2016 july aiesec twente board position information booklet

1 AIESEC Twente – Drienerlolaan 5 Bastille room 319 – [email protected] –053 -489 5689 We are extraordinary. What about you?

We are extraordinary. What about you?

BOARD POSITIONS AIESEC Twente Information Booklet July 2016 – July 2017

mailto:[email protected]


Welcome to AIESEC Twente! Dear student, Great that you are considering a board position within AIESEC Twente! Since 1948 more than 1 million students have chosen to fulfil a board position within this largest international student organization in the world! Here you will find the details on what we do, what positions will be vacant and the expectations there are from you as a board member. AIESEC is the 2nd largest NGO in the world. We develop responsible, global-minded leaders through our exchange programs, and our board positions. We focus a lot on how you develop personally as well as professionally. We provide trainings, personal coaching, and you create your own opportunities to learn what you want to learn! For sure you get to know more about yourself and you will be guided in putting this into words. You attend conferences nationally and can even do so internationally! In this way you get in contact with different companies and culture. In 2016, AIESEC is present in more than 126 countries and has over 100,000 members across the world. Together, we develop leadership for a positive impact on society.

What your AIESEC experience will bring you exactly, is for you to decide. Are you up for the challenge?

We hope that reading through this booklet will help you form a better idea of what AIESEC is and what we can offer you; and that you will be as enthusiastic about it as we are! If you have any further questions, do not hesitate to come by our office, send us an email or give us a call!

Already sure you want to apply? Fill in the application form with your CV and motivation letter (in English).

On behalf of AIESEC Twente, Margot Lindemulder

Local Committee President 2015-2016


https://aiesecnl.formstack.com/forms/aiesecboardfunctions


Content

Welcome to AIESEC Twente! ................................................................................................................................ 2

Table of content ..................................................................................................................................................... 3

Why join the board of AIESEC Twente? .............................................................................................................. 4

Who are you? ......................................................................................................................................................... 5

Who are we? .......................................................................................................................................................... 6

Structure of AIESEC Twente ................................................................................................................................. 7

The Executive Board (EB) – full time positions .................................................................................................. 8

Available Full Time Board Functions ................................................................................................................... 9

The Local Committee (LC) – part time positions .............................................................................................. 14

Available Part Time Board Functions ................................................................................................................ 15

Application procedure......................................................................................................................................... 18



Why join the board of AIESEC Twente? A challenging and fun year is what you can expect when you choose to fulfil a board position within AIESEC! At our local office in Twente, we work in a team of 19 motivated and ambitious students in three different teams. Each of the teams has a different focus, but we are all working together towards the same goals. It is extremely useful to commit yourself to an organization that wants to grow in quality and quantity and where your personal development is centralized. On a daily basis, we run our processes, we talk to students, to companies, we write strategy, we talk to the network, we send and receive students to and from all around the world, we organize events, receive trainings, and of course, we have a lot of fun. In AIESEC, we work hard and we play hard. Our four pillars explain what AIESEC can offer you:

Accelerate your growth

- Professional work environment - Learning by doing - Trainings - Personal feedback & coaching

Develop a global mindset

- International work environment - Opportunities abroad - International conferences

Expand your network

- Team work - National involvement - Partner companies

Enjoy participation

- Celebrate success - Great people - Work hard, play hard



Who are you? General What does AIESEC expect from you? If you are interested in joining AIESEC Twente, these are some aspects we would like to see in the applications:

Enthusiastic people with good motivation for joining AIESEC; Students with a global view and international interests; Team players; Ambitious people who want to achieve something in today’s world; Pro-activity; Good social skills; Commitment to the organization, your team and your function.

Time commitment It is quite obvious that as a full-time board member you are expected to work for AIESEC 40 hours a week. As a part-time board member you are part of your team, but also of AIESEC Twente. This means that you will spend 15 hours a week on average with your team and AIESEC. You will be working 1/3 of your time for your team, 1/3 of your time on function specific tasks and 1/3 of your time for AIESEC in general. This last part includes attending both national and international conferences and other AIESEC events throughout the year. On every Monday evening there are team meetings and an LC meeting before which each team will have dinner together. After the meetings the entire LC has drinks together to enjoy and share their social life. Are you up for the challenge? Keep on reading to find out more about the possibilities!

