I. Position Information

UNITED NATIONS DEVELOPMENT PROGRAMME JOB DESCRIPTION

I. Position Information Job Code Title: Information Communication Technology Assistant Unit : Project : Building Sector Energy Efficiency Project (BSEEP) Reports to: National Project Manager (NPM) Duration of Service : 5 years Duty Station : Kuala Lumpur

Current Grade: new Approved Grade: SB-2 Position Classified by: HR Associate Classification Approved by : ARR (O)

II. Organizational Context

Under the supervision of the Project Executive, the Information Communication Technology Assistant provides support to the project office based in JKR. The person is expected to deal with basic communication activities, website maintenance and maintenance of project office IT equipment. The person works in close collaboration with the Finance Assistant, National Project Manager (NPM) and the National Project Director (NPD). The person will also liaise with partners, stakeholders and counterparts within the PWD, UNDP in ensuring efficient project performance as per the stipulated projects activities in the project document.

III. Functions / Key Results Expected

Summary of Key Functions:

Support to implementation of communications, advocacy strategies and publication policies

Administrative support to communications team

Facilitation of knowledge building and knowledge sharing

1. Supports the implementation of the project’s communications on achievement of

the following results: o Provide support to the project with respect to communication, website and ICT equipment o Coordinate with the relevant personal in setting up of the BSEEP website o Provide support to project during conferences, workshops, retreats o Responsible for the contents and maintenance of BSEEP website. o Provide on the procurement of IT equipment for the project

2. Provides administrative support to project on achievement of the following results:

o Provides support in maintenance of IT assets of the project. o Manage supply of IT equipment and its distribution o Ensuring IT related hardware and software are compatible with the host agency (PWD)

3. Support knowledge building and knowledge sharing in the project, focusing on achievements of the following results :

o Collect and collate contents to be uploaded to the website related to the project o Provide support to the Project Executive in coordinating knowledge building and

knowledge sharing between the different components of the project o Assist in the preparation and coordination of knowledge products and lesson learns.

IV. Impact of Results

The key results have an impact on the efficiency of the project. Accurate presentation of information strengthens the capacity of the project and promotes the image of the project as an effective contributor to the development of green growth of the country.

V. Competencies

o Demonstrate/safeguard ethics and integrity o Demonstrate knowledge about the project and have sound judgment o Self-development, motivated and demonstrates initiative o A team player and able to facilitate team work o Facilitating and encouraging open communication in the team, communicating effectively o Creating synergies through self-control o Managing conflict o Learning and sharing knowledge and encourage the learning of others. Promoting

learning and knowledge management / sharing o Informed and transparent decision making

VI. Recruitment Qualifications Secondary education. Certificate/diploma level in Information

Education: Communication and Technology or any related background is highly preferable

Experience: At least 2 years experience in information technology or project management.

Language Requirements:

Fluency in the English and Bahasa Malaysia

VII. Signatures- Post Description Certification Incumbent (if applicable)

Name Signature Date

Supervisor Name / Title Signature Date

Head of Unit /Section Name / Title Signature Date

1

UNITED NATIONS DEVELOPMENT PROGRAMME GENERIC JOB DESCRIPTION

I. Position Information Job Code Title: Finance Assistant Project : Building Sector Energy Efficiency BSEEP) Reports to: Project Executive Duration of Service : 5 years Duty Station : Kuala Lumpur

Current Grade: new Approved Grade: SB-2 Position Classified by: HR Associate Classification Approved by: ARR (O)

II. Organizational Context

Under the supervision of the Project Executive, the Finance Assistant provides support to the project office based in JKR on matters relating to financial management, budgets, preparation of financial reports and audit management. The person promotes a client quality and results-oriented approach. The Finance Assistant works in close collaboration with Project personnel and Programme and Operations staff in the Country Office to ensure consistent service delivery. The Finance Assistant will also liaise with partners, stakeholders and counterparts within the PWD, and UNDP in ensuring efficient project performance as per the stipulated projects activities in the project document

III. Functions / Key Results Expected

Summary of Key Functions: Implementation of operational strategies for the project. Accounting and administrative support Compliance to HACT and ATLAS requirements Knowledge building and knowledge sharing

1. Ensures implementation of operational strategies for the project focusing on

achievement of the following results: Full compliance of financial processes and financial management as per

UNDP/GEF/Government of Malaysia’s rules, regulations, policies and strategies. Input to the project business processes mapping and elaboration of the content of internal

Standard Operating Procedures in Finance in consultation with the direct supervisor and office management.

