Promotion and Recruitment at IEEE Conferences in R8

General Comments for R8 >100 IEEE Conferences / Symposia in

Region 8 Ideal platform for IEEE promotion and

recruitment of new members Difficult to find local support at conf. Non – IEEE conferences



Promotion at IEEE (Society) Conferences in R8 sections IEEE desk/ booth with MD material, Posters, Brochures and

Application forms Desk/booth hosted by local volunteers and students Promotion talk at conference opening or dinner Organization by local section volunteers (MD officers + others)

with support from R8 MD and IEEE staff Need help from Section chairs and MDs and R8 CCSC :

To select suitable conferences in R8 sections in 2008 To inform R8 MD on conference name, date and site To contact colleagues and friends in Conference committees To help R8 MD in making the necessary arrangements



What has been achieved in 2007 Desk/Booth at 7 conferences in R8 Material (conference kit) from IEEE Staff Laptop demonstrating IEEE programs Local volunteers

(students) hosting desk Very few feedback


Arrangements for first Half of 2008

CT 2008 ICairo AISPC Aalborg, Denmark ISCCSP 2008 Malta NOCS + ASYNC,

Newcastle, Scotland Czech & Slovakian

Microwave, Prague ISBI 2008 Paris IWSSIP 2008, Bratislava IMCL 2008, Amman,

Jordan

MIKON 2008, Wroclaw, Poland

MELECON ? Radarcon 2008, Rome ? ICCS 2008, Krakow ? US / EU Baltic, Tallin ? ICL 2008, Villach, Austria

Others to follow…


MD Desk at ISCCSP 2008 in Malta


Membership Promotion and Recruitment at IEEE Conferences worldwide

In the ideal case, the Society should inform the local Section and Region about its plans.

Promotion arrangements could be made jointly between local Section, R8 MD, R8 CCSC, and the Conference Organizing Committee.

Societies should make Pre-conference announcement for non-members to join IEEE and pay the lower Conference registration fee for members.

Conference registration is usually done online, a link should be given to join IEEE online


Membership Promotion and Recruitment at IEEE Conferences worldwide

IEEE Goal to promote and recruit IEEE membership at all conferences

IEEE BoD to oblige TAB / Societies to arrange IEEE promotion activities at all Society conferences worldwide

There should be a policy for MD Desks at

conferences in the IEEE Conference Manual


Proposals for MD Events in R8 Sections

Attract new members by interesting events in your Section, Chapter, Student Branch, GOLD AG

Invite speakers from University & Industry for technical lectures, include social program

Plan for R8 PA workshops including social programs Arrange for industry and exhibition visits Joint events with students (members + non-members),

and Goldies from industry and university Arrange for Graduation party, keep track with

graduating students leaving university, student retention!

And more…


Region 8 Membership Development Newsletter

R8 MD Newsletter emailed to Section MD Officers, Section Chairs, and Region 8 Committee members

Reporting on important MD news from IEEE and Region 8

Informing on Section MD activities to be started

Reports from Section MD activities welcome


We ask our MD Officers to

Visit regularly our MD page on the R8 Website for more information

Download the IEEE R8 MD Newsletters Download and use the updated Membership

Development Manual to plan your activity during the whole year

Download Membership Statisics by using SAMIEEE

Download Membership and Arrears data for your organizational unit by using SAMIEEE


Info on IEEE organization and administration Info on MD programs and member benefits

Regular emails, MD Newsletter, Websites Advertise Ieee.tv, myIEEE, IEEE jobsite, etc Monthly IEEE MD webcast (Lee Stogner)

Use toll-free number for your country or use Skype and the USA toll-free number

R8 MD webcast Problem: participants from R8 sections?

Training of Section MD and other Officers


Training of Section MD Officers…. Face to Face Meetings

Officer feedback: Face to face meetings more efficient than Webcast

In 2004, 2005 and 2006 we had several MD and Volunteer Training Workshops

Training Sessions What can we do to grow our IEEE membership? Plans for MD events in their sections IEEE benefits for our members, + many more

Plans for one meeting in 2008, if R8 funds

will be provided

IEEE Region 8

Documents

Transcript of IEEE Region 8