"I commend AIESEC's continuing efforts to develop the future business leadership of our countries." Nelson Mandela

"The United Nations has long recognized that the imagination, ideals and energies of young men and women are vital for the continuing development of the societies in which they live. And since its inception in 1948, AIESEC has contributed to this development by serving as an agent of positive change through education and cultural exchange. In an era of globalization, your programs have helped young people around the world to develop a broader understanding of cultural, socio-economic and business management issues." Kofi Annan



Who are we? AIESEC is the international platform for young people to explore and develop their leadership potential. AIESEC was founded after the Second World War by a group of young people from Europe. Our fundamentals were shaped by the social, economic and political climate of the time. Since then, the world has been changing faster than ever before. We believe that young people hold the key to a better future and they must learn to adapt quickly and solve problems. This is why AIESEC strives for Peace & Fulfilment of Humankind’s Potential. In today’s context, ‘Peace’ does not necessarily mean avoiding war. Peace can symbolize a world that does not have conflicts that arise from cultural, religious, or other aspects of differences in humanity. Peace can also symbolize being in harmony with yourself. AIESEC strives to build a world where people can work towards their own understanding of peace, while respecting and understanding the views of others. AIESEC is a platform for young people to explore and develop their leadership potential. After going through an experience with AIESEC, young people are better prepared to make a positive impact in any sphere they would choose. Every AIESEC experience (our exchange programs and our board positions) seeks to prepare youth to take a stand on what they care about and become capable to make a difference through their everyday actions. During these experiences we as an organization aim to develop characteristics within young people according to our leadership development model, as can be seen in the figure. Together, we develop leadership for a positive impact on society.



Structure of AIESEC Twente All the students working for AIESEC Twente are part of the Local Committee (LC). At the moment, these are 19 motivated and ambitious members divided over various teams with their own focus but all working towards the same goals. Five of the members represent the full-time executive board (EB) of AIESEC Twente. Every person in the EB is responsible for their own tasks and for leading the teams for which the part-time members work. The following image should help you understand the organizational structure of AIESEC Twente. As you can see there are three teams, the oGCDP, oGIP and iGIP team. Each let by their own VP. The EB is let by the LCP together with the VP FER, they form a separate team, the Head Office, and are responsible for the entire LC. Over the next few pages, the different teams roles are explained in more detail.

Local Committee President

(LCP)

Vice President Outgoing Community

Development

(VP oGCDP)

Marketing Manager (3x)

Exchange Participant Manager

(2x)

Vice President Outgoing Global

Internship Program

(VP oGIP)

Marketing Manager (2x)

Proces Manager

(1x)


(1x)

Vice President Incoming Global

Internship

(VP iGIP)

Acquisition Manager (2x)

Account Manager (2x)


(1x)

Vice President Finance and

External Relations (LCVP FER)



The Executive Board (EB) – full time positions The full time positions offer you different opportunities than the part-time functions will.

This position will provide you with a leadership role. This means you lead, coach, track and motivate your part time members.

You are main responsible for the strategy of the local entity. You get the chance to develop it, implement it, and learn what role the different hierarchy levels play in this.

It also gives you the chance to take on more international opportunities! Since you are a full timer and are therefore more flexible with your schedule, you will attend more conferences internationally.

As part of the Executive Board you will get in touch with CEO’s from the bigger companies of the area like the Rabobank Enschede-Haaksbergen. As well you are challenged to attend network events, talk to key people in the university, and join six in-house events at for instance Bain & Company, PWC, and Randstad together with the national AIESEC network. A great way to develop your professional communication skills and to extent your network



“I made tons of mistakes this year. But that is how I turned many of my weaknesses into strengths. And that feels awesome! How often do you get the change to lead an international organization in your twenties? Once a year…when you’re reading this booklet. Take this chance! - Margot Lindemulder LCP ’15-‘16

Available Full Time Board Functions

Local Committee President (LCP)

As president you are the final responsible for AIESEC in Twente. This means that you are the face of AIESEC Twente, both internally and externally. Your job description is very broad, and involves many facilitating tasks to make sure that the three teams can operate. Furthermore, you are making sure that all stakeholders are satisfied with our services. In short, you monitor that AIESEC does what we strive for: developing leadership in students. The following points are all aspects that are part of the job of an LCP. However, a lot of it you can do in your own way, and there is a lot of opportunity to develop your own style.