2

2. Provides accounting and administrative support to the project focusing on

achievement of the following results: Provision of inputs for preparation of project budget, budget revisions, Annual Work Plan,

APR, PIR and QOR Proper control of project budgets. Provide inputs and assistance during NIM /HACT audit exercise Preparation of FACE forms and supporting documents for payments and proper control

of the supporting documents for payments Maintenance of the CDRs and project expenditures control system which ensures that

transactions are correctly recorded; travel claims, and other entitlements are duly processed

Maintenance of the proper filing /document system for finance records. Presentation of information on the status of financial resources as required. Timely corrective actions on payments with budget/and or coding errors Responsible for payments for travel and hotels, visas and other documents for

consultants, suppliers related to the project Provide support to project team in logistic arrangement

3. Compliance to HACT and ATLAS requirements focusing on the following results: Proper utilization of HACT templates for reimbursements, direct cash transfers and direct

payment Proper use of ATLAS account codes for transactions/payments Adherence to UNDP’s Internal Control Framework

4. Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

Participation in the trainings for the operations/ projects staff on Finance. Contributions to knowledge networks and communities of practice.

IV. Impact of Results

The key results have an impact on the efficiency of the project. Accurate presentation of information strengthens the capacity of the project and promotes the image of the project as an effective contributor to the development of green growth of the country.

V. Competencies and Critical Success Factors

3

o Demonstrate/safeguard ethics and integrity o Demonstrate knowledge about the project and have sound judgment o Self-development, motivated and demonstrates initiative o A team player and able to facilitate team work o Facilitating and encouraging open communication in the team, communicating effectively o Creating synergies through self-control o Managing conflict o Learning and sharing knowledge and encourage the learning of others. Promoting

learning and knowledge management / sharing o Informed and transparent decision making

VI. Recruitment Qualifications

Education:

Secondary Education. Certificate/Diploma level in Accountancy.

Experience:

At least 2 years experience in accounting. Experience in project accounting will be an added advantage.

Language Requirements:

Fluency in English Language and Bahasa Malaysia

VII. Signatures- Job Description Certification Incumbent (if applicable)

Name Signature Date

Supervisor Name Signature Date

Chief Division/Section Name Signature Date

INDIVIDUAL CONSULTANT PROCUREMENT NOTICE

Date: 15 Nov 2011

Country: MALAYSIA

Description of the assignment: Component Manager cum Lead Consultant (CM) for Component 4:

Information and Awareness Enhancement (Malaysians only)

Project name: Building Sector Energy Efficiency Project (BSEEP)

Period of assignment/services (if applicable): 10 man-months, based at the Environment and

Energy Branch of Public Works Department (JKR-CAST)

Proposal should be submitted by email to [email protected] no later than 24 Dec 2011, 5pm

Any request for clarification must be sent in writing, or by standard electronic communication to the

address or e-mail indicated above. UNDP will respond in writing or by standard electronic mail and will

send written copies of the response, including an explanation of the query without identifying the source

of inquiry, to all consultants.

1. BACKGROUND

Building Sector Energy Efficiency Project (BSEEP) has for its goal the reduction in the annual

growth rate of GHG emissions from the Malaysia buildings sector. The project objective is the

improvement of the energy utilization efficiency in Malaysian buildings, particularly those in the

commercial and government sectors, by promoting the energy conserving design of new buildings

and by improving the energy utilization efficiency in the operation of existing buildings. The

realization of this objective will be facilitated through the removal of barriers to the uptake of

building energy efficiency technologies, systems, and practices.

In general, EE is not fully employed in the design, operation and maintenance of buildings and

building services in the country. The main reason for this is the existence of various barriers which

include: (1) Institutional barriers (e.g., lack of national institutional framework to implement EE

application in buildings); (2) Policy and Regulatory barriers (e.g., inadequate enforcement of building

EE policies; lack of policies regarding incentives for EE building technology applications, non-

mandatory compliance to the building EE requirements stipulated in the UBBL); (3) Financial

barriers (e.g., high cost of building EE technologies and building materials; and, lack of financing

mailto:[email protected]

schemes to finance building EE projects); (4) Information and awareness barriers (e.g., low level of

awareness about building EE applications; and, lack of information on the costs and benefits of

building EE applications; and, (5) Technical barriers (e.g., lack of technical expertise in EE building

architectural design and in the utilization of EE technologies; limited experience with the technical,

economic and environmental aspects of EE buildings; and, lack of experience in incorporating

measures and technologies to improve the energy utilization efficiency in new and existing buildings.

To address the barriers in Component 4: Information and Awareness Enhancement, UNDP seeks to

engage a Component Manager cum Lead Consultant (CM) who understands the above context and

able to produce the outputs and fulfill the below criteria.

2. DELIVERABLES & TIMELINE, SCOPE OF WORK, AND DURATION

For detailed information, please refer to Annex 1 – Terms of Reference

3. REQUIREMENTS FOR EXPERIENCE AND QUALIFICATIONS

Education:

The CM shall have at least:

An Advanced Degree in Mechanical/Electrical/Civil Engineering or Architecture or any other

relevant science-based background; Bachelor degree with extensive experience can be considered

as well.

A professional qualification or be a member of an acknowledged professional organization or

society is preferred.;

Experience:

The CM requires knowledge and experience of:

At least 5 years of extensive working experience in the field of energy efficiency (EE) in general

and energy management (EM);

Extensive knowledge of successfully implemented “EE building best practices” globally and

regionally that can be replicated locally;

Extensive knowledge to provide technologically up to date, simple, clear and concise guidelines

for energy efficiency in buildings. This person should display a keen understanding of holistic

building design requirement, encompassing the passive and active features of building.

Extensive knowledge in Building Energy Simulation using advanced computer modelling tools to

assess the detailed energy performance of buildings.

Have the capability, and preferably experience, in developing simplified energy design tools that

are verified against the predictions of advanced simulation tools.

Have strong fundamentals in building physics and engineering and yet be able to take complex

energy efficiency features in building and explain it in simple terms to achieve public “buy-in” to

energy efficiency in buildings.

Adequate knowledge of energy database formulation and management, especially with reference

to industry based benchmarking;

Extensive experience in working with both the government sector and the private sector in

Malaysia, and to have a clear understanding of current practices in the building industry in

Malaysia.

Adequate knowledge of international EE management initiatives and mechanisms, especially in

respect of national or regional Building Energy Management Programmes;

Experience in, or knowledge of, national energy database/information compilation and

warehousing for policy making analysis;

Experience in drawing up materials and implementing training workshops, awareness training

and seminars.

Experience in, or knowledge of, market transformation techniques, including:

Industry survey management (through outsourcing to professional market survey firms)

to determine industry status on energy use and efficiency;

Marketing process management for communications and awareness raising of target

market players;

Knowledge of local energy and EE information repositories and sources; and

Strong linkages with stakeholders, government and private sectors will be an asset.

Good command of the English language and Bahasa Malaysia.

4. DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS.

Interested individual consultants must submit the following documents/information to demonstrate their

qualifications:

1. Proposal/Letter of Interest or CV:

(i) Explaining why they are the most suitable for the work

(ii) Provide a brief methodology on how they will approach and conduct the work (if applicable)

2. Financial proposal (Must Be Included)

3. Personal CV including past experience in similar projects and at least 3 references as per format in

Annex 3

4. Completed UN Personal History Form (P11 form) available at

http://www.undp.org.my/uploads/p11%20personal%20history%20form.doc

All the above documents to be sent via email to [email protected] with the Subject BSEEP:

IC Submission 2011 Local Component Manager cum Lead Consultant (CM) for Component 4:

Information and Awareness Enhancement

5. EVALUATION

Individual consultants will be evaluated based on the following methodologies:

1. Lowest price and technically compliant offer

When using this method, the award of a contract should be made to the individual consultant whose offer

has been evaluated and determined as both:

a) responsive/compliant/acceptable, and

b) offering the lowest price/cost

“responsive/compliant/acceptable” can be defined as fully meeting the TOR provided.

ANNEX

ANNEX 1- TERMS OF REFERENCES (TOR)

ANNEX 2- INDIVIDUAL CONSULTANT GENERAL TERMS AND CONDITIONS


United Nations Development Programme (UNDP)

Page 1 of 7 Date: 20 Oct 2011

TERMS OF REFERENCE (TOR)

for Building Sector Energy Efficiency Project (BSEEP) for the appointment of the

Component Manager cum Lead Consultant (CM) Component 4: Information and Awareness Enhancement

(Malaysian only)

BACKGROUND

The task of the Component shall be implemented by a local Component Manager cum Lead Consultant

(CM) together with the support of a local Component Consultant (CC) (to be appointed at the same time

under a separate contract). The CM shall plan, manage and execute the implementation of the Project

Component for the agreed contract period, to achieve the project outputs according to schedule and within

the stipulated budget. This includes coordination and “synchronisation” of activities with other National

Project Team (NPT) members' efforts to match the overall project time-line. The CM shall coordinate and

validate the technical issues related to the tasks involved for the project sub-components in conjunction

with the National Project Manager (NPM) and Chief Technical Adviser (CTA) as well as the other

consultants that may be engaged. He/She will be responsible for ensuring quality and timeliness of

activities and successful delivery of the Component outputs.

The CM shall also be responsible for capacity building and transfer of technology to other NPT members

that may be appointed by JKR or other stakeholders. He/She will be based at the JKR office.

DELIVERABLES & TIMELINE

The job scope shall include achievements of all relevant component targets as stated in the Project

Document and the Inception Report for the duration of the contract, including outstanding targets before

commencement of contract. The CM shall report to NPM on the operational matters of the component

and he/she shall be responsible to the CTA on technical issues where applicable.

The key deliverables shall be as below:

As the Component Manager:

Managing day to day operational matters of the component including financial disbursement

according to the agreed targets and milestones

Responsible in mobilizing and coordinating necessary technical experts (others component

consultants) required for the successful achievement of the project targets



Preparing and providing necessary support for the submission of quarterly progress reports and

quarterly financial reports

Adhered closely with any monitoring and evaluation activities as required by the project.