Role: Creating, communicating, and implementing the organization's vision, mission, and overall direction in the local department through managing the entire board of AIESEC Twente and creating a facilitating atmosphere. Responsibilities:

End responsible for AIESEC Twente

Representing AIESEC on a local, national and global level.

Coaching, tracking and training of full-time and part-time members

Strategy writing, executing and tracking

Human Resources

External Relations Preferred Qualities:

Communication

Team Work

Planning and Prioritizing

Obtaining buying

Competencies Developed:

Team leading and bonding

Public Speaking

Developing others

Do you have a vision to lead AIESEC Twente to the next level? Do you want to be the face of the organization. Are you willing to help develop 19 members? NB: there is an additional information booklet for this function. Please contact the current board for more information on this position.



“Aligning a team towards results and seeing it has impact gives me a lot of energy.” - Eric Kamphuis LCVP FER ’15-‘16

Vice president Finance and External Relations As a vice president Finance and External Relations you are responsible for the business development of AIESEC Twente as an organization. You learn to deal with real resources, do bookkeeping and financial planning and maintain relationships with company contacts. On a daily basis you are in close collaboration with both your local board and all other Vice presidents FER in the Netherlands. Together with the Local Committee President you are the final responsible for AIESEC in Twente.

Role: Ensuring the financial sustainability of the organization

Responsibilities:

● Leading, guiding, directing, and evaluating the financial situation and operations of different business units

● Formulating and implementing the budget that guides the financial direction of the organization

● Acquiring additional financial resources with corporate partnerships and other ER through the Local Advisory Council

● Together with the Local Committee President, providing back office support for the operations of the different business units

Preferred Qualities:

Communication

Team Work

Professional communication


Emphasizing quality

Strategic budgeting

Do you have an interested in finance and will you be the next right hand of the LCP? Do you see a challenge to work with external relations and keep AIESEC Twente financial sustainable? Please contact the current board for more information on this position.



“AIESEC is like having your own company, with a wide range of responsibilities and opportunities” - Liset Noltes VP oGIP ’15-’16

VP Incoming Global Internship Program (VP iGIP) As an iGIP Vice President you are responsible for the Incoming Exchange program. It is your goal to create and raise quality internships and receive foreign interns in Twente. This goal will be achieved together with your team members. You will work closely with your team and the Executive Board. On a regular basis you have contact with your Dutch counterparts of other Local Committees and Coordinators of the National Board. Apart from this you and the board will discuss and implement strategic plans concerning AIESEC Twente. Role: Coordinating the Incoming Exchange team in providing international students with the opportunity to do an internship in the Netherlands.

Responsibilities: ● Coordinating, motivating and supporting team members ● Coordinating and tracking the raising of quality internships at companies and ensuring

that team members select, support and prepare international students for their international experience

● Continuity and strategic direction of the program and together with the Executive Board for the entire Local Committee


Team Work

Communication

Planning

Prioritizing


Team leading

Decision making

Sales and emphasizing quality

Are you customer oriented? Want to develop your business and sales skills? Want to give the international trainees a warm welcome? Please contact the current board for more information on this position.