As the Lead Consultant:

Outputs:

The first output is the satisfactory submission of a report on a comprehensive study on best

practices in the application of EE technologies in the design, construction and operation of

buildings in Malaysia;

The second output is the revision and updating of an existing building design guidebook, and the

satisfactory submission of the Guidebook on Integrated Energy Design of Non-Domestic

Buildings. This guidebook will consist of two (2) parts passive and active design and must have

the outset of the Malaysian building industry, its state of the art technology applications including

adoption of any unique features suitable for Malaysia’s hot and humid climate. . The Guidebook

will be formaly endorsed by the Government (JKR) and officially launched for widespread use by

the industry players;

The third output is the satisfactory submission of an establishment of a Centralized Building EE

Database (CBEED) framework and system, with linkages to similar local and international

database keepers;

The fourth output is the design and implementation of EE Building Design Training material and

conducting courses, with certification for EE building practitioners.

The fifth output is the proceeding on the participation, discussion held and the outcome of the

workshops.

Activities shall include the below:

Activity 4.1.1: Detailed Study on the Current Building Designs and EE Building Applications

Study on best practices in the application of EE technologies and techniques in the design,

construction and operation of buildings completed in January 2012

Activity 4.1.2: Establishment of a Centralized Building Energy Efficiency Database System (CBEED)

Preliminary Details of Layout for CBEED framework and plan of action completed in February

2012;

Framework of CBEED 1st draft completed in July 2012;

Final CBEED version completed and launched in December 2012 ;

2 nos of database-keepers (national and international) linked and/or contributing to the CBEED

established by December 2012; It is expected that the LC, with the support from the local



consultant, will ensure the preliminary work in establishing the linkages will be made during the

said period.

2 nos of EE information offices (EIOs) in operation by December 2012; It is expected that the

LC, with the support from the local consultant, will ensure the preliminary work in establishing

the EIOs will be made during the said period.

70% of overall EIO customers are satisfied with the EIO services by December 2012.

Activity 4.1.3: Establishment of a Comprehensive Guidebook on EE Building Design

1st Draft of Passive Design Technical Guideline completed in April 2012 and endorsed by Project

Review Committee or equivalent appointed committee;

Part 1: Guidebook on Passive Design of non-domestic buildings in Malaysia submitted by June

2012 and endorsed by Project Review Committee or equivalent appointed committee;

1st Draft of Active Design Technical Guideline completed in August 2012 and endorsed by

Project Review Committee or equivalent appointed committee;

Part 2: Guidebook on Active Design or M&E design of non-domestic buildings in Malaysia,

submitted by October 2012 and endorsed by Project Review Committee or equivalent appointed

committee;

The Government (JKR) guidebook will be reviewed by the stakeholders, incorporated with

feedbacks and endorsed by Project Review Committee or equivalent appointed committee. It

shall be officially launched by November 2012.

Activity 4.2.4: EE Buildings Advocacy and Promotion

2 nos. of promotional campaigns conducted to promote EE in buildings and EE building design.

Activity 4.3.1: EE Buildings Training Needs Assessment and Planning

5 nos. of subjects/concepts on energy efficient design, construction, operation and maintenance of

buildings identified for inclusion in training courses.

Activity 4.3.2: Design and Implementation of EE Building Training Courses

5 nos. of sets of training materials developed and disseminated;

4 nos. of training courses conducted;

120 nos. of personnel trained;

70% of overall no. of trainees gainfully employing learned skills on EE building design /

construction/operation & maintenance of new and/or retrofitted building ;

96 nos. of EE building practitioners certified by 2012 ;

Training materials on Passive Design developed and completed in June 2012;

2 training courses on Passive Energy Design of Non-Domestic Buildings for both the public as

well as the private sectors organized and facilitated. A proceeding on the participation,

discussion held and the outcome of the workshops shall be submitted to BSSEP team by June

2012;

Training materials on Active Design developed and completed in November 2012;



2 training courses on Active Design or M&E Design of Non-Domestic Buildings for both the

public as well as the private sectors organized and facilitated. A proceeding on the participation,

discussion held and the outcome of the workshop shall be submitted to BSEEP team by

December 2012.

Note: The proposed timeline will be finalized further during the initial meeting with the NPT.

SCOPE OF WORK

Duties and Responsibilities

In the day to day operations of the component, the CM shall be responsible for the following:

Planning and coordinating with NPM and CTA on the detail scheduling of activities, including

the concurrence on the technical details and conformance with the respective procedural

requirements, for the implementation of the project component;

Executing all component activities including successful delivery of component outputs with the

required quality as per the stipulated timeline

Liaising with related stakeholders and other project partners in the execution of project activities

as needed.

Practising effective and efficient review of project management including recommendation on

changes to the work plan and proposing related budget revision if necessary.

Advising the NPM on the necessary budget allocations for the implementation of activities.

Working closely with the National Project director (NPD), NPM and key stakeholders in the

determination and preparation of relevant Terms of Reference for the recruitment of local

consultants and contractors as and when necessary;

Monitoring the performance of the component activities and outputs as per acceptable quality

within the stipulated time period.

Preparing component project progress reports and financial reports as inputs for the overall

BSEEP project reporting to the Project Review Committee (PRC) and National Steering

Committee (NSC).

Coordinating with the Project Executive/ Finance Assistant on the project’s accounting system to

ensure accuracy and reliability of financial reporting;

Being actively involved in the preparation of relevant knowledge products (including publications

and reports), timely updating of Component 4 in BSEEP web site and,



Provision of inputs in the preparation of the annual work plan (AWP) and budget of the project

and its timely submission to the NPD.

TERMS OF PAYMENT

End of

Months Deliverables

Payment

%

0 Upon signing

5%

2

Detailed Study and Report on the Current Building

Designs and EE Building Applications ;

Preliminary Outline for Passive and Active

Technical Guideline;

Preliminary Details of Layout for CBEED and

plan of action.

10%

4

Passive Design, Daylight Harvesting Study

Report;

1st Draft of Passive Design Technical Guideline

20%

6

Completed Final Passive Design Technical

Guideline ;

Training Materials on Passive Design;

Organise 2 training courses on Passive Design &

provide a report on the workshops.

20%

8

1st Draft of CBEED Completed;

1st Draft of Active Design Technical Guideline

completed.

20%

10 Completed Final Active Design Technical

Guideline .

10%

12

Training Materials on Active Design;

Organise 2 training courses on Active Design &

provide a report on the workshops;

Guidebook on Integrated Energy Design of Non-

Domestic Buildings completed and launched;

Final CBEED version completed and launched.

15%

TOTAL 100.0%



EXPERTISE REQUIRED

Education:

The CM shall have at least:

An Advanced Degree in Mechanical/Electrical/Civil Engineering or Architecture or any other


as well.


society is preferred.;

Experience:

The CM requires knowledge and experience of:



Extensive knowledge of successfully implemented “EE building best practices” globally and


Extensive knowledge to provide technologically up to date, simple, clear and concise guidelines



Extensive knowledge in Building Energy Simulation using advanced computer modelling tools to


Have the capability, and preferably experience, in developing simplified energy design tools that

are verified against the predictions of advanced simulation tools.

Have strong fundamentals in building physics and engineering and yet be able to take complex







Malaysia.






and seminars.







market players;


Strong linkages with stakeholders, government and private sectors will be an asset.


DURATION

The input required over the total project implementation period shall be 10 man-month from the CM, with

the support of another 10 man-month from the CC (to be appointed at the same time under a separate

contract, who is under the purview and responsibility of the CM). Local travel is foreseen and shall be

borne by BSEEP. Any secretariat and administrative services shall be provided by BSEEP.

Working Hours

Working hours of 4 days per week (based on 8 hours per day) at the JKR office.

Contract

The CM shall be appointed under UNDP service contract for the duration of one year only.

INDIVIDUAL CONSULTANT PROCUREMENT NOTICE

Date: 23 Dec 2011

Country: MALAYSIA

Description of the assignment: Component Consultant (CC) for Component 4: Information and

Awareness Enhancement (Malaysians only)

Project name: Building Sector Energy Efficiency Project (BSEEP)

Period of assignment/services (if applicable): 10 man-months, based at the Environment and

Energy Branch of Public Works Department (JKR-CAST)

Proposal should be submitted by email to [email protected] no later than 13 Jan 2012, 5pm

Any request for clarification must be sent in writing, or by standard electronic communication to the

address or e-mail indicated above. UNDP will respond in writing or by standard electronic mail and will

send written copies of the response, including an explanation of the query without identifying the source

of inquiry, to all consultants.

1. BACKGROUND

Building Sector Energy Efficiency Project (BSEEP) has for its goal the reduction in the annual

growth rate of GHG emissions from the Malaysia buildings sector. The project objective is the

improvement of the energy utilization efficiency in Malaysian buildings, particularly those in the

commercial and government sectors, by promoting the energy conserving design of new buildings

and by improving the energy utilization efficiency in the operation of existing buildings. The

realization of this objective will be facilitated through the removal of barriers to the uptake of

building energy efficiency technologies, systems, and practices.

In general, EE is not fully employed in the design, operation and maintenance of buildings and

building services in the country. The main reason for this is the existence of various barriers which

include: (1) Institutional barriers (e.g., lack of national institutional framework to implement EE

application in buildings); (2) Policy and Regulatory barriers (e.g., inadequate enforcement of building

EE policies; lack of policies regarding incentives for EE building technology applications, non-

mandatory compliance to the building EE requirements stipulated in the UBBL); (3) Financial

barriers (e.g., high cost of building EE technologies and building materials; and, lack of financing


schemes to finance building EE projects); (4) Information and awareness barriers (e.g., low level of

awareness about building EE applications; and, lack of information on the costs and benefits of

building EE applications; and, (5) Technical barriers (e.g., lack of technical expertise in EE building

architectural design and in the utilization of EE technologies; limited experience with the technical,

economic and environmental aspects of EE buildings; and, lack of experience in incorporating

measures and technologies to improve the energy utilization efficiency in new and existing buildings.

To address the barriers in Component 4: Information and Awareness Enhancement, UNDP seeks to

engage a Component Consultant (CC) who understands the above context and to assist the

Component Manager (CM) cum Lead Consultant in producing the outputs and fulfilling the below

criteria.