“It will take some time till you understand what you started with an AIESEC year. But when you see people starting their personal journey abroad, because of the effort you put into it, you’ll definitely see that it was worth it!” - Neele Rothfeld VP oGIP ’15-‘16

VP Outgoing Global Internship Program (VP oGIP) As an oGIP vice president i t is your goal to send students of the University of Twente abroad on a professional internship and ensure a great experience for them abroad. This goal will be achieved together with your team members. You will work closely with your team and the Executive Board. On a regular basis you have contact with your counterparts of other Local Committees and Vice Presidents of the National Board. Apart from this you and the board will discuss and implement strategic plans concerning AIESEC Twente. Role: Coordinating the Outgoing Global Internship Program team in providing local students with the opportunity to go abroad

Responsibilities: ● Coordinating, motivating and supporting team members ● Coordinating and tracking the selecting, supporting and preparing of students in their

experience by team members ● Continuity and strategic direction of the program and together with the Executive Board

for the entire Local Committee Preferred Qualities:

Team work

Communication

Planning and prioritizing


Team leading

Decision making

Emphasizing quality

Are you people oriented? Do you get excited to give students a life changing experience? Please contact the current board for more information on this position.



“When pressure is high and you are ‘busy’ I learned that I need take things more easy and not too serious. Then I am at my most creative and impactful and enjoy everything to the fullest!” - Paula Steenstra VP oGCDP ’15-‘16

VP Outgoing Global Community Development Program (VP oGCDP)

As an oGCDP vice president i t is your goal to send students of the University of Twente abroad on a voluntary project and ensure a great experience for them abroad. This goal will be achieved together with your team members. You will work closely with your team and the Executive Board. On a regular basis you have contact with your counterparts of other Local Committees and Vice Presidents of the National Board. Apart from this you and the board will discuss and implement strategic plans concerning AIESEC Twente.

Role: Coordinating the Outgoing Global Community Development Program team in providing local students with the opportunity to go abroad Responsibilities:

● Coordinating, motivating and supporting team members ● Coordinating and tracking the selecting, supporting and preparing of students in their

experience by team members ● Continuity and strategic direction of the program and together with the Executive Board

for the entire Local Committee Preferred Qualities:

Team work

Communication

Planning and prioritizing


Team leading

Decision making

Emphasizing quality

Are you people oriented? Do you get excited to give students a life changing experience? Please contact the current board for more information on this position.



The Local Committee (LC) – part time positions At our local office in Twente, we work in a team of 19 motivated and ambitious students in three different teams. In every team there are different responsibilities to be filled to let the team perform well. You are the one in charge of your AIESEC experience. This means that if you want to learn something, you can create this opportunity (together with the president or your team coordinator). It is up to you how much you challenge yourself, opportunities are endless!

The three teams of AIESEC Twente Here you can find the three teams of AIESEC which each consist of various functions. In the next chapter you will find the explanation off the specific functions per team. Outgoing Global Internship Program Exchange Team (oGCDP) As a member of this team you focus on sending students from Enschede abroad to get them in a new environment stimulating them to get out of their comfort zone and learn about themselves as well as people from a different culture. The Global Community Development Program is a short voluntary internships of 6-8 weeks The relevance of our products and according marketing strategies drive our organisational growth. Additionally, our high-quality preparation-, coaching and reintegration processes ensure that we facilitate impactful experiences. Outgoing Global Citizen Development Program (oGIP) As an oGIP member you are responsible for sending Dutch students abroad on professional internships for about three to eighteen months a year. Together with both your coordinator and the other OGX team members you are responsible for the quality and quantity of the selection, support, preparation and coaching of the students who wish to go abroad with AIESEC. Incoming Global Internship Program Exchange Team (iGIP) The iGIP team aims at facilitating high-quality internship experiences to as many international students as possible. Together with both your coordinator and the other team members it is your responsibility to acquire and create as many quality traineeships as possible and to give the trainees a leadership experience by coaching them during their time in the Netherlands.



Available Part Time Board Functions

Outgoing Global Internship Program Exchange Team (oGCDP) oGCDP Marketing Manager

Role: Maximize student engagement with our outgoing exchange products. Responsibilities: Implementing marketing strategies and ensuring brand alignment. Coordinating marketing activities in the local committee. Managing external relations that aid in promoting our exchange products. Maximizing conversion of interested students into exchange applications


Encouraging Others

Result Orientation

Sales Ability


Obtaining Buy-In

Sales Ability

Planning & Prioritizing

oGCDP Exchange Participant Manager

Role: Ensure the delivery of the outgoing exchange products. Responsibilities: Ensure a suitable match between applicants and exchange projects. Facilitate and coach exchange participants in their leadership development process through preparation and reintegration. Ensure constant communication with exchange participants during the exchange experience. Ensure coherence with standards and satisfaction guidelines of AIESEC.