2. DELIVERABLES & TIMELINE, SCOPE OF WORK, AND DURATION

For detailed information, please refer to Annex 1 – Terms of Reference

3. REQUIREMENTS FOR EXPERIENCE AND QUALIFICATIONS

Education:

The CC shall have at least:

An Advanced Degree in Architecture or Mechanical/Electrical/Civil Engineering or any other


as well.


society is preferred.

Experience:

The CC requires knowledge and experience of:



Adequate knowledge of successfully implemented “EE building best practices” globally and


Adequate knowledge to provide technologically up to date, simple, clear and concise guidelines



Adequate knowledge in Building Energy Simulation using advanced computer modelling tools to


The capability, and preferably experience, in developing simplified energy design tools that are

verified against the predictions of advanced simulation tools.

Adequate fundamentals in building physics and engineering and yet be able to take complex







Malaysia.






and seminars.





market players;



4. DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS.

Interested individual consultants must submit the following documents/information to demonstrate their

qualifications:

1. Proposal/Letter of Interest or CV:

(i) Explaining why they are the most suitable for the work

(ii) Provide a brief methodology on how they will approach and conduct the work (if applicable)

2. Financial proposal (Must Be Included)

3. Personal CV including past experience in similar projects and at least 3 references as per format in

Annex 3

4. Completed UN Personal History Form (P11 form) available at

http://www.undp.org.my/uploads/p11%20personal%20history%20form.doc

All the above documents to be sent via email to [email protected] with the Subject BSEEP: IC

Submission 2011 Local Component Consultant (CC) for Component 4: Information and Awareness

Enhancement.

5. EVALUATION

Individual consultants will be evaluated based on the following methodologies:

1. Lowest price and technically compliant offer

When using this method, the award of a contract should be made to the individual consultant whose offer

has been evaluated and determined as both:

a) responsive/compliant/acceptable, and

b) offering the lowest price/cost

“responsive/compliant/acceptable” can be defined as fully meeting the TOR provided.

ANNEX

ANNEX 1- TERMS OF REFERENCES (TOR)

ANNEX 2- INDIVIDUAL CONSULTANT GENERAL TERMS AND CONDITIONS



Page 1 of 9 Date: 23 Dec 2011

TERMS OF REFERENCE (TOR)

for Building Sector Energy Efficiency Project (BSEEP) for the appointment of the

Component Consultant (CC) Component 4: Information and Awareness Enhancement

(Malaysian only)

BACKGROUND

The task of the Component shall be headed and led by a local Component Manager (CM) cum Lead

Consultant (LC) together with the support of a local Component Consultant (CC) (to be appointed at the

same time under a separate contract). The CC shall assist the CM in planning, managing and executing

the implementation of the Project Component for the contract period, to achieve the project outputs

according to schedule and within budget. This includes coordination and “synchronisation” of activities

with other National Project Team (NPT) members' efforts to match the overall project time-line. The CC

shall assist the CM in coordinating and validating the technical issues related to the tasks involved for the

project sub-components in conjunction with the National Project Manager (NPM) and Chief Technical

Adviser (CTA) as well as the other consultants that may be engaged. The CC shall assist the CM in

ensuring quality and timeliness of activities and delivery of the Component outputs.

The CC shall assist the CM in capacity building and transfer of technology to other NPT members that

may be appointed by JKR or other stakeholders. He/She will be based at the JKR office.

DELIVERABLES & TIMELINE

The CM cum LC shall be responsible for the achievements of all relevant component targets as stated in

the Project Document and the Inception Report for the duration of the contract, including outstanding

targets before commencement of contract. The CM shall provide the technical study work scope and

details of the final guideline to the CC. The CC shall be responsible to the CM and shall assist him/her on

the operational matters of the component and the technical issues of the project assignment such as

formatting of the guideline, writing the introduction for each chapter of the guideline, providing progress

report of the studies made and general organisation skills in organising workshops, seminars, and

coordinating with the industry for CBEED and publisher/artists for the publication of the Integrated

Energy Design Technical Guidebook for Non-Domestic Buildings.

The key deliverables shall be as below:

Providing energy efficiency studies according to the programme layout of the CM;



Conducting energy simulation study as guided by the CM

Writing technical guidelines as outlined by the CM;

Providing bi-monthly report on progress of component work;

Providing bi-monthly projection of the component work for the next 2 months;

Providing report on all seminars and workshops conducted by the component work;

Conducting training on the use of Passive Technical Guideline and gathering feedback on

improvements to the Guideline;

Conducting training on the use of Active Technical Guideline and gathering feedback on

improvements to the Guideline;

Coordinating with publishers and artists on the publication of the Integrated Energy Design

Technical Guidebook for Non-Domestic Buildings and

Establishing the Centralized Building EE Database (CBEED) as detailed in the outputs below.

Outputs:

The first output is a Detailed Study and Report on the Current Passive Building Designs and EE

Building Applications of buildings in Malaysia due in the fourth month;

The second output is the Passive Technical Guideline where the sub-outputs come in the form of:

1st Draft of Daylight Harvesting Study Report due in the fourth month;

Preliminary Outline for Passive Design Technical Guideline due in the second month;

Writing an Introduction to each chapter in the Passive Design Technical Guideline based on

current industry practises;


Progress Report on Passive Design Technical Study due in the fourth month and

Completion of the Passive Design Technical Guideline together with the LC due in the sixth

month.

The third output is the Training on the use of the Passive Design Technical Guideline where the sub-

outputs come in the form of:

Developing examples and training exercises based on the Passive Design Technical Guideline;

Being the Lead organiser of 2 training workshops in Passive Design in the sixth month;

Providing a report on the workshops in the sixth month;

Providing bi-monthly projection of the component work for the next 2 months and

Progress Report on Passive Design Technical Study in the sixth month.

The fourth output is the Active Technical Guideline where the sub-outputs come in the form of:

Preliminary Outline for Active Design Technical Guideline due in the eighth month;

Writing an Introduction to each chapter in the Active Design Technical Guideline based on

current industry practises;


Progress Report on Active Design Technical Study due in the eighth month and

Completion of Active Design Technical Guideline with Lead Consultant due in the tenth month.



The fifth output is the Training on the use of the Active Design Technical Guideline where the sub-


Developing examples and training exercises based on the Active Design Technical Guideline;

Being the Lead organiser of 2 training workshops in Active Design on the eleventh month;


Providing a report on the workshops on the eleventh month and

Progress Report on Active Design Technical Study on the eleventh month.

The sixth output is the publication of the Integrated Energy Design Technical Guidebook for Non-

Domestic Buildings due on the twelve month where the sub-outputs come in the form of: Coordination with publisher and artist on publishing hard copies of Integrated Energy Design

Technical Guidebook for Non-Domestic Buildings;

Providing bi-monthly projection of the component work for the next 2 months and

Being the Lead organiser in a seminar to launch the Integrated Energy Design Technical

Guidebook for Non-Domestic Buildings.

The seventh output is establishing the Centralized Building EE Database (CBEED) where the sub-


Proposing the layout and system to the framework as provided by the CM due in the second

month;

Making linkages to similar database keepers both local and international;

Proposing on CBEED work program;

Providing Progress Reports on CBEED on second, fourth, sixth, eigth, tenth and twelve months;


Contacting industry players to participate in CBEED;

Maintaining a Master List of contributors to CBEED and

Maintaining a Directory of industry players participating in CBEED.

Activities shall include the below:

Activity 4.1.1: Detailed Study on the Current Building Designs and EE Building Applications

Study on best practices in the application of EE technologies and techniques in the design,

construction and operation of buildings completed in January 2012

Activity 4.1.2: Establishment of a Centralized Building Energy Efficiency Database System (CBEED)

Preliminary Details of Layout for CBEED framework and plan of action completed in February

2012;

Framework of CBEED 1st draft completed in July 2012;

Final CBEED version completed and launched in December 2012 ;



2 nos of database-keepers (national and international) linked and/or contributing to the CBEED

established by December 2012; It is expected that the LC, with the support from the local

consultant, will ensure the preliminary work in establishing the linkages will be made during the

said period.

2 nos of EE information offices (EIOs) in operation by December 2012; It is expected that the

LC, with the support from the local consultant, will ensure the preliminary work in establishing

the EIOs will be made during the said period.

70% of overall EIO customers are satisfied with the EIO services by December 2012.

Activity 4.1.3: Establishment of a Comprehensive Guidebook on EE Building Design

1st Draft of Passive Design Technical Guideline completed in April 2012 and endorsed by Project

Review Committee or equivalent appointed committee;

Part 1: Guidebook on Passive Design of non-domestic buildings in Malaysia submitted by June

2012 and endorsed by Project Review Committee or equivalent appointed committee;

1st Draft of Active Design Technical Guideline completed in August 2012 and endorsed by

Project Review Committee or equivalent appointed committee;

Part 2: Guidebook on Active Design or M&E design of non-domestic buildings in Malaysia,

submitted by October 2012 and endorsed by Project Review Committee or equivalent appointed

committee;

The Government (JKR) guidebook will be reviewed by the stakeholders, incorporated with

feedbacks and endorsed by Project Review Committee or equivalent appointed committee. It

shall be officially launched by November 2012.

Activity 4.2.4: EE Buildings Advocacy and Promotion

2 nos. of promotional campaigns conducted to promote EE in buildings and EE building design.

Activity 4.3.1: EE Buildings Training Needs Assessment and Planning

5 nos. of subjects/concepts on energy efficient design, construction, operation and maintenance of

buildings identified for inclusion in training courses.

Activity 4.3.2: Design and Implementation of EE Building Training Courses

5 nos. of sets of training materials developed and disseminated;

4 nos. of training courses conducted;

120 nos. of personnel trained;

70% of overall no. of trainees gainfully employing learned skills on EE building design /

construction/operation & maintenance of new and/or retrofitted building ;

96 nos. of EE building practitioners certified by 2012 ;

Training materials on Passive Design developed and completed in June 2012;

2 training courses on Passive Energy Design of Non-Domestic Buildings for both the public as

well as the private sectors organized and facilitated. A proceeding on the participation,



discussion held and the outcome of the workshops shall be submitted to BSSEP team by June

2012;

Training materials on Active Design developed and completed in November 2012;

2 training courses on Active Design or M&E Design of Non-Domestic Buildings for both the

public as well as the private sectors organized and facilitated. A proceeding on the participation,

discussion held and the outcome of the workshop shall be submitted to BSEEP team by

December 2012.