Pro-activeness

Encouraging Others

Customer Orientation


Coaching

Taking Action

Emphasizing quality



Outgoing Global Citizen Development Program (oGIP) oGIP Marketing Manager

Role: Maximize student engagement with our outgoing exchange products. Responsibilities: Implementing marketing strategies and ensuring brand alignment. Coordinating marketing activities in the local committee. Managing external relations that aid in promoting our exchange products. Maximizing conversion of interested students into exchange applications


Encouraging Others

Result Orientation

Sales Ability


Obtaining Buy-In

Sales Ability


oGIP Process Manager

Role: Match students to suitable internships. Responsibilities: International relation management with AIESEC Local Committees abroad. Supply and demand database knowledge and management of the GIP program. Ensuring the match between students and suitable internships. Coaching the students through the matching process


Result Orientation

Encouraging Others

Customer oriented


Coaching

Cultural Awareness

Effective communication

oGIP Exchange Participant Manager

Role: Ensure the delivery of the outgoing exchange products. Responsibilities: Facilitate and coach exchange participants in their leadership development process through preparation and reintegration. Ensure constant communication with exchange participants during the exchange experience. Ensure coherence with standards and satisfaction guidelines of AIESEC


Pro-activeness

Encouraging Others

Customer Orientation


Coaching

Taking Action

Emphasizing quality



Incoming Global Internship Program Exchange Team (iGIP) iGIP Acquisition Manager

Role: Enable exchange opportunities by selling and/or upscaling our incoming exchange products at companies. Responsibilities: Cold acquisition; contacting new companies through phone calls and network events. Warm acquisition; up-selling former -or existing- partnership contracts. Strengthening the AIESEC brand in local business environments


Taking Action / Pro-Activity

Result Orientation

Pro-Active Learning


Sales Ability

Customer Centricity

Business Sensitivity iGIP Account Manager

Role: Realising exchange experiences by executing the necessary student-matching operations and its accompanied formalities processes. Responsibilities: Select suitable student profiles from our global database for the created internships. Execute formalities to realise exchange experiences (e.g. visa, work permit, housing). Strengthen customer relationships through account management activities.


Emphasizing Quality

Effective Communication



Relationship Management

Recruiting

Customer Centricity iGIP Exchange Participant Manager

Role: Ensuring that all incoming exchanges are high quality experiences in which leadership is being enabled and developed. Responsibilities: Delivering our Leadership Development Model in our incoming exchanges. Organising activities that facilitate cultural and social integration to our trainees. General coaching and management of our trainees.


Encouraging Others

Valuing Diversity

Empathy


Coaching

Developing Others

Obtaining Buy-In



Application Procedure We hope that reading through this booklet has helped you form a better idea of what AIESEC is and what we can offer you; and that you are as enthusiastic about it as we are! If you have any further questions, join our information lunches on the 16th of March (global lounge) or the 24th of March, do not hesitate to come by our office, send us an email [email protected] or give us a call! Local Committee President Please send an email to [email protected] including your CV and manifest before 23.59 on the 8th of April 2016. You can find more information about the manifest in the LCP application booklet which can be found here. Executive Board Please fill in our application form before 23.59 on the 8th of April 2016. You can find the form here. After handing in your application you will be contacted as soon as possible to make an appointment for a group assessment and two interviews. By then you will receive all the information you need for the assessment and interview. All other positions Please fill in our application form before 23.59 on the 22th of April 2016. You can find the form here. After handing in your application you will be contacted as soon as possible to make an appointment for a group assessment and an interview. By then you will receive all the information you need for the assessment and interview.

Are you up for the challenge? We are looking forward to your application!

On behalf of the AIESEC Twente board,

Margot Lindemulder Local Committee President 2015-2016




http://issuu.com/margotlindemulder/docs/2016_lcp_twente_application_booklet/1



2016 july aiesec twente board position information booklet

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