Note: The proposed timeline will be finalized further during the initial meeting with the NPT.

SCOPE OF WORK

Duties and Responsibilities

The CC shall be responsible to the CM and shall assist him/her on the operational matters of the

component and the technical issues of the project assignment such as formatting of the guideline, writing

the introduction for each chapter of the guideline, providing progress report of the studies made and

general organisation skills in organising workshops, seminars, and coordinating with the industry for

CBEED and publisher/artists for the publication of the Integrated Energy Design Technical Guidebook for

Non-Domestic Buildings.

In the day to day operations of the component, the CC shall be responsible for the following:

Assisting the CM in planning and coordinating with NPM and CTA on the detail scheduling of

activities, including the concurrence on the technical details and conformance with the respective

procedural requirements, for the implementation of the project component;

Assisting the CM in executing all component activities including successful delivery of

component outputs with the required quality as per the stipulated timeline

Assisting the CM in liaising with related stakeholders and other project partners in the execution

of project activities as needed.

Assisting the CM in practising effective and efficient review of project management including

recommendation on changes to the work plan and proposing related budget revision if necessary.

Assisting the CM in advising the NPM on the necessary budget allocations for the

implementation of activities.

Assisting the CM in working closely with the National Project director (NPD), NPM and key

stakeholders in the determination and preparation of relevant Terms of Reference for the

recruitment of local consultants and contractors as and when necessary;

Assisting the CM in monitoring the performance of the component activities and outputs as per



acceptable quality within the stipulated time period.

Assisting the CM in preparing component project progress reports and financial reports as inputs

for the overall BSEEP project reporting to the Project Review Committee (PRC) and National

Steering Committee (NSC).

Assisting the CM in coordinating with the Project Executive/ Finance Assistant on the project’s

accounting system to ensure accuracy and reliability of financial reporting;

Assisting the CM in being actively involved in the preparation of relevant knowledge products

(including publications and reports), timely updating of Component 4 in BSEEP web site and,

Assisting the CM in providing inputs in the preparation of the annual work plan (AWP) and

budget of the project and its timely submission to the NPD.

TERMS OF PAYMENT

End of

Months Deliverables

Payment

%

1 Upon signing and upon completion of CBEED layout

proposal and work program 5%

2

Progress Report on CBEED

1st Draft of Daylight Harvesting Report

10%

4

Detailed Study and Report on the Current Passive

Building Designs and EE Building Applications;

Preliminary Outline for Passive Design Technical

Guideline;

Introduction provided on each chapter in the

Passive Design Technical Guideline based on

current industry practises.


Progress Report on Passive Design Technical

Study

20%

6

Completion of Passive Design Technical

Guideline with Lead Consultant

Developed examples and training exercises based

on the Passive Design Technical Guideline

Lead organiser of 2 training workshop in Passive

Design and provide a report on the workshops


Progress Report on Passive Design Technical

Study

20%

8

Preliminary Outline for Active Design Technical

Guideline;

Introduction provided on each chapter in the

Active Design Technical Guideline based on

current industry practises.

15%




Progress Report on Active Design Technical Study

10

Completion of Active Design Technical Guideline

with Lead Consultant

Developed examples and training exercises based

on the Active Design Technical Guideline


20%

12

Lead organiser of 2 training workshop in Active

Design and provide a report on the workshops

Coordination with publisher and artist to publish

hard copy of Integrated Energy Design Technical

Guidebook for Non-Domestic Buildings.

Lead organiser on seminar to launch Guidebook

on Integrated Energy Design for Non-Domestic

Buildings

10 %

TOTAL 100.0%



EXPERTISE REQUIRED

Education:

The CC shall have at least:

An Advanced Degree in Architecture or Mechanical/Electrical/Civil Engineering or any other


as well.


society is preferred.

Experience:

The CC requires knowledge and experience of:



Adequate knowledge of successfully implemented “EE building best practices” globally and


Adequate knowledge to provide technologically up to date, simple, clear and concise guidelines



Adequate knowledge in Building Energy Simulation using advanced computer modelling tools to


The capability, and preferably experience, in developing simplified energy design tools that are

verified against the predictions of advanced simulation tools.

Adequate fundamentals in building physics and engineering and yet be able to take complex







Malaysia.








and seminars.





market players;



DURATION

The input required over the total project implementation period ( one year) shall be 10 man-months from

the CC. Local travel is foreseen and shall be borne by BSEEP. Any secretariat and administrative

services shall be provided by BSEEP.

Working Hours

Working hours of 4 days per week (based on 8 hours per day) at the JKR office.

Contract

The CC shall be appointed under UNDP service contract for the duration of one year only.

I. Position Information

Documents

Transcript of I. Position Information